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5A - Draft Minutes - Parks & Recreation - February 23, 2009 City of Boulder Parks and Recreation Advisory Board Council Chambers, 1777 Broadway Monday, February 23, 2009 Action Meeting Minutes To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the following link: www.boulderparks-rec.org Board Present: Norm Murphy, Chad Julian, Frances Hartogh, Pete Webber, Joel Davidow Board Absent: Todd Bryan Staff Present: Tracy Winfree, Alice Guthrie, Sarah DeSouza, Abbie Novak, Sally Dieterich, Perry Brooks, Matt Claussen, Maureen Spitzer The meeting was called to order at 6:03 p.m. I. APPROVAL OF AGENDA The agenda was approved. II. FUTURE BOARD ITEMS AND TOURS Winfree noted that the Thunderbird Lake Management Plan will come back to the Board at a future date. She added that the Landmarks Board action on the Platt farm house will come before City Council at the March 3Td meeting. III. PUBLIC PARTICIPATION Public participation was opened. Rob Smoke, city of Boulder resident, spoke about the need for reclamation of the Boulder Reservoir. He said jet skis and power boats should not be permitted into the Boulder Reservoir. Tim Shea, city of Boulder resident, representing the Valmont Bike Park Volunteer Committee, spoke in favor of continued development of Valmont Bike Park. He provided a fundraising update, explaining that The Dalbey Family Foundation donated $50,000 and Bikes Belong offered $10,000. Public participation was closed. IV. CONSENT AGENDA 1 A. Approval of Minutes from January 26, 2009 Minutes from January 26, 2009 were tabled until the March 23, 2009 Board meeting. V. ITEMS FOR ACTION There were no Items for Action. VI. ITEMS FOR DISCUSSION/INFORMATION There were no Items for Information/Discussion VII. MATTERS FROM THE DEPARTMENT A. City/Department Budget Update/Director Hire Update Winfree provided a verbal update on this item. She said that the December 2008 sales tax figures came in lower than projected and that 2009 projections are uncertain. She added that the City Manager and the Finance Department has placed a freeze on hiring and out of state travel while looking at other efficiencies for savings. Relative to the Parks and Recreation Director search, Winfree indicated that it has been narrowed to three candidates with interviews scheduled for Thursday, February 26 and Friday, February 27, 2009. DeSouza added that the Parks and Recreation Advisory Board (PRAB) is invited to the presentations in Council Chambers on Thursday afternoon and the reception on Thursday evening at the Main Library Canyon Gallery. B. Valmont City Park (VCP) Design Process Update Brooks provided a brief update on this item. He said the Landmarks Board decision on the Platt farm house move will come before City Council at the March 3, 2009 meeting. He added that staff will come before the PRAB on March 23, 2009 to receive a recommendation for the proposed sculpture that is part of the city of Boulder Public Art policy. Grant applications being filed are the Great Outdoors Colorado (GOCO) grant for $200,000, the Kresge Foundation grant for $100,000 and the Gates Foundation grant for $100,000. C. Thunderbird Lake Update Claussen gave a brief verbal update on the status of this item. He said at their February 17, 2009 meeting, City Council voted 6-2 in favor of Option D, adding potable water multiple times per year. He added that the agreement with City Council includes monitoring this option for three years, summarizing observations 2 and measurements taken, then returning to City Council for further discussion and direction. D. Boulder Reservoir Master Plan Update Staff provided a written update on the status of this item. The master plan for the Boulder Reservoir and associated park properties (Tom Watson and Coot Lake) will establish a management strategy for the site. The project kick-off is scheduled for May 2009 and will include public process to gather input regarding future operations and uses of the Boulder Reservoir. For more information go to www.boulderparks-rec.org, about Parks and Recreation, Parks and Recreation Advisory Board, Agenda Packets. E. Boulder Reservoir Boater and Aquatic Nuisance Information Claussen spoke briefly on this item. He said that the state of Colorado Department of Natural Resources has passed legislation related to control of Aquatic Nuisance Species. He said that Boulder Reservoir will maintain a twelve month boating season with all boaters being required to provide proof of documentation that their boats are free of aquatic nuisance species. He added that the front entrance is being re-designed and will include catch traps. Wash stations could be added provided there is funding available. F. Park East Playground Update Staff provided a written update on the status of this item. The public review process is complete and construction documents are underway. Construction is expected to begin in the first quarter of 2009. The construction cost estimate is $360,000. For more information go to www.boulderparks-rec.or~, about Parks and Recreation, Parks and Recreation Advisory Board, Agenda Packets. VIII. MATTERS FROM BOARD MEMBERS A. Board Priorities from November 13, 2005 Meeting There was no discussion on this item, but Murphy indicated that improvements to Flatirons Golf Course and utilizing user groups more efficiently remain Board priorities. B. Discuss Handbook Suggestions and Open Meeting Rules Davidow provided a draft summary sheet with changes. Webber made the following motion: That PRAB officially adopt this 2009 version of the PRAB handbook. 3 Julian seconded the motion. The motion passed 4-1, with Hartogh voting against. IX. NEXT BOARD MEETING: The next Board meeting is scheduled for March 23, 2009. X. ADJOURN The meeting adjourned at 7:00 p.m. APPROVED BY PARKS AND RECREATION ADVISORY BOARD Board Chair Attest: Sally Dieterich Recording Secretary 4