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HomeMy WebLinkAboutMinutes - Arts Commission - 4/20/2011 DRAFT Boulder Arts Commission April 20, 2011 Boulder Public Library Commission Members Present Staff Present Brandy LeMae Greg Ravenwood Richard Turbiak Jennifer Miles Janet Salmons Linda Haertling Anna Salim Others Present Tammy Meneghini, Laura Kruegel, Alex Hughes, Anja Hose, Amanda Berg Wilson, Bekah Smith, Warren Hammond Call to Order The meeting was called to order at 5:38 p.m. Welcome and oath of office Linda Haertling recited and signed the Boulder Arts Commission oath of office. Election of Officers Janet Salmons was unanimously elected to the office of Chair of the Commission and Brandy LeMae was also unanimously elected to serve as Vice Chair. Approval of Minutes Minutes of the March 16, 2011, meeting were unanimously approved as received. Discussion Items Arts and Business Collaborative Grant Follow Up The Commission agreed to table the Arts and Business Collaborative Grant follow up discussion until the May meeting. Staff was requested to arrange a meeting between Sandra Llanes of the City Attorney's Office and Salmons and LeMae to discuss advisory panel issues for future ABC Grant proposals. Final Report Revislon and Executive Summary Turbiak presented a revised grant budget report form to be used for Arts in Education, Major, Mini- and Theater Rental/Marketing Assistance Grants. Salim motioned for approval with LeMae providing a second and the new form was unanimously accepted subject to formatting changes. Conflict of Interest Follow-up A memorandum relating to conflict of interest issues sent by City Attorney Tom Carr was discussed and the remedy proposed by Carr was deemed acceptable to the Commission. Staff was asked to respond to Carr with the request that he move forward with his suggested plan to resolve the issue. Digital Grant Submission LeMae moved to come up with an action plan for implementing an online granting system with the GO (Grants Online) internet system. Salim seconded and the motion carried unanimously. Le Mae agreed to pursue a presentation from WESTAF (the company able to provide the GO system) for the May planning meeting. Macky Auditorium A memorandum from staff regarding the Macky Auditorium contract which provides the Arts Commission with the ability to offer free rental of the auditorium was briefly discussed. The Commission requested that further inquiries be made by staff as to options on the gallery space and dance addition (also mentioned in the contract). Arts in Education Grant Proposals A proposal by Bekah Smith for the Boulder YEP Program was considered. Turbiak motioned to award the full amount of $1138.00. Salim seconded and the motion passed with LeMae voting against. A proposal by Open Arts for the program El Maleficio de la Mariposa (The Butterfly's Evil Spell) was considered. Salim motioned to award the full amount of $3000.00. Turbiak seconded the motion which passed with LeMae voting against. A proposal by Parlando School for the Arts, for the project Boulder Music Teacher Professional Development Workshop was considered. Turbiak motioned to award the full amount of $2825.00 which passed unanimously with LeMae seconding. A proposal by Mary Ann Williamson for the project PACKED was discussed, but failed for lack of a motion. The underlying sentiment from the Commission was that the education component was not strong enough. Mini-Grant Proposals A second proposal by Mary Ann Williamson for the same project, PACKED, was considered in the Mini-Grant category and passed unanimously for the full amount of $1000 with Turbiak making the initial motion and Haertling seconding- A proposal by Rebecca Bradford/The Bradford Creative for a project titled The Improv Sampler was considered. After discussion, Salim moved to award the rental portion of the grant proposal at $764 and to award the funds from the Theater Rental/Marketing Assistance grant category rather than the Mini-Grant category. This motion passed unanimously with Turbiak seconding. A proposal by CU New Opera Works 2011 (College of Music), for the project CU New Opera Works 2011 was considered. Haertling moved to approve the full $1000.00, and Salim seconded the motion, which passed with Turbiak against. A proposal by Goddess Here Productions for the project The Great Goddess Bazaar was considered. Turbiak motions to approve the full $1000 with Haertiing seconding. The grant was awarded unanimously. A proposal by the Syzygy Butoh (Nathan Montgomery) for the MESA (Movement & Ecology Sanctuary for Art) project "Dreaming Home" was discussed. Salim moved to approve the full $1000. Haertling seconded the motion and the grant was awarded with Turbiak voting against. A proposal by Daniella Vinitski for the program Carnivals and Snowstorms was considered but failed for lack of a motion. Budget inconsistencies were noted. Theater Rental/Marketing Assistance Grant Proposals A proposal from the Boulder International Fringe Festival for the Dairy Center Festival Venue Rental was considered. Turbiak motioned to approve the full $3000. Haertling seconded the motion which carried unanimously. A proposal by Devil's Thumb Productions for the project Dog Sees God: Confessions of a Teenage Blockhead was discussed. The proposal failed for lack of a motion. The Commission felt that the proposal did not support need for funds, and that the budget was inconsistent. A second proposal from Goddess Here Productions, for the project The Great Goddess Bazaar was considered. Turbiak moved to award $2000 for theater rental, but decline the request for $1000 for marketing. Haertling seconded the motion which passed unanimously. A proposal from The Shoot Out 24 Hour Filmmaking Festival Boulder, for the project Top 10 Films Awards Screening was considered but failed for lack of a motion. The proposal, revolving around film projects, was inconsistent with the aims of the grant category which is meant for live theater performance. A proposal from Turning the Wheel Productions, Inc., for the project Bridges was considered. Turbiak moved to fund at $2000 with Haertling seconding the motion. This passed with Salim voting against. Grant Budget Reports A delinquent grant budget report from Colorado Shakespeare Festival for a 2009 Arts in Education Grant project (Education Outreach Performances and Workshops, Winter 2009) and a letter of explanation were reviewed. Salim moved to approve the report and release 20% funds. Salmons seconded and the motion carried unanimously. A delinquent grant budget report from Colorado Film Society for a 2008 Arts in Education Grant project (RIFF Educational Outreach Program) was reviewed. Salim moved to approve the report but decline award of the final 20% funds. Turbiak seconded the motion which passed unanimously. A grant budget report from 3rd Law Dance/Theater for a 2011 Major Grant project (Free Sunday for Seniors, Performance of Bread and Salt) was reviewed. Haertling moved to approve with a second from Turbiak. The report was approved unanimously. A grant budget report from Amanda Berg Wilson for a 2010 Arts in Education Grant project (Catamounts, Artist Residency at Heatherwood Elementary School) was also approved unanimously with Salim making the initial motion and a second from Turbiak. Adiournment The meeting was adjourned at 8:14 p.m. f f' Sig ture Date