10.23.24 BAC PacketBoulder Arts Commission Meeting RETREAT
October 23, 2024, 2 p.m. to 7 p.m.
Roots Music Project (4747 Pearl St Suite V3A, Boulder, CO 80301)
SPECIAL MEETING (2 p.m.):
1.CALL TO ORDER
Approval of Agenda
2.MINUTES
Approval of the September 2024 Meeting Minutes
3.GRANTS PROGRAM BUSINESS (30 MIN) - Sarah
A.Action: Grant Report
B.Action: Approval of the 2025 Grant Program
C.Action: Delegation of Authority for Administrative Decisions
D.Sponsorship Committee Members
4.PUBLIC ART PROGRAM BUSINESS (15 MIN) – Brendan and Jake
A.Action: Julia Williams (the Designosaur) Mural
B.Introduction to Public Art Implementation Plan Update
C.Action: Delegation of Authority for the Standing Selection Panel
5.ADJOURNMENT
*Break (15 MIN)
RETREAT (3 p.m.):
6.RE-INTRODUCTIONS (15 MIN)
7.COMMUNITY CULTURAL PLAN NINE YEAR REVIEW (90 MIN)
8. 2025 PRELIMINARY STAFF WORK PLAN (30 MINS)
*Dinner Break, Appreciation, and Group Photo* (45 MIN)
9.LOOKING AHEAD (30 mins)
A.What topics should be on the agenda for discussion at future meetings? What projects would
you like to take on as a Commission?
B.Calendar of 2025 meetings
C.Arts Commissioner Interview Questions
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Next meeting: Wednesday, November 20 at 6 p.m.
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CITY OF BOULDER
BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING MINUTES
Name of Board/ Commission: Boulder Arts Commission
Date of Meeting: September 25, 2024
Contact information preparing summary: Lisa Wuycheck, Executive Assistant
Commission members present: Sheryl Cardozo, Jeffrey Kash (Vice-Chair), Jill Katzenberger, Caroline Kert (Chair),
Georgia Schmid
Commission members absent: Maria Cole, Yaelaed Whyel
Staff present:
Cris Jones, Community Vitality (CV) Director
Matt Chasansky, CV Senior Manager of Cultural Vibrancy and District Vitality
Lauren Click, CV Arts & Culture Manager
Brendan Picker-Mahoney, CV Public Arts Program Manager
Cindy Sepucha, CV Arts Program Manager for Artists and Venues
Sarah Harrison, CV Grants Program Manager
Elliott LaBonte, CV Business Services Senior Manager
Lisa Wuycheck, CV Executive Assistant
Members of the public present:
Elaine Schnabel (virtual), Deb Malden
Type of Meeting: Hybrid (Location: 1500 Pearl Street, Suite #300, Boulder, CO 80302)
Agenda Item 1: CALL TO ORDER [00:00:47 Audio min.]
Kert called the meeting to order at 6:00 p.m.
Kash made the first motion to approve the agenda, which was seconded by Cardozo. There was no discussion, and the
motion passed unanimously.
Agenda Item 2: MINUTES [00:01:45 Audio min.]
Item 2A: Approval of the August 2024 Meeting Minutes
Cardozo made the first motion to approve the August meeting minutes, which was seconded by Kash. There was no
discussion, and the motion passed unanimously.
Agenda Item 3: PUBLIC PARTICIPATION [00:03:54 Audio min.]
Executive Assistant Lisa Wuycheck read the public participation guidelines.
Deborah Malen spoke on behalf of Create Boulder regarding the passage of the 2023 2A ballot issue, the ‘Sales Use
and Tax Extension Measure,’ and advocated for ongoing general fund support for the Office of Arts & Culture.
Kathleen McCormick, a former member of the Boulder Arts Commission and a current board member of Create
Boulder, also spoke in favor of continued general fund support following the passage of the 2023 2A ballot issue.
2DRAFT
Agenda Item 4: COMMISSION BUSINESS [00:13:38 Audio min.]
Kert presented a letter for the commissioners to review, which will be sent to the City Council and the City of
Boulder’s finance department.
Kert stated, ‘In follow up to the Boulder Arts Commission’s vote made on August 28, 2024, approving the 2025
Community Vitality Budget as it applies to arts, culture, and heritage, the Commission would like to clarify that:
A. Its approval should not be interpreted as either a waiver of its ability to request arts funding from the Boulder
general budget should additional funds become available, or
B. As its endorsement of a position that no general fund support should be provided to the Office of Arts and
Culture.
Cardozo moved to approve the letter, with a second from Katzenberger. There was no discussion, and the motion
passed unanimously.
Agenda Item 5: MATTERS FROM COMMISSIONERS [00:16:56 Audio min.]
Item 5A: Liaison Updates
Cardozo reported that she met with Claudia from the Boulder Ballet. She explained that the Ballet has been
collaborating with diverse consultants to address Diversity, Inclusion, and Equity (DEI) concerns raised with the Arts
Commission in 2023. Cardozo noted that the Ballet has established goals aimed at promoting equity in their board and
leadership recruitment. She stated the Ballet hired several dancers of color. Cardozo confirmed the Boulder Ballet’s
premiere on September 20 was a success.
Cardozo shared that Street Wise Arts hosted the 2024 Mural Festival in Boulder from September 13-15, during which
19 new murals were created. She also announced The Boulder Ensemble Theater Company (BETC) will hold their
2024 Gala on Sunday, October 6, at the St. Julien Hotel.
Katzenberger announced that Junkyard Social Club’s STEAMFest, held on September 14 and 15, attracted
approximately 350 attendees, including 65 who received scholarships from arts education funding. She reported 18
local artists, and 25 volunteers participated in the event.
Katzenberger shared the Frequent Flyers Aerial Dance will present Spooky Cabaret at the Frequent Flyers Studio on
Saturday, October 19.
Schmid reported she attended the Museum Boulder’s Sans Souci Festival that was held from August 30 through
September 1.
Schmid also shared she met with East Window’s founder Todd Herman. This independent arts organization describes
its vision as bringing visibility to marginalized artists who exist in all communities of color, including Black,
Indigenous, Asian, people who are LGBTQ+, Two-Spirit, Gender Non-Binary, and People with Disabilities and
Chronic Illness.
Kert presented an update from 3rd Law Dance/Theater and their classes focused on balance for people with Parkinson’s
Disease. Kert expressed these lessons are open to all.
Kert announced T2 Dance Company will hold a Gala at 4 p.m., October 13, at the Ellie Caulkins Opera House. She
added that T2 Dance Company is also showing their film Voice’ at 7 p.m., November 16, at the Dairy Arts Center.
Kert reminded the commissioners that KGNU radio has a public calendar of arts events available on their website. She
encouraged the commissioners to share this information in their roles as liaisons.
3DRAFT
Kash announced he met with Museum of Boulder’s Executive Director Chris Taylor and Director of Development and
Marketing Juliette Bartsch. He explained the Museum has a 4-year plan for exhibits in their space.
Kash shared that the Museum of Boulder is celebrating its 80th anniversary at their location on 2205 Broadway.
He also discussed VIVA Theater’s mission to provide opportunities for older adults to engage in the arts as performers
and learners. Kash explained that he collaborated with VIVA leadership to organize their first-ever fundraiser, a benefit
screening of Ghostlight at the Dairy Arts Center on September 22, confirming they successfully raised $10,000. He
reported that VIVA's next performance will be The Man Who Came to Dinner on Fridays, Saturdays, and Sundays
from October 25 to November 10.
Additionally, Kash mentioned that the Local Theater Company is performing Stockade from September 26 to October
13 at the Dairy Arts Center. He also plans to attend the next board meeting for the Colorado Shakespeare Festival.
Item 5B: Other Topics from the Community
Katzenberger shared the Junkyard Social Club will host a non-profit meetup on the last Thursday of each month in
collaboration with the Community Resource Center.
Agenda Item 6: PUBLIC ART PROGRAM [00:31:23 Audio min.]
Public Arts Program Manager Brendan Picker-Mahoney presented a public art progress update.
Item 6A: Experiments in Public Art Update
Picker-Mahoney reported, due to the tight timeline to encumber funds from the general fund, the Standing Selection
Pane decided to host a lecture and workshop series, consistent with previous projects funded by experiments in public
art.
He explained the panel created an invitational list of 20 artists or artist teams engaged in civic art practices, inviting
them via email on July 17. Picker-Mahoney reported that five artists responded with proposals, all of which were
approved by the panel on September 10. He added that each project is expected to have a budget ranging from $5,000
to $15,000, with the series scheduled to run from May to September next year, coinciding with Boulder Arts Week.
The proposed projects include:
1. Anna Marie Hernando (local artist): She will lead lectures on her civic practice and projects, with a potential
temporary art installation or community workshop planned for May.
