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HomeMy WebLinkAboutMinutes - Parks & Recreation - 10/24/2011 City of Boulder Parks and Recreation Advisory Board Council Chambers 1777 Broadway October 24, 2011 Action Meeting Minutes To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the following link: www.boulderparks-rec.org Board Present: Bob Yates, Michelle Estrella, Marcelee Gralapp, Rick Thayer, Myriah Conroy, Kelly Wyatt, Mike Conroy Board Absent: None Staff Present: Kirk Kincannon, Jeff Dillon, Alice Guthrie, Sally Dieterich, Mary Neumann, The meeting was called to order at 6:03 p.m. I. APPROVAL OF AGENDA The agenda was approved. II. FUTURE BOARD ITEMS AND TOURS Kincannon provided an update on future Board items: • 11/16/11 - Boulder Reservoir Master Plan (BRMP) public meeting at Calvary Bible Church, 3245 Kalmia, Boulder, CO, 6-8:30 p.m. • 11/28/11- PRAB meeting - Boulder Reservoir Master Plan (BRMP) public hearing • 11/28/11 PRAB meeting - Pottery Program Management Assessment Update • 11/28/11 PRAB meeting - Eben G. Fine Park Item • 1/17/12 City Council meeting - Boulder Reservoir Master Plan (BRMP) public hearing on final plan • Future date - PRAB tour of the Pottery Lab III. PUBLIC PARTICIPATION Public participation was opened. Peter Richards, resident, requested that the Department provide more information regarding the monthly PRAB meeting agenda in the News from City Hall ads. He also asked the department to designate more staff attention to trash issues at Eben G. Fine Park. Public participation was closed. 1 IV. CONSENT AGENDA A. Approval of minutes from September 26, 2011 The minutes from September 26, 2011 were approved as written. B. Informational Items 1. Park Development Update 2. Pottery Program Update Written updates on these items were provided to the Board as part of the packet materials. Board Chair Yates explained that these items are informational items that require no Board action or discussion. If the Board prefers more detailed information or discussion, the item would be moved to Agenda Item VI, Items for DiscussionAnformation. Gralapp made a motion to move Item IV-B, Pottery Program Update, to Agenda Item VII, Matters from the Department. Estrella seconded the motion. The motion passed unanimously. V. ITEMS FOR ACTION There were no Items for Action VI. ITEMS FOR DISCUSSIONANFORMATION A. Boulder Reservoir Master Plan (BRMP) Update Kincannon distributed the draft Boulder Reservoir Master Plan to the PRAB and thanked staff for their combined efforts and many hours of work. Guthrie spoke briefly on the BRMP and Policy Options. She referred to the Boulder Reservoir Draft Plan and a comparison chart detailing staff recommendations, the Water Resources Advisory Board (WRAB) recommendations, the Parks and Recreation Advisory Board (PRAB) recommendations and City Council's final decision on the Policy Options. She said that the majority of chapters provide information that the Board has previously seen through study session materials or memos, with Chapter Eight (Implementation Plan) being the new section, requiring PRAB feedback and input prior to approval. Parks Planning Manager Walzak provided an overview of the BRMP with emphasis on Chapter Eight (Implementation Plan), specifically the Goals and Objectives section, as the Objectives are new and the PRAB will be asked to recommend them to City Council as part of the final BRMP. 2 Kincannon added that staff is fine tuning the capital and operating costs that will be forwarded to the PRAB shortly. Guthrie added that staff will request input from the PRAB on the new items in the plan in Chapter 8 as staff moves forward. Information will be collected from the PRAB, the public at the upcoming public meeting and staff from other departments who have reviewed the plan to create a final document for approval by the PRAB. She said that staff is conducting a revenue comparison of 2009, 2010 and 2011 to date that will be sent to the PRAB shortly to be reviewed with the plan. This item will be a public hearing at the November 28, 2011 meeting for PRAB's consideration and recommendation to City Council. VII. MATTERS FROM THE DEPARTMENT A. Staff Retreat Update Kincannon said that a staff retreat will be on October 26, 2011 and facilitated by Heather Bergman. B. Pottery Program Update Yates and Conroy (Mynah) provided short summaries of the Friends of the Pottery Lab (FoPL), PRAB and staff meeting on the status of the Pottery Program and the Pottery Program Management Assessment. Conroy (Myriah) gave a brief update on this item. She provided the following assessment of her meeting with staff and Friends of the Pottery Lab (FoPL) members: • Positive relationship is being developed with staff • Management assessment will be provided to PRAB members in the near future • Budget items were discussed • Some questions unanswered due to comparisons not being "apples to apples" • Realization that the way programs are listed and evaluated is inconsistent across all programs Yates also provided a brief update on the meeting: • Cost recovery model was discussed and the comparison to other programs • Would like to consider re-visiting cost recovery at a study session in early 2012 • There is a need to more fully understand cost recovery methodology Guthrie added the following: • 11/21/11 - Final recommendation from the consultant will be provided to the PRAB electronically • 11/22/11 - Potential open house to collect comments from the public • 11/28/11 - Have public comments available to the PRAB • Public hearing early 2012 3 PRAB members were not in favor of an open house on November 22, feeling that this would not provide enough time to digest the consultants' final recommendation. Yates suggested scheduling an additional open house for early January. Conroy (Myriah) suggested having two open houses: one on November 22 where the assessment could be presented to the public and one in January prior to a public hearing. VIII. MATTERS FROM BOARD MEMBERS A. PRAB Retreat Update Kincannon spoke briefly on the PRAB retreat, thanking the Board for attending and also thanking Board member Gralapp for hosting the retreat. He said that much was accomplished, setting the stage to move forward. He added that an update on the PRAB-Department next steps will be emailed to the Board shortly. Yates thanked staff for organizing the PRAB retreat and felt that much was accomplished. He also reminded PRAB members that the Department has requested input from PRAB members on areas of interest they deem most important. B. December Meeting This item was deferred to the November 28, 2011 PRAB meeting. C. Capital Investment Strategy Committee (CISC) Report Yates gave a short verbal update on this item. He said that PRAB members Wyatt and Thayer attended the most recent CISC meeting last week for Round 2 and 2012 budget discussions. He added that many in attendance felt the PRAB presentation to be the best of those presented. IX. NEXT BOARD MEETING: November 28, 2011 X. ADJOURN The meeting adjourned at 8:05 p.m. 4 APPRO B REC :AA;TTI *IB~D B Yates Board Chair Attest: Sally Dieter' h Recording Secretary 5