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4A - Draft Minutes - Parks & Recreation - January 26, 2009 City of Boulder Parks and Recreation Advisory Board Council Chambcrs,1777 Broadway Monday, January 26, 2009 Action Meeting Minutes To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the following link: www.boulderparks-rec.org Board Present: Norm Murphy, Chad Julian, Todd Bryan, Joel Davidow Board Absent: Frances Hartogh, Pete Webber Staff Present: Tracy Winfree, Aiice Guthrie, Sarah DeSouza, Sally Dieterich, Perry Brooks, Matt Claussen, Stacy Cole, Teri Olander Guests Present: Jim Turner, Colorado Chautauqua Association The meeting was called to order. at 6:04 p.m. I. APPROVAL OF AGENDA The agenda was approved. ' II. FUTURE BOARD ITEMS AND TOURS 'I`he CIP Study Session scheduled for February 18, 2009 was moved to February 23, 2009. III. 'PUBLIC PARTICIPATION Public participation was opened. Larry McKeogh, city of Boulder resident, President of Boulder Aquatic Masters (BAM}, provided a brief update on the status of BAM membership. He said the group broke even in 2008 and in 2009 they hope to increase lane usage, providing increased revenue for the city of Boulder. Nicole Duryea, city of Boulder resident, President of Boulder Community Rowers (BCR), gave an update on 2009 negotiations with the city of Boulder Parks and Recreation Department. She said the Department presented BCR with three options to be discussed at the next meeting, January 27, 2009. Cyndi Wright and Ulivia Mazal, city of Boulder residents, pooled minutes and spoke on the need to renovate Melody Park. 1 Public participation was closed. Comments from the Director: Interim Director Winfree explained that staff is evaluating work plans and that Melody Park ranks high on the list of parks to be refurbished. She added that the Parks and Recreation Department has budget challenges, but that turf and irrigation refurbishment is being studied acid that Parks Planner Brooks is pursuing a potential private partnership grant for Melody Park. IV. CONSENT AGENDA A. Approval of Minutes from December 15, 20.08 Minutes from December 15, 2008 were approved as amended. B. Update on Contract for Rowers at Boulder Reservoir Agenda item VII-B, Update on Contract for Rowers at Boulder Reservoir, was moved to this location in order to accommodate rower group members present. .r: Cole gave an update on this item: S~ie~ said staff presented three options to the rower groups. The three options were based on: _ • Boat permit fees • Reservoir pass model • Boulder Aquatic Masters' plan She added that staff is investigation partnership opportunities and discussing what would be mutually beneficial to the rower groups and the Boulder Keservoir. V. 1 TEMS FOR ACTION A. Public Hearing and Consideration of a Motion to Approve the Mesa Memorial Park Concept Plan Brooks provided an update on this item. 'T'here was no. public participation. Julian made the following motion: That DRAB approve the Mesa Memorial Park final concept plan as is. Bryan seconded the motion. "I'he motion passed 4-0, with Hartogh and Webber absent. B. Public Hearing and Consideration of a Motion to Approve the Chautauqua Sign Guidelines for Location of Four Signs on Parks and Recreation Jurisdiction Brooks provided a brief update on this item as afollow-up from the December 2008 Board meeting. There was no public participation. Bryan made the following•,motion: That the PRAB approves the Colorado Chautauqua National~Historie Landmark design guidelines for wayfinding and interpretive signs, specifically proposed amendments to the Chautauqua sign guidelines as adopted in 1987. Julian seconded the motion. The motion passed 4-0, with Hartogh and Webber absent. VI. ITEMS FOR DISCUSSION/INFORMATION- VII. MATTERS FROM THE DEPARTMENT A. City Budget Update Winfree provided information on tlus item. She said that the Parks and Recreation Department will be impacted in 2009 by lower sales and use tax revenues. She added that to absorb the 2008 decline, which is two percent below projections and for 2009 an additional two to four percent~below projections, the Department would have to decrease annual expenditures $400,000 to $550,000. B. Update on the Parks and Recreation Director Hiring Process Winfree said the director candidate pool has been narrowed to ten or eleven people for phone interviews. Three to five candidates will be chosen to come to Boulder-for on site interviews on February 26 and 27. C. Valmont City Park (VCP) Design Process Update Brooks presented an update on the status of this project. He said that staff presented the site review to the Planning Board on January 20, 2009. He added that the Planning Board will tentatively review this item in March or early flpril. The process will then move forward with technical documents and construction drawings. He suggested accessing the website to view the Valmont City Park Plan Update at www.boulderparknews.org. 3 D. Update on Municipal Complex Plan Brooks provided an update on this item. He said the Parks and Recreation Department has contracted with the non-profit group, Projects for Public Spaces, to facilitate community involvement in this project. He added that two focus group hearings and two workshops were held, generating the concept plan and finally the management plan for the complex. E. Recreation Program Plan Update Olander provided an update on this item. She said as of the last PRAB meeting staff has conducted a S WOT (Siren€;ths, Weaknesses, Opportunities,Threats) analysis and are working on a comrr,,unity survey to be mailed in February. An update of the survey will be provided at the February 12, 2009 PRAB study session. Future Recreation Program Plan study sessions are scheduled for February 12, Apri127, July 15 and September 16, 2009. F. Thunderbird Lakc Update ~ ' ' Claussen presented a brief update on the status of this item. He said staff made a presentation on this issue at the WRAB (Water Resources Advisory Board) meeting on January 12. At that meeting, the WRAB voted 3-2 in favor of Option D, Potable Water, Multiple Fills Per Year. At the September 22, 2008 PRAB meeting, the PRAB voted 5-2 to approve Option B, Adaptive Management - No Supplemental Water. This issue will be presented to City Council at the February 17, 2009 meeting. Both Board recommendations will be provided. VIII. :MATTERS FROM.13UAitD MEMBERS A. Approval of_ PRAB Statement Regarding Thunderbird Lake Murphy made the following motion: That the PRAB move to approve this issue brief of the statement of PRAB as amended, with the first sentence of the last paragraph under challenge to read, PRAB heazd and listened to those people from the local community who want the lake restored to its pre-2002 condition. Bryan seconded the motion. The motion passed 4-0 with Hartogh and Webber absent. B. Discuss Handbook Suggestions and Open Meeting Rules Davidow presented a brief outline of this item. He added that this item will be an agenda item at the February 23, 2009 PRAB meeting. 4 IX. NEXT BOARD MEETING: The next Board meeting is scheduled for February 23, 2009 at Council Chambers, 1777 Broadway, Boulder, CO 80302 X. ADJOURN The meeting adjourned at 9:02 p.m. APPROVED BY PARKS AND RECREATION ADVISORY BOARD Norman`-Ivi~rphy Board Chair Attest: Sally Dieterich Recording Secretary