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HomeMy WebLinkAboutMeeting Packet - Parks & Recreation - 10/24/2011 PARKS AND RECREATION ADVISORY BOARD MEETING Council Chambers, 1777 Broadway Monday, October 24, 2011 6:00 p.m. All agenda times are approximate AGENDA 1. APPROVAL OF AGENDA (6:00) II. FUTURE BOARD ITEMS AND TOURS (6:05) III. PUBLIC PARTICIPATION (6:10) This portion of the meeting is for citizens to communicate ideas or concerns to the Board regarding parks and recreation issues for which a public hearing is not scheduled later in the meeting (this includes consent agenda). The public is encouraged to comment on the need for parks and recreation programs and facilities as they perceive them. All speakers are limited to 3 minutes. IV. CONSENT AGENDA (6:25) A. Approval of minutes from September 26, 2011 B. Informational Items (1) Park Development Update (verbal) (2) Pottery Program Update (verbal) V. ITEMS FOR ACTION VI. ITEMS FOR DISCUSSION/INFORMATION (6:30) A. Boulder Reservoir Master Plan (BRMP) Update (Draft Plan to be Distributed at the meeting) VII. MATTERS FROM THE DEPARTMENT (6:45) A. Staff Retreat Update (verbal) VIII. MATTERS FROM BOARD MEMBERS (7:00) A. PRAB Retreat Update (verbal) B. December Meeting (verbal) C. CISC Report (verbal) IX. NEXT BOARD MEETING: November 28, 2011 X. ADJOURN (7:15) City of Boulder Parks and Recreation Advisory Board Council Chambers V 1777 Broadway September 26, 2011 Action Meeting Minutes To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the following link: www.bouldemarks-rec.org Board Present: Bob Yates, Marcelee Gralapp, Rick Thayer, Kelly Wyatt, Mike Conroy Board Absent: Myriah Conroy; Michelle Estrella Staff Present: Kirk Kincannon, Jeff Dillon, Alice Guthrie, Sally Dieterich, Sarah DeSouza, Steve Whipple, Mary Neumann, Randall Rutsch The meeting was called to order at 6:05 p.m. ` 4F 1. APPROVAL OF AGENDA The agenda was approved. II. FUTURE BOARD ITEMS AND TOURS Kincannon provided an update on future Board items: • 10/12/11 - PRAB Retreat • 10/24/11 - PRAB meeting - Boulder Reservoir Master Plan (BRMP) discussion • October or early November 2012 - PRAB tour of Pottery Lab and Columbia Cemetery III. PUBLIC PARTICIPATION Public participation was opened. No one spoke. Public participation was closed. IV. CONSENT AGENDA A. Approval of minutes from August 22, 2011 The minutes from August 22, 2011 were approved as written. B. Informational Items 1. Park Development Update 2. Energy Efficiency Update 1 Written updates on these items were provided to the Board as part of the packet materials. Board Chair Yates explained that these items are informational items that require no Board action or discussion. If the Board prefers more detailed information or discussion, the item can be called up and moved to Agenda Item VI, Items for Discus sion/Information. Yates made a motion to accept the updates as presented by staff. Wyatt seconded the motion. The motion passed unanimously. V. ITEMS FOR ACTION A. B-Cycle Station at North Boulder Recreation Center Randall Rutsch, City of Boulder Senior Transportation Planner, spoke at this meeting requesting the PRAB to approve a Boulder B-cycle station at the North Boulder Recreation Center and to amend the existing revocable license for Boulder Bike Sharing to allow this location on park property. He provided a brief history of B-cycle in Boulder which includes thirteen bike rental stations, mostly located in downtown Boulder. B-cycle plans on expanding to seventeen stations by the end of 2011. He added that the PRAB has a direct role in approving use of Parks and Recreation Department owned property with regard to leasing, permitting or licensing park land. The public hearing was opened. No one spoke. The public hearing was closed. Gralapp made the following motion: I move that the PRAB accept the recommendation to approve a Boulder B-cycle station location at the North Boulder Recreation Center. Conroy (Mike) seconded the motion. The motion passed 5-0, with Estrella and Conroy (Myriah) absent. B. City of Boulder's 2012 Capital Investment Program Round 2 Bond Projects Recommendation to the Capital Investment Strategy Committee Dillon presented the update on this item as a follow-up to the September 21, 2011 PRAB study session on this item. He explained that Round 2 of the Bond Project Initiative relates to projects that would potentially go to the voters in