2. Bimmer Torres (local artist): He will lead lectures and a design workshop, along with a live mural painting
project with community members, slated for September 2025. There is a possibility for a partnership with
Streetwise Arts.
3. Sarah and Joseph Belknap (from Illinois): They will conduct an interactive presentation and art-making
workshop about outer space. Their workshop held under the start will be in August 2025, possibly in
partnership with CU’s Fiske Auditorium and the City of Boulder’s Open Space and Mountain Parks.
4. Molly Gambardella (from Connecticut): She will lead a lecture on her collaboration with the New England
Botanic Garden, focusing on reusing objects, with a workshop and potential temporary art installation in June
2025. There is a possibility for a partnership with Growing Gardens and Ecocycle.
5. Renata Gaui and Francesca Rodriguez Sawaya (from New York): They will present an augmented reality
lecture about weaving and computing, with a digital exhibition planned for July 2025, potentially in
collaboration with CU Boulder Art Lab and Weaving Studio.
Picker-Mahoney concluded by stating that the proposals have been received and approved. He stated the panel is
asking the artists if they can provide multiple lectures or workshops due to additional funding.
4DRAFT
Agenda Item 7: GRANTS PROGRAM [00:37:00 Audio min.]
Arts and Culture Manager Lauren Click introduced Sarah Harrison, the recently hired Grants Program Manager.
Item 7A: Action: Grant Reports
Click reviewed the grant reports for approval.
• 2023 Community Project Grant for Organizations: Boulder Community Media, ($10,000)
• 2023 Community Projects Grant for Organizations: Sans Souci Festival of Dance Cinema, ($10,000)
• 2023 Leadership Pipeline Scholarship: Jessica Bertram, CU Boulder Arts Administration Graduate Certificate
Program ($8,000)
She reviewed the commissioners’ following options for the voting process to approve the reports.
• Approve all reports,
• Approve individual reports,
• Approve individual reports while submitting specific questions,
• Postpone approval of individual reports pending the answers to specific questions, and/or
• Not approve individual reports and cancel the final payments.
Kash said, ‘I move that we approve the grant report from Boulder Community Media, Sans Souci Festival of Dance
Cinema, and Jessica Bertram.’ Second by Cardozo. Kash expressed concern about the low number of participants in
Jessica Bertram’s program. Kert acknowledged the positive impact on the participants and expressed hope that the CU
Dance Department will recognize the value of this type of outreach programming. All were in favor, and the motion
passed unanimously.
Item 7B: Grant Program Blueprint Part 3
Click asked the commissioners if they had any questions or advice on the 2025 grant documents that were included in
the meeting packet.
Click reviewed the major changes in the blueprint resulting from the commissioners’ concerns.
• The grant panel process
• The shift in the artist hiring grants and professional development grants to earlier in the year
• The rubric for the Leadership Pipeline Scholarship
She reminded commissioners of the grant panel pilot for 2025.
Kert discussed the Leadership Pipeline Fund scholarship, noting that the purpose of the grant is centered on supporting
equity in the arts and leadership within those fields. However, she pointed out that this focus is not adequately reflected
in the scoring language. Click confirmed there is a question that considers whether applicants have had access to
traditional leadership development opportunities.
Schmid emphasized the importance of considering whether the applicant has received funds from competitive grants.
She also discussed the challenges for individual artists if grants are continually awarded to large organizations.
Click stated that a few years ago, the Commission intentionally added a category for individual community projects to
address the competitiveness faced by small organizations with grant writers. This separation of funds specifically for
individuals has been beneficial. Additionally, Click acknowledged applicants are required to submit budgets listing
other funding sources, as it’s important to consider both outgoing funds and revenue.
Schmid also raised the point that grant applicants should include the cost of operations, particularly for general
operating support. Click confirmed this requirement and suggested that some language be added to clarify these
requirements.
5DRAFT
APPROVED BY: ATTESTED:
____________________________________________________________________________
Board Chair Board Secretary
___________________________________________________________________________
Date Date
Kert noted that while there is language about the ability for the panelists to defend their scores, she suggested that the
language should emphasize that scores must be reflected in the rubric.
Click reviewed the next steps for the Grant Program Blueprint.
•Vote on the 2025 Cultural Grant Program at the October Arts Commission Retreat
•Upcoming grant information sessions. She is seeking one commissioner to attend each session.o Thursday, November 21 at 11:30 a.m. at TBD locationoThursday, December 12 at 4 p.m. at TBD location
Click also presented upcoming meeting dates.
•Land-Acknowledgement Committee: 5:30 to 7 p.m., Thursday, October 17 at the Community Vitality
Department, 1500 Pearl Street, Suite 300
•Arts Commission Retreat: 2 to 7 p.m., Wednesday, October 23, at Roots Music Project
Agenda Item 8: MATTERS FROM STAFF [01:41:50 Audio min.]
Item 8A: Questions about the Manager’s Memo
There were no questions or comments from the commissioners.
Item 8B: October Retreat
There were no questions or comments from the commissioners.
Agenda Item 9: ADJOURNMENT [00:56:52 Audio min.]
There being no further business to come before the commission at this time, Kert adjourned the meeting at 7:50 p.m.
Date, time, and location of the next meeting:
The Boulder Arts Commission Retreat is a special meeting that will be held from 2 to 8 p.m. on Wednesday, October
23, 2024, at Roots Music Project.
6DRAFT
CITY OF BOULDER
BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING
Name of Board/ Commission: Boulder Arts Commission - City of Boulder and Tribal Nations
Date of Meeting: October 17, 2024
Contact information preparing summary: Lisa Wuycheck, Executive Assistant
Commission members present: Maria Cole, Sheryl Cardozo, Jeffrey Kash (Vice-Chair), Jill
Katzenberger, Caroline Kert (Chair), Georgia Schmid
Commission members absent: Jeffrey Kash, Yaelaed Whyel
Staff present:
Lauren Click, CV Arts & Culture Manager
Lisa Wuycheck, CV Executive Assistant
Type of Meeting: Hybrid (Location: 1500 Pearl Street, Suite #300, Boulder, CO 80302)
Guest Attendees: Phillip Yates (Senior Communications Program Manager, City of Boulder), Ernest
House Jr. (Keystone Policy Center)
Overview: The meeting was led by Phillip Yates and Ernest House Jr.
Discussion Points:
•Tribal Nation and Buffalo: House noted that the existence of the Tribal Nation has paralleled
that of the buffalo; as the buffalo population declined, so did the indigenous population. He
highlighted movements aimed at buffalo restoration and recommended using the Land
Acknowledgment as a way to connect with the Native American community.
•Review of Land Acknowledgment: Cardozo inquired about plans to review the Land
Acknowledgment. Yates responded that there is no current plan for a review.
•Translating Signs: Cole sought suggestions for translating English signs, to which House
proposed using QR codes.
•Engaging Indigenous Poets: Cole suggested recruiting indigenous poets to rewrite the Land
Acknowledgment and present it at the start of each meeting. House encouraged further
engagement with the Native American community and emphasized the importance of using the
Land Acknowledgment to amplify indigenous voices.
•Inviting Indigenous Art: House urged the commissioners to take action by inviting indigenous
artists to contribute art. He recommended reaching out to the cultural offices of the Tribal
Nations to connect with their artists. He emphasized the need for commissioners to reflect on the
Land Acknowledgment and act upon it. The commissioners discussed creating a resource list of
cultural offices and collaborating with them to include their artists.
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• Challenges of Funding: Click acknowledged the challenges posed by taxpayer funding and
asked House for examples of best practices from other cities. House shared that Breckenridge
hosts a Film Festival featuring indigenous films, Aspen has an Indigenous Film Festival, and
Crested Butte invites Native American speakers for presentations. He suggested that the Arts
Commission collaborate with Tribal Nations to celebrate traditional holidays and incorporate art
forms such as beadwork.
• Integrating the Land Acknowledgment: Yates emphasized the importance of incorporating the
Land Acknowledgment into the work of the Arts Commission.
Next Steps:
• Consider outreach to cultural offices of Tribal Nations.
• Explore potential collaborations with indigenous artists and events.
Additional information and resources
Staff Land Acknowledgment | City of Boulder (bouldercolorado.gov)
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TO: Members of the Boulder Arts Commission
FROM: Lauren Click, City of Boulder Office of Arts + Culture
DATE: October 18, 2024
SUBJECT: Manager’s Update for the Boulder Arts Commission
Special Meeting and Retreat on October 23, 2024
> This Special Meeting and Retreat will be available for public observation in person only:
− The in-person meeting will be held at Roots Music Project at 4747 Pearl St Suite V3A, Boulder, CO 80301.
Due to room capacity, there may be a limited number of seats available for members of the community to
attend in person.
− To attend, please make a request by email to rsvp@bouldercolorado.gov by Tuesday, October 22 at 12:00
p.m.
