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Minutes - Parks & Recreation - January 28, 2008City of Boulder Parks and Recreation Advisory Board Council Chambers,1777 Broadway, Boulder, CO 80302 Monday, January 28, 2008 Action Meeting Minutes Board Present: Stu Stuller, Norm Murphy, Joel Davidow, Pete Webber, Todd Bryan, Frances Hartogh Board Absent: Chad Julian Staff Present: Jan Geden, Alice Guthrie, Sally Dieterich, Abbie Novak, Sazah DeSouza, Jamie Sabbach, Perry Brooks, A1 Quiller, Mike Gurrola, Teri Olander Guests Present: Cazol Adams, Studio Tena The meeting was called to order at 6:00 p.m. I. APPROVAL OF AGENDA The agenda was approved. II. FUTURE BOARD ITEMS AND TOURS Geden requested that the Mazch 24 PRAB meeting be rescheduled to March 31 to accoxnmodate Spring Break. Relative to Future Boazd Items, Davidow indicated his desire to have the following items addressed in future CIP information presented to the PRAB: 1. Federal compliance requirements for projects 2. Risk management 3. Fund carry over 4. Fund breakdown III. PUBLIC PARTICIPATION There was no public participation. IV. CONSENT AGENDA Voting on the minutes from November 26, 2007 was postponed until Chair Stuller arrived, necessary to approve the minutes of November 26, 2007. VI. ITEMS FOR DISCUSSIONQNFORMATION A. Update on the new Dakota Ridge Smaller Neighborhood Park Gurrola provided a brief update on the status of this project. The project will be put out to bid with ground breaking in the spring/summer of 2008. He said construction would take approximately 6 months and would be completed in falllwinter of 2008/2009. Guthrie indicated that the pazk will be funded as follows: $1 million is from the 118 fund and $200,000 from the lottery fund. V. ITEMS FOR ACTION A. Public Hearing and Consideration of Two Options for the Valmont City Park Concept Plan Staff made a short presentation on this topic. A public hearing was then conducted. Public Participation was opened. Lesley Smith, 345 Evergreen Ave., Boulder, CO, 80304, spoke on the need for year round indoor and covered tennis facilities. Catherine Johnson, 3605 Table Mesa Drive, M-264, Boulder, CO, 80305, spoke in favor of having specific cycling azeas in Valmont City Park. John Bliss, 730 Hawthorne Ave., Boulder, CO, 80304, spoke in favor of Cyclocross at Valmont City Pazk. Bobby Noyes, 2439 l0a' St., Boulder, CO, 80304, spoke in favor of adding cycling facilities on the north side at Valmont City Pazk. Claire Douthit, P.O. Box 882, Boulder, CO, 80306, representing Boulder Tennis Association, spoke in favor of including tennis facilities and lighted courts at Valmont City Pazk. Brandon Walton, 285 Spruce Ct., Boulder, CO, 80302, representing Boulder Tennis Association, spoke in favor of adding tennis facilities at Valmont City Pazk. Mike Barrow, 802 Sherman St, Longmont, CO, 80501, representing Boulder Mountain Bike Alliance, spoke in favor of cycling facilities at Valmont City Pazk. John Bird, 1301 Lefthaud Dr., Boulder, CO, 80304, representing Mile High Disc Golf, spoke in favor of having a disc golf course at Valmont City Pazk. Elizabeth Train, 1507 Pine St., Boulder, CO, 80302, spoke in favor of including cycling at Valmont City Park. 2 Michael Degnan,1510 Mapleton Ave.,#A, Boulder, CO 80304, representing Grass Roots Ultimate spoke in favor of adding multi use fields at Valmont City Park. Jon Tazkington, 2870 18a' St., Boulder, CO, 80304, representing the American Cycling Association, spoke in favor of Option A with a bike pazk. Elizabeth Allen, no street address, Boulder, CO, 80301, spoke in favor of including a Nordic skiing azea, an outdoor amphitheater and the water pazk. Vikki Otero, 2845 Broadway, #206, Boulder, CO, 80304, representing Boulder Rugby, spoke in favor of including multi use fields at Valmont City Pazk. Jason Vogel, 3300 Bridger Trail, #111, Boulder, CO, 80301, representing Boulder Mountainbike Alliance, spoke in favor of cycling at Valmont City Park. Mark Bloomfield, 3333 O'Neal Pky., #1, Boulder, CO, 80301, representing Grass Roots Ultimate submitted a letter expressing his support of multi use fields at Valmont City Park. Derek Sabatke, 2645 Kohler Dr., Boulder, CO, 80305 spoke in favor of multi use fields and Option B at Valmont City Park. Jason English, 5103 Williams Fork Trail, #205, Boulder, CO, 80301, spoke in favor of Option B, permitting both cycling and disc golf. Kendall Chutumber, 924 Hawthorne Ave., Boulder, CO, 80304, representing Rocky Mountain Tennis Clubs, spoke in favor of a tennis facility at Valmont City Park. Stan Heedle, 764 W. Lob Ct., Louisville, CO, 80027, spoke in favor of cycling, Nordic skiing and multi use fields at Valmont City Pazk. John Schimel, 3237 Broadway, Boulder, CO, 80304, spoke in favor of disc golf and multi use fields at Valmont and spoke against the water pazk. Ellen DeMoney, 4220 Eutaw Dr., Boulder, CO, 80303, representing South Boulder Little League spoke in favor of multi use fields. She asked about the funding of the VCP project. Matt Muir, 531 Maxwell Ave., Boulder, CO, 80304, representing the Boulder Nordic Club spoke in favor of Nordic skiing corridors at Valmont City Pazk. Marsha Fisher, 943 Eichhorn Dr., Erie, CO, 80516 spoke in favor of disc golf at Valmont City Park. 3 Tom Needy, 775 34~', Boulder, CO, 80303, spoke in favor of cycling on the north side at Valmont City Park. Logan Miller, 5155 Santa Claza Pl., #1, Boulder, CO, 80303, spoke in favor of disc golf at Valmont City Pazk. David Zuckerman, 1045 Albion Way, Boulder, CO, 