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Meeting Packet - Parks & Recreation - 9/26/2011 PARKS AND RECREATION ADVISORY BOARD MEETING Council Chambers, 1777 Broadway Monday, September 26, 2011 6:00 p.m. AGENDA All agenda times are approximate 1. APPROVAL OF AGENDA (6:00) II. FUTURE BOARD ITEMS AND TOURS (6:05) III. PUBLIC PARTICIPATION (6:10) This portion of the meeting is for citizens to communicate ideas or concerns to the Board regarding parks and recreation issues for which a public hearing is not scheduled later in the meeting (this includes consent agenda). The public is encouraged to comment on the need for parks and recreation programs and facilities as they perceive them. All speakers are limited to 3 minutes. IV. CONSENT AGENDA (6:25) A. Approval of minutes from August, 22, 2011 B. Informational Items (1) Park Development Update (2) Pottery Lab Update (3) City and Department Sponsorship Update V. ITEMS FOR ACTION (6:30)) A. B-Cycle Station at North Boulder Recreation Center B. City of Boulder's 2012 Capital Investment Program Round 2 Bond Projects Recommendation to the Capital Investment Strategy Committee C. Public hearing and consideration of a motion calling for a sub-delegation of authority from the Parks and Recreation Advisory Board (PRAB) to the City Manager to grant leases, permits, or licenses in or on park lands, not to exceed three (3) years, on behalf of the City of Boulder pursuant to Charter Section 164. VI. ITEMS FOR DISCUSSION/INFORMATION VII. MATTERS FROM THE DEPARTMENT (7:00) A. Asset Management Program Update (verbal) B. Master Plan Road Map (verbal) C. Boulder Reservoir Master Plan Update (verbal) VIII. MATTERS FROM BOARD MEMBERS (7:30) A. PRAB Retreat (verbal) B. November and December meeting dates (verbal) IX. NEXT BOARD MEETING: October 24, 2011 X. ADJOURN (7:40) PARKS AND RECREATION ADVISORY BOARD FUTURE BOARD ITEMS (prepared October 7, 2011) Department of Parks and Recreation Mission The mission of the city of Boulder Parks and recreation Department is to provide safe, clean and beautiful parks and facilities and high-quality leisure activities for the community. These services shall enhance residents' health and well-being and promote economic vitality for long-term community sustainability. We will accomplish this through creative leadership, environmentally sustainable practices and the responsible use of available resources. Regular/Ongoing Updates • Park Development/Energy Efficiency Program Update • Pottery Program Update Next Board Meeting Items (October) • Boulder Reservoir Master Plan (Discussion) Future Items • Boulder Reservoir Master Plan (Final) • Pottery Lab Management Assessment City Council Meetings on P & R Items • Public Hearing on the Acceptance of the Boulder Reservoir Master Plan (BRMP) January 17, 2012 Tours and Studv Sessions • PRAB Retreat - October 12, 2011 (Marcelee Grallap's Residence) • PRAB Tour - Pottery Lab and Columbia Cemetery • Boulder Reservoir Master Plan Public Meeting- November 16, 2011 (possible Study Session prior) 2011 PRAB Meeting Dates • October 24, 2011 • November 28, 2011 • December 19, 2011 2012 PRAB Meeting Dates • January 23, 2012 • February 27, 2012 • March 27, 2012 - May be changed due to BVSD spring break • April 23, 2012 • May 28 - Will be changed due to Memorial Day holiday • June 25, 2012 • July 23, 2012 • August 27, 2012 • September 24, 2012 • October 22, 2012 City of Boulder Parks and Recreation Advisory Board Council Chambers V 1777 Broadway August 22, 2011 Action Meeting Minutes To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the following link: www.boulderparks-rec.org Board Present: Bob Yates, Michelle Estrella, Myriah Conroy, Marcelee Gralapp, Kelly Wyatt, Mike Conroy Board Absent: Rick Thayer Staff Present: Kirk Kincannon, Jeff Dillon, Alice Guthrie, Sally Dieterich, Sarah DeSouza, Paul Bousquet The meeting was called to order at 6:00 p.m. 1. APPROVAL OF AGENDA The agenda was approved. II. FUTURE BOARD ITEMS AND TOURS Kincannon provided an update on future Board items: • 8/27/11 - East Boulder Community Park Ribbon Cutting - 9 a.m. • 9/26/11 PRAB meeting - Capital Improvement Program (CIP) Bond project list discussion '~o • 9/26/11 - City and Department sponsorship policy • Master Plan discussion • 10/12/11 PRAB retreat • 10/24/11 City Council study session on the Boulder Reservoir Master Plan (BRMP) • 11/16/11 - Public meeting on the Boulder Reservoir Master Plan (BRMP) at Calvary Baptist Church - 6 to 8:30 p.m. • 11/28/11 - PRAB meeting - Public hearing on adoption of the final Boulder Reservoir Master Plan (BRMP) III. PUBLIC PARTICIPATION Public participation was opened. No one spoke. Public participation was closed. 1 IV. CONSENT AGENDA A. Approval of minutes from July 25, 2011 The minutes from July 25, 2011 were approved as written. B. Informational Items 1. Park Development Update 2. Energy Efficiency Update Written updates on these items were provided to the Board as part of the packet materials. Board Chair Yates explained that these items are informational items that require no Board action or discussion. If the Board prefers more detailed information or discussion, the item would be moved to Agenda Item VI, Items for Discussion/Information. Gralapp made a motion to accept the updates as presented by staff. Estrella seconded the motion. The motion passed unanimously. V. ITEMS FOR ACTION There were no Items for Action VI. ITEMS FOR DISCUSSION/INFORMATION A. City of Boulder 2012 Capital Improvement Program Bond Dillon provided an update on this item. He congratulated Yates on being appointed co-Chair of the Capital Investment Strategy Group (CISG). He noted that the following two documents were included in the PRAB packet: 1. Round 2 City-wide Bond Initiative Summary 2. Timeline/Roles Items approved from Round 1: • $3.7 million for park renovations and repairs • $3 inillion for Boulder Reservoir Phasel renovations • $3 million for park shelter replacements/improvements including shade structures • $100,000 for South Boulder Recreation Center (SBRC) improvements • $550,000 for Columbia Cemetery upgrades He added if and when the bonds pass in November 2011, the Department is preparing to begin these projects in the spring/summer of 2012, with three years to spend 85 percent of the funds in addition to the on-going improvements of approximately $3 million. Yates added information from the recent CISG meeting to bring the PRAB to a current status. He said the first round of the 2011 bond issue does not require any increase in sales tax. The largest challenge was to allocate roughly $50 million in 2 various departments. The 2012 bond issue would however, require a tax increase. If the voters approved a .5 percent increase in sales tax, that would generate about $150 million worth of bonding capacity. Initially the PRAB will need to determine what the needs are and assess whether the community would support a tax increase of that amount. Because there will be a tax increase in the second round, City Council would like to solicit public input, refer the results to the citizen's group prior to presenting a recommendation to City Council. Dillon explained that the City Manager has asked staff to submit a preliminary list of potential projects by the end of August, to return to the PRAB in September with a preliminary projects recommendation. These recommendations would then be forwarded to the citizen's group in October. Citizen outreach would occur in November and December during which new or additional projects would be identified. This could include further discussion of where projects should be focused. The Board agreed to have a study session on this item prior to the September 26 PRAB meeting in order to be prepared to present a recommendation to the City Manager. VII. MATTERS FROM THE DEPARTMENT A. Marketing Update Bousquet provided a power point presentation to illustrate how staff communicates the value and benefits of the Parks and Recreation Department. What the Department does: • Marketing and promotion of the Recreation Guide • Communicate news events and stories • Support public meetings, park openings, volunteer events and partnerships and sponsorships • 30-50 media releases per year How the Department does it: • Recreation Guide is the most highly distributed publication in Boulder County • Recreation Guide circulation is 50,000, including direct mail and inserts into the Daily Camera and Denver Post • Have developed an email list of 14,000 regular customers - sent e-blasts that link directly to Parks and Recreation Department website pages • Very low email un-subscribe rate He added that the Department provides information to the public on how the community can engage with the Department. He said the Parks and Recreation Department website is the second most visited City of Boulder website, only behind Human Resources. He feels this is directly related to e-blast communications and up to date web pages, currently numbering 500. 