November 2012. He added that the PRAB is being asked to recommend approval of the Department proposed project list to the Capital Investment Strategy Committee (CISC). He said the final project list will be presented to City Council in June for 2 finalization in July 2012. He added that this would be a ballot item in November 2012. The public hearing was opened. Andrew Davies, non-resident, Executive Director of Boulder Valley Lacrosse, encouraged the City of Boulder to add more available field space for youth sports programs. He said sports groups are struggling to find more field space for age groups from first grade through high school. Tom McCartney, non-resident, and Meg Sanders, resident, representing Boulder Youth Football, pooled their speaking time and asked staff to provide more field space for the youth football program. They said that some communities do not charge a fee for field use and that some charge a flat fee of $2,000 per year. They added that the cost for 30 boys to play football in Boulder is 530,000 per year with fields often not available as there is competition for the space with adult programs. Jack Taylor, non-resident, coach of Bison Baseball, Diamond Baseball of Boulder, spoke of the need for more ball fields in Boulder. He said Bison Baseball has twelve baseball teams that play on two fields provided by Boulder County. He added that the teams play 60 games per year, but no tournaments are scheduled in Boulder due to the high cost of renting a field. He urged Boulder to build new youth baseball fields. Eric Harman, non-resident, representing Diamond Baseball, spoke of the urgent call for more youth baseball fields in Boulder. He said a recreational needs bond issue was passed twenty years ago, but the needs have gone unanswered. He asked the Board and staff to think about the young people in the community and to re-visit the need for new/more baseball fields. Vicki Moore, resident, President of North Boulder Little League, spoke on the shortage of youth fields in Boulder. She said in 2010-11 they served 2000 kids. In 2006 they served 750-800 kids, or a 33% increase for a 5 year period. She added that the program has reached capacity because there are not enough fields to add any new users. Steps taken have been: reduce the number of games, starting season earlier, etc., but the bottom line is the need for more fields to serve the kids that want to play Little League. She added that there is also an underserved population of 15-18 year old kids that want to play ball, but have nowhere to play. For the 2012 bond initiative, she asked that building more fields and a stronger maintenance/repair program be included. Cathy Bukowski, resident, representing Boulder Bison Youth Baseball, asked that a complex be built for Little League baseball so that competitions could be established in Boulder creating revenue increases. 3 The public hearing was closed. The Board was in agreement that new baseball fields should be at the top of the project list. Other projects in order of importance were: • Athletic fields • Recreation Centers • Flatirons Golf Course • Boulder Reservoir • City and Community Parks • Neighborhood Parks • Pearl Street Mall • Historic and Cultural Facilities • Land Acquisition Dillon said the next step is to take this information forward to the committee and prepare for the October 19, 2011 Capital Investment Strategy Committee (CISC) meeting. C. Public Hearing and Consideration of a Motion Calling for a Sub- delegation of authority from the Parks and Recreation Advisory Board (PRAB) to the City Manager to Grant Leases, Permits or Licenses in or on Park Lands, not to Exceed Three (3)Years, on Behalf of the City of Boulder Pursuant to Charter Section 164 Kincannon provided background information on this item. He said this item provides the most efficient way to process items that are not significantly controversial, which gives the City Manager the authority to act on behalf of the PRAB for leases that are three years or less. Leases longer than three years must go before City Council for approval. He added that staff is requesting that the Board authorize the City Manager to act on behalf of the PRAB's interests relative to leases, licenses and permits for City of Boulder parks. The Board was opposed to this item as written, and chose not to take action at this time. VI. ITEMS FOR DISCUSSION/INFORMATION There were no