80305, representing Grass Roots Ultimate, spoke in favor of Option B and flat multi use fields at Valmont City Pazk. Michael Codrey, 217 S. Jefferson Ave., Louisville, CO, 80027, spoke in favor of disc golf and ultimate Frisbee at Valmont City Pazk. Scott Raderstorf, 517 Marine St., Boulder, CO, 80302, spoke in favor of Option A, cross country skiing and cycling at Valmont City Pazk. Spencer Lacy, 485 Arapahoe Ave., Boulder, CO, 80302, spoke in favor of Option A with revisions and Nordic skiing at Valmont City Pazk. Mason Lacy, 485 Arapahoe Ave., Boulder, CO, 80302, spoke in favor of Nordic skiing, cycling and the water park at Valmont City Park. Gary Lacy, 485 Arapahoe Ave., Boulder, CO, 80302, representing Friends of Valmont City Pazk spoke in favor of Option A with eight revisions. Elliott Higgins, 511 Mazine St., Boulder, CO, 80302, spoke in favor of cycling and Nordic skiing at Valmont City Pazk. John Crittenden, 4052 Crystal Ct., Boulder, CO, 80304, spoke in favor of Option A with revisions and the north bike pazk. Shane Sigle, 1911 4~' St., Boulder, CO, 80302, spoke in favor of option A with the eight revisions set forth by the Friends of Valmont City Pazk. Jeff Brown, 4168 Amber Pl., Boulder, CO, 80304, spoke in favor of Option A with modifications to include disc golf. He also said he supports green building at Valmont City Pazk. Public participation was closed. Guthrie spoke about the desire to build green at VCP, following LEED principles. She said as they began the VCP Concept Plan update, staff looked at the ballot language that provided for the purchase of the pazk. It stated that as this is the only city park remaining to be built, that one of the goals was for it to include active use activities. 4 There was discussion relative to Option A and Option B and how a consensus would be reached to present to City Council. Geden indicated that amenities that staff included in both options were the representation of recurring themes from the survey and other input mechanisms. She said that the city doesn't have a lot of parks that can provide all the needs of a very active community and that at some point difficult decisions will have to be made. Stoller asked the Board for suggestions as to their key concerns relative to the proposed options and to see if they generate a consensus to relay to City Council. Webber agreed to not have a formal motion, but perhaps a formal statement to deliver to City Council at the February 12 study session. He suggested the following: "That the Pazks and Recreation Advisory Board endorses and is satisfied with the well organized public planning process that has occurred for the past yeaz in developing these concept plans." Also that, "The public has voiced a strong interest in action in implementing and the PRAB endorses the city to develop ideas for implementing portions of the plan in the neaz term with one possibility being developing the north side on a shortened time line." Stoller felt there was not a lot of useful advice that the PRAB could provide to City Council at this time. He said the Blue Ribbon Commission made clear that the sun setting sales taxes need to be continued, including the .15 and .25 that directly address Parks and Recreation. He questioned that if a bond is passed to build the park, that isn't any guarantee there will be money to maintain the park. He asked whether the City Council would be receptive to creating an earmazked revenue stream for supporting and maintaining Valmont Park. Davidow asked whether voters would support such a ballot initiative seeing that it would most likely include controversial items. He questioned how often the public could be asked to support ballot measures. He suggested that the PRAB not make a set recommendation to City Council on funding sources, but to use the CIP process. Stoller suggested informing City Council that the revenue from the sale of the Kentucky and Papini properties can go towazd the development of the North side of Valmont Pazk and that this can be addressed in the CIP process. Murphy questioned whether the Board should inform City Council that funds have not been identified for the South portion of the pazk. Guthrie asked if there was any comment on the basic park amenities listed on the South side of the park plan such as picnic shelters and the lazge accessible playground. Pazk shelters can be rented and staff felt it important to provide a large accessible playground. 5 Stoller reminded everyone that the PRAB's chazge is to make a recommendation to City Council regazding Valmont City Pazk. He felt the meeting's discussion had been good and he felt proud to take the recommendation to City Council. He indicated that he would get a draft of the Board's recommendation to staff by Wednesday. The PRAB recommendations created fox the }oint City CouncillPRAB study session on February 12, 2008 were: • The PRAB recognizes and endorses the planning process developed by the Department and expresses its appreciation to the staff and members of the community who participated in the Valmont Pazk Advisory group (VPAG), and the Community members who provided input through surveys and at the various public meetings of the VPAG and the PRAB. • Given the public involvement and excitement generated by the process, the PRAB sees a need for prompt, tangible action at Valmont, but also recognizes that funding cunrently is not available for development of the pazk, meaning that development inevitably will occur in phases. • Given the