HomeMy WebLinkAbout5A - Motion approving the 2009 Expenditures from the Permanent Parks and Recreation Fund and Motion recommending the 2009 - 2014 Parks and Recreation Capital BudgetCITY OF BOULDER
PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM
MEETING DATE: May 19, 2008
AGENDA TITLE:
Public Hearing and Consideration of a Motion Approving the 2009 Expenditures from the
Permanent Parks and Recreation Fund and a Motion Recommending the 2009 - 2014 Parks
and Recreation Ca ital Bud et
PRESENTERS:
Jan Geden, CPRP, Director of Parks and Recreation
Alice Guthrie, Parks and Planning Superintendent
Abbie Novak, Business and Finance Manager
Teri Olander, Acting Recreation Superintendent
EXECUTIVE SUMMARY
The purpose of this agenda item is for the Parks and Recreation Advisory Board (PRAB) to
approve the Capital Improvement Program (CIP) as it relates to expenditures from the Permanent
Pazks and Recreation Fund. Additionally, the PRAB is asked to provide a recommendation on
the CIP budget for the .25 Cent Sales Tax and Lottery Funds. The department's CIP budget will
then be submitted to the Planning Board and City Council for their review and respective
considerations and approvals.
Since 2006, the department has developed its capital budget in conjunction with the citywide
business plan format for budgeting. Beginning with the 2008 CIP, some projects exceeding
$50,000 previously included as renovation and refurbishment projects were included in the CIP
budget. From this point forwazd, all projects exceeding $50,000 will be included in the CIP.
The only exception would be emergency repairs that are needed during the budget year. The
proposed allocation of the CIP budget includes average annual projected increases in the
Permanent Parks and Recreation, .25 Cent Sales Tax and Lottery Funds.
IMPACTS
Fiscal: $10.7M. This amount reflects the total uses of funds projected for 2009 in the Permanent
Parks and Recreation, .25 Cent Sales Tax and Lottery Funds. Note that target budget projections
have still not been released by the city Budget Office but aze expected mid-May, and therefore
a112009 capital figures are still preliminary. Additionally, the funds aze able to support all
identified CIP projects that total $3,728,000 ($1.7M in Permanent Parks and Recreation Fund,
$1.6M in .25 Cent Sales Tax Fund, and $360K in the Lottery Fund) that aze currently included in
the CIP Project Summary Sheets (Attachments A-1, A-2, A-3).
PUBLIC FEEDBACK
No public comment was received at the April PRAB meeting. The May PRAB meeting also
provides an opportunity for public comment on the department's proposed capital projects in the
recommended 2009 CIP budget. The public will also have the opportunity to comment during
the Planning Board's CIP review in June and City Council's discussions and review of the 2009
AGENDA ITEM # VA ;PAGE 1
recommended budget at several subsequent study sessions and public hearings.
ANALYSIS
The department's capital budget consists of CIP projects and renovation, refurbishment and
major maintenance projects.
CIP projects aze defined as any major project with a cost greater than $50,000 for purchase or
construction, or major replacement of physical assets. CIP projects aze potentially subject to a
Community and Environmental Assessment Process (CEAP) review that evaluates any potential
environmental, traffic or social impacts to Boulder residents, neighborhoods and businesses.
These projects aze budgeted within the framework of the city of Boulder's CIP Budget.
Renovation, refurbishment and major maintenance projects consist of restoring and/or enhancing
the service life of existing capital assets, either through refurbishment or replacement. These
projects aze budgeted within the city of Boulder Operating Budget. Although these items
technically are capital expenditures, they are budgeted differently than new CIP projects and are
included here for context.
The department has aligned its capital and operating budgets with the master plan
recommendations. The capital budget presented at this time reflects the goals and priorities
identified in the master plan. The department has prioritized its recommendations based on the
master plan goals of 1) maintaining and protecting our pazks and recreation facilities and
programs and 2) becoming economically sustainable.
Capital Budget Funding
The following Fund Financials (Attachments B-1, B-2, B-3) for the capital budget have been
revised and are included for review:
Permanent Parks and Recreation Fund (Fund 230)
.25 Cent Sales Tax Fund (Fund 118)
Lottery Fund (Fund 111)
Permanent Pazks and Recreation Fund (Fund 2301
The source of the Permanent Pazks and Recreation Fund comes from the 0.9 mill levy of
assessed valuation of all taxable property in the city, gifts and donations, proceeds of sale of pazk
property or equipment, any appropriations from City Council, and revenues from a one time
development excise fee (DET) assessed on each new residential unit constructed in or annexed to
the city with the exception of affordable housing units. The fund is utilized for the acquisition of
pazk land, permanent improvements or major maintenance of pazk and recreation facilities.
The funds received from the Open Space Mountain Pazks (OSMP) Department for the purchase
of the Kentucky and Papini properties will go into this fund amounting to approximately
$670,000 per yeaz for three years, beginning in 2009.
Per city charter, the PRAB's role is to approve expenditures from the fund.
AGENDA ITEM # VA ;PAGE 2
.25 Cent Sales Tax Fund (Fund 1181
The source of the .25 Cent Sales Tax Fund comes from a dedicated sales tax that was approved
by voters in 1995. The ballot language for this fund is included as Attachment C. The fund is
utilized for the payment of principal, interest and premium if any, on bonds, and then for
development, operation, and maintenance of the land and improvements purchased and
constructed with the proceeds of the bonds, for renovation and refurbishment or replacement of
park and recreation facilities.
The PRAB's role regazding the .25 Cent Sales Tax Fund is to provide feedback to the department
on its planned uses of these funds.
Lottery Fundine (Fund 1111
The Colorado State Lottery is the source of the Lottery Funding. By State of Colorado statute,
the city of Boulder receives revenues from the Lottery's Conservation Trust Fund on a per capita
basis. The monies are to be used for land acquisitions, equipment purchases, facility
development, natural lands maintenance, park maintenance and renovation or restoration of local
facilities. In the 2009 capital budget, the funds aze allocated to Habitat Restoration and Urban
Parks Renovation and Refurbishment (R&R).
The Lottery Fund allocation is based on the 2001 PRAB and Open Space Board of Trustees
(OSBT) joint recommendation to City Council. The departments agreed that portions of the
annual appropriation would be earmarked for the department to pay off debt service and for the
OSMP Department to fund Mountain Parks projects ($100,000) and Tributary Greenways
projects ($150,000). Thereafter, the remaining Lottery funding would be split 50/50 between
departments. In an effort to improve a $300,000 funding shortfall identified in the 2007
Recreation Division's budget, the PRAB and OSBT agreed that the OSMP Department would
forego its allocation of Lottery funding for two yeazs (2007 and 2008). In 2009, the agreement
will expire and revert to the original interdepartmental agreement between the deparhnent and
the OSMP Department. Anew Lottery Fund agreement will need to be formalized among all
three entities during 2008. The department submitted a budget issue asking if City Council
supports the existing agreement between with the department for the allocation of the Lottery
Fund monies. The department could utilize additional Lottery funds to supplement unmet needs
not currently included in the capital budget.
The PRAB's role regarding Lottery Funding is to provide feedback to the department on its
planned uses of these funds.
2009 CIP Projects
Per the discussion at the April business meeting, staff adjusted its planned CIP projects and
budget. Revisions are noted in bold and italic. The department is preparing for the following
capital projects in 2009 (Attachment A). Also included for information is a revised status report
of projects approved in the 2008 CIP (Attachment D).
Existing Facility -Enhancement and Upgrades
• Flatirons Golf Course Improvements (Fund 230): Funding will be used for future
improvements to the golf course including, but not limited to, renovation and replacement
AGENDA ITEM # VA ;PAGE 3
of irrigation systems, cart paths, tees, greens, other golf course land improvements,
driving range, event center and pro shop facilities. Ongoing efforts will ensure that assets
are sustained, operations can continue and current revenue streams aze maintained or
increased.
Recreation Facility Improvements (Fund 118, 230): Funding is reserved for design,
development and renovation of existing and new recreation facilities and buildings,
including outdooz pools, recreation centers and sports fields. The department is
accumulating funding to address major repairs, such as pool reconstruction. Ongoing
efforts will ensure that health and safety needs aze satisfied, accessibility is assured,
assets aze sustained, operations can continue and current revenue streams aze maintained
or increased.
• Iris Center Remodel (Fund 118): Funding will be used to reconfigure the first floor of the
building to create additional space for administrative staff. Efforts have been coordinated
with the city's Facility and Asset Management (FAM) staff.
Existing Facility -Rehabilitation, Repair and/or Deficiency Correction
• Boulder Reservoir (Fund 230): Funding will be used to address deferred capital needs
and major capital improvements andlor facility renovation. Specific projects will include
entry way improvements from 51st Street; gatehouse renovations; signage improvements;
mazina, main office, concession and restroom renovations; docks and walkways
replacement; and permanent picnic shelters Ongoing efforts will ensure that assets are
sustained, operations can continue, and current revenue streams are maintained or
increased. Additionally, $100,000 is being allocated for the Reservoir Master Planning
process. Per the department's master plan goal, staff will prepare a plan that includes
operational and financial strategies and event, wildlife and water resource
management.
• Wonderland Lake Pazk (Fund 230): This project will be continued through 2009 as the
plan includes three phases of reconstruction of the Wonderland Pazk path, including six
feet wide sections of concrete and four feet wide sections of asphalt, depending on path
location. Path reconstruction will include a comprehensive repair of six inch deep
concrete along the entire path totaling approximately 2250 squaze yazds. Replacement is
necessary to restore cracks, slopes and trip hazards throughout the path, ensuring health
and safety issues aze addressed and accessibility is assured.
• Lighting Ordinance Implementation (Fund 230): The department is finalizing a lighting
study that will identify lighting that is not compliant with the city's lighting ordinance, as
well as identify unnecessary lighting and opportunities for energy conservation. Based
on the recommendations in the study, staff will identify specific high leverage projects
(based on safety and return on investment) to implement on an annual basis. Projects will
ensure the department's compliance with the city's lighting ordinance.
