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Home My WebLink AboutMeeting Packet - Parks & Recreation - 4/25/2011 CITY OF BOULDER PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM MEETING DATE: April 25, 2011 AGENDA TITLE: Public Hearing and Consideration of. Motion to approve the 2012 recommended expenditures from the Permanent Parks and Recreation Fund (Fund 230) and; Motion to approve the recommended 2012 - 2017 Parks and Recreation Department Capital Improvement Program (CIP) including the .25 Cent Sales Tax Fund (Fund 118) and Lottery Fund (Fund 111). PRESENTERS: Kirk Kincannon, CPRP, Director of Parks and Recreation Alice Guthrie, Recreation Superintendent Jeff Dillon, Parks Planning Superintendent Mary Neumann, Budget Analyst Keith Walzak, Parks Planning Manager EXECUTIVE SUMMARY: The city conducts an annual budget process to develop a six-year budget for the Capital Improvement Program (CIP). The current CIP process is for fiscal years 2012 through 2017. Within this process, funds are appropriated for the first year, 2012. The Parks and Recreation Advisory Board's (PRAB) role in this process is defined in the Boulder Revised Code (B.R.C.), 1982 TITLE 2 GOVERNMENT ORGANIZATION, Chapter 3 Boards and Commissions, Section 10 Parks and Recreation Advisory Board (d)(2) "To approve or disapprove expenditures or appropriations from the permanent park and recreation fund and forward such recommendations to the city council." It is within this context that the PRAB is requested to hold a public hearing and provide a recommendation on the CIP to Planning Board and the City Council. The department's CIP budget will then be submitted to the Planning Board and City Council for review and respective considerations and approvals. STAFF RECOINIINIENDATION: • Staff recommends that the PRAB approve the 2012 recommended expenditures from the Permanent Parks and Recreation Fund and approve the recommended 2012 - 2017 Parks and Recreation Department Capital Improvement Program (CIP) including the .25 Cent Sales Tax Fund (Fund 118) and Lottery Fund (Fund 111). Suggested Motion Language: Staff requests PRAB consideration of this matter and action in the form of the following motions: • Motion to approve the 2012 recommended expenditures from the Permanent Parks and Recreation Fund (Fund 230). • Motion to approve the recommended 2012 - 2017 Parks and Recreation Department Capital Improvement Program (CIP) including the .25 Cent Sales Tax Fund (Fund 118) and Lottery Fund (Fund 111). AGENDA ITEM # VI-A ;PAGE 1 IMPACTS: Fiscal: $2.670M. This amount reflects the total uses of funds projected for 2012 in the Permanent Parks and Recreation (Fund 230),.25 Cent Sales Tax (Fund 118) and Lottery (Fund 111) Funds. PUBLIC FEEDBACK: A formal public hearing is scheduled for this meeting. The public will also have the opportunity to comment during the Planning Board's CIP review in July and City Council's discussions and review of the 2012 recommended budget during future public hearings. BACKGROUND: Capital Budget Overview The department's capital budget consists of CIP projects and renovation, refurbishment and major maintenance projects. All projects exceeding $50,000 are included in the CIP. The only exception would be emergency repairs that are needed during the budget year. The proposed allocation of the CIP budget includes funding from the Permanent Parks and Recreation, .25 Cent Sales Tax and Lottery Funds. At the March 25, 2011 PRAB meeting, Parks and Recreation staff provided the following information items: CIP Parks and Recreation Memo to PRAB members from the City Manager Initial draft CIP: 2012-2017 Project List Exhibit A: Unfunded CIP Needs On April 11, 2011, PRAB members participated in a Study Session to review the current available funding and also an updated draft CIP 2012-2017 Project List and Funding Categories. At the Study Session PRAB members were provided the City of Boulder CIP Guiding Principles (Attachment A) and the current proposed draft CIP Project List FY 2012-2017 (Attachment B fund 230, Attachment C fund 118, and Attachment D Fund 111). PRAB provided input on the proposed projects and funding categories as presented by staff and also raised questions about the $250,000 PIF payment for Thunderbird Lake in 2013 and questioned the $265,000 purchase of the 1/3 acre of Longs Property shown in 2012, which is associated with parking improvements at North Boulder Recreation Center and the Iris building, when compared with other needs of the department. CIP Guiding Principles In order to plan capital investments, staff applies specific guiding principles based on the city's business plan and the department's master plan goals. The following internal framework is also utilized to determine and plan CIP projects and make budget decisions that are sustainable over time. These priorities are also focused on maintaining the integrity of the current infrastructure and facilities before expanding and/or enhancing programs and facilities. 1. Safety / Compliance (S) - Projects represent important deficiencies and are essential safety and compliance concerns. Project may include ongoing infrastructure repairs, replacements and/or refurbishments of park play equipment and amenities, irrigation AGENDA ITEM # VI-A ;PAGE 2 systems, landscape and turf upgrades and facility improvements. Compliance considerations also include meeting local, state and federal requirements that are required to be completed to comply with specific regulations, such as City of Boulder `dark sky' lighting ordinance and the Americans With Disabilities Act (ADA). 2. Commitment (C) - Projects that are required by law/ballot (e.g., Elks Park), are in- process of development (e.g., Valmont Community Park), as part of a prior development agreement, are recommended as part of the department master plan (e.g., Playground and Irrigation System Renovations) and/or are required to be completed within a specific period of time. 3. Efficiencies (E) - The department will consistently seek efficiency improvements in both operational and capital investments. Projects will represent important operational and/or maintenance efficiencies resulting in improved life cycles, cost efficiencies and savings in resources, energy or water usage (e.g., Flatirons Golf Course Irrigation System Replacement, Computerized Irrigation System). 4. Revenue (R) - The department will invest in facilities and programs that generate revenues to support valued recreational opportunities in the Boulder community. Projects will enhance the department's ability to earn more revenue after initial investment and operational costs are considered (e.g. Flatirons Golf Course Playability Enhancements) and/or possible collaboration/partnerships leveraging outside funding sources. CIP Process The budget is the means by which the city manages its assets and implements projects and programs that are chosen by its citizens through their elected representatives, City Council. The Department budget is formulated within the context of the Parks and Recreation Master Plan that was adopted by the Parks and Recreation Advisory Board and accepted by City Council in December 2006. The CIP is developed in support of the Parks and Recreation Master Plan. This year, staff provided the PRAB with a "three touch" approach whereby 1) a discussion item was presented at the February 28th regular PRAB monthly meeting to communicate an overview of the CIP process, policies and procedures that guide the CIP development; 2) an informational discussion item was presented at the March 251h regular business meeting to communicate CIP definitions/criteria, draft projects and prioritization as it related to the 2012 - 2017 CIP and proposed city-wide 2011 BOND initiative; and 3) a PRAB Study Session was held on April l lth at the Parks and Recreation Administration Building to seek initial input on the preliminary 2012 - 2017 DRAFT CIP and ask PRAB to prioritize the potential 2011 Bond projects that are shown as Important Deficiency and High Priority items (Attachment E) as identified by the Department (PRAB -Bond priority information will be provide to the City managers work group for the 2011 Bond discussion). Finally, a formal public hearing is held to consider motions approving and recommending the 2012 - 2017 Parks and Recreation Capital Improvement Program. Budget Status As the City gradually recovers from the economic recession, the City's sales and use tax is slowly making gains, indicating that consumer and business confidence is improving. For the AGENDA ITEM # VI-A ;PAGE 3 .25 Cent Sales Tax Fund, sales and use tax realized a 2.75% increase from 2009 to 2010, and the City's Finance Division is projecting a 3.5% gain in 2011 over 2010. While this is a positive trend, the department remains cautious and will continue to closely monitor operating and capital expenses to maintain the required fund balances between revenues and expenditures. Through the budget process, the department is recommending that maintenance for the department's athletic ball fields, currently funded in the Recreation Activity Fund, be transferred from the Recreation Division to the Park's Division. This move will impact funding available in the .25 Cent Sales Tax Fund. Further, the .25 Cent Sales Tax fund is scheduled to expire at the end of 2015, so until the future of this funding source is known, the Department has elected not to budget any CIP projects in this fund in years 2016 or 2017. With respect to the Permanent Parks and Recreation Fund, property tax, the source of the majority of funding for this fiend, remains fairly stable. However, the City recently restructured the methodology for collecting development fees, transitioning from an Excise Tax into an Impact Fee. This Impact fee will be collected in a city-wide fund and is no longer projected as revenue in the Permanent Parks and Recreation Fund. Recommended 2012 CIP Projects Based on budget considerations and the CIP guiding principles, the PRAB is asked to approve the list of CIP projects. The department is proposing the following CIP projects in 2012. The 2012-2017 CIP Project Summary Sheets by Funding Source are provided as additional information (Attachments B-D). Proposed 2012 Capital Im rovement Program (CIP Projects* Project Fund Proposed Category Project Description Source 2012 Funding Urban Parks Continuation of replacement/ Computerized upgrade of system-wide Irrigation System computerized irrigation system 230 $205,000 Existing Facility - Replacement to improve water use Enhancement efficiency in Urban Parks. and Upgrades Flatirons G. C. Improvements include Playability drainage, tee boxes on high 230 $150,000 Enhancements impact tees and some new bunkers Ongoing park system amenity replacements/ renovations Existing addressing Parks and Rec. Facility - Master Plan commitment to Rehabilitation, Playground and Irrigation System renovate one playground and 230 $95,000 Repair and/or Replacement one irrigation system per year. Deficiency Specific park sites are Correction determined based on criteria, assessed annually and communicated to the PRAB. AGENDA ITEM # VI-A ;PAGE 4 Ongoing park system amenity replacements/ renovations addressing Parks and Rec. Playground and Master Plan commitment to Irrigation System renovate one playground and 111 $300,000 one irrigation system per year. Renovation Specific park sites are determined based on criteria, assessed annually and communicated to the PRAB. Implementation of required park and recreational facility ADA Compliance accessibility improvements as 230 $100,000 per 2010 federal ADA mandates. EBRC: Locker- Renovation of existing locker- room / ADA rooms and accessibility 230 $225,000 improvements as per 2010 improvements federal ADA mandates. Scott Carpenter Design, renovation and/or Skate Park Fence replacement of existing 230 $180,000 erimeter safe fence. Continuation of Phase 1 design and development of scheduled improvements associated with Phase 1, including Airport Rd. New Valmont City Park right-of-way improvements, 230 $500,000 Construction - (Phase I) Platt Farmhouse interior Growth- renovation, renovation of the related Site or existing dog park and plaza Facility entry features, landscaping and Additions irrigation systems. Funding required exercise an Long's Garden existing lease/option and to Land Purchase/Lot purchase a 1/3 of an acre 230 $265,000 Development parcel located adjacent to the NBRC/Iris Bldg. New Elks Per the .25 Cent Sales Tax Construction - Neighborhood Ballot, the Elks Neighborhood 118 $500,000 Not Growth- Park Park must be completed prior related to ballot expiration in 2015. Upon completion of the Boulder Reservoir Boulder Reservoir Master Planning Site Planning Plan, site planning will be 230 $50,000 needed to determine specific facility improvements. AGENDA ITEM # VI-A ;PAGE 5 Per the 2006 Master Plan a plan update is recommended every 5 years. This funding P&R Master Plan will support the update process Update to be led by an outside 230 $100,000 consultant with staff support. The Update will include a technical facility needs assessment. *Fund 230 - Permanent Parks and Recreation Fund; Fund 118 - .25 Cent Sales Tax Fund; Fund 111 - Lottery Fund Changes to Citywide CIP Process In general, the 2012-2017 CIP (6-Year CIP) will follow the same process as in years past. In an effort to ensure intra-departmental project coordination and to coordinate capital projects and programming efforts a staff level Information Sharing & Coordination Meeting was held on April 14, 2011. Each department is directed to incorporate the CIP Guiding Principles and the department master plans to prioritize needs and upcoming CIP projects. Upon approval of the recommended 2012-2017 CIP (6-Year CIP) by PRAB, a `First Draft Information' packet will be forwarded to the Budget Office by May 6, 2011. The Draft Information packet will list PRAB approved and recommended CIP projects and funding (2012- 2017) and unfunded Projects. In July, the Planning Board will review the CIP. The City Council Study Session presentation is currently scheduled for August 9, 2011. At the August Study Session, City Council will have an opportunity to review the proposed operating budget, CIP Guiding Principles and the proposed 2012-2017 CIP budget. NEXT STEPS: Important milestones for the CIP process are included below. The city-wide CIP budget will be submitted to the Planning Board in mid-June and City Council for their review and respective considerations and approvals thereafter. If estimated funding allocations change significantly based on updated sales tax projections, the PRAB may be asked to review and recommend a revised CIP at a future meting. Staff will provide ongoing updates on the budget process to the PRAB. Milestone Date PRAB CIP Public Hearing, Discussion and Recommendation April 25 1st Draft CIP to Budget Office May 6 Proposed Operating and CIP Budget Submittals Due to CMO June 9 CIP Packet Submitted to Planning Board June 21 Planning Board CIP Hearing July 14 City Council Budget Study Session (2012-2017 CIP and Budget) August 9 City Council Budget First Reading October 4 AGENDA ITEM # VI-A ;PAGE 6 Attachments: A. City of Boulder CIP Guiding Principles B. Fund 230 CIP Project Summary Sheets 2012 - 2017 C. Fund 118 CIP Project Summary Sheets 2012 - 2017 D. Fund 111 CIP Project Summary Sheets 2012 - 2017 E. Unfunded Capital Projects List (Proposed BOND CIP Important Deficiencies and High Priority Projects) AGENDA ITEM # VI-A ;PAGE 7 Attachment A CAPITAL IMPROVEMENT PROGRAM (CIP) GUIDING PRINCIPLES The City of Boulder intends to develop a Capital Improvement Program (CIP) that addresses the ongoing major business needs and maintenance and repair of city assets as well as enhancements and expansion called for in the Boulder Valley Comprehensive Plan. The CIP is a strategic document that assures that the municipal organization maintains a strong bond rating, implements community values, and has fiscal integrity. The City intends to prioritize its investments both across and within funds based on the following guiding principles: 1. Capital Improvement Programs should be consistent with and implement Council-accepted master plans and strategic plans. 