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6A - Motion approving the 2010 Expenditures from the Permanent Parks and Recreation Fund and recommending the 2010-2015 Parks & Recreation Capital Improvement Program (CIP) CITY OF BOULDER PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM MEETING DATE: April 27, 2009 AGENDA TITLE: Public Hearing and Consideration of Motions Approving the 2010 Expenditures from the Permanent Parks and Recreation Fund and Recommending the 2010 - 2015 Parks and Recreation Capital Improvement Program (CIP) PRESENTERS: Tracy Winfree, Interim Director of Parks and Recreation Alice Guthrie, Interim Recreation Superintendent Abbie Novak, Business and Finance Manager EXECUTIVE SUMMARY: The city goes through an annual budget process creating a six-year planning budget for the Capital Improvement Program (CIP), this year for the time period of 2010 through 2015. Within this process, funds are appropriated for the first year, 2010. The Parks and Recreation Advisory Board's (PRAB) role in this process is defined in the Boulder Revised Code (B.R.C.), 1982 TITLE 2 GOVERNMENT ORGANIZATION, Chapter 3 Boards and Commissions, Section 10 Parks and Recreation Advisory Board (d)(2) "To approve or disapprove expenditures or appropriations from the permanent park and recreation fund and forward such recommendations to the city council." It is within this context that the PRAB is requested to hold a public hearing and provide a recommendation on the CIP to Planning Board and the City Council. The department's CIP budget will then be submitted to the Planning Board and City Council for review and respective considerations and approvals. STAFF RECOMMENDATION: Staff recommends that the PRAB approve a motion approving the 2010 expenditures from the Permanent Parks and Recreation Fund and approve a motion recommending the 2010 - 2015 Parks and Recreation Capital Improvement Program (CIP) budget. Suggested Motion Language: Staff requests PRAB consideration of this matter and action in the form of the following motions: • Motion to approve the 2010 expenditures from the Permanent Parks and Recreation Fund (Fund 230) as presented. • Motion to recommend the Parks and Recreation Capital Improvement Program (CIP) budget as follows: In the Permanent Parks and Recreation Fund (Fund 230), PRAB supports staffs recommendation for the planned CIP projects for 2011 through 2015. In the .25 Cent Sales Tax Fund (Fund 118) and Lottery Fund (Fund 111), PRAB supports staff's recommendation for the planned CIP projects for 2010 through 2015. IMPACTS: Fiscal: $2.62M. This amount reflects the total uses of funds projected for 2010 in the Permanent Parks and Recreation (Fund 230),.25 Cent Sales Tax (Fund 18) and Lottery (Fund 111) Funds. Note that target budget projections will not be released by the city Finance Office until the AGENDA ITEM # VI.A. ;PAGE 1 beginning of May, and therefore all 2010 figures are preliminary. The department will provide a budget update with final projections for the CIP at the May business meeting. PUBLIC FEEDBACK: A formal public hearing is scheduled for this meeting. The public will also have the opportunity to comment during the Planning Board's CIP review in June and City Council's discussions and review of the 2010 recommended budget at several subsequent study sessions and public hearings. BACKGROUND: Capital Budget Overview The department's capital budget consists of CIP projects and renovation, refurbishment and major maintenance projects. All projects exceeding $50,000 are included in the CIP. The only exception would be emergency repairs that are needed during the budget year. The proposed allocation of the CIP budget includes funding from the Permanent Parks and Recreation, .25 Cent Sales Tax and Lottery Funds. The March 23, 2009 PRAB Information Item - 2010-2015 Parks and Recreation Capital Budget is included for information (Attachment A). Budget Guiding Principles In an effort to plan capital investment in an uncertain economic time, staff developed guiding principles based on the city's business plan and the department's master plan goals. The following framework was utilized to determine and plan CIP projects: • Preserve health and safety of current infrastructure and facilities. • Maintain integrity of current infrastructure and facilities. • Consistently seek efficiency improvements in both operational and capital investments (i.e. work process changes and reducing resource consumption). • Seek/Maintain leveraged funding/partnership opportunities. • Invest in facilities and programs that generate revenue that support valued recreational opportunities in the Boulder community. • Make budget decisions that are sustainable over time. • Prioritize investments on health, safety and maintaining existing assets before expanding and/or enhancing programs and facilities. CIP Process The budget is the means by which the city both manages its assets and implements the policies chosen by its citizens through their elected representatives, City Council. The department budget is formulated within the policy context of the Parks and Recreation Master Plan that was adopted by City Council in December 2006. The CIP is developed in support of the Parks and Recreation Master Plan. This year, staff provided the PRAB with a "three touch" approach whereby 1) a study session was held on February 23`d to communicate the policies and processes that guide CIP development; 2) a discussion item was presented at the March 23`d business meeting to communicate CIP definitions/criteria, prioritization and funding, status of the 2009 - 2014 CIP and to seek input on the preliminary 2010 - 2015 CIP; and 3) a public hearing is held to consider motions approving and recommending