strong public support for a bike park, including support from various cycling organizations, as well as the long tenor identification of Boulder with cycling, the PRAB proposes that the initial phase of development focus on establishing a bike pazk in the north pazcel of the pazk with the design to be cautious of conflicts that might azise from establishing passive recreation within an active recreation area. The north side development also should include redeveloping the existing dog park. • While development funding is not currently available, the PRAB notes that, beginning in 2009, the Depantment will receive one-time revenue over a three year period from the sale of the Kentucky and Papini properties. Such revenue, together with other funding sources, might be available for developing the north parcel. Funding pniorities should be set and approved through the normal system- wide capital improvements process. • While no funding is available for the development of the south pazcel, the PRAB has the following recommendations for its future development: • The PRAB endorses the concept of designing flexibility of uses for turf fields represented in Option A that allows for a broader range of activities and that such fields be lighted to maximize the hours of use. • The PRAB endorses the concept pf placing an outdoor amphitheater in the proximity of "the knoll," as represented (with some vaziation) in both Options A and B, as well as establishing a picnic area and accessible playground as represented in both Options. • The PRAB endorses pursuing the vision of a water/aquatics area and recommends that staff investigate and develop design concepts that reflect visual compatibility with the rest of the pazk within a framework that is financially feasible, including the possibility of being operated in a revenue positive fashion, while respecting environmental constraints and values. 6 • Recognizing the fmancial constraints facing the City, the development of indoor facilities for activities such as tennis, volleyball, basketball, ice skating, and the performing arts will best be achieved through public-private partnerships. Therefore, the PRAB encourages Council to take steps to enhance those relationships specifically including revisiting the issue of amending the City Charter provision that places a twenty year limit on land leases. Further, the PRAB recommends that selection of such facilities consider the extent to which the facility can contribute to the economic vitality of the City. • Recognizing that Nordic skiing is a valued, but weather-dependent, activity in the Boulder community, the overall park design should be cognizant of maintaining contiguous corridors that would be suitable for groomed Nordic skiing when conditions allow. VII. MATTERS FROM THE DEPARTMENT A. Update on the City Manager's Work Group on Recreation Financing Geden gave a brief update on the project. She highlighted the following: the information sharing phase is complete, including the RAF Analysis and the Benchmarking Analysis. She said the group is now meeting twice monthly and are beginning the deliberation process to use the information to make recommendations to the City Manager. She indicated Davidow is working with the facilitator to hone a process to provide meaningful feedback to the City Manager. B. Update on department meetings with aquatics groups Geden gave a brief verbal update on the status of these meetings. This summer season, as a pilot project the department will lower lane fees at Scott Carpenter pool from $26.91 per lane per hour to $20.00 per lane per hour. After the summer ends the department will assess the impact on revenue. All groups will also be offered an opportunity to hold an event at one of the facilities during non peak times at no additional fee. The event would be pre arranged at least three months in advance and at a time when the event would have the least impact on public use. The department will also work with groups to develop potential volunteer opportunities that could result in credits toward rental fees at $10.00 per person per hour. Geden answered that with the lower fees BAM would be able to increase their usage of the pool. Geden also said that this meeting would be Recreation Superintendent Jamie Sabbach's last meeting. She thanked Jamie officially for her work for the past five years. She also said that she made a significant contribution to the recreation division that resulted in a $1,000,000 fund balance in the RAF and new programs and services. Geden said she wanted to publicly thank Jamie for everything she has done. She will be missed. Stoller, Hartogh and Davidow also thanked Sabbach for her service. 7 VIII. MATTERS FROM BOARD MEMBERS A. Discussion of Board operating procedures and next steps Davidow provided a brief verbal update on the status of this item. He thanked Hartogh for her input that resulted in making a good document better. He indicated that the City Attorney's office will review the document before it is voted on by the Boazd. Murphy made a motion to table the item. Webber seconded the motion. The motion carried. With Chair Stoller now present the Boazd voted to approve the November 26, 2007 minutes as written. IX. NEXT BOARD MEETING: The Board voted to reschedule the Mazch 24, 2008 Boazd meeting to Mazch 31, 2008. X. ADJOURN The meeting adjourned at 11:15 p.m. APPROVED BY PARKS AND RECREATION ADVISORY BOARD ~~1~- Stu Stoller Board Chair Atte~sty ~ ~ SallySally D Recording Secretazy 8