2. Capital improvements should achieve Community Sustainability Goals: Environmental - sustainable materials, construction practices, renewable resources, etc. Social - enhancements that improve accessibility to city services and resources provided to the community. Economic - effective and efficient use of public funds across the community. 3. As potential capital investments are identified, the city must demonstrate in the CIP Process that there are sufficient funds to operate and maintain the project or program. 4. Capital Improvement Programs should provide enough capacity and flexibility in our long-term planning to be able to respond to emerging, unanticipated needs. 5. Capital Improvement Programs should maintain and enhance the supporting city-wide "business systems", such as information and finance systems, for the city over the long-term. 6. Capital Improvement Programs should sustain or improve maintenance of existing assets before investing in new assets. 7. Capital improvements should: Meet legal mandates from federal, state, or city levels Maintain or improve public safety and security Leverage external investments Promote community partnerships Reduce operating costs and improve efficiency 8. Capital programming should maximize efficiency of investments demonstrated by measurable cost/benefit analyses and coordination of projects across departments within and across funds. 9. The Capital Improvement Program should provide sufficient reserves to allow for a sound fiscal foundation with benefits that include: A strong bond rating The ability to address emergencies and natural disasters Attachment B Recommended Permanent Parks Recreation Fund Fund 230 2012-2017 CIP Project Summary Sheet 2012 2013 2015 2017 Priority Recommended Projected 2014 Projected Projected 2016 Projected Projected Total Existing Facility- Enhancements/Upgrades Urban Computerized Irrigation System Replacement E $ 205,000 $ 165,000 370,000 Flatirons G. C. Irrigation Systems Replacement C, E $ 900,000 $ 800,000 1,700,000 Flatirons G. C. Playability Enhancements R $ 150,000 150,000 Lighting Ordinance Compliance S, C, E $ 250,000 $ 250,000 500,000 Pearl Street Mall Irrigation System Replacement E $ 300,000 $ 250,000 $ 350,000 900,000 Artificial Turf Field Installation R $ 500,000 500,000 Subtotal 355,000 1,365,000 1,050,000 850,000 250,000 250,000 4,120,000 Existing Facility-Rehab/Repair/Deficiency Correction Playground and Irrigation System Replacement S, C, E $ 95,000 $ - $ - $ - $ 300,000 $ 300,000 695,000 Thunderbird Lake PIF C $ 250,000 250,000 ADA Compliance Improvements C $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 500,000 NBRC: Interior Traffic Flow Study/Improvements E, R $ 280,000 280,000 EBCC: Locker-room and ADA upgrades C, R $ 225,000 225,000 Scott Carpenter Skate Park Fence E $ 180,000 180,000 Subtotal 600,000 350,000 380,000 100,000 400,000 300,000 2,130,000 New Construction-Growth Related Facility/Additions Valmont City Park (Phase 1) C $ 500,000 $ 200,000 $ 200,000 900,000 Boulder Junction Pocket Park C $ 750,000 750,000 Long's Garden Land Purchase/Lot Development C $ 265,000 265,000 Subtotal 765,000 200,000 200,000 750,000 1,915,000 Site/Master Planning Boulder Reservoir Site Planning C,R 50,000 50,000 Subtotal 50,000 50,000 Total 1,770,000 1,915,000 1,630,000 950,000 1,400,000 550,000 8,215,000 4/15/2011 1 Attachment C Recommended .25 Cent Sales Tax Fund Fund 118 2012-2017 CIP Project Summary Sheet 2012 2013 2014 2015 2016 2017 Priority Recommended Projected Projected Projected Projected Projected Total Exisiting Facility - Enhancements/Upgrades Artificial Turf Field Installation R $ 300,000 300,000 Subtotal - - 300,000 - - 300,000 New Construction - Growth Related Facility/Additions Boulder Junction Pocket Park C $ 490,000 490,000 Subtotal - - - 490,000 - 490,000 New Construction - Not Growth Related Elks Neighborhood Park C 500,000 600,000 1,100,000 Subtotal 500,000 600,000 - - - - 1,100,000, Site/Master Planning Aquatics Facility Needs Assessment C $ 100,000 100,000 Parks & Recreation Master Plan Update C $ 100,000 100,000 Subtotal 100,000 100,000 - - - - 200,000 ota 600,000 700,000 300,000 490,000 2,090,000 4/15/2011 2 Attachment D Recommended Lottery Fund Fund 111 2012-2017 CIP Project Summary Sheet 2012 2013 2014 2015 2016 2017 Priority Recommended Projected Projected Projected Projected Projected Total Exisitin Facility - Enhancements/Upgrades Playground and Irrigation System Renovation (P&R) S,C,E 300,000 100,000 100,000 100,000 300,000 300,000 1,200,000 Pearl Street Mall Irrigation System Replacement E 200,000 200,000 200,000 600,000 Subtotal 300,000 300,000 300,000 300,000 300,000 300,000 1,800,000 On-Going Projects Tributary Greenways Program (PW) 150,000 150,000 150,000 150,000 150,000 150,000 900,000 Subtotal 150,000 150,000 150,000 150,000 150,000 150,000 900,000 Total 450,000 450,000 450,000 450,000 450,000 450,000 2,700,000 4/15/2011 3 Parks and Recreation Department Attachment E: Unfunded CIP Projects (Proposed Important Deficiencies BOND Project List ) Project Classification Project (Important Deficiency, Funded Unfunded Year Funding Estimated Identified in NO. Department High Priority Action Project Name Project Description Project Amount Amount Amount Funded Source(s) new Annual Master or Notes Plan, Lower Priority 0&M Strategic Action Plan, Vision) Plan? Increase number of annual park renovation and repair projects from 1 park/per year to 3 parks/year to meet important deficienies and an Based on the top 20 neighborhood Increase increasing backlog of project needs. Park park site inventory data and applying 1 Parks and Recreation Important Deficiency Commitment for Park renovations/repairs include (but are not limited $ 7,000,000 $ 600,000 $ 6,400,000 FY 2011 CIP Fund $ 60,000 Parks/Rec MP an estimated $350,000 per park. Renovations and to); playgound, soil, turf and irrigation 230/111 Current CIP accounts for $600,000 Repairs improvements, access and urban trail connections. An increase in staffing per year through 2016 ($3,600,000) requirements for design/construction and maintenance work groups is anticipated. Flatirons Golf Course Installation on ongoing irrigation system 2 Parks and Recreation Important Deficiency Irrigation Systems upgrades and repairs to address deficiencies and maintain investments in an important $ 1,700,000 $ 1,700,000 Unfunded None CIP Repair/Upgrades department revenue producing resource. Renovate existing structures, playground areas, outdoor performance venue, administrative building, marina and maintenance building replacement, parking lots, beach improvements, landscape and irrigation systems, signage and wayfinding, wildlife management (prairie dog Actual priority improvements, capital management), utility infrastructure and entry B. Reservoir budget and programming of 3 Parks and Recreation Important Deficiency Boulder Reservoir gate fencing. Upgrade/modify raw water $ 12,000,000 $ $ 12,000,000 Unfunded None $ 350,000 MP and improvements will be defined a Improvements irrigation system to accommodate non-potable Parks/Rec MP part of the upcoming Reservoir r Site 1 water system delivery to all future irrigatable Management Plan process to . areas at the reservoir including pump filtration developed in FY 2011 and 20122. and extended irrigation line improvements. Westshore trail system, fencing, infrastructure and Northshore/Coot Lake Improvements. Additional staffing needs. Parks Lighting Upgrade exterior lighting components to meet 4 Parks and Recreation Important Deficiency Compliance city dark sky ordinance requirements. $ 500,000 $ 500,000 Unfunded Parks/Rec MP Upgrades Hardscape, mall tree replacement and irrigation system upgrades that are essential in meeting Proposed as a part of the Parks/Rec 5 Parks and Recreation Important Deficiency Pearl Street Mall water conservation strategies and addressing $ 1,500,000 $ $ 1,500,000 None $ 50,000 Parks/Rec MP CIP (2012-17) system deficiencies for this high use and high profile public attraction. Implementation of park system and recreation Revised 2010 ADA federal 6 Parks and Recreation Important Deficiency ADA Compliance facility ADA access deficiencies required per the $ 1,250,000 None Federal regulations require municipalities to federal revised ADA regulations. Unfunded Mandate audit and complete ADA improvements b 2015. Ongoing playground, soil, turf and irrigation Playground and improvements required to address deficiencies CIP Fund Parks/Rec MP 7 Parks and Recreation Important Deficiency Irrigation Systems at neighborhood parks. This item addresses $ 1,800,000 $ 600,000 $ 1,200,000 FY 2011 230/111 $ 20,000 CIP delete - per Item 1 above? Replacement project needs defined in future projected CIP ears for FY 2012-15 1 4/15/2011 Parks and Recreation Department Attachment E: Unfunded CIP Projects (Proposed Important Deficiencies BOND Project List ) Design/redevelopment of playground, landscaping, turf, irrigation, hardscape and ADA 8 Parks and Recreation Important Deficiency Scott Carpenter Park improvements, including; skate park fencing, $ 1,500,000 $ $ 1,500,000 Unfunded None $ 5,000 Parks/Rec MP pool bathhouse, ADA parking lot and access u rades. Play Court Resurface and repair of existing courts at 9 Parks and Recreation Important Deficiency Resurfacing Columbine and Canyon Parks to address $ 100,000 $ $ 100,000 ongoing maintenance needs. 10 Parks and Recreation Important Deficiency Wonderland Lake Entry sidewalk and trail surface repairs to $ 900,000 $ Parks/Rec MP Park improve safety and access of arks stem. CIP This item addresses other unknown priority park Parks and Recreation Master Plan Future Replacement amenity rep lacement/renovations needs such Parks/Rec CIP Fund Update (2011112) will include a 11 Parks and Recreation Important Deficiency and Refurbishment as; shelters and playground equipment to be $ 1,800,000 $ 600,000 $ 1,200,000 FY 2011 230/111 $ 80,000 MP/R&R/CIP Needs Assessment to identify other Park Project Needs defined as a part of the upcoming Parks and Program 'unknown' needs Rec Master Plan Needs Assessment Study. SubTotals $ 30,050,000 $ 1,800,000 $ 26,100,000 $ 565,000 2 4/15/2011 Parks and Recreation Department Attachment E: Unfunded CIP Projects (Proposed BOND High Priority Project List) Project Classification Project (Important Deficiency, Funded Unfunded Year Funding Estimated Identified in NO. Department High Priority Action Project Name Project Description Project Amount Amount Amount Funded Source(s) new Annual Master or Plan, Lower Priority 0&M Strategic Action Plan, Vision) Plan? Complete required Phase 2 park improvements High Priority Action East Boulder including; pavilion and shade structures, 1 Parks and Recreation Plan Community Park restroom facilities, petanque courts, and final 1,200,000 $ $ 1,200,000 Unfunded None $ 5,000 ParkslRec MP landscape improvements. Develop program and business plan, complete remaining priority capital improvements such as; second phase multi-use trail and bridge High Priority Action Valmont City Park connections north of Valmont Road, essential CIP Fund ParkslRec 2 Parks and Recreation Plan Phase 1 infrastructure upgrades for areas south of $ 7,800,000 $ 1,975,000 $ 5,825,000 FY 2011 2301118 $ 50,000 MP/R&R/CIP Valmont Rd., multi-use trails, disc course and Program adaptive reuse of existing Poultry Barn storage facility improvements, and required prairie dog mitigation improvements. Redevelopment and improvements of the existing Events Center intended to address environmental, health and building code issues associated with the existing structure and to High Priority Action Flatirons Events address the market and revenue potentials as CIP Fund 3 Parks and Recreation Plan Center defined by the Flatirons G.C. business plan $ 9,200,000 $ 140,000 $ 9,060,000 FY 2011 230 $ 85,000 ParkslRec MP Redevelopment (2010). Course modifications resulting from events center, drive and parking lot enhancements. Improvements include; enhanced driving range, tiered decks, realign hole 9 at course entry. Stazio ballfeld Phase 2 improvements; new High Priority Action softball field (1) w/lighting and 2 multi-purpose 4 Parks and Recreation Plan Stazio Ballfields fields, replace tensile structure canopy, $ 8,500,000 $ $ 8,500,000 Unfunded None additional shade structures at seating areas, refurbish turf areas, maintenance facility. Design and development of park improvements High Priority Action Mesa Memorial to include turf area and irrigation improvements, 5 Parks and Recreation Plan Neighborhood Park new playground and play courts, seating areas, $ 800,000 $ $ 800,000 Unfunded None $ 25,000 MP walkways, grading and drainage, landscaping and park signage. 6 Parks and Recreation High Priority Action Municipal Complex Parks Operations, Needs Assessment and $ 100,000 $ 100,000 None $ _ ParkslRec Plan Needs Study Management Plan of existing facilities Unfunded MP/CIP High Priority Action Additional program and office space, front desk Recreation/ 7 Parks and Recreation Plan NBRC remodel, weight room expansion, concession $ 1,125,000 $ $ 1,125,000 Unfunded None $ 50,000 Program/Facili area, recycling facilities and improved parking. ties MP Front entry remodel to address the need for a Recreation/ 8 Parks and Recreation High Priority Action EBCC single entry point, improvements to existing $ 3,500,000 $ $ 3,500,000 None $ 50,000 Program/Facili Plan locker room facilities and needed interior Unfunded ties MP u rades to maintain existing facilities. 