the 2010 - 2015 Parks and Recreation Capital Improvement Program. Since sales tax projections and fund targets have not been determined for the 2010 budget process, there is a possibility that the CIP projects presented may change and AGENDA ITEM # VI.A. ; PAGE 2 subsequent action would be required by the PRAB. Budget Status During the 2008 budget process, total sales/use tax revenues were projected to increase 3.8 percent over 2007 collections. Due to the national economic downturn, sales and use tax projections have been revised downward to reflect 2008 year-end actuals that are approximately 4 percent less than projected. The 2008 revenue decline will carry into 2009, resulting in reductions to the approved budget. As a result, planned operating and capital expenses must be reduced to maintain the required fund balances between revenues and expenditures. The sales/use tax revenue decline impacts capital funding in the .25 Cent Sales Tax Fund. Staff is awaiting official projections from the city's Finance Office, and is prioritizing funding for CIP, renovation, refurbishment and major maintenance projects. Staff is working collaboratively with the Facilities and Asset Management (FAM) workgroup to prioritize funding for deferred, major and ongoing facility maintenance. Some enhancement-related improvements and development projects will be put on hold. Staff will reevaluate work plans and invest in projects that mitigate ongoing maintenance expenses, take advantage of reduced commodity costs or increased revenue-generating opportunities and stimulate the local economy. For example, funding may be redirected for energy efficiencies at recreation centers or utilized to accelerate projects (e.g., golf course irrigation replacement, concrete and sidewalk repair). 2010 Projects Based on the budget guiding principles, the PRAB is asked to approve the list of CIP projects. Due to the volatility of the economy, staff is making its best estimate to determine the revenue projections utilized as the basis of available funding in the .25 Cent Sales Tax Fund. Fortunately, the sources of funding for the Permanent Parks and Recreation and Lottery funds are more stable and can be budgeted as anticipated for 2010. The department is proposing the following CIP projects in 2010. CIP Project Summary sheets for 2010 - 2015 are provided for additional information (Attachment B). AGENDA ITEM # VI.A. ;PAGE 3 Proposed 2010 Capital Improvement Pro ram {CIP Projects Fundcn~; ~ - f r t t'• t i~t2.+=Z~. t 1: ?J r ra PrC)posed'2U1'0 P,ro~ect Cafcaan Prolct , 4 DeSCrip[t~on Sc,urce- - Furidi~ir Flatirons Golf Funding will be used for rcnovation and 230 Existing Facility - Course Irrigation replacement of irrigation systems. Enhancement and System $250,000 Upgrades Re lacement Funding will be used to address 230 Boulder emergency, deferred capital needs and Reservoir major capital improvements and/or facility $100,000 Improvements renovation. Additional projects will be determined through the Reservoir Master Plan process, Based on the department's lighting study, 230 staff has identified lighting that is not compliant with the city's lighting Lighting Ordinance ordinance and opportunities for energy Implementation conservation. Staff will replace lighting at $100,000 Existing Facility - he North Boulder Recreation Center Rehabilitation, Repair Tennis Courts and East Mapleton and/or Deficiency Ballfields to ensure safety, energy Correction efficiencies and return on investment. The department has a master plan 111, 118 Playground and commitment to renovate one.playground Irrigation System and one irrigation system per year. The $600,000 Renovation specific sites are determined based on criteria, assessed annually and communicated to the PRAB. The irrigation system at Stazio Ball Fields 118 will be replaced to improve water Sports Field efficiency. The current system does not Irrigation System allow for proper coverage of the turf and $250,000* Replacement inefficient for irrigation needs. 100,000 from the .15 Cent Sales Tax Fund (Fund 117) will supplement the project. Phase 1 development will continue 118,230 Valmont City through 2010. Plans include construction Park of the bike park, dog park, disc golf $920,000 New Construction - course and other associated infrastructure, Growth-related Site utilities and ark amenities. or Facility Additions Development in 2010 will include 230 East Boulder additional multi-use fields, restrooms, Community Park picnic shelters, parking and other $500,000 associated infrastructure, utilities and park amenities. *Fund 230 -Permanent Parks and Recreation Fund; Fund 118 -.25 Cent Sales Tax Fund; Fund 111 - Lottery Fund AGENDA ITEM # VI.A. ;PAGE 4 Future Funding Considerations The department master plan provided a list of priority items to complete if additional funding is obtained. As staff researches and proposes new financial sustainability strategies, they will be brought to the PRAB for consideration. Also, as development priorities are shifted, staff will adjust the CIP accordingly, in consultation with the PRAB. • As new parks are developed and current parks are expanded, additional maintenance funding will be required to manage these areas and facilities. Staff will estimate maintenance needs and provide a recommendation to the PRAB on how the funding might be obtained or prioritized. • A Development Excise Tax (DET) study analyzed the existing revenues generated from the collection of the DET and recommended options were presented to City Council regarding increasing revenues from the DET or instituting impact fees for parks and recreation funding. City Council is scheduled to make a decision during the second quarter of 2009. • Staff is systematically