− As in years past, this meeting will not include a video option or public testimony. A recording will be made
available in the week following the meeting. We encourage members of the community to participate by
email or during public comment at the November 2024 meeting. Our new accessibility practices including
hybrid in person / video meetings will continue in the future.
> Notes on the Special Meeting and Retreat Agenda
− 3A, Grant Report. The grant report requiring action has been distributed to Arts Commission members by
email. This is the report being discussed:
• Community Project Grant for Organizations, BaoBao Foundation, Akoma Ntoso - Coexistence,
$10,000
Recommended Motion: “I move that we approve the grant report from BaoBao Foundation.”
At the meeting Commission members will vote on the approval of the reports. Commissioners have the
options to:
a. Approve the individual report,
b. Approve the individual report while submitting specific questions,
c. Postpone approval of individual reports pending the answers to specific questions, and/or
d. Not approve individual reports and cancel the final payments.
− 3B, Approval of the 2025 Grant Program – In Attachment One please find the 2025 Cultural Grants Program
draft documents with updates discussed at the September 2024 Arts Commission meeting. Changes from
the previously presented documents are summarized below. At this meeting, the Commission will vote on
the grant documents. Following approval, the grant program will be published, translated into Spanish,
and open to view on November 15, 2024, on the Office of Arts and Culture website.
The 2025 grant program materials are attached. Here are some changes you will notice:
> In 2025, a professional grants panel will review and score the following:
• General Operating Support Grants
• Community Project Grants for Organizations and Individuals
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• Arts Education Project Grants
• Leadership Pipeline Scholarship
Each grant panel will include a minimum of five voting members. An Arts Commissioner will attend
each review discussion meeting to observe the process as ex-officio, non-voting participant.
> The Leadership Pipeline Scholarship will be scored on a scale of 1 to 8. The strongest candidates
will show emerging leadership capabilities, a strong and demonstrated interest in pursuing a career
in the arts in Boulder, and have had limited access to traditional leadership development
opportunities due to financial, social, or cultural barriers. Panelists will provide an initial score
based on written materials. They will have an opportunity to amend their score if the candidate
interview provides information that would change their evaluation according to the rubric.
> References to COVID and ARPA funds that are no longer relevant have been removed.
− 3C, Delegation of Authority for Administrative Decisions – The awarding of grants in certain categories are
best decided by formula. In these cases, staff recommends administrative approval: where staff members
check the applications for compliance with all criteria, apply the formula to decide on the award, and
proceed with the agreement and grant distribution. Grants made by administrative approval are then
reported in the staff updates section of each meeting packet for full transparency. During the meeting,
staff will ask the Arts Commission to consider a motion to delegate decisions on those grant categories to
staff.
Recommended Motion: “I move that we delegate decisions for the following grant categories to staff: the
Artist Hiring Incentive Grants, Cultural Field Trip Fund, Grant Writing Assistance Fund, Professional
Development Scholarships, Rental Assistance Grants and the Fee Waiver awards.”
− 3D, Sponsorship Committee Members – Sponsorships / Partnerships are a set of funds dedicated to
supporting events and programs which can accelerate the vision and strategies of the Community Cultural
Plan yet are best executed in partnership with private organizations. Also, there will often be opportunities
that arise which are not appropriate for the grants program. When an event, organization, business, or
individual can collaborate with the Office of Arts and Culture to achieve the goals of the Community
Cultural Plan but is not a good fit to the grants program, staff have a process and budget available to offer
sponsorships or partnerships. Opportunities often come up for great things to happen for Boulder.
The Office of Arts and Culture will take advantage of these opportunities and have the funding and
collaborative capacity to follow through and support the organizations that bring these important events,
exhibitions, performances, products, initiatives, and support programs to the community. The process for
staff to review proposals for sponsorship is thoughtfully designed. It is of primary importance that, in
considering any proposal, staff first considers if the proposal might not be a better fit for the grants
program; the stewardship by the Boulder Arts Commission should be the default for any funding. Only
when it is determined that the proposal does not fit into the grants program, should staff consider it for
sponsorship. If it is determined that it is appropriate for sponsorship, staff will share the proposal with the
sponsorship committee via email for decisions. Sponsorship decisions are shared with the full
Commission in the packet following the decision.
Staff are seeking two volunteers to join the sponsorship committee who will serve an advisory role along
with members of staff to decide on approvals of sponsorships. We expect that this is an hour commitment
each month.
− 4A, Julia Williams (the Designosaur) Mural – The Community Vitality Department is commissioning a series
of murals by local artist Julia Williams (aka “The Designosaur”). Most of these murals will be installed
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inside our office building, but a few will be in public spaces including the reception area for the Parking &
Access division and the ground-floor stairwell/elevator bay on the north side of 1500 Pearl. There will also
be murals on two third-floor breezeways, which will be visible to the public from Pearl Street. For this
process, we selected five Boulder artists from our Mural Artist Roster and requested design proposals from
each. Three of the five artists submitted proposals, and Community Vitality staff selected the winning
design through a ranked-choice vote. The indoor murals will be installed this winter and outdoor murals in
the spring. Proposed designs for the murals will be included in our presentation at this retreat. These
murals will not be considered public art nor will they be included in our permanent collection; the murals
will be considered temporary urban design pieces.
Recommended Motion: “I move that we approve this process was properly conducted and recommend
that the proposal by artist Julia Williams advance to the City Manager for final approval.”
− 4B, Introduction to Public Art Implementation Plan Update – This meeting will include the first discussion
of updates to the Public Art Implementation Plan. Staff recommends that commissioners review the
current plan before the meeting to inform the discussion. The document is available at the Office of Arts
and Culture website.
− 4C, Delegation of Authority for the Standing Public Art Panel – In most cases, the responsibility of selecting
an artist for a public art project is made by a community selection panel that is assembled especially for
specific projects. The Public Art Policy, section E, also requires that a Standing Public Art Panel is
convened to make decisions for certain special projects that are not appropriate for the standard process:
unique opportunities, donations, relocations, and deaccessions. During the meeting, staff will ask the Arts
Commission to consider a motion to approve the Standing Selection Panel for 2025 and endorse their
authority in making decisions for those special projects.
Staff recommends that commission members review the Public Art Policy ahead of this conversation. The
document is available at the Office of Arts and Culture website.
Recommended Motion: “I move that we approve the following individuals to serve on the Standing
Selection Panel and serve in the capacity described in the Public Art Policy: Maria Cole, Steven Frost,
Niki Eways, Howard Rubin, Aaron Winston.”
− 9B, Calendar of 2025 Meetings – In Attachment Three, please find the calendar of Arts Commission
meetings for 2025.
− 9C, Arts Commissioner Interview Questions – In Attachment Four, please find the list of questions for Arts
Commission interviews.
> Commission Correspondence
The transparency practices of the Boulder Arts Commission require that emails to three or more members of
the Commission be published in the public record. No group emails were received between the September 20
and October 18 packets.
> Staff Updates
The next Cultural Organizations Summit on Fundraising will take place on Thursday, November 7 from 4:00 to
5:30 p.m. in the Office of Arts and Culture at 1500 Pearl, Suite 315. Prepare for Colorado Gives Day and learn
how to increase support for your cause by joining our panel of knowledgeable fundraisers. We will welcome
Jeffrey Kash (Boulder Arts Commission Vice Chair and Assistant Vice President of Community Relations,
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Premier Members Credit Union), Kari Palazzari (Executive Director, Groundworks Art Lab), and Mark Ragan
(Managing Director, Boulder Ensemble Theatre Company) to discuss strategies and best practices. Free and
open to the public, arts organizations are asked to send two or more representatives from staff and board.
Light refreshments will be provided. To RSVP, email rsvp@bouldercolorado.gov. Hosted by the Boulder Office
of Arts and Culture and the Boulder County Arts Alliance.
The Cultural Organizations Summit: 2024 Funding Info Session will be held on Thursday, December 11 from
noon to 1:30 p.m. at Chautauqua Community House. The informative session will offer presentations on 2025
funding opportunities from arts supporters across the region. Directors, staff, and board members of cultural
organizations are invited to attend, as are individual artists. All cultural organizations are encouraged to send
two representatives. Free.
−Grants and Programs for Organizations
Staff continues to work on building the 2025 cycle of grants, due to be released on November 15, 2024.
The following Artist Hiring Grant report was approved in advance of the meeting:
>The New Local, The Creative Path of Motherhood, $3,000
The following fee waivers were approved in advance of the meeting:
>Kutandara, 2025 Winter Concert: Dance with the Moon, eTown Fee Waiver
The following venue grants and fee waiver reports were approved in advance of the meeting:
>Lemon Sponge Cake Contemporary Ballet, Leopoldstadt 1020, Dairy Arts Center, $1,000
>Sans Souci Festival of Dance Cinema, Season Premiere, Museum of Boulder, $1,000
>Vani Sundaram, Community Roots Art Festival, Visionquest Brewery, $1,000
The following fee waiver events were canceled:
>Trust Documentary, Trusted Sources Screening, eTown Fee Waiver
In Attachment Five, please find a current grants program budget.