• Playground and Irrigation System Renovation (Fund 118): Upon completion of the
master plan, the department committed to renovating one playground and one irrigation
system per year. Formerly, the department identified the projects and funded them from
the Urban Parks R&R budget. As part of the effort to provide cleazer information on
lazge projects, the department is including these annual projects in the CIP. The specific
playground and park irrigation system that will be renovated will be decided on an annual
basis and communicated to the PRAB. This allows the department to make the decision
AGENDA ITEM q VA ;PAGE 4
based on the most up-to-date information. Projects aze necessary to comply with goals
and commitments identified in the department's master plan.
Sports Field Irrigation Replacement (Fund 118): The irrigation systems at the sports
fields have been analyzed and the department has identified a need to replace the
irrigation system at Pleasant View Fields in 2009. The current system does not allow for
proper coverage of the turf and is inefficient for irrigation needs. The original system
includes valves that are no longer manufactured, leaving it virtually impossible to repair.
A new computerized clock, including a weather station, has been installed and will be
compatible with the new irrigation system and will improve water consumption
efficiency. System replacement will ensure that operations can continue, water budgets
will be met and cunent revenue streams aze maintained or increased.
New Construction -Growth-related Site or Facility Additions
• East Boulder Community Pazk (Fund 230): $120,000 of the funding that has been
accumulated for the completion of site development will be utilized in 2009 to revise the
site concept plan. The current site development plan focuses on the development of
additional multi-use fields, an identified deficiency within Boulder, by the department
and the Boulder Valley School District. Pazk development will meet service standazds
outlined in the department's master plan. In 2009, funding will not be allocated for site
development.
Valmont City Park* (Fund 118, 230): During the process of updating the concept plan
for Valmont City Park (VCP), the community has expressed a desire to begin
development of part of the pazk as soon as possible. In response, staff has identified
funding for the proposed Phase 1 of VCP (completing the portion of the park north of
Valmont Road). This would allow for construction of the bike park, dog pazk and other
associated park amenities. Park development will meet service standazds outlined in the
department's master plan.
Mesa Memorial Pazk (Fund 118): Based on the park development priorities identified in
the master plan, this pocket pazk is proposed as the next pocket park to be developed. It
will allow the department to provide pazk services in a currently underserved area. The
neighborhood has indicated a willingness to partner on park development as well. Park
development will meet service standards outlined in the department's master plan.
*During the May 2007 CIP public heazing, PRAB members expressed an interest in allocating
the Unanticipated Opportunities funding under their purview (Fund 230) to Valmont City Park.
Historically, Unanticipated Opportunities funding was reserved, but not limited to, land
acquisition, facility acquisition, capital renovation or development, city contribution towards
potential partnership agreements and energy efficiency projects. Additionally, it was mentioned
during the September 24, 2007 PRAB Business Meeting that the proceeds from the sale of the
Kentucky and Papini properties, equating to $2,014,000 over three years would be allocated to
the development of Valmont City Park.
Renovation, Refurbishment and Major Maintenance Projects
The budget recommendation focuses on the work azeas below. Estimates are based on the same
levels of service provided during 2008.
AGENDA ITEM # VA ;PAGE 5
Urban Pazk Renovation and Refurbishment (R&R)
1. Emergency safety repairs identified throughout the year
2. Repair and upgrade to walkways and parking areas
3. Americans with Disabilities Act (ADA) accessibility improvements
4. Refurbishment of older pazk irrigation systems to improve efficiency of water use and to
reduce maintenance requirements (funds project costs that exceed annual CIP
appropriation)
5. Refurbishment of outdated playgrounds to improve function and to address safety and
accessibility requirements (funds project costs that exceed annual CIP appropriation)
6. Refurbishment of park shelters and restrooms
7. Repair and/or replacement of bridges and shelters
Recreation Facility Renovation and Refurbishment (R&Rl
1. Public Safety and Health enhancements
2. Americans with Disabilities Act (ADA) accessibility improvements
3. Energy efficiency improvements
4. Recreation facility improvement projects
Maintenance
1. Removal of state listed noxious weeds from department owned and managed lands and
inventory plants and animals for management and budgetary decision making
2. Wildlife management on department owned and managed lands
3. Refurbishment and grant matching funds for projects at the Columbia Cemetery,
Chautauqua Pazk area, Boulder Museum of Contemporazy Art (BMOCA), the Hazbeck
House and Locomotive #30/74.
Revenue Trends
In Januazy 2008, the City Council adopted the Blue Ribbon Commission's (BRC) Report on
Revenue Stabilization. City staff is currently implementing the 2008 recommendations, all of
which have an impact to the department's capital budgets:
• A phased removal of the remaining restriction on the property tax that is limited by
TABOR (de-Bracing): Property tax may increase at a rate higher than inflation
resulting in additional funding in the Permanent Parks and Recreation Fund.
• Renewal of General Fund .15 Cent Sales Tax Fund (expires 2012): Voter approval of
this expiring sales tax will result in continued funding for ballfield maintenance.
• Potential Increase of the Development Excise Tax (DET): An assessment is being
conducted to determine how growth may promote a need for an increased tax rate,
potentially resulting in additional funding in the Permanent Parks and Recreation Fund.
Future Funding Considerations
The recently accepted department master plan provided a list of priority items to complete if
additional funding is obtained. As staff reseazches and proposes new financial sustainability
strategies, they will be brought to the PRAB for consideration. Also, as development priorities
aze shifted, staff will adjust the CIP accordingly, in consultation with the PRAB.
AGENDA ITEM # VA ;PAGE 6
As new pazks are developed and current parks are expanded, additional maintenance
funding will be required to manage these areas and facilities. Staff will estimate
maintenance needs and provide a recommendation to the PRAB on how the funding
might be obtained or prioritized.
A DET study will assess the existing revenues generated from the collection of the DET
and recommended options will be presented to City Council regazding increasing
revenues from the DET.
Staff has begun quantifying the deferred maintenance and renovation and
refurbishment needs of the parks and recreation system. At this point, most deferred
maintenance and renovation and refurbishment needs have been identified, but not a[I
quantified Known projects and estimates are included in Attachment E. Over the next
year, staff will be thoroughly inventorying the computer irrigation system to determine
solid cost estimates. Recreation facility needs will be reviewed and updated.
As part of the Capital Budget submission, all Genera[ Fund departments include an
Unfunded Capital Projects list that reflects the respective Action and Vision plans. For
information, the Unfunded Capital Projects list is included as Attachment F. Along
with development costs, this document includes deferred maintenance funding
estimates.
At the April Business Meeting, the PRAB was asked to prioritize projects and
recommend funding allocations for future years in the CIP. In order to balance the
funds and keep a frscally responsible reserve, funding was reduced or eliminated for
some projects in future years. Projects impacted included: l~iolet Neighborhood Park,
Elks Neighborhood Park, Foothills Community Park and East Boulder Community
Park.
Follow-Up from April PRAB Business Meeting
At its April meeting, the PRAB asked for information regazding the department's environmental
sustainability efforts and requested site tours. Staff also recommended establishing a CIP Study
Session.
Environmental Sustainability
Energy conservation and energy efficiency are important city-wide initiatives. The city's energy
strategy is being coordinated by the Office of Environmental Affairs (Attachment G). The
memo includes information on energy savings initiatives involving city operations, energy use in
city operations, past and recent initiatives and actions being taken by the city organization to
manage energy use and reduce its greenhouse gas (GHG) emissions. Additionally, staff is
working with Facility and Asset Management (FAM) to identify specific actions the department
could take.
Tour Requests
The PRAB requested tours of recently renovated playgrounds, playgrounds planned to be
renovated, East Boulder Community Park and Violet Neighborhood Pazk. This will help PRAB
to understand renovation and development needs to be able to recommend responsible funding
allocations. Staff will schedule field tours over the next few months to satisfy this request.
CIP Study Session
AGENDA ITEM # VA ;PAGE 7
In preparation for the development of the 2010 - 2015 CIP, staff recommends holding a study
session prior to the April business meeting. This will allow for substantive discussion on
proposed projects and how they are aligned with the department's master plan.
STAFF RECOMMENDATION
Staff recommends that the PRAB consider a motion approving the 2009 expenditures from the
Permanent Parks and Recreation Fund and a motion recommending the 2009 - 2014 Pazks and
Recreation capital budget.
NEXT STEPS
The city-wide CIP budget will be submitted to the Planning Board in mid-July and City Council
for their review and respective considerations and approvals. There will be a City Council Study
Session on the CIP on July 22.
Attachments:
A. CIP Project Summary Sheets 2009 - 2014 (Fund 230, Fund 118 and Fund 111)
B. Fund Financials (Fund 230, Fund 118 and Fund 111)
C. Fund 118 Ballot Language
D. 2008 CIP Project Status Report
E. P&R Deferred Maintenance and Renovation and Refurbishment Needs
F. P&R Unfunded Capital Projects List
G. City of Boulder Energy Strategy
AGENDA ITEM # VA ;PAGE S
Fund 230 Project Summary Sheet
DRAFT Permanent ParkslRecreation Fund
2009-2014 Capital Improvements Program
Attachment A-1
Carryover 2008
Approved 2009
Recommended 2010
Projected 2011
Projected 2012
Projected 2013
Projected 2014
Projected
Total Cost
Estimate
Existing Facility- Enhancements/Upgrades
Flatirons Golf Course Improvements 217,430 150,000 400,000 250,000 250,000 425,000 425,000 50,000 2,167,430 ongoing
Recreation Facilitylmprovements 211,200 0 0 0 1,100,000 0 0 0 1,311,200 1,100,000
Subtotal 428,630 150,000 400,000 250,000 1,350,000 425,000 425,000 50,000 3,428,630
Existing Faci ity-Rehab/Repair/Deficiency
Correction
Boulder Reservoir Improvements 71,950 220,000 100,000 100,000 50,000 50,000 50,000 50,000 691,950 ongoing
Boulder Reservoir Master Planning 0 0 100,000 0 0 0 0 0 100,000 100,000
Harlow Platts Park (sidewalks) 0 135,000 0 0 0 D 0 0 135,000 330,000
Wonderland Lake Park (sidewalks) 0 100,000 228,000 0 0 0 0 0 328,000 400,000
Lighting Ordinance Implementation 0 0 150,000 100,000 100,000 100,000 100,000 500,000 1,050,000 TBD
Subtotal 71,950 455,000 578,000 200,000 150,000 150,000 150,000 550,000 2,304,950
New Construction-Growth Relate
Facility/Additions
East Boulder Community Park 1,989,280 470,000 0 500,000 350,000 350,000 350,000 0 4,009,280 4,800,000
Foothills Community Park 16,565 125,000 0 0 0 0 0 500,000 641,565 3,400,000
Valmont City Park (Phase I) 770,000 770,000 770,000 250,000 250,000 250,000 3,060,000 4,000,000
Recycle Rowl63rd Street Improvements 1,000,000 0 TBD
Subtotal 3,005,845 595,000 770,000 1,270,000 1,120,000 600,000 600,000 750,000 8,710,845
New Construction- Not Growth Related
Violet Neighborhood Park 0 100,000 0 0 0 0 0 0 100,000 2,880,000
Subtotal 0 100,000 0 0 0 0 0 0 100,000
On-Going Projects
Unanticipated Opportunities- PP&R 100,000 100,000 0 0 0 100,000 100,000 100,000 500,000 ongoing
Subtotal 100,000 100,000 D 0 0 100,000 100,000 100,000 500,000
Total 3,606,425 1,400,000 1,748,000 1,720,000 2,620,000 1,275,000 1,275,000 1,450,000 13,644,425
Fund 118 Project Summary Sheet
DRAFT 1995 Ballot (.25 Cent Sales Tax)
2009-2014 Capital Improvements Program
Attachm,;nt A-'?