3 4/15/2011 Parks and Recreation Department Attachment E: Unfunded CIP Projects (Proposed BOND High Priority Project List) 9 Parks and Recreation High Priority Action North Boulder Park Replace existing restrooms, picnic shelters, $ 800,000 $ - $ 800,000 Unfunded Plan pavilions 10 Parks and Recreation High Priority Action Martin Park Replace existing restrooms, picnic shelters and $ 800,000 $ - $ 800,000 Unfunded Plan pavilions and upgrade ballfield turf. 11 Parks and Recreation High Priority Action Harlow Platts Replace existing restrooms, picnic shelters, $ 1,000,000 $ - $ 1,000,000 Unfunded Plan Community Park avilions, turf field and irrigation 12 Parks and Recreation High Priority Action Tom Watson Park Replace existing restroom/ shelter and pavilions $ 450,000 $ 450,000 Plan Upgrades to meet deficiencies as required Unfunded High Priority Action Modify existing planter box w/shade structure, CIP Fund 13 Parks and Recreation Plan Scott Carpenter Pool add concrete pads and walks and pump room $ 350,000 $ 200,000 $ 150,000 2,011 230 $ Parks/Rec MP improvements. Columbia Cemetery improvements including; High Priority Action Columbia Cemetery religious headstone rehabilitation, fence repairs, 14 Parks and Recreation Plan Needs and raw water irrigation system design and $ 550,000 $ $ 550,000 development 15 Parks and Recreation High Priority Action City Arboretum Address landscape and irrigation improvements $ 250,000 $ - $ 250,000 None $ 11,300 Plan Renovation Unfunded SubTotals $ 36,425,000 $ 2,315,000 $ 34,110,000 $ 276,300 4 4/15/2011 CITY OF BOULDER PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM MEETING DATE: April 25, 2011 AGENDA TITLE: Public Hearing and Consideration of a Motion to Support the Department of Parks and Recreation Issuance of a Request for Proposal for the 2012-14 Boulder Creek FestivalTM PRESENTERS: Kirk W. Kincannon, CPRP, Director of Parks and Recreation Sarah DeSouza, Senior Manager for Marketing, Communication and Partnerships Mary Kazlauskas, Special Events Manager EXECUTIVE SUMMARY: At the February 28, 2011 public meeting, the Parks and Recreation Advisory Board (PRAB) adopted guiding principles for Parks and Recreation Department (Department) sponsored special events. One of the adopted guiding principles states, "Event production vendors should, if any, be determined through a competitive process." Due to the expiration of the existing contract for the operation and management of the City of Boulder's, Boulder Creek FestivalTM, a Department sponsored special event, the Department intends to issue an open and competitive request for proposals (RFP) for the 2012-2014 Festivals. This also supports the City's Purchasing Department requirement that an RFP be issued for contracts where revenues exceed $50,000. The Boulder Creek FestivalTM Gross Revenue projection is in excess of $400,000. BACKGROUND: Currently, there are two Department sponsored special events: The Boulder Creek FestivalTM and The Expand Rubber Duck Race. In 2005, the Department issued an open and competitive RFP for the operation and management of the 2006 Boulder Creek FestivalTM. Upon review of all the proposals, the 2006 contract was awarded to Boulder Creek Events, Inc. In 2007 the contract was extended. Since that time, the 2007 contract has been renewed in one or two year increments, through 2011. At the March 2011 business meeting, the PRAB discussed the Department's recommendation to issue an RFP for the 2012-14 Festivals. Additionally, the PRAB discussed the City's goals for the Festival and the scope of services included in the proposed RFP. AGENDA ITEM # VI-B PAGE 1 ANALYSIS: Guiding Principles Due to the high visibility of the Boulder Creek FestivalTM and the revenue-generating potential of the event, good government business practices necessitate that an open, competitive and transparent process be used to award this type of contract. Similar processes are used in situations where vendors entered into contractual business relationships with the City (e.g. recycling/waste management and custodial services). The PRAB supported the need for determining such event vendors using a competitive process in its recently adopted Guiding Principles for Department Sponsored Special Events. The adopted Guiding Principles are as follows: 1. Events should include a revenue or profit sharing dimension. 2. The Department should charge market-based event fees as appropriate. 3. Events should be compatible with the neighborhood. 4. Events should reflect larger community values including sustainability. 5. Event production vendors, if any, should be determined through a competitive process. 6. Event production agreements shall not exceed three years and shall include an annual review of results. 7. The Department should consider an appropriate mix of open and programmed uses. Request for Proposals Requirements Included in the RFP will be a requirement that all proposals for operating and managing the Boulder Creek Festival meet the City's goals for the Boulder Creek FestivalTM. The City's goals include: 1. Celebrate Boulder's unique values and best qualities. 2. Create a sense of community around sustainable and healthy lifestyles, local foods, green technology, and environmental awareness. 3. Provide an opportunity for the Boulder community to participate in a celebratory event that offers three days of all-ages activities, games, musical and dance performances, arts exhibitions, diverse cultural activities and unique refreshments. 4. Promote Boulder as a "green" community through an event that is respectful of our public lands and resources. 5. Increase outreach and integration of the entire Boulder community into the event. 6. Provide and enhance collaboration with other community-based organizations. 7. Create a community values-driven and fun experience for residents and visitors. 8. Have minimal direct costs to the City of Boulder while enhancing the economic vitality of the community. In addition to meeting the City's goals for the event, all proposals are required to address the following scope of services: AGENDA ITEM # VI-B PAGE 2 I . Creation and implementation of a viable business plan to ensure the overall sustainability of the event for the term of the contract. 2. Implementation of a zero waste management plan in accordance with the City's Master Plan for Waste Reduction and Zero Waste Resolution (http://Nvww.bouldercolorado gov/files/LEAD/Waste°/o20Reduction/r- zero_waste_final_5-02-06.pdf ) 3. Management of all event planning, permitting, operations and event conclusion in accordance with City regulations and deadlines. 4. Management and supervision of all event staff, volunteers, vendors, sub- contractors, musicians and artisans. 5. Timely payment of all identified City of Boulder and other direct costs associated with the event. 6. Implementation of a revenue-sharing plan with the City of Boulder for the term of the contract. STAFF RECOMMENDATION: Suggested Motion Language: Staff requests PRAB consideration of this matter and action in the form of the following motion: Motion to support the Department of Parks and Recreation issuance of a Request for Proposal for the 2012-14, Boulder Creek FestivalTM NEXT STEPS: In acknowledgement of the fact that there is currently an active contract for the production of the 2011 Boulder Creek FestivalTM, and that the PRAB has recently adopted guiding principles for department-sponsored special events, the PRAB is being asked to provide input on the "Request for Proposals Requirements" as noted above for the Boulder Creek FestivalTM in 2012 and beyond. In the future, the adopted Guiding Principles for Department Sponsored Special Events will be implemented and administered routinely, through the city's procedures, including issuance of a Request for Proposal for the Department's Special events via contracted production services. In the event the PRAB supports the Department's recommendation, an open and competitive RFP will be issued in late April or early May for the 2012-14, Boulder Creek FestivalTM. The deadline for proposal submissions will be following the 2011 Boulder Creek FestivalTM, allowing potential bidders the opportunity to visit this year's event prior to submitting their proposal. An evaluation committee will be established to review and evaluate submitted proposals. Tentatively, a contract will be awarded by July, 2011. If the PRAB does not support the Department's recommendation, staff will return next month to the PRAB to discuss the City proposed direction regarding the future of the Boulder Creek FestivalTM AGENDA ITEM # VI-B PAGE 3 CITY OF BOULDER AGENDA ITEM FOR: TRANSPORTATION ADVISORY BOARD - April 11, 2011 OPEN SPACE BOARD OF TRUSTEES -April 13, 2011 PARKS AND RECREATION ADVISORY BOARD - April 25, 2011 BOULDER COUNTY PARKS AND OPEN SPACE ADVISORY COMMITTEE - April 28, 2011 GREENWAYS ADVISORY COMMITTEE - May 2, 2011 AGENDA TITLE: Update on proposed changes to the Boulder Valley Comprehensive Plan Trails (BVCP) Map as part of the 2010 Major Update to the Comprehensive Plan. REQUESTING DEPARTMENT: Department of Community Planning & Sustainability David Driskell, Executive Director of Community Planning & Sustainability Susan Richstone, Comprehensive Planning Manager Chris Meschuk, Planner II BVCP TRAILS MAP REVISIONS The Boulder Valley Comprehensive Plan (BVCP) Trails Map is a comprehensive guide for existing and proposed trails and trail connections for the entire Boulder Valley. It shows proposed trails, including grade separated trail underpasses that have been planned through departmental master planning or area planning processes as well as trail connections that are important links in the Boulder Valley and regional trails systems. See Attachment A for the BVCP Description of the BVCP Trails Map. See Attachment B for the BVCP Trails Map with proposed changes highlighted. UPDATE PROCESS The proposed changes to the Trails Map involved staff from Community Planning and Sustainability, Open Space & Mountain Parks, Parks and Recreation, Greenways, Public Works Department for Utilities and Transportation as well as staff from Boulder County Parks and Open Space and Transportation departments. The BVCP Trails Map was last updated in 2005, and proposed revisions are part of the 2010 Major Update of the BVCP. Changes to the map may occur when there has been new information or changed circumstances regarding a proposed trail or when an alternatives analysis and public process have occurred at the master planning or area planning level, and new trails plans have been adopted. The changes proposed in this update reflect trails changes identified primarily through the Transportation Master Plan Update (TMP), Open Space and Mountain Parks Visitor Master Plan (VMP) processes or completed Community and Environmental Assessment Processes (CEAP). Any member of the public may request changes to the BVCP Trails Map during a BVCP update. No public requests were received. AGENDA ITEM VII-A 1 ADVISORY BOARD REVIEW The BVCP trails map is approved by the Planning Board, City Council, Planning Commission and Board of County Commissioners. Prior to their consideration, the following advisory boards must review and comment on the map: • Open Space Board of Trustees • Parks and Recreation Advisory Board • Greenways Advisory Committee • Transportation Advisory Board • Boulder County Parks and Open Space Advisory Committee A formal recommendation from Advisory Boards to the approving bodies is not needed for the BVCP Trails map. Comments from the boards will be either incorporated as changes to the map or noted and submitted with the map for consideration during adoption. PROPOSED CHANGES The proposed changes to the BVCP Trails map include: • New proposed trails • Modifications to proposed trails • Changes from `proposed' to `existing' to reflect newly constructed trails. • Deletions of proposed trails • Map corrections New Proposed Trails: New proposed trails are highlighted in pink. These include upgrades to multi-use paths and proposed connections to trails or other paths identified in the Transportation Master Plan, and Visitor Master Plan, or Trail Study Areas. OSMP South Trail Stud o Marshall Lake FasTracks Local Optimization (TIP) o Rail trail along Diagonal Hwy (Spine to Odell) as part of Northwest Rail regional transit service. o Table Mesa Dr & Foothills Pkwy (S Boulder Rd) 0 28th St north of Yarmouth 28th Street Frontage Rd Transportation Connections Plan (TMP) o Colorado Ave (both side sides between 28th and 30th Streets) o Adams Cr alignment (East Euclid Avenue to East Aurora Avenue) o Connector path mid-block bet. 28th - 30ti' streets (East College to Colorado) o Connector path north of Euclid Avenue (28th frontage Road to Adams Circle Transit Village Area Plan (TMP) o Boulder & White Rock Ditch connector path (Walnut multi-use path to 30th Street) o Boulder & White Rock Ditch path (Pearl Parkway to Foothills Parkway path including underpasses at Pearl Parkway, the railroad tracks and Junction Place) o Foothills Parkway path west side (Boulder Creek path to Pearl Parkway) o Multi-use path connecting city housing site to a proposed bike/ped bridge over Goose Creek, forming a complete north/south bikeway from Pearl Parkway to Valmont Road west of Junction Place through the Boulder Junction area. o Pearl Parkway (30th Street to Foothills Parkway) o Rail trail along the west side of the railroad tracks (Goose Creek path to Valmont Road) AGENDA ITEM VII-A 2 o Rail trail along the east side of the railroad tracks (Pearl Parkway to future rail platform) o Several short sections of multi-use paths to provide connections between existing/proposed roadway segments and the planned trail along the railroad tracks. North Boulder Subcommunity Plan 0 28th Street (north of Lee Hill Rd to Broadway) o Fourmile Creek path (19th Street to the east) Modifications to Proposed Trails: Modifications to proposed trails are highlighted in light blue and reflect areas where better information about the proposed alignment is available or where alignments have been modified from the previously adopted BVCP Trails Map. IBM Connector Trail: Changed from Bubbles to Line. CEAP completed for this connection. Trail partially constructed. Valmont City Park: Changed from Bubbles to Lines. Area within park has been planned through park planning process. Wonderland Creek Path: Path location modified to follow Iris east of 30th Street. Change approved through the Wonderland Creek CEAP. Changes from Proposed to Existing Trails (Constructed/Modified) Changes highlighted in green lines indicate trails that were proposed and have been built, or were existing trails that were re-aligned. In a few cases, existing multi-use paths or trails were added that were not previously shown on the BVCP Trails Map. Deletion of Proposed Trails: Proposed trails that are recommended for removal from the BVCP Trails Map are shown in grey. These reflect TMP or OSMP VMP planning processes and adopted plans. S.66 th to Coal Creek Drive: Removed as a result of the Mayhoffer Singletree extension being constructed. Marshall Rd to Highway 93: Alignment of connection changed. 29th Street from Pearl to Arapahoe: The approved site plan for Twenty-ninth Street Mall identified and built on-street bike lanes along 29th Street between Arapahoe and Walnut to connect with on-street lanes extending to Pearl Street, which were built by Target. Sioux Drive north of East Boulder Recreation Center - In lieu of a multi-use path connection, the roadway was completed to provide a bike route. Yaupon Avenue (16th - 17th) streets - This trail was constructed as a 6 foot wide sidewalk connection. It is legal to ride a bicycle on this sidewalk. Yaupon Avenue (Wintercress Court to 28th Street) - Residential development projects constructed sidewalks and low volume residential street connections provide access to the 28ti' Street multi-use path. Transit Village Area Plan (TMP) - Primary roads will be constructed to provide either on-street bike facilities instead of bike/pedestrian only multi-use path connections through Boulder Junction. 32nd Street/Junction Place (north of Walnut to Valmont) Frontier Avenue (Pearl Parkway to Wilderness PI ) AGENDA ITEM VII-A 3 Map Corrections: Map corrections are highlighted in orange, and are trails that are included in the TMP, VMP, or other Planning process, and appear to have been inadvertently left off from the 2005 version of the map. ATTACHMENTS Attachment A: BVCP Trails Map Description Attachment B: BVCP Trails Map with proposed revisions AGENDA ITEM VII-A 4 Master Plans J. Boulder Valley Comprehensive Plan Trails Map The Boulder Valley Comprehensive Plan (BVCP) Trails paved and separated from but parallel to a road, and Map is a comprehensive guide for existing and pro- short, paved off-street paths that connect to a larger posed trails and trail connections for the entire trail or bike network and are part of an adopted pedes- Boulder Valley. It shows proposed trails that have trian or bike system plan. It does not include side- been planned through departmental master planning walks, on-street bike lanes or bike routes, paved road or area planning processes as well as trail connections shoulders or low volume streets serving as bike lanes, that are important links in the Boulder Valley and routes, or internal walkways. regional trails systems. Trails planning and implementation occur at several A color version of the trails map can be found at: steps that get progressively more detailed. The first http://www.bouldervalleycompplan.net and click on step is to identify a need or desire for a trail or trail Plans. connection, a step that usually occurs as part of departmental master plans. The idea for a new trail or Trails planning in the Boulder Valley involves balanc- trail connection may originate with the public, staff, ing environmental, community and mobility goals as or decision-making bodies during master planning (or well as resolving or mitigating trail impacts. The fol- they may originate independently during BVCP lowing BVCP policies guide trails planning: updates). 