Items for Discussion/Information. VII. MATTERS FROM THE DEPARTMENT A. Asset Management Program Update Dillon provided a verbal update on this item and provided a written summary to the Board. He said asset management captures the following data: • What assets we own • What are the assets value • What repairs are needed • How assets are used 4 The Department has inventoried the assets, assembled a team to develop a professional asset management approach to be completed in November and will then begin implementation to provide a facility condition index on each of the major assets and sub-assets owned by the Department. This will detail asset value, repairs needed and the cost of repair. B. Master Plan Road Map Dillon gave a short verbal timeline update on this item: • RFP final draft in process with senior staff • Proceed to City of Boulder Purchasing Department • Potential mid October release • Potential end of October selection C. Boulder Reservoir Master Plan Update Guthrie provided the verbal update on this item. She said staff is finishing the draft Master Plan, the staff review and will go to a larger City of Boulder staff review. She added the following timeline: • Plan to be given to the PRAB - October 24, 2011 meeting • Public open house and comments - November 16 • Return to the PRAB for public comments, public hearing and adoption - November 28, 2011 meeting VIII. MATTERS FROM BOARD MEMBERS A. PRAB Retreat Yates reminded the Board about the PRAB retreat scheduled for October 12, 2011 at Marcelee Gralapp's home. He added that the retreat would be facilitated by Heather Bergman. Gralapp provided directions for Board members. B. November and December :Meeting Dates The Board elected to keep the November meeting on November 28, 2011 and to re-visit the possibility of canceling the December 19, 2011 meeting date. Yates added that there will be a ribbon cutting at Columbia Cemetery in late October for the newly constructed storage facility that will be combined with a tour of the cemetery for PRAB members by staff representative Mary Reilly- McNellan. Yates added that perhaps a tour of the Pottery Lab could be scheduled for the same date. IX. NEXT BOARD MEETING: October 24, 2011 X. ADJOURN The meeting adjourned at 8:01 p.m. 5 APPROVED BY PARKS AND RECREATION ADVISORY BOARD Bob Yates Board Chair Attest: Sally Dieterich Recording Secretary 6 PARKS AND RECREATION ADVISORY BOARD FUTURE BOARD ITEMS (prepared October 19, 2011) Department of Parks and Recreation Mission The mission of the city of Boulder Parks and recreation Department is to provide safe, clean and beautiful parks and facilities and high-quality leisure activities for the community. These services shall enhance residents' health and well-being and promote economic vitality for long-term community sustainability. We will accomplish this through creative leadership, environmentally sustainable practices and the responsible use of available resources. Regular/Ongoing Updates • Park Development/Energy Efficiency Program Update • Pottery Program Update • Approval of leases, licenses and permits Next Board Meeting Items (November) • Boulder Reservoir Master Plan • Pottery Lab Management Assessment Consultant Report • Eben G. Fine Item Future Items Citv Council Meetings on P & R Items • Public Hearing on the Acceptance of the Boulder Reservoir Master Plan (BRMP) January 17, 2012 Tours and Study Sessions • Columbia Cemetery Shed Ribbon Cutting - October 20, 2011 • Boulder Reservoir Master Plan Public Meeting - November 16, 2011 - Calvary Bible Church, 3245 Kalmia, Boulder, CO 80301 - 6:00-8:30 p.m. • PRAB Tour - Pottery Lab and Columbia Cemetery - March or April 2012 2011 PRAB Meeting Dates • November 28, 2011 • December 19, 2011 2012 PRAB Meeting Dates • January 23, 2012 • February 27, 2012 • March 27, 2012 - May be changed due to BVSD spring break • April 23, 2012 • May 28 - Will be changed due to Memorial Day holiday • June 25, 2012 • July 23, 2012 • August 27, 2012 • September 24, 2012 • October 22, 2012 TO: Parks and Recreation Advisory Board FROM: Kirk Kincannon, CPRP, Director of Parks and Recreation Sarah DeSouza, Senior Manager of Communications, Marketing and Partnerships Alice Guthrie, Recreation Superintendent Jeff Dillon, Parks and Planning Superintendent SUBJECT: Consent Agenda DATE: October 24, 2011 A. Minutes - Approval of minutes from September 26, 2011 B. Informational Items 