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HomeMy WebLinkAboutMinutes - Arts - 3/16/2011 DRAFT Boulder Arts Commission March 16, 2011 Boulder Public Library Commission Members Present Staff Present Brandy LeMae Greg Ravenwood Richard Turbiak Jennifer Miles Janet Salmons Elzbieta Nolan Anna Salim Others Present David Dadone, Rich Harris, Kristin Pujals, Nikulaus Pujals, Lauran Pujals, Enrique Pujals, Mary Elizabeth Lenahan, Mary Jarchow, Travis LaBerge, Laura Kruegel, Bekah Smith, Angie Burnham, Aura Liesveld Call to Order The meeting was called to order at 5:30 p.m. Approval of Minutes Minutes of the February 16, 2011, meeting were unanimously approved as received with Turbiak making the initial motion and Salmons seconding. Janet Salmons presented a plaque of recognition of service and flowers to outgoing Commission chair Elzbieta Nolan. Discussion Items Grant Budget Report Revisions Turbiak and LeMae presented options for the revisions to the grant budget report. Turbiak agreed to email the document for to all the commissioners so that each could consider it's functionality and make suggestions for a final draft at the April meeting. ABC Grant Follow-up Nolan and Salmons lead the discussion, going through a number of questions compiled to advance decision making on the topic. Salmons agreed to email the reporting document for Commission input. The Commission requested that recent ABC grant recipients (BMoCA, the Shakespeare Festival, and Boulder International Film Festival) schedule attendance at future BAC meetings (appropriate to the timeframe of their individual projects) to provide an interim report to the Commission on the status of their grant projects. The BAC liaison will handle the communique and scheduling. Conflict of Interest Follow-up Ravenwood provided information from Assistant City Attorney Sandra Llanes in relation to the Commission's question as to conflict of interest pertaining to required board representation on The Dairy Center for the Arts, the Boulder Museum of Contemporary Art and the Boulder Convention and Visitors Bureau. Llanes: "Assuming that the commission members don't have any voting rights in these outside organizations, I don't believe this presents a conflict of interest issue for the Commission members so long as they disclose this interaction at the meeting during which [a grant proposal from one of these organizations] is being considered. Secondly, they should be able to honestly say (on the record) that nothing about their attendance at these board meetings would keep them from being fair and impartial with regard to awarding grants." It was noted that, by contract (CVB) and leases (BMoCA and the Dairy) negotiated by the City with each of these entities, Arts Commission members are voting members on each of these three boards. Salmons moved to resolve that the commissioners who represent Arts Commission and City interests on these three boards of directors be considered to not have a conflict of interest in considering grant proposals from those entities. LeMae seconded and the motion passed unanimously. The liaison will check with appropriate City staff as to the validity of this resolution and report back to the Commission. Advisory Panel Follow-up Ravenwood reported on information provided by Sandra Lianes pertaining to the possibility of having an adjunct advisory panel (potentially of business professionals/entrepreneurs) to provide feedback and advice on the viability of the business aspect of future ABC grant proposals. Llanes: "My understanding is that the Commission would like to create an advisory panel to provide feedback to the Commission on the business aspects of grant proposals for the Arts and Business Collaborative Grant. This is a grant that is awarded annually, so the need for additional feedback would be limited to a finite period of time. Creating a separate advisory panel could be problematic from a conflict of interest standpoint because many of the folks that would likely volunteer to do this would logically have ties to the arts community. This at the very least creates an appearance of impropriety if the panel is made up of individuals who either have an interest in receiving the grant, or have friends, family members, etc. who are applying for such grants. Another option might be to see if the city has an internal staff member who would be qualified in giving recommendations from purely a simple business perspective. Liz Hanson from the City Manager's office is in charge of Economic Development for the city and might be a good resource. A second option could be to hire an outside person who would be able to provide you with the information needed and who doesn't have local ties." Salmons noted the possibility of utilizing a representative from the Denver organization: Business Committee for the Arts. LeMae agreed and suggested approaching Liz Hanson as well. Downtown Boulder, Inc. Membership Follow-up Ravenwood acknowledged that clarifications needed to be made in order for Hanes to provide feedback on this issue and asked if Salim (who is employed at DBI) would be willing to confer with Llanes after the meeting. Salim noted that there is a precedent for commissions and boards to participate, and stated that the Commission, as an organization located in the downtown locale, would not need to purchase membership in DBI to receive access to its advertising benefits. Quarterly Reports Boulder Museum of Contemporary Art Dadone presented the report for BMoCA, noting that museum staff has increased. He also discussed negotiations with staff of the local Farmer's Market and BMoCA's goal of increasing attendance at the museum during seasonal market days. The Dairy Center for the Arts Harris presented the report for the Dairy, also noting that the center's staff has increased to adjust to increased activity with the opening of the Boedecker Theater. He noted that the Dairy finished 2010 with a balanced budget showing a modest operational profit for the year. Final Reports Elizabeth Baron (2009 Theater Rental Grant - Agamemnon) Turbiak motioned to accept the final report for both grant awards and release the 20 % for the theater rental grant. Salim seconded and the motion passed unanimously. Gemma Wilcox (2009 Theater Rental Grant -The Drama of Love; 2010 Theater Rental Grant - Dangerously Safe) Salim motioned to accept both reports an award the 20% in both cases. LeMae seconded and the motion passed unanimously. Society for Creative Aging (2010 Theater Rental Grant -Viva performance of Swimming Upstream) Salmons motioned to accept the report. Salim seconded and the motion passed unanimously. The Upstart Crow (2010 Theater Rental Grant-The Philanderer) Salim moved to accept the report. LeMae seconded and the motion carried unanimously. Macky Auditorium Rental Request Colorado MahlerFest Salmon motioned to approve the request for two night's use of Macky in May. Salim seconded and the motion passed unanimously. The Commission asked Ravenwood to inquire of Macky administration: 1) detail the additional costs categories and 2) provide estimated cost ranges. The Commission also asked for details on how many rentals were approved in 2010. Qestion and Answer Session Nolan introduced the Q&A session with an explanation of its intent. LeMae also asked if the guests would respond to the idea of digital submission of grant applications which the Commission is interested in implementing. These topics were broached and discussed: Mary Jarchow and Travis La Berge (Parlando School for the Arts) scope of Arts in Education grant Laura Kruegel (Devil's Thumb Productions) supplemental materials Bekah Smith (Boulder Circus Center) target audience; costs per person; innovation in marketing Angie Burnham (Fourmile Film) - creation of a film on the recent fire; community access to the film Aura Liesveld (Boulder Art Association) - address requirements; administrative costs Additionally, a small group of local Boy Scouts asked about the annual budget; number of grants and amounts awarded; scope and goal of the ABC Grant; funding origin; grant recipient qualifications; and the process and qualifications to be appointed a member of the Arts Commission. Adjournment The meeting was adjourned at 8:14 p.m. -20- 11 Vu - re Date