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10.28.24 PRAB PacketAGENDA All agenda times are approximate I.APPROVAL OF AGENDA (2 minutes) II.FUTURE BOARD ITEMS AND TOURS (2 minutes), Page 2 III.PUBLIC PARTICIPATION (15-30 minutes) A.This portion of the meeting is for members of the public to communicate ideas or concerns to the Board regarding parks and recreation issues for which a public hearing is not scheduled later in the meeting (this includes consent agenda). The public is encouraged to comment on the need for parks and recreation programs and facilities as they perceive them. All speakers are limited to three minutes. Depending on the nature of your matter, you may or may not receive a response from the Board after you deliver your comments. The Board is always listening to and appreciative of community feedback. IV.CONSENT AGENDA (5 minutes), Page 8 A.Approval of Minutes from September 23, 2024, Page 5 B.Updates from the Director of Parks and Recreation, Page 8 C.Parks and Recreation Operations Updates, Page 8 D.Parks and Recreation Planning, Design and Construction Updates, Page 11 V.ACTION ITEMS A.None VI.MATTERS FOR DISCUSSION/INFORMATION A.Proposed 2025 Boulder Parks & Recreation Fee Schedule, 45 min, Page 15 VII.MATTERS FROM THE DEPARTMENT A.Future of Recreation Centers: Project Approach, Phase 1, 30 min, Page 42 VIII.MATTERS FROM THE BOARD A.PRAB Matters (verbal), Page 47 IX.NEXT BOARD MEETING: A.November 18, 2024 X.ADJOURN Parks & Recreation Advisory Board and Landmarks Board Joint Study Session Fully Hybrid Meeting 6:00 p.m., October 28, 2024 Boulder Parks & Recreation Advisory Board Members 2024 Andrew Bernstein Elliott Hood Eric Raffini Jennifer Robins Anna Segur Sarah van der Star Mission Statement BPRD will promote the health and well- being of the entire Boulder community by collaboratively providing high-quality parks, facilities and programs. Vision Statement We envision a community where every member’s health and well- being is founded on unparalleled parks, facilities and programs. Goals of the Master Plan 1.Community Health and Wellness 2.Taking Care of What We Have 3.Financial Sustainability 4.Building Community 5.Youth Engagement 6.Organizational Readiness 1 October 28 November 18 December 16 Fully hybrid for members, staff, and community. Fully hybrid for members, staff, and community. Fully hybrid for members, staff, and community. Regular Mtg (c) •2025 Approved Budget •Outdoor Pools End of Season Surveys •Adjustment to Base budget 2nd Submittal •Recreation Mgmt Software procurement Regular Mtg (a) •Proposed 2025 Fee Schedule (30 min) Regular Mtg (d/i) •Financial Status and Draft 2025 Fee Schedule (45 min) Regular Mtg (md) •Future of Recreation Centers: Project Approach, Phase 1 (30 minutes) •Pleasant View: Season Summary & Next Steps (15 mins) •Future of Recreation Centers: Fall Engagement Summary (30 minutes) •Primos Park: Schematic Design (30 mins) •Crest View: Completing & Activating Community Nature Play Area and Outdoor Classroom Regular Mtg (mb) •PRAB Recruitment •PRAB input for Council Retreat (TBD) Other Mtgs or Topics •Oct 3: 2025 Budget 1st Reading and Public Hearing •Oct 17: 2025 Budget 2nd Reading and Public Hearing •Nov 7: Consent Agenda; Consideration of a motion to approve Revocable License Agreements and Revocable Easement Agreements to resolve several encroachments around Wonderland Lake Park •Nov 14 Study Session w/Planning Board: 1.Joint public hearing with Planning Board to consider initiating an Area III-Planning Reserve Community Needs Survey 2.Engagement Strategic Framework (Communications & Engagement) •Nov 21 Special Mtg; Continued Public Hearing and consideration of a motion authorizing city staff to conduct an Area III Planning Reserve Community Needs Study Dept Events & Items of Interest AGENDA SETTING The PRAB Chair, PRAB Vice Chair and BPR staff set the agenda for the next month on Thursday directly following the regular PRAB meeting. PRAB members can submit agenda requests to the Chair and Vice Chair by Wednesday following the PRAB regular meeting for consideration. If time-sensitive matters arise, PRAB Chair and Vice Chair may amend the agenda as needed. LEGEND Action Item (a): A public hearing item to be voted on by the Board (public comment period provided). Procedural Item: (p): An item requiring procedural attention. Consent Item (c): An item provided in written form for consent, not discussion by the Board; any consent item may be called up by any Board member for discussion following the consent agenda. Discussion/Information Item(d/i): An item likely to be a future action item (or council item) and/or that benefits from an in-depth discussion. Matters from the Department (md): Items that will be reviewed and discussed during the meeting but not requiring as much in-depth analysis. 2 Matters from the Board (mb): Items initiated by the Board that will be reviewed and discussed during the meeting but not requiring as much in-depth analysis. City Council Item (cc) Other Boards and Commissions (obc) Community Engagement and/or Events (e) Holiday/Closure (h/c) Italics indicate a tentative date or plan. 3 TO: Parks and Recreation Advisory Board FROM: Alison Rhodes, Director of Parks and Recreation Bryan Beary, Senior Manager, Community Building and Partnerships Mark Davison, Senior Manager, Planning Denise Dawson, Senior Manager, Urban Parks Regina Elsner, Senior Manager, Natural Resources Jackson Hite, Senior Manager, Business Services Megann Lohman, Senior Manager, Recreation Scott Schuttenberg, Deputy Director SUBJECT: Consent Agenda DATE: October 28, 2024 A.Approval of September 23, 2024, Minutes 4 CITY OF BOULDER BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the following link: www.boulderparks-rec.org Name of Board/Commission: Parks and Recreation Advisory Board Date of Meeting: September 23, 2024 Contact Information Preparing Summary: Rosa Kougl; 303-413-7223 Board Members Present: Andrew Bernstein, Jennifer Robins, Sarah van der Star, Elliott Hood Board Members Absent: Eric Raffini, Anna Segur, Waylon Lewis (resigned) Staff Present: Ali Rhodes, Scott Schuttenberg, Rosa Kougl, Jackson Hite, Jonathan Thornton, Mark Davison, Bryan Beary, Megann Lohman, Denise Dawson, Aaren Morrell, Regina Elsner Guests Present: Angie Jeffords PLAY Foundation, Andy Frohardt Type of Meeting: Regular Agenda Item 1: Call to Order The meeting was called to order at 6 p.m. A quorum was present for the conduct of business. Motion to approve agenda. First motion by Bernstein, second by van der Star. The motion passed 4-0. Agenda Item 2: Future Board Items: Rhodes, Director of Parks and Recreation, reviewed upcoming agenda items and events. No PRAB follow up questions or comments. Agenda Item 3: Public participation: •Don Bergal expressed gratitude towards making progress towards a public indoor tennis facility in Boulder •Community thoughts and concerns towards South Boulder Recreation Center came from: Catherine M. Cameron, Lisa Finnigan, John Boylan, Nicholas Fiore, Patrick F Carrigan, Senarath Prashanta de Alwis, William Eiserman, Shari Hack, Edward Ted Connolly, Scott Graham, Michael Israelson, Mary Sznewajs, Mark Amerika, Brian Kennedy, Jeremy Nichol Agenda Item 4: Consent Agenda A.Approval of Minutes from July 22, 2024, Business Meeting Motion to approve the minutes from the July 22, 2024, Regular PRAB meeting. First motion by van der Star, second by Bernstein. The motion passed 4-0. B, C, D. Updates from the Director, Project Updates, Operations & Development No PRAB follow up questions or comments. Agenda Item 5: Items for Action •Motion to subdelegate all of Parks and Recreation Advisory Board’s delegated authority, pursuant to Charter Sec. 164, to the city manager for the purposes of finalizing and 5 approving multiple Wonderland area Revocable License Agreements for final City Council approval. •Motion to approve Revocable Easement Agreements between the City of Boulder and the owners of the following Wonderland area properties and authorize the city manager to make minor amendments during the term of the agreements in order to ensure that city parks property is managed in a manner that is consistent with City of Boulder applicable laws, policies, and regulations: -3824 Orion Ct -3851 Orion Ct -3920 Newport Ln -3934 Promontory Ct -3926 Promontory Ct Elsner presented these items. The Board responded to staff’s presentation and proposed questions about next steps as the deadline for resolving issues nears and expressed curiosity on how the line is drawn between removal and issuing a license agreement. Clarification was requested on whether or not this was a finalization of the contents of these agreements in order to provide them to city council for final approval. •Motion to subdelegate Parks and Recreation Advisory Board’s authority to finalize the terms and approve revocable license agreements to the city manager, due to the volume of agreements under consideration regarding Wonderland Lake, final approval of the revocable license agreements remains with City council. Motion by Hood. Second by Robins. The motion passed 4-0. •Motion to approve Revocable Easement Agreements between the City of Boulder and the owners of the following Wonderland area properties and authorize the city manager to make minor amendments during the term of the agreements in order to ensure that city parks property is managed in a manner that is consistent with City of Boulder applicable laws, policies, and regulations: -3824 Orion Ct -3851 Orion Ct -3920 Newport Ln -3934 Promontory Ct -3926 Promontory Ct Motion by van der Star. Second by Hood. The motion passed 4-0. Agenda Item 6: Matters for Discussion None Agenda Item 7: Matters from the Department A.Urban Ranger Update: Morrell presented this item. The Board responded to staff’s presentation and expressed an extraordinary approval of the program and the way the point-in-time count in January was conducted. 