4A - Draft Minutes - Parks & Recreation - November 13, 2008 . ~ r•---. ~ ~ r_~
City of Boulder
Parks and Recreation Advisory Board
Council Chambers, 1777 Broadway
Monday, November 13, 2008
Action Meeting Minutes
To listen to the Parks and Recreation Advisory Board meetings in their entirety,
please go to the following link: www.boulderparks-rec.org
Board Present:
Norm Murphy, Chad Julian, Frances Hartogh, Joel Davidow, Pete Webber
Board Absent: Todd Bryan
Staff Present:
Jan Geden, Alice Guthrie, Teri Olander, Abbie I~~ovak, Perry Brooks, Matt
Clausen
Guests Present: Molly Tayer, Strategic Goals Facilitator
The meeting was called to order at 5:35 p.m.
I. APPROVAL OF AGENDA
The agenda was approved.
II. FUTURE BOARD ITEMS AND TOURS
Geden said that information relative to the Department's transition would be
provided at the next PRAB meeting on November 24, 2008.
III. PUBLIC PARTICIPATION
There was no public participation.
IV. CONSENT AGENDA
V. ITEMS FOR ACTION
A. Public hearing and consideration of a motion to recommend that the
Landmarks Board approve the relocation of the Platt farmhouse as part of
the development of Valmont City Park -Phase One.
Webber recused himself from this discussion because he works for a contractor
hired by the firm designing Valmont City Park -Phase One.
Brooks provided. a brief update on the status of this item. He said that staff has
proposed moving the historic Platt farmhouse closer to Airport Road,
approximately 600 feet to the southwest, to use the farmhouse as community
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space for Valmont City Park activities. He added that the farmhouse would be re-
habilitated to be as it was when built in 1904. Staff was given a go-ahead by the
Landmarks Committee and will go before the Landmarks Board on January 7,
2008 for final approval.
Murphy made the following motion:
That PRAB strongly reconunend the Landmarks Board approve the relocation of
the Platt farmhouse as part of the development of Valmont City Park Phase One.
Moving the Platt farmhouse is critical to the efficient use of the park land.
Julian seconded the motion.
The motion passed unanimously with one recusal.
VI. ITEMS FOR UISCUSSION/INFORMATION
A. Valmont City Park Phase One -Draft Plan Review for activities
between the irrigation ditches
_ Brooks provided a brief update on this item.
B. PRAB Strategic Goals
Tayer facilitated this item to determine how the PRAB can effect changes in
future work both broadly and specifically. Attachment A reflects the discussion of
the Board.
VII. MATTERS FROM THE DEPARTMENT
A. Board Liaison to Blue Ribbon Commission 2 (BRC 2)
"I'he Board deferred choosing a liaison until the December PRAB meeting.
VIII. MATTERS FROM BOARD MEMBERS
IX. NEXT BOARD MEETING: November 24, 2008
X. ADJOURN
"1'he meeting adjourned at 7:51 p.m.
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APPROVED BY PARKS AND
RECREATION ADVISORY BOARD
Norman Murphy
Board Chair
Attest:
Sally Dieterich
Recording Secretary
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Attachment A
PARKS Al~'D RECREATION ADVISORY BOARD
Discussion with Director and Staff on 2009 Projects and PRAB Goal Setting
November 13, 2008
Jan Geden provided overview of the economic climate and anticipated impacts to
municipal government, and specifically the Parks and Recreation department. Jan and
department staff discussed the proposed projects for the coming 12+ months and the
implications of these projects on staff resources and other resources needed.
QUESTIONS/COMMENTS FROM PRAB:
? Public information regarding costs/tradeoffs in P&R decisions
• Could we put some form of "dashboard" up on the website to provide info
regarding deferred maintenance and CIP expenditures?
? List of non-core businesses and their costs to the P&R budget (ex: train in Central
Park)
• Provide information regarding any barriers/challenges to removing these items
? Could PRAB members help by raising issues of importance or providing intermediary
role with Council and the public`?
MAJOR PROJECTS IDENTIFIED BY STAFF
Comments and request for PRAB members assistance
Recreation Program Plan:
? Will come to PRAB for review and input
? Expect several community meetings -would like to have PRAB members present
? Plan for study sessions throughout process
Golf Course Strategic Business Plan: (Three PR4B members -identified as key)
? Bring to PRAB for study session (proposed January 12)
? Need to plan timing for input to CIP, if applicable
? Question from PRAB: Does recent Valmont City Park process instruct or provide an
example of how to move this?
Reservoir Master Plan:
? Start process early in 2009- awaiting project lead from Planning Dept.
? Boater program -letters go out in December with changes to fees in coming year; no
changes regarding power boats in 2009
? Need PRAB help with public engagement
Valmont City Park -Phase 1 Development:
? Monthly updates at PRAB meetings
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Other projects from list
? Partnership/Sponsorship Model: (One member raised a.s area needing work)
? We have beta test in place with bike park and Valmont City Park
? Announce info about the partnership program/opportunities at next PRAB?
? Staff plans to get info out to community groups- not ready for "big broadcast"
OTHER QUESTIONS/COMMENTS:
? Need good financial information (data and forecasts) to know what is really
happening and what the department will be able to do
? How to get to more diversified funding sources? (Special use district info)
Topics Ident
fed during dr~cussion:
PRAB GOALS 2009
? Putting P&R information in front of City Council.
? Help paint the picture they face
? Help frame decision-making and trade-offs for City Council.
? PRAB member presence at public meetings/events for core work plan projects
? Should we assign PRAB rep (and alternate) by issue area?
? Collaboration between Board and department
? Invite department staff to see us as partners
Next Yleeting:
• Take the suggested performance practices and test against the projects listed by
staff and other suggested key Parks and Recreation activities.
Select one to three goal(s) for ?009.