3 B. Pottery Program Update Guthrie provided the following timeline update on this item: • July - Consultant conducted stakeholder interviews • Positive stakeholder feedback • Consultants currently working on benchmark and financial analysis with report due in Fall 2011 VIII. MATTERS FROM THE BOARD A. PRAB Retreat Yates reviewed the choice of October 12 for the PRAB retreat. The Board agreed on a starting time of 5:00 at Board member Gralapp's home. He added the following topics for retreat discussion: • PRAB's role and authority • How PRAB should gather community input • PRAB's relationship with staff • How PRAB meeting agendas and priorities are planned Additionally, the Board agreed to have the retreat facilitated. B. Community Outreach Yates suggested scheduling PRAB meetings at different locations several times during the year to stimulate community outreach. He added that this would be a great way to reach out to the community and be physically present with the community. There was also a suggestion to develop a Facebook page for the PRAB as an additional means of reaching out to the community and for the PRAB to receive input from community members. Estrella requested an update on the status of the proposed commercial fees. Dillon responded that the commercial fees proposal recommended by the PRAB has been submitted to the City Manager's office by staff. Kin cannon reminded the Board that this is a proposal only that was submitted to the City Manager. He said ultimately the final decision will come from City Council. IX. NEXT BOARD MEETING: September 26, 2011 X. ADJOURN The meeting adjourned at 8:12 p.m. 4 APPROVED BY PARKS AND RECREATION ADVISORY BOARD Bob Yates Board Chair y Attest: Sally Dieterich Recording Secretary 5 TO: Parks and Recreation Advisory Board FROM: Kirk Kincannon, CPRP, Director of Parks and Recreation Sarah DeSouza, Senior Manager of Communications, Marketing and Partnerships Alice Guthrie, Recreation Superintendent Jeff Dillon, Parks and Planning Superintendent SUBJECT: Consent Agenda DATE: September 21, 2011 A. Minutes B. Informational Items 1. Parks & Planning Division Overview - Park Development Update Division Name: Parks Division & Planning Division Supervisor: Jeff Dillon, Parks & Planning Superintendent Program Overview: (1) Boulder Parks & Planning Park Updates Workgroup: Parks Planning Program Overview: Responsible for planning (feasibility/needs assessments, policy and programming, business plan and fiscal analysis, and master plan studies), annual capital improvement programming for parks and recreation facilities, and the design development and construction associated with city-wide parks and recreation renovations and new park developments. Key Projects: • ADA Compliance Audit Staff has initiated an internal ADA Compliance Auditing effort of all parks and recreation facilities. The initial staff training was conducted during the week of September 18-22 to understand the scope of the new federal regulations affecting access and mobility. The goal is to audit all parks and recreation facilities and prepare a transition plan by March 2012 outlining the process for gaining full ADA compliance within our system. • Asset Management Program: The Asset Management Program (AMP) is intended to improve the condition of our asset portfolio focusing on the assets of the department such as land features, playgrounds, soccer fields, pathways, bridges, picnic shelters, turf, landscape plantings and major Agenda Item IV-B Page 1 buildings and structures such as pools and recreation centers. Responsible and conscientious management of these assets is vital to maintaining and planning for park and facility improvements over time. Over the next month staff will develop recommendations for the implementation of the AMP. Follow-up will include refinement of the asset management data base to be used as a decision-making tool for future capital improvement programs. • Elks Neighborhood Park: The Elks Neighborhood Park design plans continue to move forward. The construction bid process is anticipated for the end of 2011 with park construction beginning in 2012. The Elks Neighborhood Park Public Art Selection Panel has recommended Erick Johnson (Ft. Collins, CO) and Mike Juarez and Mike Cody (Denver, CO) as the project public artists. • Round 12011 / Round 2 2012 BOND Program: Staff continues to assist city Finance Department in refining project priorities and recommendations for future BOND programs. Project of the Month • Boulder Reservoir Master Plan: The DRAFT Boulder Reservoir Master Plan is currently in review by Parks and Recreation and other departments who may be affected by possible future developments at the reservoir. A DRAFT Final Master Plan will be provided to PRAB for review and comment in October. A PRAB study session will be scheduled in late October or early November prior to the next public Open House meeting scheduled for November 16th. The Boulder Reservoir Master Plan PRAB Public Hearing is scheduled for November 28th. Boulder Reservoir Master Plan Images Workgroup: Urban Resources Program Overview: Responsible for natural resource management and coordination involving urban forestry, horticulture, volunteer services, wildlife, wetlands, integrated pest management (IPM), conservation and resource protection. Program includes departmental GIS and asset management program design and supervision. Agenda Item IV-B Page 2 Key Projects: • Valmont City Park: Prairie dog management, south side of Valmont Road On-going: Staff is working to resolve prairie dog encroachment issues by performing passive relocation techniques to clear area for future disc golf course planning as part of Phase One. • Annual Prairie Dog Mapping Updates As part of the Urban Wildlife Management Plan, updating current prairie dog colonies and occupied areas is conducted annually in the fall. This provides more accurate data after the spring pup season and juvenile males relocating to establish new colony sites. Seasonal crews map all sites using GPS receivers and updating GIS layers to be used for future park and city planning efforts. • Tree Inventory On-going: staff coordinating to update tree inventory of 40,000 street and park trees. • Tree Removals City forestry staff coordinated with multiple city departments, RTD and a beekeeper, to have several large trees removed from the downtown municipal campus. (The beehive was successfully transported with no harm to the bees.) Other tree removal projects continuing for lower profile trees (53). • Volunteer Projects A variety of volunteer projects have been going on the past several months with the 2011 summer being one of the busiest years for projects and requests for volunteer projects. July - 115 volunteers for ten different projects for 340 volunteer hours August - 70 volunteers for four projects for 210 volunteer hours. September - Two large projects at Valmont Bike Park and National Public Lands Day. Project of the Month: • High Profile Tree Removals along downtown Municipal Campus, Broadway and Pearl Street: Several large diameter trees requiring pruning or removal due to health and safety concerns resulting from Hazard Tree Surveys. Project coordination with several city departments and private tree contractors is necessary to ensure that trees are safely pruned or removed without significantly impacting street, sidewalk or bikepath traffic. Agenda Item IV-B Page 3 a~ s ex N f fie? itC f/r i '~I a ~k r I 4P 1 f "Memorial "flowers left at site by a citizen after the tree was removed. A card was also left prior to the removal, giving thanks to the trees' lifetime service. Workgroup: Urban Park Operations Program Overview: Responsible for the management and maintenance of urban park and other City facilities, including: centralized irrigation system control, irrigation system installation and repair, playground safety program, shelter rental program, athletic field maintenance, general park turf maintenance, integrated pest management (IPM), snow removal, trash removal, fleet management, garage operations, High Use Park Sites (includes, all aspects of maintenance at Pearl Street Mall, Downtown Municipal Complex, Boulder Creek Bike Path, East Boulder Community Park, Harlow Platts Park, North Boulder Recreation Center/Olmsted Park, Foothills Park, Tom Watson Park, Columbia Cemetery, the Andrews Arboretum, and Valmont Park and Valmont Bike Park). Responsible for parks construction workgroup Repair and Renovation Projects and Capital Projects. Key Projects: • East Boulder Community Park Plantings Maintenance staff installed additional shrubs, grasses and perennials to the front of the Center. The plants were donated by the Center for ReSource Conservation with some left-over from the Dairy Center project. • Shanahan Ridge Playground surfacing replacement: Staff is working to replace non ADA compliant surfacing with poured in place surfacing at this site • A-7 Park and Ball field Irrigation and Turf renovation and replacement. Agenda Item IV-B Page 4 As part of the CIP Plan, staff is updating current fields with new irrigation including the Baseline Irrigation system and soil moisture sensors. The Turf will be renovated in the spring of 2012. • East Mapleton Playground surfacing replacement Staff coordinating to replace Fibar in playground with poured in place rubber surfacing. • Computerized Irrigation replacement Staff continues to work in the Municipal complex area replacing older components with the new system, complete with soil moisture sensors and Irrigation audits to establish appropriate watering schedules. • Foothills Park Field Renovation Staff completed a field renovation at Foothills Community Park including; irrigation head replacement, aeration, seeding, and top-dressing. • Tulip Bulb Give Away The Parks and Recreation Tulip Bulb Give-Away on the Pearl Street Mall was April l ltli and was deemed a success! The department raised $469.83 in donations and gave away 11,000 bulbs. • Flood Control Swing Gates: Parks