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4A - Draft Minutes - Parks & Recreation - November 30, 2009 City of Boulder Parks and Recreation Advisory Board Council Chambers, 1777 Broadway Monday, November 30, 2009 Action Meeting Minutes To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the following link: www.boulderparks-ree.org Board Present: Frances Hartogh, Todd Bryan, Pete Webber, Bob Yates, Rick Thayer, Marcelee Gralapp Board Absent: Chad Julian Staff Present: Kirk Kincannon, Alice Guthrie, Sarah DeSouza, Sally Dieterich, Perry Brooks, Matt Claussen Guest present: Christian Muller, Valmont City Park - Phase One Artist The meeting was called to order at 6:05 p.m. 1. APPROVAL OF AGENDA The agenda was approved. II. FUTURE BOARD ITEMS AND TOURS Kincannon provided a tirrieline of current and future Board items and tours: • 12/6/09 - Dakota Ridge Park Grand Opening at 2:00 p.m. • 12/6/09 - Parks and Recreation Department dance concert at Niwot High School at 4:00 p.m. 0 12/8/09 - City Council Study Session on the vision and goals for the Boulder Reservoir Master Plan. City Council requests PRAB representation for input and suggestions • 12/14/09 PRAB meeting - West Senior Center. 909 W. Arapahoe Avenue. There will be a public hearing on the recommended vision and goals for the Boulder Reservoir Master Plan • Future PRAB meeting - Public hearing and recommendation on the Recreation Program and Facilities Plan draft III. PUBLIC PARTICIPATION Public participation was opened. Larry McKeogh, city of Boulder resident, representing Boulder Aquatic Masters, thanked staff for productive meetings with Boulder Aquatic Masters relative to the Boulder Reservoir Master Plan and group facility use. He added that 1 Boulder Aquatic Masters needs more pool time as the group is growing beyond allocated lane space due to a surge in membership. He asked what direction the Department is taking concerning the user groups. Public participation was closed. IV. CONSENT AGENDA A. Approval of minutes from October 26, 2009 Minutes from October 26, 2009 were approved as amended. V. ITEMS FOR ACTION A. Public hearing and Consideration of a Motion to Approve the Design and Installation of a Public Art Piece at Valmont City Park- Phase One. Brooks provided a brief update on the history of this item. He said in 2008 the Department adopted a public art policy which established the procedure for art projects approval. He added that in February 2008 the Department came to the PRAB with the initial proposal for installation of a permanent art piece at Valmont City Park. At that time the PRAB asked for more design clarification. He said that final approval for the public art piece was being requested from the PRAB as well as the City of Boulder Arts Commission and Department staff. Christian Muller, project artist, presented detailed construction drawings of the design and how it will be incorporated into the project. Gralapp made the followiniz motion: That the PRAB approve the design and installation of a public art piece at Valmont City Park Phase One as presented. Bryan seconded the motion. The motion passed 6-0 with Julian absent. VI. ITEMS FOR DISCUSSION/INFORMATION A. Board Priorities for City Council Kincannon shared that City Council is seeking input on Board and Commission priorities for 2010 and requested that Board members submit their priorities to the Board Secretary by Monday, December 7, 2009. VII. MATTERS FROM THE DEPARTMENT A. .15 Cent Sales Tax Update Poniatowski provided a verbal update on this item: • .15 cent sales tax renewal initiative passed in the November 2009 election • Historically the Department has had an earmark of $300,000 as an annual appropriation which continues until December 31, 2012 • A citizens committee will be formed to assess needs and how future dollars will be spent 2 B. Thunderbird Lake Update Claussen gave a brief verbal update on this item. He said the irrigation system has been shut down for the winter with no water being added until April or May 2010. He added that the Memorandum of Understanding (MOU) for water discharge has been received, educational outreach has been initiated for joint partnerships with schools, citizens groups and Frasier Meadows for field trips, scientific classes, wetland areas curriculum and to build a wetland interpretive design for a sign or kiosk. He said the year end report will be available in January 2010. C. Park Development Update Brooks presented an update on the status of the following park renovations: Dakota Ridge Park: • Construction finalized • Grand opening scheduled for December 6, 2009 at 2:00 p.m. Melody Park: • Currently under construction • Re-sodding and irrigation completed • Completion target January 2010 Park East: • Site plan re-developed and re-drawn based on City Forester concerns • December 2009 - staff will discuss changes with neighborhood • Construction to begin in Spring 2010 Park Signs: • Re-designed park signs to be installed in highly visible and highly used sites • Timeline chosen due to lower commodity prices East Boulder Community Park: • Building. and grading permits have been received • Prairie dogs have been mitigated • Dog park area will be closed for 2-3 months during construction • Potential early summer field completion Valmont City Park: • Ground breaking was successful - approximately 1,500 in attendance and 475 racers • Mid-December deadline for Gates Family Foundation $25,000 matching funds • Site grading to be completed December 2, 2009 • 90,000 yards of dirt has been imported and moved • Pre-qualified five general contractors • Technical documents - building permits have been submitted to City of Boulder Planning Department for review • Final review expected mid to late January 2010 Construction to begin early to mid spring 2010 3 D. Energy Efficiency Program Update Brooks spoke briefly on the status of this item. He said staff has been working with McKinstry, an Energy Service Corporation (ESCO) on performance contracting performing energy audits throughout City of Boulder buildings. Three project phases have been identified: • Phase One - Performing of the Technical Energy Audit, which included three recreation centers, two outdoor pools and Mapleton ball fields. The energy audit identifies facility needs, determines the capital plan and begins the design and bid process. The City of Boulder applied for and received a 50% energy rebate from Xcel Energy for an $89,000 savings. Additionally the City of Boulder applied for a $1,500,000 Qualified Energy Conservation Bond (QECB), a low or no interest bond to be used to make capital improvements to facilities. Results should be available in January 2010. • Phase Two - Design and Development • Phase Three - Implementation and Construction E. Boulder Reservoir Master Plan Update Guthrie gave a brief update on the status of this item. She said the City Council study session will be held on December 8, 2009 in Council Chambers with Hartogh and Webber representing the PRAB. She added that staff will provide an update to the PRAB at the December 14, 2009 business meeting. F. Partnership Update DeSouza provided an update on this item. She said the Department is actively pursuing partnership development with'interested groups in Boulder. She added that partnerships aid in providing services and facilities for the future. • Boulder Mountainbike Alliance (BMA) - primarily a fundraising partnership to supplement allocated monies for Valmont Bike Park • Boulder Studio Arts would like to augment the Department's current visual arts program by assisting with the Pottery lab operation and with development of a secondary facility that would offer additional visual arts programs • Gonzo Tennis - tennis provider for the City of Boulder who would like to provide tennis training in a covered tennis facility • Rowing groups - proposing a covered facility for the shells at the Boulder Reservoir VIII. MATTERS FROM BOARD MEMBERS Bryan asked if the .15 cent sales tax earmark funding to Stazio and Pleasant View fields could be re-negotiated. Kincannon responded that the City of Boulder Finance Department could be contacted for clarification. 4 Hartogh requested more information on the pool schedules and potential lane use by the swimming groups. Guthrie responded that after meeting with these groups, staff will report back to the PRAB. IX. NEXT BOARD MEETING: The next Board meeting will be December 14, 2009 .at the West Senior Center Creekside Room, 909 W. Arapahoe X. ADJOURN: The meeting adjourned at 7:33 p.m. APPROVED BY PARKS AND RECREATION ADVISORY BOARD Chad Julian Board Chair Attest: Sally Dieterich Recording Secretary 5