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Home My WebLink About Meeting Packet 10/22/2012 TO: Parks and Recreation Advisory Board FROM: Kirk W. Kincannon, CPRP, Director of Parks and Recreation Jeff Dillon, Parks and Planning Superintendent Alice Guthrie, Recreation Superintendent Sarah DeSouza, Senior Manager of Communications, Marketing and Partnerships Abbie Poniatowski, Senior Business Manager SUBJECT: Consent Agenda DATE: October 22, 2012 A. Minutes Approval of minutes from September 24, 2012 B. Informational Items 1. Parks & Planning Division Overview - Park Development Update Division Name: Parks & Planning Division Supervisor: Jeff Dillon, Parks & Planning Superintendent Workgroup: Parks Planning / Urban Park Operations Capital Improvement Bond Park Development Update Budget Status It has been nearly a year since voters approved the Capital Infrastructure Bond to' address critical deficiencies within all areas of the community. The Parks and Recreation Department received nearly $8.3 million to address critical infrastructure upgrades within the community in order to better serve residents. The goal of the Capital Bond is to have spent the majority of the funds within a three year timeframe which is through 2015. The Department's current Bond spending is illustrated below: • Boulder Reservoir Infrastructure Improvements ($3M) - 39% spent through 2012 • Existing Park and Recreation Facility Upgrades ($3.7M) - 24% spent through 2012 • Columbia Cemetery Upgrades ($550K) - 38% spent through 2012 Neighborhood / Community Park Shelter Improvements ($1 M) - 39% spent through 2012 o Existing Park or Recreation Facility Renovations AGENDA ITEM IV-B PAGE I East Palo Park - Construction is complete with the installation of the new play equipment, shade structures and ADA improvements. The construction wrapped up with the new shade shelter for the comfort of park visitors. The park is scheduled for an opening celebration in October. Canyon and Columbine parks - Turf and irrigation improvements are in progress with the majority of park renovations to occur over the fall and into next spring. An opening ceremony for each of the p..v, parks will occur next spring when P ` the final scope of the construction is complete. • Boulder Reservoir Improvements Capital Improvement Bond Projects • Gateway Enhancements - Construction has officially kicked-off with a ground breaking ceremony on Monday, October 15`h on site. The event was attended by PRAB, City Council and the community. The ceremony celebrated the official - start of three years of capital project development funded through the Capital Improvement Bonds. The initial project of improvements to the entry gate will be complete in spring of 2013. • The proposed dock improvement project is in process with internal staff reviewing design recommendations provided by consultants to be implemented this fall and into spring of 2013. • Trail Development - Staff are coordinating with representatives from Boulder County to discuss opportunities and constraints relative to the alignment of the 51". Street multi-use path along the County Right-of-Way. Staff anticipates initializing the planning and design process this fall and early winter with construction to occur in the fall of 2013. Thunderbird Lake - Staff continue to collaborate with the Horizons K-8 School in relation to the plan for the lake as well as the long term plan of Burke Park. Currently, staff has facilitated several workshops and meetings with students and faculty revolving around the following design elements: 1. River of Sand and Rock play area inside the school courtyard. This is a 100 by 100 foot area within the inner courtyard of the school and set next to two existing features - the chess board (human scale) and an outdoor classroom. 2 2. Play Equipment layout of existing structure and reuse of three existing play items that are in storage. 3. Neighborhood/School garden with greenhouse and outdoor classroom. Include both school garden plots as well as raised beds for seniors and ADA. 4. Thunderbird Lake Ecological Learning Center including overlook, boardwalk, upland plants, outdoor classroom and signage. This should include overall lake management objectives 5. Overall site design linking these facilities together with additional park amenities like picnic area, pathways, plantings. 6. Forestry - planting list for shade in the play area and natural areas The current phase of the collaboration with the school is to refine the site plan with parents and staff. The next step will be a month long class with students from the school and CU environmental leadership. 2. Department Awards Colorado Parks and Recreation Association (CPRA) Fellow Award: Teri Olander On October 2n , 2012, Teri Olander, Program Administrator for the Department of Parks and Recreation, was awarded the Colorado Parks and Recreation Association's (CPRA) Fellow Award. The award is the organization's highest honor and awarded to someone who excels in the areas of leadership, strategic thinking and planning, partnering and coalition building and innovation. Teri is a true professional and champion of parks and recreation, as exemplified by her work in creating the Boulder Sports Alliance, managing and implementing the Recreation Program and Facilities Plan (RPFP), and her contributions to CPRA in supporting professional development through the Leadership 2000 program, fundraising and serving as the organization's Vice-President (2000-2001), President-Elect (2003-2004) and President (2004-2005). National Parks and Recreation Association Excellence in Inclusion Award: Boulder Parks and Recreation's EXPAND Program Boulder Parks and Recreation Department was awarded the National 2012 Excellence in Inclusion Agency Award by the National Recreation and Park Association (NRPA) on October 17`x' at the association's 2012 Congress & Exposition in Anaheim, Calif. The Excellence in Inclusion Award recognizes organizations and programs that have rendered significant service to the inclusion process. The award highlights the efforts in providing inclusive opportunities to children, youth and adults with disabilities. The Boulder Parks and Recreation Department was chosen primarily because of the efforts of its Exciting Programs Adventures and New Dimensions (EXPAND) program, that helps people who have disabilities improve and gain new recreation and leisure skills that will enhance participants' overall well-being and their quality of life Colorado Parks and Recreation Association Fitness Section Fitness Professional of the Year: Content Von Roenn Content VonRoenn, Fitness Coordinator, was chosen as the Fitness Professional of the Year by her colleagues in the Fitness Section of the Colorado Parks and Recreation Association (CPRA). She was selected due to her professionalism and great understanding of fitness and wellness and how to deliver the benefits of these programs to the community. Content is also generous in sharing her knowledge and insights with 3 her peers in the Fitness Section, as well as the many interns and employees at the City of Boulder. 4 Central Records PARKS AND RECREATION ADVISORY BOARD MEETING West Senior Center Creekside Room 909 W. Arapahoe Avenue October 22, 2012 6:00 p.m. Master Plan Study Session 3:00-6:00 West Senior Center Balsam Room 909 W. Arapahoe Avenue AGENDA All agenda times are approximate 1. APPROVAL OF AGENDA (6:00) II. FUTURE BOARD ITEMS AND TOURS (6:05) III. PUBLIC PARTICIPATION (6:10) This portion of the meeting is for citizens to communicate ideas or concerns to the Board regarding parks and recreation issues for which a public hearing is not scheduled later in the meeting (this includes consent agenda). The public is encouraged to comment on the need for parks and recreation programs and facilities as they perceive them. All speakers are limited to 3 minutes. IV. CONSENT AGENDA (6:25) A. Approval of minutes from September 24, 2012 B. Informational Items (1) Park Development Update, Reservoir Master Plan Update V. ITEMS FOR ACTION (6:30) VI. ITEMS FOR DISCUSSIONANFORMATION (6:30) A. Master Plan Study Session Report Out, Next Steps for Council Joint Session, Public Meetings Schedule B. ADA Transition Plan Staff Presentation C. Presentation From the Pottery Working Group VII. MATTERS FROM THE DEPARTMENT (7:45) VIII. MATTERS FROM BOARD MEMBERS (7:45) IX. NEXT BOARD MEETING: Due to the November 27th Joint Study Session with City Council, the November PRAB meeting/Study session is recommended to be held on Monday November 5, 2012 X. ADJOURN (8:00) PARKS AND RECREATION ADVISORY BOARD FUTURE BOARD ITEMS (prepared October 17, 2012) Department of Parks and Recreation Mission The mission of the city of Boulder Parks and recreation Department is to provide safe, clean and beautiful parks and facilities and high-quality leisure activities for the community. These services shall enhance residents' health and well-being and promote economic vitality for long-term community sustainability. We wiil accomplish this through creative leadership, environmentally sustainable practices and the responsible use of available resources. Regular/Ongoing Updates • Park Development • Master Plan Update • Pottery Working Group Update Next Board Meeting Items (November) Chautauqua Working Group Update on Guiding Principles Future Items • Thunderbird Lake Concept Plans - 4"' Qtr. • Boulder Reservoir Management Plan City Council Meetiny-s_ on P_& R Items • November 27, 2012 - Joint Study Session with PRAB on Parks and Recreation Master Plan Tours and Study Sessions • Master Plan Study Sessions 2012 PRAB Meeting Dates • November TBD, 2012 • December 17, 2012 2013 PRAB Meeting Dates • January 28, 2013 • February 25, 2013 • March 25, 2013 • April 22, 2013 • May TBD, 2013 • June 24, 2013 • July 22, 2013 • August 26, 2013 • September 23,2013 • October 28, 2013 • November TBD, 2013 • December 16, 2013 City of Boulder Parks and Recreation Advisory Board Council Chambers 1777 Broadway September 24, 2012 Action Meeting Minutes To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the following link: www.bouldemarks-rec.or~ Board Present: Bob Yates, Michelle Estrella, Rick Thayer, Myriah Conroy, Kelly Wyatt, Mike Conroy, Mike Guzek Board Absent: None Staff Present: Kirk Kincannon, Jeff Dillon, Alice Guthrie, Abbie Poniatowski, Sarah DeSouza, Sally Dieterich, Jennifer Bray, Teri Olander, Alison Rhodes Guests Present: Ellen Cunningham, Business Assistance/Special Events Manager - DUIIMD/PS Steve Wolter, Executive Director, Eppely Institute for Parks and Public Lands Jeff Bransford, Project Manager, Eppley Institute for Parks and Public Lands The meeting was called to order at 6:03 p.m. 1. APPROVAL OF AGENDA The agenda was approved. II. FUTURE BOARD ITEMS AND TOURS Kincannon provided the following timeline update on future board items: • 10/2/12 - City Council meeting - First reading of the 2013 budget which includes the Parks and Recreation Department budget • 10/22/12 PRAB meeting - ADA Transition Plan update - will include public comments from the 9/20/12 ADA open house at the East Boulder Community Center • October 2012 - PRAB study session on the department master plan - date TBD • 11/27/12 - City Council study session on the department master plan - first hour with PRAB as a joint meeting • Follow the master plan at www.boulder.parksandrecplan.org III. PUBLIC PARTICIPATION Public participation was opened. 1 Peter Richards, resident, requested that PRAB News from City Hall ads include the meeting agenda in addition to a link to the PRAB web pages and board secretary email address. Public participation was closed. Conroy (Myriah) questioned the status of the city boards and commissions Facebook social media page and asked that an update be provided to PRAB. Kincannon responded that staff would look into this and provide an update at the October PRAB meeting. IV. CONSENT AGENDA A. Approval of minutes from August 27, 2012. The minutes from August 27, 2012 were approved as written. B. Informational Items 1. Park and Recreation Facility Development Update - Bond Project Update 2. Pottery Working Group Update 3. 2013 Budget Update 4. Boulder B-Cycle Station Launches at the NBRC Written updates on these items were provided to the Board as part of the packet materials. Board Chair Yates explained that these items are informational items that require no Board action or discussion. If the Board prefers more detailed information or discussion, that item would be moved to Agenda Item VI, Items for Discussion/information. With respect to Boulder Reservoir improvements and the site management plan, Estrella asked if PRAB will see a preliminary analysis before December. Kincannon responded that this item will most likely come before PRAB in November or December. Estrella also noted that dog waste composting has been implemented at Valmont Dog Park, asking the following: • How it is funded • Who is the vendor • Where does the compost go Dillon responded that this is a pilot program with compost being sent to a dog waste composting facility. He added that the $10,000 operating cost will be paid with funding from the Valmont Park construction budget. If successful, staff would like to add dog waste composting to all the dog parks. Kincannon said the department would like to move forward to obtain sponsorships for the composting program. 2 Kincannon added that there is more information including the vendor name on the department website, www.boulderparks-rec.org/yarks/dogparks/valmont V. ITEMS FOR ACTION There were no Items for Action VI. ITEMS FOR DISCUSSION/INFORMATION A. Master Plan Update Kincannon introduced Steve Wolter and Jeff Bransford from Eppley Institue for Parks and Public Lands who provided the update on this item. Wolter spoke briefly on PRAB's role in the master planning process. He said that master plan updates are some of the most fundamentally important documents for parks and recreation in a city government structure. He added that the master plan is: • Foundational • Focus on protection and maintenance of park lands/assets • Serves as basis for development of annual parks and recreation master plan • Focus on future direction of the department and staff • Fits within city charter Provides 5 year average for direction, priorities, department agenda • Should clarify policy confusion • Align city groups: city council, city manager, PRAB and P & R staff - mission and goals • 11-12 month process He noted that during the master plan update process PRAB's obligations are significant, with PRAB being asked to attend study sessions and public meetings, provide staff and consultants with feedback and make a recommendation to adopt the master plan updatato city council. Kincannon requested a formal receipt of master plan documents by PRAB to be noted in meeting minutes each month noting that documents were received and a discussion was held. Bransford spoke on chapter summaries, or part of research data collected as part of the master plan process. These included research methodology approved, preliminary research and analysis complete and data gaps identified and remaining research assigned. Wolter summarized by noting that there are numerous issues discussed last month that will focus on the parks and recreation department. He added that information has been provided to PRAB to understand the process time line, PRAB requirements and potential agenda items in terms of research and analysis. 2012 timeline: • 10/22/12 - PRAB study session • 10/24,10/25, 10/27/12 -Community meetings 3 • 1 1 /27/12 City council parks and recreation master plan study session - Draft summary of research findings • 12/17/12 - Draft summary of research findings 2013 timeline: • 1/25/12 - PRAB meeting - Accept work to date • 2/25/13 - PRAB meeting - Status report integration with other plans • 3/18/12 - PRAB meeting - Status report • Early April - City council information packet - tentative • April - Stakeholder meetings • 4/22/12 - PRAB meeting - Status report • 5/27/12 - PRAB meeting - Accept work to date • 7/22/12 - PRAB meeting - Public hearing to adopt master plan • August - Planning board public hearing to adopt master plan • September - City council meeting to accept master plan B. Proposed Pearl Street Mall Smoking Ban Kincannon introduced Ellen Cunningham, Business Assistance and Special Events Manager for DUHMD/PS. He asked PRAB to provide a motion supporting/not supporting the proposed smoking ban ordinance. Cunningham provided background information on this proposed ordinance. She said at the city council January retreat, council asked staff to prepare a proposal for a smoking ban on the Pearl Street mall. A committee was formed comprised of downtown management staff, police, parks representatives, the city attorney's office, Boulder County public health and the Boulder County commissioner's office. They decided the following: • To have a pilot program to collect data after the first year • Collect feedback through a survey • Area to be the 4 block Pearl Street mall area and the Boulder County courthouse lawn • Would be a 24 hour per day ban • Will not include alleys or side streets • Education program provided by Boulder police and city staff to educate about smoking on the mall • Violators will receive one warning - then violators will receive a fine for a general offense violation - maximum of $1,000 and/or 90 days in jail Support has been received from the Downtown Management Commission, Downtown Boulder Inc., Downtown Boulder Business Improvement District and potentially Boulder County Commissioners (for the Boulder County courthouse lawn). She added that there will be a public open house on Wednesday, Sept. 26 from 5 to 6 p.m. in the municipal building lobby. This item will go to city council on Oct. 16 for the first reading and Nov. 15 for the second reading. 4 Thayer made the following; motion: PRAB resolves to support the proposed ordinance addressing the smoking ban on the Pearl Street mall as reflected in the Sept. 21 memo from staff to the board. Conroy (Myriah) seconded the motion. The motion passed unanimously, 7-0. VII. MATTERS FROM THE DEPARTMENT A. Athletic Fields Assessment Dillon said the department is preparing to research and evaluate the condition and capacity of Boulder athletic fields in conjunction with the master plan update. Fields to be included in the study are: • Parks and Recreation department fields • BVSD fields • Boulder County fields • University fields Tasks to be completed: • Current facility inventories • Facility condition assessment • Facility operational costs • Facility operations cost analysis • Field use • Field revenues • Identify user groups • Identify design standards and guidelines Time Line: • October- User group meeting • October PRAB meeting - Draft report • November city council study session - Draft report • December - Final report VIII. MATTERS FROM BOARD MEMBERS Yates provided a short update on the Pottery Working Group. He said the group has been meeting bi-monthly and has developed recommendations for staff. Their recommendations will be sent to Kirk Kincannon, parks and recreation director, for approval and then presented to the city manager for input prior to the October PRAB meeting. There will be a final working group meeting to review the city manager's input, the working group will present their report at the October PRAB meeting and will request input from PRAB at that time. Olander announced that the City of Boulder gymnastics program was chosen to host olympic gymnast, John Orozco, at the North Boulder Recreation Center on Wednesday, Sept. 26 at 3:15 as part of his U.S. tour, speaking to young gymnasts regarding their futures, wishes and dreams. 