staff has been working with Public works staff to design and install Flood Control Swing Gates along the Boulder Creek Bikepath. The installation work will begin September 20, 2011. • Preparing for Snow Removal Operations Parks and Recreation maintenance staff are involved in snow removal operations for all Parks and Recreation facilities and many additional city facilities. The Urban Parks workgroup manages snow removal efforts that include assistance from Golf Course, Boulder Reservoir, and Urban Resources staff to ensure safe access to facilities during times of snow. Urban Parks staff also coordinates snow removal with Parking Services, OS/MP, and Transportation staff to ensure efficient city-wide operations. Parks staff are responsible for over 179,000 linear feet of paths, 197,000 of plaza areas, and 1,459,000 square feet of parking lots (33 lots). Project of the Month: • Valmont Bike Park's First Event: Boulder Mountain Bike Festival August 28, 2011 The first Valmont Bike Park Event was August 28t1i and consisted of Dual Slalom Race, Slopestyle Competition, and a Mountain Bike Race. The event is part of this summer season's three "test" events at Valmont Bike Park, with the other two being the September 17th Cyclocross race and October 30tH Boulder Cup National Series Cyclocross Race (previously held at Harlow Platts Park). The Boulder Mountain Bike Festival was overall successful with lots of smiles and camaraderie amongst the competitors. The event provided staff experience on how to effectively manage future events at the park. Agenda Item IV-B Page 5 t l S. i. August 28t~' Mountain Bike Competitor 2. Pottery Lab Update The Parks and Recreation Department (Department) contracted with Museum Management Consultants, Inc. (MMC) to conduct a management assessment of the pottery program. MMC has provided consulting services to over 300 museums, art centers, parks, theaters, and other cultural organizations throughout the United States and is known for their expertise in organizational assessment, institutional planning, and audience research. The assessment began in July with stakeholder interviews. Currently, MMC is conducting the program analysis and benchmarking/market analysis. Program recommendations and the draft report will be submitted to the Department in late October. The final report will be presented by MMC to the PRAB at the November 28 business meeting. The assessment's information and some recommendations, if feasible, could be implemented for the Winter 2011-2012 session, others will be considered during the development of the Department's 2013 budget submission. Staff continues to have follow-up meetings and conversations with representatives from the Friends of the Pottery Lab (FOPL) and members of the Parks and Recreation Advisory Board (PRAB), to answer questions and identify potential short-term solutions for the operations of the Pottery Lab. The Department plans to offer more pottery programs in 2011-2012 than in past years. The portfolio of classes for the winter and spring sessions will include additional beginner and youth classes than in previous years as well as additional workshops. Agenda Item IV-B Page 6 3. Department Sponsorship Policy and City Policy on Sponsorship Naming of City Facilities The attainment of sponsorships was instrumental to the development of the Valmont Bike Park. To date, over $150,000 was raised through individual and corporate donations. All donors are recognized on the on-site donor board with larger donors being recognized on individualized stones in the park plaza. The following provides background information on the Department and City's approach to sponsorships and sponsorship naming of City facilities. Department Sponsorship Policy http://www.bouldercolorado.g.ov/files/Parks%20and°/o2ORecreation/About Parks Rec/sponsorsh 1p.pdf) In 2001, the Parks and Recreation Department's Sponsorship Policy was adopted. It was created as a mechanism to gain local, regional, and national commercial businesses, non-profit groups, and individual support for sponsorship opportunities desired by the Department. It is the goal of the Department to create relationships and partnerships with sponsors for the financial sustainability and or development of amenities, facilities and programs. Sponsorships are cash or in-kind products and services offered by sponsors with the clear expectation that an obligation of sponsorship recognition is created. The recipient is obliged to return value to the sponsor, typically via public recognition, publicity or advertising that highlights the contribution of the sponsor. The arrangement is typically formalized by a letter of agreement or contractual arrangement that details the particulars of the sponsorship Since the City intends to create a limited forum, focused on advertisements incidental to commercial sponsorships of Parks and Recreation facilities and programs, no non-commercial speech is permitted in the limited forum created by this policy. Additionally, sponsorships that will not be considered are those that: • Promote environmental or work practices that, if they took place in the Boulder community, would violate U.S. or Colorado law (i.e., dumping of hazardous waste, exploitation of child labor, etc.), or promote drugs, alcohol, or tobacco, or that constitute violations of law. • Exploit participants or staff members of the Department. • Offer benefits which may violate other accepted policies or the City Sign Code. Policy On Sponsorship Naming of City Facilities http://intraweb.ci.boulder.co.us/files/departments/human resources/policy/Sponsorship Naming _Policy.pdf ' In 2010, the City established a policy allowing sponsorship naming or renaming of city owned and operated facilities (not facility amenities such as at Valmont Bike Park). The scope of this policy does not extend to other practices of naming city facilities including: Agenda Item IV-B Page 7 • Naming for commemorative purposes; • Naming rights for events; • Naming facilities for purposes of public identification (i.e., North Boulder Recreation Center); • Naming facilities after landmarks (i.e., local resources, geographic features); or • Naming facilities after past or present owners of the property, property donors or historic names. As noted in the City policy, the Department's sponsorship policy pertaining to the naming of City facilities takes precedence over the City policy as long as it contains requirements that are as strict as the City's policy and adheres to the procedural steps for review and approval (see page 3 of the City policy). Like the Department policy, the City policy contains the same excluding factors including: work practice violations, exploitation and sign code violations. The Department will continue to pursue sponsor relationships in future facility development as a means to maximize community resources and develop outstanding facilities such as Valmont Bike Park. Agenda Item IV-B Page 8 CITY OF BOULDER PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM MEETING DATE: September 26, 2011 AGENDA TITLE: Public hearing and consideration of a Motion to Approve a Boulder B-cycle station at the North Boulder Recreation Center and amend the existing Revocable License for Boulder Bike Sharing to allow this location PRESENTERS Parks and Recreation Kirk W. Kincannon, CPRP, Director of Parks and Recreation Alice Guthrie, Recreation Superintendent Keith Walzak, Parks Planning Manager Lisa Martin, Urban Parks Manager Transportation Tracy Winfree, Director of Public Works for Transportation Mike Gardner Sweeney, Transportation Operations and Planning Coordinator Martha Roskowski, GO Boulder Program Manager Randall Rutsch, Senior Transportation Planner Marni Ratzel, Bicycle and Pedestrian Transportation Planner EXECUTIVE SUMMARY: Boulder Bike Sharing, a local non-profit doing business as Boulder B-cycle, worked with the city of Boulder to launch a public bike sharing system on May 20, 2011. This system currently provides short term bike access at thirteen conveniently located automated stations and has proven popular with the Boulder community. The system is supported by Boulder's robust network of bicycle facilities, a large visitor base and the community's embrace of bicycling. Boulder B-cycle anticipates adding four additional stations by the end of the year. Previous memos to the Board covered the license agreement governing stations located on city property and those stations proposed to be located on Parks and Recreation property as well as stations located city-owned property maintained by Parks and Recreation. The February 28, 2011 memo also anticipated that future station locations on Parks and Recreation property would be handled as addendums to the existing lease, with the supporting materials being brought to the PRAB for approval. Working in conjunction with Parks and Recreation and Transportation staffs, Boulder B-cycle is proposing to locate a new station at the North Boulder Recreation Center. The PRAB is asked to approve the addendum to Revocable License as contained in Attachment A. The PRAB's action on this item will be included in the recommendation to the city manager to amend the license agreement to allow this station. AGENDA ITEM #-V- -PAGE-1- Suggested Motion Language: Staff requests Board consideration of this matter and action in the form of the following motions: Motion to approve the addendum to the Revocable License with Boulder B-cycle to allow the proposed B-cycle