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Minutes - Parks & Recreation - December 14, 2009 City of Boulder Parks and Recreation Advisory Board West Senior Center Creekside Room, 909 W. Arapahoe Ave. Monday, December 14, 2009 Action Meeting Minutes To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the following link: www.bouldernarks-ree.or~ Board Present: Frances Hartogh, Todd Bryan, Bob Yates, Rick Thayer Board Absent: Chad Julian, Pete Webber, Marcelee Gralapp Staff Present: Kirk Kincannon, Alice Guthrie, Sally Dieterich, Matt Claussen, Stacy Cole, Bev Johnson The meeting was called to order at 6:09 p.m. 1. APPROVAL OF AGENDA The agenda was approved. II. FUTURE BOARD ITEMS AND TOURS Kincannon provided a timeline of current and future Board items and tours: • 1/19/10 - City Council Public Hearing on the Vision Statement and Goals for the Boulder Reservoir Master Plan • 1/25/10 - Recreation Program and Facilities Plan Study Session immediately following the PRAB meeting • March 2010 - Boulder Reservoir Master Plan Study Session Spring 2010 - Board retreat to, set Board priorities • Future PRAB meeting - Public hearing on the naming of the Dakota Ridge Park parcel • Future PRAB meeting - Public hearing and recommendation on the Recreation Program and Facilities Plan draft III. PUBLIC PARTICIPATION Public participation was opened. Mike Barrow, non-resident, representing Boulder Mountainbike Alliance, requested an update relative to Valmont Bike Park budget expenditures. Public participation was closed. l IV. CONSENT AGENDA A. Approval of minutes from November 30, 2009 Minutes from November 30, 2009 were approved as written. V. ITEMS FOR ACTION A. Public Hearing and Consideration of a Recommendation to City Council on a Vision Statement and Goals for the Boulder Reservoir Master Plan Johnson provided an update on the status of this item. She indicated that a City Council study session on the Boulder Reservoir Master Plan was held on December 8, 2009 and that the Vision Statement and Goals will be presented to City Council for formal action on January 19, 2010. Board discussion followed with Hartogh providing a brief summary from the December 8, 2009 City Council study session on the Boulder Reservoir Master Plan. She provided the following key points from City Council members: • City Council members responded favorably to the vision statement drafted by the PRAB • Questions were raised regarding how to provide better bicycle access at the Boulder Reservoir • The need for more transportation/parking options to access the Boulder Reservoir during major events • Concerns about traffic on the Coot Lake side of the Boulder Reservoir Public participation was opened. Mike Barrow, non-resident, representing Boulder Mountainbike Alliance, spoke in favor of creating sustainable bike trails on the north side of the Boulder Reservoir. Alex Berlin, resident, representing University of Colorado Rowing, spoke in support of building a permanent boat house at the Boulder Reservoir. He added that his group has initiated meetings with the Parks and Recreation Department relative to forming a public/private partnership. Jason Vogel, resident, Boulder Mountainbike Alliance president, spoke in favor of Boulder Mountainbike Alliance and the Parks and Recreation Department partnering in a constructive way relative to trail design and construction at the Boulder Reservoir. Rob Smoke, resident, spoke of the need to reclaim the Boulder Reservoir by removing motorized water craft, thus creating a more ecologically sustainable environment. Nicole Duryea, non resident, representing Boulder Community Rowing, spoke in support of the proposed boat house construction at the Boulder Reservoir. Public participation was closed. Yates made the following motion: That the PRAB re-affirm the vision statement adopted by the Board at the October 26, 2009 PRAB meeting. Bryan seconded the motion. Board discussion was opened. Hartogh requested that the original Board approved vision statement be retained, including that the Boulder Reservoir is first and foremost a source of clean water. Yates agreed that water quality be placed at the vision statement beginning. He suggested that this be a statement of vision instead of a statement of fact, preferring the vision statement language adopted by the PRAB at the October 26, 2009 meeting. Bryan suggested the following change to the vision statement: to add the words and appropriate between quality and recreation changing the vision statement to read: Recognizing that the Boulder Reservoir is first and foremost a source of clean water and valuable natural resources, the community envisions a reservoir where high quality and appropriate recreation activities are managed and sustained in a manner consistent with preserving and enhancing the environment. Yates motion was voted down 4-0, with Julian, Webber and Gralapp absent. Bryan made the following amended motion: That the PRAB adopt the recommended vision statement with the following modification: to add the words and appropriate between quality and recreation and to remove appropriately from the original statement. Yates seconded the motion. The motion passed 4-0 with Julian, Webber and Gralapp absent. PRAB adopted vision statement: Recognizing that the Boulder Reservoir is first and foremost a source of clean water and valuable natural resources, the community envisions a reservoir where high quality and appropriate recreation activities are managed and sustained in a manner consistent with preserving and enhancing the environment. Board discussion moved to the goals recommendation. They revised the goals to read: 1. Balance multiple city goals in the sustainable development and use of the reservoir area. 2. Provide for a range of high-quality recreational uses, events, facilities and services that support the local community. 