5 Kincannon thanked everyone for attending the Scott Carpenter Park re- dedication on Sept. 20 adding that it was a huge success. IX. NEXT BOARD MEETING: October 22, 2012 X. ADJOURN The meeting adjourned at 8:07 p.m. APPROVED BY PARKS AND RECREATION ADVISORY AOARD Bob Yates Board Chair Attest: Sally Dieterich Recording Secretary 6 CITY OF BOULDER PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM MEETING DATE: October 22, 2012 AGENDA TITLE: Presentation of the Parks and Recreation Department's Americans with Disabilities Act (ADA) Transition Plan PRESENTERS: Kirk Kincannon, CPRP, Director, Parks and Recreation Alice Guthrie, Recreation Superintendent Jeff Dillon, Parks and Planning Superintendent Abbie Poniatowski, Senior Business Manager Jeff Haley, Planning Manager Colleen Fitzgerald, Recreation Administrator- Access and Inclusion EXECUTIVE SUMMARY: The intent of this agenda item is to present the transition plan recently developed by staff and consultants to guide the department in meeting compliance with revised Americans with Disabilities Act (ADA) standards pertaining to Parks and Recreation facilities. The City of Boulder Parks and Recreation Department welcomes every individual to participate and enjoy programs and facilities regardless of race, color, disability, religion, national origin, pregnancy, age, military status, gender, gender identity, gender variance, or sexual orientation. Staff is committed to supporting people with disabilities in all facets of parks and recreation. Facilities are designed to meet, and often exceed, the standards set by the Department of Justice (DOJ) Guidelines for Accessibility. Children, youth and adults with disabilities are welcomed to participate inclusively in general recreation programs alongside their peers without disabilities and specialized classes are provided specifically for persons with a disability. The department is a nationally recognized leader in providing inclusion and therapeutic recreation. In September 2010, the U.S. DOJ issued the final ruling for accessibility for all Parks and Recreation departments covered under Title II of the ADA. The City of Boulder Parks and Recreation Department is a Title II entity, therefore, is required to complete a thorough assessment of parks, facilities, policies and procedures for compliance with the new guidelines. A team of parks and recreation staff began working on the assessment in April of 2011 and completed the park and facility evaluations, and reports indicating the current level of accessibility earlier this year. AGENDA ITEM # VI-B PAGE-1- The first step to ADA compliance as mandated by the DOJ ruling, is to complete a transition plan indicating: compliance deficiencies within parks and facilities, solutions for resolving the deficiencies, financial implications of attaining compliance and responsibility for implementation of the plan. The plan will guide the department in prioritizing which parks and facilities will be fully accessible by 2015 and meet the newly revised compliance guidelines. The plan will also assist the department in reviewing internal and external communication and review all policies and procedures pertaining to people with disabilities. BACKGROUND: Federal Mandate The final rule revises the regulation of the DOJ that implements Title II of the ADA, relating to nondiscrimination on the basis of disability, in state and local government services. The DOJ is issuing this final rule in order to adopt enforceable accessibility standards under the ADA that are consistent with the minimum guidelines and requirements issued by the Architectural and Transportation Barriers Compliance Board (Access Board). The new standards require that recreational facilities, not covered in the original 1991 Americans with Disabilities Act, be accessible to users with disabilities. March 15, 2012 is the date designated by DOJ as the compliance date where all entities covered by Title II and Title III must begin using the new (2010) accessibility standards. Beginning March 15, 2012, all new construction and alterations to existing facilities should begin utilizing the new standards. The department's transition plan is a response plan to the new standards, illustrating the deficiencies within our system, and identifying a plan to address them on an aggressive schedule. Facilities included in the revised standards follow: • Event seating Exercise machines and equipment • Fishing piers and platforms Golf facilities • Means of transportation for disabled people Play areas Recreational boating facilities Service animals • Swimming pools, wading pools and spas Gathering Data The department created an accessibility team of 15 staff members from various work groups within the department to collaborate with consultants in gathering background data for the plan. Recreation Accessibility Consultants, Inc. (RAC) was hired to AGENDA ITEM # VI-13- PAGE 2 complete two "Train the Trainer" one-week sessions in which members of the accessibility team were taught how to conduct park and facility audits in an efficient way to capture the access deficiencies for every park and facility. Twenty parks were assessed in September, 2011 and 11 facilities were assessed in October, 2011 with the consultants. In teams of three, the accessibility team completed checklists for the remaining 48 parks, 10 facilities and employee work stations. It is important to note that a park or recreation facility audit can take dozens of hours to complete. By April of 2012 staff had completed audits of all parks and facilities within the department with the exception of the Boulder Reservoir which has been included in the scope of the current site management planning process for the Reservoir. Developing the Plan Once all the audits were complete and each park and facility was summarized into reports, the team began the development of the transition plan. Based on recommendations from the consultant, the department's transition plan is separated into three categories; Parks Transition Plan (Attachment A), Facilities Transition Plan (Attachment B) and Transition Plan Project (Attachment C) In order to determine parks and facilities that will be prioritized for compliance within the plan, the accessibility team used the following rationale and methodology: • Geographic Distribution - providing equity in access to all areas of the community • Park Classification and Amenities - equity in city/community parks, neighborhood parks, pocket park/urban plazas and associated amenities within those parks. • Current and Projected Funding - reviewing current and projected capital projects that are funded through the department's capital funds. • Stand Alone vs. Like Facilities - understanding the programmed use of facilities. To respond to the geographic distribution, the accessibility team performed a mapping exercise that divided the city into three regions and plotted all recreation facilities and parks within the regions to determine levels of service and access to the community. Parks and facilities were then mapped within the three regions according to the classification and amenities provided. The accessibility team created a plan to assure that each region had sufficient accessible pocket, neighborhood and community parks. During the mapping exercise an overlay of funded capital projects was used to highlight the parks and facilities that are programmed for renovation or new development to illustrate upcoming opportunities for compliance within existing facilities. Similarly, another overlay of the mapping allowed the team to determine facilities that provide duplicate services throughout the community versus the facilities that are the sole provider of a program or activity. Once parks and facilities were chosen, using the methodology, the team created a database listing the parks, facilities that need improvements to meet compliance. Concurrently, the accessibility team began compiling department policies and procedures as they pertain to accessibility, to create the Parks and Recreation Department's Accessibility Guidelines. These guidelines are an internal document that will be used as a staff training tool and depository for all information referring to the ADA standards and guidelines. AGENDA ITEM # VI-13_ PAGE 3 Public Process After an initial draft plan was developed, the team hosted focus group presentations in August and September, 2012 to engage specific input. These focus groups included: representatives from various departments (City Attorney's Office, Risk Manager, Facilities and Asset Management, and Open Space/Mountain Parks), the Center for People with Disabilities, EXPAND Program constituents and department managers. Additionally, the team facilitated a city-wide open house for the community to review the plan and provide input on Wednesday, September 19, 2012, at the East Boulder Community Center. A comprehensive visual display of the full transition plan process and proposed plan was provided to attendees. ANALYSIS: Social The department places a high priority on providing access to parks and recreation facilities and programs to all members of the community. Increasingly, the department considers providing accessibility through universal design that accommodates multiple special needs that many residents might identify. The national demographics of people with disabilities can be startling: 54.4 million Americans reported some level of disability in 2010, according to the U.S. Census Bureau, with 38 million with severe disabilities. Additionally, these numbers don't include many senior citizens who are part of the aging population trend that, despite diminished mobility, refuse to count themselves as having a disability. The department's transition meets federal standards and outlines the priority and schedule necessary to continue meeting the needs of the community. Fiscal The department will implement the recommended compliance measures within the transition plan through capital funding of the department's annual CIP and the approved Capital Improvement Bond funds allocated to the department in 2011. NEXT STEPS: 1. Plan Implementation by Accessibility Team o Continue implementation of transition plan through park and facility renovation and development o Monitor and report on transition plan as projects are completed and goals met o Integrate the transition plan with other planning efforts such as the department's master plan, asset management plan and strategic plans o Coordination of facility upgrades with other city departments including FAM and Public Works o Determine specific next steps as they pertain to policy and procedural changes necessary to become fully compliant (i.e. adopting a department policy for service animals and mobility devices.) AGENDA ITEM # VI-13_ PAGE 4 2. Continue Public Outreach o Enhance Parks and Recreation Department website with updated information o Train staff to address improvement such as internal and external website communication, public communication, customer service when serving people with disabilities etc. ATTACHMENTS: Attachment A Parks Transition Plan Attachment B Facilities Transition Plan Attachment C Transition Plan Project AGENDA ITEM # VI-B PAGE 5 City of Boulder Parks and Recreation - ParksTransition Plan ATTACHMENT A DRAFT Aug 14, 2012 Park ID cite Recommendations Scope of Work Exterior Accessible Route 1 2 Create a level landing at the lop of curb ramp to shelter to be as wide as the ram 36" deep and max 2.08% in an direction Re-cut or re-pour curb ramps listed to be max running slope 1.22 8.33%, max cross slope 2 08%, having a top landing as wide as Remove and Replace 4 ramps ram a 3 " dee and side flares with slope max 1014 1,23 install compliant detectable wamin at curb rams included in ram replacement 1.2.4 Train staff to maintain 80" overhead clearance along the AR Standard maintenance practice 1.25 Correct orrepair sidewalk cross slope along AR to max 2.08% 1.2.6 Correct or repair sidewalk running slope aloe AR to max 5% 12.7 Lower signage to be within acceptable viewing distance from the Standard maintenance practice AR Pla round Dissignatod Entry 1 3 1 Leave as is, play area; surface inaccessible and structure not suited included in playground replacement for ma rgi^.t'^ Playground Surface/Accessible, Route within 1.4.1 Leave as is, play area; surface inaccessible and structure not suited Install new accessible playground equipment and PIP surfacing for modification Ground Level Play Com rents 1 8 1 Leave as is, play area; surtace inaccessible and structure not suited included in playground replacement for modification Park 81ts 1.10.1 Resurface existing route from path to ball field 1 10 2 Reconfigure entry to field, adding a swing gate, to allow far install new compliant gate maneuvering clearance in 1.10.3 Repair, bevel, or ram CIL's at tennis entries 1 10 4 Correct slope at tennis gate from street to max 2.08% in any direction 1.10.5 'acquire and install at least one armrest to 20% of existing Replace two benches Lenches as a smart practice Other- Shelters and Pbnic Areas 1.111 Correct slope of both routes to the shelter to max 5% pinning, or 8 33% and add handrails 1,11 2 Replace 'one picnic table with one with knee and toe clearance, 19" 117451211 0176 fable deep at 27" high and 24" deep at 9" high, with a 36" AR around table 1.11.3 Install detectable wamin strip-on to tread of slairwa Install detectable stri 11 4 Install compliant handrail s on both sides of stairway, mounted 34' Install new handrail 1.11.4' to 38" aff with top and bottom extensions Exterior Accessible Route 1,21 Create a level landing at the top of file curb ramp, 36" deep and as wide as ram reate a curb ramp to be max running slope 8.33%, max cross 1.2.2 slope 2.08%, having a top landing as wide as the ramp and 36" deep and side flares with a max slope 10% 1 2 3 install compliant detectable warning at curb ramps and fransitinns from walkways in vehicular ways as a smart practice 1.24 Re air. bevel, orramo CIL along AR 1.2.5 Corrector fill 1 " a alon AR 1'2'6 Correct orre air sidewalk cross slope alon AR to max 2.08% Playground Designated Entry 1.3.1 Replace existing surface with an accessible surface such as EWF, PIP or tiles Pla round Su AacelAccesslble Route within 1 4 1 Replace existing surface with an accessible surface such as EWF. PIP or Tnnsfer8 tem Not applicable due to the playground surface being inaccessible. Ground Level Play Com nests Not accessible, due to surfacing Park SRO 1.10J Locate accessible isms, table ?Ion AR Replace one picnic tab/s with one with knee and toe clearance, 1.10.2 19" deep at 27" high and 24" deep at g" high, with a 36" AR around fable Other - Senohes 1 11 1 Construct firm, stable, and slip resistant pads at least 36" by 48` a 'acenl to 20% of benches and locate along an AR 1.11.2 Raise/Lower bench seat to 17" to 19" aff as a smart practice Exterior Accewitile Route 1.1.1 Create lined cross walk where pedestrian pathway crosses through vehicular traffic smart practice) /~~j PA S:\PR\ADA compliance\Audi[ Process\Transition Plan\TRANSITiON PiAN Parts AGE V DA ITEM 4 VI -5 17F v ATTACHMENT A City of Boulder Parks and Recreation - ParksTransition Plan DRAFT Aug 14, 2012 Park ID Cite Recommendations Scope of Work 1.1.2 Correct slope of curb ram slide flares to max 10% Re-out or re-pour curb ramp to be max running slope 8.33%, max 1.1.3 cross slope 2.08%, having a lop landing as wide as the ramp and 36" deep and side flares max slope 10% 1.1.4 Install compliant detectable warning al curb ramps and transitions from walkways to vehicular was as a smart practice 1 1 5 Replace existing detectable warning with wrnplianl truncated dome tem plate. integrated into the walking surface 1.1.6 Correot or fill 1" as mono AR 1'13 Correct or repair sidewalk cross slope along AR to max 2.08% 1.1.8 Correct or repair sidewalk running slope along AR to max 5% 1.1.9 AR is only 36" wide, create a compliant 60" by 60" turning space every 200• Park Site 1.9.1 Relocate 20% of accessible (jarha(je ran to be along AR 1'92 Increase clearance between post supports to 36 incites minimally. Stairs 1.10.1 Correct riser heights on stairs so they are a consistent height 1 10 2 Install compliant handrails on both sides of stairway, mounted 34" to 38" aff with to and bottom extensions 1.10.3 Replace or remount handrails to 34" to 38" aff 1.10.4 Replace handrails vnth compliant handrails Z¢ Columbine Park Parkin 1.1 1 Create one or more 8' accessible parking stalls, wlih one 5' ad-ar-ent access aisle, with proper si na a and striping 1'1'2 Repaint stalls and access aisles to be 8' and 5' each and 19' Ion 1 1 3 Add one van parking sign to one accessible stall and repaint stall and access aisle to 11' and 5' 1 1 4 Repair or correct slope of parking space and access aisle to max 2.08% in an direction 1 1 5 Acquire and mount at appropriate heights and locations accessible parking signs for the all stalls 1.1.6 Ac uire and mount correct tine sign for all stalls 1.1.7 Raise existing accessible building mounted parking signs so that lowest end of bottom sign is min.60" aff 1.1.8 Depending on where the two new stalls are located, a striped and marked crosswalk should be established for pedestrian protection 1 1.9 Consider rev onfigura tion of accessible stalls to avoid requiring _ Exterior Aoaessibis Route 1 2.1 Create a level landing at the top of the rtrrb ramp, 36" deep and as wide as ram 1.22 Correct sloe of adjacent street surfaces to max 5% 1.2.3 Correct curb ram sloe to max 8.33% 1 2 4 Mount signags at curb ramp preventing cars from parking and blackin^ access 1.2.5 Repair, bevel, or ram CIL along AR 1.26 Repair or maintain cross slope of accessible route to Columbine Park from entrance to max 2.08% 1.27 Designate an access aisle for the passenger drop off area by painting an aisle that is 60" wide and 20' Ion Park Site 1.10.1 Locate accessible picnic table aloe AR Replace one picnic table with one with knee and toe earance, 1.10.2 19" deep at 27" high and 24" deep at 9" high, with a 36" AR around Iab!e 1.10.3 Acquire and install at least one armrest to 20% of existing benches as a smart practice aka Parkin Cheokllsts and hotos resent. Re orY et to be done. Exterior Aacesslble, Route Park Site 8 Crestview Exterior Accessible Route 1.2.1 Maintain overhead clearance of min. 80" 1,22 1 f f Repair, bevel, or ramp CIL along AR 1,2.3 Repair and reset avers to eliminate CIL and gaps 1.2.3 Correct or fill 1" a along AR 1 2 4 1.2.3 Correct or repair sidewalk cross slope along AR to max 2.08% 125 Correct or repair sidewalk running slope along AR to max 5% Playground Designated Entry 13.3 1.2.3 Create an AR from the street to Die playground- + 5:\PR\ADA compllance}Audt Process\Transidon Plan\TRANSInON PLAN ParAGENDA ITEM # PAGE 7 City of Boulder Parks and Recreation - ParksTransition Plan ATTACHMENTA DRAFT Aug 14, 2012 Pork Ip Cite Recommendations Scope of Work 1.3.4 1.3.4. Acquire and install intended user signage and mount at newt created designated entry as a smart practice 1.35 1-3.4. Replace existing surface vnth an accessible surface such as EWF. PIP or tiles 29 pa haw RADO Exterior Accessible Routh 12.1 lhrou" h vehicular traffic (smart practice 1.2.2 Correct slope of curb ram slide flares to max 10% 1.2.3 Correct curb ram cross sloe to max 2.08% Park Site 1.10 1 Construct firm, stable, and slip resistant pads at least 36" by 48" adjacent to 20% of benches and locale along an AR Replace one picnic fable with one with knee and toe clearance, 1.10.2 19" deep at 27" high and 24" deep at 9" high, voth a 36" AR around table 31 East Boulder Govirimurift park Parkin 1 1 1 Create a compliant 11' van accessible stall, with one adjacent 5' access aisle and mount designation si na e 1 1 2 Repairor correct slope of parking space and access aisle to max 2.08% in an direction 1 1 3 Acquire and mount at appropriate heights and locations accessible arking signs for stalls 1.1.4 Re aint accessible stalls to 8' and access aisles to 5' each Ertarfar AnnosslbW Route 1.2 .1 1Create lined crosswalk where pedestrian pathway crosses 1111(1u< h vehicular Traffic Ra-aut or re-pour curb ramp to be max running slope 8.331%, max 1.2.2 cross slope 2.08%, having a top landing as wide as ramp and 36" de and side nar vn1h sloe Tnax 10° 111.23 Create 48" US at base of diagonal ram out of vehicular way 1 2 4 Install compliant detectable warning at curb ramps and walkways Iransilions to vehicular ways 1,25 Train staff to maintain 80"overhead clearance along the AR 1.25 Repair , bevel, or ramp CIL along AR 123 Correct or fill gaps along AR 1.2.El Correct or repair sidewalk cross slope along AR to max 2,08 1.2.9 Correct orreoeir sidewalk runnina slope along AR to max 5% 1 2 10 Mount signage at service curb near dog park indicating "not a drop off -aarea' 1 2.11 Designate an access aisle for the passenger drop off area by painting an aisle that is 60" wide and 20' lon near turf fields 12.12 Correot sloe in passenger loadin zone to max 2.08% 1-2.13 Replace existing signage with slgnage having compliant character heights and placed within proper viewing distance of the AR Pla round Des nlltbd Entry 1.3.1 Replace existing surface with an accessible surface such as EWF PIP or tiles Playground 13urfaaalfAaeessibie Route within 1 4 1 Repairor correct running slope of play area accessible surface to max 5% i,42 Repair or oorreet cross slope of play area accessible surface to max 2.08% 143 Maintain sidewalk along the play area to 36" dear width 14.4 Widen file route to dub house to 36" clear width 1.4.5 Repair, bevel orram CIL's and fill gaps within 1.4.6 Train staff to maintain 80" overhead clearance along the AR 1.4.7 See 1.3.1 for surface correction Transfer tam 1.5.1 Consider adding second transfer system as a smart practice 11.52 Install descending step on transfers stem as a smart practice Ground Level Pley Components 1.8 1 See 1.3.1 above for surface correclon Sand box/Play tables 1 91 install raised sand table Wth knee dearance or provide a means of transfer to the sand urface 192 Extend accessible surface to all sides of play tables to be along AR and ryloi?ato 2-5 lable Park Site 1 10.1 Mount signage, designating the play area side of the tennis courts as the accessible ant. 1.10.2 Replace lighting slgnage with sign having lettering of compliant size 1.103 Corrector rill gaps at tennis entry 1.10.4 Replace drinkina fountain with a hi-lo bowl fountain, in the alts alive install a second high bowl fountain Correct slope of route to sand volleyball to max 5%, in the 1.10.5 allemative, install handrails on both sides to create a compliant ram 1.10.6 Install a means to transfer to the sand volleyball surface S:%PR~ADA compliance\Audit Process%Transition Plan\TRANSITION PLAN Parks AGENO R ITUli # . V 1 PA GL City of Boulder Parks and Recreation - ParksTransition Plan ATTACHMENT A DRAFT Aug 14, 2012 Park ID Cite Reecmmendaflons Scope of Work 1.103 Correct slope at hand bell entry to max 2.OB% in any direction Mount signage at lurf soccer entries designating the east entry as 1.10.8 not accessible and directing patron to the accessible west entry at holh fields 1.10.9 Add surface fill in dog park area to eliminate CIL at gale and at cement ad at shade stnrclure 1-10 1 Bear roof trash cans exempt. leave as is Other -8heRem and Planto Areas 1 11 1 Replace or reset avers to eliminate gaps in shelters 1.112 Replace portable. loilet with one that is full ADA compliant 2 East Maoleton Balifleld Exterior Accessible Route 1.2 .1 Correct curb ram slope to max 8.33% 1 2 2 Install compliant delectable warning at curb ramps as a smart ractice - to 1.2.3 Maintain overhead clearance of min. 80" at trees 1.2.4 Repair, bevel, or ram CIL's along AR 1.2.5 Correct or fill a along AR near bike sign area 12.6 Correct or repair ramp running slope along AR to max 8.33% or a 1 2 7 Rseees service counter to max. 4" protrusion, or place cane detedehle wamin of the bas~ Exterior Entry Doors Remove and rehang restroom doors to open from the opposite 14.1 side to create required 18" of maneuvering clearance an the pull side 1 42 Replooe doors with doors having 