2.27 Boulder Creek and its Tributaries as Important Urban Design Features In the second step, a conceptual alignment or. a more 2.29 Trail Corridors / Linkages specific alignment for a proposed trail will be identi- 3.13 Trail Functions and Locations fied and considered for inclusion in various plans. 3.14 Trails Network Proposals generated by individual departments will be 4.04 Assessment of Environmental Impacts. coordinated with other affected departments prior to consideration for inclusion in departmental master The BVCP Trails Map show existing and proposed plans. If adopted in the master plan, the trail will be trails in the Boulder Valley that are or will be admin- proposed for inclusion in the Boulder Valley istered by the city of Boulder Parks and Recreation Comprehensive Plan and in the Boulder County Department, Open Space and Mountain Parks Comprehensive Plan if applicable. Department, Transportation Division, the Greenways Program and/or Boulder County Parks and Open In the third step, a specific trail project adopted in rel- Space and Transportation Departments. This map is evant plans will be included in a department's six- used by the city, the county, Boulder Valley citizens year Capital Improvement Program (CIP) and will and other concerned parties to understand, maintain work itself up in priority for funding in the current and advance the network of trails that the city, the year's budget. Some trails projects will require review county, and other public agencies now provide and and approval through the Community and hope to provide in the future and should be used as a Environmental Assessment Process (LEAP). These pro- system planning tools. jects are identified during the annual CIP and budget approval process. After the project is approved for individual departments develop specific policies and funding in the annual budget, the project planning management programs to fulfill their unique mis- and design phase begins. During this phase of trails sions. These departmental missions sometimes result planning, conceptual alternatives are developed and a in different, even conflicting, policies or recommen- CEAP is conducted if required. Once the CEAP is dations for new trails. Each department generates reviewed and approved by the departmental advisory more detailed maps to meet their own needs and board, the project is ready for more detailed design those of trails users. Other maps (such as those in and engineering. At this step, specific decisions are departmental master plans or specific area plans) are made on how to design and engineer the trail, how to used to show complete systems. deal with implementation problems or opportunities, and how to address any concerns that the land own- The Trails Map includes designated unpaved off-street ers, community, or neighborhood may have with the paths, paved off-street paths, multi-use paths that are specific trail design and alignment. Various forms of 113 Boulder Valley Comprehensive Plan - Boulder Colorado Updated 2008 Master Plans public involvement occur at each of these three steps. surface paths. The map also shows primary and sec- The fourth and final step is actual construction of the ondary bike corridors. Specific new improvements are trail project. not shown on this map but are shown on the bicycle master plan. To the extent that issues of opportunity, feasibility, or acceptability need to be dealt with at each of these for than steps, these issues will be addressed by the relevant Process 9es to the BVCP Trails map departments or public entities. Issues may include At each annual or major update to the BVCP, an inter- such factors as: different departmental goals, poten- departmental staff group will assess the need to tial benefits and costs, physical constraints like topog- update the BVCP Trails Map. If changes are warrant- raphy and human-made barriers, land ownership, ed, staff will analyze the map and compile a list of rec- absence/presence analysis for threatened and endan- ommended changes to be included in the compre- gered species, source water protection, potential hensive plan update process. Changes to the map impacts on the environment; and potential impacts may occur when there has been new information or on surrounding land uses. As proposals for trails move changed circumstances regarding a proposed trail or forward in the trails planning and implementation when an alternatives analysis and public process have process, any unresolved issues from a previous step in occurred at the master planning or area planning the process or new issues that arise will be carried for- level and new trails plans have been adopted. Minor ward and resolved at the appropriate level of decision- changes can be incorporated into the BVCP Trails making. Map at any time without board adoption. These minor map changes are limited to changes in factual Two kinds of trail designations are included on the information, which include map corrections and BVCP Trail Map-conceptual trail alignments and changes in designation from proposed to existing proposed trails. The primary difference relates to the trails (i.e., built). These minor map changes will be degree that the trail has been studied and whether or identified for the boards at the BVCP annual update not a specific trail alignment has been worked out. process. Specific definitions include: Any member of the public may propose changes to Contetual Trail Alignments the BVCP Trails Map at an annual or major update to p the Boulder Valley Comprehensive Plan. These These trails are represented by bubbles or circles on requests should be made in the application process the BVCP Trails Map. These bubbles show the need or established for the update. Staff will analyze these desire for the trail located in a conceptual trail corri- proposals and a recommendation will be presented to dor. The specific alignment has not yet been selected, the four adopting bodies along with other applica- often because there are still issues that need to be tions. Changes to the Trails Map will be forwarded to resolved. These issues may involve the need for fur- the following advisory boards for review and com- then study or public process and usually require reso- ment: Open Space and Mountain Parks Board of lution of environmental, ownership, neighborhood, Trustees, Greenways Advisory Committee, or other concerns. However, the concept for the trail Transportation Advisory Board, Parks and Recreation is supported by the signatories of the BVCP. Advisory Board, and the County Parks and Open I Space Advisory Committee. Changes to the Trails Map Proposed Trails may also be forwarded to other advisory boards depending on issues associated with a trail proposal. These trails are represented by solid lines on the BVCP Recommendations and comments will be forwarded Trails Map. These lines show the trail need or desire, to the adopting bodies. Changes to the Trails Map but they also show a more definite trail alignment must be adopted by the city Planning Board, City accepted by the public entities involved. There may Council, the County Planning Commission, and the still be issues to be worked out at the project planning County Commissioners. step, but the trail alignment is more certain. All recommendations for changes to the BVCP Trails The Bicycle Trails Map shows specific information on Map will be evaluated by each of the departments existing bike facilities including: contra-flow bike involved. Agreement by affected departments on the lanes, designated bike routes, streets with bike lanes, suitability of the trail and trail alignment will be multi-use paths, roads with paved shoulders, and soft sought as part of the interdepartmental review Boulder Yalley Comprehensive Plan • BoolderColorado 114 Master Plans specific SVCP Trails Map change be deferred until an possible, for further board consideration. effort is made to resolve specific issues. In this case, the interdepartmental staff group will recommend The Trails Map was last adopted in 2005. that the proposed BVCP Trails Map change be added to the SVCP Action Plan for further study and alterna- tives assessment. 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S pry ` - L F \ S t ~y ~ ~ i 2 v - or Reservoir No. 2 h ~C 5 c'; 1 ff E~' or Stearns Lake I Marshall Lake l ,i ^a~ 'o ~ ~ r ~ ~ , ~ , 9 ~ ~1 Hod son-Harri g Reservoir `•y,, ~ Eggleston 'U1/ > Reservoir No 4 r," t~,, 1 r~r,:.. ~ ~ I~ i Autrey Reservoir ey Reservoir Eggleston 4"°~ Reservoir No. 3 I Proposed Trails )Posed Trails ~I ~ ~ ~ ~ Conceptual Alin f Conceptual Alignment / ~ Line Line ' - Underpass Prc Underpass Proposed Existin Trails isting Trails g Multi-Use Path _ Multi-Use Path - Soft Surface M Soft Surface Multi-Use Path Soft Surface H Soft Surface Hiking Path Street Street I Map Changes p Changes New Proposed New Proposed Trail I Modified Prapc U Modified Proposed Trail CI - ~ Map Gorrectiol Map Correction I Trail Removed ~ Great Trail Removed Constructed/Modified Trail ,1~ ' ©2011 City of Boulder, Colorado S U B J E C T T O REVISION INester~a ConstructedlM Reservoir Proposed Trail Proposed Trail Connection All rights reserved. The map information contained hereon is intended for the sole use of the purchaser and may 'I ~ Planning Area = Planning Area Boundary not be co led, du licatetl or redls tnbuted in an wa , in whole or In art, without the a ressetl written consent of / p p Y Y p xp Lake • / ~ the City of Boulder. Lake - / Creek Creek ~ ~ The information depicted is provided as a graphical representation only. While source documents were developed Urban Park i incompliance with National Map Accurac y Standards, the City of Boulder provides no guarantee, express or urban Park Ii~J'~ 1 im plied, as to the accuracy andior completeness of the information contained hereon. open Space ai Open Space and Mountain Parks 1--- Schooli t Miles yoF BO~~' Ma rotluced b the Cit of Boulder Plannin and Develo meet Services Information Resources Grou .For School pP Y Y 9 p p `Jr _ information call (303)441 -1880 or visit us on the web at http:IMtivw.ci.boulder.co.us/pwplanl. County Open County Open Space l ; ~ Map printed from.drgital file BVCP Trails_20 10_24x36 finaldratt.mxd on 31-Mar-11. I r _ - - - _ ~ I PRAB BOND Project Recommendations Apr-11 Michelle Estrella 1 1 Increase Commitment for Park Renovations and Repairs Important Deficiency $ 7,000,000 2 3 Boulder Reservoir Improvements Important Deficiency $ 6,000,000 3 6 ADA Compliance Important Deficiency $ 1,250,000 4 7 Playground and Irrigation Systems Replacement Important Deficiency $ 1,800,000 5 8 Scott Carpenter Park Important Deficiency $ 1,500,000 6 1 East Boulder Community Park High Priority $ 1,200,000 7 2 Valmont City Park Phase I* High Priority $ 5,000,000 *Reduced estimate Bob Yates 1 1 Increase Commitment for Park Renovations and Repairs Important Deficiency $ 7,000,000 2 2 Flatirons G.C. Irrigation Systems Repair Important Deficiency $ 1,700,000 3 3 Boulder Reservoir Improvements* Important Deficiency $ 8,000,000 4 5 Pearl Street Mail Important Deficiency $ 1,500,000 5 2 Valmont City Park Phase I* High Priority $ 5,000,000 6 3 Flatirons Event Center Redevelopment* High Priority $ 8,000,000 7 4 Stazio Ballfields High Priority $ 8,500,000 8 5 Mesa Memorial Pocket Park High Priority $ 800,000 9 7 NBRC: Interior Upgrades High Priority $ 1,125,000 10 14 Columbia Cemetery High Priority $ 550,000 - 1 1 7777 *Reduced estimate Mike Conroy 1 3 Boulder Reservoir Improvements* Important Deficiency $ 12,000,000 2 1 Increase Commitment for Park Renovations and Repairs Important Deficiency $ 7,000,000 3 5 Pearl Street Mail Important Deficiency $ 1,500,000 4 8 Scott Carpenter Park Important Deficiency $ 1,500,000 5 2 Flatirons G.C. Irrigation Systems Repair Important Deficiency $ 1,700,000 6 9 Play Court Resurfacing Important Deficiency $ 100,000 7 4 Stazio Ballfields High Priority $ 8,500,000 8 Replace Restrooms/Picnic Shelters/Pavilions/Turf Fields High Priority 9 North Boulder Park $ 800,000 10 Martin Park $ 800,000 11 Harlow Platt Community Park $ 1,000,000 12 Tom Watson $ 450,000 9 11 Future Replacement / Refurbishment Park Project Needs Important Deficiency $ 1,800,000 10 7 NBRC: Interior Upgrades High Priority $ 1,125,000 *Reduced estimate Kelly Wyatt 5 Pearl Street Mail Important Deficiency $ 1,500,000 2 Flatirons G.C. Irrigation Systems Repair Important Deficiency $ 1,700,000 1 Increase Commitment for Park Renovations and Repairs Important Deficiency $ 7,000,000 2 Valmont City Park Phase I* High Priority $ 5,000,000 14 Columbia Cemetery High Priority $ 550,000 15 City Arboretum High Priority $ 250,000 Replace Restrooms/Picnic Shelters/Pavilions/Turf Fields High Priority 9 North Boulder Park $ 800,000 10 Martin Park $ 800,000 11 Harlow Platt Community Park $ 1,000,000 12 Tom Watson $ 450,000 1 East Boulder Community Park High Priority $ 1,200,000 3 Boulder Reservoir Improvements* Important Deficiency $ 8,000,000 3 Flatirons Event Center Redevelopment High Priority $ 8,000,000 *Reduced estimate Rick Thayer 1 1 Increase Commitment for Park Renovations and Repairs Important Deficiency $ 7,000,000 2 2 Flatirons G.C. Irrigation Systems Repair Important Deficiency $ 1,700,000 3 3 Boulder Reservoir Improvements* Important Deficiency $ 8,000,000 4 4 Lighting Compliance Upgrades Important Deficiency $ 500,000 5 5 Pearl Street Mall Important Deficiency $ 1,500,000 6 6 ADA Compliance Important Deficiency $ 1,250,000 7 7 Playground and Irrigation Systems Replacement Important Deficiency $ 1,800,000 8 8 Scott Carpenter Park Important Deficiency $ 1,500,000 9 11 Future Replacement and Refurbishment Project Needs Important Deficiency $ 1,800,000 10 3 Flatirons Event Center Redevelopment High Priority $ 8,000,000 *Reduced estimate Myriah Conroy 1 3 Boulder Reservoir Improvements* Important Deficiency $ 8,000,000 2 1 Increase Commitment for Park Renovations and Repairs Important Deficiency $ 7,000,000 3 2 Flatirons G.C. Irrigation Systems Repair Important Deficiency $ 1,700,000 4 2 Valmont City Park Phase I* High Priority $ 5,000,000 5 3 Flatirons Event Center Redevelopment High Priority $ 8,000,000 6 7 NBRC: Interior Upgrades High Priority 7 8 EBRC: Lockrooms High Priority *Reduced estimate **Supports some but not all amenities on the list of improvements 6outof6 5outof6 4outof6 3outof6 Top Eight 1 1 Increase Commitment for Park Renovations and Repairs Important Deficiency $ 7,000,000 2 3 Boulder Reservoir Improvements* Important Deficiency $ 8,000,000 3 2 Flatirons G.C. Irrigation Systems Repair Important Deficiency $ 1,700,000 4 2 Valmont City Park Phase I* High Priority $ 5,000,000 5 3 Flatirons Event Center Redevelopment* High Priority $ 8,000,000 6 5 Pearl Street Mall Important Deficiency $ 1,500,000 7 7 NBRC: Interior Upgrades High Priority $ 1,125,000 8 8 Scott Carpenter Park Important Deficiency $ 1,500,000 ro'e CITY OF BOULDER PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM MEETING DATE: April 25, 2011 AGENDA TITLE: Discussion of proposed 2012 Fees for Park and Recreation Facilities and City Park land. PRESENTERS: Kirk Kineannon, CPRP, Director, Parks and Recreation Alice Guthrie, Superintendent of Recreation Jeff Dillon, Superintendent of Parks and Planning David Mallett, Finance and Class Systems Specialist EXECUTIVE SUMMARY: The purpose of this item is to discuss proposed fee changes and new fees (Attachment A) for the Parks and Recreation Department that are proposed for 2012. The changes in the Parks and Recreation Department fee schedule will also be included in the City's budget process. The PRAB public hearing, scheduled for May 23, will provide the