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Meeting Packet - BJAD Parking and Travel - 04/13/2011 Joint Meeting of Boulder Junction Access District (BJAD) Parking and Travel Demand Management (TDM) Commissions April 13, 2011 9:30 a.m. -11 a.m. 1777 Broadway, Muni Lobby AGENDA 1. Swearing In of Commissioner 2. Roll Call for each Commission 3. Approval of January 11, 2011 Meeting Minutes 4. Public Participation 5. Clarification of Qualifications and Conflict of Interest Issues for Commission Members 6. Presentation of the Concept Review Proposal for the Development of the RTD Boulder Transit Village Parcel 7. Review of Master List/Schedule of Development Projects within Boulder Junction 8. 2012 Budget Process and Timeline 9. Discussion of Commission Objectives for 2011 10. Matters from Commissioners 11. Matters from Staff Attachments: - Meeting Minutes - Master List/Schedule of Development Projects S:\CMO\D I i H M D I'S\Boulder Tunction\Commission httgs:COI 1\04-11 BJAD Agenda .Ioint Mte.doc CITY OF BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES FORM NAME OF BOARD/COMMISSION: BOULDER JUNCTION ACCESS DISTRICT (BJAD) -JOINT MEE'T'ING - PARKING AND TRAVEL DEMAND MANAGEMENT (TDM) COMMISSIONS NAME/TELEPHONE OF PERSON PREPARING SUMMARY Ruth Weiss-303-413-7318 NAMES OF MEMBERS, STAFF, AND INVITED GUESTS PRESENT: BOARD MEMBERS: HOLLISTER, KOVAL, PAWLOWSKI, PEDERSEN, SHANAHAN, SUTHERLAND STAFF: WINTER, MATTHEWS, WEISS GUEST: CHRIS HAGELIN, SANDRA LLANES, KATHY HADDOCK, LOUISE GRAUER AGENDA ITEM 1 - Meeting called to order 9:15 am AGENDA ITEM 2 - Swearing In of Commission Members: All commissioners were sworn in with the exception of John Koval. AGENDA ITEM 3 - Roll Call: All commissioners were present. AGENDA ITEM 4- Election of Officers (Chair and Vice Chair) of BJAD - Parking Commission: Sutherland nominated Pedersen for chair, Shanahan seconded. All in favor, motion carried. Vice Chair Shanahan nominated Sutherland and Hollister seconded. All commissioners were in favor and the nomination passed. AGENDA ITEM 5 - Election of Officers (Chair and Vice Chair) of BJAD - TDM Commission: Pederson nominated Pawlowski, and Sutherland seconded. All commissioners were in favor. Vice Chair - Pawlowski nominated Sutherland, and Shanahan seconded. All commissioners were in favor and the motion passed unanimously. AGENDA ITEM 6 - Public Participation: None AGENDA ITEM 7 - Meeting Logistics: Winter discussed meeting on a quarterly basis. Budget development for 2012 will be an issue for the commission. Winter continued that timing would be second Tuesday at 9am, in April, July and October, 2011. Hollister has a conflict with this timing. Winter mentioned the second Wednesday, April 13, July 13, and October 12 for meetings at 9 am for joint meetings. Hollister offered a 9:30 am start and it was approved. Meeting location will be determined. Winter offered that a meeting location closer to Boulder Junction may be appropriate and will be reviewed. Most commission meetings are held in Council Chambers. Sutherland offered the conference room at their site. Winter mentioned that it must be publicly accessible. Acceptance of the resolution, for Boulder Junction Access General Improvement District (BJAGID) - TDM Commission and Parking Commission, as handed out to meet on a quarterly basis, Sutherland motioned and Hollister seconded for the parking commission. Pawlowski motioned and Sutherland seconded for the TDM commission. All commissioners on both commissions were in favor and both resolutions passed unanimously. AGENDA ITEM 8 - Roles and Responsibilities of Board Members: Winter mentioned the rules and responsibilities of Board members and that commissioners will be advised of the board orientation schedule. Winter continued by discussing the minutes and how this media communicates to city council. Llancs suggested that the commissioners read the provided documents in this regard and to feel free to contact her with questions. Llanes continued that three emails constitute a public meeting as well and to avoid email communication with other commissioners. Public notice is required for meetings/talks with three or more commissioners at a time. Winter suggested that the commissioners forward emails for distribution to either Winter or Weiss for sending out. Llanes suggested thinking of rules that may want to be instated in the future regarding communications. Winter offered that communication with city council is done by the meeting minutes and that DMC have assigned city council members, and whether any commissioner is speaking as a citizen or commission member of the district. Koval offered that clarity ofone's presence:, either as a commissioner or as a citizen, must be made clear to avoid a conflict of interest. Koval continued that council assignments build a rapport and is good method to communicate to avoid getting lost in the shuffle. Weiss will handle meeting notifications and correspondence, particularly if you want something out to the rest of the commission. Winter suggested that some commissions discuss agenda items for future meetings. Koval mentioned that understanding purview and purpose of the commission is warranted and can become consuming, knowing