quantifying the deferred maintenance needs of the parks and recreation system including park site and recreation facility needs. An updated deferred maintenance list is provided for information (Attachment Q. • All General Fund departments include an Unfunded Capital Projects list (Attachment D) that reflects Action and Vision plan funding levels. This list is included as part of the city's CIP budget. NEXT STEPS: Important milestones for the CIP process are included below. The city-wide CIP budget will be submitted to the Planning Board in mid-June and City Council for their review and respective considerations and approvals thereafter. If estimated funding allocations change significantly based on updated sales tax projections, the PRAB may be asked to review and recommend a revised CIP at a future meting. Staff will provide ongoing updates on the budget process to the PRAB. Milestone Date RAB CIP Public Hearing, Discussion and Recommendation April 27 1 st Draft CIP to Planning May 8 City Council Budget Study Sessions (Preliminary 2010 Budget) May 12 CIP Advisory Board Review early June Proposed Operating and CIP Budget Submittals Due to CMO June 11 P&R Budget Review by CMO mid-June CIP submitted to Planning Board mid-June Tanning Board CIP Hearing July 16 City Council Budget Study Session (CIP and 2010 Budget Issues) July 28 City Council Budget Consideration October 6 AGENDA ITEM # VI.A. ;PAGE 5 Attachments: A: March 23rd 2009 PRAB Information Item : 2010-2015 Parks and Recreation Capital Budget B. CIP Project Summary Sheets 2010 - 2015 C. 2009 Parks and Recreation Deferred Maintenance List D. 2009 Unfunded Capital Projects List AGENDA ITEM # VI.A. ; PAGE 6 Attachment A CITY OF BOULDER PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM MEETING DATE: March 23, 2009 AGENDA TITLE: 2010 - 2015 Parks and Recreation Capital Budget PRESENTERS: Alice Guthrie, Acting Recreation Superintendent Abbie Novak, Business and Finance Manager EXECUTIVE SUMMARY The purpose of this agenda item is for the Parks and Recreation Department to communicate its planning for the 2010 capital budget, specifically Capital Improvement Program (CIP) projects. At this time, the Parks and Recreation Advisory Board (PRAB) will have an opportunity to ask questions and provide comments. The PRAB input is essential throughout the 2010 capital budget process. Staff will consider the Board's comments on the proposed 2010 expenditures and will return at the April business meeting for a formal recommendation of the CIP budget, including the appropriation of the Permanent Parks and Recreation Fund. Additionally, the PRAB will be asked to provide a recommendation on the CIP budget for the .25 Cent Sales Tax and Lottery Funds. The department's CIP budget will then be submitted to the Planning Board and City Council for review and respective considerations and approvals. All projects exceeding $50,000 will be included in the CIP. The only exception would be emergency repairs that are needed during the budget year. The proposed allocation of the CIP budget includes average annual projected increases in the Permanent Parks and Recreation, .25 Cent Sales Tax and Lottery Funds. IMPACTS Fiscal: $2.62M. This amount reflects the total uses of funds projected for 2010 in the Permanent Parks and Recreation, .25 Cent Sales Tax and Lottery Funds. Note that target budget projections will not be released by the city Finance Office until the beginning of May, and therefore all 2010 figures are preliminary. The department will provide a budget update with final projections for the CIP at the May business meeting. PUBLIC FEEDBACK There will be a public hearing at the April 20, 2009 PRAB meeting for public comment on the department's recommended 2010 CIP budget. The public will also have the opportunity to comment during the Planning Board's CIP review in June and City Council's discussions and review of the 2010 recommended budget at several subsequent study sessions and public hearings. AGENDA ITEM # 'V -A PAGE Attachment A BACKGROUND Capital Budget Overview The department's capital budget consists of CIP projects and renovation, refurbishment and major maintenance projects. CIP Projects CIP projects are defined as any major project with a cost greater than $50,000 for purchase or construction, or major replacement of physical assets. CIP projects are potentially subject to a Community and Environmental Assessment Process (LEAP) review that evaluates any potential environmental, traffic or social impacts to Boulder residents, neighborhoods and businesses. These projects are budgeted within the framework of the city of Boulder's CIP Budget. CIP projects are categorized as: Existing Facility - Rehabilitation and Repair/ Deficiency Correction • repair damage. to existing infrastructure • rehabilitate due to deterioration • bring in compliance with safety or other regulations • replacements without enhancements Existing Facility - Enhancements/Upgrades • renovate and improve • road/intersection additions/improvements • rehabilitation to improve or enhance existing infrastructure • minor additions or new construction associated with existing facility • restoration Reconstruction • move existing facility • reconstruct former existing facility • major renovations for new use New Construction - Growth Related Facility/Additions • new facility; directly growth related • expanded space to accommodate growth related needs New Construction - Not Growth Related • new improvement/facility; not directly growth related Study or Analysis On-Going Project Major Maintenance Projects Major maintenance projects consist of restoring and/or enhancing the service life of existing capital assets, either through refurbishment or replacement. These projects