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Minutes - Parks & Recreation - April 27, 2009 City of Boulder Parks and Recreation Advisory Board Council Chambers, 1777 Broadway Monday, April 27, 2009 Action Meeting Minutes To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the following link: www.boulderoarks-rec.ore Board Present: Chad Julian, Todd Bryan, Pete Webber, Rick Thayer, Bob Yates, Marcelee Gralapp Board Absent: Frances Hartogh Staff Present: Tracy Winfree, Alice Guthrie, Sarah DeSouza, Abbie Novak, Sally Dieterich, Perry Brooks, Matt Claussen, Stacy Cole Guest Present: Bev Johnson, city of Boulder Planning Department The meeting was called to order at 6:03 p.m. 1. APPROVAL OF AGENDA The agenda was approved. II. ELECTION OF OFFICERS Bryan nominated Julian for Board Chair. Webber seconded the motion. The motion passed unanimously. Julian nominated Hartogh for Vice Chair. Gralapp seconded the motion. The motion passed unanimously. III. FUTURE BOARD ITEMS AND TOURS Winfree indicated that the new Director of Parks and Recreation, Kirk Kincannon, will begin on May 11, 2009 and will attend the May 18, 2009 Parks and Recreation Advisory Board (DRAB) meeting. Winfree provided an outline of upcoming tours and study sessions: • 4/29/09 - PRAB study session - Recreation Program and Facilities Plan • 5/6/09 - PRAB tour of Parks and Recreation facilities • 7/14/09 - City Council study session - Recreation Program and Facilities Plan 1 IV. PUBLIC PARTICIPATION Matt Muir, city of Boulder resident representing the Boulder Nordic Club, spoke in support of the pilot grooming project for nordic ski grooming operations at North Boulder Park, Foothills Park, Tantra Park and East Boulder Park. Public participation was closed. V. CONSENT AGENDA A. Approval of minutes from February 23, 2009 Minutes from February 23, 2009 were approved as amended. B. Approval of minutes from March 23, 2009 Minutes from March 23, 2009 were approved as written. VI. ITEMS FOR ACTION A. Public Hearing and Consideration of Motions Approving the 2010 Expenditures from the Permanent Parks and Recreation Fund and Recommending the 2010 - 2015 Parks and Recreation Capital Improvement Program (CIP) Novak provided background information on this item. She explained that the CIP is funded from the .25 sales tax (Fund 118), the Permanent Parks and Recreation Fund (Fund 230), and the Lottery Fund (Fund 111), adding that funding for the CIP is questionable due to uncertainty in the .25 sales tax fund. Relative to the 2010 Permanent Parks and Recreation Fund expenditures, Webber made the following motion: That the Parks and Recreation Advisory Board approve the 2010 expenditures from the Permanent Parks and Recreation Fund as presented at the April 27, 2009 business meeting. Julian seconded the motion. The motion passed 5-1. Relative to the 2010 - 2015 Parks and Recreation Capital Improvement Program (CIP), Webber made the following motion: The Parks and Recreation Advisory Board supports staff recommendations for the planned capital improvement projects for 2011 through 2015 in the Permanent Parks and Recreation Fund (Fund 230), the.25 sales tax fund (Fund 118) and the Lottery Fund (Fund 111) as presented at the April 27, 2009 business meeting. Additionally, PRAB 2 recommends funding for Mesa Memorial Park be re-established when funds become available. Yates seconded the motion. The motion passed 6-0. VII. ITEMS FOR DISCUSSION/INFORMATION A. Boulder Reservoir Master Plan Update Bev Johnson, representing the city of Boulder's Planning Department, provided an overview of this item, the process and schedule. She identified the project as involving three phases. • Phase 1 - Vision, Goals and Issues • Phase 2 - Plan Alternatives • Phase 3 - Draft and Final Master Plan VIII. MATTERS FROM THE DEPARTMENT A. Parks and Recreation and Senior Services CLASS Registration System Update Novak said the purpose of the system update is to improve its speed and efficiency. A written update was provided to the Board. B. Valmont City Park (VCP) Design Process Update Brooks gave a brief update on the design process for Phase One of Valmont City Park. He provided an updated timeline: • May 2009 - develop construction documents • May 2009 - prequalify trail builders • May 2009 - prequalify general contractor • May/June 2009 - begin search for house relocator/rehabilitator • June 4, 2009 - tentative date to present to the city of Boulder Planning Board • July 2009 - groundbreaking anticipated C. Economic Stimulus Package Update Brooks provided a verbal update on this item. He said staff is looking at three approaches to the federal stimulus dollars: 1. The city of Boulder has created a list to apply for federal stimulus dollars. 2. The city of Boulder was appropriated $1,000,000 by the Governor's Energy Office as part of the Economic Stimulus Package to be used for programs or capital expenditures within the city. 3. The city of Boulder will be working with the Governor's Energy Office and thirteen prequalified energy service corporations. 3 D. Nuisance Mosquito Control Project Update Winfree said the pilot program for nuisance mosquito control has been managed under the wetland permit process. She added that a proposal to move nuisance mosquito control under the Integrated Pest Management approach will be on the agenda at the City Council meeting scheduled for May 5, 2009. E. Thunderbird Lake Management Plan Staff provided a written update on this item. This update can be accessed at www.bouldeiRarks-rec.org. IX. MATTERS FROM BOARD MEMBERS A. Board Roles and Liaisons Julian explained the liaison role to new Board members. Current liaison roles include the Integrated Pest Management (IPM) liaison, the Greenways liaison and the Thunderbird Lake liaison. X. NEXT BOARD MEETING: The next Board meeting will be May 18, 2009 at the West Senior Center, Creekside room, 909 W. Arapahoe Avenue. X1. ADJOURN: The meeting adjourned at 8:30 p.m. APPROVED BY PARKS AND RECRE ION ADVISORY OARD C a Julian Board Chair Attest: !544 Sally DieteriRecording Secretary 4