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6A - PRAB 2010 Priorities for City Council PRAB 2010 Priorities for City Council At the November business meeting, the PRAB is asked to collectively identify its top priorities to be submitted to City Council for their consideration and attention in 2010. The following is a compilation of the Board feedback received to date regarding Parks and Recreation related priorities to be submitted to City Council. Please note that, per the City Manager, the Board priorities do not need to match Department priorities or goals. Frances Hartnh: • Completion of the Recreation Program and Facilities Plan, resulting in a plan that the public can refer to understand Department decision making on issues such as pricing for facility use. • Completion of the Reservoir Master Plan, and implementation to protect the Reservoir from invasive species, and to protect wildlife and water quality, while allowing compatible recreational uses. • Facilitate public-private partnerships, including for low-profile/ low-impact activities, such as setting track for nordic skiing with the Boulder Nordic Club. • Maximize efficiency of energy usage at department facilities wherever possible, through means such as the use of the Energy Efficiency Program, purchase of energy-efficient vehicles as necessary to replace aging fleet, and asking employees at all levels for ideas on energy savings. • Replace the Spice of Life building at the golf course with an attractive, energy- efficient structure that can service golf course needs, while providing meeting space to community groups and small conventions. Bob Yates: In addition to 2008 goals (Attachment A): • Review of the Thunderbird Lake situation in 2010. Marcelee Gralapp: • The 2008 goals/priorities don't appear to really be Board goals but more like staff projects, many of which are in progress. I have a a different idea about mission statements and goals. I think the Board goals can be quite different from the staff goals since I believe our task is to set policies and direction and not manage daily affairs. Pete Weber: • My primary goals for the year are to help the department complete the Recreation Program and Facilities Plan and Reservoir Master Plan. 1 Attachment A PARKS AND RECREATION ADVISORY BOARD Discussion with Director and Staff on 2009 Projects and PRAB Goal Setting November 13, 2008 Jan Geden provided overview of the economic climate and anticipated impacts to municipal government, and specifically the Parks and Recreation department. Jan and department staff discussed the proposed projects for the coming 12+ months and the implications of these projects on staff resources and other resources needed. QUESTIONS/COMMENTS FROM PRAB: ♦ Public information regarding costs/tradeoffs in P&R decisions • Could we put some form of "dashboard" up on the website to provide info regarding deferred maintenance and CIP expenditures? ♦ List of non-core businesses and their costs to the P&R budget (ex: train in Central Park) • Provide information regarding any barriers/challenges to removing these items ♦ Could PRAB members help by raising issues of importance or providing intermediary role with Council and the public? MAJOR PROJECTS IDENTIFIED BY STAFF Comments and request for PRAB members assistance Recreation Program Plan: ♦ Will come to PRAB for review and input • Expect several community meetings would like to have PRAB members present • Plan for study sessions throughout process Golf Course Strategic Business Plan: (Three PRAB members - identified as key) • Bring to PRAB for study session (proposed January 12) • Need to plan timing for input to CIP, if applicable A. Question from PRAB: Does recent Valmont City Park process instruct or provide an example of how to move this? Reservoir Master Plan: • Start process early in 2009- awaiting project lead from Planning Dept. • Boater program - letters go out in December with changes to fees in coming year; no changes regarding power boats in 2009 • Need PRAB help with public engagement Valmont City Park - Phase 1 Development: ♦ Monthly updates at PRAB meetings 1 Other projects from list ➢ Partnership/Sponsorship Model: (One member raised as area needing work) •3 We have beta test in place with bike park and Valmont City Park ❖ Announce info about the partnership program/opportunities at next PRAB? ❖ Staff plans to get info out to community groups- not ready for "big broadcast" OTHER QUESTIONS/COMMENTS: ➢ Need good financial information (data and forecasts) to know what is really happening and what the department will be able to do ➢ How to get to more diversified funding sources? (Special use district info) Topics Identified during discussion: PRAB GOALS 2009 ❖ Putting P&R information in front of City Council. ❖ Help paint the picture they face ❖ Help frame decision-making and trade-offs for City Council. ❖ PRAB member presence at public meetings/events for core work plan projects ❖ Should we assign PRAB rep (and alternate) by issue area? ❖ Collaboration between Board and department ❖ Invite department staff to see us as partners Next Meeting: ■ Take the suggested performance practices and test against the projects listed by staff and other suggested key Parks and Recreation activities. ■ Select one to three goal(s) for 2009.