public an opportunity to comment on proposed new fees in 2012 and fee changes for the Parks and Recreation Department. The Department will also conduct an administrative hearing on May 5 to gather public input prior to the PRAB public hearing. The input from PRAB and the public regarding the proposed fees will be considered when the Department finalizes its 2012 budget submission to the City Manager. At this time, all fee changes proposed are not final. ANALYSIS: The Recreation Program and Facilities Plan (RPFP) identified the Department goal of implementing service-based pricing. This pricing model dictates that fees, including codified fees, will be established based on the defined cost to provide recreation services, the market rate and any approved subsidy level. A financial goal of the Department is to reduce citizen tax based subsidy when appropriate and where feasible. Recreation Facility Admission and Rental Fees The increases to recreation center fees were based on achieving cost recovery goals as outlined in the RPFP, as well as align the fees into a standardized structure for passes and punch cards. In the 2011 budget process, increases to recreation center daily admission AGENDA ITEM # VII-C PAGE 1 and membership fees were approved and implemented January 1, 2011. No increases for facility rentals were proposed in the 2011 budget submission. The Department charges rental fees for rooms and activity spaces in the recreation centers, including multi-purpose rooms, gymnasiums, courts and meeting rooms. Fees for these amenities have not been increased for at least five years and in some cases over ten years. In determining the amount of fee increase, Department staff reviewed facility management costs, current fees, and reviewed market research in the area, for comparison. For 2012, fee increases are proposed for the following admission, membership and rental categories: • Recreation Center and Outdoor Pool daily admission • Recreation Center 10, 20 and 40 punch pass • Recreation Center annual pass • Splash Pass (Outdoor Pool pass) • Golf Course fees • Recreation Center Rental Fees (gymnasium, multi-purpose room and pool lap lanes) • Outdoor Pool lap lane rental fees • Recreation Center outdoor court rental fees (tennis court, platform tennis court and volleyball court) • New Fee - VIP Boat Permit (includes decontaminations) Park Use Fees Currently, the Department charges a fee for rental of park shelter. Park shelter fees have not changed for nine years. The proposed fee increases and new fees for 2012 are based on the need to recover park maintenance costs and align shelter rentals with market rates (Attachment B, C and D), including the City of Boulder Open Space and Mountain Park shelter rates. The Department currently charges no fee for rental use of parkland for weddings or large or group gatherings and in recent years the Department has seen an increase in the number of these uses. Groups that number 50 persons or more are required to file for a use permit and make a park use deposit in lieu of a fee for use of parkland. The proposed park fees will help offset the increased maintenance cost for this use of parkland. The Department has also seen an increase in the number of reservations for businesses or individuals that are conducting fee related business on City parkland. Some organized businesses conduct sessions on City parkland multiple days per week and have multiple participants each day. As mentioned above, a permit is required, but there has been no fee assessed related to this use. The Department is proposing the establishment of a fee that will provide the Department with a cost recovery mechanism for use of the City parkland for a business purpose. Staff is proposing 15% of gross profit for the fee but two other options for such a fee have been reviewed (a fee for land use fee aligned with shelter rental daily use fees; or a per participant fee charged for each day of use). AGENDA ITEM # VII-C PAGE 2 The changes to City Code 8-3-8 last year during the budget process provide for the ability of the City to assess park and facility use fees for such uses. "8-3-8(a) The city manager may impose fees for recreational activities open to the public conducted by the City, or for the use of city facilities not otherwise addressed in this chapter. The city manager shall set such fees in amounts that are reasonable and necessary to preserve, maintain and manage such activities or facilities." "8-3-8(d) The term facility as used in this chapter shall mean any property owned by the City and designated by the city manager as a facility." Based on the increasing use of reserved parkland by groups and commercial, it is best practice and desirable to establish such a fee for this type of park use in order to help recover costs and regulate the use of City Parkland for other than general open public use. Park fee changes are proposed for the following categories: • New Fee - Park Use Permit Fees- (reserved land area use) for group functions, weddings, gatherings, etc. Fee determined based on group size and size of the area reserved. • New Fee - Business/Commercial Use of City Parkland Fees. • Park Shelter Rental Fees. • Special Event Fees for Park Use and, or use of specified areas within a park. QUESTIONS FOR PRAB: Are there any questions or concerns about the proposed 2012 fees? NEXT STEPS: A Department administrative hearing will be held on May 5`h to receive public comment on proposed changes in fees for 2012. The Department will also conduct a focus group meeting in April or May on commercial use fees with representatives of impacted users and explore proposed fees and implementation schedules. At the May 23rd PRAB meeting, there will be a public hearing and the Board will be asked to support the Department recommendation on the final proposed changes to existing fees and new fees. After consideration of PRAB input and input and responses from the community, the Department's proposed 2012 fee increases will be provided to the City Manager for consideration in the 2012 Budget. ATTACHMENTS: A. Proposed Admission, Rentals, Events, Valmont Fees A2. Draft Fees-Valmont Bike Park B. Market Comparison Park and Shelter Fees C. Other Agency National Comparisons Commercial Use D. Local Region Park Permit Use Fees AGENDA ITEM # VII-C PAGE 3 Attachment A: 2012 Proposed Admission and Rental Fees Fee Type 2011 Fee Proposed 2012 Fee Increase Fee Type 2011 Fee Proposed 2012 Fee X Increase Recreation Center Adult $6.75 $7.D0 3.70% 50 HP and Over Resident $0.00 $754.00 N/A Daily Admission Senior $S.00 $5.25 5,00% Non-Resident $0.00 $916.00 N/A Youth $4.25 $4.50 5.88% Resident $0.00 $377.00 N/A NEW FEE Type "VIP Under 50 HP Non-Resident $0.00 $448.00 N/A Boat" Permit Decon Resident $532.00 $552.00 3.76% incl Resident $0.00 $377.00 N/A Adult Non-Resident $645.00 $645.00 0.00% included Sail Non-Resident $0.00 $448.00 N/A Recreation Center Senior Resident $336.00 $353.00 5.06% Small Craft Resident $0.00 $195,00 N/A Annual Pass Non-Resident $424.00 $445.00 4.95% Non-Resident $0.00 $195.00 N/A Youth Resident $248.00 $260.00 4.84% Non-Resident $314.00 $330.00 5.1096 Resident $25.00 $40.00 60.00% Half Gym Non-Resident $31.00 $50.00 61.29% Youth B-Ball Pass Youth $20.00 $25.00 25.00% Resident Full Gym $50.00 $80.00 60.00% Non-Resident $63.00 $100.00 58.73% Resident $216.00 $224.00 3.70% Recreation Center Resident $25,00 $30.00 20.00% Adult Rental Fee {Hourtyl Room Rental Non-Resident $238.00 $247.00 3.78% Non-Resident $31.00 $37.00 1935% Recreation Center 40 $160,00 $168.00 5.00% Lap Lane Resident $20.00 $22.00 10.00% Punch Pass Senior Resident Non-Resident $176.00 $185.00 5.11% Non-Resident $24.00 $28.00 16.67% Resident $£36.00 $144.00 5.88% Resident $60.00 $60.00 0.00% Youth Non-Resident $15,00 $159.00 6100% Climbing Wall Non-Resident $65.00 $65.00 0.00% Resident $115.00 $119.00 3.48% Tennis Court Per 90 Min $6.25 $7.00 12.00% Adult Non-Resident $126.00 $131.00 3.97% Recreation Center Platform Tennis Court Per 90 Min $6.25 12.00% Recreation Center 20 Resident Outdoor Courts $85.00 $89.00 4.71% Court Lights Per 30 Min $0.00 $1.00 N/A Punch Pass Senior Non-Resident $94.00 $99.00 5.32% Rental Fees Volleyball Courts Per 60 Min $25.00 ;$TOO 30.00 20.00% Youth Resident $72.00 $76.00 5.56% Non-Resident $79.00 $84.00 6.33% New Fee Type 2011 Fee ed 2012 Fee X Increase General Park Commercial Use $0.00 15%Gross Profit N/A Adult Resident $61.00 $63.00 3.28% Permits' Private Group Use Rental per day $0.00 $100-$500 N/A Non-Resident $67.00 $69.00 2.99% Recreation Center 10 Senior Resident $45.00 $47.00 4.44% Eben G. Fine Park Resident $50.00 $100.00 100.00% Punch Pass Non-Resident $49.00 $51.00 4.08% Non-Resident $65.00 $125.00 92.31% Resident $38,00 $40.00 5.26% Foothills Park A Resident $50.00 $100.00 100.00% Youth Non-Resident $42.00 $45.00 7.14% ,S,C Non-Resident $65.00 $125.00 92.31% Park Shelter Rentals Martin Park Resident $50.00 $100100 100.00% Outdoor POOI DaiN Adult $6.00 $6,25 4.17% fee per 3 hour Non-Resident $65.00 $125.00 92,31% i Senior $4.00 $4.25 6.25% rental)` North Boulder Park Resident $50.00 $100.00 100.00% Admission Youth $3.50 $3.75 7.14% Non-Resident 65.00 $125.00 92.31% Tom Watson Park 100 max Resident $100.00 $200.00 100.00% Adult Resident $120.00 $132.00 10.00% Non-Resident $130.00 $250.00 92.31% Non•Resident $150.00 $150.00 0,00% Resident $200.00 $400.00 100.00°,6 Resident Tom Watson Park 250 max Senior $80.00 $90.00 22.50% Non-Resident $260.00 $500.00 92.31% Splash Pass )Outdoor Non•Resident $100.00 $100.00 0.00% Pool Pass) Youth Resident $80,00 $88,00 10.00% Bandshell Special Event 50-350 People $200.00 $300.00 50.00% Non-Resident $100.00 $100.00 0.00% 351-3k People $200.00 $900.00 350.00% Family Resident $240.00 $264.00 10.T%-- 50-350 People $100.00 $300.00 200.00% Non-Resident $300.00 $300.00 0.00% Special Event Rental 351-3k People $100.00 $900.00 800.00% (Fee per Day)' Park Special Event' fee Type 2011 Fee Proposed 2012 Fee Y. Increase 3k-10k people $100.00 $1.050.00 950.00% Adult 9 Holes $19.00 $22.00 15.79% 10k-25k People $100.00 $2,000.00 1900.001/. 18 Holes $29.00 $34.00 17.24% 25k+ People $100.00 $3,800.00 3700.00% Goff Course Per Senior 9 Holes $26.00 $16.00 0.0096 Round Fees Monday IS Holes $25.00 $25.00 0.00% Thursday Youth 9 Holes $12.00 $12.00 0.00% 18 Holes $20.00 $20.00 0,00% Not ail park locations are available for special event uses Student 9 Holes $17.00 $17.00 0.0096 Valmont Park Special Event use fees are based on the area of use in the park, Additional fees 18 Holes $26= $26.00 0.00% will be assessed based on staffing requirements asdetermined by the department (see Draft. Fees for Vaimont Bike Park, Sheet 2). 'Additional application fee applies. Adult 9 Holes $21.00 $24.00 14.29% 'Group rental area of Parks Permit Required for 50 persons or more fee based on numbers of users. 18 Holes $34.00 $39,00 14.71% " 50=5100; 51.100=$ 200; 101-200=$300;201-300= $500 Goff Course Per Senior 9Hoies $18.00 $18.00 0.00% Round Fees Friday- 18 Holes $29.00 $29.00 0.00% Sunday and Holidays Youth 9 Hales $14,00 $14.00 0.00% 18 Holes Holes $22.00 $22.00 o.oD96 AGENDA ITEM PAGE A,- Student 9 Hies $19.00 $19.00 0.00% 18 Holes $31.00 $31.00 0.00% Attachment A-2 Draft Fees for Vaimont Bike Park Event Daily Rates Bike Park Area Daily Fee Additional Cost Entire Park, Restrooms, Parking Lots $7,500 * West Parking Lot $500 * South Parking Lot $800 * Park Plaza Restrooms included with Park Use Fee Slopestyle (SS) Course $600 * Dual Slalom (DS) Course $600 * DS Start Gate $300 * Lg Pump Track $500 * Sm Pump Track $500 * Lg Dirt Jump Course $600 * Glades Mtb Course $600 * Corkscrew Course $600 * 2+ mile Cyclocross Course, 1 of 3 route options, start/ finish road and podium $1,500 * * 2 staff, minimum 4 hours each X current hourly rate AGENDA FEE #."V -__C PAGE-5 Attachment B: Market Comparison Park/Shelter Rental and Park Use Permit Fees City of Boulder Parks and Rec 2012 City of Boulder City of Fort City and County Proposed OSMP Collins of Denver City of Golden City of Lafayette Resident $100-$400/3 hours $50-$100/hour $50-$75/day* $97/day* N/A $80/day* Shelter Rental Fee Non Resident $125-$500/3 hours $100-$400/hour $50-$75/day* $97/day* N/A $80/day* Private Group Use Permit $100/day $150-$300/day N/A $260-$600/day N/A N/A Special Event Permit $300-$3,800/day $150-$300/day $75-$500/day $260-$3,925/day $100-200/event** N/A Commercial Use 15% Gross Profit $50-$300/year Prohibited 15% Gross Profit N/A 20% Profit Split *Permit fee only **Application fee only AGENDA ITEM PAGE Attachment C Attachment C Other Agency National Comparisons Commercial Use Alk- April, 2011 domomm Agency Category Fee/ profit split/ other charge Notes $500-$1500/ 6 months, varies Permanent or temporary City of Austin, TX Commercial Use with location Insurance required concessions by contract $15/ hr, $25 app Any entity conducting fee, $25 admin organized activities, may/ City of Vancouver, BC Commercial Use fee, 12% tax Insurance required may not charge fee 15% gross Selling, collecting money or revenue, $50 donations, conducting Business Activity classes, camps, activities Fairfax County, VA Commercial Use Fee, $25 app. Fee Insurance required where participants pay a fee AGENDA ITEM #Yff- , PAGE 7 Attachment D Park Permit and Use Fees Local region April, 2011 I Agency Category Feel profit split/ other charge Notes Commercial Use, 15% charge on 1.5 times (or an additional 50%) more than festival/major Cit and_C_o_unty of Denver Admission based gross ticket sales Insurance required event, special occasion and event facility permit fees Special Event Event size Without Alcohol Fee With Alcohol Fee For-Profit Non-Profit For-Profit Non-Proflf 1-350 $390.00 $195.00 $660,00 $360.00 351-3,000 $1,282,50 $641.25 $2,145.00 $1,072.50 3,0017500 $1,567.50 $783.75 $2,677.50 $1,336.75 Standard Fee Per Event Size Day Standard Fee Nun-profft 501% off standard fee Per Day for Non - Alcohol Per Day with Alcohol Insurance required 351-3,000 $855 $1,430 3,001 $1,045 $1,785 10,001+ $1,990 $3,060 _ 25,000+ $3,775 $3,925 Damage Deposit 75% of standard wialcohol permit fee or 750+ users Electric'fty $9.25 per hour Shelter Rental Sheltered Sites $97 Standard Sites $51 i i AGENDA ITEM PAGE l.~ Attachment D Agency Comparisons Park Permit and Use Fees April, 2011 Agency Category feel profit split/ other charge Notes City of Boulder OSMP Commercial Use Non-profit For-profit Commercial use permit applies where a fee for service is charged Annual (unlimited visits) $150 $300 Deposit may be required, depends on request Limited (up to 50 visitors/ year) $50 $50 Specific guidelines apply Event (one day up to a two week period) $150 $300 Insurance required Additional permit fees if applicable $30/ hr $30/ hr Permits requiring 8 hrs. + staff time: add $30/hr. Shelter Rental Resident Non-resident Amphitheater $100 $150 7:00 AM- 8:00 AM $100 $150 8:00 AM- 9:00 AM $300 $400 10:00 AM-1:00 PM $300 $400 2:00 PM- 5:00 PM $300 $400 6:00 PM- 9:00 PM Stone Shelter $50 $100 7:00 AM- 8:00 AM $50 $100 8:00 AM- 9:00 AM $175 $275 10:00 AM-1:00 PM $175 $275 2:00 PM- 5:00 PM $175 $275 6:00 PM- 9:00 PM Wood Shelter $50 $100 7:00 AM- 8:00 AM $50 $100 8:00 AM- 9:00 AM $175 $275 10:00 AM-1:00 PM $175 $275 2:00 PM- 5:00 PM $175 $275 6:00 PM- 9:00 PM Halfway House $50 $100 7:00 AM- 8:00 AM $50 $100 8:00 AM- 9:00 AM $175 $275 10:00 AM-1:00 PM $175 $275 2:00 PM- 5:00 PM $175 $275 6:00 PM- 9:00 PM Bluebell Shelter $50 $100 7:00 AM- 8:00 AM $50 $100 8:00 AM- 9:00 AM $175 $27510:00 AM-1:00 PM $175 $275 2:00 PM- 5:00 PM $175 $27516:00 PM- 9:00 PM AGENDA ITEM 4 PAGE CITY OF BOULDER INFORMATION ITEM FOR: ENVIRONMENTAL ADVISORY BOARD - April 6, 2011 PLANNING BOARD - April 7, 2011 TRANSPORTATION ADVISORY BOARD - April 11, 2011 OPEN SPACE BOARD OF TRUSTEES - April 13, 2011 WATER RESOURCES ADVISORY BOARD - April 18, 2011 PARKS AND RECREATION ADVISORY BOARD - April 25, 2011 GREENWAYS ADVISORY COMMITTEE AGENDA ITEM MEETING DATE: May 2, 2011 SUBJECT: Greenways Master Plan update REQUESTING DEPARTMENT: Kurt Bauer - Engineering Project Manager Utilities Division Anne Noble Greenways Coordinator PURPOSE: A summary of the Greenways Master Plan update is being provided to board members as an information item. It is requested you review the full plan available on the Greenways webpage under "Greenways Master Plan" and forward any comments or concerns to your Greenways Advisory Committee representative. If you have questions on this material, please contact Kurt Bauer at 303-441-4232 or BauerKAbouldercolorado.gov. The Greenways Master Plan documents (2011 and 2001 versions) and associated maps are available at: www.bouldercolorado.gov > city A-Z > G > Greenways Program > Greenways Master Plan GREENWAYS ADVISORY COMMITTEE ACTION REQUESTED: A recommendation from the Greenways Advisory Committee to City Council for plan acceptance. Attached is a summary of the Greenways Master Plan including a brief description of each plan section and a summary of updates. Also attached is a copy of the 2001 Greenways Master Plan table of contents with text indicating 2011 changes. 