1. Parks & Planning Division Overview - Park Development Update Division Name: Parks & Planning Division Supervisor: Jeff Dillon, Parks & Planning Superintendent Program Overview: (1) Boulder Parks & Planning Park Updates Workgroup: Parks Planning Program Overview: Responsible for planning (feasibility/needs assessments, policy and programming, business plan and fiscal analysis, and master plan studies), annual capital improvement programming for parks and recreation facilities, and the design development and construction associated with city-wide parks and recreation renovations and new park developments. Key Projects: • ADA Compliance Audit Staff continues to advance a comprehensive ADA Auditing of all parks and recreation facilities. A second staff training was conducted the week of October 17-21 to inventory existing recreational facilities. The goal is to audit all parks and recreation facilities by November to allow completion of required Transition Plan by March 2012 that identifies the results of the ADA Audit and outlines a plan approach to comply with Federal accessibility requirements. • Asset Management Program: The Asset Management Program (AMP) continues to assess the condition of all park and recreation facility assets in the department, including; playgrounds, soccer fields, Agenda Item IV-B page 1 pathways, bridges, picnic shelters, turf, landscape plantings and major buildings and structures. Over the next month staff will develop recommendations for the implementation of the AMP. Follow-up will include refinement of the asset management data base to be used as a decision-making tool for future capital improvement programs. • Elks Neighborhood Park: The Elks Neighborhood Park design plans continue to move forward. The construction bid process is anticipated for the end of 2011 with park construction beginning in 2012. The Elks Neighborhood Park Public Art Selection Panel has recommended Erick Johnson (Ft. Collins, CO) and Mike Juarez and Mike Cody (Denver, CO) as the project public artists. • Round 12011 / Round 2 2012 BOND Program: Staff continues to assist city Finance Department in refining project priorities and recommendations for future BOND programs. Project of the Month • Columbia Cemetery Storage Building Ribbon Cutting On October 20th, a ribbon cutting ceremony was conducted celebrating the opening of the Columbia Cemetery Storage Building, The 600 square foot building represented a collaborative effort between the Parks and Recreation Department, CU Architecture Program, Landmarks Board and the State Historic Preservation Office. The building was designed and fabricated by CU Architecture students as a design studio project. The storage structure will provide needed work and storage space to accommodate religious headstone repairs and restoration. Workgroup: Urban Resources Program Overview: Responsible for natural resource management and coordination involving urban forestry, horticulture, volunteer services, wildlife, wetlands, integrated pest management (IPM), conservation and resource protection. Program includes departmental GIS and asset management program design and supervision. Key Projects: • Noxious Weed Control Staff continuing efforts to control noxious weeds on park lands. List A specie (state mandated eradication) Purple loosestrife is a focused control effort at Coot Lake Wetlands. Other weed species such as Russian olive, Canada thistle, Houndstongue are being controlled throughout other park site natural areas. • Nuisance Mosquito Monitoring Program Staff working with consultants for an evaluative protocol for future nuisance mosquito monitoring. This is the continuation of the pilot program for city lands to monitor and evaluate selected wetlands within the program for control effectiveness and general ecological affects from management decisions. Agenda Item IV-B page 2 Front Range Prairie Dog Working Group Coordination Since 2004, city staff have been attending meeting with regional government land managers to discuss trends in prairie dog management. After a year's hiatus, this group is re-convening with this month's agenda covering such topics as: sterilization research updates, funding sources for relocation projects, lethal control techniques and general community updates. • Tree Inventory On-going: staff coordinating to update tree inventory of 40,000 street and park trees. Tree Donation Project