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Minutes - Downtown Management Commission - 09/12/2011 CITY OF BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES FORM NAME OF BOARD/COMMISSION: DOWNTOWN MANAGEMENT COMMISSION NAME/TELEPHONE OF PERSON PREPARING SUNINIARY: Ruth Weiss - 303-413-7318 NAMES OF MEMBERS, STAFF, AND INVITED GUESTS PRESENT: BOARD MEMBERS: CORNELIUS, KOVAL, McMULLEN, PATTERSON STAFF: WINTER, CUNNINGHAM, WEISS, LA HAIE, WEINHEIMER GUESTS: ELIZABETH ANN HONDORF TYPE OF MEETING: Off-Site September 12, 2011 AGENDA ITEM 1- Roll Call: Meeting called to order at 5:32 p.m. AGENDA ITEM 2 - Approval of the August 12011 was motioned by Cornelius. McMullen seconded the motion and all commissioners in favor. (See Action Item Below) AGENDA ITEM 3 - Public Participation: McMullen offered that municipalization is a private issue. Cornelius had no comment. 2A is one step further to do studies to obtain numbers from the business side prior to municipalization. AGENDA ITEM 4 -Police Update: Weinheimer commented that August was considerably up from last year particularly with thefts and trespasses. Liquor law violations were all officer generated from one event. Drug task force has been working on the mall since July with 6 people selling marijuana on the mall and band shell. Cunningham questioned a particular group of transients. Weinheimer commented that the mall officers are aware of them. Cornelius questioned the trespass numbers.. McMullen questioned the DUI's and responded that there are new officers in training, kids are back. Winter offered that when there is an increase in enforcement, there is an increase in the numbers. AGENDA ITEM 5 -Parks Update: La Hale mentioned that the Tulip Bulb Giveaway produced $586 in donations with over 400 bags of tulips distributed. Additional irrigation breaks on the mall and the benches and ballards are being worked on. Tulip bulbs will arrive in Mid-October, 15,000 to be planted. Patterson questioned if the holiday lights were LED and still up on the mall. The lights are not up now and there will be coordination with DBI and Parks to get them up. Maher offered that LED lights are expensive and will not be used off the mall. A new look for lights will be tried this year. Patterson questioned Weinheimer's read on the Home Town Fair and the Boulder Creek Fair. Weinheimer offered that due to flooding potential there was an increase in enforcement and did not recall any issues with either event. AGENDA ITEM 6 - BID Update: Maher mentioned the BID 2012 budget is going to City Council next month; budget includes new banners on the east and west end, thanks to Downtown Management, and a user survey next year. Band on the Bricks actually made some money for the first time in 14 years. Fashion's Night Out by Vogue was a huge success and the merchants were most excited. It will become an annual event; all 22 stores had good results. September 24 begins Fall Festival and there will be no fence on the south side this year. Other events include that Stampede last Friday and very successful with large crowds and another Stampede will be this Friday. Maher continued that there will be a mail and email survey conducted and looking to fmd out why people don't come downtown. Patterson questioned the number of zip codes that will be targeted. Koval offered that the information is very valuable. The last survey was in 1999. The survey will take place from mid October to mid November and looking for a least 800 responses Winter commented that the survey helps to battle perceptions and the word that is out there. DT5 Zoning Change goes to Council; Planning Board approved it unanimously. Midyette project at 1600 Pearl was shared by Maher; HVAC was a concern with neighbors and will be imbedded to alleviate concern. Maher continued with municipalization and that Matt Appelbaum and will be at the DBI meeting 7:30 a.m. on Wednesday morning. AGENDA ITEM 7 - Public Hearing and Consideration of a Motion to Recommend to City Council the Downtown Round 2 Capital Investment Strategy Projects: Winter clarified that there is a Round One and a Round Two of Capital Investment Strategy. Round One will be on the ballot in November regarding significant deficiencies and some special projects, and does not involve raising taxes; $2.5 Mullion is dedicated for improvements in the downtown area; streetscape unprovements, public art, interactive mall kiosks, work on the civic plaza area, pedestrian enhancements at RTD for the new buses, street trees in good shape and new grates. These projects were identified by a subcommittee that met last year and hopefully will pass with 1 voters. Round Two are improvements in the future projects and not deficiencies: to be reviewed by a same citizen committee that dealt with Round One and potentially may involve an increase of taxes in 2012 but nothing is decided to date. Downtown projects may include to create some funding for the civic use building; layer cake approach that