1 GREENWAYS MASTER PLAN UPDATE SUMMARY The Greenways Master Plan was last updated in 2001 and included Boulder Creek and seven major tributaries. The 2001 version provided information in nine chapters. This 2011 update `refreshes' the Greenways Master Plan by including all remaining tributaries to Boulder Creek (for a total of 14) and updates the plan to incorporate plans, ordinances and policies that affect the Greenways Program that have been approved and adopted since 2001. Greenways improvement projects that have been completed since 2001 are also captured in the revised document. The format of the document has changed based on the city's updated master planning format. The document now presents information in four sections. This refresh of the plan does not change the purpose statement or goals of the 2001 Master Plan. The following presents a summary of plan sections and major updates. Section 1 Background This section presents an overview of the Greenways Program, history of the Program, a chronology of projects and summary of existing conditions. The following presents major changes to this section: Information for the seven new tributaries have been added to this section ■ Chronology of projects has been updated (starting on page 1-8). Existing conditions have been revised and presented in summary tables (1-2, pg 1-15 and 1- 3, pg 1-16). Section 2 Key Policies I Issues This section presents key policies, plans and codes that affect implementation of the Greenways Program. This section has been updated to reflect key policies, plans and codes that have been formally adopted since 2001. A major change affecting the Greenways program is the revised wetlands ordinance and updated Community Environmental Assessment Process (LEAP). The policies from the Boulder Valley Comprehensive Plan are from the 2005 update. It should be noted that the BVCP is being updated in 2011 and some of these policies may change. The Greenways Master Plan will include any adopted changes if the timeframe permits. Tables 2-1 and 2-2, which list Park sites and Open Space managed property along the Greenways have been updated to include the seven additional tributaries. Section 3 Implementation This section presents the goals for each of the Greenways program objectives and the project and program opportunities based on approved master plans. This section references the Greenways Reach Inventory (Appendix 111) which has been updated to incorporate existing conditions and proposed projects shown in existing master plans along the seven additional tributaries. Section 3 also describes the process required to implement Greenways projects. Table 3-11 pg 3-1 presents the Greenways Program objectives and goals, which have not changed from the 2001 Greenways Master Plan. The major change to this section is an update of a table presenting a ranking of Greenways objectives by tributary reach (Table 3-3, pg 3-9). The table now includes the new tributaries and some of the rankings have been revised based on either changes in priorities from other master plan updates or changed conditions caused by completed improvements. The updated ranking is based on ranking criteria presented in Table 3-2, pg 3-8, which has not changed. Tables 3-4 and 3-5 present proposed Greenways improvements by creek and by reach. These tables have been updated to incorporate the additional tributaries and the projects that have been completed since 2001. 2 Section 4 Maintenance and Funding This section presents how the Greenways Program is maintained and funded. A description of the habitat maintenance program, which was a recommendation of the 2001 master plan, has been added to this section. Table 4-1, pg 4-6 summarizes current maintenance practices and has been updated. The maintenance map (pocket) has also been updated to include all tributaries and reflect current maintenance responsibilities. Appendices The appendices include documentation on the Community and Environmental Assessment Process (CEAP), Summary of Cultural Resources, Reach Inventories, Guidelines for coordinating with OSMP and Parks and a Summary of Changes to Transportation Rankings in Table 3-3. A Greenways map and Maintenance map are also included. Both maps have been updated to reflect current conditions. The executive summary from a survey conducted in 1997 was removed, along with a table of cost estimates and the list of transportation changes from the 1998 map to the 2001 map, as they were felt to be obsolete. The reach inventory was moved from Section VII of the 2001 plan to the appendix of the 2011 plan. 3 2001 GREENWAYS MASTER PLAN TABLE OF CONTENTS (Changes from 2001 to 2011 plan shown in red font) I. Executive Summary (Rewritten) ..............................................................................................................................1 A. Introduction ..................1 B. Purpose of Master Planning Process l C. Scope of Master Plan I D. Issues .....2 E. Projects & Opportunities, Funding, Organizational Structure and Maintenance .............................6 F. Summary of other Master Plan Sections ...............................................................................................7 II. Background Information .......................................................................................................................................9 A. Introduction (Revised) ..............................................................................................................................9 B. History Same .............................................................................................9 C. Purpose and Objectives of the Program (Removed, included in 3.0) ..................................................12 Greenwavs Purpose Statement ....................................................................................................15 D. Current Policies, Procedures and Practices that Dictate Service Levels (This section removed, information included in 3.0) ..........................................................................................................15 Greenwavs Capital Improvement Program Development ........................................................16 The Community and Environmental Assessment Process (CEAP) ..........................................17 Wetlands Permitting .....................................................................................................................18 Floodplain Development ...............................................................................................................19 Design 21 Construction ........................21 Maintenance ..................................................................................................................................22 E. Summary of Past Funding (Removed, information in 4.Q) ...................................................................24 F. Chronology of Projects and Categorization Based On Program Goals (Updated, included in 1.0),.26 Boulder Creek Proiect 1985-1987 ................................................................................................26 Fourmile Canyon Creek ...............................................................................................................26 Wonderland Creek ........................................................................................................................37 Goose Creek.... 37 Elmer's Twomile Creek ................................................................................................................37 Skunk Creek ..................................................................................................................................37 Bear Canyon Creek .......................................................................................................................38 South Boulder Creek ...................................................................................................................38 G. Survey of Current Resources (Revised in 1.0) ......................................................................................39 Environmental Resources (Removed, information included in 3.0) ...........................................39 Wildlife Habitat(Included in 1.0) 39 Sensitive Specics(Included in 1.0) .................................................................................................40 Corridor Landscaping and Wetlands Preservation and Rest oration(Eliminated, information in 3.0) ..............................................................................................................................................40 Water Ouality(Eliminated, information in 2.0) ...........................................................................40 Urban Forest(Eliminated - outdated) ...........................................................................................41 Transportation and Recreation (Eliminated - outdated) ............................................................41 Safe (Eliminated - outdated) ........................................................................................................42 Flood Mitigation(Eliminated, information in 2.0) .......................................................................42 Historic and Cultural Resources(Eliminated, information in 1.0) .............................................43 H. Program Evaluation(Eliminated - outdated) .........................................................................................44 Greenwavs Master Plan Update Survey(Eliminated - outdated) ...............................................44 Internal Greenwavs Program Evaluation(Eliminated - outdated) .............................................46 III. Plan Development ..............................................................................................................................................65 A. Introduction (Eliminated - outdated) .....................................................................................................65 B. Baseline Studies(Included in ].0) ..........................................................................................................66 Environmental Evaluation(Included in 1.0) ................................................................................66 Cultural Resources Inventory(Included in 1.0) ..........................................................................67 4 C. Program Goals and Criteria (Moved this information to 3.0) .............................................................68 Terrestrial Habitat Goals .............................................................................................................70 Water Quality Goals .....................................................................................................................71 Drainage, Flood Management and Water Resources Goals ......................................................71 Recreation Goals ...........73 Transportation Goals ....................................................................................................................74 Cultural Resources Goals .............................................................................................................75 D. Project Opportunities (Moved this information to 3.0) .......................................................................75 E. Environmental Project Identification (Moved this information to 3.0) ..............................................77 IV. Planning, Permitting and Public Involvement Processes (Updated information in this chapter and moved to 3.0) 83 A. Greenways Project Review Process .....................................................................................................83 Capital Improvement Program (CIP) .........................................................................................83 Individual Proiect Review Process ..............................................................................................83 External Review of CIP and CEAP .............................................................................................83 B. Checklist for Permit Compliance .........................................................................................................84 Standard Proiect Permits .............................................................................................................84 Interdepartmental Cooperative Procedures ...............................................................................84 External Review and Approval Processes ..................................................................................85 Post-Project Monitoring Report ...................................................................................85 V. Service Provision Policies(Updated information in this chapter and moved to 2.0) 87 A. Boulder Valley Comprehensive Plan 87 B. The Storm Water and Flood Management Utility and the Comprehensive Drainage Utility Master Plan 87 C. Urban Drainage and Flood Control District 88 D. The Transportation Department and the Transportation Master Plan ...........................................89 E. The Parks and Recreation Department and the Parks and Recreation Master Plan-... 