are budgeted within the city of Boulder Operating Budget. Although these items technically are capital expenditures, they are budgeted differently than new CIP projects and are included here for context. The budget recommendation focuses on the work areas below. Estimates are based on the same levels of service provided during 2009, which could change based on current economic conditions. AGENDA ITEM # VI -Pt , PAGE Attachment A Urban Park Renovation and Refurbishment (R&R) • Emergency safety repairs identified throughout the year • Repair and upgrade to walkways and parking areas • Americans with Disabilities Act (ADA) accessibility improvements • Refurbishment of older park irrigation systems to improve efficiency of water use and to reduce maintenance requirements (funds project costs that exceed annual CIP appropriation) • Refurbishment of outdated playgrounds to improve function and to address safety and accessibility requirements (funds project costs that exceed annual CIP appropriation) • Refurbishment of park shelters and restrooms • Repair and/or replacement of bridges and shelters Recreation Facility Renovation and Refurbishment (R &R) • Public Safety and Health enhancements • Americans with Disabilities Act (ADA) accessibility improvements • Energy efficiency improvements • Recreation facility improvement projects Maintenance • Removal of state listed noxious weeds from department owned and managed lands and inventory plants and animals for management and budgetary decision making • Wildlife management on department owned and managed lands • Refurbishment and grant matching funds for projects at the Columbia Cemetery, Chautauqua Park area, Boulder Museum of Contemporary Art (BMOCA), the Harbeck House and Locomotive #30/74. Capital Budget Funding The capital budget is funded from the following sources: • Permanent Parks and Recreation Fund (Fund 230) • .25 Cent Sales Tax Fund (Fund 118) • Lottery Fund (Fund 111) Permanent Parks and Recreation Fund (Fund 230) The source of the Permanent Parks and Recreation Fund comes from the 0.9 mill levy of assessed valuation of all taxable property in the city, gifts and donations, proceeds of sale of park property or equipment, any appropriations from City Council, and revenues from a one time development excise fee (DET) assessed on each new residential unit constructed in or annexed to the city with the exception of affordable housing units. The fund is utilized for the acquisition of park land, permanent improvements or major maintenance of park and recreation facilities. The funds received from the Open Space Mountain Parks (OSMP) Department for the purchase of the Kentucky and Papini properties go into this fund amounting to approximately $670,000 per year for three years, beginning in 2009. AGENDA ITEM # VI-& , RAGE q Attachment A In the November 2008 election, the "debrucing" ballot initiative was passed by the voters that will positively impact the department's capital budget. A phased removal of the remaining restriction on the property tax that is limited by the Taxpayers Bill of Rights (TABOR) will increase at a rate higher than inflation resulting in additional funding in the Permanent Parks and Recreation Fund. As long as property values remain stable, it is estimated that the fund will receive approximately $100,000 in additional annual revenues. Per city charter, the PRAB's role is to approve expenditures from the fund. .25 Cent Sales Tax Fund (Fund 118) The source of the .25 Cent Sales Tax Fund -comes from a dedicated sales tax that was approved by voters in 1995. The fund is utilized for the payment of principal, interest and premium if any, on bonds, and then for development, operation, and maintenance of the land and improvements purchased and constructed with the proceeds of the bonds, 'for renovation and refurbishment or replacement of park and recreation facilities. The PRAB's role regarding the .25 Cent Sales Tax Fund is to provide feedback to the department on its planned uses of these funds. Lottery Funding (Fund 111) The Colorado State Lottery is the source of the Lottery Funding. By State of Colorado statute, the city of Boulder receives revenues from the Lottery's Conservation Trust Fund on a per capita basis. The monies are to be used for land acquisitions, equipment purchases, facility development, natural lands maintenance, park maintenance and renovation or restoration of local facilities. In the 2010 capital budget, the funds are allocated to Habitat Restoration and Urban Parks Renovation and Refurbishment (R&R). The Lottery Fund allocation is based on the 2001 PRAB and Open Space Board of Trustees (OSBT) joint recommendation to City Council. The departments agreed that portions of the annual appropriation would be earmarked for the department to pay off debt service and for the OSMP Department to fund Mountain Parks projects ($100,000) and Tributary Greenways projects ($150,000). Thereafter, the remaining Lottery funding would be split 50150 between departments. For 2009, an interim Lottery Fund agreement was established that was comparable to the original interdepartmental agreement between the department and the OSMP Department - both departments were allocated equal $525,000 distributions (after the $150,000 for Tributary Greenways) rather than each department receiving specific "earmarks" prior to the 50150 distribution. As part of the 2010 budget process and in consideration of reduced sales and use tax revenues, the agreement is being revisited to ensure equitable funding allocations are determined. The department could utilize additional Lottery funds to supplement unmet needs not currently included in the capital budget. The PRAB's role regarding Lottery Funding is to provide feedback