80' of overhead clearance at concessions and restrooms, and 32" dear width at concessions 1 4.3 Repair, bevel, orram CIL's at 3 door entries to max .25" 1.44 Fill and maintain gaps at doorways to max .5" 1.4.5 Replace hardware with lever hardware at concessions 1.4.6 Inspect adjust, and maintain 8.5 Ibf too en exterior doors Inspect, adjust, and maintain dosing speed on door closers so 1.4.7 [hat doors do not dose to 3" faster than 3 seconds when started at 70 degrees Interior Aoeeaalbie Route and Doers (includes common areas and stain) 1 6 1 Relooate storage, furniture, and other obstaoles to create ade uate 60" maneuvering space around doors 1.62 Re lave hardware with lever hardware at concessions 1.63 Correct riser heights on stairs so they are a consistent height between 4" to 7 1.6.4 Correct tread depth on stairs so they are 11" minimum and ransist nt 1 6 5 Install kick plates on all stairs or replace with ones having dosed nsers 1 6.6 Install detectable warning strip on lop tread of each stairway 1.67 Install compliant handrails on bath sides of stairway, mounted 34' to 38" aff with o and bottom extensions Service Counter 1.7.1 Lower 36" wine segment of service counter to max 36" aff .Employee OfBoes and $ ass For all deficits. leave as is, employee work area pursuant to 2010 1.9.1 Standards 106.5 Defined Terms, until an employee with a disability works here Restrooms Aoquire and mount signage for restroom with access symbol, on 1,11.1 the wall, latch side of the door, 40" to the base of the lowest character and 60" aff to the base of the highest character 111.2 Lower mirrors in both so reflective surface is max 40" aff 1113 Relocate garbage to be out of the CFS at the sink Create a compliant wheelchair accessible stall in both restrooms 1 11 4 with grab bars and fixtures mounted in correct locations and at correct heights 1.11 5 Relocate or recess ---hand dryer in restrooms to not interfere with CFS at the sink, protrusions can't be greater than 4" 111.6 Reoonfl ure women's to provide required 60" turnip space Kitche n/Co noess Ions For all deficits, leave as is, employee work area pursuant to 2010 1.12 1 Standards 106.5 Defined Terms, until an employee with a disability works r Aural and Visual Alarms 1141 Upon renovation Install audible and visual alarms in all rooms and spaces Other- Park Site 1 16 1 Repair, bevel or ramp CIL to dugouts for at least one of the three ball fields 1 16 2 Create AR with crushed and compacted stone or similar outdoor material from sidewalk to horseshoes court and spectator seating Eben nA(~ Cam/{l7 S:\PR\ADA complance\Audit Process\Transition Plan\TRANSITION PLAN Parks AGENDA ITEM # PA(- V ,E / City of Boulder Parks and Recreation - ParksTransition Plan ATTACHMENTA DRAFT Aug 14, 2012 Park 1D CIts Recommendations Scope of Work Parka 1.1 1 Repaint stalls and access aisles to be T and 5' each and 19' long 11 2 Repair or correct slope of parking space and access aisle to max 2.08% in an direction 1A 3 Add one van parking sign to one accessible stall and repaint stall and access aisle to 11' and 5' Exterior Accessible Route 1.2 ,1 Repair, bevel. or ram CII along AR 1.22 Correct or repair sidewalk cross slope along AR to max 2.08% 1.2.3 Correct orrepair sidewalk running slope along AR to max 5% Playground 8urfaeelAccesslble Route within 1 4 1 Repair or correct running slope of play area accessible surface to max 5°'- 1.4.2 Repair or correct cross slope of play area accessible surface to max 2.08% 1.4.3 Establish protocols for regular and frequent inspection and mnia!enance of accessible playground surface Transfer System 1.5.1 Consider adding second transfer system as a smart practice park Site 1.10.1 Relocate 20% of arba cans to be along AR 1.110.2 Replace drinking fountain with a hi-lo bowl fountain and create a level CFS for access to fountain 1 10 3 Acquire and install at least one armrest to 20% of existing benches as a smart Replace two picnic tables with ones with knee and foe clearance, 1.10.4 19" deep at 27" high and 24 deep at 9" high, with a WAR around lewe r MutlfoN Door: 1-11.1 Correct orrepairslope at doorway landing to max 2.08% in any dlraclion for level CFS Remove and rehang doors to open from the opposite side to 1 A 12 create required 18" of maneuvering clearance on the pull side and u h ide IA1.3 Replace doors with doors having 80" of overhead clearance Stabs 1.111 Correct tread depth on stairs so they are 11" minimum and con aster 1 11 2 Correct riser heights on stairs so they are a consistent height between 4" to 7" 1.11 3 install detectable warning stri on to tread of each stairway 11.11 4 install compliant handrails on both sides of stairways, mounted 34 to 38" aff vrilh lots and bottom extensions 1.11 5 Provide 80" overhead clearance by training staff to trim back fclia e Tousle Mount compliant signage for restroom, including symbol of i 11 1 accessibility, mounted on the wall, latch side of the door, 40" to the base of the lowest character and 60" aff to the base of the highest character 1A 12 Leave as is, maneuvering clearance at urinal, citing construction tolerance Remount roar grab bar to the correct placement behind the water 1 11 3 closet, 12" to one side of center and 24" to the other and 33" to 36" m n's in 1,11-4 Replace toilet tank with one having flush mechanism on the open side, in the alternative, install an auto flush unit in women's 1 11 5 Remount toilet paper dispenser in women's to max 7" to 9" from front of toilet and 15" to 48' off 1.11 6 Upon renovation Install audible and visual alarms in both 36 Mks Park Parkin Audit and R_euor# et to be done E .terlorApaesslbla Route Park 81te 36 immes Two W10 Exterior Aees?tible Route 112.1 Correctalaps of adiacen_t street surfaces to max 5% 12.2 Corractcurb ram slope to max 8.33% 1.43 Repair and reset pavers to eliminate CIL and gaps 1.2.4 Correct or repair sidewalk running slope along AR to max 5% P round natal t5y Acquire and install intended user signage and mount at newly 13.1 created designated entry as a smart practice. 1.3.2 Create designated entry by removing 60" portion of play area bounds smart practice) Plavaround surface I Accessible Route whhln ~D S:\PR1,AeA mmpliance\Avdit Process`Tmnsition PlanNTRANSITION PLAN P` Cj F-Nr)A I` EM# -Vl-J PAGF• t v' +t 7 City of Boulder Parks and Recreation - ParksTransition Plan ATTACHMENT A DRAFT Aug 14, 2012 Park ID Cite Recommendations Scope of Work 1.4.1 Widen the designated entry to 60" width (smart practice) 1.42 Replace existing surface wilh an accessible surface such as EWF, PIP or files Transfer system Install transfer system on play structure with access to 50% of the 1.5.1 EPC's. if Park Sib 1.10 .1 Reiss/Lower bench seat to 17" to 19" all as a smart practice 1 10 2 Construct firm, stable, and slip resistant pads at least 36" by 48" adjacent to 20% (if benches and locale alon an AR Replace one picnic table with one with knee and foe clearance, 1.10.3 19" deep at 27" high and 24" deep at 9" high, with a 36" AR around table 39 oathillsCommunity Park Parkin 1 1 1 Repair or correct slope of parking space and access aisle to max 2 08% in an direction 1.1.2 Acquire and mount correct fine sign for all stalls Create a curb ramp at the head of each access aisle to be max 1.1.3 running slope 6.33%, max cross slope 2.08%, having a lop landing as wide as the ramp and 36" deep and side flares with a max slope Exterior Accessible Route 1.21 Create lined cross walk where pedestrian pathway crosses Ihrcu h vehicular traffic Re-out or re-pour curb ramp to be max running slope 8.33%, max 1 2.2 cross slope 2.08%, having a lop landing as wide as the ramp and and sidc flare,-- . ;ax slope 10% 123 Install corn liant detectable warning at curb ramps 1.2.4 Repair, bevel, or ramp CIL along AR 1.2 .5 Correct or fill multiple gaps along AIR 1.2.6 Correct orrepsir sidewalk cross slope along AR to max 2.08% 1.2.7 Correct orro air sidewalk running slope along AR to max 5% 1 2 8 For those areas where achieving compliant slopes are infeasible due to terrain, mount signage designating an alternate AR Stairs 1,2.1 install detectable warning strip on to bead of each stairway 1.2.2 Install a second handrail at max 28"aff for children's use 1 2.3 Install compliant handrails on both sides of stairway, mounted 34" to 38" aff with too and bottom extensions Pla round Daslohatat! Entry 1.3.1 Corroot or repair sidewalk crass slope along AR to max 2 081A 1.32 Correct or repair sidewalk running slope along AR to max 5 1.33 Re air of bevel CIL at play area entry Playground SurfaeelAcces ilble Route within 1.4. 1 Repair or correct cross slope of play area accessible surface to max 2.09 14.2 Corrector reolacefiles to eliminate CIL TransferSystem 1 5 1 Consider adding second transfer system to each structure as a smart -radice Ram 1.6-1 Correct or repair slope at transition plates to max 8.33% Ground Level Play Components 13 1 Provide entry to the tube slide, or add a second slide to the play area 1.8.2 Relocate play counter to an area that provides 80" overhead clewance Pork Site 1.10.1 Create a 32" dear width entry to the Jr. Hocks rink 1.10.2 Widen entry to Sr. Hockey rink and provide a ramp to the surface 1.10.3 Leave as is, garbage can with animal prevention hardware, exempt 1.10.4 Replace hardware at doA park gale with hardware that is operable without a light pinch or grasp 1.10.5 Add fill and compact dog park surface to maintain its accessibility 1.10.6 Create an AR through combo dog park to connect one of each park elements 1.10.7 Repair, bevel or ram CIL at d ate ant 1.10.8 Repair, bevel or ram CIL at basketball 1.10.9 Create an AR through community garden and install at least one raised bed 1.10. Create an AR to one of the three soccer fields Shelters 1.11.1 Relocate tables to provide 36" AR throughout shelter A interior 1.11.2 Repair. bevel or ram CIL and fill gaps in South Sheller Doom SAPR\ADA ccmpllance\fwdlt Process\Transition Plan\Tf1ANSITIDN CLAN P{r !"NC'P rTFlvi Vlr r/, nn~~`-II City of Boulder Parks and Recreation - ParksTransition Plan ATTACHMENTA DRAFT Aug 14, 2012 Park ID Cite Recommendations Scope of Work 1 11 1 Ins act, adjust, and maintain 8 5 Ibf too n exterior doors Inspect, adjust, and maintain closing speed on door closers so 1,112 that doors do not close to 3" faster than 3 seconds when started at 7U degrees Restrooms i 11 1 Relocate or recess hand dryers in restrooms to not interfere with general circulation path, protrusions can't be greater than 4" 0 Exterior Aocessibte Route 1 2 1 Create lined Bross walk where pedestrian pathway crosses Ihrou h vehicular traffic smart practice) 1 2 2 Replace existing park amenities along the AR to the building entry with ones that are of accessible design _ 1.2.3 Correct sloe of adjacent street surfaces to max 5% 1.2.4 Correot alp a of curb ram slide flares to max 10% 1 2 5 install compliant detectable warning at curb ramps and transitions from walkways to vehicular was as a smart practice 12-6 Repair and reset pavers to eliminate CIL and caps 12'7 Correct or repair sidewalk cross sloe along AR to max 2.08% Playground Deslonated Entry 131 Acquire and install intended user signage and mount at newly created designated entry as a smart practice Transfers tern 1.5.1 Consider adding second transfers stem as a smart practice 1.5.2 Correct transfer slen riser height to 8" max and uniform 1.5.3 Install transfer timnnrts nn transfer platform/transfer steps Party Site 1.101 Re/ovate 20% of orbs a cans to be oleo AR ens uc rrm, s e, an s rp rears n pacts a Bas y 1'10'2 adjacent to 20% of benches and locate aloe an AR 1-10.3 Acquire and install at least one armrest to 20% of existing benches as a smart ractice 1.10.4 Locate accessible picnic table along AR Replace one picnic table with one with knee and toe clearance, 1.10-5 19" deep at 27" high and 24" deep at 9' high, with a 36" AR around table ag Keewe in Meadows Park - ExterlorAocosaible Route 1.2.1 Create AR with crushed and compacted stone or similar outdoor material from arkin or sidewalk to Keewa din Meadows_ 1.2,2 Repair, bevel or ram CIL along AR 1.2.3 Re air and reset pavers to eliminate CIL and gaps Playground Desi nated Entry 1.3. 1 Acquire and install intended user signage and mount at newly created designated entry as a smart practice Playground SurfaoelAacesslble Route within 1 4 1 Repair, bevel orramp CIL's within playground and at playground ,entry/border Transfer 13ystem 1 5 1 Install transfer system on play structure with access to 50% of the _ EPC'S, if 67 M@kWv P ExteriorAccessible Route 11.12 Create 48' CFS at base of diagonal ram out of vehicular way 1,23 Install compliant detectable waming at curb ramps and transitions from walkways to vehicular ways as a smart practice 1.2.4 Correctorreoair sidewalk cross slope along AR to max 2.08% Playground SurfaoelAccessible Route wltllln 1 4 1 Create AR with crushed and compacted stone or similar outdoor material from parking or sidewalk to the Playground Transfer System 1.5.1 Consider adding second transfers stem as a smart ractice 5iher 111.1 Correot or fill 1" a along AR M# Memorial Pgrk Extorter Aaoseslble Route Audit and Reportyat to be done. Lend not developed until 2013 Park oft 0o North ElouldarPw* Parkin 1'1'1 RI paint stalls and access aisles to be 8' and 5' each and 19' Ion 1 1 2 Add one van parking sign to one accessible stall and repaint stall and access aisle to 11' and 5' 1.1.3 Repair or correct slope of parking space and access aisle to max 2.08% in anv direction 1 1.4 Acquire and mount correct fine sign for all stalls 1.1.5 Raise existing accessible parking signs so that lowest end of bottom sign is min.60, aff 5:\PR\AOA compliance\Audit Process\Transition Plan\TRANSITION PLAN Parks PAGE City of Boulder Parks and Recreation - ParksTransition Plan ATTACHMENT A DRAFT Aug 14, 2012 Park ID Cite Recommendations scope of Work Reconfigure accessible stalls to avoid requiring pedestrians to 1.1.6 cross vehicular way, in the alternative, leave as is with striped crosswalk if stalls are reconfigured, create a curb ramp at the top of the 1.13 access aisle to be max running slope 8.33%, max cross slope 2.08%, having a top landing as wide as the ramp and 36" deep and side flares with a Max sloe 10% connecting to the AR ExtertorAaoesslble Route ,11 2.1 See 1.1.6 above tor pedestrian path 1 2 2 Create a level landing at the top of the curb ramps, 36' deep and as wide as ram 1 2.3 Correct ale of adjacent street surfaces to max 5% at 81h Sl. 1.2.4 Correct slope of curb ram slide flares to max 101% at Dellwood 1.2.5 Correct curb ram cross sloe to max 2 08% 1.2.6 Install compliant detectable warning at curb ramps and transitions from walkways to vehicular ways as a smart practice 1.2.7 Maintain overhead clearance at trees of min. 80" 1.2.8 Repair. bevel, or ram CIL's along AR 1.2.9 Correct or fill multi le gaps along AIR to max. .5" 1.2.10 Correct or repair sidewalk cross slope along AR to max 2.08% 12 11 Correct or repair sidewalk running slope along AR to max 5% 1.2.12 Remount hike sign to not protrude into the AR 1.2-13 AR is less than 60° wide, create a compliant 60" by 60" turning Is pace eve 200' Playground Des naW EnYy Create designated entry to the ground level play elements by 1.3.1 directing patrons to a specific portion of play area boundary (smart practice) 1 3 2 Acquire and install intended user signage and mount at newly created des' naled en as a smart practice Playground SurfaaelAaaesslble Roub wlthln 1.4.1 Repair or correct cross slope of CFS at transfer system to max 2.08% 1 4 2 Replace existing surface with an accessible surface such as EWF PIP or files for access to GLPC's Transfer _ 115 1 Consider adding second transfer system to each structure as a smart practice ,152 fnstall transfer supports on transfer steps 1.5.3 Install descending step on transfers stem as a smart practice Elevated Play Components 1.7 1 Lower reach range to steering wheel to max 28" for an individual in a wheelrhnir or for an individual seated on the deck Ground Level Play Components 1.8.1 See 1.4.2 above for access to GLPC's Park Sits 1'10'1 Leave as is. ball field south and make corrections to north field 1.10.2 Create AR with crushed and compacted stone or similar outdoor material from parking or sidewalk to the north ball field Waver bench 1'10'3 Re lace PAR course with a compliant fitness course, or remove ,1.10.4 Relocate 20% of do ban dis enwrs to be alon AR Leave as Is, storage shed, not for public use; if a volunteer or 1.10.5 member of the public requires access here a ramp must be provided 1.10.6 Create AR with crushed and compacted stone or similar outdoor material from arkin or sidewalk to the memorial bench Replace one plan o table wl one with nee and toe clearance, 1.107 19' deep at 27" high and 24" deep at g" high, with a 36" AR around table Shelters 1.11.1 Lower bench seat height to max 19" as a small practice 1 11.2 Correct or repair slope! of AR to shelter to max 5% on both sides 1.11.3 Correct or fill 1 ° gap at shelter entry 1.11.4 Lower rill cooking surface to max 34" above the round Doors 1 11 1 Correct or repair slope at doorway landing to max 2% in any direction for level GFS 1.11.2 Replace doors with doors having 80" overhead clearance 1.11.3 Widen doors to 32" for an doors indicated 1.114 Rao/ace hardware with lever hardware where indicated 1.11 .5 Inspect, ad us and maintain 8 5 Ibf loo en exterior doors Rooms For all deficits, leave as is, employee work area pursuant to 2010 1.11.1 Standards 106.5 Defined Terms, until an employee with a disability works Restrooms ~o- ~j S:\PR\ADA compliance\Audit Process\Transition Plan\TRANSITION PLAN Pao ENt!~7_ A ITEM ry VI-B P/A(:,E City of Boulder Parks and Recreation - ParksTransition Plan ATTACHMENTA DRAFT Aug 14, 2012 Park ID Cite Recommendations Scope of Work Remount signage on the wall, arch side o the door, 40" to the 1.11 1 base of the lowest character and 60" aff to the base of the highest character 1.11 2 Lower mirror in men's so that reflective surface of mirror is max 40" aff Replace toilet lank in men's with one having flush mechanism on 1 11 3 the open side, in the alternative install an auto flush unit 1.11.4. Correct slope of floor in CFS at sink, stall and toilet to max 2.08% for a level CFS in men's 1'11.5 Remount rab bars in women's accessible stall to 33" to 36" aff 79 11 stead Paris ExWriorAmmsslble Routs, 12.1 Repair and reset avers to eliminate CIL and gaps 1.2.2 Corrector fill 1" a along AR 12.3 Correct or repair sidewalk cross slope along AR to max 2.08% ?ark Site 1 10 1 Create AR with crushed and compacted stone or similar outdoor material from parking or sidewalk to the irnic table Replace one Picnic table with one with knee and toe clearance, 1.10.2 19" deep at 27" high and 24" deep at 9" high, with a 36" AR around table 1 10 3 Create AR with crushed and compacted stone or similar outdoor material from parking or sidewalk to the Gears ace 1.10.5 Create AR with crushed and compacted stone or similar outdoor material from parking or sidewalk to Sand Volley Ball Courts 1 .10.6 1.106 Create AR with crushed and compacted stone or similar outdoor material from parking or sidewalk to the Player Area 1'10'8 Widen entry to playing surface to a 32" if gated, or 36 if no ate 1'10'9 Extend AR to s eclalor seating area 1.10.1 Construct firm, stable, and slip rosistant pads at feast 30" by 48" 0 adiacent to spectator bleachers, and locale along the AR 63 Ps o Exterior Accessible Route Audit and Report yet to be done. Currently under oonstruatlon. Park Site Pa rh Fit Paris 66 ExteriorAOOSsalble Route 121 Re air. bevel crram CIL along AR 1.2.2 Correct or fill oaDS alono AR Playground SurfacelAcommitile Routs wi hln 1 4 1 Leave as is, lack of overhead clearance to element under thunderhead dimber; incentive sco in met with other GLPC's Trendier S tern 15.1 Consider addina second transfers stem as a smart Park She 1.10.1 Leave as is. bear proof cans, exempt element 1 10 2 Acquire and install a backrest to ZO% of existing benches as a smart practice OMer- She/!ero and Plonia Areas 1.11.1 Correct or fill 1" a at shelter ram Replace 20% of the picnic tables with one with knee and toe 1.112 clearance, 19" deep at 27" high and 24" deep at 9" high, with a 36" AR around the table 1.11.3 Correct slope at ram bottom landing to max 2.08% slope 1 11 4 Provide handrail extensions at bottom of ramp extending 12" into ram landing 1 115 lnstall rail along bottom edge of ramp that prevents a 4" sphere from vassin Ihrou h 68 1"Ineview Park Enterlor Accessible Route Report et to be done. Park of 72 $a1bom ParIA Exterior Accessible Routs 1,2 1 Create a level landing at the top of the curb ramp, 36" deep and as wide as ram 1.22 Correct slope of adjacent street surfaces to max S%Correct slope of n, h ram slide flares to maxi 0% 1 2.3 Corrsct slope of curb ram slide flares to max 10% 1.2.4 Correct curb ramp alp to max 8.33% 1 2 5 Install compliant detectable warning at curb ramps and transitions from walkways to vehicular ways as a smart practice 126 Widen AR (o compliant 36' clear width 1.2.7 Maintain overhead clearance of min 80" S:\PR\ADA cvmplianre\Audlt Process\Transltion Plan\TRANSMON PLAN Pi~GFM j rt I RM /r V f - ATTACHMENT A City of Boulder Parks and Recreation - ParksTransition Plan DRAFT Aug 14, 2012 Park ID Cite Recommendations Scope of Work 1.1 .8 Rs air and reset avers to eliminate CIL and a s 1'1'9 Correct or repair sidewalk cross slope alonq AR to max 2.08% 1.1.10 AR is only 36" wide, create a compliant 60` by 60" turning space eve 200' Playground Designated Entry 1.31 Acquire and install intended user signage and mount at newly created designated entry as a smart practice 1.32 Relocate informational signago to be along the AR with a 30" by 48" level CFS for viewing Transfer8 tern 1.5.1 Create an AR connecting la area entry to transfers stem 1.52 Consider adding second transfers stem as a smart practice Elevated Play Components 1.81 Elevated Play Components - 5 of 7 components are compliant, meets the 50% accessible Ground Level Play Components 1.8.1 GLPC's do meet incentive sco in requirements Sand box/Play tables 1 9 1 Install raised sand table with knee clearance or provide a means of Transfer to the sand surface Park Site 1,10.1 Raiocate 2011. of garbage cans to be along AR 1.102 Create AR to at least 1 grill? 