Car over 2008
A roved 2009
Recommended 2010
Pro'ected 2011
Pro'ected 2012
Pro'ected 2013
Pro~ected 2014
Pro'ected
Total Cost
Estimate
Existing Facility- Enhancements/Upgrades
Recreation Center/Pool Improvements .25 sales tax 45,400 60,000 100,000 100,000 0 100,000 100,000 100,000 605,400 ongoing
Iris Center Remodel 150,000 0 0 0 0 0 150,000 150,000
North Boulder Recreation Center Remodel 0 400,000 0 0 0 0 400,000
Subtotal 45,400 60,000 250,000 500,000 0 100,000 100,000 100,000 1,155,400
Existing Facility-Rehab/Repair/Deficiency Correction
Iris Parking 0 75,000 0 0 0 0 0 0 75,000 75,000
PleasantView Fields Accessibility and Safety Improvements 100,000 190,000 0 0 0 0 0 0 290,000 330,000
Playground and Irrigation System Renovation 450,000 450,000 450,000 450,000 450,000 450,000 2,700,000 3,600,000
Sportsfield Irrigation Replacement 365,000 300,000 0 D 0 D 665,000 850,000
Subtotal 100,000 265,000 815,000 750,000 450,000 450,000 450,000 450,000 3,730,000
New Construction-Growth Related Facility/Additions
Dakota Ridge Pocket Park 520,980 400,000 0 0 0 0 D 0 920,980 1,200,000
Valmont City Park (Phase I) 106,000 0 150,000 150,000 150,000 150,000 150,000 150,000 1,006,000 4,000,000
Subtotal 626,980 400,000 150,000 150,000 150,000 150,000 150,000 150,000 1,926,980
New Construction- Not Growth Related
Mesa Memorial Pocket Park 274,470 0 405,000 0 0 0 0 0 679,470 680,000
Elks Neighborhood Park 0 0 0 0 500,000 500,000 700,000 700,000 2,400,000 3,200,000
Lighting Ordinance Compliance Study 50,000 0 0 D 0 0 0 0 50,000 50,000
Subtotal 324,470 0 405,000 D 500,000 500,000 700,000 700,000 3,129,470
On-Going Projects
Unanticipated Opportunities 150,000 150,000 0 0 0 D 0 0 300,000 ongoing
Subtotal 150,000 150,000 0 0 0 0 0 0 300,000
Total 1,246,850 875,000 1,620,000 1,400,000 1,100,000 1,200,000 1,400,000 1,400,000 10,241,850
Attachment A-3
Fund 111 Project Summary Sheet
DRAFT Lottery Fund
2009-2014 Capital Improvements Program
2008
Approved 2009
Recommended 2010
Projected 2011
Projected 2012
Projected 2013
Projected 2013
Projected 2013
Projected
Total
New Construction-Growth Related Facility/Additions
Dakota Ridge Pocket Park-Lottery 200,000 0 0 0 0 0 0 0 200,000
Park East Playground Renovation 0 360,000 0 0 0 0 0 0 360,000
Subtotal 200,000 360,000 0 0 0 0 0 0 560,000
On-Going Projects
Tributary Greenways Program 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 900,000
Historical Structures & Trails Stabilization & Restoration 0 525,000 425,000 425,000 425,000 425,000 425,000 425,000 2,225,000
Subtotal 150,000 675,000 575,000 575,000 575,000 575,000 575,000 575,000 3,125,000
Total 350,000 1,035,000 575,000 575,000 575,000 575,000 575,000 3,685,000
AGENDA ITEf~ #~~ ,PAGE
Attachment B-1
CITY OF BOULDER
DRAFT 2009 FUND FINANCIAL
PERMANENT PARKS & RECREATION FUND
UNAPPROPRIATED FUND BALANCE
Beginning of the Year
ACTUAL REVISED
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
SOURCES OF FUNDS
Property Tax
Interest
Parks Development Excise Taxes
Recreation Development Excise Taxes
Other Revenues
OSMP Sale -Kentucky and Papini
TOTAL SOURCES OF FUNDS
USES OF FUNDS
Operations & Construction Management
Capital Refurbishment Projects
To[al Operating Uses of Funds
Transfers To Other Funds
Cost Albcation
Excise Tax Collection
Debt Service
Total Debt Service
Capital Improvement Program
Capital Projects
Carryovers & Encumberences
TOTAL USES OF FUNDS
FUND BALANCE -END OF YEAR
Designations:
Pay Period 27 - 2013 Reserve
Sick 8 Vacation Liability Reserve
Total Designations
SURPLUS/(DEFICIT) vs. RESERVE GOAL
4,824,937 5,824,937 1,705,761 1,742,417 1,805,448 966,330 807,456 641,321
1,474,965 1,511,839 1,549,635 1,588,376 1,628,085 1,668,788 1,710,507 1,753,270
267,788 220,977 211,985 190,227 183,299 184,492 181,226 181,226
246,300 380,000 224,400 228,888 233,466 238,135 242,898 247,756
61,577 95,000 56,100 57,222 58,366 59,534 60,724 61,939
8, 610 14, 235 14, 235 14, 235 14, 235 14, 235 14, 235 14, 235
671333 671333 671333
2,059,240 2,222,051 2,727,688 2,750,281 2,768,785 2,165,183 2,209,590 2,258,426
288,971 394,139 405,963 418,142 430,686 443,607 456,915 470,622
329 977 35,000 470 000 470,000 495 000 520 000 555,000 575,000
618,945 429,139 875,963 686,142 925,686 963,607 1,011,915 1,045,622
47,977 49,900 61,780 73,660 76,606 79,671 82,857 86,172
4 985 5 135 5 289 5 448 5 611 5 779 5 953 5,953
52,962 55,035 67,069 79,108 82,218 85,450 88,810 92,125
387 330 1 400 000 1 748 000 1 720 000 2 620 000 1 275 000 1 275 000 1,450,000
4,457,054
1,059,240 6,341,228 2,691,032 2,687,249 3,627,903 2,324,057 2,375,725 2,587,747
5,824,937 1,705,761 1,742,417 1,805,448 966,330 807,456 641,321 312,000
(2,120) (5,120) (8,120) (11,120) (14,120) (17,120) (20,120) (23,120)
(57 084) (58,796) (60 560) (62 377) (64 248) (66 176) (68 161) (70,206)
(59,204) (63,916) (68,680) (73,497) (78,368) (83,296) (88,281) (93,326)
5,765,734 1,641,844 1,673,737 1,731,952 887,961 724,161 553,041 218,674
AGENDA ITEM #, PAGE ~ 2--
CITY OF BOULDER
DRAFT 2009 FUND FINANCIAL
.25 CENT SALES TAX FUND
UNAPPROPRIATED FUND BALANCE
Beginning of the Year
SOURCES OF FUNDS
Sales Tax
Interest
Intergovernmental Revenue
Grants
Other Revenue
TOTAL SOURCES OF FUNDS
USES OF FUNDS
Land Operations & Maintenance
Administration
Planning and Project Management
Sports Field Maintenance
Civic Park Complex
Historical & Cultural
FAM -Ongoing and Major Maintenance
Capital Refurbishment
Total Operating Uses of Funds
Transfers To Other Funds
Cost Allocation
Transfer to the Recreation Activity Fund
Total Transfers
Debt Service
Total Debt Service
Capital Improvement Program
Capital Projects
Carryovers & Encumberances
TOTAL USES OF FUNDS
FUND BALANCE END OF YEAR
Designations:
Newcomer Legacy
Pay Period 27 - 2013 Reserve
Sick & Vacation Liability Reserve
2007 2008 2009 2010 2011 2012 2013 2,014
ACTUAL REVISED 2ECOMMENDEI PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
Attachment B-2
3,442,033 3,911,226 1,412,942 683,460 279,481 317,057 383,634 397,821
6,181,190 6,367,933 6,614,837 6,850,771 7,100,834 7,348,386 7,601,768 7,864,189
196,266 155,637 158,884 162,429 153,197 151,354 149,991 149,991
44,540 - - - - - -
42,061 12,000 12,000 12 000 12,000 12,000 12,000 12,000
6,464,057 6,535,570 6,785,721 7,025,200 7,266,031 7,511,740 7,763,759 8,026,180
1,437,914 1,353,544 1,394,150 1,435,975 1,479,054 1,523,426 1,569,128 1,616,202
253,928 410,640 422,959 435,648 448,717 462,179 476,044 490,326
228,572 354,086 364,709 375,650 386,919 398,527 410,483 422,797
91,853 93,638 96,447 99,341 102,321 105,390 108,552 111,809
15,276 75,000 75,000 75,000 75,000 75,000 75,000 75,000
41,147 50,000 50,000 50,000 50,000 50,000 50,000 50,OOD
419,130 431,704 444,655 457,995 471,735 485,887 500,463 515,477
469,176 405,000 459,539 466,804 473,869 480,725 488,233 488,233
2,956,996 3,173,612 3,307,459 3,396,412 3,487,615 3,581,133 3,677,904 3,769,644
148,874 157,774 202,291 246,808 254,212 261,839 269,694 277,765
300,000 - -
448,874 157,774 202,291 246,808 254,212 261,839 269,694 277,785
2,428,953 2,421,453 2,385,453 2,385,959 2,386,628 2,402,190 2,401,975 2,401,975
160,041 875,000 1,620,000 1 400,000 1,100 000 1 200,000 1,400,000 1,400,000
2,406,015
5,994,864 9,033,854 7,515,203 7,429,179 7,228,455 7,445,162 7,749,573 7,649,603
3,911,226 1,412,942 683,460 279,481 317,057 383,634 397,821 574,398
(11,000) (21,790) (32,580) (43,370) (54,160) (64,950) (75,740) (86,530)
(185,746) (191,318) (197,058) (202,970) (209,059) (215,331) (221,791) (228,444)
SURPLUS/(DEFICIT) VS. RESERVE GOAL 3,714,480 1,199,834 453,822 33,141 53,838 103,354 100,290 259,423
_. TTr ~ -.