6 B.Overview from PLAY Foundation Jeffords and Beary presented this item. The Board responded to staff’s presentation with gratitude for the partnership and proposed questions on the methods to be taken in approaching donors. The Board requested continued invitations to PLAY Foundation events. C. 2025 Fee Policy Updates Hite presented this item. The Board expressed concern on rate increases, specifically at South Boulder Recreation Center, and noted that the fees are the same for all three recreation centers, although the services offered at South Boulder are different than what is offered at the other two recreation centers. Agenda Item 8: Matters from the Board Members A.PRAB Matters •In regard to Harlow Platts, excited to see a coffee truck and activation at the park for a Cycle Cross Race. •Enjoyed being a part of the PLAY Boulder Foundation Golf Tournament. •Bill Bower community group was complimentary of BPR Staff working with them. Agenda Item 9: Next Board Meeting Next Board meeting: •Monday, October 21, 2024, Study Session, Hybrid •Monday, October 28, 2024, Hybrid Agenda Item 10: Adjourn The meeting was adjourned at 9:14 p.m. Approved by: Attested: ___________________ _____________________ Elliott Hood Rosa Kougl Board Member BPR Staff Date: ______________ Date: _________________ 7 B.Updates from the Director of Parks and Recreation 2025 Approved Budget City Council adopted the 2025 Budget on October 17, 2024. The total 2025 Budget is $399.3 million across all city funds. The budget is fiscally constrained in nature and allocated limited available operational dollars strategically. There were no changes to the $44.6 million Parks and Recreation budget shared with the PRAB in July and August, 2024. The key budget enhancements and realignments includes the following: 1.Supports a Ranger program of 3.0 FTE and maintains seasonal staffing from April to November to sustain existing operational hours and increase capacity for education and positive community interactions. 2.Realigns historically unspent budget allocation to support the non-personnel needs associated with the Urban Rangers program. 3.Transfers approximately $2.1 million in funding from the .25 Cent Sales Tax Fund to the Recreation Activity Fund to support athletic field and sports complex maintenance and community benefit services. 4.Allows for BPR to maintain EXPAND’s internship program which supports programming for our youth, teens and those with disabilities. 5.Changes Landscape Architect Senior FTE from fixed term to permanent. 6.Includes increases to seasonal staffing to budget for a potential increase to minimum wage. 7.Includes an appropriation of $500,000 associated with the sale of the Broncos to implement early recommendations from the Child Friendly City Initiative. C.Parks and Recreation Operations Updates Outdoor Pools End of Season Surveys Following the 2024 outdoor pool season, staff distributed a survey to get input on the outdoor swimming pools. This survey measured the satisfaction levels related to customer service, safety, cleanliness, design and amenities, and the entrance value for both Scott Carpenter and Spruce pools. The survey provided respondents with the opportunity to answer Likert scaled questions from 1- dissatisfied, to 4- satisfied and to also provide open-ended feedback. Survey data at Scott Carpenter showed over 90% of respondents reported being either satisfied or somewhat satisfied with all survey measures. Participants signified that cleanliness was the most important aspect of the facility's operations and was one of the lower rated measures for satisfaction. This gives staff a clear directive that addressing the facilities cleanliness should be a top priority for 2025 operations. Survey data at Spruce Pool showed over 85% of respondents being either satisfied or somewhat satisfied with all survey measures. Participants reported that safety (61%) and cleanliness (58%) were the most important measures. Participants were most likely to be satisfied with the safety at Spruce Pool, but satisfaction levels with facility cleanliness showed a need for improvement. The satisfaction measure for the design and amenities was also notably lower at Spruce Pool, which as an ageing facility was expected. 8 Graph 1, shown below, correctly shows the average satisfaction scores for Scott Carpenter and Spruce Pools on a 4-point scale, with 1- being dissatisfied and 4- being satisfied. 2024 was the first year Spruce Pool was included in the survey, therefore comparison data from 2023 was not included. Year over year satisfaction measures for Scott Carpenter and Spruce Pools. 1- represents disatisfied, while 4- represents satisfied. BPR staff will continue to review survey data as well as usage and revenue data over the next few weeks. Input will inform 2025 operations and will be considered during 2026 budget development. 9 Forestry Saluting Branches Four members of the Forestry team participated for the fourth consecutive year at the Saluting Branches event in Denver. Saluting Branches is a national non-profit organization founded in 2015 by a group of arborists in Minnesota. Their mission is to honor and assist veterans by providing days of service where tree care professionals volunteer their time and skills to care for trees and landscapes at national cemeteries. Additionally, the event provides an opportunity for the tree care industry to give back and make a positive impact in their communities. Many of these cemeteries contain large, beautiful specimen trees and would not otherwise have had the resources to prune or remove trees for health and safety or plant new trees to sustain the tree canopy into the future. Events are held in 80 locations across the country on the third Wednesday of September each year. This year the event was held on September 18 at Fort Logan National Cemetery. Colorado has three events annually held in Denver, Colorado Springs, and Grand Junction. The Denver event, the largest in the country for the second year in a row, had over 300 professional arborists representing 10 municipalities and over 40 private tree care or landscape companies. The arborists provided nearly $500,000 worth of tree and landscape services at no charge to the cemetery. At the Denver event, there were 80 trees planted, trees inventoried, pest issues diagnosed and treated, numerous tree removals, and countless trees that were pruned for deadwood and clearance. The Boulder Forestry team spent the day removing two large dead evergreen trees to provide a safer space for visitors to the cemetery. The hard work and dedication of those who gave their time, is helping to create a healthier, more vibrant environment for generations to come. Boulder Forestry team member hauling branches Boulder Forestry team member using a chainsaw to remove a dead tree Boulder Forestry team member loading branches into a chipper 10 D.Parks and Recreation Planning, Design and Construction Updates The following information is intended to provide the PRAB with relevant updates on specific projects as they reach major milestones. This section is not all inclusive of all current projects and only illustrates major project updates. For a complete list of all current projects and details, please visit www.BoulderParkNews.org. Overview of Major Projects Staff continue to work on the following projects and will update the PRAB as major milestones are achieved: Project Status Boulder Junction Park: Opening a New Park Design Civic Area Phase 2: Major Renovation Design East Boulder Community Center: Major Renovation Design East Boulder Community Park: Courts Enhancement Planning Flatirons Golf Course: New Golf Clubhouse & Renovated Pro Shop Completed Future of Recreation Centers: System Plan Planning North Boulder Park: Major Renovation Design Pleasantview: Parking Area Renovation Design Primos Park: Opening a New Park Design Bill Bower Park: New Interpretive Garden Design Crestview: New Community Outdoor Classroom Completed Coot Lake: Bridge Replacement Construction Boulder Reservoir: ADA Dock Replacement Design Barker Park Refresh Start 2025 Ebin G Fine Refresh Start 2026 Pearl Street Start 2026 Pleasant View Access Improvements The 2024 Capital Improvement Program (CIP) includes funding to improve access, safety and circulation at Pleasant View Athletic Fields. At the February 2024 meeting, members of the Parks and Recreation Advisory Board provided input that encouraged further consideration of Transportation Demand Management (TDM) strategies. This item provides an update on TDM efforts and construction project status. 11 Project staff have taken the PRAB and community input as well as considered permitting requirements to address parking congestion, multimodal access opportunities, points of access to the fields, and safety at Pleasant View Athletic Fields. The diagram below reflects revised concepts that will be advanced through more detailed design and permitting. For example, staff will engage a civil engineering consultant to further evaluate the feasibility of expanding on-site parking by roughly 45 spaces and improve points of access to the field will be further reviewed to make for more efficient entry to the field. A more refined design will be submitted for local permitting in early 2025. Construction is anticipated to begin later in 2025. As design advances, staff will continue to update the PRAB, partners, and neighbors. In addition, and as previously noted, the city will continue to explore funding for future capital improvements, such as a multi-use path bypass around the lot and a separated multiuse path along Kalmia. Revised diagram for conceptual layout of improvements to Pleasant View 12 Programmatic efforts to manage site demand over the summer season were coordinated with user groups and included: •The maximum number of permitted attendees being reduced by nearly 40% until the parking renovations or permanent operational improvements are complete. •A BPR-provided letter sent to user groups communicating the on-site parking limits and sharing resources for parking alternatives while also encouraging biking, carpooling and rideshare – to share with attendees. •Underscoring the importance of field gate access to improve circulation for those walking or biking. •Increased enforcement (both ticketing and towing) along the fire lane and 47th Street bike lanes. 13 While tournaments/events earlier in the season were slower to adapt to these changes, staff observed a steady improvement across the summer months. Following the weekend of the season’s largest remaining event, the Players Cup Tournament from August 8-11th, several neighbors passed along their thanks for these efforts and noted the improvements along 47th Street. Meet the Spirits Meet the Spirits is an event at the Columbia Cemetery sponsored by BPR and PLAY Boulder Foundation and hosted by Historic Boulder as a biennial fundraising event. Proceeds from the event are split between Historic Boulder’s programming and maintenance of Columbia Cemetery. The cemetery is one of 12 historic landmarks that BPR manages and maintains. October 6, 2024, was a record year with over 950 people in attendance. This year, we included a youth mystery hunt, spooky prizes, and sugar skull painting to make the event family friendly. We also had two young volunteers who helped us engage the youth with their energy and smiles. 