−Public Art Program
Conversations have begun with staff in Finance and other city departments on new percent-for-art
allocations, new projects, and the update to the Public Art Implementation Plan which is necessary to
begin work on these new public art projects. This will be on the agenda to discuss at an upcoming Arts
Commission meeting.
Staff continues to work with the Budget Office on public art funding allocation procedures in the Capital
Improvement Program and from the Community Culture Resilience and Safety Tax (CCRS) allocations.
Staff continues to support colleagues in the Planning and Development Services division on improvements
to the permitting of public art.
Public Art Commissioning Updates:
>North Broadway (Sharon Dowell): Dedication took place Sept. 17, 2024
>Experiments in Public Art, Farm to Spaceship: Two of the remaining projects are planned to be
completed in 2025
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> Experiments in Public Art Lecture Series: scheduled for Summer 2025
> Fire Station 3 (Michael Clapper): Final Design and Fabrication. Footer for sculpture has been
poured, moving into fabrication of the artwork. Anticipated installation in Nov. 2024
> Valmont Rain Garden: Install scheduled before the end of 2024
> Art in Parking Garages: 11th and Spruce (David Franklin): Design Development
> Western City Campus (Alpine Balsam): 10 finalists were selected to create proposals. Final
selections will take place Dec. 2024
> University Hill: A promising location for a permanent public art on University Hill has been identified
at 13th & Broadway. Staff are working to finalize the location and have begun assembling a selection
panel and technical review committee. Expected project kick-off in early 2025 and completion in
2026.
Urban Design Projects Updates:
> 19th and Upland (Anthony Garcia): Final Design. Waiting on parent project to commence
construction. The anticipated parent project construction schedule is Winter 2024 to Spring 2026.
Art will be installed in Spring 2026. The anticipated parent project construction schedule is Winter
2025 – Spring 2026
Community-Initiated and Donation Projects Updates:
> Temple of Tranquility: Complete.
> Los Seis de Boulder/El movimiento sigue: Complete.
> Staff is in discussion with the Boulder Strong committee for potential memorial project.
Maintenance and Conservation:
> Accessible Signage: Staff are finalizing the audit project and will begin accessible signage design
and installation in summer 2025.
> Maintenance on “Strength from Within by Melanie Yazzie in July 2024: Complete.
> Ongoing maintenance for “Unfolding” by Sharon Dowell in N. Boulder is in progress.
Murals/Paint the Pavement Projects:
> Goss Grove crosswalk mural: Complete.
In Attachment Six, please find the status of the five-year public art commissioning budget.
− Creative Neighborhoods
Staff, in partnership with local project consultant Street Wise, have facilitated the creation of 10 murals
across 6 different subcommunities of Boulder. Murals will be installed in residential neighborhoods, on
private property that is publicly visible. Two of these murals have been completed and the rest will be
completed by September 30, 2025.
− Venues
The first round of applications has closed for nonprofit grants funded by the Community Culture Resilience
and Safety Tax.
Staff is working with multiple departments to negotiate and complete a new lease with The Dairy Arts
Center.
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Work continues to provide support on the proposal from the Boulder Museum of Contemporary Art
(BMoCA) to relocate their facility to a new location in the NoBo Art District.
Work on the Venues Study continues. Staff is collaborating with the Boulder County Arts Alliance (BCAA) to
update venue listings on the BCAA website. Using data BCAA has already gathered through their
crowdsourced database, the city is reaching out to venue operators to make sure their listing reflects the
current situation. In addition, staff will use this opportunity to survey venue operators about the financial
situation of their spaces, how they pay for the space, what they charge for space rental, staffing, and more,
to get a better idea how venues are operating in the city and if there are any gaps in the local cultural venue
ecosystem that we might consider addressing in the Boulder Arts Blueprint. Staff are also deploying a
questionnaire to venue utilizers to collect information about what types of spaces they need to create and
exhibit/perform art, what are their pain points, what spaces they have used in the past, and where gaps
may exist in the local cultural venue ecosystem that we might consider addressing in the Boulder Arts
Blueprint.
− Civic Dialog, Boulder Arts Week
Boulder Arts Week returns April 4 to April 12, 2025! Boulder is home to an abundance of cultural
destinations, public art and artists. To celebrate art and creativity in the Boulder community, Boulder Arts
Week returns in 2025 for our 12th year. Boulder Arts Week is the only large-scale, inclusive celebration of
Boulder’s artists, arts and cultural offerings. Visit Boulderartweek.org for more information or to join the
newsletter.
14
Attachment One
2025 Grants Cycle Draft Documents
On the following pages, please find these documents:
1. 2025 Grant Scoring System
2. 2025 Grant Guidelines and Process
3. 2025 Grant Panel Information
4. 2025 Grant Program Funding Structure
5. 2025 Grants Meetings and Schedule
6. 2025 General Eligibility
7. 2025 Appeals Process
8. 2025 FAQs
9. Application: Community Project Grant (Individuals)
10. Application: Community Project Grant (Organizations)
11. Application: General Operating Support Grants
12. Application: Arts Education Grant
13. Application: Artist Hiring Incentive
14. Application: Rental Assistance (Boulder Venues)
15. Application: Roots Music Project Free Rentals
16. Application: eTown Hall Free Rentals
17. Application: Macky Fee Waiver
18. Application: Professional Development Scholarship
19. Application: Leadership Pipeline Fund Scholarship
20. Report: Community Project Grant (Individuals)
21. Report: Community Project Grant (Organizations)
22. Report: General Operating Support Grants
23. Report: Arts Education Grant
24. Report: Artist Hiring Incentive
25. Report: Rental Assistance (Boulder Venues)
26. Report: Roots Music Project Free Rentals
27. Report: eTown Hall Free Rentals
28. Report: Macky Fee Waiver
29. Report: Professional Development Scholarship
30. Report: Leadership Pipeline Fund Scholarship
15
Attachment Two
Commission Correspondence
There is no commission correspondence for this meeting packet.
16
Attachment Six
Current Public Art Program 5 Year Budget as of October 18, 2024
FUNDING
SOURCE PROJECT/ARTIST
TOTAL
APPROPRIATE
D
AMOUNT
PAID TO DATE
BALANCE
REMAINING
2025
PROJECTED
SPENDING
Multiple 11th/ Spruce Garage $122,500 $6,125 $116,375 $116,375
CCS v2 Fire Station 3 (2021) $80,000 $23,750 $56,250 $56,250
Multiple Valmont Park Rain Garden $20,000 $1,750 $18,250 $18,250
Gen. Fund GRB Mural / Marco Garcia $2,000 $2,000 $0 $2,000
% for Art Transportation (2023) $330,000 $0 $330,000 tbd
% for Art Valmont City Park (2023) $144,000 $0 $144,000 tbd
TOTAL $192, 875*
CCS: Community Culture and Safety Tax
CCRS: Community Culture Resiliency and Safety Tax
Additional maintenance projects are not represented.
*Please note, this figure is expected to increase significantly in the coming months as project planning develops.
17
Attachment Five
Current Cultural Grants Program Budget as of October 18, 2024
GRANT
CATEGORY
ASSIGNED
BUDGET
ACTUAL
BUDGET
GRANTS
AWARDED BALANCE
GOS: Extra Large Orgs1 $400,000 $426,035 $426,035 $0
GOS: Large Orgs1 $180,000 $190,414 $190,414 $0
GOS: Mid Orgs1 $80,000 $85,207 $85,207 $0
GOS: Small Orgs1 $96,000 $104,332 $104,332 $0
Community Projects: Indv. $25,000 $25,000 $24,500 $500
Community Projects: Orgs. $60,000 $60,000 $60,000 $0
Arts Education $30,000 $30,000 $30,000 $0
Venue and Event Affordability
Fund $16,000 $16,000 $15,445 $555
Prof. Dev. Scholarships $8,000 $8,000 $8,000 $0
Leadership Pipeline Fund $16,000 $16,000 $16,000 $0
Cultural Field Trips $10,000 $10,000 $2,759.20 $7,240.80
Assistance for Grant Writing $4,000 $4,000 $3,500 $500
TOTAL $925,000 $975,014 $966,192.20 $8,795.80
There are 8 free rentals still available for the Macky Auditorium.
There are 3 free rentals still available from eTown Hall.
There are 6 free rentals still available from Roots Music Project.
1 100K was added to the budget from the general fund in May 2023. These funds were added to the four GOS
categories and the $26 remaining to the Venue Fund.