brought down to smaller portions hence the idea that is currently being studied is to break the cost down and Winter had an idea for the city to do the outer skin or to green it. Costs are not yet associated, FAM has put some funding together to open the Farmers' Market to a year round situation. Koval preferred to work on it with numbers; civic center by McMullen: use a cost estimating firm in Denver to have numbers in place. Commissioners preferred to have the number in order to make a motion. Winter offered that CU is doing a class on a year round Farmers' Market and looking forward for the results. AGENDA ITEM 8 - Matters from the Commissioners: Cornelius discussed the FAR bonus to extend the DT5zone and wanted to get DMC's consensus for endorsement. McMullen, Patterson and Koval were on board. Winter mentioned a memo in the packet regarding potential parking and traffic impacts. Additional FAR for offices will have parking impacts and how to meet the impacts. The increase may be met by increasing all mode share which Go Boulder feels is realistic. Overall utilization included not only CAGID but included as much private parking as could be seen. Overall public (CAGID) utilization is 74% at lunchtime midweek and the private utilization was 61%. There seems to be opportunities to increase utilization on the private side and looking to partner with private enterprise. The final report should be available for the November meeting with Bill Fox. Koval questioned if additional revenue can be dedicated to CAGID and Winter offered that this is her hope. McMullen questioned the rate structure and its impact on the utilization. Winter offered that the study did not go that far and that the report is a snapshot in time -mid weekday lunch. Cornelius questioned the additional 2000 projected trip miles can be acconnmodated with the current parking and the response by Winter was negative. Winter continued with projections to ultimate build out in the future with the current zoning. There is also the assumption that alt mode would increase up to 70% as well. Winter offered that the financial analysis has not yet been done and has not been applied to model in CAGID yet. There are ways to accommodate include moving towards variable pricing, increase pricing, and the big opportunity would be some shared management of parking such as having the city manage the Spruce garage to maximize utilization. Better management would eliminate the need for some additional spaces. Cornelius motioned that DMC endorses the staff recommendation to extend the FAR Bonus in DT5. McMullen seconded the motion. Public comments were encouraged. Elizabeth Ann Hondorf offered that the unlicensed and short term rental units could be brought in and could be taxed at 5 or 10 % rather than using taxpayer funds. Said rentals would be required to provide their own parking. McMullen offered that the City of Grand Lake recently passed a Vacation Rental Tax regarding short term rentals. The motion passed unanimously. Midyette building was discussed and it has not yet gone to Planning Board. McMullen offered that it fits in well and would like a presentation done for DMC on the project. Koval questioned the ETown meeting. Maher mentioned that there was a fund raising event at Tesla. Koval questioned how ETown Hall was progressing. AGENDA ITEM 9 - Matters from the Staff. Matthews mentioned that the contract is in the works with Pictoform for the garages: will be back in early October with ideas, committed to an open public process and perhaps forming several gallery ideas for the purpose of feedback. Most of the winter to be spent in design and bid process with painting beginning in the Spring. Koval offered that Pictoform's concepts will change how it moves forward; an integration of passageways to the garages and the mall; appropriate and integrated signage; partnering with CU and the scope of work for the electronics is still underway. Matthews continued that he is looking for ideas for the name and brand: green park for a sustainability: bolder park:. or quick park, to name a few. Cunningham mentioned that there will not be competition regarding the mall carts this February as they all will be returning. Jobert will be sending out the 2012 proposed budget in the next few days and she will be available to meet if necessary. Matthews mentioned that he is getting feedback that the parking spaces in Randolph are too small and questioned the commissioners if it should be redone. The response was negative. Meeting adjourned at 6:49 p.m. ACTION ITEMS: MOTION: Approval of the August 1, 2011 was motioned by Cornelius. McMullen seconded the motion and all commissioners were in favor. MOTION: Cornelius motioned that DMC endorses the staff recommendation to extend the FAR Bonus in DT5. McMullen seconded the motion. The motion passed unanimously. 2 FUTURE MEETINGS: October 3, 2011 Council Chambers Regular Meeting APPROVED BY: DOWNTOWN ENT COMMISSION Attest: Ruth Weiss, Secretary 01~ 1 0 air