14 C I T Y O F B O U L D E R PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM MEETING DATE: October 28, 2024 AGENDA TITLE: Proposed 2025 Boulder Parks & Recreation Fee Schedule PRESENTERS: Alison Rhodes, Director of Parks and Recreation Scott Schuttenberg, Deputy Director Jackson Hite, Senior Manager, Business Services Megann Lohmann, Senior Manager, Recreation Stacie Hoffmann, Senior Budget Analyst EXECUTIVE SUMMARY: This memo provides information for the Parks and Recreation Advisory Board’s (PRAB) discussion regarding the proposed 2025 BPR Fee Schedule that aligns with the Parks and Recreation Department’s (Department). Most fee increases planned for 2025 align with Facility Access, Golf Course and Rental Fees to account for increased costs, market rate comparisons and/or supply and demand constraints to meet established cost recovery targets in the Fee Policy. This fee schedule will return to PRAB for approval at the November meeting as an Action Item. Following that approval, BPR will work with the City Manager’s Office to publicly notice the fee updates pursuant to the Boulder Revised Code Section 8-3-8, which calls for a 15-day public notice period before fees can take effect. The intent is to have new fees in effect on January 1, 2025. BACKGROUND: The PRAB has been involved in developing the 2025 budget over the past several months, with a different emphasis each month on funding sources and uses, revenues, expenses, review of actuals, and the Capital Investment Program. At the July 22, 2024 meeting, the PRAB recommended the 2025 proposed operating and capital budgets to City Council. For the final portion of the 2025 budget development, the PRAB is being asked to consider select fee increases across the BPR Fee Schedule that would take effect in January 2025. With the department operating as a social enterprise, it is important to balance revenues and expenses annually to maintain service levels. This is achieved through methodical fee adjustments based on future year projected revenues and expenses, current year actual revenues and expenses, visitation and participation trends, market rate comparisons, and a review of historical fees, in alignment with the 2022 BPR Plan and the PRAB approved Fee Policy (Attachment A – BPR Fee Policy). The 2022 BPR Plan (p. 76 – 77) prioritizes financial sustainability through six policies, three goals and several initiatives. With a limited budget, there is no opportunity to 15 provide additional services without reductions elsewhere in the organization or additional funding. To ensure there is equitable access for populations the community has prioritized, the department will continue to subsidize access for low-income individuals, people with disabilities, youth and seniors. The department is committed to maintaining financial aid programs to qualifying Boulder residents, providing subsidized access to facilities and programs, as funding allows. The 2022 BPR Plan (the plan) recognizes the need to focus on core services and community priorities within a fiscally constrained budget; it directs staff to balance service demands with available resources while continually seeking non-traditional funding. The Fee Policy supports these goals by establishing a framework for setting and adjusting fees in alignment with costs of operations and community benefit. Fee Policy In 2023, the PRAB approved a Fee Policy (Attachment A) that outlines the department’s approach to fee implementation and a fee schedule that defines fees for a given calendar year. The policy establishes a consistent method for fee setting and subsidy allocation to community benefit programs. The policy outlines ten program types with defined benefit levels, cost recovery targets, and community benefit, aimed at promoting access while ensuring financial sustainability. The Fee Policy aligns with the following initiatives of the plan’s Financial Sustainability Goal: •2.5: Regularly assess total cost of service for all programs and facilities to inform budgeting and fee-setting. •2.6 Identify, track and compare annual cost recovery targets against actuals. •2.8 Identify services that can generate funds to support other programs. The department has communicated throughout the 2025 budget development process that the focus for 2025 fee adjustments would be Facility Entry, Golf Course, Commercial Use and Special Events program areas. Due to project timelines, fees for Commercial Use and Special Events will remain unchanged as review continues into 2025. The department has typically adjusted Facility Entry fees every two years, with the last fee increase occurring in 2023. Golf Course fees were last updated in 2024 and are being revisited due to cost escalations and continued high utilization of the course. The adopted Fee Policy specifies ten (10) separate categories across programming, facilities, and partnerships based on community benefit and corresponding cost recovery targets. Programs and activities that provide the greatest community benefit are primarily funded through subsidies from the General Fund and grants. Activities that primarily benefit individuals are expected to recover a minimum of 100% of their costs through user fees. This structure overlays the existing direction that the department offers discounted access based on age and residency status. Included in this Fee Schedule New pricing and consolidated fees intended to take effect January 1, 2025 •Facility Entry: Last updated in 2023 •Golf: Last updated in 2024 •Rentals: Last updated in 2024 Coming in 2025 for 2026 Fees •Special Events: In coordination with citywide Office of City Events 16 •Commercial Use: Review of the pilot program and creation of Community Access Framework Alternative Mechanisms in Place Program Types subject to Cost Recovery and pricing regularly updated through established processes: •Recreation Services: Pricing updated through Service Delivery Model and Recreation Priority Index •Resale Items: Updated in the point-of-sale system when materials are ordered •Contracted Programming: Updated at time of contract negotiations No Fee Setting Program Types that do not have fees associated with them: •Open Access to parks: Always free to access •Grants, Philanthropy and Donations: Procedures and management pursuant to citywide grants policy As stated in the Fee Policy procedure, the Department’s pricing strategy is based on several considerations: •Level of Community Benefit •Supply and Demand •Market Comparisons •Residency/Non-residency priority •Age-based prioritization with an emphasis on youth and seniors •Accessibility and health promotion •Value of Program (availability of alternative providers, quality of program) •Cost recovery Following the approval of the Fee Policy in 2023, BPR used guidance from the PRAB to set fees. The Fee Schedule for 2024, which was also reviewed by the PRAB, represents the most comprehensive list of fees BPR charges. This update involved significant work to ensure the fees reflect historical trends, market comparisons, and recent cost escalations. The 2025 Approved Budget includes a $500,000 placeholder for planned fee increases to balance revenues and expenses considering rising costs. By postponing updates to the Fee Schedule until later in the year, BPR was able to analyze historical price increases, conduct market research, assess facility usage, and consider the impact of increased costs. BPR typically updates Facility Access Fees every two years, with the last update in 2023, making a 2025 update expected and appropriate given the rising operational costs. Golf Course Fees will be adjusted based on continued usage, market research and supply and demand. The majority of rental fees were updated in 2024; however, certain rental fees are proposed for further updates to simplify options and align with market research and cost recovery targets. In conducting market research, staff reviews benchmark agencies and industry-specific data. BPR’s fees tend to be on the higher end compared to other public agencies, with some fees falling in the lower half of the market range. It’s important to note that BPR 17 relies more on cost recovery than many other public agencies, as funding structures differ. BPR relies on the costing definitions from the BPR Fee Policy to determine cost recovery: Direct Costs: The costs directly related or attributed to providing a specific service. Direct costs include staff time, materials and supplies directly related to providing the service. Indirect Costs: Costs incurred across the department that are not directly attributed to a specific service but benefits the department as a whole. Indirect costs typically include marketing expenses, software, utilities, space allocation, and management staff that support a variety of services or programs. With continuous year-over-year increases in these costs, it’s essential to adjust fees accordingly. It is important to note that as a form of indirect subsidy, the General Fund supports all internal services expenses for the Recreation Activity Fund such as human resources, finance, and Information Technology services. At the last cost allocation calculation, this translates to an additional subsidy of $3M/year from the General Fund. Finally, recreation operates on a volume-based model, meaning the higher participation rates are, the more costs are spread across users. By analyzing historical usage data through the peak season, which ends in September, BPR confirmed a full recovery from COVID-19 and projected stabilized participation and visitation levels. This approach supported more conservative fee increases to support planned cost increases. ANALYSIS: Updating recreation fees is essential for maintaining fiscal responsibility while ensuring community access. Regular fee adjustments help prevent future sticker shock, allowing users to adapt to gradual changes rather than face sudden increases. BPR is a quasi- enterprise that relies on the General Fund and the .25 Cent Sales Tax Fund to provide subsidies for youth, seniors, low-income and people with disabilities. A key focus of the proposed 2025 BPR Fee Schedule is to simplify options and address common questions, enhancing user experience. BPR places value on knowing who is using our facilities to increase safety and to be able to market to recurring pass holders. Therefore, the proposed changes emphasize that the best prices exist for individuals with memberships (10 punch, monthly, annual, or summer fun), while there are changes to the daily drop-in fee which has a premium due to its flexibility. A goal with the proposed 2025 changes is to encourage daily users to transition to recurring memberships, making the system more financially sustainable. Staff understand and prioritize the ability for any community member to access recreation facilities. Therefore, the financial aid program remains the primary option to support individuals who couldn’t otherwise pay to access a facility. This ensures facilities are inclusive for all community members. Financial Aid memberships through Q3 2024 are at 4,351 individuals, which is an increase of 59% from 2023 at 2,726 