station at the North Boulder Recreation Center. BACKGROUND: Bike sharing is already successful in many European and Asian cities and is rapidly being adopted in North America. The Velib program in Paris is perhaps the most famous model, while Montreal implemented the first North American system in 2009; Washington D.C, Denver, and Minneapolis launched pioneering programs in 2010. Many cities are in the process of launching bike sharing systems in 2011 include Aspen, Boston, Fort Lauderdale, San Antonio, Chattanooga, Des Moines, Nashville, Honolulu, San Francisco and the Bay Area, New York, Miami, Toronto, and Ottawa. Boulder launched a bike sharing program to help meet the sustainability goals established by the city of reducing single-occupant vehicle trips, vehicle miles traveled and transportation-related emissions. Additional goals of the program are to: ■ Increase use and awareness of Boulder's award-winning bikeway system; ■ Create new bicycle commuters; ■ Expand community partnerships in support of bicycling as an active, fun and convenient transportation mode; ■ Leverage city contribution and commitment of the program with community-based sponsorship revenues; ■ Bolster the city's reputation as a leader in bicycling; and, ■ Encourage Boulder's many visitors to explore the city by bicycle. In addition to signing the revocable license with Boulder B-cycle, the city provided an initial grant to support the system and amended the Boulder Revised Code to allow signage and sponsorship opportunities to help support bike sharing in Boulder. Boulder B-cycle launched the Boulder system on May 20, 2011 with twelve stations focused in the downtown area. A thirteenth station was opened in August at the Village Shopping Center and Boulder B-cycle plans to open four additional stations by the end of the year. These station locations are shown in the map in Attachment B. Boulder B-cycle owns, operates and maintains the bike sharing system. The bikes are specially designed that fit people of all sizes and are equipped for utility trips around town. Members and walk-up users can check out a bike by swiping a credit card or membership card at the station and bikes can be returned to any station in the Boulder B-cycle system. A progressive rate structure (first 60 minutes free with charges for each additional 30 minutes) encourages short trips and a quick turn-over to maximize the availability of bikes. A maintenance staff actively monitors the system to ensure the bikes are ready to ride and to redistribute bikes as needed. AGENDA ITEM #-V- -PAGE-2- ANALYSIS: Parks and Recreation Advisory Board Role The PRAB is unique among City of Boulder boards in that it has a direct role in the use of property owned by the Parks and Recreation Department. The role of the PRAB with regard to leasing, permitting, or licensing parkland property is defined in the Boulder Revised Code (BRC) as follows: Boulder Charter Section 164. Franchises, leases, permits, and licenses in parks ...The council may by motion grant leases, permits, or licenses in or on park lands, but only upon the affirmative vote of at least four members of the parks and recreation advisory board. The council may, by ordinance, delegate all or any part of this authority to the parks and recreation advisory board to approve such leases, permits, or licenses. The parks and recreation advisory board may, by motion, subdelegate all or any part of its delegated authority to approve such leases, permits, or licenses to the city manager. The city manager may enter into standard commercial licensing agreements for automatic food vending machines on park lands without the approval of the parks and recreation advisory board or the council. Council delegated such authority to the PRAB pursuant to: Section 8-3-23 Delegation Concerning Leases, Licenses, and Permits Pursuant to charter section 164, the parks and recreation advisory board is delegated the authority to approve any lease, license, or permit in or on park lands whose term does not exceed three years, as may be recommended to it by the city manager. The license for bike share stations on Parks and Recreation Department properties is for a term of three years and falls under the delegated authority to the PRAB to approve licenses. Proposed Station on Parks and Recreation Department Property While the North Boulder Recreation Center (NBRC) was initially identified as a potential site for a bike station, funding was not available to locate a station here with the roll out of the system. Since that time, the city has received a grant from the Colorado Department of Transportation that will cover the capital cost of this station. Given this opportunity, the Parks and Recreation Department has agreed to sponsor the station. Sponsorship of a station has a cost of $10,000 per year and includes recognition for the sponsor at the station. Details of this proposed location are included in the addendum to the Revocable License in Attachment A. These include photos and layout diagrams for the proposed site including the maximum identified envelope for the licensed area. As the proposed bike sharing station will replace some exiting bike racks, information on the relocation site for these racks is also included. The specific location at the NBRC was selected by an interdepartmental staff group using the standard checklist of factors to consider in station location contained in Attachment C. The site AGENDA ITEM #-V- -PAGE-3- was reviewed and visited by Parks and Recreation Department staff, including NBRC operations and Park maintenance staff, and does not present any concerns. Boulder B-cycle results Boulder B-cycle has been in operation since May 20, 2011 and has produced a two month report on operations since that time. In the first 60 days of operation, 7,337 trips were made and 840 annual memberships were sold. Usage has continued to increase, such that since the launch on May 20th, Boulder B-cycles have logged more than 12,500 individual trips. Users of the system have ridden an estimated 37,500 miles, burned more than 3 million calories, and kept more than 73,500 pounds of carbon from entering the air by riding instead of driving. More than 4,370 people have purchased day access, and there were 935 annual members in early September. Boulder B-cycle expects to meet its membership target of 1,000 annual members by the end of September. Part of the B-cycle system is a monitoring and reporting system. As each use of a bike is initiated by a specific B-cycle member, B-cycle is able to provide reports on the number of checkouts by membership categories and station locations. This utilization data can be combined with B-cycle's periodic user survey to assess mode shift impacts of the station on trips to NBRC. PUBLIC PROCESS AND COMMENT: An open house on the proposed Phase 1 bike sharing station locations was held on Feb. 1, 2011 in the Municipal Building lobby. The comments received were generally supportive of the system and include suggestions for additional station locations. This public hearing provides the opportunity for public comment on the proposed station at the North Boulder Recreation Center. NEXT STEPS: If the PRAB approves the Boulder B-cycle station for the NBRC, the station will be installed in early fall Three other stations are expected to be installed before the end of the year. As the system proves successful and funding allows, the Boulder B-Cycle system will expand to cover more of Boulder, with areas such as the University Hill targeted in the Phase 2 implementation. ATTACHMENTS A: Addendum for the Revocable License Agreement for a Boulder Bike Share Station location at the North Boulder Recreation Center B. Addendum- THE LICENSED PREMISES PARK LAND C. Station Location Considerations AGENDA ITEM #-V- -PAGE-4- Attachment A EXHIBIT B Addendum- THE LICENSED PREMISES PARK LAND North Boulder Recreation Center Addendum AGENDA ITEM # V-A PAGE s Attachment A - r t a AGENDA 1TEM # V A YA(11J b zwr3 Attachment A . 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I }~rtr Not AGENDA ITEM # V-A PAGE 10 Attachment C Station Location Considerations While bike sharing is a relatively new technology, experience with established systems over the last five years has provided some general guidelines on selecting station location. Key factors related to successful station location include: ■ Stations need to be conveniently located. The general rule of thumb for station spacing is that they be located about 300 meters apart. This density of stations supports the short trips that bike share systems are designed to serve. For the Boulder Downtown area with many trip originations and destinations, this suggests a station about every three blocks, such that a station can be accessed on average in less than a two block walk. In other areas, stations are further apart and located in close proximity to an anchor, such as the Millennium Hotel; ■ Stations need to be in highly visible locations, so they are easily found by visitors and residents alike. While bikes are not allowed to be ridden on the Pearl Street Mall, highly visible locations for Boulder B-Cycle stations could be placed on the loop roads around the Mall and on the streets that cross Pearl; ■ Stations should be located in areas with a density of population and employment and a variety of destinations that attract trips. The Downtown area was selected for the initial phase of Boulder B-Cycle as it has a variety of attractions, a