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Minutes - Downtown Management Commission - 07/02/2012 CITY OF BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES FORM NAME OF BOARD/COMMISSION: DOWNTOWN MANAGEMENT COMMISSION NAME/TELEPHONE OF PERSON PREPARING SUMMARY: Ruth Weiss - 303-413-7318 NAMES OF MEMBERS, STAFF, AND INVITED GUES'T'S PRESENT: BOARD MEMBERS: CORNELIUS (absent), CRABTREE, DEANS, KOVAL, PATTERSON STAFF: WINTER, JOBERT, LANDRITH, JOHNSON, MARTIN GUESTS: SEAN MAHER TYPE OF MEETING: Regular Meeting July 2, 2012 AGENDA ITEM 1- Roll Call: Meeting called to order at 5:34 p.m. AGENDA I'T'EM 2 -Approval of the June 4, 2012 Minutes: (See Action Item Below) AGENDA ITEM 3 -Police Update: Commander Johnson mentioned that calls on the mall were down in June compared to last year. Fights and assaults were also down from last year. Creek patrols have kicked off and are a matter of displacement. Downtown has been busy with summer activities. Patterson asked if the homeless population has increased with the closing of Downtown Denver's mall sleeping. Johnson replied that it has not been the case. AGENDA ITEM 4 - Public Participation: None AGENDA ITEM 5 - Parks Update: Martin mentioned that people are visiting the mall and making messes. Cleaning up occurs with a recycled water scrubbing machine almost daily by staff. There is an additional seasonal worker this summer to assist along with the Ready to Work crew. Martin continued that Forestry has walked the mall and looked at the trees and will be contracting out some dead and low limb pruning. There was an irrigation main break on the 1300 block that was flooding the basement of Salvaggio's and it was fixed within two days. In 2013, Parks and Recreation has funding for irrigation refurbishment on the Pearl Street Mall and will coordinate with Forestry to expand some tree grates and replace some trees as the irrigation upgrades are being done; and, will coordinate with Public Works and the Sidewalk Program to replace some sidewalks. The 1100 block of the mall in January 2013 will begin the replacement of irrigation mains and installing a very efficient irrigation system. Mains will be intentionally placed in flower beds for convenience of access to eliminate tearing up the bricks when repairs are necessary. Tulips have been ordered. Patterson questioned what would be placed in the lower beds and Martin responded that the beds have 35 year old soil that would be replaced with new good soil and have annuals planted. Patterson asked if the retailers on the 1100 block would be informed and the response was affirmative. Crabtree offered kudos for the shade structures on the 1300 block. AGENDA ITEM 6 - BID Update: Maher mentioned that DBI measures visitor counts through the Visitor's Center and that through June it is up 20% year to date. DBI get calls daily with fire concerns i.e., is the mall open, are highways open? Maher continued that the marketing front the promotion with KBCO and Fiat to give away a Fiat and registration at Bands on the Bricks. 9News will be starting an ad run next week that will run through Arts Fest. Folsom fireworks have been cancelled. Open Arts Fest is July 215 and 22°d. The Homecoming Parade was discussed and the University would like it to be downtown on the Lights of December parade route on the street however staff does not support that route. Redevelopment at II°i and Pearl was resubmitted for site review to the Planning Board, is fully endorsed by DBI and will go to Planning Board on July 26`h. WW Reynolds submitted a concept review package today to the Planning staff for 14`h and Walnut which will be 55,000 square feet of commercial space and will be connected to the Colorado Building. Koval questioned the parking and Maher offered there will be 90 spaces underground. Patterson questioned what can be done to accommodate the Homecoming Parade. Winter offered that the University wanted to blend in the Homecoming with the Stampede and band and still keep it downtown. AGENDA ITEM 7 -Civic Use Task Force IV Recommendation to City Council: Winter mentioned that there has been movement and realization of options by the Task Force. Winter continued that if something is to be done, it will need to be in partnership with the St. Julien. Bruce Porcelli has been asked to join the Task Force and looking at models. The "Layer Cake" approach of different layers such as the St. Julien would have a layer and a cinema would have a layer and other layers for others. The approach is now more like a "marble cake" with the St. Julien possibly developing and operating the building with an agreement of civic use/nonprofit use of the space. Winter continued that it is a fundamental shift that is viable and Porcelli is looking into it. The other option is to wait until 2020 and Porcelli can do whatever he wants with it. Koval questioned if Porcelli is willing to do something now and Winter responded that it would have to financially benefit the St. Julien and meeting space alone would not be a benefit. AGENDA ITEM 8 - Matters from the Commissioners: None AGENDA ITEM 9- Matters from the Staff: Matthews discussed the Pro Cycling Challenge downtown have final plans to be finalized and where to put 150,000 people and 50,000 cars. Parking plans and operations are currently being formed; CU has offered 5,100 spaces on campus with a fee of $30 or $20 per vehicle to offset the cost and shuttle service they will run. There is a thought of closing Pearl Street all the way to Folsom and converting portions of Pearl into additional parking and shuttle drop off and pick up. The garages downtown will charge to park at $30 per car and $30 for the surface lots for that day. The biggest issue is that garages are free on Saturday and Sunday for employees and patrons so outreach will be needed. Another concern is where to put 30,000 to 50,000 bicycles for people that come downtown. Stazio Fields and Pleasantview Soccer Fields as park and rides; put your bike on your car and bike downtown. Heavy outreach and alternative modes will be focused. This will be finalized by the end of July. Matthews offered that estimates have come in as high as 250,000 people may attend. Koval questioned what other towns have done. Matthews replied that Boulder will have the race come through twice and it is occurring on a Saturday, so larger crowds are anticipated. Large screen tv and a festival will be happening in conjunction with the race on East Pearl. Boulder Boulder strategy was discussed. Volunteering was discussed. Civic Area Master Plan will have an Open House at BMoCA on July 11 th at 5:30 p.m. and Deans offered to attend- The Downtown Improvement Projects update: there will be funding of an additional streetlight for 15'h Street along with replacement of a few others; West Pearl needs more work and more businesses involved; 14'x' Street by RTD is moving along. Garage signage and graphics update has the consultant coming in July, the garages are all mapped and locations of all the new signs are identified, wrapping up the final blueprints for all the painting with a UP out shortly. Matthews continued that at a conference last month, he was able to sit down with a software engineer and a sign manufacturer, graphics people to design the sign for variable messaging and waiting for full schematics to sign off on them since no one does it all. Matthews continued that there will be another meeting with another parking technology company to look at the internal processes to have the systems under one. Matthews is targeting to have it all done at the end of the third quarter or start of the fourth quarter of this year. Smoking on the Mall ban ordinance was discussed by Winter. Patterson questioned smoking on the alleys of the mall and Winter replied that they are starting with the mall proper first. The commissioners discussed and concluded that the August meeting will be cancelled. Landrith mentioned that the official anniversary of the Pearl Street Mall is on Monday, August 6`h and will he celebrating on Wednesday evening, August I", with Bands on the Bricks and would like the Commission to be there at 6:45 pm for the Mayor's Declaration which will be followed by a flash mob, stilt walkers, and public participation. Meeting adjourned at 6:30 p.m. ACTION ITEMS: MOTION: Deans motioned to approve the June 4, 2012 meeting minutes. Patterson seconded. Approved unanimously. FUTURE MEETINGS: August 6, 2012 Regular Meeting Council Chambers APPROVED BY: DOWNTOWN M MENT" COMMISSION Attest: Ruth Weiss, Secretary John Koval, Chair