1.103 At least 20% of benches has amiresi, meets requirements Replace one picnic table with one with knee and toe clearance, 1,104 19- deep at 27" high and 24" deep at 9" high, with a 36" AR around table 74 ha aha Rld a Park Exterior Accessible Raub 1 2.1 Create AR with crushed and compacted stone or similar outdoor material from parking or sidewalk to accessible entrance. 1.22 Repair, bevel or ramp CIL along AIR 1.2.3 Correct or repair sidewalk running slope along AR to max 5% 1 2 4 AR is only 36° wide, create a compliant 60- by 60' fuming space eve 200' Pla round Designated Entry 1.31 IAoquire and install intended user signage and mount at newly created desi noted ent as a smart practice 134 1Relocate informations signage to be along the AR with a 30" by 48" level CFS for viewing Park Site 1.101 Relocate 20% of cans to be along AR Other 1.11.1 No Recommendations in Model Text for Stairs 94 Valmont Paft - Kodft Exterior Accessible Route Report et to be done. Playground Desl noted Entry Park Site tither 94 Valmont Park • South Exterior Accessible Roub Audit and Report et to be done. Pla round Designated Entry Park Site Other S:\PR\AOA compliance\Audit Process\Transition Plan\TRANSITION PLAN Parks.,,' r r,i! t 'I r 4p Ti VI PAGE City of Boulder Parks and Recreation - Facilities Transition Plan ATTACHMENT S DRAFT Aug 14, 2012 FacilityID Cite Recommendations Scope of Work East Boulder Community Center tmtedor Amessibie Route and Doors udea common areas and sWm 161 Relocate storage, furniture, and other obstacles to creole adequate 60" mancuve~ir s nce around do.,- 162 Replece doors ones having 32' clear width where indica led 163 Fill and maintain ape at docrwa a to max 5' 16 4 Replace hardware with lever hardware where indicated 165 hardware with lever hardware where indicated, mounted 34'to 48' off 166 Inspect, adjust and maintain 5 Ibf to open interior doors 167 Inspect adjust and maintain closing speed on door closers so that doors do not clnxa l0 Y faller than 3 seconds when started at 70 decrees 168 Provide 60" by 60' or T shaped passing spaces every 2W' along the AR where AR Is less than 60' wide 169 Replace difnking fountain with a hLlo bowl fountain 1.610 Lowsrliafaa drinking fountains to correct the height of the spout oullell 1611 Correct riser heights on stairs so they are a consistent height between 4" to 7° 1612 Inafall detectable warning strip on too head of each stairway 1-613 Install compliant handrails on both sides of stairway, mounted 34'to 38' aftwith to and bottom tHensions 16 14 Replace orremount handrails to 34'to 38" off 16 15 Replace handrails with compliant handrais Public DasWsled Uss 8"- (Induden ck-orris, men" rooms, alai purponso rmorns, and outer s ism Mended for use blithe publi 1.8.1 Relocate obstacles handrails mg to create AR throu h col 1 B 2 Woeare prow rig o Jeae in above or place cane eeLiable warning a, loot of see above 183 Remove. orreliecate storarre in CFS at Wines and operable parts 1 64 Lower operemng mechanisms m laundry room to max 48' aff to the highest stable , 18.5 R !r, Level at rant CIL in rooms indicated 186 Correct or fdl a 187 Coned er re lr slo eta max rennin and 2.08% cross 1 8 8 owe, operadrtg meahanfema in col and Childcare to max d8 a lathe highest o crable ad 1.89 install a second means a entry o entry to the pool such as a transfer wall, stairs w a transfer s stem 1 sic Install compnant slope entry in wading pea ; technically ineas a save as Its 1 8 11 seta f a second handrail not less than 3- or more than 8" away rem [he ss1 wall handrail, 24' to 30' in length and the to being 34' to 38' aff I.SA2 install another handrail at the pool stairs, 20'to 24' from an existin handrail 1 8.13 U n renovator lnafall audible and visual alarms in all roams and spaces 1614 emove base w [nets to provide knee ciearance and lower sink height to max 34' aff Employini Offloaa and scar 191 Fmployee only areas permit approach, entry, and exit, relocate obstacles (such as tables and chairs to create AR 192 Employee only areas permit approach, entry, and exit; relocate obstacles, to create turnip space of 60' 1 9.3 For all other deficits, leave as 16, employee work area pursuant to 2010 Standards 106.5 Defined Terms, until an em to ee with a disabili works here Reatroorms Single User 1.11.1 Lower mirror in reslroom so that reflective surface of mirror is max 40' 1 112 Remove underaink cabinets to provide knee and lee clearances under sinks and insulate exposed es 1.11.3 Insulate exposed pf under sink in Single User reslroom 1.11.4 Upon renovabon Install audible and visual alarms in all rooms and spaces 1 A 1.5 Widen accessible stalls to mm 60' clear width. 59' depth Childcare Tolet (Single User) Acquire and mount eomplfam signage for reslroom, inducing symbol of 1,11 6 accessibility, mounted on the wall, latch side of the door, 60' aff to the middle of h won 1 11 7 Centerline of toilet should be max 12' to 15" for a children's reslroom, from the side wall, ft is 19' in restraom leave as is 1,11 S Replace side grab bar with a 42' long grab bar, mounted max 12' from the rear wall and 33' to 36' all Y 11 9 Remount rear grab bar to the correct placement behind the water closet, 12" to one side of rpnler and 24' In lh, nther and 33' 10 36' aff in restronm 1 11 10 Replace toilet lank with one having Flush mechanism on the open side, in the alternativo- install an auto flush unit 1.11 11 fnaulms exposed pipes under sink in Childcare reslroom 1.11-12 Uoon renovation Install audible and visual alarms in all rooms and spaces 1 1113 Widen accessible stalls to min. 60' clear width, 59' depth Men's Locker Room Toile[ 1 11 14 Acquire and mount compliant signage for reslroom, including symbol of accessrbil4 111 15 Lower soap dispensers to max 44' aff for a forward reach over the counter 1 11 16 Lower hooks N multi-user resheoms accessible stalls to max 48' aff 1 11.17 Lower paper towel dispenser to max 48'to highest operable part 1 11.18 Wider, accessible stalls to min. 60' clear width, 59" depth 1 11 19 Provide loo clearance at the front and side partitions, or enlarge stall to provide the "me 1 11 20 Replace toilet tank with one having flush mechanism on the open side, to the atlem Live. install an auto flush unit S:\PR\ADA compllance~AudilProcess\Transition Plan\TRAN5ITION PLAN Facilities l_pj.:, NIf w 1i 1/I` - PAC City of Boulder Parks and Recreation - Facilities Transition Plan ATTACHMENT 8 DRAFT Aug 14, 2012 Facility ID Cite Recommendations Scope of Work 1 11 21 Replace toilet paper dispenser with one that provides continuous flaw of paper, mnunled to max 7'1. 9' from front of todel and 15' to 48' aff 1 11 22 Relocate or recess towel dispenser and hand dryers in reslrooms to not interfere with eneral circulation path, protrusions can't by realer than 4 111 23 Correct or felt gap Women's Locker Room Todet Acquire and mount compliant wilnege for reslroom, including symbol of 1 1124 accessibility, mounted on the wall, latch side of the door. 60' off to the middle of .the sign 1 11 25 Widen accessible stalls to min 60' Gear width. 619' depth loe clearance al the front and side padeions, or enlarge stall to provide 1 11 26 Provide e the 1 11 27 Replace side grab bar with a 42' long grab bar, mounted max 12" from the rear wall and 33' lo 36' aff 1 11 28 Upon renovation lnefag audible cadviousf alarms in all rooms and spaces 1.11.29 Correct or fil oap 1 11 30 Correct or repair slope to max 5% running and 2 08% cross K90hon Lower 509: ofsheNing. or relocate supplies to within reach range, max 48'aff 1.12.1 in the a4ernalive, fesve as Is, employee work area pursuant to ADAIABA guidelines 106.5 Defined Terms, until an employee with a disability works here Sink height should be max 34' aft, leave as Is, employee work area pursuant to 1.122 ADNA6A guidelines 106.5 Defined Terms, unfit an employee with a disability, works her 1.12.3 Remove base cabinet and lower oink hat ht to max 34' aft 1 124 Refocate temporary storage to create CFS at dish wash sink, or leave as is until an emolo ee vnlh a disabiu works here 1 126 Upon renovation install audible and visual alarms in 311 rooms and spaces 1 12 6 For all other deficits, leave as Is, employee work area pursuant to 2010 Standards 106.5 Defined Terms. until an em b ee with a disability' works Lookoc Rooms Famil 1.131 Replace locker hardware with ADA compliant hardware on designated lookers 1 13 2 Relocate shower coiWals to be on the side wall across from The seat fora Iransfarshowar 1.133 Room" shawar can") with a compliant lever combat with a shower head on a 59' hose and u able as hand held Women's Dasfgnate 57. or no less than f looker as accessible, mounting agnage having 1.134 the symbol of accessibility and hooks and operating mechanisms max48' aff as a vnan pracbee 1.13.5 Replace beneA in dresaing area with one having a seat depth of 20' to 24' deep. 42' !or affixed to the wall or Navin a bar and mounted 17.10 194a. 1 136 Provide grab bars in the shower mounted in the correct locations forlhe shower e 1 13 7 Relacafe ahowercontrols to be on the side wall across from the seat for a I remain, f shower Diroellonaland PamisnentS BI ns 1 15 1 Create template foralotgns that addresses height of sign, size of characters. Ip;.a a1 &at9a and her requirements 1.15 2 Imp rementus a algn revlelon program throughout the building, discnmmabng ba!we en dUional ins and sin f Permanent cca 1 15.3 Mount oomplfanJ signags at all permanent rooms/spaces, having Braille and the mlemalional s loot of accessib"lil mounted at 60'to the middle of the sign and 38 Fladrons Goff GSM Parking See Flatiron Event Center Exterior Accessible Rolla 121 Relocate existing park amenities to be ale the AR 122 Replace existing park amenities along the AR to the building entry with ones that are of accessble des' n 123 Install compliant deteMabler warning transitions from walkways to vehicular was as a smart practice 124 Repair, bevel, orramp CIL's along AR 125 Correct or-fill multiple gaps along AR 126 Correct orra it AR cross slope along AR to max 2.08% 12 7 Correct or repair AR running slope along AR to max 5 128 Provide cane detectable warning at base of protrusion Slavs 121 Correct riser heights on stairs so they are a consistent height between 4' To 7' 122 Correct tread depth on stairs so they are 11' minimum and consistent 12.3 install luck plates on all stairs or replace with ones having closed risers 124 Repair nosings to be curved or beveled and erdend max 1 5' over the tread S25 Repelr tread surface so as to not accumulate water 126 Install detectable warning strip on lop tread of each stairway 127 install compl an! handrails on both sides of all stairways, mounted 34' to 38" aft w^h'c^ and bottom exlensions Elmrtor Err" OWnage 1.3 1 Mount compliant slgnago at Inaccessible entrances directing patrons in wheel_~s.=s le accessible nliance 132 Mount compliant sl n at entrance designating it as accessible Fritry Doom 1.41 N4den entries to allow for 12' on the push side of doorways 142 Relocate storage, Nmlture, and other olmacles to create adequate 60' mannnverin space around doors 142 RemaVe and mhang door to open from the opposite side to create required 18' Of manP.lNEmn Gleam nce - tiro UL side 144 R face 3 doom with doors having BO' overhead clearance 145 144dsn kitchen east door to 32 1.4.6 7-1RVroafir, bevel, or ramp CIL at coneeasian door to he max 25' S:\PR\ADA compllance\AuditProcess\Tiansiuon Plan\TRANSITION PLAN Facilities r~~~~it~~3 ATTACHMENT B City of Boulder Parks and Recreation - Facilities Transition Plan DRAFT Aug 14, 2012 Facility ID cite Recommendations Scope of Work 147 Fill and maintain gaps at doorways to max 5' 1 4 8 Replace hardware with IP.Ver hardware where indicated 1 1 g Inspoot adjust, and maintain 8.51hf to open exterior doors 14 10 inspect, adjust and maintain closing speed on door closers so that doors do ml close to 3' faster Ihan 3 seconds when sladed at 70 degrees ttllarW Aeeees" Routs WW Dose ifealudes swum" areas and abtrs) Doors 161 Relocate storage, furnltore, and other obateeles to create adequate 60' maneuvenn s ace around d a 162 Remove section of counter to create adequate 60' maneuvenng space around ma a door Widen entries to alow for 18' of maneuvering clearance on the pull side of 15 3 doorways, in the afternalive, remove door and frame and widen entry to 36' for T6 4 Rep & door with a door having 80' of overhead clearance 155 Replace doors with one having 32' clear width where indicated j166 Rlsor, bevel, or ram CIL at door entry to max 25' 1 61 Rap/ace hardware with compliant hardware where 168 irlspeck adjust and maintain 51bf to open interior doors InterforAccesslble Route 161 Provide an AR to cancessions. 162 Mount compliant signs a at an doors along the egress route owvlee c owmsr 171 Lower height of a 36' wide segment of pro shop service counter to max 36' a1F Pflis Dudr-tsd Uee Ilpeeee )kWAides elsotooula, 1111k fooMI6 Ispeolaill end cares species beheaded fa use am Yc 1 9 1 Relocate obstacles (such as tables and displays) to create AR through pro shop 182 Remove. or relocate storep in CFS at fixtures and merchandise rocks 193 Leave as to. light switches, until and employee with a disability works here Em Ow" end ftee" 191 Employee only area permit approach, entry, and exn, relocate, obetacfae (such as ehaus end clins) in u r AR lhiou h office 192 Employee only area permit approach, entry, and exit, reduce counter to create 36'sce"s aisle Ilv h stor B room 193 For all other deficits. leave as is, employee work area pursuant to 2010 Standards 106.5 Defined Terms, until an employee with a disability works here Restroome Multiple User 1 11 1 Restrooms are not accessible{ renovate both and create two single user unisex m^lrao^s 1 112 Renovate one of the unisex restrooms to be an accessible restroom with grab bars and fixtures mnunted in correct locations and al correct hei his Upon renovation, acquire and mount compliant signage for restroom. including 1 11.3 symbol of accessibility, mounted on the wail, latch side of the door, 48'to the base of the lowest character and 60' aft to the base of the highest character 1 11 4 16.1 In the alternative. leave as Is and mount signage al the building entry Jir din alrons In pro she reslirconts Sln le User Pro 8ho 1 11 1 Acquire and matrnt compliant signage for restroom, including symbol of accessibld 1 11.2 Reconfigure designated accessible restroom and enlarge it needed to provide required GFS of 90" 6 48" deep at toilet and sink 1 11.3 Restroom not accessible, acquire and mount compilant signage at restroom directing patrons to accessible r m 81 Ie User 6th Hots 1 71 1 Acquire and mount compliant signage for restroom, including symbol of accessit,rd 1.11 .2 Remount drab bars to 33" to 36' aff 1 11,3 Remount foltst paper dispenser to max T to 9' from front of toilet and 15' to 48' aH 1 114 Lower mirror in restroom so that reflective surface of minor is max 40' aff 1 11,5 Lower paper tissue dispenser to max 48' to highest operable pan Single User 16M Note 11 1 Recont/guro restroom, and enlarge it needed to provde required CFS of 30'by d8" dice e'. !eNe! end sink. Aural and Ybml Alarms 1.14 1 fnefaff audible and visual aterms in rooms and spaces where alarms have been 11,142 , Icon r=novafl- Install audible and visual alarms in all rooms and spaces Directional sold Permerrent Min 1 15.1 Create temptare for signs that addresses height of sign, size of characters, I: and other rc vlrema 1 15.2 Implement Ign favialon program throughout the building, discriminating between dire - n 16 n and signs for emtariant spaGes Mount compliant signage at all permanent rooms/spaces having Braille and the 1,153 International symbol of accesslbillty, mounted 48°to the base of the lowest character and 60' off to the base of the highest character, on the latch side of the door OIMr 1.161 See 1.4.5 for corrections to AR Lower the height of a 36' wide segment of the service counter to max 36' aff, in 1.16.2 the alternative. train staff to come out from around the counter to provide I mrr rvice 1.16.3 For all other deficits, leave as is, employee work area pursuant to 2010 Standards 106 5 Defined Terms, until an employee with a disability works here 7Q P111~rrtvlaw FNlds 5:\PR\ADAcompliance\Audil Process\Transltion Plan\THANSrfION PLAN Facilities i~1.7 h•I i.Si: ~`fi~~fj ,Sf 43 [1h f•'•F- 1 X ATTACHMENT B City of Boulder Parks and Recreation - Facilities Transition Plan DRAFT Aug 14, 2012 Facility ID Cite Recommendations Scope of Work Perking 1 1 1 Creels one or more 8' accessible parking slabs, with one 5' adjacent access aisle. with proper si na a and sl' in 112 Add one van parxing sign to one accessible slall and repaint stall and access aisle to 11' and 5' 113 Repair or correct slope of parking space and access aisle to max 208%in any direction 114 Acquire and mown at appropriate heights and locations accessible parking st s for all line slags Create a curb ramp to be max running slope 8 33%, max cross slope 2 08%, 1.15 having a ,curb as vide as the ramp and 36' deep and side flares wilh a max S!otiin 10% ExtmtwAcaaaslble RolAa 121 Create a level leadia at the top of the curb ramp. 36' des and as wide as ramp 1,22 Correct slope of adaacent street surfaces to max 5% 123 Correct elope of curb ramp slide flares to max 10% 1.24 Correct curb ramp running slope to max 8 33% 1,25 =,,,a l compliant detectable warning at curb ramps and lransdrons from to vehicular wa n a^ a G practice 1.26 Relocate bollards to not obstruct AR 127 R Ir,bevel,orrampCILalon AR 1_2 8 Corracif or 1711 1' gap along AR 1 2 9 Create AR with crushed and compacted stone or similar outdoor material from +kln dr srdf-ilk to Fill sae features Stains 1.21 Correct tread depth on stairs so they are 11' minimum and consistent ErMtier E~r4v Doors 141 Relocate storage, furnflure, and other obstacles to create adequate 60' manevvon.~ space around doors 1.4.2 fill and molmoin ape of doorways to max.5" 1.42 Inspect adjust, and maintain closing speed on door closers so that doors do _ not dose to Y faster than 3 seconds when started at 70 d¢ rees PuM D@Mwm Md Use Spaces Onaludes ola wcorns, ar - roses, spsaW purpose mortis, sad add spaces bdondad for use by the pubYa) 1811 Loww operatllrg mechanlems in (Mess roan to max 48' aff to the highest operable part _ Employee Offlose and Spec" 1,91 Employee only area permit approach, entry, and exit, relocate obstaehs (such as tables and chairs) to create AR and turning space through officeimechanical 192 For all other deficits. Isiave as Is, employee work area pursuant to 2010 Standards 106.5 Defined Terms, until an employee with a disability works here Rsaeoams Multiple Users 1 11 1 Roplsea sink with one having knee clearance 1 112 Create a compliant ambulatory accesslble stall with grab bars and fixtures Mounted in C recl roc Upn and ¢t cared lihl 111.3 Remount toilets to 16' to 16' from the aide wall to cenledine 1.11 4 Remount grab bars in accessible stalls to 33' to 36' at( Acquire and mOUnt compliant algnage for reshoom, including symbol of 1.115 accessibility, mounted on the we", latch side of the door, 40' to the base of the low chars lar n 60' all to the bass of the h h 1.1 L6 Adjust stall door to be self dosing 1.11.7 (.over urinal so thal rim her ht is max 17' aff 1.118 Replace garbage in women's reslroom with a smaller unit to allow turning space Single User - Portable 1.11.9 R lace ortabla follel with compliant model and place along AR ALuW and Vh ua1 Alarms 1 14 t Mstalf audible and Witual alarms in rooms and spares where alarms nave bean mslaAed since 1997 1.14.2 Upon renovation Install audible andvlsual alarms in all rooms and spaces Other -Park She 1,161 Create AR with crushed and compacted alone or stmaarouldoor material from parking or sidewalk to the football field 1.16.2 Raise bench seat to 17- to 19' all as a smart raclfce 1163 Acquire and Install at least one armrest and back support ro 2096 of pasting ,Fir. c as a sitar) +adlce U POttO Lab Exterior Accessible Route 1 21 See 1.2.2 to 1.2.5 if deparimenl uses driveway as accessible parking 122 Repair and resel pavers to eliminate CIL and gaps 123 Correct orrepsfr paver cross slope along AR to max 2 08% 124 Correct or repair running slope alone AR to max 5% 125 Extend AR with crushed and compacted stone or similar outdoor material from Y r r i4ewo:K 1 I n 126 lnsfah kick plates on all stairs or replace wilh ones having closed risers 1.27 Repair nosin s to be curved or beveled and extend max 15' over the tread 128 Inelall detectable wamin strip on lop Used of sloirwa 129 Leerva sa It, lack of handrail extension, correction is lechnicatty infeasible Extsnor Erdrv SI ns 131 See doors below to make existing public entrance accessible Eaiarlor Erthry Doors 141 No maneuvering clearance at emergency door due to stairs, leave at Is, correction is technical infeasibla 142 Rafcoate storage, furniture, and other obstacles to create adequate W M1 ineovonn & pace around doors 143 Leave as is, stairs at day distribution and mount algnage directing patrons to an ells to mean of egress 1 4 4 R lase doors with 2 doors haven 80' of overhead clearance / {7 ( C 5:\PR\ADA compllanm\Audit Process\Transition Plan\TRANSITION PLAN Facihftesf~ j'` E N OA ME M 4} FIA E I ~ ATTACHMENT B City of Boulder Parks and Recreation - Facilities Transition Plan DRAFT Aug 14, 2012 Facility ID Cite Recommendations Scope of Work 14 5 Widen front door to 32' 14 5 Repair, haval or ram CL at 2`e floor emergency door to max 25' 147 Replace threshold it back door wdh ADA compliant I"abofds 148. Soo 1.2 .2 101 ceren-s m pavers 14 9 Inspect adjust, and nralnfafa 43.5 