high employment density, and a number of populations that are likely customers for bike sharing, including employees, visitors and tourists; ■ Station locations should be balanced by user base and trip type. This aspect is supported by having a variety of user types and destinations so that trips are relatively balanced. Some bike share systems have had a strong directionality of trips, such as from residential to employment areas, which require significant maintenance to rebalance the system so that bikes remain available. There are also a significant number of practical considerations in determining the specific location for a station. These include: ■ Adequate space for the required station foot print, which includes not only the physical dimensions of the station but a back-up zone allowing bikes to move behind parked bikes to access all docking stations; ■ Maintain pedestrian and ADA access to areas, building entrances and sidewalks adjacent to the bike share stations; ■ Provide good solar access where possible so that the stations can be solar powered. Where this is not possible, locate so that reasonable access to electric power is available; ■ Locate so that mowing, snow clearing, snow storage and other maintenance activities are not obstructed and can be carried out efficiently; ■ Avoid or minimize impacts to other infrastructure systems, such as signs, power, irrigation and drainage facilities; ■ Install on existing hard surface where possible for a secure footing and to minimize project costs and additional impervious surface. AGENDA ITEM # V-A PAGE 11 Attachment C For stations located on Parks and Recreation Department property maintained by Parks and Recreation staff, in addition to the practical considerations in determining specific station locations provided above, staff recommends the following criteria for bike share station locations: ■ The Boulder B-Cycle Station operators should be responsible for all maintenance and repair of the stations. ■ The Boulder B-Cycle Station operators should be responsible for any safety issue to both Boulder B-Cycle Stations users and non-users in the area. ■ The Boulder B-Cycle Station operators should be responsible for all snow removal around stations and bicycles. AGENDA ITEM # V-A PAGE 12 CITY OF BOULDER PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM MEETING DATE: September 26, 2011 AGENDA TITLE: Public hearing and consideration of a Motion to recommend the Park and Recreation proposed project list for Round 2 Bond Projects to the Capital Investment Strategy Committee (CISC) PRESENTERS Parks and Recreation Kirk W. Kincannon, CPRP, Director of Parks and Recreation Jeff Dillon, Parks and Planning Superintendent Keith Walzak, Parks Planning Manager Jeff Haley, Park Planner EXECUTIVE SUMMARY: The City of Boulder is initiating a second round of bond projects that if approved by City Council, would go to the voters in November 2012. The Capital Investment Strategy Committee (CISC) will oversee the public process in identifying projects and making decisions as to what projects will be recommended to Council for final approval. The list of projects prepared by staff for PRAB review include those projects that have been on the Department's long-term capital improvement list and are found on approved Park and Recreation Master Plan and park planning documents. A list of park projects grouped into specific categories (Attachment A) and a general project location map, (Attachment B) is provided. This list of projects total almost $130 million in estimated project costs. The first touch for PRAB was the recently held September 21 PRAB Study Session and the PRAB meeting on Sept. 26 will be the second touch for the PRAB. Additional opportunities for PRAB to be updated as the CISC work progresses will be provided in each on the upcoming months. The CISC will hear from the Parks and Recreation Department on October 19.This is an important opportunity for PRAB members to attend. The final project list will go to City Council in June and July 2012 for finalization and the development of ballot language. The voters will ultimately decide the outcome of the Round 2 Bond initiative in November of 2012. STAFF RECOMMENDATION: • Staff recommends that the PRAB approve the recommended draft Park and Recreation Department proposed project list for Round 2 Bond Projects to the Capital Investment Strategy Committee CISC . AGENDA ITEM V-B -PAGE-1- Suggested Motion Language: Staff requests Board consideration of this matter and action in the form of the following motions: Motion to approve the recommended draft Park and Recreation proposed project list for Round 2 Bond Projects to the Capital Investment Strategy Committee (CISC). BACKGROUND: Based on the success of the Round 1 Bond Project initiative and the work of the Capital Investment Strategy Committee (CISC), the City of Boulder is initiating a second round of bond projects that would potentially go to the voters in November 2012. Unlike Round 1 projects, which focused on significant deficiencies or existing major infrastructure repairs, Round 2 Bond projects are intended to focus on enhancements and development projects that are part of the approved department's Master Plan documents. At the September 1 lt' CISC meeting, City Manager Jane Brautigam framed Round 2 projects as those that will make Boulder a great city. The Parks and Recreation Department has participated in internal meetings with various city departments who will also have projects on the Round 2 list and worked to identify common project areas and where projects may overlap. The list of projects prepared by staff for PRAB review included those projects that have been on the Department's long- term capital improvement list and are found on approved Park and Recreation Master Plan. Attachment A provides a list of park projects grouped into specific categories. The list of projects total $129 million in estimated projects. The City has many competing needs and interests. Funding even a small percent of these Park and Recreation Department projects will help bridge the gap that has developed over the past decades. A preliminary set of evaluation criteria (Attachment C) were developed by City staff managing the project and have been included in the PRAB packet to use in evaluating and scoring each project. These criteria include: • Further Boulder's unique role and sense of place. • Further the city's economic, environmental, and social sustainability goals. • Reflect community values and benefit a broad cross-section of the community. • Have been identified in or will carry out goals in an adopted plan. • Provide for ongoing and/or greater efficiency in conducting the city's business. • Avoid higher cost investments later. • Have known costs and an identified site options. • Address existing unfunded significant deficiencies. The first touch for PRAB was the recently held September 21 PRAB Study Session and the PRAB meeting on Sept. 26 will be the second touch for the PRAB. Additional opportunities for PRAB to be updated as the CISC work progresses will be provided in each on the upcoming months. The CISC will hear from the Parks and Recreation AGENDA ITEM V-B -PAGE-2- Department on October 19.This is an important opportunity for PRAB members to attend. The final project list will go to City Council in June and July 2012 for finalization and the development of ballot language. The voters will ultimately decide the outcome of the Round 2 Bond initiative in November of 2012. IMPACTS: The total estimated backlog of park development and acquisition is estimated in excess of 130 million dollars of unfunded park needs. These projects are reflected in the Department's Master Plan and if developed, would add economic growth from additional revenues associated with user groups paying fees and charges as well as generating revenues to the local tax base through attracting visitors, retaining a quality work force and encouraging new businesses to locate within the area. PUBLIC PROCESS AND COMMENT: The primary public process for Round 2 Bond Projects will be conducted through the CISC with a series of meetings and vision sessions planned between October and December of 2011. In addition City Council will be the final public body that will hold public hearings and approve the final Round 2 Bond Projects. PRAB will play an important role in identifying and supporting key projects. Public hearings will be held at the preliminary stage as well as at the final recommendation by PRAB in November. RECOMMENDATIONS FOR ROUND 2 BOND PROJECTS: Based on PRAB input and recommendations, the Department is recommending the following category grouping be included in the Round 2 Bond Projects (Attachment A). The projects total $129,200,000 and represent unfunded priorities from the Park and Recreation Master Plan as well as various other park and recreation planning documents. The grouping of projects into the following nine categories is intended to consolidate major projects by use as well as management and operational efficiencies. This includes the following categories: 1. Athletic Fields 2. Recreation Centers 3. Flatirons Golf Course 4. Boulder Reservoir 5. City and Community Parks 6. Neighborhood Parks 7. Boulder Creek Share Pathway and related projects 8. Cultural Facilities 9. Park Acquisitions NEXT STEPS: The Department will forward the results of PRAB recommendations for the draft project list for Round 2 Bond Projects to the CISC by