to the department on its planned uses of these funds. AGENDA ITEM # . V I - , PAGE f0 Attachment A Budget Status During the 2008 budget process, total sales/use tax revenues were projected to increase 3.8 percent over 2007 collections. Due to the national economic downturn, sales and use tax have been revised downward to reflect 2008 year-end actuals that are approximately 4 percent less than projected. The 2008 revenue decline will carry into 2009 resulting in reductions to the approved budget. As a result, planned operating and capital expenses must be reduced to maintain the required fund balances between revenues and expenditures. The sales/use tax revenue decline impacts capital funding in the.25 Cent Sales Tax Fund. Staff is awaiting official projections from the city's Budget Office, but is prioritizing funding for CIP, renovation, refurbishment and major maintenance projects. Staff is working collaboratively with the Facilities Asset Management (FAM) workgroup to prioritize funding for deferred, major and ongoing facility maintenance. Some enhancement-related improvements and development projects will be put on hold. Staff will reevaluate work plans and invest in projects that mitigate ongoing maintenance expenses, take advantage of reduced commodity costs or increased revenue-generating opportunities and stimulate the local economy. For example, funding may be redirected for energy efficiencies at recreation centers or utilized to accelerate projects (e.g., golf course irrigation replacement, concrete and sidewalk repair). Budget Guiding Principles In an effort to plan capital investment in an uncertain economic time, staff developed guiding principles based on the city's business plan and the department's master plan goals. The following framework was utilized to determine and plan CIP projects: • Preserve health and safety of current infrastructure and facilities. • Maintain integrity of current infrastructure and facilities. • Consistently seek efficiency improvements in both operational and capital investments (i.e. work process changes and reducing resource consumption). • Seek/Maintain leveraged funding/partnership opportunities. • Invest in facilities and programs that generate revenue that support valued recreational opportunities in the Boulder community. • Make budget decisions that are sustainable over time. • Prioritize investments on health, safety and maintaining existing assets before expanding and/or enhancing programs and facilities. Project Prioritization Based on the budget guiding principles, the PRAB is asked to provide guidance in prioritizing the list of CIP projects. Due to the volatility of the economy, staff is making its best estimate to determine the revenue projections utilized as the basis of available funding in the .25 Cent Sales Tax Fund. Fortunately, the sources of funding for the Permanent Parks and Recreation and Lottery funds are more stable and can be budgeted as anticipated for 2010. The department is proposing the following CIP projects in 2010. CIP Project Summary sheets for 2010-2015 are provided for additional information (Attachment A). AGENDA ITEM PAGE /I Attachment A .z"- 'c-;•r i tin , r.S+n.~ x~~ ~'~""`.?1 c1n '~f s p 7 . _ . 4. , . i'i .+if'•f. fA' ' l~f:lt`~1ti .F 9P 1' .n • r It 4~ j >>v > Pr(rP(isedi PrOJE,E,t (S itg40rv Pr<6jc:ct;, 1)c5c'nOn E F.un Etistinb Facility- Will be used 1'or rClIoN ation and - Enhancement Flatirons Golf eplacement of irrigation systems. and Upgrades Course Irrigation $250,000 Replacement Boulder Funding will be used to address deferred capital needs and major capital improvements $100Reservoir 000 Improvements and/or facility renovation. Specific projects ' will include signage and marina improvements. Based on the department's lighting study, staff has identified lighting that is not compliant Lighting with the city's lighting ordinance and Existing Facility Ordinance opportunities for energy conservation. Staff $100,000 - Rehabilitation, Implementation will replace lighting at the North Boulder Repair and/or Recreation Center Tennis Courts and East Deficiency Mapleton Ballfields to ensure safety, energy Correction efficiencies and return on investment. The department has a master plan commitment Playground and to renovate one playground and one irrigation Irrigation System system per year. The specific sites are $600,000 Renovation determined based on criteria, assessed annually and communicated to the PRAB. The irrigation system at Stazio Ball Fields will Sports Field be replaced to improve water efficiency. The Irrigation current system does not allow for proper $250.000* Replacement coverage of the turf and is inefficient for irrigation needs. $100,000 from the .15 Cent Sales Tax Fund will supplement the project. Phase 1 development (portion of the park north New Valmont City of Valmont Road) will continue through 2010. Construction - Park Plans include construction of the bike park, $920,000 Growth-related dog park, disc golf course and other associated Site or Facility infrastructure, utilities and park amenities. Additions Development in 2010 will include additional East Boulder multi-use fields, restrooms, picnic shelters, $500,000 Community Park parking and other associated infrastructure, utilities and park amenities. AGENDA ITEM # ' V , PAGE Attachment A Changes to 2009 - 2014 CIP and 2009 Project Updates Since sales tax revenues are the source of .25 Cent Sales Tax Fund funding, staff has re-. evaluated the CIP project funding based on the current fund balance and preliminary sales tax forecasts. Utilizing the budget principles, some projects have been deferred, some projects scopes have been revised and some projects will continue as planned. The following list is a brief