individuals for the same period. Year over year visitation has increased substantially at all 3 recreation centers, going from 29,766 visits in 2023 to 42,542 visits in 2024, which accounts for a 18 42.9% increase. Financial aid visitation now accounts for approximately 17% of all visitations at the 3 recreation centers. The key changes identified below will mirror the changes identified in Attachment B - Proposed 2025 BPR Fee Schedule – red lined changes from 2024. The hourly rate per employee is increasing along with the cost of labor associated with planned minimum wage and living wage increases. City of Boulder minimum wage is expected to increase 8% per year in 2025, 2026 and 2027, followed by Consumer Price Index (CPI). Living Wage is paid to all regular and temporary employees as well as certain contractors and increased from $17.42 in 2023 to $22.44 in 2024. The City’s Human Resources department continues to implement compensation structures for city employees which address the living wage, minimum wage, compression and general consistency in compensation philosophy. Section V – Facility Entry Daily Entry: BPR will shift to a flat daily drop-in fee for all visitors, regardless of residency, similar to how facilities operated before 2020. This change aims to reduce confusion at the front desk, where staff often field questions about the different fee structures. By moving to a daily entry fee, BPR hopes to encourage more people to purchase memberships (10-punch pass, monthly, summer fun, and annual passes). This allows the department to collect important visitors’ information and promote other programs and activities to regular users. An intended outcome is that this will lead to more frequent use of facilities, help the department know who is in the building and provide more consistent revenue. While there is some concern with shifting to a flat daily fee, it is important to note that 89% of all visitations at the 3 Recreation Centers were by an individual with a membership. That means a total of 11% of all visitors would be subject to the change in rate structure. When accessing outdoor pools, 67% of visitors use passes, while the remaining 33% rely on daily drop-in access. Of those drop-in users, 91% are residents, with non-residents accounting for only 9%. This highlights the importance of encouraging pass purchases for the best rates, while acknowledging that there is a price premium for the flexibility to drop-in. This is also the practice across the market, with benchmark agencies offering higher daily drop-in fees, to encourage memberships. These changes will minimize confusion for infrequent users, retain value for regular users, and ensures BPR can continue offering the facilities and programs the community has come to expect. Attachment C – Facility Access Fee History identifies the current fees from 2023, along with proposed 2025 fees, with the percentage impact for residents and non- residents. Section V – Facility Entry Passes: The 10 Visit Pass, Monthly Pass, Annual Pass and Unlimited Summer Fun Pass fees have historically been based off the resident adult daily rate. With a shift to a flat daily drop-in fee, this methodology no longer makes sense. Staff proposed a 4-5% increase across the board to all existing pass types, acknowledging that price increases have been averaging 6-10% to operate the recreation facilities. The passes would still provide better financial value to the regular users. The 10-punch pass provides a 20% discount to residents; and a 5% discount to non-residents compared to the purchase price for 10 19 daily visits. The monthly, summer fun, and annual pass would break even after 6 visits per month for residents or 7.25 visits per month for non-residents. Reservoir access will continue to have the same access fees as the 3 Recreation Centers and 2 Outdoor Pools during the peak summer season, from the Friday before Memorial Day until Labor Day. The Reservoir Annual Pass would increase 5% to mirror price increases for other passes. An operational change would be to honor the “Household” pass for up to 4 people in a car to streamline entrances. The Boulder Reservoir is working on a Reservoir Operations Plan in 2025, which is expected to further refine the Reservoir pricing strategy in 2025 for 2026 based on key findings from this plan, including market research and long-term strategy. Attachment C – Facility Access Fee History identifies the current fees from 2023, along with proposed 2025 fees, with the percentage impact for residents and non- residents. Section VIII – Golf Course: Flatirons Golf Course remains one of the busiest golf courses in the area and the state, prompting a need to adjust prices to reflect supply and demand, cover rising costs, and stay competitive. Prices for all rounds of golf will increase by 10% to 15%, adding $3.00 to $5.00 per round. Weekend rates will now include holidays for consistency with increased demand and current practice. Annual pass fees will also rise by 10% to reflect the continued value. The main change is combining junior and youth categories into one age group (11–17), whereas before there were Junior rates for 14- to 17-year-olds and Youth rates for 11- to 14-year-olds. Children under 10 will continue to play for free with a paying adult. With the opening of Ironwood Bar & Grill, the course will resume hosting tournaments. A new tournament fee will be introduced, based on the exclusivity of the event. A future workplan will develop package options for tournament organizers. There will be minimal increases in fees for range balls, carts, and rental clubs to align with rising costs and market rates. Collectively, these changes aim to ensure the continued quality and competitiveness of Flatirons Golf Course. IX – Rentals: Fees for exclusive use of the Reservoir before and after regular operating hours will increase based on the actual expenses for 2024. Adult groups will be charged the full cost, while youth groups will receive a 35% discount, in line with 2022 BPR Plan direction. Significant changes are proposed for boat storage fees and annual permits for powered and sailboats. The fee structure will transition from separate resident and non-resident rates to a flat fee per boat, to be set at the current non-resident rates. The Reservoir’s storage fees are already lower than those of nearby private facilities. Permits for powered and sailboats will increase due to the exclusivity of these activities and rising costs associated with Aquatic Nuisance Species (ANS). However, there will be no changes to the rates for small crafts for residents and non-residents, as demand remains 20 stable. According to existing sales data, 65% of annual permits and storage are held by non-residents, so the impact is expected to be minimal. The Fee Policy indicates that programs that primarily provide individual benefit should operate at 100%+ cost recovery. The Boulder Reservoir is working on a Reservoir Operations Plan in 2025, which is expected to further refine the Reservoir pricing strategy in 2025 for 2026 based on key findings from this plan, including market research and long-term strategy. Park shelter fees will increase by $10 per day, as these rates have not changed since 2016. The shelters are available for full-day rentals, providing an affordable option for gatherings such as birthday parties, picnics, and family reunions. A rental fee will be introduced for the Valmont Farmhouse, which typically hosts around 3-5 rentals per year. This addition is intended to maintain consistency in the Fee Schedule. Staff reviewed various areas of the fee schedule and determined that no increases will occur this year in several categories. Reasons for this include that some areas are meeting current cost recovery targets, are at or above market rates, or are scheduled for updates every other year. Looking ahead, the Community Access Framework will be developed in 2025. This framework will assess fees and processes for commercial use, special events, and rentals, with the aim of updating fees by 2026. It will also focus on advancing community goals through space use agreements, reducing administrative time and costs, enhancing space usage, ensuring user accountability and supporting established cost recovery goals in line with operational expenses. Concurrent to the PRAB engagement, staff are also developing a communications and engagement strategy to inform impacted individuals and user groups of anticipated fee increases in January 2025. This strategy includes printed materials that will consist of the hard copy recreation guide available at each of the recreation centers, new facility signage, and FAQs to assist staff in answering customers’ questions, and pointing them to the pass that provides them with the most value. Digital materials will include updates to the online recreation guide, social media pushes, and web page updates. This will be supported by individual communications for impacted user groups. Finally, there will be a winter sale that aligns with a New Year’s promotion. The goal of this promotion will be to convert drop-in users to punch pass holders and increase both monthly and annual membership sign ups. Concurrent to the communications and engagement strategy, a staff training plan will be developed to help front-line employees answer questions about these changes, and direct customers to the best option based on their planned visitations. NEXT STEPS: At the October PRAB meeting, staff will provide a presentation on the key changes identified in this memo and will be able to respond to questions. Board members can ask clarifying questions, share requests for more information, and provide any other feedback on the proposed 2025 BPR Fee Schedule. For requests that require more time or research, information will be provided with the November packet. At the November 18, 2024, PRAB meeting, there will be an Action Item to approve the proposed 2025 21 BPR Fee Schedule. As a reminder, this vote will require a quorum and a simple majority to pass. BPR fees are not codified and therefore do not require City Council approval. However, they do undergo a public noticing period called the City Manager Rule before implementation. Fee increases will be communicated to affected users through outreach prior to taking effect on January 1, 2025, to align with the calendar and fiscal year. The city recognizes the fiscal constraints that BPR is facing, along with other departments, due to flattening revenue and increased expenses. City Council has prioritized a Long-Term Financial Strategy (LTFS) in their workplan; the project will be led by the City Manager’s Office and Finance Department. The LTFS will include a comprehensive fee study, an evaluation of service levels, an exploration of additional funding mechanisms, refinement