the end of September. This will then go AGENDA ITEM V-B -PAGE-3- through an evaluation process with other departments by the CISC. On October 19`1 the Parks and Recreation Department will present the list of recommended projects along with background information to the CISC. Between October and December new ideas (Attachment D) will be considered and presented by various departments as well as the general public and these may be added to the overall list of city wide projects. The CISC will evaluate these projects and vote on a final recommendation which will go to City Council in June and July for approval and development of ballot language. If approved by voters in November 2012 these projects would then be added to City's annual CIP process for project construction. ATTACHMENTS Attachment A: Parks and Recreation DRAFT Proposed Round 2 Project List Attachment B: Round 2 P&R Bond Project Draft Recommendation MAP Attachment C: Round 2 Proposed Bond Project Survey and Scoring Criteria Attachment D: New Ideas Project Submittal Process AGENDA ITEM V-B -PAGE-4- Attachment A: Parks and Recreation Department Round #2 Proposed BOND High Priority Project List Project Funded Year Funding Estimated new Identified in NO. Department Project Name Project Description Project Amount Amount Unfunded Amount Funded Source(s) Annual 0&M Master or Notes Strategic Plan? 1. Athletic Fields Stazio ballfield improvements include installation of a new four ball field w/lighting, parking, landscaping and irrigation improvements, replacement of the existing tensile shade structure canopy and new shade structures at seating areas, ADA compliance improvements, a Parks and Recreation Stazio Ballfield wetland permitting and possible wetland $ 8,000,000 $ $ 8,000,000 Unfunded None Parks/Rec MP Improvements transfers to mitigate impacts of existing wetland on-site, stormwater and drainage improvements and the refurbishment of existing turf areas of existing fields. Design and construction of new shade structures, Universally Accessible Play Area, entry feature, bleachers, turf field, parking lot Economic impact and revenue b Parks and Recreation Pleasant View Fields expansion and improvements and new $ 6,000,000 $ $ 6,000,000 Unfunded None $ 150,000 Parks/Rec MP producing opportunity. Need for more maintenance facility improvements. parking at south end (90 spaces). 2. Recreation Centers a. For NBRC: expansion of weight room and program space, front desk remodel and new recycling facilities. b. SBRC: Leisure and therapy pool, raised indoor running track, high-tech teen area, concessions area, program, office space and multi-purpose rooms, indoor playground, child care facility, platform tennis, and recycling Recreation Center facilities. Recreation/ NBRC: $210 a b c Parks and Recreation Facility c. EBRC: Facility and entry remodel and interior $ 14,000,000 $ $ 14,000,000 Unfunded None $ 100,000 Program/ EBRC: $7M Enhancements upgrades to maintain and/or expand on existing Facilities MP SBRC: $5M program facilities. Additional gymnasium, multi- purpose art room and program areas, outdoor covered patio, concessions, expanded leisure pool and weight room, remodel of office and meeting room space, upgrades to restroom and recycling facilities. Page 1 101712011 Agenda Item 5b Attachment A Attachment A: Parks and Recreation Department Round #2 Proposed BOND High Priority Project List Project Funded Year Funding Estimated new Identified in NO. Department Project Name Project Description Project Amount Amount Unfunded Amount Funded Source(s) Annual 0&M Master or Notes Strategic Plan? 3. Flatirons Golf Course Redevelopment of a Events Center to address environmental, health and building code issues associated with the existing structure and to respond to potential market and revenue opportunities as defined by the Flatirons G.C. business plan (2010). Improvements will include course modifications that may be required as a Cost estimate based on preliminary Flatirons Events result of the new events center redevelopment, concept level plans. Additional Center including; drive and parking lot enhancements design and cost estimates are a Parks and Recreation Redevelopment and and realignment of hole 9 at the course entry. $ 9,200,000 $ 9,200,000 FY 2011 $ 85,000 Parks/Rec MP required. Golf Course Other improvements may include; enhanced Phase 1: $8M (Events Center) Improvements driving range to include a tiered deck system Phase 2: $1.2M (Course and improving tournament and event facilities modifications) aimed at increased efficiencies and revenue producing opportunities. 4. Boulder Reservoir Design and construction of remodeled and/or new replacement of existing structures (administrative, marina and maintenance buildings), demolition of existing security bldg, and new boat and camp equipment storage structure facility. New upgraded ADA compliant playground areas, improve outdoor performance Actual priority improvements, capital venue and beach areas, and wayfinding and B. Reservoir budget and programming of improvements will be defined as a a Parks and Recreation Boulder Reservoir signage replacements. Improvement to wildlife $ 5,000,000 $ - $ 5,000,000 Unfunded None $ 350,000 MP and Improvements management (prairie dog management) areas, Parks/Rec MP part of the upcoming Reservoir Site / feeder canal trail, Westshore trail system Management Plan to be developed in (51st.multi-use trail connection), fencing and FY 2012. Northshore/Coot Lake improvements and permitting and fees. Additional staffing needs will be required to accommodate design, construction and ongoing operations and management. Page 2 101712011 Agenda Item 5b Attachment A Attachment A: Parks and Recreation Department Round #2 Proposed BOND High Priority Project List Project Funded Year Funding Estimated new Identified in NO. Department Project Name Project Description Project Amount Amount Unfunded Amount Funded Source(s) Annual 0&M Master or Notes Strategic Plan? 5. City and Community Parks Design and development of new city park sport field complex to include possible synthetic turf fields, and improvements to multi-use trails, landscape and water conservation irrigation systems, new skate park facility, lighted outdoor play courts and Universally Accessible Play Area as well as sustainable and environmental Parks/Rec Phase I: $3.OM a Parks and Recreation Valmont City Park infrastructure improvements, such as storm $ 21,000,000 $ 21,000,000 Unfunded None $ 50,000 MPIR&R/CIP Phase 2: $18M water management, prairie dog habitat Program Potential private/public partnership mitigation, and improvements to park areas and revenue potential opportunities. south of Valmont Rd. The investment strategy will also include the adaptive reuse of existing Poultry Barn storage facility north of Valmont Road for future indoor programs and uses to be identified. Funding shall address the design and development of sustainable site development improvements, including; possible synthetic multi-use turf fields, new play courts, sidewalk and trail access connections, new shade Foothills Community pavilions and landscape enhancements. b Parks and Recreation Park Improvement to turf fields and play courts $ 9,000,000 $ $ 9,000,000 Unfunded None $ 30,000 Parks/Rec MP represent improved programming and revenue generating opportunities for the department as well as strategies to improve the health and well- being of park users. Master plan and redevelopment of park improvements to address out-dated shelters, pa course and disc course facilities and to improve multi-use field and turf improvements. Park Platts c Parks and Recreation Harlow Community P Community Park upgrades are needed to maintain this existing $ 2,000,000 $ $ 2,000,000 Unfunded None $ 50,000 Parks/Rec MP community park to meet neighborhood and industry standards. Complete the park master plan improvements including; installation of new shade pavilion, East Boulder park restroom facilities, petanque courts, raw d Parks and Recreation Community Park water irrigation pump and enclosure structure $ 2,000,000 $ $ 2,000,000 Unfunded None $ 20,000 Parks/Rec MP Based on 2009 cost estimates and pond improvements, electrical and landscape improvements and required permitting. Page 3 101712011 Agenda Item 5b Attachment A Attachment A: Parks and Recreation Department Round #2 Proposed BOND High Priority Project List Project Funded Year Funding Estimated new Identified in NO. Department Project Name Project Description Project Amount Amount Unfunded Amount Funded Source(s) Annual 0&M Master or Notes Strategic Plan? 6. Neighborhood Parks Neighborhod and pocket park improvements are distributed in critical growth areas. Funding is needed for the design and development of planned neighborhood and pocket parks to accommodate existing and future residential areas and level of service requirements in the community. Each park improvement project would be develop to support the livability and Neighborhood and needs of the adjacent neighborhoods in an effort a Parks and Recreation Pocket Parks to reduce vehicle miles traveled and $ 8,000,000 $ 8,000,000 $ 100,000 Parks/Rec MP accommodate neighborhood desires for improved urban parks. New and improved parks may include neighborhood parks such as; Violet Park and Heatherwrood Park and pocket parks such as; Gunbarrel Area Park (land acquisition and development), Ann Armstrong Park, Hickory Park and Sinton Park and the Boulder Junction Park development. Costs include Eben G Fine