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5B - Draft Minutes - Parks & Recreation - March 23, 2009 City of Boulder Parks and Recreation Advisory Board Council Chambers, 1777 Broadway Monday, March 23, 2009 Action Meeting Minutes To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the following link: www.boulderparks-ree.org Board Present: Norm Murphy, Chad Julian, Frances Hartogh, Joel Davidow Board Absent: Todd Bryan, Pete Webber Staff Present: Alice Guthrie, Abbie Novak, Sally Dieterich, Perry Brooks, Stacy Cole Guests Present: Christian Muller, Public Art Consultant Bruno Gilmore, Public Art Consultant The meeting was called to order at 6:04 p.m. 1. APPROVAL OF AGENDA The agenda was approved. II. FUTURE BOARD ITEMS AND TOURS Guthrie noted that the next PRAB meeting will be April 27, 2009 in Council Chambers. She added that staff will go before City Council on May 5, 2009 for a follow up on Thunderbird Lake at Burke Park. III. PUBLIC PARTICIPATION Public participation was opened. No one spoke. Public participation was closed. IV. CONSENT AGENDA A. Approval of Minutes from January 26, 2009 Minutes from January 26, 2009 were approved as amended. 1 n B. Approval of minutes from February 23, 2009 Minutes from February 23, 2009 were tabled until the April 27, 2009 meeting. V. ITEMS FOR ACTION A. Public Hearing and Consideration of a Motion to Approve the Placement of a Permanent Art Sculpture at the Library. Brooks spoke briefly on the history of this item. He explained that the sculpture, John King's Dragonfly, has been in the current location for the past year and that Boulder Arts Resource will purchase the art piece with money from a fund balance approved by the city of Boulder Library Director. The permanent location will be in front of the north wing of the library on Canyon Boulevard. There was no public participation. Murphy made the following motion: That PRAB supports the placement of John King's Dragonfly in its 2008 location and recommends permanent placement of the sculpture in that location. Hartogh seconded the motion. The motion passed unanimously (4-0). B. Public Hearing and Consideration of a Motion to Approve the Placement of a Permanent Art Piece at Valmont City Bike Park - Phase One. Brooks provided an update on the status of this item. He introduced Christian Muller and Bruno Gilmore, public art consultants who gave a short presentation detailing elements of the art installation that include the entry feature and the hub plaza. Davidow made the following motion: PRAB supports the concept design of Christian Muller and Bruno Gilmore's hub plaza and radiating stones in the plaza and along the start stop line subject to the need to separate potentially conflicting uses and we support the concept of the entry piece subject to the receipt of donated funds for fabrication, installation and maintenance at Valmont City Park Phase One and PRAB further requests the Department return to PRAB with a contextual site plan for approval of final design and placement. Hartogh seconded the motion. The motion passed unanimously (4-0). 2 VI. ITEMS FOR DISCUSSION/INFORMATION A. Capital Improvement Program (CIP) 2010 - 2015 Novak spoke briefly on this item, providing an overview of the capital budget. She added that final capital budget projections will be provided at the April PRAB meeting where a public hearing will be held. B. Program Viability Assessment Novak provided a summary of this item. She said that staff completed a financial analysis to determine total operating costs of recreation programs, services and facilities. She added that this information will be used throughout the Recreation Program and Facilities Plan decision making process. C. Nuisance Mosquitoes Guthrie furnished an update on this item. She explained that the two year pilot program to assess early season mosquitoes is now under review to determine how to proceed. D. Update on Director Search Guthrie announced that Kirk Kincannon has been hired as the Parks and Recreation Director, and that he will be starting on May 11, 2009. VII. MATTERS FROM THE DEPARTMENT A. Valmont City Park (VCP) Design Process Update Brooks provided a brief verbal update on the status of this project. He said that City Council reversed the Landmarks Board decision permitting the Platt farm house to be moved to the proposed location. He added the following timeline: • May 2009 - staff will present to the Planning Board • May 2009 - pre-qualify trail contractors, builders and general contractors • May 2009 - initiation of tech does upon Planning Board approval • June 2009 - staff anticipates the bid process to begin • July 2009 - staff anticipates construction to begin • July 6, 2009 - Project Manager Michael Lamb to begin work with the Parks and Recreation Department B. Aquatic Nuisance Species Cole offered an update on this item. She said the Boulder Reservoir is implementing a pilot inspection program to inspect, monitor and tag vessels coming into the Boulder Reservoir. All boats must have a green tag to enter the Boulder Reservoir. To receive a green tag boat owners have two options: • Dry time quarantine at the Boulder Reservoir • Complete a decontamination procedure at a certified decontamination station VIII. MATTERS FROM BOARD MEMBERS: Julian and Hartogh thanked outgoing Board members Murphy and Davidow for their years of'service to the Parks and Recreation Advisory Board. IX. NEXT BOARD MEETING: The next Board meeting is scheduled for April 27, 2009. X. ADJOURN: The meeting adjourned at 9:04 p.m. APPROVED BY PARKS AND RECREATION ADVISORY BOARD Board Chair Attest: Sally Dieterich Recording Secretary 4