90 F. Open Space and Mountain Parks Department ....................................................................................91 G. The Urban Open Land Program and the Urban Open Lands Master Plan ....................................92 H. Planning and Development Services, Subcommunity Planning ........................................................92 VI. Future Programs ................................................................................................................................................95 A. Education and Community Opportunities(Moved to 3.0) ..................................................................95 B. Environmental/Habitat Improvement and Preservation(Moved to 3.0) ............................................96 Environmental Proiect Funding ..................................................................................................96 Wetlands Banking C. Stewards of the Greenways(Moved to 3.0) 96 D. Monitoring Program(Updated and moved to 3.0) ................................................................................97 E. Additional Services(Elimianted - outdated) Providing Restrooms .....................................................................................................................97 Drinking Fountains .......................................................................................................................97 Trash Cans .....................................................................................................................................97 Lighting 97 Benches ..........................................................................................................................................98 Other Improvements ...................................................................................................................98 VII. Future Opportunities ........................................................................................................................................99 A. Green ways Projects and Oppo rtu nities(Moved to 3.0) .......................................................................99 B. Criteria for Projects(Moved to 3.0) 99 C. Cultural Resources Recommendations(Included in 1.0) ..................................................................100 Historic Site Significance ............................................................................................................100 Management Recommendations ................................................................................................101 VIII. Maintenance Plan(Updated information: in this chapter and moved to 4.0) ...............................................157 A. Maintenance Responsibilities .............................................................................................................157 B. Consistent Maintenance Standards ....................................................................................................157 C. Weed Control and Habitat Maintenance .........................................................................................158 5 D. Forestry Maintenance .........................................................................................................................159 E. Streets and Bikeway Maintenance .....................................................................................................160 F. Landowners' Responsibilities .............................................................................................................160 IX. Organizational Structure and Finanee(Updated injormation in this chapter and moved to 4.0) .................165 A. Greenways Program Organization ....................................................................................................165 B. Long Term Funding Plan ....................................................................................................................165 C. Other Funding Mechanisms ...............................................................................................................166 X. APPENDICES 169 Appendix I-1: Greenways Master Plan Map (Updated and moved to pocket) Appendix II-I : Greenways Master Plan Update Survey Executive Summary (Eliminated - outdated) Appendix II-2: Community and Environmental Assessment Process (August 2001) (Updated and included as Appendix I) Appendix 1I-3: List of Tributaries to Boulder Creek(Moved to Table 1-1) Appendix III- ]:Summary of Cultural Resources(Same, in Appendix II) Appendix IV-1:Parks and Open Space Managed Land Along Greenways(Updated and included as Tables 2-1 and 2-1) Appendix V-1:Tributary Greenways Guidelines for Open Space and Park Lands(Same, included as Appendix 1 V) Appendix VII-1:List of Transportation Changes from the May 1998 Greenways Map(Updated and modified to rankings, included as Appendix i) Appendix VII-2:Cost Estimates for Proposed Improvements by Reach(Updated and deleted costs, included as Table 3-5) Appendix VII-3:Description of Environmental Projects(Updated and included as Table 3-6) Appendix VIII-1:Maintenance Map (Updated and included in pocket) LIST OF TABLES Table II-1: Chronology of Greenways Projects By Year(Eliminated) .......................................................................27 Table I1-2: Funding Contributions Toward Greenways Objectives 1985-2000(Eliminated) .....................................32 Table 1I-3: Tributary Greenways Inventory of Existing Conditions(Updated and included as Table 1-3) ...............49 Table III-1: Objectives and Goals of the Greenways Program(Same, included as Table 3-1) ..................................69 Table III-2: Criteria for Ranking Greenways Projects by Objeetive(Same, included as Table 3-2) ..........................78 Table 111-3: Ranking Greenways Objectives By Reach(Updated and included as Table 3-3) ..................................79 Table VII-1: Greenways Master Plan Update Reach Inventory, Projects and Opportunities(Updated, included as Appendix 111) .........................................................................................................................................102 Table VII-2: Existing and Proposed Greenways Projects and Opportunities(Updated, information for existing included in Table 1-2 and proposed in Table 3-4) ...................................................................................................152 Table VII-3: Summary Table From Stress Analysis(Updated, information included in Table 3-7) .......................153 Table VII-4: Summary Table from Ranking Method(Eliminated) ..........................................................................155 Table VITI-1: Current Maintenance Practices (Updated, information included in Table 4-1) ................................161 Table VIII-2: Enhanced Maintenance Practices(Eliminated) ...................................................................................162 Table VIII-3: Cost Summary for Weed Control(Eliminated) ..................................................................................163 Table IX-1: Greenways System Proposed Improvements(Eliminated, information included in Tables 3-4, 3-5) 167 Added Figure 1-1 showing location of tributaries 6 CITY OF BOULDER INFORMATION ITEM FOR: ENVIRONMENTAL ADVISORY BOARD - April 6, 2011 PLANNING BOARD - April 7, 2011 TRANSPORTATION ADVISORY BOARD - April 11, 2011 OPEN SPACE BOARD OF TRUSTEES - April 13, 2011 WATER RESOURCES ADVISORY BOARD - April 18, 2011 PARKS AND RECREATION ADVISORY BOARD - April 2.5, 2011 GREENWAYS ADVISORY COMMITTEE AGENDA ITEM MEETING DATE: May 2, 2011 SUBJECT: 2012-2017 Greenways Capital Improvement Program REQUESTING DEPARTMENT: Anne Noble - Greenways Coordinator PURPOSE: The 2012-2017 Greenways Capital Improvement Program is being provided to board members as an information item. If you have any comments or concerns regarding the 2012-2017 Greenways Capital Improvement Program, please pass them along to your Greenways Advisory Committee representative. If you have questions on this material, please contact Annie Noble at 303-441-3242 or noblea(abouldercolorado.gov GREENWAYS ADVISORY COMMITTEE ACTION REQUESTED: A recommendation from the Greenways Advisory Committee to the City's Planning Board and City Council concerning the proposed Greenways Capital Improvement Program is requested. Attached is information concerning the proposed 2012-2017 Greenways Capital Improvement Program (CIP) for review and consideration. A recommendation by the Greenways Advisory Committee to the city's Planning Board and Council will be requested at the May 2, 2011 GAC meeting. Attachment A: Greenways 2012-2017 Capital Improvement Program Overview Attachment B: Greenways 2012-2017 Capital Improvement Program Summary Spreadsheet Attachment C: Greenways Program CIP Map 1 Attachment A Greenways 2012-2017 CIP Program Overview GREENWAYS 2012 - 2017 CAPITAL IMPROVEMENTS PROGRAM The city of Boulder Greenways System is comprised of a series of corridors along riparian areas including Boulder Creek and its 14 tributaries, which provide an opportunity to integrate multiple objectives, including habitat protection, water quality enhancement, storm drainage and floodplain management, alternative transportation routes for pedestrians and bicyclists, recreation and cultural resources. In order to maximize the overlap of objectives and to coordinate projects along the Greenways, identification of projects for the 2012-2017 Greenways Capital Improvement Program was done as a team effort, combining input from Flood Utilities, Transportation, Parks and Recreation, Water Quality and Environmental Services, Environmental Affairs, Planning and Open Space and Mountain Parks. The Greenways CIP follows an opportunistic approach, contributing funding toward projects that are being completed by other departments or private development in order to meet the various objectives of the Greenways Program. The Greenways CIP also looks to leverage funds with outside agencies in order to move projects forward that meet more than one objective of the Greenways Program, but may not be the highest priority when evaluating any one particular objective. Funding Overview The total 2012 Greenways budget is $450,000, with $105,000 in operating and $345,000 in the capital budget. Greenways projects are funded from the Transportation Fund, Stormwater and Flood Management Utility Fund, and the Lottery Fund. Annual funding distribution for the Greenways Program for 2012-2017 is as follows: Transportation - $150,000 Flood Utility - $150,000 Lottery Fund - $150,000 Accomplishments and Highlights • Elmer's Twomile Greenway project was completed in June 2010. This project included a grade-separated, multi-use path connection from Goose Creek to Glenwood Drive, an underpass at Valmont Road and flood mitigation improvements. • The focus of the 2012-2017 Greenways CIP is on flood mitigation, bicycle and pedestrian multi-use paths and underpasses, and habitat and water quality improvements along the Fourmile and Wonderland Creek corridors. In addition to the projects along Fourmile Canyon Creek and Wonderland Creek, possible habitat restoration projects during the next few years include: • Stream bank restoration along Boulder Creek at Eben Fine Park 1 • Confluence of Bear Creek and Boulder Creek at Foothills Community Hospital in conjunction with the multi-use trail connection to 48th Street, a culvert removal under Bear Creek and drainage improvements to the underpass at Foothills and Arapahoe • Dry Creek habitat improvements through Flatirons Golf Course • Goose Creek, railroad to 47th Street tree plantings • Goose Creek habitat improvements at the Transit Village • Fish Passage enhancement projects in association with Fishing is Fun grants • South Boulder Creek minimum stream flow During 2010, a conceptual design for a stream bank restoration plan in Eben G. Fine Park was initiated. A design consultant was hired and an initial public open house to solicit input and comments is scheduled for May 2, 2011. Greenways also partnered with the Open Space and Mountain Parks Department during 2010-2011 to construct a fence along Fourmile Canyon Creek between 28th Street and the Pleasantview Soccer fields in order to preserve habitat and water quality. Relationship to Master Plan and Prioritization The Greenways CIP has been developed within the context of and is consistent with the Boulder Valley Comprehensive Plan (BVCP), the Transportation Master Plan (TMP), the major drainageway plans, the Comprehensive Flood and Stormwater Master Plan and the Greenways Master Plan. The Greenways Master Plan is being updated during 2011 to reflect improvements that have been completed and approved, and adopted changes that have been made in other master plans, city policies and ordinances that affect the Greenways Program since the last Master Plan update in 2001. Information from other existing master plans for seven additional tributaries will also be incorporated into the Greenways Master Plan update. Future opportunities will also be coordinated with the Open Space and Mountain Park's Grassland Plan and Visitor Master Plan and Trail Study Area plans where appropriate. Transportation and flood utility projects were identified from the Transportation Master Plan, and the major drainageway plans, and intra-departmental meetings were held to determine project priorities and timing. Private development activities were also evaluated. Many of the Greenways projects shown in the CIP are being designed and constructed in coordination with major flood or transportation improvements. The Greenways funding associated with these projects focuses on habitat restoration, water quality improvements and trail connections. In addition to leveraging funding with the Transportation and Flood Utilities budgets, funding for Greenways projects is also available through the Urban Drainage and Flood Control District and Federal Transportation funds. Deferred Projects, Changes and Unfunded Needs Since the Greenways Program is opportunistic, taking advantage of projects that are funded through other departments, there are no unfunded needs. The 2012-2017 Greenways and Flood CIPs include sufficient funding to complete: • Wonderland Creek from Foothills to 30th Streets (100 year flood mitigation) and multi- use path • Crestview Underpasses at 19th Streets along Fourmile Canyon Creek (High Hazard flood 2 mitigation) and multi-use path connection • Wonderland Creek at 28th Street (High Hazard or 100 year flood mitigation) The Wonderland Creek from Foothills to 30th Street was recently granted Federal Transportation Improvement Program (TIP) funds in the amount of $2 million (2012-2014). This additional funding has made it possible to move Greenways funding previously shown in 2011 from this project to the Crestview Underpass at 19th Street project and funding previously shown in 2014 for the Crestview Underpass at 19tH Street to the Wonderland at 28th Street project. The flood mitigation work for these projects will address high hazard flooding, unless significant outside funding is obtained, which will allow the city to construct flood improvements that address properties that are in the 100 year floodplain. Emerging Needs None BOARD ACTION The Greenways Advisory Committee will review the Greenways CIP on May 2, 2011 and be asked to make a recommendation for approval to the Planning Board and City Council. 