Attachment B-3
CITY OF BOULDER
DRAFT 2009 FUND FINANCIAL
UNAPPROPRIATED FUND BALANCE
Beginning of the Year
SOURCES OF FUNDS
Intergovernmental Revenues
Interest Income
TOTAL SOURCES OF FUNDS
USES OF FUNDS
Operating
Habitat Restoration - P & R
Capital Refurbishment - P & R
Total Operating Uses of Funds
Transfers To Other Funds
Cost Allocation
Debt Service
Total Debl Service
Capital Improvement Program
Capital Projects - P 8 R
Tributary Greenways -Public Works
Capital Projects - OSMP
Total Capital Improvement Program
Carryovers and Encumbrances
TOTAL USES OF FUNDS
UNRESTRICTED FUND BALANCE
LOTTERY FUND
2007 2006 2009 2010 2011 2012 2013 2014
ACTUAL REVISED RECOMMENDED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
1,446,105 1,506,265 648,591 419,542 395,147 375,431 360,416 350,125
989,822 926,319 930,951 935,605 940,283 944,985 949,710 954,458
74 533 59 904 40 000 40 000 40 000 40 000 40,000 40,000
1,064,355 986,223 970,951 975,605 980,283 984,985 969,710 994,458
106,102 125, 665 128,178 130, 742 133, 357 136, 024 136, 744 141, 519
259 405 354 500 36 822 294 258 291 643 288 976 286,256 283,481
365,507 480,165 165,000 425,000 425,000 425,000 425,000 425,000
304,344 169,835
58,666 200,000 360,000 - - - - -
147, 765 150, 000 150, 000 150, 000 150, 000 150, 000 150, 000 150, 000
127 913 525 000 425 000 425 000 425 000 425,000 425 000
334,344 350,000 1,035,000 575,000 575,000 575,000 575,000 575,000
843,897
1, 004,195 1, 843, 897 1, 200, 000 1, 000, 000 1, 000, 000 1, 000, 000 1, 000, 000 1, 000, 000
1,506,265 648,591 419,542 395,147 375,431 360,416 350,125 344,583
AGENDA ITEM # ~ , PAGE I
Attachment C
lark
Five
lou
ote
ed.
f1Ls
BAL60T ISSUE 2D1
i j29,400,000 80NDiNG AUTHORITY AND 0.2596
SALES- TAX INCREASE FOR PARK LAND AC•
OUISITION FOA PASSIVE AND ACTIVE REC•
REATIONAI USES, AND PARK AND
RECREATIONAL DEVELOPMENT, AENOVA-
TION, AND REFURBISHMENT
.SHALL CITY OF BOULDER DEFT EE INCREASED BY
529,4o0,o0D WITH A MAXIMU M REPAYMENT COST OF
559,019;211 AND JN CONNECTION THEREWITH
SHALL CITY OF 80ULOER,TAXES 8E INCREASER
BY 55,800,000 ANNUALLY' (IN THE F1AST YEAR):
(A) IN-THE CASE OF pEBT,
(t) BYTNE ISSUANCE'ANO PAYMENT OF BONDS OF
THE CITY NOT TO E%EEED THE PRINCIPAL AMOUNT
OF 529,00.000, WITH NO MORE THAN THE PRINCI-
PAL AMOUNT t]F St1,40q,000 TO BE SPENT FOA THE
PUAPOSEOF PURCHASE OF UP TD TEN ACRES OF
POCKET PARK 61TES, pF TO SIXTEEN ACRES OF
NEIGHEORNOOD PARK SITES, UP 70 THREE NUN•
DRED AND PIFTY_ACA6S OF MOUNTARV PARK ADDI-
TIONB. ANO ND MORE THAN THE PRiNCIPALAMOUNT
OF f (B,000,p00 TO' BE SPENr FOq THE PURCHASE
AND PLANNING ANO PARTIAL' DEVELOPMENT OF p
GITkWIDE PARK BITE OR SITES TOTALING AT LEAST
140 ACRES, Nq LESS THAN 7576 OF WHICH 19 WITHIN
THE CITY OR AREA II OF THE BOULDER VALLEY COM-
PREHENSIVE PLAN; AND
(2) AT A NET EFFECTIVE INTEREST RATE NOT TO
EXCEED B% PER ANNUM AND MATURING NOT LATER
THAN JANUARY' 1, 2076; AND
(9) SUCH BONGS TO SE ISSUED, DATED, ANO SOLD
AT SUCH TIME OA TIMES AND IN SUCH MANNER ANO
70 CONTAIN SUCH TERMS, NOT INCON6ISTENT
HEREWITH, AS THE CITY COUNCIL MAY DETERMINE;
AND
(.4) SUCH BONDS TD BE PAYABLE FROM THE CITY'S
SALES AND USE TAX; AND ADDITIONALLY SECURED
6Y A PLEDGE OF THE' FULL FAITW AND- CREDIT OF
THE CITY; ANO
(b) WHICH AUTNORiZATiON SHALL INCLUD E AUTHOAI-
7~1TION TO REFUND SUCH BONDS WITHOUT Ap01•
TIONAL VOTER APPROVAL SUBJECT ONLY TO THE
LIMITATIONS SE7 FDRTH HEREIN;
(S) IN THE CASE OF TAXES,
OFfiC1Al BALLOT
GENERAL MUNICIPAL ELECTION
Ciry of Boulder, Colorado, Novomber 7, 1965
olry dark
BALLOT IB9UE ?•D1 ceminwe
(1) BY RAISING THE EXISTING GENERAL SALES AND
USE TAX 8Y .2E`A, FROM 286°A70.9:5196. EFFFCTNE
JANUARY 1, 1998 AND ENDING JANUARY t, 2016;. AND
FpCIENT TO PA DEBT SEPVICF ON THE BOND6 DE
SCRIBED ABOVE. SY RAISINt} Ap VALOREM
PRpPEATY TAXES WITHOUT LIMITATION A6 TO RATE
OR AMD,L(NT; AND UP TO THE full MAXIMUM RE•
PAYMENT COST OF S59,Ot9,21Y AND
(3) BY PLEDGING SUCH SALEB AND USE TAX FDq .
THE PAYMENT OF-THE PRINCIPAL, INTEREST, qN0
•PREMIUM, IF ANY, ON THE BONGS, AND THEN fOR:
DEVELOPMENT, OP• PAN 7NE I~ASURE +
ERATION, AND MAIN- A6A{MST TXE NNiASURE
TENANCE OF THE
LAND AND IMPROVEMENTS PURCHABED OR CON-
srRUCTED WITH THE-PROCEEDS OF THE BONDS;
RFNOVATION AND REFURBISHMFNT OR REPLACE•
MEN7 OF FOUR POOLS; RENOVATION ANp REPLACE•
MEN7 OF RECREATION FACILITIES, PIAYGAOUND&,
MOUNTAIN PARK TRAILS, AND THE CIVIC PARK COM-
PLEX; IMPROVEMENTS- TO RECREATION CENTERS
AND DEVELOPMENT OF NEW AECREATIDN PRO-
JECTS TO BE DETEAMINEDIHTHEFUTURETNROU6N
THE MASTER PLANNING PROCESS BY THE CITq COUN-
CIL; MAINTENANCE OF THE COMMUNITY PARK SITE
!N NORTH BOULDER; DEVELDPMENT OF A MOUNTAIN
PARKB ENVIRONMENTAL EDUCATION PROGRAM; ANO
FDR RENOVATION OF•CRY-0WNEO HISTORICAL AND
CULTURAL FAgWTIES; WITH THE REMAINDER BEING
DEDICATED FOA PARKSAND RECREATION P URPOSES;
ANp IN CONNECTION THEREWITH
SHALL THE FULL PROCEE08 OF SUCH TAXES AT
SUCH RATES AND ANY EARNINGS THEREFROM
BE COLLECTED AND SPENT WITHOUT LIMITATION
OR CONDITION, AND WITHOUT LIMITING THE COL•
LEGTION OR SPENDING OF ANY OTHER REVE-
NUES OR FUNDS BY THE CITY DF BOULDER,
UNDER ARTICLE X, SECTION 24 Of THE COLO•
AADO GONSJITUTION OR ANY OTHER CAW?
AGENDA fTEM #_ , PAGE I
Attachment C
PARKS AND RECREATCON
SALES TAX AND BONDING INFORMATION
BACKGROUND NOTES
August 9, 1995
Tier One: Acquisition
Neighborhood Parks
• 34.5 M will be bonded for the acquisition of up to 16 acres of neighborhood parks.
• The need for additional parks is widely distributed throughout the City.