Ibl too en extonor doors Irledor Abbess" Routs and Door (Inokldas common areas and sts" 16 1 Replace noncompllanf throahokr at m4lroom door with ADA compliant tlvestsord 162 .Slabs only to upper level, leave as Is, and relocate programming to first floor if a Patron w,th a d,sablht r etc 1.45 3 Soo 1.4 for coneceon to entrance 164 Laaw» fe, lack of CFS at light switch due to stairs, correction is lechnically infeas~We 165 Raise vent to min 80'. or d object to prevent hazard in overhood clearance Sea 1.4 and mount eemplfanl signsgs duscling patrons to accessible means of 1,6.6 a rocs 1,67 Correct river heights on stairs so they are a consistent height between 4* to 7' 16.9 Ropafr nosings to be curved or beveled and extend max 1 5' over the tread 169 fratdll delenta6le waming ship on to (road of stauwa 1510 Roplaca handra:N wnh compliant handraits Pubifo Designated Ues Sissoea (li oludas oYssroom. ttraaV rooms, speolel purpose rooms, and ~ Weeaa pwnded ter was, by the publial 18.1 Roloeers oberacfev (such as tables and chairs) to create AR through pottery and stairs 18.2 Rage duet in popery and entry way to upstairs 10 min 60' to provide overhead clearance 183 Clay room to small for access. leave as A Relocate probuding objects in pottery. upstairs and clay room or place cane 1 84 delectable warning at fool of IN aid he. shelves and twrter handle 10.5 Correer or repair cross slope to max 2-08 1.8.6 Remove, or relocsts sforape in CFS at fixtures and operable ds 1 8.7 Lower opvrefing mochanisrns in upstairs to max 48' afl to the hlgheil operable ail l e a Lcavo as la, ulady sinks In pollery and upslmrs, ekernpk; provide an ohemate sink fat hand wash n for an lrWrvtdual to a wheelchair ReeOeems 1.11.1 Leave as Is, upslans teslroorn rota acc45s is provided to the upper level Acquire and mount eompllmm si9nage for resltoons, including symbol of 1 11.2 ac *wbday. mounted on the wall, latch side of the door, 40' to the base of the low char r, the Law of h' 1 11.3 Remount Lodets to IS' lo 18' from the side wag to cenledme 1 114 Remount roar grab bar to the caned plpcemenl behind are water closet, 12' to one side of cent r and 4" to the other and to 36' e8 I it 5 Replace Io1,I Innk wdh one having flush mechanism on the open side, to the alternative mefall pn auto 110th unit 1 11.6 Lower mirror In rosuoom so that renedtve surface of mirror is max 40' all 1 11 7 !roar at least one hook to max 415" all Aural and Wsual Alarms 1.14 1 lnsfall audible and visual alarms in rooms and spaces where alarms have been insta Ped 1-nee IP91 1 142 Lpvn renv~aban install audible and visual alarms in all rooms end aegis Dlrealonal and Permanent 8 ee Signs I I I Creafo remplate (or signs that addresses height of spn, ace of 1 15.1 her er location f Br a.0 and other r uu onl 1 15.2 1 1.1 Impromenr a sign revision program throughout the building. discdn4neun between uadmnat s ns and signs for atma nt spaces Mount eompliante)gnege at all permanent roomsfspaces having Braille and the 1 i5.3 mmmaaonnl symbol of accessibility, mounted at 60" to the middle of the sign and .011 Ike Nigh 6 do of IhQ door 73 $aott Carpenter Ball Field Ex4dor Accessible Route Po-euf or re-pour curb ramp to be max running slope 8 33'%, max cross WOpe 12 1 2.09•.; having a lop landing as wide as the ramp and 36' deep and side flares max s'c- 10°. 122 tnafatl compliant delectable warning at curb ramps end IronPhons from e31Awa - to vehrcutsr wn a as a smart practice 1.2.3 Repair, boVol, Of ramp CIL along AR 1.2.4 Repjaca sewer cover with one having gaps less than .5' in width 125 Correct riser heights on stairs so they are a consistent height between 4* to 7 126 Cowart (read depth on slams sq t)sy are I I" minimum rind 127 Insrelf dcirclabir warning strip on top tread of each stairway Exterior En ns s 1 3 1 Upon creabon,A an ac co; srhis entry, mount complianr elfin ago m entrance del! nri m d as acres stble Exterior Entry Doors 1,4.1 Relocate storage, fumlturo, and other obstacles to create 60' maneuvering s Pace around doors 1.4.2 Correct or repair doorway lands slope to max 2 08'% Wider) onfriss to 44ow for SS of maneuvering clearance on the pus side and 12' t43 on the push side of doorways, in the allemairve, remove door and frame and wJn Cr, -try in 36' (gr access t.4.4 Widan door to 32" it rt,wiblo I. 4.5 Repair, have), or ramp CIL at 2 door entries to be max.25' 146 Replace hardware with lever hurdware, where mdicalod 1.4.7 inspect a 'usL and maintalo B.5 15f loo to wo60r doors I d 8 lnspe04 sdjw4 and mailrtain closmg speed on door closers so that doss do not do to 3' 1 r than 3 econds when st ded 0 de rees frftdw AbobwAble ROYM and Down (bralodes osrlrnsn alone and ifaYa) S:\PR\ADA cpmpliance\Auditgrocess\Transi[ion plan\7RANSRION PLAN Facilities Iv ) It I I hh {t t / f = r)K GE: ZO 4 City of Boulder Parks and Recreation - Facilities Transition Plan ATTACHMENT B DRAFT Aug 14, 2012 racltity ID Cite Recommendations Scope of Weak 161 Reloaotesfotage.luMMumandoMorobstacles tocrealeadequale60' mnneuverin s acC around tldgis 162 Leave, as Is, access to press box per exemplwo 206 2 7(2) if press box is free sraedinc and mak 500 unto leg Pebhc Designated Use Spaces IlnaWdes cksaroome, meeting rooms, spoclal W rposa rooms, and other spaces intended for tree by the pubtk) l e i Roll obaraclee such ac lables agd Chas's la (real, AR through plo s5 store 182 Leave Ba le, lack of turning space in storage, correction is technically infeasible to 3 Rolaeafo plotrudlap objools in press box or place cane detectable womrng at loot at Shell 184 Ramova, orrelocate storage in CFS at fixtures and operable parts Employe( Offices and 0pacoe Ftnployoe only area permil approach, entry, and e)it, leave as la, lark or 36' 1.9.1 access nis!e and 60` turning s ce due 10 vehicle store e 19.2 Employee only area perml approach, entry, and exit, leave as w. lack e,1 36' access aisle and 60' iumino space in pipe room. correction is techmeall I'oe all other deficits. leave as Is, employee work area pursuant to 2010 i.9.3 SlanJards 106.5 Defined Terms, until an employee with a disability works here Rostrooms 1111 Acquire and mount comppant srgnago for rosboom,,nclddmg sym6of of an...S'hihN _ 1 112 Lowar mirror in restroems so that reflective surface of mirror is max 40' off 1.11 3 Raplaca stall doers with ones that ssvina out and are -oil-closing 1 11.4 Roforato or fecass hard dryers in reslrooms to not interfere with general urculo6on path, rnlwsians can't be greater Than 4' _ 1.1 t5 Lowar unnal so that inn height rs rr<ax 17' aft and push max 44' elf Aural and Vlsual Harms 114 1 Upon renovation install audible and visual alarms in all rooms and apacas Dlreotlonal and Permanent Space Signs i 15. t Creole rental ata Foralgna that addresses height of sign, size of characters, lowgon of &aiElc nit at or reuirement% 1 15 2 Implement a algn rovirion program throughout the bulling, discriminating be.hvaen "'.io..I Sign. and Signs for rmananl s ras Mounr eompllanr algrrago at all permanent reoms/spaees having Dril and the iwemalianal symbol of accessibility, mounted 48' to the base of the lowest character and 60" aff to the base of the highest chars let, an the latch side of the 1 15.3 Other 1.16.1 Ccrrccr or rank surface cross slope alon AR to max 2.08% 116,2 Cenact or repair surface running slope along AR to max 5% 1 163 Ramovo CIL at gate 1.164 Ro afr,bovol, or ramp C4salsn AR _ 1 165 Corroct or fill gaps along AR 1, tr, 6 Replace ddMAIng fountain with a hold bowl fountain 1 61 Roplaaa two plenlo tables with ones with knee and tae clearance, 9" deep at 2T hi h and 1 T des of 9' hi h. wish a 36' AR around labia a3 Scott Carpenter Pool Parpin See Scot carpenful Park Eats der Accessible Route 121 Croafolln1.1111 swalkwherepedeshianpathwayciosseathroughvoliodor tralfc smart ractite 1.2'2 Reptiles dunking fountain with a compliant hi-lo bowl Fountain 1 2 3 crsato a level land,no err the lop of the Curb ramp, 36' deep and as wide as ramp and havirvi, a slope max 2.08% 1.2.4 fril ll compliant detectable warning at curb ramps as a smart prac!:ee 1 2 5 Rollo roof ovedlang along the AR to min. 80" aff 126 Repair, bovsl, or ram CIL along Ate 12 7 Cormar or fill gip and cracked tits along AR I ? 8 If 1.21 above is done, the front edge of the lower lountain should be at a carve dot erase height _ fExfill Ent Doom! 141 Roilocatvsforage,furnftdre,endotherobalaclaato create adequate W menauvenn 5pa.e around dGOrS 14.2 Replaoo doors with all hswng80" overhead clearance 14.3 Wldan doers le 32" for an doors indicated 1 14 I it lr, hove/, or romp CIL a! pump room door entry to be max .25' !45 Replace rargslrold at (.xtcuo: doorswuh AOA. compban! thresholds 1.4.6 [Raplapo hardware with lever hardware where indicated Imador Accessible Routs end Doors (lnclufts common areas end stairs) 16f Retacatastorage.furniture, andothwobstaclsstocreate adequa1a1W maneave:a s oce arourd doors 1 62 Ropface doors will, doatb hawing Bit' nr ovemoad clearance 1.6.3 Rpplaco doors ones hamiq 32'clear widlh where indicated 164 Raplaee hardware wth rover haldwarn where Pubic Destgnalod Use Spann pneludes elesarooms, meetlng moth "alai purpose moats, and other papas h9saWrid forum byte public) 1 B 1 Rclocato obafaelas (such as tables and ahairs) to create AR and laming spew through a w menl slora e 182 Ropoir, bevel orramp CIL in equipment storage and correct orrAl gap 1 8 3 Remove, or rolome, store in CFS or hxlures and operablo Employee OWK-as and Spaces Employee only area permit approacb. oniry . and exit. takrowla obataerw (such 1 9.1 as tables and chairs) to create AR through managerolfice, maintenance room and Al folifill 192 Employee only areas permit approach, entry, and exit, relocate obstacles to ereale turning space of 60" in manager office, pump room, Idddie pool pump room S:\PR~ADA compl)ance~Audit Pracess\Transition Plan\TRANSRION PLAN Facilities r.~~ fi W,0 PAGE ATTACHMENT B City of Boulder Parks and Recreation - Facilities Transition Plan DRAFT Aug 14, 2012 Fadllity 10 Cite Recommendations Scope of Work 193 For all other deficits leave as is, ernp(oyee work area pursuant to 2010 Standards 106 5 Defined Terms. until an employee mth a daribila works here Raetreolea Mrali le Users Acquire and mount compliant signage for reslrooms, including symbol of 1111 xcossib4 1 112 Remove front panels at sines to provide knee clearance 1 113 Lower operable pads to max 48" all or 44" aft for a forward reach over a counter i ambulatory accessible stall with grab bars and fixtures 1 t 1 4 Ioeafitms and at mmact h his, in each Remount toilet paper dispenser to max r to g' from front of toilet and 15'to 1 11 5 48' ah Relocate or race,,, ---shelf, hose reels, and tampon dispensers in restrooms to 1 f 1 6 not interfere with AR m!rusions can't Lr reeler Ih no, d" 1 11 7 Correct or r err slope to max running and 2 08% cross 1 11.1t Lower mirror in men's restroom se that reflective surface of minor is max 40' aft 1.11.0 Lower minor not above fav in men's room to max 35" aft 1 11 10 Rolocare stall wall at urinal to provide 30' GFS Replace toilet lank in men's restroom with one having flush mechanism on the 1 11 I t aDvn s!de r'r the affernatl ve Install an auto MuDh uhil 1.11 12 must siall dom in men's restroom to be self closingn to Users 1 11 1 Create two single user accessible restrooms with grab bars and fixtures in the caned location and mounted at the co+req he' hls Looker Roosts 1.131 Re bench in dressing area with one having a seat depth of 20'to 24' deep, 17t, d l01h wall having a hark and inouroleO 1 M 19'a1f -Qr 1 13.2 Provide grab bars in the shower mounted in the correct locations for the shower type 1.113 RTlamshowwcontrol with a compliant lever control with a shower head on a ,_hole lee ,;:;,P as hand held mouniad m the conecl lorAlt n 1.13.4 Replace shower bench with one of a compliant model in the coned location 1-135 Low hooka in women's locker room to max 48' aB 1.13.6 RscoMlgma shower stall if feasible, to allow GFS in front of shower in women's kicker room Designers 6% or no two than t locker as accessible, mounting signage having 1.133 the symbol of accessibility and hooks and operating mechanisms max 48' aB as a Aural Mil tAasrl Alarms 1141 Install audible and visual storms in rooms and spaces where alarms have been wslailld fence 199' 1 14.2 Upon renovation install audible and visual alarms in all rooms and spaces Clrsotlrmaland Parinsu ent 82M!~ 84" 1 151 Create tomplato foreign that addresses height of sign, size of characters, location of Braille and other ce uiremen 1 112 impromant a "On revision program Ihrcughaul the buildmg, dlscnmmaung Detw en d,rocn net n and slaps for ermertent s ass Mount compliant signage at all permanent roomsispaces having Braille and the 1153 international symbol of accessibility, mounted at 60" in the middle or the sign and 0+1 the larch s:de of rh ' Other - Pool 1-16.1 Widen en!rv to first aid to min 32" clear width 1 182 Relocate Di-,;c table to Provide 35" wide AR on Pool deck Raise roof overhang to min 80', or pad object to prevent hazard in overhead 1.163 clearance Refoeate protruding objects on pool deck or place cane delectable warning at 116.4 ( of do kunt6, 1.16.5 Repair, rill, and maintain gaps on pool deck to max .5" Correct or repair slopes along the pool deck to 2 08% max cross and 5% max 7.16.6 nlmm~ Replace lift seat with one min 16" wide and acquire and mourita root rest to 1 16 7 iih 1 168 Correct sloped entry. N technically infranslble leave as Is 1 169 Ro laca drinking fountain with a hi-to bowl fountain learfdng 1.1 1 Repaint stalls and access aisles to be 8' and 5' each and 19' long in phase 1 and Phase 1 1 2 Repair or correct slope of parking apace and access aisle to max 2 08% in any direction 1 1 3 Reconfigure accessible stalls to avoid requiring pedestrians to cross vehicular way, In the alternative, leave as to with striped crosswalk in phase 1 Acquire andmount al appropriate heights and locations accessible panting 1 14 signs for the all stalls and one van sign in each lot, reslriping the van space to 11' I land 5' Create o curb ramp to be max running slope 8 33%, max cross slope 208%. 1.1 5 having a lop landing as wide as the ramp and 36' deep and side flares with a max Illopq 10% at head V. alls in phase 2 1 16 Croats one or more 8' accessible parking stags, with one 5' adjacent access iI i9' with Pi2ear ewA striping in imarnienerice lot Exlnlsr Asoss,WM l4;ouM 1 2 1 Create fined orove walk where pedestrian pathway mosses through vehicular traffic 1.22 Correct orrepair slope of ramp to tables in phase 1 to max 8.33% running and 2.08% cross 1.2 3 Crests level landin s at top and bottom of ramp to tables 1 2 4 R air, bawl, or romp CIL along AR in phaaa 4 1 2 5 Correct orRll muh!ple gaps along AR in phase 1 and maintenance 1 2 6 Correct w re air sidewalk cross slope slop AR to max 2.08% in phase 1 a 1.2 7 Correct or repair sidewalk running slope along AR to max 5% In phase 1 S:\PR\ADA compliance\AuditProcess\Transitfon Plan\TRANSITION PLAN Facilitie4G)FNOA 17FM City of Boulder Parks and Recreation - Facilities Transition Plan ATTACHMENT B DRAFTAug 14, 2012 Facility ID Cite Recommendations Scope of Work 128 provide cane delectable warning at base of electrical box and concession courtier ab the AR in phase 1 Upon determination of accessible stall location in mamlenance lot; aeeure that 129 the route to entry is free or CIL, gaps and has correct slopes of max 5% running and 2.08% cmjs Phase 1 Dther stairs 1 11 1 Install delectable warning strip on top tread or each stairway 1 112 Install compliant handrails on both sides of stairway, mounted 34' to 38' affwith I and bottom cEenNons Doors Pit 11 1 1 Relocate etdrage, lurn[fur., and other obstacles to create adequate 60' mane::verin s a.e around doors 1112 Correct orrepairslopeatdoorwaylandingtomax2.08%inanydirection[or evol CFS 1 11.3 Remove andrehang scorers Keeper door to open from the opposite side to ciealy rer mr-d 1 s' of moneuvenn denwnce en the ull side _ 1,11.4 Replace doors wah doers havino 80' of overhead clearance 1.11,5 Replace hardware with lever hardware where indicated 1.11 6 inspect adjust and maintain 6 5lbf to open exterior doors 1 11 7 lnspect adjust, and maintain closing speed on door closers so that doors do not clssa to 3' faster Than 3 seconds when Bladed a1 70 degrees Rooms 1.11.1 Leave as is, press box, score booth exempt space per 206 2.7 Restrocros i 11 1 Mourn signage for restroom on the wall, latch side of the door, 48' to the base of itw lowest character and 60' aff to the base of the hi hest character 1112 Lowarmirrors so reflective surface is max 40'aff 1 11.3 Replace pedestal sinks with ones Providinu knee and toe clearance 1 114 Lower urinal so that rim height is max 17' art 1 11 5 Lower hooks in multi-user restrogms accessible stalls to max 46'aff 1 11 6 Remount toilets to 16' to 18' from the side wall to centerline 1.11.7 Widen accessible stalls to required 60" width 1 11,8 Adjust stall doors to be self dosing 1119 Remount torfetpsperdispensersin both to max Tto Tfrom front ofhliletand 15' to 48' aft 1 11.10 Raise stall support in women's to min. 80" for overhead clearance 1.11. f 1 Relocate orreries hand dryers in reslrooms to not interfere wflh general circulation path rolnrsiom cant be roster 8wn 4' 1.11 12 Correct orrepair slope of Moor to max 5% running and 2 Oa% cross Concessions 1 11.1 Lowertha halght of a 36' wide segment of service counter to max 36' aFf 1.112 Correcf orropair slope in CFS at counter to max 2.08% in any direcbon 1 11 3 Far all other deficits, leave as is, employee work area pursuant to 2010 Standards 106.5 Defined Terms, ortil an employee with a disabilityworks here Phase 2 Park filter 1,10.1 Correct or re alr slope in CFS adjacent to field 7 bleachers 110.2 Replace one picnic felile wlm one with Knee and toe clearance, T9' deep at 27' high and 24' deep at 9' hi h with a WAR around table Other Doors Relocate storage, furniture, an of or oba fac as ID create adsquale D' 1 11.1 maneuvering space around doors 1112 Re lavehardware with lever hardware where indicated 1 11 3 Ronrounr hardware at concession to be 34' to 48" aff1 11 4 Ina act, 8dluat. and maintain &,5161 In open extenpr Inspect adjust, an m nfaln dosmg spa on door closers so that doors do 1 11.5 not close to 3' faster than 3 seconds when started at 70 _ Rooms 1 11 1 Room/closet to small for access. leave as Is. electri cal 1.11.2 For all other deficits, leave as is, employee work area pursuant to 2010 Standards 106 5 Defined Terms, until an employee with a disability works here Concesslon 1 11 1 Replace one pfcMc table with one with knee and toe clearance, 19' deep at 27' high and 2d' des at 9° high . with a 36° AR around table _ 1.112 For all other deficits, leave ae fa, employee work area pursuant to 2010 Standards 106.5 Defined Terms, until an employee with a disability works here Maintenance Exterior Enlrv 8lanoge 13,1 punt compliant signage at inaccessible entrances oaeclmg patrons in v:hoe!c_hcirs :case'" •anc: _ 132 Mount compliant al ra o at entrance designating ft as accessible Exterior Entry Doors 1 41 Correct OF repair elope at doorway landing In max 2% in any direction for level C1 1 4 2 Replace doors with doors having 80' overhead efearance 143 ftapalr, baval, or romp CIL at front door entry to be max 25" 1.44 Fill and maintain gaps at doorways to max 5' 1 4 5 Inspect adluat and maintain 8.5lbf to open exterior doors 114 6 Inspect adjust and maintain dosing speed on door closers so that doors do i rp~ clos to 9° faster than g --ands her. st ded at 70 interior Ancesstbla Route and Doors (lincludsis common areas and etetrs 161 Relocate storage, furniture, and other obstacles to create adequate 60' monrruverin a acs around doors 162 Correct or repair slope at bay doorway landing to max 2% In any direction for rev I CPS 163 Replace doors with doors having 80- overhead clearance _ 164 lnspact, adjust, and maintain 5 Ibf to open interior doors 5:\PR\ADAcompliance\Audit Process\Transition Plan\TRANSITION PLAN FacifitiesAGENDA iTFN #V-(,--,F3_ PAGE-z' City of Boulder Parks and Recreation - Facilities Transition Plan ATTACHMENT B DRAFT Aug 14, 2012 Facility ID Cite Recommendations Scope of Work Emplovian oRlces and epaoes _ 191 Employee only area permit approach, entry, and exit, refocafe obstacles (such as tables and chairs) to creole AR and [timing space through welding room 1.92 Leave as In. lack or luming space in millity: room loo small for correcWn 193 far all other deficits leave ae if, emproyee work area pursuant to 2010 Slandar& 106 5 Defined Terms, until an employee with a disabi ity works here Reltrooms Single User 1.11 1 Remove or relocate shower enclosure to provide required 60" clearance around the lo,let _ 1.112 See 1-14 below for alarms Looker Rooms Drwlgnate 5% or no leas than l locker as accessible, mounting signage having 1 131 the symbol of acres sibildy and hooks and operating mechanisms max 48' aff as a 1 132 Enlarge ah owe( stab, I(feasiole, to compliant (!"me's'ons for a transfer shower of 3S' deo b 36' wide with a 36' o Drain 1.13.3 Reconfigure to install controls on the opposite wall from current location to "-'id. -'u- d CFS forlransfer 48" back from control wall 1.13 4 Remount shower grab bars to 33'to 36" 1 13.5 Replete shower head with a shower head on a 59' hose and usable as hand hcid- and nit uslabic la a rench range of mac tiK aff Aural and Vlsuat Alalme 1 14.1 Upon renovation fnatalf audible and visual alarms in all rooms and spaces Dheatfanal and Pernnnsttt Spans Slgns 1 5.l Create fetnlo a e Ioraigna that addresses height of sign, size of characters, location of &aille and other requirements 1 15 2 /mpfem7=. sego revfeeon program throughout the building, discriminating bolwe ionalsi ns and signs for rmanents pace 5 Mount compliant signage at all permanent roomslspaces having Braille and the 1 153 international symbol of accessibility, mounted at 60" to the middle ofthe sign and latch the i of the door ft 5;\Pft\ADA mmpliance\AUdlt Process\Transition Plan\TRANSR16N PLAN Pacifities :f k- ATTACFAVIENT C City of Boulder Transition Plan Project DRAFT June 25, 2012 Expected Completion Cite project Scope of Work Task Date Admrnatratlve _ Present Transdon Plan to CAO. Risk Manager, Implement Transition Plan Outreach PAM and other city departments Host a meeting to review process and plan 13-Aug Present Transition Plan to the Center for People with Disabilities. Host a meeting to review process and plan 20 Sep Present Transition Plan to constituents of the EXPAND Program Most a meeting to review process and plan 29-Ss Most an open house for the entire Present Tiariillon Plan camrouinity community 17-Se Provide Trmniaon Plan on departments webslle Post, (3) Transition Plans an website tar wilh comment available for public comment public comment 12-Sep Present Transition Plan to the Colorado Parks and Develop presenadon regarding model Recreation Proreseionals at state conference process 6.0cl Present Transition Plan process and feedback received to the departments Piesent Transition Plan to governing board. PRAS 10/222012 Create committee and define roles and Estabish a Dept ADA Committee responsibilities. Clarify, a put in wring dept. e pftiosophy as to what our guiding principles are for Discuss Accessrhllty guidelines and create a accessibility. Meet exceeds or goes department-wide philosophy beyond- partment o cMf cY or ervlce Animals Create. appwea ran sla partmen y or Moo" e4 Gas to e, approve and trail staff artrMnl u s Iris Elfective Communication uieenes nvlew, aand a eve Develop sitrawab Geale~dln, tlDCwnar~ arI SI Develop External waDVte or consumers Create ales, clocunwro an post ev , approve a tram s Tek one communications system alochuleAer language Review onuecwal tan ua e Review and approve u c cos c NO &W and approve go a nee om ante evance tote ores aw as approve Special Evemf Guidelines Revlon and approve arY antl as I u dolimes Memortail Program Guidelines Review Seasonal and Permanent Ponwet Guidelines Rswew comer a Use u v noll Review Park Shelter Rental Guldelines Review Snow Removal Guidelines Review vimtdlade Proof Containers Review Outdoor Park M1 • einK eview Berea an Or"naam; Inckmon Procedues Review and update Bathrooms and Personal Care Procedures Rewrw I Pool and ws ht Room Assistance Procedures Review Gro mvs Program Review Staff Trialning De t da tiainin Devalo and Ira m ; i[awn faro elk t8 Develop e implement training Kreabob Programmers Dwelop, am meat caning Reveallon Coordinators Devefo coil a emenl Customer Service, Staff Develop and 1 mint Man emant Staff Develop and Implement s 1PP.V~G/~ca~r peancc'Jiudl liucx~slTianvhcn r^Ienl7RPNSITION FI_AFJ Frvf tci 1{C.