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Meeting Packet - BJAD Parking and Travel - 10/12/2011 Joint Meeting of Boulder Junction Access District (BJAD) Parking and Travel Demand Management (TDM) Commissions October 12, 2011 8 - 10 a.m. DUHMD/PS Conference Room, 1500 Pearl Street, Suite 302 AGENDA 1. Roll Call for Each Commission 2. Approval of July 21, 2011 Joint Commission Meeting Minutes 3. Public Participation 4. Public Hearing and Consideration of a Motion to Recommend to City Council the Boulder Junction Access District Parking and TDM 2012 Budgets 5. Matters from Commissioners 6. Matters from Staff Attachments: - Meeting Minutes - 2012 Fund Financials - Parking and TDM CITY OF BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES FORM NAME OF BOARD/COMMISSION: BOULDER JUNCTION ACCESS DISTRICT JOINT MEETING NAME/TELEPHONE OF PERSON PREPARING SUM MARY: Ruth Weiss - 303-413-7318 NAMES OF MEMBERS, STAFF, AND INVITED GUESTS PRESENT: BOARD MEMBERS: SHANAHAN, PAWLOWSKI, KOVAL, PEDERSEN, HOLLISTER (absent), SUTHERLAND (absent) STAFF: WINTER, WEISS, LANDRITH, MATTHEWS, HADDOCK, LLANES, GRADER, HAGELLN GUESTS: DAN GUIMOND, CHRISTOPHER LEUTZINGER, HARRIS FABERMAN TYPE OF MEETING: MINUTES REGULAR MEETING: July 21, 2011 AGENDA ITEM I - Roll Call: Meeting called to order at 8:16 am AGENDA ITEM 2 - Approval of the April 13, 2011 Minutes: (See Action Item Below) AGENDA ITEM 3 - Public Participation: None AGENDA ITEM 4 - Presentation of the Proposal for t he Development of the RTD Boulder Transit Village Parcel: Pedersen presented the site plans and gave detailed specifics of the proposal. Colored perspectives were presented and discussed. Plans will be presented to Planning Board in September. Costs of the parking portion of the project were discussed. Total project is $53 million; hopes to lease spaces to district for seven years and then the district would have ownership. Winter offered that downtown Randolph Center was a similar to the project being presented. Pedersen offered that Carl Walker designed the garage and a management plan; ticket booth does not need to be staffed and the difficult component is the RTD patrons. RTD has expressed a willingness to register the users of the garage via a key card. There would be no dedicated parking spaces, hotel guests would use the garage with a key card for their stay, and it would be managed by the district. There maybe an opportunity to sell passes since the project across the street is limited in its parking space allocation. The parking needs of the Affordable Housing units are a 1 to 1.5 mix. Depot is proposed to be a restaurant/entertainment venue. Pedersen continued that they anticipate a restaurant, local brewery. Junction Place will have limited parking. Winter questioned the status of RTD payments for a revenue stream for maintenance costs. Pedersen responded that RTD does not want to worry about parking, they don't want to own it or pay maintenance costs for it. RTD may take an allocation of parking now to get it built, and satisfy the FTA. TOD is unbundled shared parking. Pedersen explained the allocation of parking to the various entities involved. Bus box will be below grade, parking will be above -grade. Winter offered that the city would own access to a designated number of spaces and continued that the zoning states unbundled shared parking. Pedersen mentioned that a Reader Board will display the parking status. Winter mentioned that the issue for the district