• Due to specific site constraints, not all or the park sites will meet the minimum size
standard of five acres. If the size of the site falls tielow three developable acres, certain
functions such as open grass playfields cannot be accomodated, placing the park within
the pocket park category.
t.This projection is based on the need to acquire parks to meet needs in existing residential
areas which are presently underserved. Funding for acquisition of parks in areas of new
residential growth is expected to come from development fees.
In the event that the Department is able to acquire land via dedication or at a lesser cost
than projected, any unallocated funds mill be applied tcward additional neighborhood or
pocket park acquisition, with an emphasis on areas of higher density.
The benefits of providing additional neighborhood parks and playgrounds include:
• Meeting citizen desires fer a higher level of park service to neighborhoods. Public
testimony during the IPP process and the North Boulder Subcommunity Planning process
indicated strong support for additional, more accessible neighborhood parks, playgrounds
and recreational facilities.
• Mitigation of the impacts of residential and commercial growth and increased densities.
Parks support the livability of affordable, higher density housing and areas of mixed use
deve!apment. Parks help to define neighborhocd identity and contibute to building
community connections and community character.
• Support for neighborhood self-sufficiency. Citizens have expressed the desire to access
more day-tc-day services within walkable and bikable distances.
• Reduced pressure on the Mountain Parks and Open Space systems. Both era
experiencing substantial growth in visitation resulting in significant overuse of sensitive
areas with degradation of both ecological health and visitor experience. The increased
availability of neighborhoed parks and recreational facilities is expected to help mitigate
some of this demand.
• Reducing vehicle miles traveled. More people will be able to access a neighborhood park
and playground on foot or by bicycle, thereby reducing auto traffic and parking
congestion. Neighborhood parks are scaled to primarily serve the immediate
neighborhood, without drawing users from long distances away.
While the current and proposed standards call for 1.5 park acres per 1000 population, this is
intended to be used as only an approximate basis of comparison, and is not intended to sat a
desired upper limit. This standard takes into account the additional availability of school facilities
and other public and private recreational resources in the community. Neighborhood parks are
designed to meet needs that cannot be met by Open Space, a large City ?ark site or pocket
parks, and the availability of these other resources to residents dces not imply that a
neighborhood park site is unnecessary. The priortization criteria used to select higher priority
AGENDA ITEM ~ lTs1- ®w;.~ I
Attachment C
areas for park site acquisition included the following criterion intended to address issues of
neighborhood need, ihcluding density: "Within the service radius is there a high percentage of
children or seniors and/or a high percentage of attached housing units and/or a lower than
median income?"
While developed areas of the city may never have the number of park acres as areas of new
residential growth, staff supports the acquisition of neighborhood parks in less densely developed
areas in order to prevent similar deficiencies from occuring there in the future. If land is not
acquired in advance of development it often cannot be acquired at all_ Residents in lower density
neighborhoods may have less need for parkland to serve as density relief but they still need
parks and playgrounds which provide opportunities for social interaction and group play, and
which serve as a community focal point.
Pocket Parks
- 54.9 M will be banded for acquisition of up to ten acres of pocket parks, primarily
targeting higher density neighborhoods in the Central and Crossroads subcommunities,
with additional sites in the South and Southeast subcommunities.
Pocket parks provide mitigation in areas of deficiency where afull-size neighborhood park
cannot be acquired. Based on the proposed standards, there are approximately ten
areas presently underserved and lacking vacant land opportunities for a larger park.
Pocket parks, under the proposed definition, can range from ahalf-acre or less up to 4.9
acres in size, but wilt generally fall at the lower erd of this range An average of one-acre
per site was used in these projections. While smaller pocket parks cannot meet needs
for open grass play areas for team sports, they do provide neighborhood gathering places
and can usually accomodate a children's play area. Parks between throe and five acres
in size would generally be viewed as substandard size neighborhood parks.
In addition to acquisition of additional pocket park sites, the proposed Master Plan standards call
for other measures to provide improved services in areas where standard parks cannot be
developed, including higher levels of programming, uses of indoor spaces, terraces, rooftops and
urban plazas and designs which permit more intense use and effective capacity, and the
development of cooperative agreements with the BVSD, the University of Colorado, churches,
and child care centers to help increase the accessibility of park services.
While the acquisition of pocket parks in areas of deficiency is the preferred compensatory
measure proposed in the PRMP, pocket parks under three acres in size will not provide the
necessary space for active playfields. This is one heed that no number of additional smaller
parks will be able to meet for residents in some developed neighborhoods. Pocket parks can
incorporate children's play areas; benches, picnic tables and other amentities which provide
more passive and social opportunities.
City Park
• 518 M to be bonded for acquisition of a minimum of 100 acres for a site or sites for a City
Park, and 5200,000 per year for infrastructure maintenance.
• No less than 75% of the land would be acquired in Areas I or II.
The requirement for a large parcel City Park is driven by the need to provide additional acreage
td meet the currant standard for community park acreage and by the need for a location which is
appropriate for the placement of active recreational facilities to meet current and future demand.
There are very few remaining parcels which would be appropriate for this purpose. While there
AGENDA ITEM #_ • PAGE,,.
Attaclunent C
are numerous arguments in favor of clustering facilities in one location, including cost
effectiveness, it would be possible to break out some of the proposed facilities from others.
Mountain Parks
• 52 M to acquire up to 350 acres to the west of the Mountain Parks and $20,000 per year
for maintenance of the added lands.
The proposed amount would be used to purchase land to preserve critical wildlife migration
corridors between the Mountain Parks and other public lands to the west. City staff will work
Gosely with the County to determine if there are alternate means of preserving these lands from
development. Whatever funds may not be required for this purpose will be designated for other
land purchases which will contribute to the integrity of the Mountaih Parks system. Funding is
also included for maintenance needs of the acquired lands. See Attachment X of this agenda
item memo for further discussion.
Tier Two: Renovation and Refurbishment -Existing Facilities
• 53.4 M is needed for improvements to the indoor pools at NERC and SERC and for
refurbishment needs of the outdoor pools, including replacement of the water slides.
Eonds will not be issued for this purpose, thus saving on interest payments. $277,000 in
funds will accrue and be disbursed on an annual basis. The outdoor pools and the indoer
pools at NERC and SERC are heavily used 6y a broad spectrum of.the public.
• 5178,000 annually for anticipated life cycle replacement neeca in the recreational
facilitiies, based on the findings and prioritization in the Facilities Maintenance Plan.
• $1.5 M in total funding is needed for refurbishments in the urban park. system, focusing on
playground refurbishment needs which could not be funded through existing sources.
5130,000 annually will accrue and be spent for this purpose.
• 575,000 per year for on-going needs in the intensely used Civic Park area, for which no
additional funding has been provided.
Due to competing demands for services td the community, the Department has never had the
capacity to put aside sufficient funds for anticipated life cycle replacement needs forequipment
and facilities, incuding sidewalk and parking lot repairs, irrigation system replacement, upgrading
of landscape designs, updating and expansioh of playgrounds, swimming pool refurbishment,
and facility remodeling. As a result, many parks, playgrounds and recreation facilities are
beginning to show their age: safety concerns begin to surface; facilities lose some patronage;
stop-gap repairs become increasingly expensive. A significant portion of recreation and
playground equipment currently in use is well beyond its expected Iifespan. Existing funding
sources wilt not be sufficient to address all the outstanding needs. The ability of the Department
to take care of its existing asset base is critical to maintaining credibility with the citizens.
Mountain Parks
• 5168,000 annually to address refurbishment and reconstruction, projects in the Mountain
Parks, including trail rehabilitation, redesign of poor trait alignments, construction of ne~ro
trails, and closure and revegetation of social trails.
Funding for resource management has been consistently inadequate to keep up with the needs,
due to increasing visitation and mcre active uses in the Mountain Parks. The 1992 bond issue
funding for capital reconstruction w'I terminate at the end of 1995, and while funds have been
-AGENDA ITEM #~__. PAGE~_
Attachment C
identified for this purpose in the 1996 CIP as a stop-gap measure, there is insufficient on-going
funding to continue these efforts at the needed levels. It is estimated that it will require ten to
fifteen years of investment to catch-up with the Heads.
Tier Three: Oevelooment of Facilities and Proorams
• 5210,OOD per year is required to maintain the development investment in the community
park site in North Boulder. It is the Department's policy to make sure that newly acquired
and developed park-sites will have adequate funding on an on-going basis. During the
first two years of the proposed sales tax increase, these funds will be used to cover the
cost of bond issuance and election casts, and will also be dedicated for the completion of
the remaining field at Pleasantview.
• 52.4 M total is needed for development of new neighborhood park sites, with annual
revenues of 5200,000; S1.5 M for pocket park development, with annual revenues of
5120,000;and 52.4 M for development of existing neighborhood park sites, with 5200,000
in annual revenues. Fuhding will be directed toward development of those sites of most
interest to the community. Distributing the development process over time, as sites are
acquired, makes sense from the perspective of workload and monetary resources. Not
paying the costs of banding fdr this funding effectively increases the revenues available
for this purpose.
• Associated funding for maintenance of developed sites is included, as justined above in
the discussion of the Community Park Site in North Boulder.
• 52 M for improvements to the NBRC and SBRC to enable these centers to receive a
much needed facelift which is necessary to respond to concerns of the many users of
these facilities and to maintain some parity with the attractions of the EBCC. 5150,000
per year will accrue for this purpose.
• $2.25 M in funding for new active recreational facilities will be required as active park
sites are acquired and in order to meet the needs identified in the proposed PRMP. The
specific facilities to be funded will be drawn from the prjorities listed in the PRMP, based
on an annual update and assessment in conjunction with the preparation of the CiP and
annual budget. 5200,000 per year will accrue for the provision of these facilities.
• Funding of 5130,000 per year is included to address needs for an expanded
environmental education program in the Mountain Parks, which was identified as a high
priority in the proposed PRMP. This program would help to prevent damage by reaching
people with the information they need to become more effective stewards of the land by
teaming how to enjoy a visit while protecting the natural resources.
The proposed PRMP documents and prioritizes the need for funding the development of existing
undeveloped park sites and new playgrounds, as well as recreation facilities such as play fields
and indoor gymnasiums. With the acquisition of new park sites, additional development funding
will be required. Funding for development has never kept pace with even the limited funding for
acquisition. Without same revenue earmarked for facility development, park sites acquired
through a new band issue could remain undeveloped for many years.