~~~~~~~ r ) F~~r~ V^` ~I~t7~ CITY OF BOULDER PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM MEETING DATE: October 22, 2012 AGENDA TITLE: Presentation by the Pottery Lab Working Group of the Recommendations for the Future of the Pottery Lab Program PRESENTERS: Kirk W. Kincannon, CPRP, Director of Parks and Recreation Alice Guthrie, Recreation Superintendent Teri Olander, Recreation Administrator Tim Downing, Pottery Lab Working Group Member BACKGROUND Over the past 50 years, Boulder Parks and Recreation Department's Pottery Lab program has been a community program that receives a large operating subsidy. In an effort to grow the participation of the pottery program to a broader segment within our community and to address cost-recovery issues, the department contracted with Museum Management Consultants, Inc (MMC) to complete the Pottery Program Management Assessment (management assessment), finalized in November 2011. On February 23, 2012, participants of the Parks and Recreation Department's community roundtable reviewed recommendations from the management assessment and established a Pottery Lab Working Group (working group), comprised of 12 members (community, staff and two Parks and Recreation Advisory Board members), to make recommendations to the Parks and Recreation Department regarding ideas to work towards the sustainability of the Pottery Lab program. Eleven working group meetings have been held to-date on March 15, April 20, May 8, May 29, June 13, June 26, July 16, July 26, August 22, September 14 and September 24, 2012. The working group explored issues and options related to: 1) keeping the Pottery Lab as a city program; and 2) moving the Pottery Lab program outside of the city organization to a nonprofit organization, public/private partnership, or other entity. Subcommittees of the working group were formed to research topics related to programming issues, big picture issues facing the Pottery Lab program, finance and space variables, and to analyze recommendations identified in the management assessment. AGENDA ITEM # VI-C PAGE I ANALYSIS Three options that the working group explored are described in the Recommendations for the Future of the Pottery Lab Program (Attachment A) and include: • City Option-Current City of Boulder Parks and Recreation Department would continue to operate the Pottery Lab program along current lines, which is not expected to generate new costs or additional revenues. City subsidy would continue to be required. • City Option-Future City of Boulder Parks and Recreation Department would operate the Pottery Lab program with short-term changes to be implemented immediately and medium and long-term changes that could be implemented within five years and would require additional funding. City subsidy would continue to be required until fundraising efforts proved to be successful. • Public-Private Partnership Option A private entity would take over operation and management of the Pottery Lab program, but would partner with the City of Boulder Parks and Recreation Department and assumes that a full transition away from the city would be seamless to the users and take up to five years. Additional information for each option can be found in the Explanation of Matrix of Options for Management and Operations of the Pottery Lab (Attachment B), Matrix of Options for Management and Operations of the Pottery Lab (Attachment C), Addendums to the Matrix (Attachment D) and the Draft Transition Plan (Attachment E). RECOMMENDATION Staff recommends that the Parks and Recreation Advisory Board receive the Pottery Lab Working Group's report of the Recommendations for the Future of the Pottery Lab Program and schedule the item as needed, for a discussion item at the December 17, 2012 PRAB meeting. NEXT STEPS Schedule the Recommendations for the Future of the Pottery Lab Program as a discussion item with Parks and Recreation Advisory Board on December 17, 2012.' Updates will be provided on the Pottery page of the Parks and Recreation Department's website http://www.bouldernotteLy.co ATTACHMENTS Attachment A: Recommendations for the Future of the Pottery Lab Program Attachment B: Explanation of Matrix of Options for Management and Operations of the Pottery Lab Attachment C: Matrix of Options for Management and Operations of the Pottery Lab Attachment D: Addendums to the Matrix of Options Attachment E: Draft Proposed Transition Plan AGENDA ITEM # VI-C PAGE 2 Attachment A Pottery Lab Working Group Recommendations for the Future of the Pottery Lab Program DRAFT DOCUMENT Background The purpose of the Pottery Lab Working Group (Working Group) is to make consensus recommendations to the City of Boulder Parks and Recreation Department regarding ways to ensure the sustainability of the Pottery Lab. This discussion involved exploring issues and options related to: 1) keeping the Pottery Lab as a City program (inside or outside the Parks and Recreation Department); and 2) moving the Pottery Lab outside the City to a nonprofit organization, public/private partnership, or other entity. The discussion included: • Proarammin Issues: ssues: mission and vision; management structure and role of the City; instruction; labor and staffing (including volunteers); marketing; ability to serve the community (including EXPAND, seniors, and children); professional development for staff, and outreach • Big Picture Issues Facing the Pottery Lab: implementation timeline; sustainability (time needed to achieve it and what it means); credibility of the pottery lab; and credibility of the proposed outcomes of this process • Big Picture Issues Related to the City: relationship to the broader City goals; connection to the broader arts and business communities; and broader City government support of the arts • Finances: revenue; expenses (operating); capital; accounting structure; affordability and price point; and economic benefit to the community • Space: current building (needs, constraints, impacts on programs and revenues); types needed (open lab, storage, class, exhibit, kiln, and workspace); and parking The Working Group's work together is founded upon the following guiding principles: a. Exploration: asking questions, examining information, and seeking new information b. Openness: willingly sharing ideas and information c. Open-mindedness: being open to ideas and information provided by others d. Transparency: engaging in open, public dialogue e. Shared education: learning together about the issues and interests at hand f. Civil discourse: treating everyone in the group with dignity and respect g. Productive dialogue: working to increase understanding and advance the discussion The Working Group is comprised of o Two members of the Parks and Recreation Advisory Board (PRAB) o Three members of Parks and Recreation staff, including the Pottery Program Coordinator o Six members of the pottery community o One outside person with experience and knowledge of the Boulder arts community Each Working Group member represents him- or herself but commits to consulting with friends, colleagues, and others in the pottery community during the course of the dialogue. Members of the Parks and Recreation Advisory Board (PRAB) in particular represent only themselves and do not represent PRAB as a whole. AGENDA s i'Ern i VI -G. Attachment A Pottery Lab Working Group Recommendations for the Future of the Pottery Lab Program DRAFT DOCUMENT Considerations in the Working Group's Deliberations During the discussions on the above topics, the Working Group identified several issues as critical considerations in their discussions that remain important no matter where the Pottery Lab is ultimately housed and who manages it; • The Pottery Lab is a valued community asset that enhances the lives of many residents of Boulder. • Pottery is the only program in Parks and Recreation that produces a product. This very unique aspect of the program also creates work-in-process management tasks, drives storage requirements, and generates additional needs related to work-flow management and efficient use of space. • Long-term sustainability of the Pottery Lab is crucial; short-term solutions that leave larger questions unanswered or longer-term concerns unaddressed are not an acceptable outcome of this process. • The Pottery Lab's current program offerings for EXPAND meet a broader City value and need and are therefore important even if they do not generate revenue. • Improved marketing that targets specific audiences and increases awareness of one-time opportunities as well as ongoing programs will help grow the user group for the Pottery Lab and extend its value into the community. • Greater integration with the broader arts community in Boulder and the region is necessary and will help ensure the long-term viability of the Pottery Lab. • Additionally, the mission of the Pottery Lab will be revisited as part of the Departments broader revision of the Master Plan. Pottery staff will be involved in this and other efforts that address long-term programming. • The intention of the ideas summarized below and outlined in greater detail in the Matrix of Options for Management and Operations of the Pottery Lab is to move toward greater cost recovery, but some strategies included in the Future City and PPP Options will require additional funding. Summary of Options Explored by the Workine Group The descriptions of information below are intended to provide a summary of the three options that the Pottery Lab Working Group explored. These summaries are not comprehensive accounts of the detailed and nuanced work undertaken by the group. Please see the Working Group's Matrix of Options for Management and Operations of the Pottery Lab for a more detailed picture of each option. 1. City Option - Current This option is ongoing operations and management along current lines. It is not expected to generate new costs or additional revenues. A City subsidy would continue to be required. 2. City Option - Future This option is a visionary approach to Pottery Lab operations and management while retaining the Pottery Lab within the City of Boulder Parks and Recreation Department. Short-term AGFN[) .1TI-CVt # V , PAGE--t Attachment A Pottery Lab Working Group Recommendations for the Future of the Pottery Lab Program DRAFT DOCUMENT changes are those that could be implemented immediately and that would not require additional funding. Medium- and long-term changes are those that could be implemented within 5 years (some much sooner) and would require additional funding. Some major potential short-term changes from the current Pottery Lab operations and management include increasing overt City support for the Pottery Lab, better integration of the Pottery Lab with the broader Boulder arts community, and potential reconfiguration of classes and pricing to maximize participation and revenues. Major proposed medium-term and long-term changes (depending on planning requirements and available funding) address staffing, program offerings, and Pottery Lab infrastructure. Staffing would be increased to at least previous levels (3 FTE) with new staff added when/if program needs require doing so. Additional staffing needs include teaching (perhaps at a satellite location), volunteer coordination, workshop management, fundraising, increased marketing, and outreach to new potential user groups and volunteer pools. The program offerings would be expanded to provide more and different classes (in ceramics and other arts) for current and new user groups, perhaps in other classroom space dedicated to Pottery Lab use. Professional development opportunities will help staff learn new skills and leverage them for new class offerings. In the vision for a better Pottery Lab future, a new outdoor storage area would be added (but not attached) to the Pottery Lab, as well as a covered storage area on the south side of the building and a new cooperative approach to parking with the City to allow for more flexibility for Pottery Lab students and staff. Inside the Pottery Lab, the vision includes a new elevator for moving heavy material and users with special needs as well as potential changes to the location of storage and classes to maximize work-flow efficiency. Additionally, at the Pottery Lab and possibly elsewhere (i.e., recreation centers) there would be dedicated exhibit space to allow for ongoing sale of pottery throughout the year. Revenues in this approach would be expected to increase incrementally through changes to pricing, increased class offerings, and more workshops and other specialized programs during down-times in the regular class schedule. Additional funds are expected to be raised through increased number and location of pottery sales, grant writing and other fundraising predominantly by non-City staff (unless new funds are found to pay for a development specialist), and donations and bequests. Costs would also increase through staffing increases, operating costs increases associated with increased course offerings, and investments. This approach includes ongoing analysis of the effects of the implemented changes and adaptive management to respond over time. It is expected to require an ongoing but much-reduced subsidy from the City of Boulder. 3. Public-Private Partnership (PPP) Option This option assumes that a private entity would take over operation and management of the Pottery Lab, but would do so in partnership with the City of Boulder Parks and Recreation Department. It also assumes that a full transition from the City would take up to 5 years and that j Attachment A Pottery Lab Working Group Recommendations for the Future of the Pottery Lab Program DRAFT DOCUMENT substantial planning would occur and care would be taken to ensure that the transition would be seamless to the user. The PPP option envisions many of the same changes to the current functioning of the Pottery Lab, including increased staff levels to meet the needs described under the Future City Option (above). Staffing is expected to be somewhat more cost-efficient (due to greater flexibility in salary and benefits packages) and somewhat more time-efficient (due to a more flexible private hiring process), but the PPP would be expected to provide market-comparable salaries and benefits. In addition to the staffing needs previously described, this option would require accounting, marketing, and legal services that are currently provided by the City; it is expected that these services could be outsource with a reasonable degree of cost efficiency. The PPP option is expected to continue to rely on and benefit substantially from the work of volunteers as well. The mission of a PPP-run Pottery Lab would be similar to the mission of the City pottery program, but it would be more focused on art, be more flexible, and include a commitment to providing opportunities for the community in general and unique resources for artists. The Pottery Lab would be governed by a Board of Directors, which would include a seat for a representative from the City and/or seats for representatives from City Council or the Parks and Recreation Advisory Board. The Executive Director of a PPP managing the Pottery Lab would work with the Board of Directors to make staffing and programming decisions. The market would drive what courses would be offered, but the overall goal would be to expand services and provide opportunities for all skill levels. Marketing options are expected to be more flexible and responsive in this vision, with greater options for collaborative marketing with other nonprofits. The PPP option assumes that the City would continue to own the building in which the Pottery Lab currently resides and that a lease arrangement would allow the PPP entity to lease the building at a very low cost (similar to lease arrangements that currently exist for the Boulder Museum of Contemporary Art and the Dairy Center for the Arts). Over time, the PPP entity might explore either expanding or changing its facility space if programming expansion in interim indicated that doing so would increase course offerings, generate more revenue than costs, and contribute to the overall sustainability of the pottery program. This approach assumes that a savvy entity takes over the Pottery Lab and develops a robust business plan. It is expected that this approach will have new costs that are not currently a part of the Pottery Lab budget, but it will also have new opportunities to generate revenue (different classes, more marketing, new fee structure) and more flexibility in fundraising to bring greater balance to the ledger. It may require a one-time capital contribution from the City to ensure the program starts out on a solid foundation. The City subsidy would be expected to decrease substantially after the transition period ended. It also assumes ongoing analysis of the effects of the implemented changes and adaptive management to respond over time. If the PPP approach is selected, additional discussion with City staff would be required to better understand the options for issuing a request for proposals and selecting a contractor. The Pottery AGENDA f T EN1 PAGE Attachment A Pottery Lab Working Group Recommendations for the Future of the Pottery Lab Program DRAFT DOCUMENT Lab Working Group would like to have a role in outlining the scope of work for the PPP entity to ensure that these ideas are carried forward into that process. Recommendations for the Future of the Pottery Lab Members of the Pottery Lab Working Group have spent countless hours in careful discussion and deliberation regarding the future of the Pottery Lab. They have met as a full group for at least two hours twice a month for five months, Additionally, several task groups were established to work on specific issues between meetings, committing substantial additional hours to this effort in the evenings and on weekends. The Working Group is confident that their consideration of the options for the future of the Pottery Lab has been as comprehensive as possible with the available information and resources. During their deliberations, the members of the Pottery Lab Working Group sought to achieve consensus on a final recommendation regarding the future of the Pottery Lab. The Working Group members are unanimous in their commitment to achieving long-term sustainability for the Pottery Lab, but there remain differences among the members about how that sustainability can best be achieved. However, all members of the Working Group have expressed a willingness to accept the recommendation of the majority and the group remains cohesive and collaborative. The majority of Pottery Lab Working Group members (eight of twelve) recommend that the City of Boulder explore the public-private partnership option. Reasons for this recommendation include: • The PPP will have more flexibility in hiring, programming, and fundraising. • Ongoing City management of the Pottery Lab seems unlikely to result in long-term sustainability of the Pottery Lab and may require further dialogue about how to address costs and cost recovery in the future. However, several concerns go along with this recommendation, including that there may not be an interested or qualified entity that can manage the Pottery Lab and that the transition from City to PPP management would need to be carefully planned and implemented. For this reason, the Pottery Lab Working Group makes the following recommendations: 1. The City of Boulder should issue a Request for Information (RFI) to determine whether there are interested and qualified entities who would be interested in managing the Pottery Lab. 2. The City of Boulder should have a clear transition plan that outlines when and how the transition from City to PPP management would likely occur. To facilitate this, the Working Group has worked with staff to draft elements that should be included in a transition plan. This is attached. 