AMERICAN RESCUE PLAN ACT FUNDS (2024)
GRANT
CATEGORY
ASSIGNED
BUDGET
ACTUAL
BUDGET
GRANTS
AWARDED BALANCE
Artist Hiring Incentive Grants $54,000 $54,000 $54,000 $0
Venue and Event Affordability
Fund $21,000 $21,000 $20,499 $501
TOTAL $75,000 $75,000 $74,499 $501
18
Attachment One
2025 Grants Cycle Draft Documents
On the following pages, please find these documents:
1. 2025 Grant Scoring System
2. 2025 Grant Guidelines and Process
3. 2025 Grant Panel Information
4. 2025 Grant Program Funding Structure
5. 2025 Grants Meetings and Schedule
6. 2025 General Eligibility
7. 2025 Appeals Process
8. 2025 FAQs
9. Application: Community Project Grant (Individuals)
10. Application: Community Project Grant (Organizations)
11. Application: General Operating Support Grants
12. Application: Arts Education Grant
13. Application: Artist Hiring Incentive
14. Application: Rental Assistance (Boulder Venues)
15. Application: Roots Music Project Free Rentals
16. Application: eTown Hall Free Rentals
17. Application: Macky Fee Waiver
18. Application: Professional Development Scholarship
19. Application: Leadership Pipeline Fund Scholarship
20. Report: Community Project Grant (Individuals)
21. Report: Community Project Grant (Organizations)
22. Report: General Operating Support Grants
23. Report: Arts Education Grant
24. Report: Artist Hiring Incentive
25. Report: Rental Assistance (Boulder Venues)
26. Report: Roots Music Project Free Rentals
27. Report: eTown Hall Free Rentals
28. Report: Macky Fee Waiver
29. Report: Professional Development Scholarship
30. Report: Leadership Pipeline Fund Scholarship
19
Scoring System and Decision Process
2025
> How does the panel come to a decision?
The panel consists of five Grant Panel members. Information on the Grant Panel can be found here.
After reading your application, the panel will provide scores and comments.
For General Operating Support grants and project grants, the questions are divided into two sections:
First, the panel members provide scores on the information you provide in the “Panel Questions”
section. Panel members provide a score of 1 to 8 for each panel question.
Second, the panel members provide additional points on two focus areas: 1) for Boulder-based
organizations and 2) for encouragement points. A maximum of 4 additional points is available to the
panel members for the encouragement points section, and 6 additional points for the Boulder focus
section.
The scores for each panel member are added together to establish a preliminary score for the
application. All questions are weighted equally. Those preliminary scores are averaged across all the
panel members to establish a preliminary score. This score is used to rank your application for
consideration. For each grant category, the Arts Commission will establish a threshold score over
which an application is considered eligible for an award. Please note that meeting the threshold score
does not automatically approve an application for funding.
In addition to providing a score, the commissioners will include questions or comments for each
applicant. We will provide these comments to you before the second round of scoring. You will have
the opportunity to offer a one-page statement answering the questions raised, or further informing the
panel about your application.
After your one-page response is completed, the panel will meet to discuss your application and
response, then rescore your application. Once this rescore is complete, the applications are re-
ranked. At the decision meeting, the members of the Boulder Arts Commission then deliberate to
decide final approval of the applications which will receive a grant. The Arts Commission may a) accept
the top scores in the ranking, b) choose to adjust the ranking, or c) ask the panel to reconsider specific
scores.
The complete scoring system and rubric can be found below.
> How do the panel members use the scoring system?
Panel members use the following rating scale descriptions to help align their decisions about each
score.
20
Score Descriptor Strengths/Weaknesses
8 Exceptional Exceptionally strong (a model for field or discipline with essentially no weaknesse
7 Outstanding Very strong with some minor weaknesses.
6 Very Good Strong with numerous minor weaknesses.
5 Good Strong but with at least one moderate weakness.
4 Satisfactory Some strengths but with some moderate weaknesses.
3 Fair Some strengths but with at least one major weakness.
2 Marginal A few strengths and a few major weaknesses.
1 Poor Very few strengths and numerous major weaknesses.
Minor weakness: An easily addressable weakness that does not substantially lessen impact.
Moderate weakness: A weakness that lessens impact.
Major weakness: A weakness that severely limits impact.
Scoring System Rubrics
> How do the members of the panel interpret the scoring system for each application?
Before the grants awards process begins, panel members are trained in how to interpret the scoring
system and rubrics, or set of criteria, which helps reduce the possibility of subjective scores based on
personal preferences. Please keep in mind, however, that although panel decisions follow this set of
criteria, scores could reflect a small degree of subjectivity individual to each panel member. Panel
members must be able to defend their scores with observations about each application’s specific
strengths or weaknesses during the scoring and re-scoring process.
Following are the scoring systems for various application categories.
21
General Operating Support Grants, page one
Capacity Building.
How will this grant increase the capacity of your organization to meet goals in your strategic plan? In what way will this
grant increase your organization’s sustainability and resiliency? What innovations, growth, or new community benefits
will be made possible by this award?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
None, or only a few, strong
strategies to improve
capacity, sustainability,
innovation, growth, or
community benefits.
Numerous or a few major
weaknesses.
Some strong strategies to
increase capacity,
sustainability, innovation,
growth, or community
benefits. At least one
major weakness or some
moderate weaknesses.
Many strengths to increase
capacity, sustainability,
innovation, growth, or
community benefits. But,
with at least one moderate
weakness or numerous
minor weaknesses.
Outstanding case for
creating organizational
capacity, and
improvements to
sustainability, innovation,
growth, or community
benefits. Few or no minor
weaknesses.
Community Priorities
The City of Boulder’s 2015 Community Cultural Plan is a visioning and strategic document that describes how the
people of Boulder will align efforts, with the support of the municipal government, to achieve our collective vision:
Together, we will craft Boulder’s social, physical, and cultural environment to include creativity as an essential
ingredient for the wellbeing, prosperity, and joy of everyone in the community. The Community Priorities are six points
that summarize the community’s most common responses in answer to the question, “What is your vision for
Boulder’s culture and creative economy?”
Reference: Cultural Plan and Community Priorities.
Examples of ways to demonstrate impact on the Community Priorities may include descriptions of how your
organization:
• Supports artists and creative professionals by providing professional development programming.
• Contributes to Boulder’s creative identity and creates a vibrant cultural destination through high artistic
merit and excellence in the practice of a medium or discipline.
• Engages the community in civic dialogue about the arts through interactive outreach in the neighborhoods.
• Adds creativity in the public realm by engaging underserved populations in art-making for their community.
In what way does your organization contribute to one or one or more of the Community Priorities described in the 2015
Community Cultural Plan?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Does not or minimally
address how the project
will contribute to one or
several of the Community
Priorities.
Few or some aspects of the
project will address one or
several of the Community
Priorities.
Several aspects of the
project will significantly
address one or more of the
Community Priorities.
The project will address
one or more of the
Community Priorities in
very strong or exceptional
ways.
22
General Operating Support Grants, page two
Proposed Outcomes and Evaluation
Describe your evaluation strategy and how you will collect data. Please also include measurement of progress
towards your organizational goals and how the benefit to the community will be measured.
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Evaluation strategy for
understanding program /
project success is lacking;
goals, measures and plans
for data collection are not
in place.
Provides only limited
descriptions of evaluation
strategies and goals with
moderate weaknesses.
Provides clear and
thoughtful evaluation
strategies and goals with a
few moderate or minor
weaknesses.
Evaluation strategy is
comprehensive. Contains
detailed information on
goals, benchmarks and
data collection and how to
measure success.
Cultural equity.
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in
support of the community. This includes providing support to applicants whose organizational leadership or audience
represent groups who are typically underserved by arts programming and funding models (i.e. culturally diverse
groups, organizations focused on age diversity, etc.) Describe how your project does or does not fulfil one or several of
these categories. For reference, please review the Boulder Arts Commission Statement on Cultural Equity.
Reference: Boulder Arts Commission Statement on Cultural Equity
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
It offers no or very few
advances for diversity,
equity and inclusion.
The project addresses
issues of diversity, equity,
and inclusion in a minor
way with one or more
major or moderate
weaknesses.
The project addresses
issues of diversity, equity,
and inclusion in a
moderate way with few
minor weaknesses.
The project addresses
issues of diversity, equity,
and inclusion in very good
or exceptional ways with
one or no minor
weaknesses.
Encouragement Points
Encouragement points. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just
distribution of funds in support of the arts community. Panel members use these “extra points” to balance the
scoring, emphasizing applications which tend to score lower in standard categories or historically are
underrepresented in grantmaking. Commissioners will be looking for these elements in your responses above.
Examples include:
− Youth applicants who are applying with the help of a mentor of legal age.
− Have the potential to support community and participatory culture and non-professional artmaking.
− Applicants for whom English is not their first language.
− Non-western European art forms or other forms of culture that have typically been disadvantaged by the
systems and traditions of grantmaking.
− Elements of the application that the panel member determines will significantly advance stated
priorities of the Arts Commission, important issues in the community outside of the arts, or other
impacts that are not expressed in the other scoring criteria.
