6A - Draft Minutes - Parks & Recreation - March 15, 2010
City of Boulder
Parks and Recreation Advisory Board
West Senior Center Creekside Room
909 W. Arapahoe Avenue
Monday, March 15, 2010.
Action Meeting Minutes
To listen to the Parks and Recreation Advisory Board meetings in their entirety,
please go to the following link: www.boulderparks-rec.ora
Board Present:
Chad Julian, Frances Hartogh, Todd Bryan, Pete Webber, Bob Yates, Rick
Thayer, Marcelee Gralapp
Staff Present:
Kirk Kincannon, Alice Guthrie, Abbie Poniatowski, Sarah DeSouza, Sally
Dieterich, Teri Oiander, Matt Claussen, Paul Bousquet, Alison Rhodes
Guests Present:
Carol Adams, Studio Terra, Inc.
The meeting was called to order at 6:07 p.m.
1. APPROVAL OF AGENDA
The agenda was approved.
H. FUTURE BOARD ITEMS AND TOURS
Kincannon provided a timeline of current and future Board items and tours:
• 4/26/10 PRAB meeting - Capital Improvement Program (CIP) update on
the 2011 six year plan
• 4/26/10 - PRAB meeting - Public hearing on the naming of the Dakota
Ridge Park site
• 5/2410 - PRAB meeting at Flatirons Golf Course including an update on
the Golf Course Master Plan
• 5/24/10 - Public hearing on the naming of the Bluff Street Park site
III. PUBLIC PARTICIPATION
Public participation was opened.
Paul Heffron, City of Boulder resident, spoke about the benefits that would be
derived from developing a partnership with the City of Boulder for the Studio
Arts Program
Public participation was closed.
IV. CONSENT AGENDA
A. Approval of minutes from February 22, 2010
Minutes from February 22, 2010 were approved as written.
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V. ITEMS FOR ACTION
A. Public Hearing and Consideration of a Motion to Approve the Recreation
Programs and Facilities Draft Plan
Olander restated the intent of the Recreation Programs and Facilities Plan (RPFP):
• To meet the mission of the Parks and Recreation Department, community
needs and values
• To aid in future decision making
• To improve recreation financial sustainability
Olander presented an update on this item prior to the public hearing. She
highlighted key processes completed thus far:
• 2/22 - Public hearing held - received input from PRAB and the public
• 2/22 - Financial update provided by City of Boulder Finance Director,
Bob Eichem
• 3/10 - Community survey sent to 3,000 random households
• 4/10 - Open house
• Website forums available online and at the recreation centers for open
comment/feedback
• Two focus group meetings were held - one for recreation providers (CU,
BVSD, sports clubs, etc.) and one for recreation renters (field renters, pool
users, etc.)
• Two community workshops conducted
• Six study sessions with the PRAB
• One study session with City Council
She added key recommendations:
• Maximize facility use
• Provide quality programs
• Collaboration
• Financial sustainability
• Scholarship/fundraising opportunities
• Business plans
Next steps:
• 3/15 - public hearing to adopt plan
• Update program, service and facility viability
• Implement plan
• 8/10 - City Council review
Public participation was opened.
Christy Gunter, City of Boulder resident, representing Friends of the Pottery Lab,
spoke in support of maintaining the City of Boulder Pottery Lab.
Tonya Whaley, City of Boulder resident, representing Friends of the Pottery Lab,
spoke of Pottery Lab benefits to senior citizens and individuals with disabilities
and her support of continuing the operation of the City of Boulder Pottery Lab.
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Al Gunter, City of Boulder resident, representing the Friends of the Pottery Lab,
spoke in support of the City of Boulder Pottery Lab and urged the Parks and
Recreation Department to continue its operation.
Public participation was closed.
Webber made the following motion:
That the PRAB adopt the Recreation Program and Facilities Plan and further
recommend acceptance to City Council with the addition of information on how
to initiate public/private partnerships and the development of an asset tool for
measuring program progress as planned.