of financial policies, community engagement and a ballot strategy. Without additional funding and based on current expenses and projected revenues, by 2027, BPR will need to identify which services, facilities and programs to reduce or eliminate to balance spending with funding. In alignment with the Long-Term Financial Strategy, the department will begin exploring options to better align revenues and expenses. In addition, the implementation of a new Recreation Management Software (RMS) in the fall of 2025 will provide better data on cost allocation and cost recovery to support this work. ATTACHMENTS: •Attachment A - BPR Fee Policy •Attachment B - Proposed 2025 BPR Fee Schedule – red lined changes from 2024 •Attachment C - Facility Access Fee History 22 I.Purpose of Policy: The purpose of the fee policy is to establish clear and consistent guidance for how fees are set and subsidies are awarded. In establishing a fee policy, BPR intends to create a standard approach for all fees collected, develop transparent fee categories and definitions of the types of access or programs which are subject to various fees, and create clear cost recovery targets. The Fee Policy should be applied equitably to all programs, with an understanding that additional support may be provided based on General Fund Subsidy as called for in the 2022 Parks and Recreation Plan. In determining the subsidy levels, BPR will provide subsidies based on the level of funding available and the level of community benefit each program provides. II.Background: The City of Boulder Parks and Recreation Department promotes the health and well-being of the entire Boulder community by collaboratively providing high quality parks, facilities and programs. BPR operates from five primary funds. These funds are the Recreational Activity Fund (RAF), .25 Cent Sales Tax Fund (.25ST), General Fund, Permanent Park and Recreation Fund, and Lottery Fund. Recreation Activity Fund: A special revenue/quasi-enterprise fund that is specific to the Parks and Recreation Department. The fund is the primary funding mechanism used to support recreation centers and facilities and subsidize fees for services related to the provision of recreation, reservoir and golf course services/programs that do not cover all their direct costs. This fund is supported through user and participation fees, grants and donations, and an annual subsidy transfer from the General Fund. .25 Cent Sales Tax Fund: A special revenue fund that is specific to the Parks and Recreation Department. The fund is primarily supported through a designated sales tax that was approved by voters in 1995. In 2013 voters renewed the sales tax through 2035, with 85% of votes supporting the tax. The fund supports multiple aspects of the department, including operations and maintenance, administrative support services, renovation and refurbishment, and capital improvements. General Fund: The city’s largest fund that serves as the primary funding source for most governmental services. BPR uses its portion for park operations, forestry and department administration. The general fund is mostly supported through a blend of taxes, permits, fees, and intergovernmental transfers. As a result of the fund’s heavy reliance on tax revenue and pressure from other departments, the fund’s revenues, and ability to contribute to the department’s budget can fluctuate, although it has been relatively stable over the years. Permanent Park and Recreation Fund: A fund specific to the Parks and Recreation department, this source of funding is permanent according to the City of Boulder’s charter and is supported through earmarked property taxes, with the Parks and Recreation Department receiving $0.01 for every dollar of property tax collected by Boulder County. These funds are limited to the acquisition or permanent improvement of parkland, renovations, and refurbishment of recreation facilities, and is a source of funds for capital improvements. 23 Attachment A:At BPR Fee Policy Lottery Fund: A special revenue fund that accounts for State Conversation Trust proceeds that are distributed to municipalities on a per capita basis. Money from the Lottery Fund must be used only for the acquisition, development, and maintenance of new conservation sites or for capital improvements or maintenance for recreational purposes on any public site. III.Definitions: Residency: Resident: any individual who lives at an address located within the City of Boulder service area. Non-Resident: any individual who lives outside of the City of Boulder. Resident/Worker: individuals who live or work in the City of Boulder are eligible for Resident/Worker rates for facility entry. Resident or non-resident status applies for all other types of programs. Age Based Fee Groupings: Youth: participants between 3 and 18 years old. Adult: participants between 19 and 59 years old. Senior: participants who are over the age of 60. Household: any adults, seniors or youth residing at the same address. Proof of address is required and no more than 8 members aged 19 or older. Costing Definitions: Cost Recovery: the collection of revenue to pay for the direct and/or indirect costs of providing a service or program. The level of cost recovery will vary based upon the service, type of program, program category benefit level, targeted skill level, market costs and other factors. Direct Costs: The costs directly related or attributed to providing a specific service. Direct costs include staff time, materials and supplies directly related to providing the service. Indirect Costs: Costs incurred across the department that are not directly attributed to a specific service but benefits the department as a whole. Indirect costs typically include marketing expenses, software, utilities, space allocation, and management staff that support a variety of services or programs. 24 Attachment A:At BPR Fee Policy Market Analysis: A point-in-time analysis or survey of prices charged by other agencies, public and private for a similar service. Market Analysis is typically limited to benchmark communities, local private business and non-profit organizations. Subsidy: Funding provided by the city to offset the costs of a service to support a higher level of community benefit. Based upon community input, subsidies are typically awarded to programs that support low-income residents, people with disabilities, older adults and youth. Discounts: Discounts may be provided associated with marketing and/or volume-based discounting to provide benefits to participants who are regularly using a service or program. Program Benefit Categories: Community: Services that enhance the health, safety and livability of the community and therefore require minimal obstacles to participation. Recreation: Services that benefit a broad range of users and are targeted to promote physical and mental well-being. Individual: Services targeted to specific individuals or user groups with limited community benefit. IV.Policy: The Department of Parks and Recreation’s Fee Policy represents a standardized approach to program categorization and definitions, while aligning a clear subsidy level based on the level of community benefit provided. Fees are an efficient and equitable way to distribute the costs 25 Attachment A:At BPR Fee Policy associated with providing services that exceed the ability of the tax base to support the costs. This comprehensive policy will promote community understanding with clear fee practices and financial sustainability. This Fee Policy was developed through the documentation of previous policy guidance from the Parks and Recreation Advisory Board, includes guidance received from the 2022 Parks and Recreation Plan, along with significant input from the Parks and Recreation Advisory Board, Community Connectors in Residence and City Council. This Fee Policy identifies and informs the program types and a consistent method to assign services to those types and includes the appropriate benefit level of subsidy and cost recovery target that should be achieved. Tax subsidy provided each year from the General Fund and/or other sources such as .25 Cent Sales Tax Fund should be allocated in a way that supports the cost recovery targets based on available funding, which then directs the corresponding pricing strategy each year. The concept of cost recovery involves setting fees based on the total cost of providing the service and factors in the program category benefit level so that the total funding received (Taxes and User Fees) equals the total cost of providing a particular service. This is critical to the financial sustainability of public parks and recreation. V.Procedure: The department will review fees and charges for all programs and services along with cost recovery performance at least every two years as part of the annual citywide budget development process. Once the cost to provide services is analyzed, each service area will review cost recovery performance compared to stated goals within the Fee Policy. Total cost of service as well as the department’s Service Delivery Model, market analysis, and feedback from staff and participants, will inform any recommendations to the Department Director to update fees. The Department’s pricing strategy is based on several considerations: •Level of Community Benefit •Supply and Demand •Market Comparisons •Residency/Non-residency priority •Age-based prioritization with an emphasis on youth and seniors •Accessibility and health promotion •Value of Program (availability of alternative providers, quality of program) •Cost recovery philosophy •Availability of subsidy to support age-based discount, community benefit recreation and financial aid. Each activity will be sorted into a program type. Each program type will have a minimum cost recovery rate and a target cost recovery rate. Programs that are being introduced will likely be at the minimum cost recovery rate; over the lifecycle of the program, the goal will be to achieve the target cost recovery rate. While setting rates, staff must evaluate market rates and demand for the activity to determine price sensitivity for any proposed price adjustments. If the price is too high and/or there is little demand for the program, staff must consider the feasibility of reducing costs, reducing fees or propose the elimination of the program. To minimize impacts to 26 Attachment A:At BPR Fee Policy participants, fee increases may be limited to 10% in a year for any community or recreation level programs. Fee increases may be phased in over a 2-to-3-year period to minimize impacts to participants. When establishing fees, BPR will support fees that the market will bear, even if this exceeds the cost recovery targets. Additionally, BPR will not undercut the market as it is not a good use of subsidy and