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Minutes - Boulder Housing Partners - 9/12/2011 BOULDER HOUSING PARTNERS ANNUAL MEETING OF THE BOARD OF COMMISSIONERS SEPTEMBER 12, 2011, 2:30 PM 4800 BROADWAY, BOULDER COLORADO Commissioner Topping Betsey Martens Kathy Haddock, CAO Commissioner Eckert Jim Koczela Commissioner McCormick Tim Beal Public: Commissioner Ageton(absent) Lindsay Moss John Wesley Commissioner Holton Liz Wolfert Commissioner Klerman Shari Owen Commissioner Hempel Greg Harms Commissioner Lawrence Commissioner Mitchell 1. Call to order Commissioner McCormick called the regular meeting of the Board of Commissioners to order at 2:33 pin. II. Determination of Quorum A quorum was declared. III. Public Participation John Wesley, a resident at Walnut Place, passed out a letter to Commissioners explaining the unforeseen consequences of Boulder Housing Partners' energy improvements at Walnut Place that eliminated his excess utility charge. The effect is that Mr. Wesley's food stamp allotment has been reduced. BHP is working on a consensual resolution to this problem with HUD. The Commissioners asked the staff to stay on top of the situation and report back about the final decision by HUD. IV. Board Announcements Commissioner Mitchell announced that she won't be able to attend the Commissioners' retreat. Commissioner Topping acknowledged staff for setting up the presentations by the City of Boulder and Excel in regard to the ownership of utilities and Boulder's energy future. He asked if the Betsey would draft a letter describing BHP's interests in the discussion for review at the retreat. 1 Commissioner Holton distributed and read a letter to all Commissioners disclosing a potential conflict of interest he has related to a property at 1000 Alpine. Betsey reminded the Commissioners about upcoming conference opportunities. V. Board Committee Reports Governance COMMISSIONER LAWRENCE MADE A MOTION NOMINATING COMMISSIONER MCCORMICK AS CHAIR AND COMMISSIONER KLERMAN AS VICE CHAIR OF THE BOARD OF COMMISSIONERS FOR BOULDER HOUSING PARTNERS. THE MOTION WAS SECONDED BY COMMISSIONER TOPPING. THE SLATE OF NOMINATIONS WAS UNAMIMOUSLY APPROVED BY ACCLAMATION. Finance Commissioner Topping, reporting for the Finance Committee, reported on the compensation analysis done by staff. The Development fee for ROP will be recorded in September, with cash coming in next year. Finance also discussed the budget impact of the Moving to Work Program and the conversion of the Public Housing units. RRC There was no report from the Resident Representative Council as Commissioner Hemple was absent. Foundation Commissioner Holton, reporting for the Foundation Board, reported that the fundraising at the ROP grand opening brought in $3,000. Their annual goal is $15,000, and currently the focus of their agenda is fundraising. Commissioner Klerman asked if the Foundation would share their budget with the Commissioners. Commissioner Holton will bring a copy. 2 2 Development Commissioner Eckert, reporting for the Development Conunittee, stated that the Committee supports moving forward with the 4600 Broadway project. The Committee had also discussed the Lee Hill project. The neighborhood meeting to introduce the project is scheduled for Sept 29t" at the Armory building. Differing options for financing the funding of High Mar were discussed. VI. Approval of the Agenda Consent agenda items: 1. Minutes from July 11, 2011 COMMISSIONER ECKERT MOVED TO APPROVE THE CONSENT AGENDA. COMMISSIONER TOPPING SECONDED THE MOTION. The motion passed unanimously. VII. Action Agenda Director's Report Betsey reported that BHP had received the MTW contract, but clarification is still needed about how the block grant is to be renewed. Betsey clarified the funding fundamentals of MTW to the Board. It is not a contractual amount and it can vary based on annual appropriation. The Board discussed the upcoming Board retreat and the materials that are needed for their review. Commissioner Mitchell said that the Community Foundation has issued their Annual Trends Report. The Community Foundation is scheduled to present the findings from the report at BHP on October 14"' from 10:30-11:30am. Betsey announced that the negotiations with Wells Fargo and the City have been finalized. Kathy Haddock thanked BHP for their efforts in the negotiations. Betsey informed the Board of HUD's budget projections for 2012, stating that the budget is showing a decrease in funding for all federal housing programs. 3 Management Report July 2011 Financial Summary Jim K. presented the July financials and answered questions from the Board. Commissioner McCormick asked where the government stands on HAP and PH reserves. Betsey said. that public housing reserves are currently shown as an offset against a lower appropriation, but the Section 8 reserves are not. Development Report Resolution #12: Private Activity Bonds Liz Wolfert presented Resolution # 12 to the Board and added that the total amount shown on the resolution was a typo and gave the corrected one to Conunissioner McCormick. Commissioner Lawrence added that the Private Activity Bonds were good for three years. COMMISSIONER TOPPING MOVED TO APPROVE AMENDED RESOLUTION 912. COMMISSIONER KLERMAN SECONDED THE MOTION. The motion passed unanimously. 1175 Lee Hill The primary action item was a review of eligibility. Following a long discussion, the Board decided to make no change in the current rules regarding ineligibility of applicants with convictions or arrests related to sex offense or methamphetamine use. Staff will return next month with guidance about language for a case-by-case review of other criminal charges. The Board directed staff to initiate a pilot program at the tenant-based Housing First program (NOT 1175 Lee Hill) regarding sex offenders. Staff will return with language on that program. Betsey said the neighborhood meeting is scheduled for September 29"'. So far, BHP has heard from four neighbors about their concerns for the development. 4 Ur r COMMISSIONER TOPPING MADE A MOTION TO RECESS INTO EXECUTIVE SESSION AT THE CLOSE OF THE MEETING AS PER COLORADO STATUTE CRS-24-6-402 4(f) TO DISCUSS REAL ESTATE MATTERS. COMMISSIONER KLERMAN SECONDED THE MOTION. The motion passed unanimously. VIII. Adjourn COMMISSIONER TOPPING MADE A MOTION TO ADJOURN THE REGULAR MEETING OF THE BOARD OF COMMISSIONERS. COMMISSIONER KLERMAN SECONDED THE MOTION. The motion passed unanimously. The regular session of the Board of Commissioners adjourned at 5:00 pm SEAL DATE: 9/12/1.1 J 7 G(A ANGELA MCCORMICK,CHAIR Boulder Housing Partners BETSEY MARTENS Executive Director TEENA 'ELLS Recording Secretary 5