3. The City of Boulder should proceed with the RFI with the expectation that a qualified entity exists and will ultimately take over management of the Pottery Lab. However, if the RFI process indicates that there are no interested and/or qualified entities who could PAGE Attachment A Pottery Lab Working Group Recommendations for the Future of the Pottery Lab Program DRAFT DOCUMENT take over management of the Pottery Lab, the Working Group recommends that management of the Pottery Lab revert back to the City. Should this occur, the Working Group strongly recommends that the City review the ideas outlined in the Matrix of Options and implement as many of them as possible as soon as possible. As is indicated above, not all members of the Working Group fully support this recommendation. Two of the twelve members remain "on the fence," unable to indicate a preference for a particular option. These individuals have identified strengths and weaknesses of both approaches to future management and operation of the Pottery Lab. Additionally, two other members of the Working Group have expressed a preference for keeping the Pottery Lab within the City of Boulder. Those who preferred this option stated a concern that the PPP approach is heavily dependent on fundraising that they feel is unlikely to yield substantial additional revenue. Therefore, the PPP option may not result in the long-term sustainability the Working Group desires. AGENDA ITEM U~" C , PAGE ATTACHMENT B Explanation of the Matrix of Options for Management and Operations of the Pottery Lab and Addendums The PLWG designed a matrix to look at different options available. After discussion and fine-tuning, the matrix was developed with three columns, or scenarios. There are two columns under City Option (A), to show the pottery program under the direction of the City/Parks and Recreation - current and future. The third column, PPP (B) Public-Private-Non-profit Partnership considers the pottery program management and operations as a Public-Private-Non-profit Partnership option. In addition to the matrix, Addendums follow in the same order as the matrix. Addendums were added where it was felt that more information would be valuable (i.e. specific marketing ideas, staffing details, etc.). City Option (A) Column 1 describes the Pottery Program as it currently functions. The group reviewed all the conditions, policies, variables and constraints affecting the current program. City Option (A) Column 2 reviews the same variables and constraints with an eye to the future, offering ideas/recommendations to increase cost-recovery percentages, improve programs, more adequately serve the community, and effectively use the facility. PPP (B) Column 3 reviews the same variables and constraints that would exist if the program is managed by a Public-Private, Non-Profit entity. The City of Boulder is the public component in this option. The PPP is selected either as a Sole Source or through an RFI/RFP process. ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) Big Picture (City) Relationship to Many of the pottery program's • Many of the Pottery Lab's values • All bullets from Column 2 Broader City Goals values align with the values align with the values outlined in the outlined in the Boulder Valley Boulder Valley Comprehensive Plan Comprehensive Plan (i.e., (i.e., economics, physical health, economics, physical health, wellbeing). wellbeing). • The new pottery program will • The current pottery program is successfully serve the City's targeted somewhat meeting the needs of groups: seniors, teens, youth, adults, a portion of the City's target people with disabilities. groups: seniors, teens, youth, . Public transportation could be used adults, and people with by moving (some) programs to a disabilities. facility more easily accessed by • Although a City goal is to utilize public transportation or by bringing public transportation, such public transportation closer to the transportation is not available Pottery Lab. for pottery students due to location. Broader City • Currently, the City provides a • The City continues to subsidize. • All bullets from Column 2, PLUS Government Support subsidy for the pottery program. . There is no confusion, the pottery of Arts • In recent years, the funding has program is a thriving arts program, • The City's assurance of a long-term, been cut annually, creating the and the City formally recognizes it as continuous support is essential for perception that the City does a form of recreation within the Parks sustainability to be achieved. not want to support pottery as a and Recreation Department. form of recreation. • The City's assurance of long-term, continuous support is essential. V1 G W) ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) Connection to Broader • Currently limited A priority is to have an ongoing • All bullets from Column 2 Art Community connection between the pottery (Collaboration) program and local artists and art organizations. ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) Big Picture (Pottery Lab) Credibility of the • The City is to be recognized for • The City is to be recognized for the • All bullets from Column 2 Pottery Lab the 50+ years of supporting the 50+ years of supporting the pottery pottery program. program. • Credibility is high among • Credibility is high among participants in City of Boulder's participants in City of Boulder's Pottery program Pottery program. • Generally, Boulder's citizens are • Increase community awareness of unaware of the Pottery all pottery programs through program. marketing. • The process that the PLWG is currently undergoing is See Credibility Addendum increasing credibility with City officials. Sustainability . The pottery program must be it is not likely that the pottery • Determine the amount of City subsidy able to demonstrate cost program will be able to attain a cost that would enable Sustainability recovery of 90 to 100%, the recovery of 90 to 100%. • 6-month/12-month evaluation criteria used for long-term • There is a need to create unique, • Ongoing annual evaluations Sustainability in the Recreation sustainable criteria for the City arts Program and Facilities Plan. programs. Timeline • Funding for 2013 has already • Funding for 2013 has already been • A 3- to 5-year transition must be support Implementation been allocated to the Pottery allocated to the Pottery program. by the City with a seamless transition. program. Planning for 2014 will be based on • All logistical issues (financial, facility, etc.) • While a set amount of funding the outcome of this dialogue. While need to be determined so that a smooth, for 2013 has been established, a set amount of funding for 2013 transparent, transition occurs, with there is some flexibility has been established, allocation commitment from the City for long-term regarding how the Pottery Lab flexibility needs to be created so Sustainability. spends this money. that implementation of changes can Learn about the BMOCA, Dairy, and happen as planned. ✓1`~- y" '-ty4 12- ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) • If additional funds are raised by • To provide for opportunistic Boulder History Museum contracts with the pottery sale, they can be planning, additional funds raised for the City to better serve the pottery used the same year. the Pottery program can be used to program transition to a PPP support the program in the same • Decide how to work toward a PPP to best year. serve the City and the pottery • All accepted recommendations will community. A new, different approach is require an implementation timeline needed for the PPP process. of at least 1 to 3 years. • Formation of a 501c3 would need to • An ongoing analysis of the effects of happen. the recommendations will be • Could be sole-sourced or RFP required. • Pottery community and the City would need to commit to back up a PPP and timing would need to be identified and vetted. • Align with City's budget cycle Proposed Outcomes TBD TBD TBD of Each Option I i AGEN A. ITP_w,P,# Vf PAGE l ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) Programming Labor and Staffing The Pottery program requires an All bullets from Column 1, PLUS • All bullets from Column 2, PLUS (and Volunteers) experienced, ceramics trained staff. Return to previous staff level (prior to . Hire development staff/executive Current Staffing: June 2011), which would be: director for administrative duties and • 2.0 FTEs • 3 FTEs fundraising • seasonal • seasonal staff (as current) • Volunteers can be managed by • volunteers • volunteers (as current) development person, allowing more Staff manages 4 task areas: time for other staff to increase • 1- Employ adequate additional staff for programming. Instruction/Teachin new programs: • Outsource accounting, marketing, legal g • Teaching at/staffing of a satellite services, etc. (similar to Boulder History 2-Administrative location Museum) Functions • Volunteer coordinator, part- • Pay employees market comparable • 3-Work-In-Process time salaries Management • Workshop management • Timing of hiring would be less • 4-Facility • Fundraising, grant writing cumbersome (as with City) Management and • Increased marketing Maintenance • Outreach to home school and Volunteer Hours: other potential participants • 1500 hours/year of • Utilize graduate volunteer hours: students/internships • City officially designated positions Review City rules that affect and • Pottery sales constrain the hiring/firing/timing of • Community Service hires 40 hours/week of enrolled student volunteerism: peer- - -~,,f VI-G; 14 ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) to-peer instruction, cleaning, organizing See Labor and Staffing Addendum for details Mission/Vision • The Pottery program mission is All bullets from Column 1, PLUS • Same as Column 1, except: (Education, Arts) to teach the art and science of -delete "beautiful parks" from Boulder ceramics to the community. Wording in P & R mission needs to Parks and • Boulder Parks & Recreation include the arts. Recreation Department Mission Department Mission: Provide -replace introductory classes with all safe, clean, and beautiful parks Take a "DO and VIEW art' approach as levels in the Recreation Program & and facilities and high-quality stated in the 2005 Boulder Cultural Facilities Plan leisure activities for the Master Plan objectives. Boulder consists . Variety of educational models community. These services of people who want to appreciate art (workshops, artists in residence) shall enhance residents' health AND those who want to create it. Broader, more flexible and art-focused and well-being and promote Ensure that the mission statement mission economic vitality for long-term includes both groups. Professional development community sustainability. We * Teaching for community and provide will accomplish this through gallery space creative leadership, * Opportunities for community (artists, environmentally sustainable teachers) practices, and the responsible • Resource for artists (clay, tools, aprons, use of available resources. etc.) • Recreation Program & Facilities * Sustainability Plan Guiding Principles: Champion Diversity; Contribute to personal health and wellness; etc. Continued on Mission/Vision Addendum AGENDA ITEM! # V 1'r "---PAGE ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) Management City of Boulder owns and • City of Boulder owns and maintains City of Boulder owns and maintains Structure, Role of City maintains the Pottery Lab the Pottery Lab building. Pottery Lab building. building and manages the • Change the model of management, • City of Boulder leases building to PPP and pottery program within City so that the while still under City transfers right to use existing equipment. guidelines, using the P&R management, the program is run as . Board of Directors is established to model. an arts program. provide oversight in budget and • Pottery Coordinator selects • Pottery Coordinator selects staff, programming. Depending on financial staff, and P&R approves. and P&R approves. support, City might have 1-2 seats, which • Utilizes City accounting • Pottery program utilizes City possibly will include representatives from structure accounting structure, but PRAB and Council. accounting groups together the • Board of Directors could operate like arts, special interests, and pottery BMoCA where the Executive Director so expenses/revenue of all creates comes before the Arts Commission 4 the cost recovery percentage. times/year. • Involve pottery staff in tong-range • Financial support from City of Boulder to program planning to expand be determined. programming. • Pottery Lab should be acknowledged, • Utilize City administrative staff with embraced and identified with the City. a focus on collaborations, grant . PPP would be responsible for staffing writing, development, marketing, decisions. etc. • Management of Pottery Lab closer to programs and education; management would not have to mirror other Parks and Recreation programs. • Financial contributors will have involvement in how money is spent. • Expand services (master classes-cannot rely on beginning students to carry financial burden) • Market-driven - nn I f `~G i-?I'GE ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) • Management could be more integrated with students (not as much time in meetings, etc.) • Management autonomy • Utilize administrative staff • Management structure is different from City, burden is on PPP employees (City includes insurance, PERA, other benefits). • Seamless transition to public • Space for artist in residence program • Profit-paid staff/non-profit-volunteers Marketing • Use of Parks & Rec Guide for All bullets from Column 1, PLUS • All bullets from Column Z, PLUS class registration • Email blasts and newspaper ads Develop a longer range, 3- to 5-year • More flexibility with marketing for pottery sales marketing plan to include: . Cross market-outsource some • Participation in Parks & Rec • Partnering with arts associations marketing, use Recreation Guide, Arts special events, such Green • Partnering with Boulder's Commission, Potters Guild, and other Streets, Camp Days business community arts related entities • Increasing awareness of the • Market where arts people look for arts Constraints: pottery program offerings in the programs • All advertising has to community, including outreach . Collaborative marketing efforts with go through the Parks & Rec programs other non-profits that are not arts- marketing Organizing events to benefit the related (non-profits are willing to work department. broader community and the with other non-profits) • Marketing for new classes, specialized classes, and pottery program • Take registration through PPP, but have a outreach is limited by capacity link from City website, especially during of current facility. See Marketing Addendum for details transition . AGENDA I-' Bq ~ ~G : RAGE~ ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) Serving the All bullets from Column 1, PLUS • All bullets from Column 2, PLUS Community/Outreach • Current pottery programs serve (EXPAND, Seniors, EXPAND, seniors, and children • Expand and improve program • Serve ceramic students of all ability Children) through schools (Watershed; offerings to the community, such levels Uni-Hill Elementary), private as: clubs, home schooling, birthday . Partnerships with parties, camps, scout groups. educational facilities such as • Parks & Rec mission is to serve BVSD, CU, Front Range beginning and entry-level Community College for students. workshops and classes • Electric kiln firing classes • Short intensive programs (i.e., over a weekend or "date nights") • Design programming for diverse social and economic populations • Establish Senior Center programs Program Instruction Focus is: All bullets from Column 1, PLUS • All bullets from Column 2 • Entry-level students • EXPAND and youth To increase our cost-recovery rate, (age-appropriate) these options should be analyzed: classes • Offer a greater variety of classes • Participate in reduced-rate • Offer additional ceramic related programs classes • Provide scholarships • Utilize additional locations offering classes with dedicated space and See Program Instruction Addendum electric kilns (If at a rec center, for details there would be options for family members to do other activities.) • Increase instructional funding to ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) allow staff to model work and informally instruct students beyond the 15 minutes of prep time See Program Instruction Addendum for details Options for Expanding Parks and Rec has offered drawing Allow expenses/revenue from all • All bullets from Column 2 Focus Beyond classes at the lab through the Art the pottery/arts/special interests to Ceramics Department, but income from these be linked together for cost-recovery does not flow to pottery program; calculation, thus combining the two departments ( arts and special programs (pottery, Lego camp, interests) are both managed by drama, other camps, et al) current pottery program manager . Establish a vigorous ceramic enrichment curriculum, such as classes in pottery design, drawing for ceramic artists, ceramic art history • Jewelry classes, bead making Constraint: Currently the space is limited, but with additional dedicated space and staff, a broader scope of arts classes would be possible. PAGE ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) Professional • City provides employee training, • All bullets from column 1, PLUS • All bullets from Column 2 Development for Staff such as first aid, conflict mediation, etc. . Offer ceramic-specific art education for staff in the form of: • Attendance to conferences such as NCECCA • In-house training in ceramic arts • Staff tours in other ceramic facilities .:j iuiJA PAGE G1J ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) Space Space & Building • The exterior of the historical Additional space will allow more classes • All bullets from Column 2, EXCEPT (Types of Space: building cannot be changed. to be held, create better work flow, and Building 13, PLUS Teaching, Open Lab, Renovations have been utilize staff time more efficiently; all of Work in Process, Kilns, discussed in the past as ways to these increase revenue. • Utilize current space, show success Storage, Staff/Office, expand the useable space at the • Consider alternative space in 3-5 years Parking,) Pottery lab. (Potential funding Exterior space, current facility: including another building or annex for these changes has not been • Build a non-attached insulated + 5,000 square feet is optimum for identified.) or heated 10' by 28' programming and storage • The current facility's interior storage/work area on the east • loin with other arts programs for a space space is 2469 sq ft not including side of the building; move . Explore renting space that could be for stairwell: electric kilns and clay storage programming or storage. o 1500 sq ft programming here. + Realize that with more space there are space + Cover the 12' x 45' area on the economies of scale o 969 sq ft storage south side of the building for • Plus approximately 100 sq ft more work-in-process/storage. exterior work-in-process Roof could also serve as 2nd storage space. story floor, its use TBD. • Current facility's limited space • Parking: Cooperation with the prohibits offering additional City's Transportation classes of any type, so Department is essential to generating more revenue (to create additional parking at the reach a higher cost recovery current facility. rate) is not an option. • Additional storage space is used Interior space, current facility: at building 13. • An ADA-compliant elevator or • Space for work-in- process and cargo lift for moving heavy working space is greatest material using 10' x 10' of floor limiting factor at the Lab. space Pf, GE ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) • go sq. ft storage shed for • Investigate space utilization with materials. the goal of creating space for • Parking is extremely limited. more classes/programs • Investigate space utilization for efficient work flow (time/motion studies) • Determine if there is a different balance of classes, camps, seminars, workshops to more efficiently use space New, satellite space: • In addition to current facility, or • Replacing the current facility • Provides additional benefit of supplying adequate parking • Will require additional staff and possibly office space for them • For instruction: • Use an existing City-owned facility • Rent additional facility space • Purchase a new, larger facility with adequate parking • Build a new, larger facility with adequate parking .uE cs Err, 4 V(-L PAGE ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (6) Column 3 Constraints (current) (future) (Sole Source or RFP) • For exhibition and sales: • Establish a dedicated space to exhibit and sell pottery, either on site and/or at other City-owned facilities. See Space Addendum for details ANNA ffFhA # V l . PAGE Z ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) Financial Revenue Revenue is generated from: All bullets from column 1, PLUS • All