in 7a. This project is a combination of maintaining and repair of existing play courts and the addition of new facilities to meet current and future demand. Resurface, repair and/or reconstruction of existing and new tennis and basketball courts b Parks and Recreation Play Court at specific park locations. Reconstruction of $ 5,000,000 $ $ 5,000,000 Unfunded Parks/Rec MP Specific park locations to be Improvements existing courts will include new sub-base determined material and concrete surface, seal and paint, fencing and netting as required. Reconstruction of up to 10 high profile courts at $500,000 each. Page 4 101712011 Agenda Item 5b Attachment A Attachment A: Parks and Recreation Department Round #2 Proposed BOND High Priority Project List Project Funded Year Funding Estimated new Identified in NO. Department Project Name Project Description Project Amount Amount Unfunded Amount Funded Source(s) Annual 0&M Master or Notes Strategic Plan? 7. Boulder Creek Shared Pathway Eben G. Fine East Park master plan, design and development of the existing Eben G. Fine Park a Parks and Recreation Eben G Fine in conjunction with the Tributaries stream bank restoration project. Costs included in 6b Neighborhood Parks. Develop Civic Park Site Master Plan and design and development of new civic park space improvements in association with new flood way Municipal Complex regulations in conjunction with the proposed A downtown civic park master plan is b Parks and Recreation Public Improvements Specific Area plan projects. Park improvements $ 2,500,000 $ $ 2,500,000 Unfunded None $ 100,000 required to determine needs and Central Park shall consider required capital improvements costs and ongoing operations and maintenance needs. Implement the master plan. Investment strategies for the Scott Carpenter Park are intended to improve the quality and long-term sustainablity of this important urban park amentity. Funding is needed for the design and development of ADA compliant playground and restroom facilities, improving landscape, turf, irrigation and hardscape areas, demolition and/or remodel of existing bathhouse facility to meet ADA compliance, permitting for wetland regulatory compliance, improved outdoor pool plaza areas with new pool deck lighting system Phase I: $3.5M Scott Carpenter Park and demolition of the existing raised planter box c Parks and Recreation & Pool Facilit $ 6,500,000 $ - $ 6,500,000 Unfunded None $ 30,000 Parks/Rec MP Phase II: $3.OM (Fire Station Y and installation of a new shade pavilion, upgraded pump house and filtration system, and acquisition and park expansion) parking lot and access upgrades. Funding would include the land acquisition of the existing fire station at the corner of Arapahoe and 30th Street and redesign of the corner parcel to include a refurbished Scott Carpenter Skate Park, new park entry signage, landscape and irrigation improvements. Page 5 101712011 Agenda Item 5b Attachment A Attachment A: Parks and Recreation Department Round #2 Proposed BOND High Priority Project List Project Funded Year Funding Estimated new Identified in NO. Department Project Name Project Description Project Amount Amount Unfunded Amount Funded Source(s) Annual 0&M Master or Notes Strategic Plan? Design and develop required revitalization improvements to the Pearl Street Mall to address civic space improvements such as; tree A downtown civic park master plan is d Parks and Recreation Pearl Street Mall and hard surface paver replacements, new $ 6,000,000 $ $ 6,000,000 Unfunded None $ 100,000 required to determine needs and Improvements signage and seating amenities and other costs improvements necessary to maintain a dynamic and engaging public venue and economic attraction for the community. 8. Historical Properties and Cultural Facilities Funding will support the conservation and preservation of important historical and cultural assets in the community that tare managed by the Parks and Recreation Department. Ongoing historic/cultural facility upgrades associated with a Parks and Recreation Historic/Cultural Chautauqua Park, Harbeck House, Pottery Lab, $ 1,000,000 $ $ 1,000,000 Unfunded $ 100,000 Facilities and the Arts Center will address ADA compliance needs, improved programming and office, storage and display area as needed for each facility asset. 9. Acquisitions Land acquisition of Xcel maintenance yard adjacent to Stazio Field to develop new multi- use fields, concession areas, restrooms, storage/maintenance areas, parking, a Parks and Recreation Improvements Bal nts landscaping and irrigation improvements, $ 16,000,000 $ $ 16,000,000 Unfunded None mprovements wetland permitting and possible wetland transfers to mitigate impacts of existing wetland on-site, stormwater and drainage improvements. Land acquisition for new neighborhood and pocket parks as required for critical growth areas to accommodate existing and future residential areas and level of service New Neighborhood 1 requirements in the community. Park land b Parks and Recreation Pocket Park acquisition funds are necessary to support the $ 8,000,000 $ 8,000,000 $ 100,000 Acquisitions livability and needs of neighborhoods and the overall community. New park land may include; Gunbarrel Area Park (land acquisition and development), Boulder Junction park needs and other undefined park areas. Subtotals $ 129,200,000 $ - $ 129,200,000 $ 1,365,000 Page 6 101712011 Agenda Item 5b Attachment A I I . :a t' . w El 0 L . 7_ . : : _ o-l ~ - rr• ~ e - ~ 1 l .v+r . 1 a r . F .F K Mw u~ a- Ma• ~C3 s s C] ° - - - - E L ~ i M . r. . . . 4' i . c L Y Boulder Parks & Recreation v - Round 2 Bond Project List Athletic Fields a. Stazio Fields b. Pleasant View Fields Recreation Centers ~fe a. North Rec. Center c. East Rec. Center b. South Rec. Center t~~ 4 t Flatirons Golf Course Boulder Reservoir " Aft City & Community Parks :.w''~ 9 f a a. Valmont Park c. Harlow Platts Park b. Foothills Park d. East Park Neighborhood Parks JIM Boulder Creek City Wide Improvements a. Eben G. Fine Park c. Scott Carpenter Park b. Municipal Complex d. Pearl Street Mall , ■ 0 0.375 0.75 15 i7w Cultural Facilities : Wes Park Acquisition Boulder Parks & Recreation Round Bond Project Recommendations Boulder • Recreation Department, Boulder 09/21/11 Draft Parks and Recreation Department Round 2 Proposed Bond Project Survey Please rate the projects on the following page according to the criteria below. The scale is from 1 to 10, 10 fully meets the critera and 1 does not fit the criteria. The results will be tallied and shared with PRAB at the Sept. 26th PRAB Public Hearing. Complete the survey and return to Sally Dietrich by Monday Sept 26th at 8:00 am. Survey Criteria Sense of Place - Further Boulder's unique role and sense of place. Economic Sustainability - Further the city's economic sustainability goals. Environmental Sustainability - Further the city's environmental sustainability goals. Social Sustainability - Further the city's social sustainability goals Community Values - Reflect community values and benefit a broad cross-section of the community. Master Plan Goals - Have been identified in or will carry out goals in an adopted plan. Business Efficiency - Represents an important operational and/or maintenance, life cycle impact and cost efficiency- Long-term Investment - Avoid higher cost investments later. Reduce long-term operation and maintenance costs. Cost and Site Identification - Have known costs, identified site options and can construct within a five year timeline. Addresses Deficiencies - Address any existing unfunded significant deficiencies (physical, service, safety and/or compliance). Scale 1 2 3 4 5 6 7 8 9 707-1 Doesn't i Criteria Somewhat Fits Criteria Fits Criteria Page 1 10/7/2011 Agenda Item 5b Attachment C Page 2 10/7/2011 Agenda Item 5b Attachment C Parks and Recreation Department Round 2 Proposed Bond Project Survey coo r r c E = N d Round 2 Proposed Bond Projects E ) E .2 N 01- 0 E 'T !t- fA N C a + U a1 N a.+ U C U O N > N U N E to m fp C 41 (n ca 0 U 7 c O 3 O N CU O O> O a) -0 N p (n d W (n W (A u) (r) U> m W J U Q O H a Stazio Ball Field Improvements 0 b Pleasant View Fields 0 ILEDL!a a Recreation Center Facility Enhancements 0 Flatirons Event Center Redevelopment and Golf s- a Course I a Boulder Reser~ oulder Reservoir Improvements 0 a Valmont City Park 0 b Foothills Community Park 0 c Harlow Platts Community Park 0 d East Boulder Community Park 0 06- aPlanned Neighborhood and Pocket Parks 0 b Pla Court Im rovements 0 a Eben G. Fine 0 b Municipal Complex Public Improvements 0 c Scott Carpenter Park and Pool Facility 0 d Pearl Street Mall Improvements 0 a Historical/Cultural Facilities 0 a Stazio Ball Field Improvements 0 b Planned Neighborhood and Pocket Park Acquisition 0 Scale 1 2 3 4 5 6 7 8 9 10 Doesn't Fit Page 3 Somewhat Fits Criteria Fits Criteria 10/7/2011 Agenda Item 5b Attachment C Parks and Recreation Department Round 2 Proposed Bond Project Survey coo r r c E = N d Round 2 Proposed Bond Projects E ) E 01- 0 E 'T .2 C N fA N a + U a1 N a.