City forestry staff has been coordinating with Boulder Community Foothills Hospital to transplant 32 trees as a result of the hospital expansion. The trees are being donated and comprise mostly of 3" caliper size, to be planted at Valmont City Park, Howard Hueston Park and the Flatirons Golf Course. Project of the Month: • Asset Management Project The new staff team from both Parks and Recreation work divisions are researching and developing a process to develop an asset management program. By doing a combination of on-line training, classroom discussion and field exercises, the team will build a recommendation of how to incorporate asset management protocol and build a program to manage, track and budget for departmental assets (parks, playgrounds, courts, turf, trees, etc.) over the long term. Y- . IQ Workgroup: Urban Park Operations Program Overview: Responsible for the management and maintenance of urban park and other City facilities, including: centralized irrigation system control, irrigation system installation and repair, Agenda Item IV-B page 3 playground safety program, shelter rental program, athletic field maintenance, general park turf maintenance, integrated pest management (IPM), snow removal, trash removal, fleet management, garage operations, High Use Park Sites (includes, all aspects of maintenance at Pearl Street Mall, Downtown Municipal Complex, Boulder Creek Bike Path, East Boulder Community Park, Harlow Platts Park, North Boulder Recreation Center/Olmsted Park, Foothills Park, Tom Watson Park, Columbia Cemetery, the Andrews Arboretum, and Valmont Park and Valmont Bike Park). Responsible for parks construction Repair and Renovation Projects and Capital Projects. Key Projects: • Pearl Street Mall Staff has removed the annual flowers, added compost to the beds, and has planted 75% of the tulip bulbs. Winter pansies will be planted beginning the week of October 24ti' Half of the pansies were donated by Welby Gardens landscape wholesaler. • Irrigation Winterization Staff is winterizing pumps, irrigation systems, drinking fountains, and some bathrooms in preparation for the cold winter months • Municipal Complex Irrigation, and Landscape Upgrades Staff continues to work in the Municipal Complex area replacing older components with the new system, complete with soil moisture sensors and irrigation audits to establish appropriate watering schedules. • East Mapleton Playground surfacing replacement Staff coordinating to replace Fibar in playground with poured in place rubber surfacing. • Shanahan Ridge Playground surfacing replacement: Staff is working to replace non ADA compliant surfacing with poured in place surfacing at this site. • Fibar Addions As part of the Playground Safety Program, 210 cubic yards of "fibar" wood will be delivered and added to three park playground areas, Beach, Eben and Greenleaf, beginning the week of October 201. This is an annual program to ensure safe playground surfacing for areas with "fibar" surfacing. • Boulder Cup Cyclocross Race Preparation Valmont Bike Park staff are working closely with the Boulder Cup Event Organizer to prepare for a successful race on October 30th As this is the first large event at Valmont Bike Park, staff worked through a number of logistical items to ensure a successful event. • Chautauqua Stewardship Framework Continuing to work collaboratively with Colorado Chautauqua Association, and city departments to create a 2020 Stewardship Framework for the Chautauqua area that includes; Program Management, Parking and Access, and Facility Plans. • IPM Report and Organic Turf Plan Staff continue to work with IPM consultants to finalize the IPM Program Plan. Parks staff have begun to develop and implement a pilot organic turf plan and will be partnering with CU Outdoor Services staff to develop measurement criteria. Agenda Item IV-B page 4 Project of the Month: • A-7 Park and Ball Field Irrigation and Turf Renovation and Replacement. As part of the 2011 CIP, complete irrigation and landscape refurbishment including installation of the Baseline controller system and soil moisture sensors. Turf renovation including seeding, top-dressing with compost, and fertilizing. Irrigation now will zoned for increased water efficiency and drought preparedness. Concrete and earth work for improved drainage. c S t~ I `.,W-. - saves-+.-._ Aurora 7 Park and Ball Field Refurbishment Agenda Item IV-B page 5