what the commission can and can not do. Winter will have things pulled out of the ordinance and there is nothing prohibiting discussion. Llancs suggested the commissioners read the ordinances provided in their packets. Koval mentioned that staff works and reports to the city and there is a protocol to consider. Pedersen offered that efficiency was key. Bonding and mill levy increases were mentioned by Winter. Haddock mentioned that to be sure what things the boards arc involved in AGENDA ITEM 9 - Boulder Junction Projects Schedule Review: Winter mentioned examination of projects, public infrastructure and city issues, timing is critical in both a financial aspect and the city being ready in infrastructure. Winter requested project schedule: 3100 Pearl - Pederson and Shanahan received an offer from a San Diego firm for this project. Permits are expected in the third quarter sometime with construction beginning at that time and to take approximately 18 months. Pedersen discussed RTD. Pans are comprehensive enough to be brought to the Planning Board, entitlements arc expected by the end of the year, with construction start date of the middle of 2012 and 20 months to complete construction. Grauer questioned RTD side of negotiations. Pedersen responded that a financial piece has been submitted to RTD with an interest in putting contracts together as soon as possible. Koval offered that their site plan is being reviewed and breaking it up to three buildings on the site with one building advancing soon and the other two buildings would be built later, hoping to make an announcement about the first building in April or May of this year and applying for pennit after site review. Koval continued that the plan meets the intent with building permit submission in late Fall 2011 and construction start in early 2012 with a nine month to a year construction schedule. Koval mentioned a site plan submission in April 2011 with a good deal of commercial use. Pawlowski will have a meaningful schedule in the next 30 days or so. Sutherland has started a face lift remodel on the Valmont front, Commons at Boulder Junction, with a Bouldcr Custom Interiors will occupy the back half of the building and the front will be a shared office concept with smaller tenants, lease just beginning, with 5 - 7 tenants and based on the new zoning to improved the use of the building. Winter offered that the plan is to create a master schedule for coordinating purposes. Hollister questioned the applying process and asked if a map would be constantly updated and Winter confirmed. AGENDA ITEM 10- Matters from Commissioners: Pawlowkki questioned the RTD schedule and if the terminal would be operational and Pedersen mentioned that it would be delivered at 15 months or so with construction finalizing thereafter. Pedersen offered that the bus station is being financed by a grant. Pawlowski asked about a formal zoning document and Hanes said there should be documents by council. Winter mentioned there is rezoning ordinance and the ratification of the election results. AGENDA ITEM 11- Matters from Staff: Hagelin offered that part of his 2011 work plan is to open negotiations with RTD regarding a business and residential EcoPass access and it will be complicated by the RTD Smart Card (RFID chip in the card) with testing to occur this spring in SKIP buses with record keeping by sample public. Hagelin continued that fare boxes should be in all buses at the end of this year and beginming of next year (2012) and by the third quarter of 2012 begin pricing. Hagelin suggested that this commission be involved in RTD discussions. Pawlowski asked if RTD people could be at the next meeting for interface to deal with broad issue, Update on Smart Card and its development could be discussed; it will be a system wide card. Pricing will be based on data and not speculation. Manes mentioned that one of the roles of the commission is centered on petitions by people that want to be included in-the-district-and here that did n^' to he in thg di=ist~Thc boards would hear these inclusions (this is usually a function of council) and it is subject to call up by council. There is a formal petition process. Winter mentioned that Hagelin will take the lead in this process; it would be like a neighborhood pass program. Winter revealed that when the bus station goes in, the district may be able to get a Neighborhood Parking Program. Pedersen asked if Hagelin was involved in the Bcycle program and Haglein replied affirmatively with the downtown area beginning the program. Pedersen questioned a Boulder Junction station and I la ,clip res1londed that it would be in the program. Meeting adjourned at am- Pedersen motioned for adjournment. Hollister seconded. All commissioners were in favor. ACTION ITEMS: N/A MOTION: N/A FUTURE MEETINGS: April 13, 2011 TBD Regular Meeting 9:30 a.m. APPROVED BY: BOULDER JUNCTION ACCESS DISTRICT: PARKING AND TDM Attest: Ruth Weiss, Secretary - Sohn Pawl ki--Ehi DM r~ t ✓ Scott Pedersen, Chair, Parking otommnnw 0 0 o°o O m c > W m~ m z z O z m D D Qq -rC~ n m mm 1 V 0 a0 ~rn rn m cn ;q U) ~ m~ o Dm o-J m z< ~y C v G) m z ~j mD C7 ~ 4 O Z m c -D rn cn m = z m - ~ o L C m M ccn < m z c m m < W m z-0 c D m~ U z