summary of the changes. • Wonderland Lake Park: It was anticipated that this project would be continued through 2009 as the initial plan included three phases of reconstruction of the Wonderland Park path. However, it was determined that an appropriate amount of path reconstruction was completed to restore cracks, slopes and trip hazards throughout the path, ensuring health and safety issues were addressed and accessibility assured. The 2009 funding will be returned to fund balance. • The Park East playground and irrigation renovations are underway and expected to be completed in 2009, as planned. • For 2009, the playground and irrigation system renovations are planned for Melody Park. Due to the uncertainty in the sales/use revenue collections, staff has determined that the master plan commitment can be met if $100,000 more is budgeted in the Lottery Fund (reducing the .25 Cent Sales Tax project allocation by $100,000), maintaining $600,000 annually for playground and irrigation system renovations between funds. • Iris Center Workspace and Energy Efficiencies: Staff and Facilities and Asset Management (FAM) have done a building assessment and determined that changes to the project scope are necessary to meet code compliance and assure health and safety. Building modifications will correct internal circulation for multi entry/exits and deficient electrical wiring as well as create energy efficiencies anticipated through window and HVAC replacement. Also, staff will be able to take advantage of reduced commodity costs and anticipates the project cost will be less than budgeted. • The NBRC Weightroom Expansion project will be eliminated as further research indicated that zoning/site review issue does not allow for facility expansion. Project funding will be returned to fund balance. • Mesa Memorial Park: Based on the park development priorities identified in the master plan, this pocket park was proposed as the next pocket park to be developed. Due to the uncertainty of available funding in the .25 Cent Sales Tax Fund, staff is planning stop the project at the concept plan stage and defer construction until funding is identified for development and ongoing maintenance. In the meantime, neighbors can access nearby playground and park amenities at Bear Creek Elementary School (.5 mi) and Harlow Platts (.5 mi - across Table Mesa). Project funding will be returned to fund balance. • Valmont City Park: Staff is in the process of planning and has begun site review. It is anticipated that the project will be bid by June with Phase 1 construction tentatively AGENDA ITEM #11-k-, PAGE Attachment A scheduled to begin in July. Due to the community interest expressed in development, staff planned funding to be amassed for Phase 2 ($150,000/year) in the .25 Cent Sales Tax Fund for 2012 - 2014. Since sources of funding for the .25 Cent Sales Tax Fund are uncertain and concept planning for Phase 2 is premature, staff has determined that 2012 - 2014 funding should be returned to fund balance until sales/use tax revenues have stabilized. • East Boulder Community Park: The current site development plan has been submitted for minor modification permit. It is anticipated that the project will be bid by May with construction beginning in June (after prairie dog removal). The project will be developed in phases. • Preliminary work has been accomplished on the Boulder Reservoir Master Plan to identify the core project team, project scope and objectives. The plan will include a management strategy for the site with recommendations about recreational uses, operations, access and transportation connections, financial, event, hardscape, turf and wildlife habitat management, water quality protection and water conservation. The process will kickoff in April, with an estimated completion by the end of 2010. • Flatirons Golf Course Improvements and Recreation Facility Improvements will not be included as CIP projects, as the improvements do not meet the CIP definition. Funding will be allocated similarly to Parks and Recreation Renovation and Refurbishment monies. Dedicated funding will be budgeted and planned for future improvements to the golf course including, but not limited to, cart paths, tees, greens, other golf course land improvements, driving range, event center and pro shop facilities. Dedicated funding will also be budgeted and planned to address deferred capital needs and major capital improvements and/or recreation facility renovation. Future Funding Considerations The department master plan provided a list of priority items to complete if additional funding is obtained. As staff researches and proposes new financial sustainability strategies, they will be brought to the PRAB for consideration. Also, as development priorities are shifted, staff will adjust the CIP accordingly, in consultation with the PRAB. • As new parks are developed and current parks are expanded, additional maintenance funding will be required to manage these areas and facilities. Staff will estimate maintenance needs and provide a recommendation to the PRAB on how the fielding might be obtained or prioritized. • A DET study analyzed the existing revenues generated from the collection of the DET and recommended options were presented to City Council regarding increasing revenues from the DET or instituting impact fees. • Staff is systematically quantifying the deferred maintenance needs of the parks and recreation system including park site and recreation facility needs. • All General Fund departments include an Unfunded Capital Projects list that reflects the respective Action and Vision plans. AGENDA ITEM # VIA- , PAGE Attachment A QUESTIONS FOR THE BOARD • What questions does the PRAB have regarding the department's draft 