Please check this box if any of these are addressed in your application.*
Are you a first time applicant or have you not been awarded a competitive grant before from the Commission?*
23
1
2 3 4
Does not need any “extra
points” to be competitive in
other grant scoring
categories or the program
overall.
A few elements of the
application indicate the
need for a rebalancing of
scoring in order for the
applicant to be
competitive in one or two
scoring categories.
Several of the elements of
the application call for a
rebalancing of scoring in
order for the application to
be competitive in all other
scoring categories.
The application as a whole
indicates the need for
“extra points” in order to
be competitive in all
scoring categories. Or, a
first time applicant. Or,
requires a rebalancing of
scoring to offset a
significant historical or
structural inequity.
24
Community Project Grant, page one
Community Priorities
The City of Boulder’s 2015 Community Cultural Plan is a visioning and strategic document that describes how the
people of Boulder will align efforts, with the support of the municipal government, to achieve our collective vision:
Together, we will craft Boulder’s social, physical, and cultural environment to include creativity as an essential
ingredient for the wellbeing, prosperity, and joy of everyone in the community. The Community Priorities are six points
that summarize the community’s most common responses in answer to the question, “What is your vision for
Boulder’s culture and creative economy?”
Reference: Cultural Plan and Community Priorities.
Examples of ways to demonstrate impact on the Community Priorities may include descriptions of how your project or
organization:
• Supports artists and creative professionals by providing professional development programming.
• Contributes to Boulder’s creative identity and creates a vibrant cultural destination through high artistic
merit and excellence in the practice of a medium or discipline.
• Engages the community in civic dialogue about the arts through interactive outreach in the neighborhoods.
• Adds creativity in the public realm by engaging underserved populations in art-making for their community.
In what way will this project contribute to one or one or more of the Community Priorities described in the 2015
Community Cultural Plan? Does the project contribute to one priority thoroughly?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Does not or minimally
addresses how the project
will contribute to one or
several of the Community
Priorities.
Few or some aspects of the
project will address one or
several of the Community
Priorities.
Several aspects of the
project will significantly
address one or more of the
Community Priorities.
The project will address
one or more of the
Community Priorities in
very strong or exceptional
ways.
Cultural Offerings
In what way does your project fill a gap in the variety of cultural offerings in Boulder? What is exciting or new about your
project?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Minimally fills a gap in the
cultural offerings of
Boulder with major
weaknesses.
A few aspects of the
project may fill gaps in
cultural offerings with a
few major or moderate
weaknesses; only modest
innovations are proposed.
Some or many aspects of
the project fill gaps in
cultural offerings with
moderate or minor
weaknesses; some new or
innovative programming.
The project fills gaps in
cultural offering in very
good or exceptional ways
with a few or no minor
weaknesses; the project is
new and innovative.
25
Community Project Grant, page two
Cultural equity.
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in
support of the community. This includes providing support to applicants whose organizational leadership or audience
represent groups who are typically underserved by arts programming and funding models (i.e. culturally diverse
groups, organizations focused on age diversity, etc.) Describe how your project does or does not fulfil one or several of
these categories. For reference, please review the Boulder Arts Commission Statement on Cultural Equity.
Reference: Boulder Arts Commission Statement on Cultural Equity
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
It offers no or very few
advances for diversity,
equity and inclusion.
The project addresses
issues of diversity, equity,
and inclusion in a minor
way with one or more
major or moderate
weaknesses.
The project addresses
issues of diversity, equity,
and inclusion in a
moderate way with few
minor weaknesses.
The project addresses
issues of diversity, equity,
and inclusion in very good
or exceptional ways with
one or no minor
weaknesses.
Proposed Outcomes and Evaluation Strategy
Describe your evaluation strategy and how you will collect data. Please include your goals for this project and how you
will measure the benefit to the community.
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Evaluation strategy for
understanding program /
project success is lacking;
goals, measures and plans
for data collection are not
in place.
Provides only limited
descriptions of evaluation
strategies and goals with
moderate weaknesses.
Provides clear and
thoughtful evaluation
strategies and goals with a
few moderate or minor
weaknesses.
Evaluation strategy is
comprehensive. Contains
detailed information on
goals, benchmarks and
data collection and how to
measure success.
Boulder Focus
Are you a Boulder organization/individual serving Boulder or are you an organization/individual outside of Boulder and
to what degree do you focus on Boulder programming?
1
2 - 3 4 - 5 6
Not based in Boulder;
programs only
occasionally offered in
Boulder; few connections
to Boulder businesses and
workers; no ties to the
community.
May not be based in
Boulder; programs
regularly offered in
Boulder; few connections
to Boulder businesses and
workers; moderate ties to
the communities and
neighborhoods; few
connections to Boulder
among staff and board.
May not be based in
Boulder; programs
primarily in Boulder; some
connections to Boulder
businesses and workers;
some ties to Boulder
communities and
neighborhoods; some
connections to Boulder
among the staff and
boards.
Based in Boulder; programs
primarily offered in Boulder;
significant connections to
Boulder businesses and
workers; Boulder
communities and
neighborhoods; staff and
board are invested in
Boulder.
26
Encouragement Points
Encouragement points. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just
distribution of funds in support of the arts community. Panel members use these “extra points” to balance the
scoring, emphasizing applications which tend to score lower in standard categories or historically are
underrepresented in grantmaking. Commissioners will be looking for these elements in your responses above.
Examples include:
− Youth applicants who are applying with the help of a mentor of legal age.
− Have the potential to support community and participatory culture and non-professional artmaking.
− Applicants for whom English is not their first language.
− Non-western European art forms or other forms of culture that have typically been disadvantaged by the
systems and traditions of grantmaking.
− Elements of the application that the panel member determines will significantly advance stated
priorities of the Arts Commission, important issues in the community outside of the arts, or other
impacts that are not expressed in the other scoring criteria.
Please check this box if any of these are addressed in your application.*
Are you a first time applicant or have you not been awarded a competitive grant before from the Commission?*
1
2 3 4
Does not need any “extra
points” to be competitive
in other grant scoring
categories or the program
overall.
A few elements of the
application indicate the
need for a rebalancing of
scoring in order for the
applicant to be
competitive in one or two
scoring categories.
Several of the elements of
the application call for a
rebalancing of scoring in
order for the application to
be competitive in all other
scoring categories.
The application as a whole
indicates the need for
“extra points” in order to be
competitive in all scoring
categories. Or, a first time
applicant. Or, requires a
rebalancing of scoring to
offset a significant
historical or structural
inequity.
27
Arts Education Projects Grant, page one
Benefit to Students
In what ways will this project directly benefit the students and their growth as cultural participants or in the creative
industries? What new skills or experiences will be offered? How does this project enhance, or fill a gap in, the generally
available curriculum and offerings?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Benefits to students in
cultural participation or
skill development are not
or inadequately addressed
with many major
weaknesses.
The project will benefit
students’ cultural
participation or skill
development in only a few
minor ways.
Many significant benefits to
cultural participation or
skill development are
proposed with a few minor
weaknesses.
Benefits to cultural
participation or skill
development are very good
or exceptional with only a
few or no minor
weaknesses.
Proposed Outcomes and Evaluation Strategy
How will the benefits to the students be measured?
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
The outcomes and
evaluation strategy are not
or inadequately addressed
with many major
weaknesses.
The outcomes and
evaluation strategy are
addressed in a few minor
ways.
The outcomes and
evaluation strategy are
addressed in a significant
and positive way, with a
few minor weaknesses.
The project addresses
outcomes and evaluation in
a very good or excellent way
with only a few or no minor
weaknesses.
Community Priorities
The City of Boulder’s 2015 Community Cultural Plan is a visioning and strategic document that describes how the
people of Boulder will align efforts, with the support of the municipal government, to achieve our collective vision:
Together, we will craft Boulder’s social, physical, and cultural environment to include creativity as an essential
ingredient for the wellbeing, prosperity, and joy of everyone in the community. The Community Priorities are six points
that summarize the community’s most common responses in answer to the question, “What is your vision for
Boulder’s culture and creative economy?”
Reference: Cultural Plan and Community Priorities.
Examples of ways to demonstrate impact on the Community Priorities may include descriptions of how your project or
organization:
• Supports artists and creative professionals by providing professional development programming.
• Contributes to Boulder’s creative identity and creates a vibrant cultural destination through high artistic merit
and excellence in the practice of a medium or discipline.
• Engages the community in civic dialogue about the arts through interactive outreach in the neighborhoods.
• Adds creativity in the public realm by engaging underserved populations in art-making for their community.
28
Arts Education Projects Grant, page two
In what way will this project contribute to one or one or more of the Community Priorities described in the 2015
Community Cultural Plan? Does the project contribute to one priority thoroughly?*
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
Does not or minimally
addresses how the project
will contribute to one or
several of the Community
Priorities.
