Minutes - Parks & Recreation - 5/24/2010City of Boulder
Parks and Recreation Advisory Board
Spice of Life Events Center at Flatirons Golf Course
5706 Arapahoe
Monday, May 24, 2010
Action Meeting Minutes
To listen to the Parks and Recreation Advisory Board meetings in their entirety,
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Board Present:
Todd Bryan, Pete Webber, Rick Thayer, Marcelee Gralapp, Michelle Estrella,
Myriah Conroy
Board Absent: Bob Yates
Staff Present:
Kirk Kincannon, Alice Guthrie, Abbie Poniatowski, Sally Dieterich, Doug Cook,
Perry Brooks
Guests Present:
Perry Dye, Dye Design
Taylor Zimbleman, Dye Design
Darius Hatami, HVS Golf Services International
The meeting was called to order at 6:04 p.m.
I. APPROVAL OF AGENDA
The agenda was approved.
II. FUTURE BOARD ITEMS AND TOURS
Kincannon provided an update on these items:
• June 7 — PRAB Retreat at the Iris Center
• June 28 PRAB meeting — Staff will present an overview of the 2011
Operating Budget
• July or August PRAB meeting — Public hearing and consideration of
recommendations on Key Policy Options for the Boulder Reservoir
Master Plan
• Future date — Public hearing on the naming of the Bluff Street park site
• August 10 — City Council Study Session on the Recreation Programs and
Facilities Plan
• August or September — Return to City Council for the Boulder Reservoir
Master Plan Key Policy Options
Ill. PUBLIC PARTICIPATION
Ed Mills, City of Boulder resident, president of FIDOS, thanked staff and the
PRAB for their work on the dog parks. He asked staff to consider a pilot
program at the dog parks for composting dog waste and the option for dog
training and behavior classes.
Jerry Greene, City of Boulder resident, requested that staff replace plastic picnic
tables at the Boulder Reservoir windsurfer beach area with four wooden picnic
tables.
IV. CONSENT AGENDA
A. Approval of minutes from April 26, 2010
Minutes from April 26, 2010 were approved as written.
V. ITEMS FOR ACTION
A. Public Hearing and Consideration of Motions Approving the 2011
Expenditures from the Permanent Parks and Recreation Fund and
Recommending the 2011 -2016 Parks and Recreation Capital Improvement
Program (CIP)
Poniatowski gave a brief verbal update on the CIP noting a change in information
provided at the previous PRAB meeting. The amount planned for the Master Plan
Update changed from $200,000 to $100,000. She said the PRAB would be asked
to approve the expenditures from the Permanent Parks and Recreation Fund.
Public participation was opened.
Bobby Noyes, City of Boulder resident representing Boulder Mountainbike
Alliance, thanked staff for their efficient use of Valmont Bike Park funds and for
providing a development with value to both the Parks and Recreation Department
and the public. He added that the $200,000 in unanticipated funds will go a long
way in the development of Valmont City Park.
Public participation was closed.
Webber recused himself due to his involvement as a sub - contractor for the
Valmont Bike Park.
MOTION 1
Gralapp made the following motion:
I move that the PRAB approve the 2011 expenditures to the Permanent Parks and
Recreation Fund as presented by staff.
Conroy seconded the motion.
The motion passed unanimously, 6 -0.
MOTION 2
Conroy made the following motion:
I move the motion to recommend the Parks and Recreation Capital Improvement
Budget as follows:
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The Permanent Parks and Recreation Fund — PRAB supports staff s
recommendation for the plan's project for 2011 through 2016.
The .25 Cent Sales Tax Fund (Fund 118), Lottery Fund (Fund 111) —
PRAB supports staff's recommendation for plan projects for 2011 through
2016.
Gralapp seconded the motion.
The motion passed unanimously, 6 -0.
MOTION 3
Bryan made the following motion:
To approve utilizing the unanticipated opportunities fund balance of
$200,000 for the development of Valmont City Park's Phase One for use in 2010.
Conroy seconded the motion.
The motion passed unanimously, 6 -0.
VI. ITEMS FOR DISCUSSION /INFORMATION
A. Flatirons Golf Course Master Plan
Guthrie provided background on the golf course and events center facility and the
necessity for renovations. She introduced the team working on the Golf Course
Master Plan:
• Doug Cook, Flatirons Golf Course Pro and Manager
• Perry Brooks, Parks Planner
• Perry Dye and Taylor Zimbleman, Dye Design consultants
• Darius Hatami, HVS Golf Services International
Cook provided historical and current background on the golf course, detailing the
need for a Master Plan that will provide recommendations for renovating the golf
course and events center. There are three areas that comprise the Master Plan:
1. Irrigation
2. Course design
3. Events Center building
Dye and Zimbleman provided a power point presentation on the design of the golf
course and events center while Hatami spoke on the business plan aspect of the
project.
Kincannon added that the Golf Course Master Plan is in the beginning stages and
that the PRAB will receive progress reports as the project moves forward.
B. 2011— 2016 Greenways Capital Improvement Program (CIP)
Kincannon indicated that this is an information item from the Greenways staff to
the PRAB to describe their involvement with Parks & Recreation during the next
two years relative to Eben G. Fine Park and the Dry Creek area through Flatirons
Golf Course.
VII. MATTERS FROM THE DEPARTMENT
A. Boulder Reservoir Master Plan Update
Guthrie presented a brief update on the Boulder Reservoir Master Plan and
communicated the following timeline:
• 6/1/10 — BRMP summary to be presented to City Council —web link will
be provided to the PRAB
• Staff will be preparing policy options evaluation during the next six
weeks
B. Budget Update
Kincannon provided a brief verbal update on this item. He said the City of
Boulder is moving deeper into priority based budgeting and that the Parks and
Recreation Department has turned in its score sheet relative to major department
programs. He added that staff conducted a self - evaluation that was submitted
to staff teams from various City of Boulder departments, now in the review
process, looking at how each department scored themselves. Departments will
then make changes accordingly. He said this will aid in initiating conversations
for the 2012 budget.
C. Park Development Update
Kincannon provided a brief verbal update on the status of the following park
sites:
East Boulder Community Park
• Construction delayed several weeks due to adverse weather
Valmont City Park
• 5/17/10 —Construction began
• Bikeways construction underway
Melody Park
• Completion expected by late June
Park dedication in July
City Council and the PRAB will be invited to the ribbon cutting
D. Energy Efficiency Program Update
Kincannon said that the City of Boulder received an extension from Xcel Energy
contingent to energy office credits for solar photo voltaic (pv) installation. The
installation is now slated for late summer /early fall 2010.
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E. PRAB Retreat Update
Kincannon reminded the PRAB that the retreat is scheduled for June and that he
met with PRAB Chair Bryan and Vice Chair Webber last week to discuss
developing an agenda for the retreat.
Bryan added that when the agenda is available it will be emailed to PRAB
members. He asked that Board members read the PRAB Handbook prior to the
retreat to establish general knowledge of PRAB policies and procedures.
VIII. MATTERS FROM BOARD MEMBERS
There were no Matters from the Board.
IX. NEXT BOARD MEETING: June 28,20 10.
X. ADJOURN
The meeting adjourned at 8:28 p.m.
APPROVED BY PARKS AND
REC ATION VISORY BOARD
Todd rya
Board Chair
Attest:
Sally Die1cfich
Recording Secretary