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7 - Matters from the Department TO: Parks and Recreation Advisory Board FROM: Kirk Kincannon, CPRP, Director of Parks and Recreation Alice Guthrie, Recreation Superintendent Abbie Poniatowski, Business and Finance Manager Keith Walzak, Parks Planning Manager SUBJECT: flatters from the Department DATE: January 24, 2011 A. Boulder Reservoir Master Plan Update On December 7, 2010, City Council provided the following direction on the key policy areas of the Boulder Reservoir Master Plan: • Boating: Council directed staff to move forward with Option 1 ("Maintain Status Quo") with the following provisions: o Eliminate all Personal Watercraft except for water safety purposes and any craft used for Department approved or managed programs. o Phase out two-stroke engines that do not meet EPA exhaust emission standards (two-stroke engines that meet current emission standards would be allowed). o Prohibit fuelling on water. o Require all watercraft to launch from designated areas on the South Shore only. o Prohibit all watercraft in Coot Lake (including belly boats). o Eliminate "Jet Ski Cove" and expand the "no wake" zone at the Dry Creek inlet to protect aquatic and wetland habitat. o Set the maximum engine size limit of 500 horsepower. o Establish up to two full no wake days per week at the reservoir. o Set the fees on the aquatic nuisance species inspection program for full cost recovery starting in 2011. • North Shore/Coot Lake use: Council supported Option 1 (Current Use and Access) with the following provisions: o Continue to allow voice and sight on the pedestrian-only trail to the west of Coot Lake and to institute regulations that would prohibit dogs and people from going into the wetlands. o Reinforce the fencing around the wetland and provide better signage to educate the public about the significance of the wetland. o Report back to Council in one year on the results of the pilot program. • West Shore use: Council supported Option 3 (Low-Impact Use) as outlined in the staff recommendation which includes the following: o Develop a city-initiated and funded soft-surface, multi-use trail along the east side of the 51st Street right-of-way to connect the North Shore trail system to the main entry gate area of the Boulder Reservoir. o Continue the current aeromodeling use with seasonal wildlife closures as needed. o Require that dogs be on-leash along the trail. o Designate the wetland and shoreline as a protected area. • Special Events: Council supported the PRAB and staff recommendation and to include more detailed cumulative impact standards for special events aligned with the vision for the reservoir and a more tiered approach to event permitting. Next Steps The final phase of the project will involve development and review of a master plan. Review and acceptance of the plan by City Council will be in the third quarter of 2011. The final plan will identify objectives for the different management areas around the reservoir and outline implementation actions. A check-in with the PRAB and City Council on the preliminary objectives and actions will be in March and April 2011. B. Park Development Update East Boulder Community Park Completed Project Elements: Renovation of Dog Park Facility Tennis Court (surface and lighting installations) and Handball Courts Mainline Irrigation System Eastern Synthetic Turf Field and Fencing (permanent and temporary fencing protecting seed areas) Current Activities: The Western Synthetic Turf Field and temporary fencing protecting seed and sod areas are estimated to be completed in two weeks. Both fields will be fenced off from the rest of the park and be scheduled for practices beginning later this month. The irrigation work continues and is scheduled to be completed within the month. Seeding the remaining turf areas will occur in February with the trees and shrubs to be installed starting on March 15th. Final repaving of the new Southside parking lot will be completed after all major phases of construction are complete. Scott Carpenter Pool The pool gutter replacement project bids will be opened on Friday, January 21st. Work on the gutter replacement is scheduled to start the first week of February and be completed the first week of May. Energy Performance Contracting Phase One (building envelope sealing, high energy performance mechanical system upgrades, solar PV, facility lighting efficiencies, etc.,) for the Department's assets continues to move forward. Phase Two, including solar thermal panel installation at EBRC and SBRC, Mapleton Ball fields lighting and high efficiency boiler systems replacement at Scott Carpenter Pool, is anticipated to start in the Spring 2011. 2 Facilities and Asset Management (FAM) received the 2010 Sustainable Design and Construction award from the American Public Works Association (APWA) for the City's energy efficiency improvements. Valmont City Park Bike Park Current Activities: The main entry plaza area and restroom facility are under construction and the anticipated completion is expected in the next 4-6 weeks. Solar panels will be added to the restroom in March. Three (out of 7 total) new bike park bridge structures will go into fabrication within the next month and are anticipated to be installed by April. The Bike Park signage component is in a final review process and fabrication of signage is anticipated to start in February. Installation of signage will likely occur in late April. The bike park trails and features are approximately 90 percent complete and anticipated to be completed by the end of April. At this time staff has not established a reasonable opening date this spring. Ongoing Activities: The Department is currently obtaining more detailed cost estimates for the relocation and restoration of the Platt Farmhouse, which will include complete exterior finishes as necessary. The level of interior finishes