Few or some aspects of the
project will address one or
several of the Community
Priorities.
Several aspects of the
project will significantly
address one or more of the
Community Priorities.
The project will address one
or more of the Community
Priorities in very strong or
exceptional ways.
Cultural equity
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in
support of the community. This includes providing support to applicants whose organizational leadership or audience
represent groups who are typically underserved by arts programming and funding models (i.e. culturally diverse groups,
organizations focused on age diversity, etc.) Describe how your project does or does not fulfil one or several of these
categories. For reference, please review the Boulder Arts Commission Statement on Cultural Equity.
Reference: Boulder Arts Commission Statement on Cultural Equity
1-2:
Poor to Marginal
3-4:
Fair to Satisfactory
5-6:
Good to Very Good
7-8:
Outstanding to Exceptional
It offers no or very few
advances for diversity,
equity and inclusion.
The project addresses
issues of diversity, equity,
and inclusion in a minor
way with one or more
major or moderate
weaknesses.
The project addresses
issues of diversity, equity,
and inclusion in a
moderate way with few
minor weaknesses.
The project addresses
issues of diversity, equity,
and inclusion in very good
or exceptional ways with
one or no minor
weaknesses.
Boulder Focus
Are you a Boulder organization/individual serving Boulder or are you an organization/individual outside of Boulder and
to what degree do you focus on Boulder programming?
1
2 - 3 4 - 5 6
Not based in Boulder;
programs only occasionally
offered in Boulder; few
connections to Boulder
businesses and workers;
no ties to the community.
May not be based in
Boulder; programs
regularly offered in
Boulder; few connections
to Boulder businesses and
workers; moderate ties to
the communities and
neighborhoods; few
connections to Boulder
among staff and board.
May not be based in
Boulder; programs
primarily in Boulder; some
connections to Boulder
businesses and workers;
some ties to Boulder
communities and
neighborhoods; some
connections to Boulder
among the staff and
boards.
Based in Boulder; programs
primarily offered in Boulder;
significant connections to
Boulder businesses and
workers; Boulder
communities and
neighborhoods; staff and
board are invested in
Boulder.
Encouragement Points
Encouragement points. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just
distribution of funds in support of the arts community. Panel members use these “extra points” to balance the scoring,
emphasizing applications which tend to score lower in standard categories or historically are underrepresented in
grantmaking. Commissioners will be looking for these elements in your responses above.
29
Examples include:
− Youth applicants who are applying with the help of a mentor of legal age.
− Have the potential to support community and participatory culture and non-professional artmaking.
− Applicants for whom English is not their first language.
− Non-western European art forms or other forms of culture that have typically been disadvantaged by the
systems and traditions of grantmaking.
− Elements of the application that the panel member determines will significantly advance stated priorities
of the Arts Commission, important issues in the community outside of the arts, or other impacts that are
not expressed in the other scoring criteria.
Please check this box if any of these are addressed in your application.*
Are you a first time applicant or have you not been awarded a competitive grant before from the Commission?*
1
2 3 4
Does not need any “extra
points” to be competitive in
other grant scoring
categories or the program
overall.
A few elements of the
application indicate the
need for a rebalancing of
scoring in order for the
applicant to be competitive
in one or two scoring
categories.
Several of the elements of
the application call for a
rebalancing of scoring in
order for the application to
be competitive in all other
scoring categories.
The application as a whole
indicates the need for
“extra points” in order to be
competitive in all scoring
categories. Or, a first time
applicant. Or, requires a
rebalancing of scoring to
offset a significant
historical or structural
inequity.
30
Leadership Pipeline Fund Scholarship
1-3:
Poor to Fair
4-6:
Satisfactory
7-8:
Outstanding to Exceptional
Poor to fair candidates will
not demonstrate emerging
leadership capabilities or an
interest in pursuing a career
in the arts in the City of
Boulder. They will have had
access to traditional
leadership development
opportunities. They will not
have an interest in becoming
a mentor/advocate for
others going forward.
Satisfactory candidates
will show emerging
leadership capabilities but
may not display a
reasonable commitment to
pursuing a career in the
arts locally in Boulder in
the near future.
The strongest candidates
will show emerging
leadership capabilities, a
strong and demonstrated
interest in pursuing a career
in the arts in Boulder, and
have had limited access to
traditional leadership
development opportunities
due to financial, social, or
cultural barriers.
31
Grant Application Guidelines & Process
Before beginning the application process, review the eligibility requirements and grant program
descriptions by visiting the Office of Arts and Culture’s website.
HOW TO APPLY
This process may vary per grant.
1. Review the application in full at Office of Arts and Culture’s website.
2. Log onto the Boulder Arts Commission online grant portal. If you have not logged on before,
make a profile. Applications must be submitted using our online grant applications.
3. Complete the application by 11:59 p.m. on the day of the deadline.
4. Look for an automated email message confirming receipt of your application.
5. After the deadline, applications will be sent to the panel for scoring and comments. The
panel consists of five grant panel members. Information on the grant panel can be found on
the website.
6. You will receive notification that the panel’s scores and comments on your application are
available. Please review their scores and comments and prepare a one-page response for
the panel.
7. Before the Arts Commission meeting, the panel will rescore the applications. At the
decision meeting, the members of the Boulder Arts Commission then review the panel’s
recommendations and deliberate to decide final approval of the applications which will
receive a grant.
8. If you are awarded a grant, staff from the Office of Arts and Culture will contact you to
complete any necessary paperwork.
ADDITIONAL INFORMATION ABOUT APPLICATION
1. Grant workshop. Attendance at a grant workshop is highly encouraged. Contact the grants
manager with any questions you may have on the application or process.
2. Application. Submit your application online no later than 11:59 p.m. on the deadline.
Applications are made through the Office of Arts and Culture’s website.
3. Staff review. Staff reviews all applications for completeness and compliance with grant
requirements.
4. Grant revisions. Staff will contact applicants if any revisions are necessary.
5. Panel sequestration. During the scoring process, from the opening of the online panel
system until the finalists are approved, the members of the panel may not be contacted
through any means by applicants and/or their surrogates.
6. Questions or concerns about application. Applicants with questions or concerns about the
status of their application may contact staff, who then may at their discretion communicate
with the panel members. Communications will not be passed on to panel members if the
staff determines that the question or message: a) is intended to lobby the panel members
in favor of an application, or b) will purposefully or inadvertently interfere with the
stewardship of the grants program.
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7. Preliminary panel review and scoring. Panel members score the applications. The panel
members are also encouraged to add any questions or comments to their score, which can
be useful to applicants in preparing their one-page response. An explanation of the scoring
system and the rubrics used by the panel can be found here.
8. Preliminary scores. Applicants will be notified when scores and comments are available.
9. Preparation of one-page response. Applicants have time to prepare a one-page response
document for the panel following the first round of scoring and comments. The one-page
response is intended to add to the information found in the application based on the
comments and questions of the panel. Please do not repeat the information in your
application.
9. Rescoring of grant applications. Before the Arts Commission meeting, the panel will
rescore the applications. At the decision meeting, the members of the Boulder Arts
Commission then deliberate to decide final approval of the applications which will receive
a grant.
10. Funding decisions. The Boulder Arts Commission makes final decisions on Community
Project Grants, Arts Education Grants, and Operating Grants.
11. Thanking City Council. It is suggested that all grant recipients write the Boulder City Council
members to thank them for supporting the Boulder Arts Commission and the Office of Arts
and Culture. Please let them know how this grant will be used, and the difference it will
make to your organization. Please also invite them to attend your events and programs.
Visit the City Council website page to find out more about contacting City Council
members.
12. Written Appeals Process. The deadline for a written appeal is 14 days after funding
decisions has been made by the Boulder Arts Commission. The appeals process can be
found on the Office of Arts and Culture website.
GRANT ADMINISTRATION – MANAGING AWARDS
APPEALS PROCESS
Written appeals process. The deadline for a written appeal is 14 days after funding decisions have
been made. The appeals process can be found on our website.
APPLY
Log onto the Boulder Arts Commission online grant portal to preview and apply. If you have not
logged on before, make a profile. Applications must be submitted using our online grant
applications.
REPORTING
If awarded a grant, Grantees will need to complete a grant report at the Boulder Arts Commission
online grant portal. After logging in, go to Dashboard then Follow Up. Use the Edit button to review
and complete the final report. The report due date is in your grant application.
33
GRANT AWARDS
1. Notifications and dispersal of funds. Staff notifies all applicants if their application has
been successful and begins the process of securing supporting information and issuing
payment for successful applicants. Grantees must contact the grant coordinator to arrange
for payment. Checks are sent by mail or electronically to bank accounts designated by the
applicant.