bullets from Column 2, PLUS • Classes • Pottery sales Revenue increases incrementally as . Explore subsidies from the City similar to program offerings increase: BMOCA and the Dairy Center for the Arts • Offer price differential for • Develop business model Constraints: classes • Need one time capital from the City, Lack of space to expand any • Create space to make room for $50-100K for improvements/additions program offerings more instruction/storage so that • Determine ongoing maintenance and/or more classes can be offered operations subsidy from Parks and (addressed in space section, Recreation and/or Arts Commission above) • Operate out of Pottery Lab rent-free • During session breaks, identify • Apply for funding from Scientific Cultural times available for additional Facilities District (SCFD) programming/revenue: 0 offer Open Studio o school programs o workshops o focus series • Structure some classes to fit with CU students' schedules • Allow expenses/revenue from all the pottery/arts/special interests to be linked together for cost-recovery calculation, thus combining the programs (pottery, Lego camp, drama, other camps, et al) See Revenue, Marketing Addendums, and, Fund Raising section below 2 A~:~E DA IT=nn `C- PEE 4 ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) Fundraising • Hold pottery sales Hold pottery sales • All bullets from Column 2, PLUS • at Pottery Lab • at libraries, recreation centers, • Fundraising could be easier for a farmers market and additional nonprofit than for a for a government City-supported events (some on- program going) • Establish dedicated grant writing for the pottery program • Solicit resources from existing organizations (PLAY, Boulder County Arts Alliance, Boulder Arts Commission) • Create membership program • Include a donation option with registration for class participants to donate to the Pottery Lab • Solicit donations and create partnerships with local businesses (i.e., restaurants) * Establish an estate-plan giving program • Utilize volunteers and pottery community to help raise funds Deposit funds raised into a separate account (OCA) for tracking purposes See Marketing Addendum for additional fundraising ideas argil=1~~ I4~rt PAGE ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) Expenses (Operating) • Currently consists of salaries, • Salary expense will increase when • All bullets from Column 2 including materials, supplies, utilities. staffing returned to 3.0 FTEs. paying for utilities 2011 expenses were lower than • Materials, supplies, utilities remain • Identify all resources currently available 2010 and are on track for 2012 constant with current program to Pottery Lab operations from the City to be reduced further due to the offerings. and determine which would no longer loss of one full-time staffer. • Expenses will increase incrementally be available and need to be part of the This has positively affected cost when program offerings increase. budget (attorneys, planning, FAM, recovery, but negatively payroll, accounting, etc.) impacted staff's ability to complete all tasks in a timely and efficient manner. Capital • Capital improvements towards • Capital improvements of $50-$100K • Need $50-$100K for improvements for generating increased revenue are projected. efficiency. Committee/staff could cost have not been targeted- • Committee/staff could cost out out improvements and identify ways • Short-term capital planning improvements and identify ways they will positively affect revenue. Bring occurs during conversations they will positively affect revenue. to PRAB in March 2013 (if we add space, regarding shutdowns and is Bring to PRAB in March 2013 (if we what types of programming/revenue related to safety. add space, what types of opportunities would there be and how programming/revenue much additional revenue annually would opportunities would there be and be generated) how much additional revenue annually would be generated) Accounting Structure • Pottery program uses the City All bullets from Column 1, with these • Offer classes with different pricing accounting structure; exceptions: models: Organizational Cost Accounts • Use a cost-recovery model * Register for a class and pay a lower fee (OCAs) are assigned to appropriate for arts programs. than currently charged for class which categories (adult pottery, youth . Offer classes with different pricing would include 25 lbs. of clay and time pottery, facility, camps, etc.) models for of Open Lab. • Programs/courses can be . Re-group OCAS, to allow * Charge additional fees for additional tracked by the individual course expenses/revenue from all the clay and Open Lab time OR ~;E ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) number pottery/arts/special interests to be * Register for a timeslot and pay • Prices are set on a per-class linked together for cost-recovery according to level: basis according to expenses calculation (pottery, Lego camp, Beginner-lowest fee, includes 1 bag of • Classes are modeled at one fee drama, other camps, et al.) clay that includes 50 lbs. of clay and Intermediate---medium fee includes 2 up to 12 hours/week Open Lab bags of clay time Advanced-highest fee includes 3 bags of • Uses cost-recovery model clay. identified in the Recreation Additional clay could be purchased, but Program and Facilities Plan the fee would be higher than the incremental increase in class costs. OR -Reduce class size to open up time/storage for Membership/Open Studio Program---charge more for this time. OR -other options • Outsource accounting • Prices are set per class according to expenses • Offer classes with different pricing models Affordability/ Price • Provide affordable opportunities All bullets from Column 1 All bullets from Column 2 Point consistent with all City programs (scholarships, reduced-rate Additionally, the City might have program) requirements for reduced rates for youth, Concern: EXPAND and low income participants, which Anecdotal evidence that the Jan a City subsidy could be designated for and 2011 price increase has resulted in would be part of contract negotiations. a decline of enrollment, and perhaps more so for new student AGENDA ITEM # Ul ~ PAGE ~ 7 ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab Variables/ City Option (A) Column 1 City Option (A) Column 2 PPP (B) Column 3 Constraints (current) (future) (Sole Source or RFP) enrollments Economic Benefit to . 20% of students are non- All bullets from Column 1 would be All bullets from Column 2 Community (Arts- residents who shop/dine in enhanced by the focused intention to Business Connection) Boulder when they visit the increase the pottery program's pottery lab for class & open lab. connection to the business community. • Out-of-state visitors come for workshops and then shop/ See Marketing Addendum for details dine/sleep in Boulder. • Children's camps create time for an adult to shop/dine while their child is in class. Program generates professional potters who show work in galleries, sell their work, and generate sales tax revenue. • Some potters join the Potters Guild or other pottery coops. * Chamber promotes the pottery program as part of Boulder's arts. • The facility itself is a stop for tourists and visitors (Billy's Bus makes it a stop on the route). • Pottery program provides employment and volunteer opportunities. • The facility provides safe setting for community service workers. ATTACHMENT C Matrix of Options for Management and Operations of the Pottery Lab AGENDA ITEM # V ~l ~G; PAGE Z~ i ATTACHMENT D Credibility Addendum for Column 2, City Option (A) future Collaboration: • Partner with Arts associations • Partner with Boulder's business community • Organize events to benefit the broader community and the pottery program Increase awareness of the pottery program to the community through: • A designated spokesperson to establish greater credibility and sharing of news • Increasing the public's and elected officials understanding of how the pottery programs serves the community and creates revenue • Outreach programs • Programming for diverse social and economic populations • Establishing programs at Senior Centers • Partnerships with educational facilities such as BVSD, CU, Front Range Community College for workshops and classes o Electric kiln firing classes o Short intensive programs (i.e., over a weekend or date nights) ATTACHMENT D Labor and Staffing Addendum for Columns 1, 2, and PPP Two FTEs, seasonal staff, and volunteers, using City of Boulder guidelines, are responsible for managing the program in 4 task areas: Instruction/Teaching: • -Adult classes • -Workshops • -Youth classes • -Youth camps • -Birthday parties Administrative Functions: • Payroll • Programming management • Budget/cost analysis • Meetings • Volunteer management • Pottery Sales • Program oversight/management • Troubleshooting • Interdepartmental/ intradepartmental involvement • Recreation guide management/review Work-In-Process Management: • Movement of pots from one stage to the next • Kiln repair • Load and unload kilns • Firing • Glaze room management o -mixing glazes o -inventory Facility Management and Maintenance: • Cleaning/organizing • Monitoring building condition Note: for Column 2, and Column PP: 3.0 FTEs are required. ATTACHMENT D MissionNision Addendum for Column 1, City Option (A) current Continuation from Worksheet: • Recreation Program & Facilities Plan Guiding Principles: Champion Diversity; Contribute to personal health and wellness; ensure that youth are a priority; maintain and protect our facilities and programs; prioritize available subsidy to introductory level classes and programs; and pursue a sustainable financial model for recreation programs and facilities, • Boulder Cultural Master Plan objectives: Support cultural groups with facilities in which to work perform, exhibit, and teach; increase public awareness of the value of arts & culture and build participation in arts; coordinate the organizational development efforts of arts organizations and individual artists; develop greater resources within public and private sectors to support the arts. • Open to all .people-ages, ability, financial means. • Collaborate with organizations (BMoCA, Dairy Center) • Connection to the broader arts community • Continue to provide services for youth, people with disabilities and people with low incomes. P~M 4 VI -L- PAGE ATTACHMENT D Marketing Addendum for Column 2, City Option (A) future Increase city and metro level awareness of, and increase revenue from, the Pottery program using the following marketing strategies: • Promote the Pottery Program as the internationally renowned program that it is. • Identify target market groups: o Potential and current students for classes, workshops, lectures o Boulder artist community for lectures, workshops o Include the broader community in events that support the pottery program Pottery Sales, Farmers Markets, Boulder County Arts Alliance, etc. • Use current City/P&R marketing tools: o Channel S o Recreation Centers' TVs o Libraries, etc. • Market in conjunction with Boulder organizations: o Boulder County Arts Alliance o Boulder Arts Commission o Open Arts o Participate in art studio walks, such as First Friday, and city-sponsored art programs (when/if they exist) o Boulder Convention Bureau/Chamber of Commerce o Boulder businesses • Hold pottery shows at libraries, Recreation Centers, Farmers Markets, and the Pottery Lab • Utilize the internet to promote the pottery program: a Design a website and a Facebook account o Maintain a page on the Arts Alliance Facebook account o List Programs and events in Ceramics Arts Daily • Utilize local community resources for marketing and positive exposure: o Daily Camera o CU paper a Local radio o Pottery Lab's commercial suppliers • Develop neighborhood signage for events • Establish presence at other art shows/purveyors on Pearl Street Mall (Art Mart, Boulder Co-Op), and/or 29th Street Mall , etc. • Create dedicated gallery space at Recreation Center(s) and/or art purveyors listed above. • Hold annual Tea Events for marketing and fundraising: o "Tea Party" with Celestial Seasonings-- mugs from the Pottery program made by kids and adults o "Tea Event" at Dushanbe Tea House • Promote a `Soup Bowl' event or a neighborhood street party ...bowls from pottery program made by kids and adults • Sell t-shirts, tools, aprons, and other items that would be used at the Pottery Lab, bumper stickers, etc. AGENUA, r!-Enn #_V1 "C~ PAGE 33 ATTACHMENT D Program Instruction Addendum for Column 1, City Option (A) current Current offerings: • All classes are structured as demonstration and lecture o Similar classes are held from session to session o All skill levels in one class, beginner to advanced o Consequently, some advanced students go on to other organizations, (i.e. Potters Guild), resulting in a loss of revenue opportunity • Open lab time o Open Lab provides an opportunity to practice for all o Open lab provides opportunity for more experienced potters to contribute to the education of new students • Workshops are held as finances and space is available (require substantial lead time) • Private lessons available Program Instruction Addendum for Column 2, City Option (A) future Continue to provide current offerings with these adaptations: • Classes are structured as demonstration and lecture o Maintain a continuity of classes from session to session o Offer a sequence of classes from session to session • Open lab time o Open Lab provides an opportunity to practice for all o Open lab provides opportunity for more experienced potters to contribute to the education of new students • Workshops are held as finances and space is available (require substantial lead time) • Private lessons available • Wood kiln firings at wood kiln site PLUS, in addition to the above, broaden the concept of instruction to include: • Classes that are intentionally individualized to accommodate different skill levels • Offer additional ceramics related topics: o drawing for ceramic artists o film series o pottery design o ceramics art history • Offer non-pottery related, art classes (that don't require kilns, storage space, etc.): o Painting o Jewelry making o Drawing • Hold planned workshops that extend and enrich current class offerings • Involve visiting artists • Utilize University graduate ceramics students/interns ATTACHMENT D Space Addendum for Column 2, City Option (A) future In the existing facility, revenue increases occur with additional space. More classes can be held, work flow improves, and staff time is used more efficiently. • With a re-organization of the internal space, multiple classes could be run simultaneously (i.e., hand-building class upstairs, adult wheel class downstairs) • A non-attached insulated or heated 10' by 28' storage/work area on the east side of the building would allow electric kilns and clay storage to be moved here. By moving electric kilns off the 2'd floor, a flexible classroom space could be created to have larger camps or differentiated (i.e., films series, jewelry making) classes, seminars, workshops. • A roof (also serving as 2"d story floor) over the 12' by 45' south patio area would create a significant amount of space for dying, storage, and work space weather permitting. • An ADA compliant elevator or cargo lift for moving heavy material may be able to be built using 10' x 10' of floor space. • Cost estimates for 1) the 10' x 28' storage building, 2) the elevator, and 3) the 12' x 45' south area roof would allow planners to investigate the additional income that could be generated with new programs and additional student enrollment. • Parking • Easing parking issues may require changes in city parking regulations. • Parking permits could be purchased for students enrolled in Pottery Lab classes from the City's Parking Services. Class admission fees could include a charge to pay for these permits. • Potential solution is to shuttle Pottery Lab users from a designated parking area to the current facility. ATTACHMENT D Revenue Addendum for Column 2, City Option (A) future Offer different pricing models • Change current class fees to accommodate diff skill levels and use of Open Lab time: • Beginner-lowest fee, includes 1 bag of clay • Intermediate---medium fee, includes 2 bags of clay • Advanced-highest fee, includes 3 bags of clay • Change current class fees to accommodate varying amounts of clay purchased • Purchase clay at time of registration, with a limit of 3 bags, regardless of skill level • Offer Membership/Open Studio Program Offer programs that generate the most revenue • During the summer, offer more camps and reduce some adult classes Open Lab Time • Continue the 12 hrs/week included in the sign up fee • Additional open lab time could be charged Allow students to make additional purchases • Specialty clays • Pottery tools at retail price (program buys at wholesale) • Misc.: T-shirts, bumper stickers, water bottles, etc. Attachment 1 Proposed Transition Plan to a Public-Private Partnership DRAFT Revised September 27, 2012 1. Finding an interested, viable PPP/entity for the pottery program a. Time frame to find the PPP/entity would be 3-9 months, depending on timing for RFI/RFP and contract negotiations: i. Response time for RFI: approx. I month ii. Response time to RFP: approx. I month iii. City to select/negotiate with the entity: approx. I month iv. Contract negotiations and selection of start date b. Time frame to officially hand over to the PPP, could be: i. When a new session begins (April, June, Sept.) ii. When the new City fiscal year starts (Jan.) c. Consider different options of sole source, pilot program, and/or other creative purchasing option, or a hybrid 2. Management a. Staff at Pottery Lab i. Goal for a seamless, `reasonable' transition ii. An option could be that the City pays staff salary/benefits for first 6 months, and then iii. Month 7, PPP begins to pay staff. b. Guidelines for City involvement as Board members TBD 3. Financial monetary support by the City a. A fixed, continuous amount that supports the PPP on an ongoing basis: Approximately $40,000 per year to continue to serve the currently offered programs (beginner-level classes and underserved populations such as Expand, youth, and seniors) b. In addition to (a), above, a diminishing subsidy for five years; the first year approximately $45,000 and diminishing in each of the subsequent four years so there is no additional subsidy beginning in the sixth year. The below chart summarizes (a) and (b): Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 and forward $40,000 $40,000 $40,000 $40,000 $40,000 $40,000 $45,000 000 $36.00 0 $27.00 0 $18,00 0 $ 9.000 0 $85,000 $76,000 $67,000 $58,000 $49,000 $40, 000 Annually c. Capital Improvements funding i. A one-time payment from City as a start for building improvements desired by the PPP, working with the City (Note: This amount would depend on availability of City funds.) ii. Is it necessary to make the building ADA compliant (and ADA parking)? iii. Capital improvements to existing building to be negotiated with PPP 4ttaclhment E Proposed Transition Plan to a Public-Private Partnership DRAFT Revised September 27, 2012 4. Building Support/Assistance by the City a. Annual lease of $1 /year for building b. Maintenance Agreement TBD c. Ongoing consideration for a larger facility: both the City and the PPP would be in communication regarding the possibility of moving to a different facility if the `right' space becomes available to the City in the future d. Ongoing consideration for the possibility of City-provided/-supported additional space in city or P&R managed facilities (i.e., a rec center) 5. Equipment a. Transfer of Equipment i. Arrangements TBD (i. e., ]eased during pilot years; transferred at end of the lease) ii. An inventory of equipment is needed b. New PPP/entity would be responsible for on-going maintenance c. Wood kiln site remains available for use by PPP utilizing the agreement developed by the Wood Kiln group and city staff 6. Marketing and advertising a. Continue to be represented in the Rec Guide to announce/register for classes b. Continue to use City's current advertising media 7. Regularly scheduled evaluation sessions between Parks & Rec and the PPP for the first five years with annual reporting after the 5 years: a. Certain defined targets/benchmarks would need to be met to keep the agreement in place. b. For first 2 years, meet quarterly c. At year 3, evaluate and decide to meet every 6 months or continue quarterly d. Report and evaluate the following: i. Grant writing efforts and results ii. Fundraising efforts and results, including contacts made iii. Program offerings and changes made iv. Class enrol lment/participation rates v. Revenue vi. Expenses vii. Efficiencies viii. Future plans/next steps (including an events calendar) 8. Additional Requirements: a. Keeping the pottery program PUBLIC, as part of the public-private (non)profit: i. Currently the pottery program is NOT a guild. New and beginner potters learn to make pottery and aren't responsible for purchasing supplies, firing, etc. It's important to keep it that way. 3~ AGH.114 A 11 wnn #.V1 kaachnient E Proposed Transition Plan to a Public-Private Partnership DRAFT Revised September 27, 2012 ii. The PPP would commit to keeping an educational mission that serves all community members currently served by Pottery Lab programs. iii. To successfully serve the City's goals of reaching underserved populations, long-term, continuous financial support from the City will most likely be required. For this, the annual financial support from the City is not static and we have set a minimum financial platform that would support EXPAND, Youth Programming, Kids Programs and Senior Programs for perpetuity. b. A Fundraising plan by the PPP/entity will be a required part of the submission in the RFI/RFP/application process.