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Minutes - Parks & Recreation - 4/26/2010City of Boulder Parks and Recreation Advisory Board Council Chambers 1777 Broadway Monday, April 26, 2010 Action Meeting Minutes To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the following link: www.bouldernarks -rec ore Board Present: Todd Bryan, Pete Webber, Bob Yates, Rick Thayer, Marcelee Gralapp, Michelle Estrella, Myriah Conroy Staff Present: Kirk Kincannon, Alice Guthrie, Abbie Poniatowski, Sarah DeSouza, Sally Dieterich, Matt Claussen, Perry Brooks, Stacy Cole, Bev Johnson (Planning Department) Guests Present: Dan King, Blue Ribbon Commission II Representative The meeting was called to order at 6:03 p.m. I. OATH OF OFFICE OF NEW MEMBERS Myriah Conroy and Michelle Estrella were sworn in as members of the Parks and Recreation Advisory Board. H. APPROVAL OF AGENDA The agenda was approved. III. ELECTION OF OFFICERS Gralapp made a motion to nominate Bryan for Board Chair. Yates seconded the motion. The motion passed unanimously. Yates made a motion to nominate Webber for Board Vice Chair. Bryan seconded the motion. The motion passed unanimously. IV. FUTURE BOARD ITEMS AND TOURS Kincannon provided a timeline of current and future Board items and tours, adding that the May 24, 2010 PRAB meeting will be at the Flatirons Golf Course Events Center. • 5/11/10 — Boulder Reservoir Master Plan City Council Study Session • 5115110 — Tentative date for the PRAB retreat [since changed to June 7] • 5/24/10 PRAB meeting — Capital Improvement Program (CIP) Public Hearing • 5/2410 PRAB meeting — Flatirons Golf Course Master Plan update • 5/24/10 PRAB meeting —Potential Public Hearing on the naming of the Bluff Street Park site • 8/10/10 —Recreation Programs and Facilities Plan City Council Study Session ►��� Vii) c� 1► C9.71t71_Y_Cy_I_ 3 4 Y CINI A.D. Chesley, City of Boulder resident, representing Boulder County Nature Association, spoke in support of staff s recommendation to create a wildlife habitat on the western shore of the Boulder Reservoir to protect sensitive areas. Cathy Comstock, City of Boulder resident, representing the Boulder Audubon Society, suggested creation of a multi -use trail at the Boulder Reservoir along 51 st Street between the right of way and fencing to make a narrower paved road, thus protecting wildlife species in that area. Jason Vogel, City of Boulder resident, president of Boulder Mountainbike Alliance (BMA), thanked staff for helping to establish a partnership with BMA. He suggested constructing a multi -use trail ten to fifteen feet outside of the right way at 51 gt Street that would be beneficial to all groups. Larry McKeogh, City of Boulder resident, president of Boulder Aquatic Masters, suggested staff investigate a potential partnership with a group planning on developing a multi sport training facility in Boulder. Andrea Bilich, City of Boulder resident, spoke on the need for more trails surrounding the Boulder Reservoir and for a divided trail along 51'` Street as a safety option. M INK A. Approval of minutes from March 15, 2010 Minutes from March 15, 2010 were approved as written. VII. ITEMS FOR ACTION A. Public Hearing and Consideration of a Motion to Approve the Naming of the Neighborhood Park Located in the Dakota Ridge Neighborhood Brooks provided a brief verbal presentation on this park site. • 1.2/6/09 — Park dedication held with Board members and City Council members in attendance. Staff solicited suggestions for the park name and received a majority for Dakota Ridge Park. Dakota Ridge Park has been a historical name for the site since the land acquisition in 2000. Staff feels the naming process has been consistent with park naming policy and recommends naming the park site Dakota Ridge Park based on public input. Webber made the following motion: I move that the park be named Dakota Ridge Park. Yates seconded the motion. The motion passed unanimously. VIII. ITEMS FOR DISUSSION INFORMATION A. Blue Ribbon Commission II Report Blue Ribbon Commission member, Dan King, provided a brief presentation on the status of the Blue Ribbon Commission II that included the following recommendations: • City is implementing Priority Based Budgeting as part of 2011 budget process. • City began using key performance measures to evaluate /compare to other Colorado communities. • City completing review of compensation policies /practices and the recommendation is to move the organization to a performance based system. • BRC II has influenced the city's 2010 stabilization plan. B. Capital Improvement Program Poniatowski spoke briefly on this item, providing an overview of the capital budget. She added that final capital budget projections will be provided at the May 24, 2010 PRAB meeting. A Public Hearing will be held at that time. IX. MATTERS FROM THE DEPARTMENT A. OSMP Dog Voice and Sight Control Update Claussen said that this item is presented as an advisory from the Open Space and Mountain Parks Department regarding an ordinance change that will further define voice and sight control for the City of Boulder. He added that most City of Boulder Parks and Recreation areas under leash law with the exception of Boulder Reservoir, which is voice and sight control and Howard Heuston Park a non - fenced dog park that operates under voice and sight control. OSMP is adding language to the ordinance that will define sight control as being able to see the dog's actions. B. Priority Based Budgeting Update Poniatowski provided a brief verbal update on this item. She said the City of Boulder is initiating Priority Based Budgeting. She added that the Parks and Recreation Department has determined the following priorities list: 1. Programs /Services Costing — direct cost and overhead 2. Programs /Services Grading — 85 programs and services will be graded and assessed a score, with highest scores being highest priority and lowest scores being lowest priority She noted that Priority Based Budgeting is additional information that is part of the Department's budget submission. C. Park Development Update Kincannon gave a brief verbal update on each park site: Melody Park • Summer 2010 completion • Summer 2010 —Dedication at 16 and Kalmia with PRAB members and City Council members Park East • Some portions complete • Shelter and irrigation near completion • Mid to late summer 2010 —playground and basketball court upgrades to be completed Valmont City Pazk • North park area under contract negotiations —update at May PRAB meeting • Mid May — official construction to begin East Boulder Community Park • Construction continues Keewavden Park • Irrigation upgrades underway to improve water efficiency and turf grass, reducing operational costs Boulder Reservoir • Sewer line upgrades nearing completion • Fiber optic installation to begin D. Energy Efficiency Program Update Kincannon said that the photo voltaic portion of Phase One for the Parks and Recreation Department recreation centers will be completed in August. E. Flatirons Golf Course Master Plan Update Guthrie provided a brief verbal update and timeline: • 4/14/10 — Public meeting held to receive public input • Staff has been working with golf course consultants to identify areas for improvement. • 515110 — Public meeting to share consultant ideas and receive public input • 5/24/10 — PRAB meeting to discuss golf course /events center improvements F. PRAB Retreat Update Kincannon requested feedback from Board members regarding the proposed Saturday, May 15 retreat date. He added that other options for the retreat could be a week day or evening. 12 X. MATTERS FROM BOARD MEMBERS Webber said that he has received communication from the handball community at the East Boulder Community Center about court management issues and that this information had been passed on to staff. XI. NEXT BOARD MEETING: May 24, 2010 at Flatirons Golf Course Events Center, 5706 Arapahoe Avenue XII. ADJOURN The meeting adjourned at 7:54 p.m. BY PARKS AND IN ADVISORY BOARD Chair Attest: IU Sally Dieter' °h Recording Secretary