Minutes - Downtown Management Commission - 03/07/2011
CITY OF BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING MINUTES FORM
NAME OF BOARD/COMMISSION: DOWNTOWN MANAGEMENT COMMISSION
NAME/TELEPHONE OF PERSON PREPARING SUMMARY: Ruth Weiss - 303-413-7318
NAMES OF MEMBERS, STAFF, AND INVITED GUESTS PRESENT:
BOARD MEMBERS: DAHL, KOVAL, McMULLEN, PATTERSON (absent), RUTHERFORD
STAFF: WINTER, CUNNINGHAM, JOBERT, WEISS, LANDRITH, MATTHEWS,
WEINHEIMER, MARTIN
GUESTS: SEAN MAHER, ELIZABETH VASATKA, JEREMY EPSTEIN, JAIME
HARKINS
TYPE OF MEETING: Off Site MINUTES REGULAR MEETING: March 7, 2011
AGENDA ITEM 1 - Roll Call: Meeting called to order at 5:33 p.m.
AGENDA ITEM 2 - Approval of the February 7, 2011 Minutes: (See Action Item Below)
AGENDA ITEM 3 - Energy Smart at Work presentation by Elizabeth Vasatka: Vasatka, Local Environmental
Action Division's Business Sustainability Coordinator, approached the podium to update and information share regarding
energy efficiency. Vasatka gave a brief synopsis of the goals and services, grants received, and discussed commercial
services such as faucet aerators, the small building tune up for HV, services for refrigeration units and air compressors.
Upgrade services are also available to assist with energy rebates for lighting; equipment rebates that will soon include air
compressors, early retirement for HVAC equipment and food service. Funding is limited and will be distributed on a
first come, first serve basis for the Boulder countywide grants. Rutherford questioned funds for lighting. Vasatka
mentioned that rebates are distributed after completion and payment has been made to contractor. Rutherford commented
that this program is wonderful. Dahl questioned what is and is not included. Vasatka replied that benefit is split with
landlord and tenant, the challenge is tenants and landlords conversing together. Upgrade is for property owners to install
equipment with greater efficiency. LEAD Staff was presented to the commission.
AGENDA ITEM 4 - Capital Investment Strategy Study Session Follow-up: Winter commented on the study
session memo in the packet and mentioned that Jane Brautigatn, City Manager, is looking for individuals to work on
the project that includes the ballot initiative and capital needs. Winter continued that boards and commission as well
stakeholder groups are being solicited for participation. Winter mentioned that a design professional was sought.
Session begins in early April.
AGENDA ITEM 5 - Public Participation: None
AGENDA ITEM 6 - Police Update: Weinheimer mentioned that February 2011 was considerably slower than in
February of 2010. Stats were down across the board with the exception of robberies: a purse snatcher and an
attempted street robbery. There were more calls in the bars this year from last year. Koval questioned the
parameters of the report. Rutherford questioned the definition of loitering and Weinheimer replied it has a wide
definition, primarily, blocking someone's path. Weinheimer commented on the homeless increase on the paths.
Koval mentioned that transient people are collecting around schools and making parents uncomfortable.
Weinheimer is aware of situation and monitoring it closely.
AGENDA ITEM 7 - Parks Update: Martin distributed Family Gathering Area information to the commission. This
project will begin on March 14 and should take six weeks dependent on weather and will create a safer place by the
removal of rotting wood and removal of stairs. The design intent will remain with longevity and safety of product as the
focus. Drainage will be increased and budgeted for $100,000 or less. McMullen questioned construction timing and
Martin replied that it will commence at 7am to take advantage of low mall traffic. Rutherford questioned contractor to he
used. Winter questioned if bollards are being replaced and Martin replied affirmatively. Martin continued that 3 trees
will be replaced on the 1300 block due to their declining health.
AGENDA ITEM S -BID Update: Maher mentioned that the Visitor Center reopened on March 4"'; Visitor center
lease has been extended for 5 years; 2011 Visitor Guide is out; Marketing Committee meeting tomorrow with budget
presentation; television budget to be increased; Downtown fashion show is Thursday; Carriage House negotiating
purchase and DBI board is concerned with this purchase due to the high profile of the selected location. Rutherford
commented that $10,000 was donated to the Carriage House for repair of a boiler with a condition that there were no
capital purchases or the funds would not have been provided. Rutherford continued that CDBG, Community
Development Block Grant funded this money. McMullen and Koval agreed that its gateway and highly visible, however,
not an issue of the creditability of the organization. Winter mentioned that the 28`h Street corridor was mentioned at a
recent meeting and that other areas were discussed. Maher continued that Joy Ekstine, executive director of Carriage
House, questioned the police viewpoint and Weinheimer senses complications with the site, commented on the SOS site
on 13'h that was problematic. Koval suggested speaking with Kevin Braney, principal at Boulder High School, to weigh
in. Maher continued that another potential location was 101 Pearl, a two story building with 11 units. McMullen
motioned that DMC has identified numerous issues that need careful consideration to be addressed before the Carriage
House should move in to "First Wok Space"/ Yocum Building. Rutherford seconded. All commissioners approved
unanimously.
AGENDA ITEM 9 - Matters from the Commissioners: McMullen offered to Rutherford his thanks for all he has
done on the board, Koval concurred. Rutherford commented that he. enjoyed his time on the board. Dahl gave congrats.
Koval mentioned the good conversation at the Ops meeting. McMullen commented on the budget figures and
complimented Winter and Jobert on getting the board through a difficult year. Rutherford commented on the Vastaka
proposal and mentioned the free analysis and the value of how to save resources and money.
AGENDA ITEM 14 - Matters from the Staff: Matthews offered that the Pearl Street irrigation system replacement
has begun on 1500 and 1600 blocks on Pearl Street. Matthews continued that he is waiting to get specs and final product
approval. Dahl questioned garage painting. Matthews replied that a draft RFP is out there and waiting to hire a
consultant. Winter offered that variable messaging will be part of the RFP. Jobert commented that the first part of the
budget process has begun. The actual budget process will begin in May. Winter offered that there are two applicants for
DMC. Winter commented that Cafc Seating and Mobile Food Trucks are going to the Planning Board on Thursday and
should be wrapped up in May. Winter continued that the tree islands will be removed, relocating bikes and some trees on
the southern end will remain. It should take about a week to complete and will give the Farmers' Market additional
space. The design of 15u' Street will be addressed next to bring it up to a Downtown specs. Winter continued that she
received a request to help fund the B Cycle. Winter offered concern if the project fails and what the payback would be
for infrastructure and would appreciate questions and thoughts from DMC as this goes forward. It is a TDM program and
most stations are located in the Downtown area. McMullen offered that chips in the bikes will track them via GPS. At a
recent meeting, how to devise a single access card for EcoPass, bike share, etc., was discussed. Koval questioned the
funding gap and Winter replied $50,000. Winter commented that DMC is sponsoring one station and funds would be
returned should it fail.
Meeting adjourned at 6:45 p.m.
ACTION ITEMS:
MOTION: Dahl motioned to approve the February 7, 2011 meeting minutes. Rutherford seconded.
Approved unanimously.
MOTION: McMullen motioned that DMC has identified numerous issues that need careful consideration to be
addressed before the Carriage House should move in to "First Wok Space"/ Oakland Building.
Rutherford seconded. All commissioners approved unanimously.
FUTURE MEETINGS:
April 4, 2011 Council Chambers Regular Meeting
2
APPROVED BY: DOWNTOWN MANAGEMENT COMMISSION
Attest:
Ruth Weiss, Secretary Mati McMullen, Chair