is the number of permits available. Winter offered that a Neighborhood Parking Program (NPP) may be necessary as the on-street spaces become desired. Pawlowski asked about the potential for spaces to become scarce. Winter replied that anticipating parking demand for a mixed use area is difficult. Winter stated that there is a need to get the RTD perspective. The agreement states that there is no free parking. Winter voiced concern with the efficiency of the technology for an unmanned parking booth. Pawlowski mentioned that the demand will outstrip the supply, doesn't think the north parking will satisfy the south parking when full, there should be no free parking. Winter commented that RTD has many issues. Guimond mentioned that RTD has statutory limitations. Koval queried if this is the best location, is this a good deal? Winter mentioned that no action is anticipated today and the need to go through the agreement, request for the cost, and review lease proposal with spreadsheets. Pedersen mentioned that with site approval, the ground breaking is expected sometime next year. Winter mentioned discussing surface parking as an option. Koval questioned if parking is incorporated in the residential stream. Pedersen offered that they were not looking to make money on parking. Winter offered that a timeline is needed with a focus on the agreement. Guimond and Leutzinger discussed their calculations; how they were derived. Leutzinger discussed the map provided in their draft analysis, discussed timelines anticipated; Leutzinger mentioned that this is the amount of development anticipated in the next 15 years. Winter clari Ei ed that the on street parking will need an NPP when the bus service begins. Koval questioned the maximization of density for assumptions. Guimond offered that they weren't maxed. Parcel 8 is not part of the district since it hasn't been rezoned. The district will decide. Projections of revenue and needs were discussed. Leutzinger continued with parking assumptions, then supply assumptions as provided by the city. Winter mentioned to take out Steel Yards; Pearl Parkway needs to be revisited with a finer grade analysis of on-street parking spaces. The parking district assumptions, short term parking, permit parking and property taxes were discussed. Winter offered that there is a lot of fine tuning to be done, review of the spreadsheets; it would helpful for property owners and developers to review. Koval looking for a timeline to get things accomplished as a commission and how does that get completed, timeline to process. Winter mentioned the point of market demand. Pedersenproposed in the RFP of the parking needs. Sweep all users together with a major demand for commuters. AGENDA ITEM 5 - Matters from the Commissioners: AGENDA ITEM 6 - Matters from the Staff: Staff would like a meeting prior to the next commission meeting of Oct 12. Meeting adjourned at 9:55 am ACTION ITEMS: MOTION: Koval motioned to approve the April 13, 2011 meeting minutes. Pawlowski seconded. Approved unanimously. FUTURE MEETINGS: October 12, 2011 DUHMD/PS Conference Room Regular Meeting APPROVED BY: BOULDER JUNCTION ACCESS DISTRICT: PARKING AND TDM Attest: Ruth Weiss, Secretary <}a i, Chair, T Se edersen, Chair, Parking 2 CITY OF BOULDER 2012 FUND FINANCIAL Boulder Junction GID Fund: Parking 2011 2012 2013 2014 2015 2016 2017 Boulder Junction GID Parking Actual PROPOSED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED Parking UNAPPROPRIATED