jeopardizes the overall health of the market. Programs with high demand should also evaluate fee increases to improve cost recovery. Both tactics will allow the department to reinvest in other program areas with lower cost-recovery goals, in turn allowing the department to reduce the reliance on tax subsidy and reinvest in priority programs. During future updates to the Fee Policy, BPR will adjust the cost recovery targets accordingly based on actual performance. To ensure there is equitable access for populations the community has prioritized, the department will continue to subsidize access for low-income individuals, people with disabilities, youth and seniors. The department is committed to maintaining financial aid programs to qualifying Boulder residents, providing subsidized access to facilities and programs, as funding allows. All fee updates will be reviewed annually by the Parks and Recreation Advisory Board and for consideration by City Council with the adoption of the operating budget each year. The City Manager shall give notice regarding changes in fees by filing a schedule of fees with the City Clerk and displaying the changed fees on the City’s website. Increases shall not take effect until at least two weeks have passed since notice was given. Fees shall be in effect as of the effective date specified in the schedule. Fees may be temporarily discounted or reduced through special promotional pricing as warranted. The City Manager may reduce fees from time to time as market conditions warrant, and may also raise them again, so long as the fee never exceeds that specified in the fee schedule. Below are the program types with associated category benefit level and cost recovery target goals, definitions and examples of activities. These are examples of various types: they are not all-inclusive lists and program offerings change over time. Program Type Program Category Benefit Level Cost Recovery Program Definition Examples of Services Included Open Access Community 0% Access to parks, park amenities, pathways and natural areas. Open access allows for self- directed activity and does not include supervision or oversight by staff. Pocket, neighborhood, and community parks, skateparks, playgrounds, multi- use paths, non- reserved outdoor courts, dog-parks 27 Attachment A:At BPR Fee Policy Grants, Philanthropy & Donations Community Grants, philanthropy and donations which further the mission of the department by providing outside funding for a specific focus which increases access and/or removes barriers to participation Health Equity Funds, Grants, Memorial Benches, Tree Donations, Project Specific Donations Special Events Community 10%+ Large-scale events that appeal to a broad portion of the community. Snow Much Fun, Holiday Lights Recreation 70%+ Large-scale events produced by the department and/or city intended for a specific demographic within the community. Drive-in movies, Sweetheart Dances, Halloween Carnival Individual 100%+ Large-scale events with pre-registration required for a niche market or specific interest. Typically provided by non-department organization Organized races Recreation Services Community 50%+ Foundational classes, leagues and workshops which include instruction and the primary goal of introducing participants to basic skills at a “learn to” level; programs which facilitate access to other program types Facility childcare, beginner level sports, fitness orientations, EXPAND programs, Youth Services Initiative (YSI), aquatics clinics Recreation 70%+ Classes, leagues, clinics and workshops with instruction provided at an intermediate level Intermediate level sports, enrichment classes, youth sport leagues, camps Individual 100%+ Classes, leagues, clinics and workshops with instruction provided at an advanced level of training and development; private or semi-private setting to meet unique needs of an individual or small group Advanced level sports, specialty fitness, adult sports leagues, competitive team events, boating 28 Attachment A:At BPR Fee Policy Facility Entry Recreation 90%+ Access to recreation centers, indoor & outdoor pools, outdoor swim beaches and passive recreation at Boulder Reservoir where monitored access is provided for self-directed activity with general supervision and oversight provided by department staff Facility admission, drop-in classes, swim beach, passive recreation at Boulder Reservoir Resale Items Individual 100%+ Consumable and non- consumable goods available for purchase Swim diapers, locks, food or concessions, clothing, pro-shop items Contracted Programming Individual 100%+ Registered programs offered by a non- city/department agency that operate under a revenue share/profit split Specialty summer camps, Tennis lessons Golf Course Individual 100%+ Utilization of golf course and related amenities Driving range, rounds of golf, cart rentals, tournaments Rentals Individual 100%+ Space, facility, equipment, park and shelter reservations for a use by an individual, group or organization. Field rentals, court rentals, facility rentals, shelter rentals, lane rentals, private access rentals Commercial Use Individual 100%+ Fee based instruction, education, care or supervision on park land provided by an individual, group or organization. Yoga in a park, summer camps or nature programs held exclusively at a park. Attachments: •Attachment A – Parks and Recreation Department Fee Schedule 29 Attachment A:At BPR Fee Policy Attachment B: Proposed 2025 BPR Fee Schedule 1 Attachment B: Proposed Parks and Recreation Department Fee Schedule This fee schedule provides detail in support of the BPR Fee Policy for the department’s facilities and operations. The Definitions found in the Fee Policy apply throughout this document and are incorporated by reference. Subsidy Levels  To advance equity by lowering barriers and supporting access based on the priorities identified in the 2022 BPR Plan, subsidy is provided to programs that support low-income residents, people with disabilities, older adults and youth. Other Facility Use and Services  Any other Boulder Parks and Recreation facility or service not listed specifically in this fee schedule or elsewhere shall be available at the discretion of the Parks and Recreation Department Director. The Director or their designee will determine the applicable fees and necessary requirements. Staffing  Additional fees may be charged for events, rentals, and reservations that require staff above and beyond those that are regularly scheduled to work. An additional premium applies for staffing that must take place outside of regular operational hours, recognizing it requires a shift in regular scheduling and management support to administer. Specific fees are based on the approximate cost of staff as follows: Staff Category Hourly Rate Per Employee Seasonal & Temporary (Non-Standard) Staff $2224.50 Standard Operations Staff $3840.00 Standard Management Staff $5961.00 Overtime/After Outside of Operating Hours 2x multiplier Fees by Program Type I.Open Access Access to parks, park amenities, pathways and natural areas. Open access allows for self-directed activity and does not include supervision or oversight by staff. No fees are associated with the use of Open Access facilities. II.Grants, Philanthropy & Donations Grants, philanthropy and donations which further the mission of the department by providing outside funding for a specific focus which increases access and/or removes barriers to participation. 30 Attachment B: Proposed 2025 BPR Fee Schedule 2 Attachment B: Proposed Parks and Recreation Department Fee Schedule No fees from customers are associated with this revenue category, though a portion of funds may be due to pass-through organizations. III.Special Events Large-scale events that involve reservation of department facilities and parks. Depending on the intended audience of the event, any of the 3 community benefit levels may apply. Typically, most Community and Recreation level programs are produced by the department and/or city, that fees would primarily apply for Special Events with an Individual Benefit level. Citywide Special Events Office may have additional fees beyond fees charged for Parks and Recreation facilities, programs, and staff. a.Special Event Fees Special Events Per Day 50 – 250 people $300.00 251 – 1,000 people $500.00 1,001 – 5,000 people $1,250.00 5,001 – 50,000 people $2,000.00 50,000+ people $2,500.00 Glen Huntington Bandshell Per Day 50 + people $900.00 Special Event Locations: Boulder Creek Path, Central Park, EBCC Community Park, North Boulder Park, SBRC – Harlow Platts Park b.Reservoir Events Per Day April 1 – Oct 31 Per Day Nov 1 – March 31 Full facility closure $15,000.00 $7,500.00 Reservoir Basic site $400.00 $200.00 Reservoir Premier site $600.00 $300.00 ½ Parking Lot (double for full) $250.00 $125.00 Restrooms N/A $200.00 Reservoir Lake Per Hour April 1 – Oct 31 Per Hour Nov 1 – March 31 Reservoir Lake closure inside no wake area $75.00 $50.00 31 Attachment B: Proposed 2025 BPR Fee Schedule 3 Attachment B: Proposed Parks and Recreation Department Fee Schedule Reservoir Lake wake area ½ $500.00 $250.00 Reservoir Lake wake area Full N/A $500.00 Picnic Fees: Basic Site Per Event Premier Site Per Event Silver $400.00 $440.00 Gold $625.00 $685.00 Platinum $800.00 $880.00 Custom a la carte pricing A la carte price A la carte price Per participant impact fees $5.00 - $6.00 per participant based on impact of event $4.00 - $6.00 per participant based on impact of event Per car participant fee for picnics only $10.00 $10.00 Room Rentals: Per Hour Main building dining room $200.00 Outdoor patio $50.00 c.Valmont Events Valmont hosts limited Special Events during a typical year, so for each of those instances applicable fees will be calculated based on the projected impact, staff resources, and exclusivity of the rental based on the principles and targets in the Fee Schedule and Fee Policy. IV.Recreation Services Fees associated with recreation programs and services are determined based upon the department’s Service Delivery Model and may be updated each program session. Rates are published in the Recreation Activity Guide each registration session. V.Facility Entry Access to recreation centers, pools, and other facilities are consistent across the BPR system. Visitors may pay for individual daily entries, packages of “punches” to be used for entrance , or memberships that allow unlimited use during a set time period. a.General Definitions & Promotions: i.Resident/Worker Fee: Rate reflects a discount for those who either live or are paid employees of businesses or organizations within the city limits of Boulder. 