2010 CIP project list? • What are the PRAB's recommended priorities for 2010 CIP projects? • What questions does the PRAB have regarding proposed expenditures from the Permanent Parks and Recreation Fund? NEXT STEPS The department will provide final projections to the capital budget and conduct a public hearing regarding the CIP at the PRA-B's April business meeting. At that time, the PRAB will be asked to approve the expenditures from the Permanent Parks and Recreation Fund and to support a motion to recommend approval of the department's CIP budget. Attachment: A-1. CIP Project Summary Sheets 2010 - 2015 AGENDA ITEM # VI-A ; PAGE Fund 230 Project Summary Sheet DRAFT Permanent Parks Recreation Fund 2010-2015 Capital Improvement Program 2009 2010 2011 2012 2013 2014 2015 Cost Carryover Approved Recommended Projected Projected Projected Projected Projected Total Estimate Existing Facility- Enhancements/Upgrades Flatirons Golf Course Irrigation Replacement 194,850 400,000 250,000 250x000 425,000 425,000 0 0 1,944,850 ongoing Recreation Facility Improvements 131,700 11100,000 1,231,700 1,100,000 Lighting Ordinance Implementation 150,000 100x00n 100,000 100,000 100,000 500,000 250,000 1,300,000 TBD Subtotal 326,550 550,000 350,000 1;450;000 5,000 525,000 1 500;000 --),000 4,476,550 Existing Facility-Rehab/Repair Deficiency Correction Boulder Reservoir Improvements 114,900 100,000 100,000 50,000 50,000 50,000 50,000 50,000 564,900 ongoing Boulder Reservoir Master Planning 100,000 100,0(1111 100,000 Wonderland Lake Park (sidewalks) 0 0 0 400;000 Subtotal 114,900 200,000 100,000 50000 50,000 50,000 50;000 50,000 614,900 New Construction-Growth Related Facility/Additions East Boulder Community Park 2,307,600 500,000 350,000 350,000 350,000, 3,857,6nn 4,800,000 Foothills Community Park 0 500,000 500,000 1,000,000 3,400,000 Valmont City Park (Phase I) 770,000 770,000 770,000 250,000 250,000 250,000 3,060,000 4,000,000 Subtotal 2-;307;600 770,000 1,270,000 1;120;000 600;000 ,--J 750,000 500`000 7,417;600 New Construction- Not Growth Related > Violet Neighborhood Park 100,000 100,000 2,880,000 M Subtotal 100,000 0 0 0 0 0 0 0 100;000 Z D On-Going Projects --1 Unanticipated OAportunities- PP&R 200,000 100,000 100,000 100,000 100,000 600,000 ongoing M Subtotal 200;000 0 0 0 100;000 0(,000 :100;000 100,000 600,00(1 NEWS, 1 - w D G1 rrl Fund 118 Project Summary Sheet DRAFT.25 Cent Sales Tax 2010-2015 Capital Improvement Program 2009 2010 2011 2012 2013 2015 Cost Carryover Approved Recommended Projected Projected Projected Projected Projected Total Estimate Existing Facility- Enhancements/ Upgrades Recreation Facility Improvements 23,450 100,000 123,450 ongoing Iris Center Workspace and Energy Efficiencies 150,000 150,000 150,000 Subtotal 231450 250;000 0 0 0 0 0 450 Existing Facility-Rehab/Repair/Deficiency Correction Playground and Irrigation System Renovation 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,100,000 3,600,000 Stazio Irrigation Replacement 150,000 150,000 250,000 PleasantView Irrigation Replacement 215,000 215,000 850,000 Thunderbird Lake 200,000 200,000 tbd Subt6tat 0 715,060 450,000 300;000 _)0,000 300,000 366,000 30D000 2;055,000 New Construction-Growth Related Facility/Additions Valmont City Park (Phase I) 90,590 150,000 150,000 150,000 540,590 4,000,000 Subtotal r 90,54 1 . 50,004 150,000 150;000 0 0 .0 0 540,590 New Construction- Not Growth Related Mesa Memorial Pocket Park 0 0 680,000 Elks Neighborhood Park 0 500,000 500,000 600.000 600,000 600,000 2,800,000 3,200,000 Subtotal 0 0 0 500,000 0 ,ow 600;000 100 640,000 -,800,000 On-Going Projects Unanticipated Opportunities 150,00 D 150,000 ongoing Subtotal 150,000 0 0 i 3 0 ] 0 S0,000 N~WMMK 9 rn Z O M r~ f cv G) V rn Fund I II Project Summary Sheet DRAFT Lottery Fund 2010-2015 Capital Improvement Program 2009 2010 2011 2012 2013 2014 2015 Carryover Approved Recommended Projected Projected Projected Projected Projected Total New Construction-Growth Related Facility/Additions. Park East Playground Renovation (P&R) 360,000 360;000 Playground and Irrigation System Renovation (P&R) 300;000 300;000 300,000 300,000 300,000 300,000 1,800,000 >rr Subtotal 0 ` -360,000 300000 300,000 w .~300'~000 300,000 300,000. 300,000 `2160,000 On-Going Projects Tributary Greenways Program 352,130 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,402,130 Historical Structures & Trails Stabilization & Restoration (OSMP) 48;100 475.000 475,000 475,000 475,000 475,000 475,000 475,000 3,373,100 Subtotal 400,23Q 625,00 625,000 .625,000 625,000 625,000 6.25,000. 625,000 4,775,230 rn Z 0 M ~C i w M rn C>Q Y I Recommended Permanent Parks Recreation Fund (Fund 230) 2010-2015 Capital Improvement Program Project Summary Sheet 2009 2010 2011 2012 2013 2014 2015 Cost Carryover Approved Recommended Projected Projected Projected Projected Projected Total Estimate Existing Facility- Enhancements/ Upgrades Flatirons Golf Course Irrigation Replacement 194,850 400,000 250,000 250,000 425,000 425,000 0 0 1,944,850 ongoing Recreation Facility Improvements 131,700 1,100,000 1,231,700 1,100.000 Lighting Ordinance Implementation 150,000 100,000 100,000 100,000 100,000 500,000 250,000 1,300,000 TBD Subtotal 326,550 550;000 350,000 1,450;000 525,000 i 500,000 250,000 4,476,550 Existing Facility- Rehab/ Repair/ Deficiency Correction Boulder Reservoir Improvements 114,900 100,000 100,000 50,000 50,000 50,000 50,000 50,000 564,900 ongoing Boulder Reservoir Master Planning 100,000 100,000 100,000 Wonderland Lake Park (sidewalks) 0 0 0 400,000 Subtotal 114900 20,000 100;000 50;ODO 50,000 50k000 50,000 50,000 614,900 New Construction-Growth Related Facility/ Additions East Boulder Community Park 2,307,600 500,000 350,000 350,000 350,000 3,857,600 4,800,000 Foothills