Park sites left undeveloped for extended periods of time often come to be viewed as private open
space by the immediate neighbors, which engenders resistance when park development is
proposed. In other cases, undeveloped park sites ark viewed as a breach of trust, given the
discrepancy between the stated purpose of the land acquisition and the failure to provided
expected and needed facilities.
4(;FNIIA ITFNA ttJL.t( ~9r:~ ~~
Attachment C
In each case where funding for acquistion or development of additional park land has been
proposed, the associated maintenance-has been bunt intd the sales tax increase. Historically,
the Department has attempted to stretch existing resources to cover the increase in maintenance
responsibilities; the limits of this approach have been reached. Any further additions to the park
system must have corresponding increases in the capacity to care for the sites.
Tier Four. Historic and Cultural Facilities
- $50,000 per year is allocated far this purpose and will be used to leverage additional
grant funding for maintenance, renovation and refurbishment of these facilities. There is
no exisiting funding source for this purpose. These facilities include Columbia Cemetary,
Harbeck House, Chautauqua Auditorium, Dining HaII and Caretaker's Cottage, and the
Boulder Art Center.
Notes (9/12/95):
The term "tier' is used to categorize a group of similar needs and does not imply a level
of priority.
In Tier Two: Renovation and Refurbishment, the capital need projected is based on
needs identified for a ten year period. At the end of that time, needs would be reevaluated and
projected for the remaining ten years.
,AGENDA ITEM # . parF
PARKS AND RECREATION Attachment C
ADVISORY BOARD ,
SALES TAX AND BONDING
RECOMMENDATION
TIERS
Ongoing CAPITAL
CAPITAL Needed Annually Annual Sales
Annual.
NEED Annual
Bonded for Bonding'at
6% Yield Tax Rate
Required Required
1 Acr uisition
A
C
Q Pocket Park Sites $ - $ 4,900,000 $ 4,900,000 $ 424
1fi3
$
424
163
, , 0,021
U Neighborhood Park Sites $ - $ 500
4
000 $ S
I ,
, 4,
D0,060
$ 389,537
$
389,537
0.019
S
i
T
I Cily Parks -Area II
Ordinance H 5740 $ 200,000 $ 18,000,000 $ 18,OOO,OOD $ 1,558,150
$
1,758,150
0.087
0
N Mountain Parks $ 20,000 $ 2,000,000 $ 2,0OO,OOD
$ 173,128
$
193,128
0.010
2 Renovation 8 Refurbishment
of Existing Facilities
8
R
Recreation Facilities $ 178,000
Poollmprovemenls $ 3,400,000 $ 277,000 $ -
Urban Parks $ 1,500,000 $ 130,000 $ - $ - $ 828
000 0
041
Mountain Parks (Trails) $ 108,OD0. , .
'~ Civic Park Complex $ 75,000
7
ra REVISED 8/4/95
„uVIJUKY BOARD tlrraCi]TRellt L
-SALES TAX AND BONDING
RECOMMENDATION
Ongoing CAPITAL
CAPITAL Needed Annually Annual Sales
Annual
NEED Annual
Bonded for Bonding at Yield Tax Rate
6% Required Required
:loprnent of Facilities
ograms
munily Park (north site) " $ 210,000
$ - $ 210,000 0.010
:lopmenl of.New
Ilborhood
k
it $ 64,000 $ 2,400,000 $ 200,000 $
$ -
par
s
es $ 264,000 0.013
lopmenl of New Pocket $ 40,000 $ 1;500,000
$ 120
000 $
sites .
,
. $
-
$
160,000
0.008
aopmenl of Existing
h $ 67,000 $ 2,400,000 $ 200-
000 $ $
twrhood park sites , - $ 267,000 0.013
ovemenls to $ 2,0 0,000- 150
000.
ealion Centers , - 150,000 0.007
slain Parks Environmental $ 130
000
ealion , $
-
$
130,000
0.006
Recreation Facilities $ - $ 2,250,000 $ 200,000 $ _ $
_
$
200,000
0.010
rrical 8 Cultural Facilities $ 50
000 $ _
, $ ¢ Ce ~~~ ~ ^^^
TOTAL `^ ""''' ' ~' ~+~ ~nr_t5 r AX NEE
$ 44,850,000 $. 29,400,000
n ~ ,
j This amount is not needed until 1998. It will be used to cover the ~ $75,000'bonding issuance costs, $12,000 electbn cost, and for the development
~ of ll~e last playing field al the Pleasant View Field slle.
T9
ik
REVISED 8%4/95
m
~~~
Attachment D
2008 CIP Project Status Update
Project: Iris Parking Lot Resurfacing
Fund: 118
Estimated Cost/Approved Funding to date: $75,000
Expended to date: $0
Current Status: On hold, pending direction from City Council. Tentatively, will be
scheduled to coincide with closure of North Boulder Recreation Center, tentatively
August.
Project: Pleasant View Fields Accessibility and Safety Improvements
Fund: 118, 230, 111
Estimated CosUApproved Funding to date: $330,000
Expended to date: $157,000
Current Status: Project is complete. Keene Concrete reported that 680 tons of concrete
and asphalt were removed and taken to a recycling center and 600 tons of recycled
material was used in the installation of the concrete at this site.
Project: Dakota Ridge Pocket Park
Fund: 118, 111
Estimated Cost/Approved Funding to date: $1,200,000
Expended to date: $4,600
Current Status: Completed project design and are preparing construction and bid
documents.
Project: Recreation Facility Improvements (ongoing)
Fund: 118, 230
Approved Funding to date: $316,000
Expended to date: N/A
Current Status: Funding is used to meet major facility maintenance needs, beyond
operational (day to day) maintenance budget.
Project: Flatirons Golf Course Improvements (ongoing)
Fund: 230
Approved Funding to date: $367,000
Expended to date: N/A
Current Status: Funding will be used for future improvements to the golf course
including, but not limited to, renovation and replacement of irrigation systems, cart paths,
tees, greens, other golf course land improvements, driving range, event center, and pro
shop facilities.
Project: Boulder Reservoir Improvements (ongoing)
Fund: 230
Approved Funding to date: $290,000
Expended to date: N/A
AGENDA ITEM #~~, PAGE Z3
Attachment D
Current Status: Funding will be used to address deferred capital needs and major capital
improvements and/or facility renovation. Specific projects will include entry way
improvements from 51St Street; gatehouse renovations; signage improvements; mazina,
main office, concession and restroom renovations; docks and walkways replacement; and
permanent picnic shelters.
Project: Harlow Platts Sidewalk Replacement
Fund: 230
Estimated Cost:
Approved Funding to date: $135,000
Expended to date: $0
Current Status: On hold, pending direction from City Council; will proceed upon
approval.
Project: Wonderland Lake Sidewalk Replacement
Fund: 230
Estimated Cost: $400,000
Approved Funding to date: $100,000
Expended to date: $0
Cun•ent Status: On hold, pending direction from City Council; will proceed upon
approval.
Project: East Boulder Community Pazk
Fund: 230
Estimated Cost: $4,800,000
Approved Funding to date: $2,459,000
Expended to date: $35,000
Current Status: Have initiated process to update concept plan.
Project: Foothills Community Park Phase 3
Fund: 230
Approved Funding to date: $141,000
Estimated Cost: $3,400,000
Expended to date: $0
Current Status: Accumulating funding for Phase 3. The site plan will be reviewed and
potentially revised before construction begins.
Project: Violet Neighborhood Park
Fund: 230
Approved Funding to date: $100,000
Estimated Cost: $2,800,000
Expended to date: $0
Current Status: 2008 funding is earmarked for any park site work needed as a result of
adjacent private development or Greenways projects. Accumulating funding for pazk
development.
AGENDA ITEM #~-• PAGE
Attachment E
Parks and Recreation
Deferred Maintenance and Renovation and Refurbishment Projects
Park Site
T e of Renovation
Estima ed Cost Identified R&R
funds 2008-2013 CIP
Fundin
Deficit
Parks
Ara shoe Ride Picinic Shelter roof $0
Arrowwood Brid ere lacement $100,000 $100,000
Aurora 7 Irri ation S stem $172,715 $172,715
Bike Path Kid's Fishin Pond Brid ere lacement $0
Burke Thunderbird Lake -unknown sco a $0 $0
Can on Pla round $300,000 $300,OOD
Cam bell Robertson Landsca a $3,500 $3,500
Catal a Park Brid ere lacement $52,392 $52,392 $0
Chautau ua Irri ation S stem -Phase 1 $140,000 $140,OD0 $0
Irri ation S stem -Phase 2 $75,000 $75,000 $0
Road/Draina a $76,000 $76,000 $0
Slide re lacement $20,000 $20,000 $0
Sidewalk Re air & Rock Wall b bus sto $20,000 $20,000 $0
Si na a $5,000 $5,000
Bus ull-out $0
Columbine Pla round $300,000 $300,000
Dai Center Landsca a $40,000 $40,000 $0
Elmer's Twomile Observation Deck Removal $0
Harlow Platts Sidewalk Re air $135,000 $135,000 $0
Irri ation S stem $366,547 $366,547
Viele Lake Dock Re lacement $50,000 $30,000 $20,000
Par Course Re lacement $50,000 $50,000
Picinic Shelter roof $20,000 $20,000
Planters at South Boulder Rec. Center $10,000 $10,000
Martin Park Picnic Shelter 8 Restroom re lacement $0
Melod Pla round $300,000 $300,000
Irri ation S stem $27,225 $27,225
Sidewalk renovation $50,000 $50,000
Munici al Com lex Landsca a renovation $0
Bricks at West Sr Center $7,700 $7,700 $0
Pla round -Lumber Park $350,000 $350,000
North Boulder Park Draina a $20,000 $20,000
Picnic Shelter &Restroom re lacement $0
Handica exercise course $50,000 $50,000
Sidewalk re lacements $80,000 $80,000
Planter bed retainin walls $5,000 $5,000
May 2008
AGENDA ITEM # ,PAGE Z
Attachment E Attachment E
Parks and Recreation
Deferred Maintenance and Renovation and Refurbishment Projects
Park Site
T e of Renovation
Estima ed Cost Identified R&R
funds 2008-2013 CIP
Fundin
Deficit
Park East Pla round $395,000 $395,000 $0
Irri ation S stem $150,000 $150,000 $0
Basketball Court $40,000 $40,000 $0
Shelter renovation
Park O s Parkin Lot Resurfacin
Pearl Street Mall Irri anon S stem $200,000 $0 $200,000
Landsca in Renovation $125,000 $125,000
Pineview Pla round $300,000 $300,000
Irri ation S stem $37,539 $37,539
Scott Car enter Sidewalk Re air $75,000 $75,000
Tantra Park Irri anon S stem $383,817 $383,817
Picinic Shelter roof $15,000 $15,000
Sho Parkin Lot
Pla round/Sidewalks/Sleddin Hill $400,000
Pond -maintenance/circulation unit
Tom Watson Sanita Sewer re lacement $0
Parkin lot re-surfacin - as halt $0
Path re-surfacin - as halt $50,000 $50,000
Wonderland Lake Sidewalk Re air $328,000 $328,000 $0
All arks New ark si ns $0
Parks east of Broadwa Wildlife roof [rash cans $0
Sorts facilities
Pleasant View Fields shade structures, ent wa and arkin $400,000 $400,000
East Ma leton Blfds scoreboards $100,000 $100,000
TomWatson backsto sand outfield fences $20,000 $20,000
Recreation facilities
North Boulder Recreation Center front desk renovation $50,000 $50,000
East Boulder Recreation Center locker room renovation $70,000 $70,000
South Boulder Recreation Center dance room re lacement, ener efficienc $51,000 $51,000
Potte Lab lift station installation $7,000 $7,000
TOTAL $8,023,435 $1,046,092 $463,000 $4,114,343
May Zoos AGENDA ITEM # ~~ ,PAGE `~O
Attachment F
Attachment F
Unfunded Capital List -Parks and Recreation
Fund Project Year -Estimate Action I % Essential Action Plan Capital Vlslon Plan Total Operating Current Project In i Notes
i Vision Plan Desirable Costs Caplfal Costs Costs Needed Funding Master
Discretionary (new PIan7
for 07 -provide for
Action Plan
I projects).