32 Attachment B: Proposed 2025 BPR Fee Schedule 4 Attachment B: Proposed Parks and Recreation Department Fee Schedule ii.Household: Any adults, seniors or youth residing at the same address (anyone 19 years old and over must provide proof of same-address residency). The package may not include more than 8 members aged 19 or older. iii.Additional Annual Pass Family Members: First family member pays highest full price; additional family residing at the same address qualify for 50% off. Unlimited Annual passes only, purchased at the same time. iv.Military and Public Service Discounts: A 15% discount on monthly or annual passes is available to Active Military & Veterans; Local, State, Federal Government employees within the city of Boulder; and University and School District employees within the city of Boulder. v.Silver Sneakers, Renew Active, One Pass, Silver & Fit: These programs encourage older adults to participate in physical activities that will help them to maintain greater control of their health. Many insurance companies offer these benefits to their members which allows them to access the Boulder recreation centers and participate in drop-in activities. This does not include registered programs (see Section IV – Recreation Services above). b.Single Visit – Unlimited facility access within the same day Ages Non-Resident Rate Daily Entry Fee Resident/Worker Rate Adult (19-59) $12.00 $10.00 Senior (60+) $9.00 $7.50 Youth (3-18) $7.257.00 $6.00 Group Daily (4 entries; max 2 adults) $32.00 $27.00 c.10 Visit Pass Ages Non-Resident Rate Resident/Worker Rate Adult (19-59) $108114.00 $9096.00 Senior (60+) $8185.00 $6872.00 Youth (3-18) $6566.00 $5456.00 d.Monthly Pass Ages Non-Resident Rate Resident/Worker Rate Adult (19-59) $8387.00 $6972.00 Senior (60+) $6265.00 $5254.00 33 Attachment B: Proposed 2025 BPR Fee Schedule 5 Attachment B: Proposed Parks and Recreation Department Fee Schedule Youth (3-18) $5052.00 $4143.00 Household $133139.00 $110115.00 e.Annual Pass Ages Non-Resident Rate Resident/Worker Rate Adult (19-59) $864907.00 $720756.00 Senior (60+) $648680.00 $540567.00 Youth (3-18) $522548.00 $432453.00 Household $1,3821,451.00 $1,1521,209.00 f.Unlimited Summer Fun Pass Ages Non-Resident Rate Resident/Worker Rate Adult (19-59) $249261.00 $207216.00 Senior (60+) $186195.00 $156162.00 Youth (3-18) $150153.00 $123126.00 Household $399417.00 $330342.00 *Valid from Friday before Memorial Day to Labor Day g.Reservoir Only Fees: i.Flank Season Fees & Twilight Entry Fees Season Individual Carload Flank Season* $5.00 $10.00 Twilight Entry**$5.00 $10.00 Large Vehicle fee – buses, vans, etc. * ** $10 + $3 for every person over 10 people *April 1 to Thursday before Memorial Day & Tuesday after Labor Day to October 31 ** 6:00 pm to facility close *** Large Vehicle Fee – only during Flank Season ii.Reservoir Only Annual Pass (January 1 to December 31) Ages Daily Entry FeeNon- Resident Rate Resident/Worker Rate Adult (19-59) $414435.00 $345362.00 Senior (60+) $310325.00 $260273.00 Youth (3-18) $249261.00 $207217.00 34 Attachment B: Proposed 2025 BPR Fee Schedule 6 Attachment B: Proposed Parks and Recreation Department Fee Schedule Household $662695.00 $552580.00 VI.Resale Items Consumable and non-consumable goods available for purchase at BPR facilities. Resale items change throughout the year based on the season, availability of product and price. All resale items will be priced at 100% recovery of direct costs or higher. Discounting may be used to reduce inventory. VII.Contracted Programming Registered programs offered by a non-city/department agency that operate under a revenue share/profit split. If city staff are managing registration and payment, a revenue split of at least 30% to the city is expected with 70% to the partner, whereas if the partner is handling those tasks, the revenue split would be at least a 20% to the city and 80% to the partner. It is expected that contractors support department priorities of supporting participation among youth, seniors, people with disabilities and low incomes to encourage a greater diversity of participation. VIII.Golf Course The fees for Flatirons Municipal Golf Course year-round are: a.Per Round (Monday through Thursday) Ages 9 Hole 18 Hole Adult $2730.00 $483.00 Senior $2224.00 $3740.00 Youth $1920.00 $2930.00 b.Per Round (Friday to Sunday) & Holidays Ages 9 Hole 18 Hole Adult $3329.00 $4853.00 Senior $2529.00 $4347.00 Youth $2124.00 $3134.00 c.Annual Pass: Ages Per Year Adult $1,5001,650.00 Senior $1,2001,320.00 Junior (14 11 to 17) $414425.00 Children (10 and under free w/ paying adult) 35 Attachment B: Proposed 2025 BPR Fee Schedule 7 Attachment B: Proposed Parks and Recreation Department Fee Schedule Youth (Under 14) $314.00 d.Value Plan Card Ages Per Pass 9 Hole w/ Value Plan 18 Hole w/ Value Plan Adult $699.00 $9 per round $12 per round Senior $599.00 e.Tournament Fees Weekday Tournament* $78.00 Weekend Tournament* $83.00 Add-On’s based on market rate+ Customized with Golf Staff *Includes 1 round per person; 1 cart for every 2 players e.f. Other Fees: Practice Range Balls Per Item Small – 40 balls $78.00 Medium – 75 balls $1011.00 Large – 100 balls $1314.00 Carts (per person) 9 Hole 18 Hole Riding Cart with GPS $1315.00 $1820.00 Push Carts $45.00 $67.00 Rental Clubs 9 Hole 18 Hole Standard Clubs $910.00 $1820.00 Performance Clubs $3035.00 $4550.00 IX.Rentals Space, facility, equipment, park reservations for a use by an individual, group or organization. a.Reservoir-Specific User Groups, Events and Picnics Exclusive Use Youth Per Hour Adult Per Hour Hourly Rate Based on 2024 Expenses: for before and after hours use only. $284.00 20254 Rates $170.50185.00 $284.00$213.00 36 Attachment B: Proposed 2025 BPR Fee Schedule 8 Attachment B: Proposed Parks and Recreation Department Fee Schedule Add Ons Per Day Fire Extinguisher $10.00 Large Ice tub $20.00 Charcoal Grill $40.00 Picnic Tables $20.00 20’ x 20’ canopy $350.00 20’ x 30’ canopy $400.00 Equipment Use Per Hour Loader / Tractor $85.00 Personal Water Craft $30.00 Motor Boat $50.00 b.Boating Decontaminations Per Craft Small craft $20 Large craft $50-$250 (depends on severity) Annual Boat Storage: Mooring Resident Non-ResidentPer Boat Fee Rack $300.00 $380.00 Gravel $665.00 $830.00 Paved $755.00 $945.00 Wet $890.00 $1,110.00 Season – 7 days per week: Resident Non-ResidentPer Boat Fee Powered 50-499 HP $600.00 $735.00 Powered 1-49 HP and Sail boats $265.00 $315.00 Small watercraft $60.00 $70.00 Weekday – Mon – Fri (excludes holidays) Resident Non-ResidentPer Boat Fee Powered 50-499 HP $340.00 $400.00 Small watercraft $40.00 $45.00 Small Watercraft Non-Resident Rate Resident/Worker Rate Weekday (Mon – Fri & excludes holidays) $45.00 $40.00 7 days per week $70.00 $60.00 37 Attachment B: Proposed 2025 BPR Fee Schedule 9 Attachment B: Proposed Parks and Recreation Department Fee Schedule c.Outdoor Sport Fields & Tournaments Rental Space Youth Group Per Hour Adult Group Per Hour Inline Hockey Rink $16.00 $19.00 Horseshoe Pits $27.00 $32.00 ½ Multi-purpose / Satellite /Recreation Field $18.00 $25.00 Multi-purpose / Satellite / Recreation Field $28.00 $35.00 Baseball & Softball Diamond / Soccer Fields $35.00 $44.00 Premier Field $67.00 $88.00 Add On’s Lights $45.00 $45.00 Painting & Striping $38-110 Garbage At Cost At Cost Portalet Rentals At Cost At Cost Added Prep Costs See staff rates See staff rates Cost Multipliers: Daily rate is equivalent to 7.5 hours booked Multi Day/Tournament rate is equivalent to 6 hours booked over multiple days Multi-Purpose / Satellite / Recreation Field: Aurora 7 Park, Arapahoe Ridge Park, Columbine Park, Foothills Community Park, East Boulder Community Park, Harlow Platts Community Park, Keewaydin Meadows Park, Martin Park, North Boulder Park, Tantra Park, Summitt Middle School, Tom Watson Park, Valmont Regional Park Baseball & Softball Diamond / Soccer Field: East Mapleton Ballfields, Gerald Stazio Softball Fields, Pleasant View (Fields 2-12) Premier Fields: East Boulder Community Park (artificial turf only), Pleasant View (Field 1), Scott Carpenter Park d.Outdoor Space Rentals Resident / day Non-Resident / day Park Shelters $100110.00 $125135.00 Alcohol Permit $25.00 $25.00 Parking Lots $100.00 $100.00 Chautauqua Lawn Free – permit & deposit required Valmont Park Resident Non-Resident / day Shelter - 3 hours $150.00 $150.00 38 Attachment B: Proposed 2025 BPR Fee Schedule 10 Attachment B: Proposed Parks and Recreation Department Fee Schedule Park Shelters: Foothills Community Park, Harlow Platts Park, Martin Park, North Boulder Park Parking Lots: full closure of a parking lot is per day e.Outdoor Court Rentals: Court Type Fee Per Hour Sand Volleyball Court $30.00 Pickleball Court $6.00 Handball Court $8.00 Tennis Court $6.00 Tennis Court with Lights $10.00 Platform Tennis Court $5.00 Basketball Court $33.00 f.Indoor Space Rentals Resident / Hour Non-Resident / Hour Small Room Rental $40.00 $50.00 Large Room $65.00 $80.00 Specialty Recreation Facility $80.00 $100.00 Basketball ½ Gym $50.00 $62.50 Basketball Full Gym $110.00 $135.00 EBCC Ballroom $250.00 $250.00 EBCC Kitchen Surcharge Surcharge Valmont Farmhouse $125.00 $125.00 NBRC Gymnastics Room $2,575.00 / day Small rooms: SBRC Lobby and Stretching Room; Indoor Racquetball Court Large rooms: All Centers: meeting or classroom space EBCC: 1/3 of ballroom NBRC: 2/3 of multipurpose room SBRC: Ninja Studio; Community Lounge Specialty Recreation Space: not normally rented except for special occasions: Full multipurpose room, dance rooms, aerobics room, yoga room, childcare room g.Aquatics 39 Attachment B: Proposed 2025 BPR Fee Schedule 11 Attachment B: Proposed Parks and Recreation Department Fee Schedule Rental Space Youth Per Hour Adult Per Hour Pool Patio $35.00 $42.00 Indoor Lap Lane – 25yd $14.00 $16.00 Outdoor Lap Lane – 25yd $16.00 $20.00 Scott Carpenter Lap Lane – 50m $27.50 $33.00$40.00 Leisure Pool Space $64.00 $80.00 Cabana Rental Resident Non-Resident Rental + admission fee per person 4 hour rental $4065.00 $5075.00 X.Commercial Use User groups and other entities rent space from the department and provide programming outside the scope of BPR services. This is Ccurrently guided by a 2012 pilot program with minimal charges applied based upon participation; to be reviewed in 2024. a.Rentable Properties For all 1+ year leases such as Boulder Reservoir Main Building Restaurant Space, Flatirons Golf Course Food and Beverage Space, Harbeck House, etc., staff issue a formal Request for Proposal with lease terms agreed upon by the Department and confirmed by the Parks and Recreation Advisory Board (leases up to 3 years) and City Council (leases over 3 years). The department’s preference is a base rent plus a percentage of revenue, with tenant responsible for all utilities.   