Julian seconded the motion.
The motion passed unanimously, 7-0.
VI. ITEMS FOR DISCUSSION/INFORMATION
There were no Items for Discussion/Information
VII. MATTERS FROM THE DEPARTMENT
A. Boulder Reservoir Master Plan (BRMP) Update
Guthrie gave a brief update on the status of this item. She provided the
following timeline:
• Currently - Phase 2 underway
• 4/7/10 - Public meeting at Calvary Bible Church from 5:30 to 8:30. Will
solicit input for preliminary options for key policy issues: boating and
aquatic nuisance species, management zones and objectives, access and
trail options, events policy, alcohol policy and dog policy
• 4/19/10 - BRMP update to be presented at Water Resources Advisory
Board (WRAB) meeting
• 4/26/10 - BRMP PRAB study session following the monthly PRAB
meeting
B. Thunderbird Lake Update
Claussen provided a brief verbal update on this item. He said the year end report
has been completed and that 2009 was a year for developing infrastructure, the
management plan, wetland mitigation and staffing support.
C. Park Development Update
Kincannon gave a brief verbal update on each park site:
Valmont City Park
• North Farmers Ditch tree cutting is underway with many trees able to be
saved
• Installing erosion control
• March 24 - contractor pre-bid
• Mid-April - contractor to be selected
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• Late May - construction target date
• $1.1 million base bid plus $1 million in additions to bring to the PRAB in
April as part of the budget process
Melody
• Construction underway
• Completion estimated by late April or early May
Park East
• Pavilion and irrigation renovations underway
East Boulder Community Park
• Construction underway
• Initial focus - sidewalks, trail connections and rough grading
• Soil stockpile located - generous monetary savings
D. Energy Efficiency Program Update
Kincannon said the department continues working with McKinstry.
E. Budget Update
Kincannon shared dates for the City Manager's Public Meeting on the Budget:
• 3/18/10 from 6:00 to 8:00 at the East Boulder Community Center
• 3/22/10 from 6:00 to 8:00 at the West Senior Center
He urged PRAB members to attend in support of Parks and Recreation detailing
the importance of recreation and parks to the community.
He added that in April the department will recommend bringing forward the
Unanticipated Opportunities Fund, which is approximately $200,000, to be
designated for completion of a segment of Valmont City Park.
At the end of March, staff will assess the department budget for presentation to
the City Manager as part of the public process.
F. Board Retreat - Date, Set Topics and Agenda
May 15, 2010 was discussed as a potential date for the Board retreat. Kincannon
said that other potential dates, including an evening meeting, could be proposed.
Suggested agenda topics were funding and budget roles.
G. PRAB Liaison to IPM Subcommittee
Board member Bryan was appointed PRAB liaison to the IPM Subcommittee.
H. ANS Program Update
Guthrie provided an update on this item. She said there will be a $7 - $10 boat
inspection fee during the 2010 season, which would cover 20 to 25% of costs.
She added that there are two public meetings scheduled on this topic to receive
input from boaters. The dates are:
• 3/16/10 - 5 to 7 p.m. at the East Boulder Senior Center Eldorado room
• 4/1/10 - 5 - 7 p.m. at the West Senior Center Creekside room
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A non-agenda item was added by Kincannon. He thanked Julian and Hartogh for
their years of service to the PRAB and presented each with a Certificate of
Appreciation.
VIII. MATTERS FROM BOARD MEMBERS
A. Departing Comments from Chair and Vice Chair
Julian and Hartogh said they were thankful to staff for their shared knowledge,
information and help during their tenures as Board members.
IX. NEXT BOARD MEETING: The next Board meeting will be April 26, 2010.
X. ADJOURN: The meeting adjourned at 8:47 p.m.
APPROVED BY PARKS AND
RECREATION ADVISORY BOARD
Todd Bryan
Senior Board Member
Attest:
Sally Dieterich
Recording Secretary
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