Permanent Parks ' Capital Replacement Program -Park 2009 and later Action Plan 100°h Essential $3,500,000 to be $650,000/ V Capital replacement analysis is underway for
and 25 Sales Tax ( facilities system wide ~ determined year estimating deterred maintenance needs. Cost
~i estimates to date include playgrountl renovation,
irrgation system replacement, shelter replacement,
Permanent Parks ' Complete development of community, 2014 or later Action 100 % Essential $18,440,000 I $1.580,000 to be $7,160,000 Y Completion of community, neighborhootl and pocket
antl 25 Sales Tax ~ neighborhood and pocket parks PlanNision determined ~ in P&R CIP parks is in Action Plan. Transit Village Area pocket
~ I
Plan ~ park and plaza development are in Vision Plan.
j Funding is anticipated to come from DET.
Permanent Parks Capital Replacement Program - 2009 and later Action Plan 100% Essential $875,000 to be $300,000 / Y Capital replacement analysis is underway for
and 25 Sales Tax ~ recreation facilities system wide determined year estimating detered maintenance needs. Cost
estimates to date include improvements at sports
fields (PleasanNiew, East Mapleton, Tom Watson)
and improvements at recreation centers and other
facilities (renovations and energy efficiency upgrades).
Permanent Parks Aquatics improvements 2010 or later Action Plan 100% Desirable $2,100,000 to be $1,100,000 Y Pool improvements at Scoff Carpenter Pool
and .25 Sales Tax determined in 2011
Permanent Parks Flatirons Golf Course Improvements 2010 or later Action 100 % Desirable $3,000,000 $1,800,000 $5,000 $2,100,000 Y Includes replacement of irrigation system, upgrades to
and 25 Sales Tax PlanNision !, ~~ tees and greens, and replacement of golf operations
Plan i center
Permanent Parks ~ Boulder Reservoir 2010 or later ~ Action 50 % Desirable, 50% TBD TBD to be $800,000 Y Boulder Reservoir area master plan will be completed
~
and 25 Sales Tax 'i Plan/Vision Discretionary determined which will determine priorities and projects, such as
Plan improvements to main office, Concessions,
Restrooms, ADA accessible playground, signage,
entry way improvements, docks antl walkways.
Permanent Parks Replace outdoor lighting to comply with by 2018 Action Plan 100% Essential $1,300,000 $1,000,000 Y Outdoor lighting replacement must occur before 2018
and 25 Sales Tax lighting ordinance I ' to comply with lighting ordinance. Energy efficiency
I upgrades are included as part of implementation.
Permanent Parks Valmont City Park Development - south unknown Action 100°~ Desirable $25,000,000 to be none Y Valmont City Park first phase vrill be completed with
and .25 Sales Tax side PlanNision determined .25 Cent Sales Tax funding ($4 million is allocated for
Plan development of north side). Cost estimates for entire
park are based on draft concept plan. Development o
the park is in the vision plan of the master plan.
Permanent Parks Relocation of Parks Operations Facility
; unknown Action Plan 100 % Desirable $4,200,000 $160,000/year none Y Staff is ezplortng other locations for the Park
and 25 Sales Taz I Operations facility. Relocation will be necessary when
south portion of Valmont City Park is developed.
Permanent Parks Develop concept plan for for 191 acres 2016 or later Vision 100% Discretionary TBD TBD none Y
and 25 Sales Tax of cif -owned land located in Area III
Permanent Parks Build a new sports field complex with unknown Vision 100% Discretionary''. $6,000,000 TBD none V
and 25 Sales Tax s nthetic turf.
TOTALS 533,415,000 E34,380,000
AGENDA ITEM #~_, j7q~,E ~7
Attachment G
WEEKLY INFORMATION PACKET
To: Mayor Shaun McGrath and Members of City Council
From: Frank Bruno, City Manager
Stephanie Grainger, Deputy City Manager
Maureen Rait, Executive Director of Public Works
Bill Boyes, Acting Facilities and Fleet Manager
Jonathan Koehn, Environmental Affairs Manager
Date: May 1, 2008
Subject: Information Item: City of Boulder Operations -Energy Strategy
PURPOSE:
At the Apri122, 2008 Budget Study Session, the City Council requested that future
budgets illustrate how energy savings are achieved in city operations. Additionally,
council requested an update on energy savings initiatives involving city operations. This
memo provides information about energy use in city operations, a brief summary of past
and recent initiatives and outlines the actions being taken by the city organization to
manage energy use and reduce its greenhouse gas (GHG) emissions.
EXECUTIVE SUMMARY:
In recent years, the city has experienced dramatic increases in natural gas and electricity
costs. Energy rate increases have consistently exceeded annual budget guideline increases
for non-personnel expenses (NPE). The average annual increase for all types of fuel
purchased by the city for its vehicles has been 19.5 percent per yeaz and this trend is
expected to continue. Despite these challenges, the city continues to invest in energy
reduction initiatives. Since 1998, the city has completed 114 projects and spent
approximately $3 million on equipment that improved the efficiency of city buildings. In
2008, $370,677 will be invested in energy savings efforts involving nine additional
projects. Additionally, private-public partnerships are supporting the installation of solar
photovoltaic systems at city facilities. Other city practices that reduce GHG emissions
include purchasing hybrid and alternative fuel vehicles, and replacing traffic signals with
high-efficiency light emitting diode (LED) lamps.
An interdepartmental Energy Strategy Team is being convened by OEA and Facilities &
Fleet Services staff to continue with the implementation of sustainable energy
management in city operations. The 2009 budget will also highlight energy issues and
illustrate how energy savings aze proposed to be achieved.
FACILITIES MANAGEMENT:
Facilities & Asset Management (FAM) provides services to the public and staff that use
General Fund facilities and manages 37 of the' 981azger buildings in the city's overall
inventory. Public Works/Utilities, Public Works/Transportation, Downtown and
AGENDA ITEM #~ , I AGE
Attachment G
University Hill Management District, Open Space/Mountain Pazks and Housing &
Human Services aze also responsible for the management of public facilities. The goal
for all city facilities is to establish proven methods of facility management for its assets
and promote cost-effective programs that provide safe, clean and efficient environments
for customers and city staff. An energy strategy for city operations is intended to address
all city facilities.
The FAM Master Plan was originally accepted by the City Council in August 1996. It
was updated and accepted in February 1998 to include all Parks & Recreation facilities in
response to City Council direction. The major focus of the 2005 FAM Master Plan
update was to promote and implement sustainable practices in accordance with the
Boulder Valley Comprehensive Plan and City Council goals.
The FAM Master Plan describes three levels of funding for operations and infrastructure:
Fiscally Constrained (current funding), Action Plan and Vision Plan, and focuses on the
major challenges related to General Fund facilities facing the city through the year 2014.
The 2005 update to the FAM Master Plan prioritized the accomplishment of energy
reduction efficiency projects and investment strategies, for FAM maintained facilities, as
follows:
Fiscally Constrained -all projects with less than three year simple payback will be
completed.
Action Plan -all projects with less than five year simple payback will be completed.
Vision Plan -all projects with less than 10 yeaz simple payback will be completed.
Funding levels for FAM continue to be fiscally constrained which means that energy
efficiency improvements are made as-needed and in coordination with maintenance
activities. FAM subscribes to a service that provides monthly energy consumption data,
which allows staff to track the impact ofenergy-saving retrofits and identify equipment
or operational problems.
ENERGY AND FUEL COSTS:
In recent years, the city has experienced dramatic increases in natural gas and electricity
costs. Energy rate increases have consistently exceeded annual budget guideline increases
for non-personnel expenses (NPE). Based on information from the federal Energy
Information Administration (EIA), short-term energy projections and 2000 - 2006 actual
city energy expenditures, it is projected that energy rates for 2008 will be six percent
higher than 2007 rates with an additional six percent increase projected for 2009.