3 4/112011 H:\GREENWAY\CIP\CIP2012-2017 Attachment B CITY OF BOULDER CAPITAL IMPROVEMENTS PROGRAM GREENWAYS PROGRAM 2012-2017 SUMMARY SHEET with Carry Overs from 2010 to 2011 Total Greenwa~ Expendedin Carry 2011 2011 2012 2013 2014 2015 2016 2017 2011-2017 Prior Years Over Budget Proposed Projected Projected Projected Projected Projected Projected CAPITAL IMPROVEMENTS PROGRAM GreenwaysProject Admiristration $27.550 5100,000 $100,000 $100,000 $100,000 $100,000 $100.000 $100,000 $100,000 1 Goose Creek Restoration 2 Founnile Broadway to Violet 5150,000 $150,000 $150,000 3 Founnile 26th to 28th 575,000 $75,000 $75,000 4 Wonderland Foothills to 30th Street $319,744 534,730 $319,744 $195,000 $319,744 5 Wonderland 28th Street Underpass $585,000 $195,000 $195,000 $195,000 6 Crestv iew Underpass @ 19th 5585,000 $195,000 $195,000 5195,000 7 Crestview Underpass @ Upland $195,000 -AL $195.000 Restoration, Water Quality and Trail Improvements $21755 $50,000 $91.822 $50.000 $50,000 $50,000 $50,000 $50,000 $50,000 Eben Fine Restoration EL $23,992 Dry Creek through Golf Course Founnile Creek Fencing $10,156 $10,000 $10,156 CU Bike./Ped Bridge Replacement $200,000 $200,000 $200,000 GREENN1 AYS OPERATING EXPENSES NIOVED TO OPERATING BUDGET Non-personnel expenses $15,529 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 Habitat Maintenance Crew Lead FTE (1/2) $30,000 $30,000 $30.000 $30,000 $30,000 $30,000 $30,000 $30,000 Habitat Maintenance Crew $136 S50.000 $50,000 $50,000 S50,000 $50,000 $50,000 $50,000 $50,000 TOTAL GREENWAYS BUDGET 5820,714 $450,000 51,270,714 5450,000 5450,000 5450,000 S450,000 5450,000 S450,000 Changes from 2011-2016: moved $195,000 firm Wonderland Foothills in 2011 to Crestview @19th moved $195,000 from Crestview in 2014 to Wonderland C28dr Additions in 2017: added S 195.000 to Crestview Underpass Ca,~ Upland in 2017 separated 5130.000 Greenways salaries veto 5100.000 Capital Administration amd S30,000 Operations TOTAL FUNDING All Years OTHER FL,-LADING SOURCES Greenways Open Space Flood Transportation TIP Developer Other Unfunded Total Project 1 Goose Creek Restoration 7 _ $0 _ $200,000 $2,000,000 $2,200,000 2 Fotmnile Broadway to Violet S150,000 $160,000 $250,000 $560,000 3 Fourrnile 26th to 28th $75,000 $0 $198,232 $273,232 4 Wonderland Foothills to 30th Street $354,474 $3,095,795 S2,000.000 55,450.269 5 Wonderland 28th Street Underpass $585,000 $4,500,000 $5,085,000 6 Crestview Underpass @ 19th S585,000 $815,859 51,400.859 7 Crestview Underpass Upland S195,000 $1,000,000 $1,195,000 FLOOD FUNDING BY YEAR 2012 2013 2014 2015 2016 2017 Expended i Carry 2011 Budget Projected Projected Projected Projected Projected Projected Total Available Prior Years Over 1 Goose Creek Restoration $0 2 Founnile Broadway to Violet S160,000 $160,000 3 Fotnnrile 26th to 28th $0 4 Wonderland Foothills to 30th $68,855 $1,526,940 $750,000 $750,000 $3,095,795 5 Wonderland 28th Street Unde $750,000 $750,000 $1,000,000 $1,000,000 $1,000,000 $4,500,000 6 Crestview Underpass @ 19th S815,859 $815,859 7 Crestview Underpass @ Upland $L000,000 $1,000,000 $2,502.799 %tau AZZ t- 1k: Lee _ T~ir'y~ }ti 4 t7?a arrilOUtt1 y L 'kit G y~ 4-ft (n 2 Vi let Av P P tn m` 6 Jay Rd 3 Fourmile Wonderland C Creek Creek :Linden Av $ Independence Rd El mers any Iris Av q~ y, 4 Y to to a r en 0) rn ¢ c~ E _ opt r CO PI) o Valmont Rd } B Isam AV U- t ~ Goose Qua k Mapleton v pine sIL ar, S~ 5 P r CO at1 St pearl t °pe Arapahoe v L Boulder c r N a. ~ u' College v 4re oradoAv +n > CIA Bear Creek 4) rn ~ 0 o \2seline d yr - ~P` Projects 2012-2017 1 Goose Creek Restoration 2 Fourmile Broadway to Violet 3 Fourmile 26th to 28th Street G ree nways Program C I P vv E 4 Wonderland Foothills to the Diagonal 5 Wonderland 28th Street Underpass 6 Crestview Underpasses S TO: Parks and Recreation Advisory Board FROM: Kirk W. Kincannon, CPRP, Director of Parks and Recreation Alice Guthrie, Superintendent of Recreation Jeff Dillon, Superintendent of parks and Planning Sarah DeSouza, Senior Manager of Communications, Marketing and Partnerships SUBJECT: Matters from the Department DATE: April 25, 2011 A. Park Development Update 1. East Boulder Community Park - verbal update 2. Scott Carpenter Pool The gutter system is complete and the majority of the plumbing is complete. The fill line is in and back filling with pea gravel is under way. The decks and deck drains are scheduled to go in next. The existing heater has been removed and the room prepped for the installation of the new Patterson Kelly heater, similar to the heater we have installed at Spruce, this heater will provide significant energy savings in just one year. The electrical equipment will also be brought up to the 21 st century with the installation of the new heater. Slide re-furbishers will begin the work the last week of April. 3. Valmont City Park Bike Park The bike park section is nearing completion and Grand Opening for this section of Valmont Park is scheduled for June 11, 2011 @, 10:00 a.m. Invitations and information regarding the opening day event will be forthcoming to PRAB and City Council. 4. Locomotive Update The cosmetic restoration of Locomotive #30/74 by West Side Locomotive Company in Denver, Colorado continues and is on schedule. Parks staff worked with the Colorado Historical Society (CHS) to create an arrangement to utilize a CHS Restoration Specialist to inspect the work being performed by West Side. On March 21, 2011 Phil Johnson, Restoration Specialist, performed an inspection of the locomotive and submitted his findings to the City. A Parks staff member accompanied Mr. Johnson in order to observe and confirm his findings. Mr. Johnson has determined that West Side has met their obligations thus far and it is on schedule to have the locomotive cosmetic restoration completed by the Colorado State Historical Fund deadline, August 30, 2011. 1 5. Dog Waste Composting Parks and Recreation staff researched providing compost bags and dog waste compost waste receptacles at the dog parks in the late summer and early fall of 2010. FIDOS, Poo Free Parks, and Envirowagg are all interested in assisting the city in some manner to provide some or the entire dog waste composting program. Envirowagg and Poo Free Parks both depend on sponsorships to keep the cost affordable for their clients. Due to current city codes which limit the way the department can advertise in parks, the current proposals from these groups are not possible at this time. As a result, staff will be working within the established sponsorship program and implement a program for sponsorships at a future date (late 2011 or 2012). 2 City of Boulder Parks and Recreation Advisory Board Council Chambers V 1777 Broadway March 28, 2011 Action Meeting Minutes To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the following link: www.boulderparks-rec.org Board Present: Todd Bryan, Pete Webber, Bob Yates, Michelle Estrella, Myriah Conroy, Board Absent: Marcelee Gralapp, Rick Thayer Staff Present: Kirk Kincannon, Alice Guthrie, Sally Dieterich, Matt Claussen, Keith Walzak, Mary Neumann, Rella Abernathy Guests Present: Susan Connelly, Executive Director, Chautauqua Association Phil Shull, Colorado Chautauqua Association Board Member The meeting was called to order at 6:06 p.m. 1. APPROVAL OF AGENDA The agenda,,vas approved with the following change: Agenda item V-A was moved from an Item for Action (V-A) to an Item for Discussion/Information, (VI-A) which does not require a public hearing. II. FUTURE BOARD ITEMS AND TOURS Kincannon provided an update on future items: • April PRAB meeting - Oath of office for new PRAB members • April PRAB meeting - Election of officers - Board Chair and Board Vice Chair • April PRAB meeting - Public hearing on the Department Special Events Request for Proposal (RFP) for the Boulder Creek Festival • April PRAB meeting - Boulder Valley Comprehensive Plan Trails Map Update • April PRAB meeting - Public hearing on the Capital Improvement Program (CIP) including bond discussion • April - PRAB study session on the Capital Improvement Program (CIP) - date to be determined • Future item - Marketing program update • Future item - Delegation of authority discussion • Future item - Public Hearing on the Boulder Reservoir Master Plan Draft • Future item - Recommendation on proposed fee increases - May/June • Future item - Update on 2012 budget issues - May/June 1 III. PUBLIC PARTICIPATION Public participation was opened. Ed Mills, resident, representing FIDOS, thanked outgoing members Bryan and Webber for their service to the PRAB. He said that he was attending the meeting to promote the use of new oxi biodegradable dog waste bags. He added that biodegradable bags create less negative impact on the landfills and urged the Department to begin using them in the parks. Eric Dwyer, non-resident, spoke briefly on his company, Community Bags, a supplier of biodegradable pet waste bags through a donation program to municipalities. He added that the program has been Nvell-received and that the bags are provided to municipalities at no charge through local business sponsorships. Julie McCabe, resident, spoke on the need for dog waste composting in Boulder. She said composting companies are available to remove dog waste, processing it into useable products that are positive for the environment. She added that a composting company such as Envirowag would place dumpsters for dog waste in the parks, retrieve the contents and turn it into compost. The use of biodegradable bags would slow the use of plastic bags which never break down and harm the environment. She asked that staff proceed towards a composting program. Public participation was closed. PRAB discussion and comments included: Estrella asked for a status report on the composting program from the Department. Kincannon responded that staff is looking into this type of program for Valmont Dog Park and making it part of a pilot program. He said use of advertising is a code change issue that would include City Council involvement and added that the Department is moving towards this option for dealing with dog waste. IV. CONSENT AGENDA A. Approval of minutes from February 28, 2011 Minutes from February 28, 2011 were approved with the following change: Webber noted an error and requested that his remarks on page 5 paragraph 4 be amended to read: "the Board discussed whether the policies should apply to all events or just to Department special events and concluded that the policies should apply to Department sponsored events on park property." The correction was made and the minutes were approved unanimously. 2 V. ITEMS FOR ACTION A. Public Hearing and Recommendation on the Evaluation of the Nuisance Mosquito Control Pilot Program This item was determined not to be an Item for Action and was moved to Items for Discussion/Information, renamed Agenda Item VI-A. VI. ITEMS FOR DISCUSSION/INFORMATION A. Evaluation of the Nuisance Mosquito Control Pilot Program Kincannon introduced Rella Abernathy, presenter of this item. Abernathy provided an update on the evaluation and analysis of the Nuisance Mosquito Control Pilot Program (NMCPP). She also requested feedback from the Board to provide to City Council on recommendations regarding the future of the program. B. Chautauqua Area Planning Susan Connelly, Executive Director of Colorado Chautauqua Association (CCA), spoke briefly on the Chautauqua 2020 Plan, detailing important investments in Chautauqua over the next ten years that will create sustainability for several decades. She and Phil Shull, CCA Board Member, included a power point presentation providing historical data on CCA and the 2020 Plan. Kincannon explained that CCA will be presenting this information to each impacted City of Boulder Board requesting ideas, questions and feedback, returning to City Council with that information on April 12. C. Thunderbird Lake 2010 Year End Report Kincannon asked the Board's indulgence and provided recognition to outgoing PRAB Chair Bryan and Vice-chair Webber. He thanked each for their dedicated service to the PRAB and the City of Boulder. Claussen provided a written year end report for 2010 on Thunderbird Lake. He said this was the second year of a three year pilot program covering operation from 2009 through 2011. The two questions asked most frequently were: 1. How much water was added to the lake - 6.5 million gallons were added at a cost of $66,000 2. 2010 project cost -approximately $90,000 He added that as part of the Adaptive Management Plan, the following goals were derived to evaluate performance management actions at Thunderbird Lake: 1. Increase lake surface area to approximately 2.2 acres 2. Improve water quality 3. Minimize changes in wetland function and aquatic habitat 4. Provide opportunities for education and passive recreation In summary, Claussen concluded that 2010 was a positive year for the lake's status and general improvement. 3 D. Department Sponsored Special Event Request for Proposal - Boulder Creek Festival Kincannon provided background information on this item. He said the PRAB adopted the guiding principles for Parks and Recreation Department sponsored special events at the February 28 public meeting. He said due to the expiration of the existing contract for the operation and management of the Boulder Creek Festival, the Department intends to issue an open and competitive Request for Proposal (RFP) for the Boulder Creek Festival 2012-2014. He added that at the April PRAB meeting the Board will be asked to consider the Department's recommendation to issue the RFP and will be asked to comment on the City of Boulder's goals for the festival. E. 2011 Capital Improvement Program (CIP) Bond Ballot Discussion F. Capital Improvement Program Projects Discussion Kincannon provided background information on this item and explained that the Capital Improvement Program (CIP) is comprised of two parts, the 2011 CIP Bond Ballot discussion and the CIP 2012-2017 Program Projects discussion. He added the majority of the focus for this meeting would be the CIP Program Projects discussion. He said the Department's and the community's appetite is substantially larger than the funding available and added that funding is always an issue. The funding issue applies to both the Bond Ballot Initiative and the Program Projects six year CIP. He added that the CIP is somewhat different this year with the 6 year plan and the potential 2011 Ballot Initiative added. The CIP approval and recommendation for Fund 230, the Permanent Parks and Recreation Fund, is a PRAB role per City of Boulder Charter. Kincannon provided a timeline for the CIP process: • PRAB CIP study session to be held prior to April 25 PRAB meeting - date to be determined • April 25 PRAB meeting - Public hearing and recommendation to approve the 2012 CIP • April 26 City Council study session on the CIP Bond • Draft CIP to be submitted to the City Manager and the Budget Office by May 6. • July - Planning Board will discuss CIP • August - City Council study session on the formal CIP • November (tentative) - City Council adoption of the budget including the CIP VII. MATTERS FROM THE DEPARTMENT A. Park Development Update Kincannon referred the PRAB to a written update that was provided in the packet. 4 He added that he would provide answers to questions on specific items if requested. There were no questions. B. Energy efficiency Program Update Kincannon referred the PRAB to a written update that was provided in the packet. He added that he would provide answers to questions on specific items if requested. There were no questions. 4~,>-. C. Pottery Program Update Guthrie provided a verbal update on this item. She included the following timeline: • Staff is currently soliciting informal bids for the management assessment • Approximately eight have been sent out to consultants • Due date is today, March 28 • Staff will organize a team to review submittals - to include two non-staff members • Next steps to be fornnilated next week Estrella asked how non-staff members would be chosen. Guthrie responded that the preference would be someone with arts experience and possibly a PRAB member. D. 2010 Volunteer Program Report Kincannon thanked Matt Claussen for the phenomenal performance by Mary Malley, Parks and Recreation Department Volunteer Coordinator. E. Boulder Creek Festival 2011 Contract Update Kincannon gave a brief verbal update on the status of the Boulder Creek Festival contract. He said it has been signed by the vendor, Boulder Creek Events, and continues to move forward for the Memorial weekend celebration. F. Proposed Fee Increases 2012 Guthrie provided a verbal update on this item. For this year staff will be looking at all fee increases that are other than program fees. These would include recreation center admission fees, Boulder Reservoir entrance fees, outdoor pool admission fees, Flatirons Golf Course fees, room rentals, court rentals, field rentals and park fees. Staff is gathering comparison information from other communities, placing it into a matrix and looking at internal recommendations that will be brought to the PRAB at the April meeting. She added that the Department will hold an administrative hearing on May 5 for the public to provide comment to staff on the proposed increases. That information will be 5 brought back to the PRAB at the May 23 meeting for final recommendation. The PRAB recommendation will be then become part of the budget to be submitted to City Council. VIII. MATTERS FROM BOARD MEMBERS There were no Matters from the Board IX. NEXT BOARD MEETING: April 25, 2011. X. ADJOURN The meeting adjourned at 9:29 p.m. APPROVED BY PARKS AND RECREATION ADVISORY BOARD Board Chair Attest: Sally Dieterich Recording Secretary s 6