3. Identify sensitive wildlife and plant species and protect, enhance and restore their natural habitat. 4. Develop and implement strategies and partnerships to reduce and manage the risks of aquatic nuisance species infestation. 5. Identify and minimize water pollutant sources from recreational uses. 6. Promote and support the safety of visitors to the reservoir area. 7. Develop and implement a business model for long-term sustainable management of the reservoir area, including the use of public/private partnerships. 8. Endeavor to be a good neighbor to adjacent properties. 9. Promote visitor and community awareness and stewardship of the reservoir through on-going education and outreach. 10. Ensure the security and maintenance of the facilities and infrastructure in the reservoir area. 11. Collaborate with other agencies and departments to effectively leverage resources to accomplish mutual goals. Yates made the following motion: The PRAB adopt the eleven goals as discussed and modified orally this evening and that PRAB member Frances Hartogh be delegated authority to work with staff to make word changes consistent with the intention of the PRAB as expressed this evening. Bryan seconded the motion. The motion passed 4-0 with Julian, Webber and Gralapp absent. VI. ITEMS FOR DISCUSSION/INFORMATION A. Board Priorities for City Council Kincannon shared input received from Board members relative to Board and Commission priorities requested by City Council for 2010. He added that the priorities are not necessarily department priorities, but are items that the Board would like City Council to consider during 2010. The following key priorities were identified by the PRAB: • Completion of the Recreation Program and Facilities Plan • Completion of the Boulder Reservoir Master Plan • To maximize provision of services while reducing costs through utilization of strategic partnerships (eg: public-private and public-public, such as City of Boulder and University of Colorado) • Complete development of a revised business plan for Flatirons Golf Course facilities 4 VII. MATTERS FROM THE DEPARTMENT A. Budget Process/Priority Based Budgeting Kincannon provided a verbal update on this item. He said the Department has provided a list of all its programs and services to the Finance Department in preparation for the 2011 budget. Guthrie provided an update on the .15 sales tax in response to questions from Board members. She said that the .15 sales tax was approved for general purposes on the November 2009 ballot as an extension with no sunset clause. She added that the existing tax, extending through 2012, is approximately $3,000,000 annually, with approximately 46% allocated to Human Services, 18% to debt service, 9% to Parks and Recreation (for Sta7io and Pleasant View fields maintenance), 9% to Environmental Affairs, 9% to the Youth Opportunity Advisory Board and 9% to the arts. B. Recreation Program and Facilities Plan Update Kincannon provided a brief update on the status of this item. He said the City Manager's Office and Finance Department will receive a plan draft for review. Staff will present the feedback and the draft plan to the Board at the January 25, 2010 Board meeting. C. Thunderbird Lake Update Claussen gave a brief verbal update on this item. He said the year end report will be available in January 2010. He added the following: • Project cost to date - $91,000 • Total water usage to date -1,954,380 gallons D. Park Renovation Update Kincannon spoke briefly on this item. He said the Dakota Ridge Park grand opening was very successful and thanked Hartogh and Bryan for attending as Board representatives. He added that there has been no new activity during the two weeks since the last PRAB meeting update. An update on the Valmont Bike Park construction schedule and budget will be included at the next meeting. E. Energy Efficiency Program Update Kincannon said that there was no new information regarding this item at this time and that updates will be provided at the next meeting. VIII. MATTERS FROM BOARD MEMBERS There were no Matters from Board Members. IX. NEXT BOARD MEETING: The next Board meeting will be January 25, 2010. X. ADJOURN: The meeting adjourned at 9:58 p.m. 5 APPROVED BY PARKS AND RECREATION ADVISORY BOARD Chad Julian Izz Board Chair Attest: l ~ Sally Diete ich Recording Secretary 6