The average annual increase (2000 - 2007) for all types of fuel purchased by the city for
its vehicles has been 19.5 percent per yeaz and this trend is expected to continue. In 2000,
the average price paid for unleaded gasoline was $0.97 per gallon. However, the average
cost in 2007 was $2.20 per gallon. Total energy and fuel costs for the city are significant
as shown below:
AGENDA ITEM #I~~, PAGE ~ I
Attachment G
2007 Actual Energy /Fuel Expenditures
by Fund
Fund Fund Title Ener¢Y Costs Fuel Costs
010 General Fund $ 662,792 $ 355,338
112 P&DS $ 2,246 $ 14,563
117 .15 Cent Sales Tax $ 3,289 $ 227
118 .25 Cent sales Tax $ 20,081 $ 20,081
120 Library $ 130,208 $ 611
130 Recreation Activity $ 614,382 $ 8,023
150 OSMP $ 46,867 $ 63,875
170 Airport $ 19,012 $ 285
180 Transportation $ 997,411 $ 149,772
230 Permanent Parks $ 0 $ 5,541
510 Water $ 525,116 $ 65,931
520 Wastewater $ 528,589 $ 34,922
530 Flood $ 79 $ 22,181
540 CAGID $ 176,316 $ 5,598
550 UHGID $ 9,152 $ 2,081
TOTAL $ 3,733,297 $ 732,149
ENERGY EFFICIENCY AND_RENEWABLE ENERGY INITIATIVES IN CITY
OPERATIONS:
The city has been engaged in energy reduction initiatives for over 15 years. Since 1998,
the city has completed 114 projects and spent approximately $3 million on equipment
that improved the efficiency of city buildings. In 2008, $370,677 will be invested in
energy savings efforts involving nine additional projects. Additionally, $200,000 in one-
time funds could be allocated during the first budget adjustment in 2008 for other energy-
savings efforts, as noted below.
Number
of
Yeaz Proiects Costs
1998 8 $ 240,033
1999 22 $ 276,236
2000 22 $ 203,550
2001 5 $ 173,698
2002 14 $ 724,925
2003 11 $ 186,227
2004 6 $ 453,267
2005 7 $ 164,801
2006 12 $ 421,569
2007 7 $ 86,884
2008 9 $ 370,677
Total 123 $ 3,301,867
,AGENDA ITEM #~~ ~ PAGE
Attachment G
In general, higher efficiency equipment was installed to replace equipment that had
reached the end of its useful life, and in some cases investments were made specifically
to improve efficiency. These efforts include HVAC system replacements, lighting
upgrades, additional roof insulation, and achieving a Leadership in Energy
and Environmental Design (LEED) Silver rating at the North Boulder Recreation Center,
the latter meeting the 2001 city adopted a policy that all new construction and significant
renovations of city facilities be certified to the LEED-NC Silver Standard. The city's
next LEED building will be the administration building of the new Fire Training Center,
scheduled to break ground later this year.
Through the energy efficiency initiatives above, the city has been able to manage growth
in consumption and reduce consumption. The city's energy use is tracked as part of the
city's commitment to the Chicago Climate Exchange (CCX) as a component of the CAP.
The CCX is a voluntary, legally binding cap and trade pilot program. The city originally
became a member in 2005 and staff tracks and reports GHG emissions from city
operations annually.
The city organization has achieved a 10.7 percent reduction from the program baseline.
The CCX baseline is defined as the city's average annual emissions from 1998-2000.
CCX members commit to a reduction schedule that requires year 2010 emission
reductions of 6 percent below the baseline. This reduction is a result of city efforts to
improve efficiency including facility efficiency upgrades and increasing the use of hybrid
and flex fuel vehicles. Compared to the baseline, electzicity use has decreased 8.1
percent natural gas use has increased by 12.6 percent and vehicle emissions have been
reduced by 41 percent
In response to requested information about improvements made to the Council Chambers,
it has been confirmed that lighting upgrades were completed in 1999. Anew HVAC
system and computerized controls were also installed for the Council Chambers during
2005. Energy assessments of city facilities aze planned for 2008 and will include the
Municipal Building and that work will inform future improvements to the facility,
including the Council Chambers.
In 2008, $200,000 of one-time money in the General Fund (currently being held in
contingency pending approval of the 1 S` budget supplemental of 2008 in May that
includes additiona12008 funding for the Boulder Mobile Manor project and the
Economic Vitality program) will be allocated to FAM. If City Council approves the
budget adjustment, the one-time funds will be used to help reduce the facilities
maintenance backlog and pursue more energy-saving opportunities including:
1. Relamp / Reballast lighting systems at the Main Library ($30,000).
2. Upgrade HVAC Controls at the Main Library. The software was upgraded in
recent years, but the hazdwaze that controls the individual dampers is obsolete and
needs to be replaced ($40,000).
3. Leverage funding to take advantage of Xcel energy-saving programs such as
Recommissioning and Engineering Analysis ($130,000).
AGENDA ITEM #~14 , PAGE ~ I
Attachment G
In November 2007, City Council approved a ground lease agreement with EyeOn Solar
for the purpose of constructing and operating a one megawatt photovoltaic (PV) solar
power generating system at the 75th Street Wastewater Treatment Plant at no additional
cost to the city. The project will generate economic savings as the Power Purchase
Agreement with EyeOn Solaz will result in a fixed rate over time. The system is
expected to provide approximately 20 to 25 percent of the facility's annual electricity use.
The renewable energy certificates (RECs) will be assigned to Xcel Energy through the
Solar Rewards program and the system is expected to be completed in 2008.
During 2008, a PV system is also planned for installation at the George Reynolds Branch
Library. The system is being donated by Bella Energy, the city will own the system and
will receive all electricity generated by the 9.72 kW system or approximately 30 percent
of the facility's annual electricity use. Again, RECs will be assigned to Xcel Energy.
The city will soon be requesting bids to install two 10 kW PV systems on other city
facilities. The systems are being donated by a local foundation. In addition, staff will be
issuing a request for proposals to evaluate the most suitable city facilities and potential
electricity generation in order to prioritize these PV installations and potential future
projects.
Other city practices that reduce GHG emissions include purchasing hybrid and alternative
fuel vehicles, and replacing traffic signals with high-efficiency light emitting diode
(LED) lamps. Currently, 35 percent of the city's fleet is made up of alternatively fueled
vehicles. This includes biodiesel (B20), flex-fuel (E85) (gas/ethanol), electric and hybrids
(gas/electric).
The debate over biofuels has engendered community and nationwide discussion. It is an
issue that calls into question the energy balance of producing the fuels, the amount of
water needed to grow crops and refine the fuels, and the difficulty in quantifying the
effects of nitrogen runoff and impacts on worldwide food price and availability. At the
same time, many leaders in fuel and climate reseazch maintain that biofuels, specifically
biodiesel and ethanol, are less carbon intensive than the petroleum-based fuels they
replace. Food-based biofuels are not a sustainable solution to reduce GHG emissions.
However, food-based biofuels aze expected to be replaced in the neaz future with
cellulosic biofuels made from non-food feedstocks and with impressive energy
balances.
By supporting biodiesel and ethanol now, we are creating a demand for the next
generation of fuels that will replace petroleum in the long term. Fleet Services will
continue to purchase diesel-powered and flexible fuel city vehicles and equipment as a
priority whenever they are offered by manufacturers. These "alternative fuel" vehicles
and equipment provide the option to use either biofuels or traditional petroleum-based
fuels.
AGENDA ITEM #~ _ , PAGE ~Z
Attachment G
2008/2009 PROPOSED ACTIONS:
With the passage of the Climate Action Plan (CAP) and the CAP Tax in 2006, the city
embazked on an ambitious plan to reduce GHG emissions in our community. The CAP
proposed that the city adopt policies to reduce the community's natural gas and electricity
use by 20 percent and 10 percent respectively and also recommends that at least 20
percent of city energy use be from renewable sources, all by 2012. This goal is similar to
Governor Ritter's "Greening the Government" initiative.
At the 2008 City Council retreat, the city manager proposed that the city become energy
independent over the next 10 years. Developing and implementing a strategic vision and
process for achieving GHG reductions, energy independence, increased renewable energy
use and managing energy costs is an important focus for the organization. The city's
efforts will help demonstrate leadership and reinforce our respective responsibilities in
achieving these goals.
The Office of Environmental Affairs (OEA) and Facilities & Fleet Services aze working
with city departments to manage energy use and costs and assist departments with
sustainable energy management. The work program being pursued during the next six to
18 months to meet city sustainability goals is as follows:
1. Through Xcel Energy's ConservationWise program, complete 10 to 20 energy
assessments in city facilities, including the Municipal Building, and
recommissioning projects at the Main Library, Public Safety Building, and the
East and North Recreation Centers;
2. Complete acost-to-benefit analysis of vazious energy strategies, identified by
assessments and recommissioning;
3. Evaluate the cost effectiveness of performance (financing) contracts to implement
energy efficiency improvements for selected city facilities or projects;
4. Provide education and training for city employees;
5. Develop and implement a strategic plan to support longer-teen strategies needed
to manage future energy demands and costs to achieve the city's energy goals;
and
6. Utilize the opportunity provided by the Smart Grid by initiating pilot projects
such as plug in hybrids and vehicle to grid technology, additional energy sources
such as wind and solaz, and new and innovative efficiency technologies.
' ConservationWise is Xcel Energy's suite of energy conservation and energy
management products that make up their demand side management efforts. These
programs are geared towazds reducing consumer demand of electricity by offering cash
rebates for purchasing and installing eligible energy-efficient equipment and mechanical
system components.
AGENDA ITECN # ~ ,PAGE ~~
Attachment G
NEXT STEPS:
An interdepartmental Energy Strategy Team is being convened by OEA and Facilities &
Fleet Services staff to continue with the implementation of sustainable energy
management in city operations and the work program noted. The 2009 budget will also
highlight energy issues and illustrate how energy savings aze proposed to be achieved.
For additional information regarding Facilities and Fleet Services operations and on-
going energy reduction initiatives, please contact Bill Boyes, Acting Facilities & Fleet
Manager at (303) 441-4125 or boyesbCn~,bouldercolorado.gov
AGENDA ITEM # ~ __ , PAGE_~ 7