Community Park 0 500,000 500,000 1,000,000, 3,400,000 Valmont City Park (Phase I) 770,000, 770,000 770,000 250,000 250,000 250.000 3.060.000 4,000,000 Subtotal 2,307,600 770,000 1;270,000 1,120,000 600,000 600,000 754,DW 500,000 7,417,600 New Construction- Not Growth Related Violet Neighborhood Park 100,000 100,000 2,860,000 Subtotal 100,000 0 0 0 0 0 0 0 100,000 M On-Going Projects Z Unanticipated Opportunities- PP&R 200,000 100,000 100,000 100,000 100,000 600,000 ongoing D Subtotal 200,000 0 0 0 000 100,000 100;000 10,000 600,000 Q_. CID 1 Im I~ Recommended .25 Cent Sales Tax Fund (Fund 118) 2010-2015 Capital Improvement Program Project Summary Sheet 2009 2010 2021 2012 2013 2014 2015 cost Carryover Approved Recommended Projected Projected Projected Projected Projected Total Estimate Existing Facility- Enhancements/Upgrades Recreation Facility Improvements 23,450 100,000 123,450 ongoing Iris Center Workspace and Energy Efficiencies 150,00()l 150,00() 150,000 Subtotal 23,450 250,000 0 0 0 0 0 273,450 Existing Facility-Rehab/Repair/Deficiency Correction Playground and Irrigation System Renovation 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,100,000 3,600,000 Stazio Irrigation Replacement 150,000 150,000 250,000 PleasantView Irrigation Replacement 215,000 215,000 850,000 Thunderbird Lake 200,000 200;000 tbd Subtotal 0 715;000 450,000 300,000 -300;000 300;000 300,000 300;000 2'.665,000 New Construction-Growth Related Facility/Additions Valmont City Park (Phase 1) 90,590 150.000 150,000 150;000 540,590 4,000,000 Subtotal 90;590 150,000 150,000 150;000 0 0 0 0 540,590 New Construction- Not Growth Related Mesa Memorial Pocket Park 0 0 680,000 Elks Neighborhood Park 0 500,000 500,000 600,000 600,000 600,000 2,800,000 3,200,000 Subtotal 0 0 0500,000 500;000 600,000 600,000 600,000 2,800,000 On-Going Projects Unanticipated Opportunities 150,000 150,000 ongoing Subtotal 150;000 0 0 0 A 0 0 0 15p,000 V RAM law-um, WNW 0 Eirwim _WSROWINWRW 00, D6, 0 M z v m M 2009 Parks and Recreation Deferred Maintenance List Attachment C 7 11,7,11, IdentifiBd~R& j- -Z ~`•,s r a - ~E Ot3 201' 3 i11P a~~'i~St c P_,ark Site._, t B E d ~ Ei0,vation f= ~Stlm tBC~ - : sYP k- _ _ finds un dmg Deficrt Parks Arapahoe Ride Picinic Shelter with re-roof $80,000 $80,000 Arapahoe Ride Re-surface tennis court $7,000 Arapahoe Ride Re-surface tennis court $7,000 Aurora 7 Irrigation System $172,715 $172,715 Bike Path Kid's Fishin Pond Bridge replacement $0 Burke Thunderbird Lake - unknown scope $0 $0 Canyon Pla round $300,000 $300,000 Canyon Park Basketball court re-surface. $6,000 Campbell Robertson Landscape $3,500 $3,500 Catalpa Irrigation System $25,237 Chautauqua Irrigation System - Phase 2 $75,000 $75,000 $0 Si na a $5,000 $5,000 Bus pull-out $0 Columbine Playground $300,000 $300,000 Columbine Repair and re-surface tennis court $9,000 Columbine Repair and re-surface tennis court $9,000 Dairy Center Landscape $6,000 $6,000 $0 Eben Fine Driveway $44,884 Parkin lot $79,579 Harlow Platts Main Parkin lot $235,982 Irrigation System $484,000 $484,000 Par Course Re lacement $50,000 $50,000 Picinic Shelter roof $20,000 $20,000, Planters at South Boulder Rec. Center $10,000 $10,000 Heuston Basketball court grinding and re-stripping $3,500 Martin Picnic Shelter & Restroorn replacement $0 Parkin lot $81,128 Ent drive $45,920 Melody Playground $300,000 $300,000 Irrigation System $50,000 $50,000 Sidewalk renovation $50,000 $50,000 Municipal Complex Landscape renovation $0 Bricks at West Sr Center $7,700 $7,700 $0 Playground - Lumber Park $350,000 $350,000 North Boulder Drainage $20,000 $20,000 Picnic Shelter $0 Restroorn replacement Handicap exercise course wl wheel chair basketball $50,000 $50,000 Wheelchair basketball Sidewalk replacements $10,000 $10,000 Planter bed retaining walls $5,000 $5,000 Palo -Central Irrigation system $66,183 AGENDA ITEM # 'V1 4 PAGE 2z- Park East Playground $395,000 $395,000 $0 Irrigation System $150,000 $150.000 $0 Basketball Court $40,000 $40,000 $0 Shelter renovation Parkside Irrigation system $112,714 Park O s Public Parkin Lot Resurfacing $118,216 Park O s Yard arkin lot $522,631 Pearl Street Mall Irrigation System $995,000 $0 $995,000 Landscaping Renovation $125,000 $125,000 Pineview Playground $300,000 $300,000 Irrigation System $37,539 $37,539 Salber Basketball court re-surface. $5,000 $5,000 Scott Carpenter Sidewalk Repair $20,000 $20,000 Irrigation system $234.525 Shannahan Ride Irrigation system $92,020 Tantra Park Irrigation System $383,817 $383,817 Picinic Shelter roof $15,000 $15,000 Shop Parkin Lot Playground/Sidewalks/Sledding Hill $400,000 Repair flastone planters $10,000 Install culvert under walk at ditch $3,000 Tom Watson Sanitary Sewer replacement $0 Parkin lot re-surfacing - asphalt $260,683 $260,683 Hardsurface - asphalt $119,426 Path re-surfacing - asphalt $50,000 $50,000 Handball court - grinding, crack sealing and re-stripping Wonderland Lake Sidewalk Repair $328,000 $328,000 $0 Irrigation system $98,665 All arks New ark signs $0 Parks east of Broadway Wildlife roof trash cans $0 Sports facilities Pleasant View Fields shade structures, entry way and parking $227,000 $227,000 East Mapleton Blfds scoreboards $100,000 $100,000 East Mapleton Blfds scoreboards $100,000 $100,000 Tom Watson backstops and outfield fences $20,000 $20.000 Recreation facilities North Boulder Recreation Center front desk renovation $50,000 $50,000 East Boulder Recreation Center locker room renovation $70,000 $70,000 South Boulder Recreation Center dance room replacement, energy efficient $51,000 $51.000 Pottery Lab lift station installation $7,000 $7,000 TOTAL $8,410,513 $673,700 $328,000 $5,077,254 Attachment C AGENDA ITEM # Vt-A-. 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