+ U C U O N > N U N E to m fp C 41 (n ca Q1 U 7 c O 3 O N CU O O> O a) 'C N O (n d W (n W (A u) (1) U> m W J U Q O H ® a e a s e e 771-1 r 71 a 0 b 0 C 0 d 0 e 0 f 0 9 0 h 0 Scale 7 2 3 4 5 6 7 8 9 90 Doesn't Fit Somewhat Fits Criteria Fits Cntena Page 4 10/7/2011 Agenda Item 5b Attachment C Attachment D - New Ideas Draft Process & Schedule for Considering "New Ideas" Projects Submitted by the Public & New Projects from the City 9/21/2011 Public Ideas Schedule Now: Change website to allow public to submit project ideas on line • Require projects to be submitted on application form similar to the ones city departments use to describe unfunded projects. • Note that Committee will put together draft bond packages based on a set of criteria that is yet to be developed. (Draft criteria will be available Oct 7 & final criteria by Nov 18). Committee will review all proposals as they come in & will formally consider them on Dec 5. • Also note that a key issue will be whether 2012 is the right time to consider a tax increase for public improvements. Therefore, City Council will decide in early 2012 whether to continue the project or put it on hold for consideration at some point in the future. Oct 7: Insert draft criteria on the Website following Oct 3 Committee discussion Nov 7: Press release/ emails re: public can submit new ideas Nov 18: Insert final criteria following November 15 Council direction on goals/ criteria CISC mtgs after Oct 7: (Oct 20, Nov 7, Nov 17) Bring project applications submitted by the public to the CISC. Committee to decide whether to request follow up presentation/ info from submitter(s). Nov 17: New ideas from the city (and Boards) considered by CISC Dec 5: New ideas from the public considered by CISC City Ideas Schedule Sept 7: CIS team discusses criteria for considering new ideas Sept 21: CIS Staff team reviews & prioritizes dept new ideas submittals, follows up with additional info needs. Other ideas that should be put on the table? Oct 12: New ideas from departments due to CIS staff team Oct 19: Final review and decision of which ones to move forward Oct 26: Final review and decision (additional discussion if needed) Nov 10: Materials sent to Capital Investment Strategy Committee (CISC) Nov 17: New ideas from the city considered by CISC Page 1 Agenda Item V-B Attachment D Draft Purpose/ Criteria for Round 2 Projects for CISC to consider Oct 3: Purpose: Develop a bond package for consideration in 2012 that raises new revenues to invest in capital projects that "make Boulder Boulder" and includes ongoing O & M to support those projects. Considerations: Focus on projects that: • Further Boulder's unique role and sense of place. • Further the city's economic, environmental, and social sustainability goals. • Reflect community values and benefit a broad cross-section of the community. • Have been identified in or will carry out goals in an adopted plan. • Provide for ongoing and/or greater efficiency in conducting the city's business. • Avoid higher cost investments later. • Have known costs and an identified site options. • Address existing unfunded significant deficiencies. General Project Schedule August- October, 2011: Develop overall process and schedule and assemble background information. November, 2011 - February, 2012: Get draft project lists from departments, input on new ideas from the public, and preliminary public opinion polling results. Develop draft 2012 bond package options. February, 2012: Based on public opinion polls, political climate, economic outlook, and recommendation from the Stakeholder Committee, City Council will decide whether to move forward or put the project on hold. If council puts the project on hold, materials will be held for consideration at some point in the future and the committee will be disbanded. If council directs that the project move forward, council will also provide direction on what options to take out to the public. March - May: Get public input on bond package options (projects and revenue sources). May, 2012: Get results of more thorough public opinion poll. Stakeholder Committee finalizes its recommendation. June - July: City Council provides direction and a final decision on a potential ballot item. Page 2 Agenda Item V-B Attachment D CITY OF BOULDER PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM MEETING DATE: September 26, 2011 AGENDA TITLE: Public hearing and consideration of a motion calling for a sub- delegation of authority from the Parks and Recreation Advisory Board ("PRAB") to the City Manager to grant leases, permits, or licenses in or on park lands, not to exceed three (3) years, on behalf of the City of Boulder pursuant to Charter Section 164. PRESENTERS: Kirk W. Kincannon, CPRP, Director, Parks and Recreation Alice Guthrie, Superintendent of Recreation Jeff Dillon, Superintendent of Parks and Planning Sarah DeSouza, Senior Manager for Marketing, Communications and Partnerships EXECUTIVE SUMMARY: Currently, the Parks and Recreation Advisory Board (PRAB) is under the delegated authority of the City Council to grant leases, permits or licenses on park lands for a period not to exceed three years. The Parks and Recreation Department regularly receives a high volume of requests for leases, permits and licenses. The majority of these requests are for programs, special events or functions held on park lands. In an effort to efficiently respond to public requests and effectively manage this highly operational aspect of the Department's work, staff recommends the sub-delegation of the PRAB's authority to grant leases, permits or licenses in or on park lands to the City. If approved, the City Manager may then sub-delegate this authority to the Parks and Recreation Department Director. High profile leases, permits or licenses (e.g., Growing Gardens, Boulder Bike Share) will continue to be brought to the PRAB for their review and comment. STAFF RECOMMENDATION: Staff recommends sub-delegation of the PRAB's authority to grant leases, permits or licenses in or on park lands that do not exceed a period of three years to the City Manager. Pending PRAB's approval, staff will take the steps necessary to delegate this authority as noted. AGENDA ITEM # V-C PAGE 1 Motion to sub-delegate from the Park and Recreation Advisory Board to the City Manager's Office, the authority to grant leases, permits or licenses in or on park lands that do not exceed a period of three (3) years. ANALYSIS: The City charter (Section 164 "Franchises, leases, permits, and licenses in parks") states that council may, by motion, grant leases, permits, or licenses in or on park lands not to exceed five years, so long as council has an affirmative vote of at least four members of the parks and recreation advisory board (PRAB). Further, by ordinance, council is authorized to delegate all or any part of this authority to PRAB and PRAB, in turn by motion, can sub-delegate its authority to the city manager. A "delegation of authority" is the formal conveyance from one party to another of the authority to bind an organization to a legally enforceable obligation. In 1995 in Ordinance 5706, ( "Delegation Concerning Leases, Licenses, and Permits" 8- 3-23, B.R.C. 1981) council officially delegated to PRAB the authority to grant leases, permits, or licenses in or on park lands but only for a period not to exceed three years as may be recommended to it by the city manager.". PRAB, under the Charter at Section 164, retains the ability to sub-delegate the authority granted to it by council under Section 8-3-23, by motion, to the city manager. Once this motion is passed, PRAB's chair shall sign such sub-delegation in the form prescribed by the Central Records Department (Attachment a) Cites to Boulder Revised Code and City Charter: Charter Section 164. Franchises, leases, permits, and licenses in parks. The council may by motion grant leases, permits, or licenses in or on park lands, but only upon the affirmative vote of at least four members of the parks and recreation advisory board. The council may, by ordinance, delegate all or any part of this authority to the parks and recreation advisory board to approve such leases, permits, or licenses. The parks and recreation advisory board may, by motion, sub-delegate all or any part of its delegated authority to approve such leases, permits, or licenses to the city manager. The city manager may enter into standard commercial licensing agreements for automatic food vending machines on park lands without the approval of the parks and recreation advisory board or the council. The term of any license or permit granted hereunder shall not exceed five years, and any such license or permit so granted shall be revocable by the council at its AGENDA ITEM # V-C PAGE 2 pleasure at any time, whether such right to revoke be expressly reserved in such permit or license. 8-3-23 Delegation Concerning Leases, Licenses, and Permits. Pursuant to charter section 164, the parks and recreation advisory board is delegated the authority to approve any lease, license, or permit in or on park lands whose term does not exceed three years, as may be recommended to it by the city manager. Approved By: Kirk W. Kincannon, Department Director ATTACHMENTS: Attachment A: PRAB Sub-Delegation of Authority AGENDA ITEM # V-C PAGE 3 OF B0Uld CITY OF BOULDER DELEGATION OF AUTHORITY Pursuant to the authority vested in me as Chair of the Parks and Recreation Advisory Board and by the Section 164 of the Charter of the City of Boulder, Colorado and by Section 8-3-23, B.R.C., 1981, I hereby sub-delegate to the City Manager's office the authority to grant leases, permits or licenses in or on park lands, for a period not to exceed three (3) years, on behalf of the City of Boulder. This sub-delegation supercedes all previous sub-delegations concerning this subject area. This notice is executed on the day of 20 Bob Yates, Chair of PRAB Attest: Alisa D. Lewis, City Clerk Agenda Item V-C page 4