FUND BALANCE Beginning of the Year $o $0 ($0) ($74,281) ($277,841) ($138,571) $14,730 SOURCES OF FUNDS Property Tax $13,021 $13,021 $13,021 $13,021 $13,021 $13,021 Ownership Tax $391 $391 $391 $391 $391 $391 Interest on Investment $0 $0 $0 $0 $0 $0 Subtotal BJGID Taxes & Interest $0 $13,412 $13,412 $13,412 $13,412 $13,412 $11412 Parking Products - Meterhoods/Tokens Subtotal BJGID Parking $0 s0 $0 $0 $0 $0 $0 GFTransfers - NPP $0 $3,902 $10,984 $15,019 $18,880 $21,960 $25,156 GFTransfer - On-Street Meters $0 $0 $35,894 $292,893 $321,158 $365.672 $427,379 Subtotal GF Transfer $0 $3,902 $46,878 $307,912 5340.038 $387.632 $452,535 TOTAL SOURCES OF FUNDS $0 $17,314 $60,290 $321,324 $353,450 5401.044 $465.947 USES OF FUNDS $0 Parking Operations/Maintenance personnel $0 $0 $29,298 $29,885 $30,483 $31,092 $31,714 Parking Operations/Maintenance Non Personnel $0 $7,000 $3,250 $23,620 $4,351 $6,469 $8,517 Meter Program personnel $0 Meter Program non-personnel $0 $0 $50,512 $355,665 $113,009 $137,486 $165,998 BJGID/Admin Personnel $0 $0 519,918 $20,317 $20,723 521,137 $21,560 BJGID/Admin NonPersonnel $0 $10,314 S31,592 $95,397 $45,614 $51,558 $58,334 Sick/Vacation Accrual $0 Subtotal Operating Uses of Funds $0 $17,314 $134,570 5524,884 $214.180 $247.742 5286.123 Transfers to Other Funds Cost Allocation Carryovers and Encumbrances TOTAL USES OF FUNDS $0 $17,314 $134,570 $524,884 $214,180 $247,742 $286,123 Sick/Vacation Accrual Adjustment so $0 $0 $0 $0 $0 $0 UNAPPROPRIATED FUND BALANCE SD ($Q) ($277.8411 0138.5715 $14,730 5194+554 Designated Reserve $0 $1,731 $13,457 $52,488 $21,418 $24,774 $28,612 Pay Period 27 - 2013 Reserve $0 $0 $0 $0 $0 $0 $0 Sick and Vacation Liability Reserve $0 $0 $0 $0 $0 so $0 SURPLUSI(DEFICIT) vs. RESERVE GOAL $0 ($1,732) ($87,738) ($330,330} ($159,989) ($10,044) $165,941 REVENUES LESS USES PLUS RSRVS $0 ($0) ($74,280) ($203,560) $139,270 $153.302 $179,824 10/4/2011 CITY OF BOULDER 2012 FUND FINANCIAL Rniiidnr Junctinn GID Funri- Tr)M 2011 2012 2013 2014 2015 2016 2017 Boulder Junction GID TDM Actual PROPOSED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED UNAPPROPRIATED FUND BALANCE Beginning of the Year $0 SO $16,395 $16,723 $17,056 S17,397 $17,745 SOURCES OF FUNDS Property Tax $0 $17,601 $18,689 $49,913 $182,291 $229,671 $337,352 PILOT Fees $0 $31,774 $113,064 $122,259 $74,279 S58,281 $36,858 Interest on Investment so $0 $328 $334 $341 S348 $355 Subtotal BJGID TDM Taxes & Interest $0 $49,375 $132,081 $172,506 $256,911 $288,300 $374,565 Subtotal GF Transfer $0 $0 $0 SO $0 $0 SO TOTAL SOURCES OF FUNDS $0 $49,375 $132,081 $172,506 $256,911 S288,300 S374,565 USES OF FUNDS TDM Programs $0 $32,980 $116,243 $156,198 $240,116 $271,004 $297,442 TDM Staff $0 $0 $15,510 $15,975 $16,454 S16,948 $76,768 Sick/Vacation Accrual Subtotal Operating Uses of Funds $0 $32,980 $131,753 $172,173 $256,570 $287,952 $374,210 Transfers to Other Funds Cost Allocation Carryovers and Encumbrances TOTAL USES OF FUNDS $0 $32,980 $131,753 $172,173 $256,570 $287,952 $374,210 Sick/Vacation Accrual Adjustment $0 $0 SO $0 $0 $0 $0 UNAPPROPRIATED FUND BALANCE $0 $16,395 $16,723 $17,056 $17,397 $17,745 S18,100 Designated Reserve $0 $3,298 $13,175 517,217 $25,657 $28,795 $37,421 Pay Period 27 - 2013 Reserve $0 $0 So $0 $0 $0 $0 Sick and Vacation Liability Reserve $0 $0 SO $0 $0 SO $0 SURPLUS/(DEFICIT) vs. RESERVE GOAL $0 $13,097 $3,548 ($161) ($8,260) ($11,050) ($19,321) REVENUES LESS USES PLUS RSRVS $0 $16,395 $328 $333 $341 $348 $355 10/4/2011