b.Park Commercial Use Program (2012 Pilot) Minimum Visitors* Maximum Visitors Quarterly Fee 50 250 $50.00 251 500 $250.00 501 1000 $500.00 1,001 2,000+$750.00 *Total projected visitations over a quarter 40 Attachment C - Facility Access Fee History Fee Type Category 2023 Fee 2025 Proposed  Fee Resident  Impact Non Resident  Impact Resident 10.00$         12.00$              20%‐ Non‐Resident 12.00$         12.00$              ‐0% Resident 7.50$           9.00$                20%‐ Non‐Resident 9.00$           9.00$                ‐0% Resident 6.00$           7.00$                17%‐ Non‐Resident 7.25$           7.00$                ‐‐3% Resident 27.00$         32.00$              19%‐ Non‐Resident 32.00$         32.00$              ‐0% Resident 90.00$         96.00$              7%‐ Non‐Resident 108.00$       114.00$           ‐6% Resident 68.00$         72.00$              6%‐ Non‐Resident 81.00$         85.00$              ‐5% Resident 54.00$         56.00$              4%‐ Non‐Resident 65.00$         66.00$              ‐2% Resident 69.00$         72.00$              4%‐ Non‐Resident 83.00$         87.00$              ‐5% Resident 52.00$         54.00$              4%‐ Non‐Resident 62.00$         65.00$              ‐5% Resident 41.00$         43.00$              5%‐ Non‐Resident 50.00$         52.00$              ‐4% Resident 110.00$       115.00$           5%‐ Non‐Resident 133.00$       139.00$           ‐5% Resident 207.00$       216.00$           4%‐ Non‐Resident 249.00$       261.00$           ‐5% Resident 156.00$       162.00$           4%‐ Non‐Resident 186.00$       195.00$           ‐5% Resident 123.00$       129.00$           5%‐ Non‐Resident 150.00$       156.00$           ‐4% Resident 330.00$       345.00$           5%‐ Non‐Resident 399.00$       417.00$           ‐5% Resident 720.00$       756.00$           5%‐ Non‐Resident 864.00$       907.00$           ‐5% Resident 540.00$       567.00$           5%‐ Non‐Resident 648.00$       680.00$           ‐5% Resident 432.00$       453.00$           5%‐ Non‐Resident 522.00$       548.00$           ‐5% Resident 1,152.00$   1,209.00$        5%‐ Non‐Resident 1,382.00$   1,451.00$        ‐5% Resident 345.00$       362.00$           5% Non‐Resident 414.00$       435.00$           5% Resident 260.00$       273.00$           5% Non‐Resident 310.00$       325.00$           5% Resident 207.00$       217.00$           5% Non‐Resident 249.00$       261.00$           5% Resident 552.00$       580.00$           5% Non‐Resident 662.00$       695.00$           5% Per Person 5.00$           5.00$                0%0% Per Car 2+ People 10.00$         10.00$              0%0% Per Person 5.00$           5.00$                0%0% Per Car 2+ People 10.00$         10.00$              0%0% Recreation Center 10 Punch Pass Senior Family  2 Adults + dependent children Youth Reservoir Only Twilight (after 6pm) Flank Season (April 1 to Thursday before Memorial Day; Tuesday  after Labor Day to October 31) Adult Adult Senior Youth HouseholdRecreation Facility Entry Fees(East Boulder Community Center, North Boulder Recreation Center, South Boulder Recreation Center, Spruce Pool, Scott Carpenter Pool and Boulder Reservoir)Recreation Center Annual Pass Adult Senior Youth Adult Recreation Facility Daily Admission Daily 4‐Pack (New) Recreation Center Monthly Pass Youth Adult Senior Unlimited Summer Fun Pass           (Outdoor Pool Pass) Senior Youth Adult Outdoor Facility Entry FeesSenior Youth Family Household Reservoir Only Annual Pass *Excludes: East Boulder Community Center, South Boulder Recreation Center,  North Boulder Recreation Center, Scott  Carpenter Pool and Spruce Pool.* 41 TO: Parks and Recreation Advisory Board FROM: Alison Rhodes, Director of Parks and Recreation Bryan Beary, Senior Manager, Community Building and Partnerships Mark Davison, Senior Manager, Planning Denise Dawson, Senior Manager, Urban Parks Regina Elsner, Senior Manager, Natural Resources Jackson Hite, Senior Manager, Business Services Megann Lohman, Senior Manager, Recreation Scott Schuttenberg, Deputy Director SUBJECT: Matters from the Department DATE: October 28, 2024 A.Future of Recreation Centers: Project Approach, Phase 1 This memo is intended to provide the PRAB with an understanding of the project approach and the engagement process so as to invite suggestions for ensuring success. Overview City recreation centers function as a system of vital community wellness hubs for the entire Boulder community, regardless of age, income, identity, or disabilities. They also serve as places to practice and compete for many students in the Boulder Valley School District. The East Boulder Community Center (EBCC) also houses the East Age Well Center for older adults. The North Boulder Recreation Center (NBRC) is a magnet for youth gymnastics, and the South Boulder Recreation Center (SBRC) provides valued services for adjacent schools and neighbors. Thoughtful, long-term planning for these important facilities is critical to ensuring Boulder Parks and Recreation can serve the community well into the future. The building conditions at each center vary. Built in 1973, NBRC received a major renovation 29 years later to extend the life of the building. Built in 1991, EBCC is an ideal candidate for renovations. While building systems need modernization, the bones of the building are in good enough condition to justify significant investment of public funding. Funded by the Community Culture, Safety and Resilience tax, voter- approved funds have been allocated to support significant renovations to EBCC that will extend the life of that building and maximize return on investment for taxpayer dollars. Conversely, both the 2021 Facilities Plan and the 2022 BPR Plan confirmed that the SBRC facility is past the point at which major renovations would be money well spent. As a first phase in understanding what renovations at EBCC need to include, the Future of Recreation Centers project situates EBCC in a citywide conversation about how well all 3 recreation centers are serving the Boulder community. Taking this broad look will help ensure improvements at EBCC respond to emerging recreation trends and help close any gaps in levels of service to the extent possible. The resulting needs assessment report will also inform continued citywide engagement 42 around a long-term financial strategy to fund outstanding needs and priorities, including future recreation amenities in South and North Boulder. Project Purpose The Future of Recreation Centers project is meant to: -Understand how well recreation centers are serving the Boulder community. -Identify emerging trends and gaps in service across all 3 centers. -Develop recommendations on how to address needs and opportunities. -Inform design in 2025 for funded renovations to EBCC. -Inform citywide efforts to develop a long-term financial strategy to fund other community priorities, such as recreation amenities in South Boulder and renovations at the NBRC. Shown in the graphic below, developing the needs assessment will draw from community engagement, data and research, and existing policies. Phasing and Timeline This project is designed as a preliminary phase before detailed design, permitting and construction of funded improvements at EBCC. The timeline below shows how the following phases will happen: 1.Phase 1: Future of Recreation Centers (All Centers) 2.Phase 2: EBCC Renovations 43 Engagement Community engagement will help the city prioritize which indoor recreation activities are most important to provide across our recreation center system and which amenities and services are most important at each location. For example, the following questions will guide public process: •Which indoor recreation activities are most important for recreation centers to provide across the city? •Are there emerging trends or activities not currently provided that could enhance community health and well-being? •Which indoor recreation activities are most important to provide at each center? •How can upcoming renovations to the East Boulder Community Center accommodate those priority activities? •Which other community priorities should inform a citywide financial strategy to fund outstanding, unfunded needs at other centers? Each round of engagement will include community-wide opportunities for input, as well as focused conversations with community organizations and priority populations. In addition, the Boulder Valley School District recognizes the role recreation centers play in supporting high school athletics and is supporting the effort to accurately understand community and school district demand and desires for aquatics through a Needs Assessment. The following engagement windows have been laid out to align with the city’s Engagement Strategic Framework and Racial Equity Plan. 44 Engagement Window Level of Engagement Purpose Opportunities Phase I: Needs Assessment for All 3 Centers 1 - April 2023 INVOLVE Understand hopes & fears about the future of city recreation centers, as well as shared values, in advance of the 2024 budgeting process. •Tabling at all 3 centers •Online questionnaire •Website, email & social media 2 - Sept 2024 CONSULT Affirm community values; Understand citywide priorities for indoor recreation activities across all 3 centers •Interactive posters at all 3 centers •What’s Up Boulder •Kick-off meeting with community organizations •Online questionnaire •South Boulder neighborhood pop-up •Website, email & social media 3 - Dec 2024 to Jan 2025 CONSULT Provide updated information on building condition and levels of service; Affirm citywide priorities for indoor recreation; Explore options for accommodating priority activities at each location •Micro-engagements (e.g., with youth, older adults, low-income residents, and people with disabilities) •Workshop with community organizations •Interactive posters at all 3 centers •Website, email & social media 4 – Spring 2025 INFORM Confirm priorities for each center; Share Needs Assessment Report and inform LTFS; Conclude Phase 1; Kick-off Phase 2 to inform more detailed design of EBCC renovations •Website, email & social media •Phase 2 opportunities to be refined based on Phase 1. To explore and develop a long-term financial strategy (LTFS) to fund citywide priorities – including other major recreation center improvements in other locations, community conversations will continue into 2025 and beyond. 45 Next Steps Timeframe Task October 2024 Analysis: Review and synthesize Engagement Window 2 Public input; Evaluate updated condition assessments November 2024 Presentation to PRAB: Summary of Engagement Window 2 & Preview of Engagement Window 3 December 2024 – January 2025 Engagement Window #3: Explore priority activities for each center Key Questions 1.Does the PRAB have any questions about the project approach or phasing? 2.Does the PRAB have any input on Phase 1 engagement strategies? 46 TO: Parks and Recreation Advisory Board SUBJECT: Matters from the Board DATE: October 28, 2024 A. PRAB Matters (Verbal) 47