required will depend on the future programmed uses for the Farmhouse, which is unknown at this time. In addition, construction cost estimates are being developed for the new Southside parking lot upgrades, a large number of trees and irrigation, and Phase One of the proposed multi-use path along Valmont Road. These cost estimates will help staff determine how to phase the implementation of programmed improvements required of all planned improvements north of Valmont Road. The Valmont CIP budget for 2011 is $1,225,000. The current Platt Farmhouse budget of $575,000 is a part of that overall budget. The remaining budget will address the priority improvements associated with Phase 1B. Additional CIP in 2012 / 2013 could be used to complete items such as the Dog Park renovation and Disc Golf course construction. C. Capital Improvement Program (CIP) and Renovation and Refurbishments (R&R) Update On December 7, 2010 the Parks and Recreation staff initiated planning efforts for its Capital Improvement Program (CIP) and Renovation and Refurbishments (R&R) needs program. The CIP process is intended to address 2012 - 2017 needs while the R&R considers upcoming 2011 - 2016 priority needs. Project prioritization continues to be aligned with making budget decisions that are sustainable over time and maintaining the integrity of the current infrastructure and facilities before expanding and/or enhancing programs and facilities. Background and Purpose The Department's capital budget consists of CIP projects and R&R projects. The distinction between CIP and R&R projects is defined by anticipated project costs. R&R projects are generally over $5,000 and less than $50,000, while CIP projects are viewed as larger capital 3 expenditure projects over $50,000. All projects exceeding $50,000 are included in the CIP. The proposed allocation of the CIP budget includes funding from the Permanent Parks and Recreation, .25 Cent Sales Tax and Lottery Funds. The purpose of the annual CIP and R&R programs is to identify immediate short-term project needs and priorities based on the previous `unmet needs' and the Department's established prioritization tier-system (Essential Needs, Discretionary Needs, and Desirable Needs). This year, the City Manager's Office asked departments to develop a list of potential projects that may be included in a future City bond initiative. These unfunded projects may extend beyond the six year CIP cycle including needs beyond 10-15 years. These identified projects are not intended to be included in the Department's funded CIP or the R&R programs as defined. Timeline The Department's comprehensive CIP/R&R Project Schedule is included for information (Attachment A). At the December 7th kick-off meeting, Department workgroups (Parks Planning, Parks Operations, Recreation Programs and Facilities, including the Reservoir and Golf Course) identified capital needs and anticipated project costs. An internal Managers/Budget Team then met on January 5th to review the preliminary list of projects and priorities. Workgroups continue to refine project needs and priorities to ensure they are aligned with the Department's budget appropriations. The Managers/Budget Team will again meet on January 26' to refine the list based on available funding for both the CIP and R&R programs. The outcome of the meetings is to draft recommendations for the 2012 - 2017 CIP. Staff will provide the PRAB with a "three touch" approach whereby 1) a discussion item will be presented at the February 28'11 business meeting to communicate the policies and processes that guide CIP development; 2) a discussion item will be presented at the March 28'11 business meeting to communicate CIP definitions/criteria, prioritization and funding, status of the 2011 - 2016 CIP and to seek input on the preliminary 2012 - 2017 CIP; and 3) a public hearing will be held in April/May to consider motions approving and recommending the 2012 - 2017 Parks and Recreation Capital Improvement Program. If you have any questions regarding the CIP and R&R process, please do not hesitate to contact Keith Walzak, Parks and Planning Manager, at any time 303-413-7227 or walzakk(c),bouldercolorado.gov. Attachment A: CIP/R&R 2011 Project Schedule 4 CIP 2012 ATTACHMENT A: 2011 CIP/R&R PROJECT PRIORITIZATION SCHEDULE Updated: Jan. 19, 2011 2010 2011 Timeline Nov Dec Jan Feb Mar Apr May No Task Description 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 Kick-Off Meeting CIP/R&R Kick-off Tuesday, Dec 7 (1PM) 1 Approved 5-YR CIP 2011 2 Unmet Needs CIP Project List (FY 2012) 3 Unmet Needs Parks R & R Project List (FY 2011) 4 Unmet Needs Rec R&R Project List (FY 2011) Anticipated Outcomes: 1 Tier 1-3 Priorities: Draft 5yr CIP (2012-17) & R&R (2011) Projects (Tier 1: Essential, Tier 2: Discretionary, Tier 3: Desirable) 2 Long Term (10-15 Yr) Needs 2 Develop Initial Project List Work Group Managers meetw/staff to develop initialCIP/R&R Project List 3 Budget/Manager's Team Mtg. #1 Present Initial Lists of ProposedCIP/R&R Project Needs 6-Jan 4 Prepare Consolidated Lists Prepare Agenda and Process to Prioritize Projects S Budget/Manager's Team Mtg. #2 Review/Refine Group Draft Project List/Costs/Budgetlmplications 26-Jan 6 Revise Priority Matrix PrioritizeCIP/Rec/R&R Project Needs/Budgetlmplications 7 Budget/Manager's Team Mtg. #3 Finalize Draft CIP/R&RPriority Projects 10 Feb 8 BUDGET TeamMtg.#4 Review Project Needs/Budgetlmplications - Refine as Necessary 23-Feb 23-Mar 9 Draft CIP/R&R Priorities Develop Draft CIP/R&R Project List 10 Draft PRAB Memo Budget Finance Lead/Plannning Manager Support 11 PRAB Updates PRAB Public Hearing (Perm Parks Only/R&R as Informational Item) 24-Jan 28-Feb 28-Mar PRAB Public Hearingto be Scheduled 12 Revisions As required 13 Draft Summary Memo Develop Memo to P&Com. Development 14 City-Wide CIP Sharing Kick-Off Target Completion Date 7-May Papa I H:Mork PIa62011PmlledDaMibwa1mk-sio-ds