2. Communications. All official communications and notifications will be made to the
named individual applicant or person designated as the organization contact. It is this
person's responsibility to communicate Boulder Arts Commission requirements of the
grant award to collaborators or other participants. This includes, but is not limited to,
requirements for compliance with grant agreements, identifying Boulder Arts Commission
sponsorship on publicity materials, and reporting.
3. Implementation. Grantees shall implement programs / projects as outlined in the grant
application. Any change to the project, venue, Grantee address, schedule, or staff / team
members must be reported to culturegrants@bouldercolorado.gov.
4. Award amount. The Boulder Arts Commission reserves the right to adjust the amount of a
grant award offered to an Applicant.
5. PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement
Association (PERA) will be impacted by a withholding requirement enacted by the Colorado
State Legislature if awarded an arts grant. Details are available on the PERA website. See
"Disclosure of Compensation."
6. Vendor forms. Grantees must submit a City of Boulder vendor form and current IRS W-9
form in order to receive the grant award. The W-9 must be in the same name as the Grantee
named on the grant application. Individual Grantees must also submit a Determination of
Independent Contractor / Employee Status for Payment document and copy of their
Driver’s License. Applicants will receive the appropriate forms from
payments@bouldercolorado.gov. Failure to supply a proper W-9 may invalidate the grant
award.
7. IRS taxation. Grant awards are non-transferable, taxable and are reported to the federal
government.
8. Agreement. When a grant award is made by the Boulder Arts Commission, the successful
Applicant will be contacted by staff to sign a Grant Letter of Agreement. In that agreement,
the Grantee will indicate the completion date of the project and the date a grant report will
be submitted.
9. Issuance of funding checks. Once the agreement is signed, staff of the Office of Arts and
Culture will submit it to City Finance along with the invoice. Funds/checks are delivered
within the next three weeks. Community Project, Arts Education, and Professional
Development Grants are initially funded at 80 percent of the grant amount awarded. The
remaining 20 percent of the grant awarded is paid out upon receipt and Boulder Arts
Commission approval of the grant report. The remaining grants are paid in full once the
agreement is signed. Failure to submit a final grant report will result in ineligibility to apply
for future grants.
34
10. Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts
Commission-funded projects must include the following credit line: This project is funded
(or funded in part) by a grant from the Boulder Arts Commission, an agency of the Boulder
City Council. In lieu of the credit line, the Boulder Arts Commission logo may be used. The
Grantee must sign a release form and submit photographs and/or videos of the project that
the Office and Arts and Culture may use on its website, social media, printed materials or
for any other publicity purpose.
11. Thanking City Council. It is suggested that all grant recipients write the Boulder City
Council members to thank them for supporting the Boulder Arts Commission and the
Office of Arts and Culture. Please let them know how this grant will be used, and the
difference it will make to your organization. Please also invite them to attend your events
and programs. Visit the City Council website page to find out more about contacting City
Council members.
35
Grant Panel Information
Roles and Responsibilities of Boulder Arts Commission Grant Panel Members
1. Essential Duties and Responsibilities
Grant panel members play a critical role in the awarding of grants for the City of Boulder
and the Boulder Arts Commission. In doing so, grant panel members contribute to the
cultural and artistic vibrancy of our community and the role of the arts in advancing the
City’s long-term plans and goals.
Each grant panel will include a minimum of five voting members. An Arts Commissioner will
attend each review discussion meeting to observe the process as ex-officio, non-voting
participant. Staff of the City of Boulder may not be appointed as members of a grant panel.
The grant panel term is two years and panelists must live in Colorado.
Full participation from each member of the grant panel is required for the selection process
to be successful. The required number of meetings will be kept to a minimum, generally no
more than six, including training. It is important that each member attend all the scheduled
meetings. Panelists are also expected to respond to email correspondence in a timely
fashion and must maintain the scoring and meeting deadlines established by the
Commission’s grant schedule.
2. Confidentiality
Given the confidential nature of grant materials, the grant panel discussion meetings are
closed. Minutes will be taken at panel meetings and provided to organizations/individuals
upon formal request. City of Boulder proceedings are subject to the Colorado Open
Records Act §24-72-204(3)(a)(IV), C.R.S.
The names of members of each grants panel are publicly available information, including to
grant applicants who may be under consideration. However, the panel is sequestered from
the application through the decision. Applicants will be instructed not to contact member
of the grant panel outside of regularly established meetings regarding any selection process
or decision. Any such communication may disqualify an applicant from consideration. All
correspondence by and between applicants and members of the grants panel is to be
directed through the Office of Arts and Culture to ensure perception of fairness in the
selection process.
3. Conflict of Interest
Grant panel members are required to adhere to the City of Boulder’s policy on conflict of
interest standards, which states that grant panel members should be alert to avoid any
action which could possibly be interpreted as a use of membership for their personal gain
or a benefit to their family members and employers. Panel or group participation to further
36
their interest or the interest of any organization with which he or she is affiliation is
prohibited. The City of Boulder conflict of interest policy can be found here:
https://bouldercolorado.gov/media/5798/download?inline
Conflicts of interest are further covered by Title 2, Chapter 7 of the Boulder Revised Code
which states that individuals shall not participate in any decision which could affect them,
a member of their immediate family or their employer financially. A conflict of interest may
also include non-financial conflicts, such as close relationship with one of the parties to a
decision, long-term association with organizations or person involved, or any other
situation which would lead to a clear “appearance of impropriety.”
If an applicant to the grant panel is related to a particular applicant under consideration in
one of the ways mentioned above, they are asked to state that they have a conflict of
interest and to refrain from discussing or voting on any decisions in the grant category in
which that applicant has submitted.
It is expected that grant panel members may be aware of the work of some artists and arts
organizations who apply to be considered for grants. Such awareness alone does not
constitute a conflict of interest, nor does patronage such as attending events, donating or
buying tickets, or owning a piece of work by a submitting applicant.
In furtherance of this policy, each person covered by the policy shall act according to the
following guidelines. These guidelines are not exclusive and the policy shall also apply to
situations not necessarily covered by the guidelines:
a. A grant panel member is expected to serve the City at large and represent the best
interests of the City and its cultural development.
b. A grant panel member may take part in activities supported by Arts Commission
funding.
c. A grant panel member shall excuse themself from deliberation and
recommendation on any application with respect to which the grant panel member
cannot or believes that he or she cannot exercise an unbiased judgment, even if not
otherwise required to do so by this policy.
d. A grant panel member shall leave the room during the discussion and voting on any
application room, or any action affecting, any organization by which he or she is
employed or with which he or she is affiliated.
e. No grant panel member shall receive a benefit of any kind whatsoever in exchange
for taking action in his or her membership capacity, nor shall they receive any
remuneration whatsoever from any source as payment for services in that capacity,
provided however they shall receive reimbursement from the Arts Commission or
for actual expenses advanced in relation to those services.
f. A grant panel member shall bear in mind his or her close personal relationships,
such as marriage, board membership, and past affiliations, so as to avoid any
appearance of a conflict of interest arising from those relationships.
4. Work of Grant Panel Members
These are the jobs that grant panel members are expected to undertake.
37
a. Agree to participate in the grants panel for two years.
b. Attend all meetings and trainings and participate in discussions with the full panel
in order to ensure fully informed and thoughtful decisions. There will be
approximately six meetings in 2025: an orientation meeting and five meetings during
the grant processes to discuss applications. There may also be self-guided trainings
provided by staff. Panelists are also expected to respond to email correspondence
in a timely fashion and must maintain the scoring and meeting deadlines
established by the Commission’s grant schedule.
c. To review applications and score according to the Arts Commission’s Scoring
System and Rubric. Before the grants awards process begins, panel members will
be trained in how to interpret the scoring system and rubrics, or set of criteria,
which helps reduce the possibility of subjective scores based on personal
preferences. Please keep in mind, however, that although panel decisions follow
this set of criteria, scores could reflect a small degree of subjectivity individual to
each panel member. Panel members must be able to defend their scores with
observations about each application’s specific strengths or weaknesses during the
scoring and re-scoring process.
d. Ultimately, the grant panel’s responsibility is to make a final recommendation to the
Boulder Arts Commission on which grants to award.
5. Selection of Grant Panel Members
This is the process by which grant panel members are selected.
a. Grant panelists apply to the Office of Arts and Culture.
b. The application consists of a one-page document addressing their qualifications to
be a panelist and how they align to the needs of the Commission, their resume, and
documentation of any potential conflicts of interest.
c. Grant panel members are selected by Arts and Culture Manager.
d. Grant panel members are paid a stipend for their participation.
6. Grant Panel Member Qualifications
These are the ideal qualifications for a grant panel member.
a. Previous participation as panelist for arts and culture grants.
b. Arts and culture grant applicant or grantee, including but not limited to arts and
culture grants.
c. Experience in a nonprofit organization and/or as a practicing artist, creative
professional, or arts leader.
d. Limited potential for conflicts of interest in decision making.
e. Potential to catalyze positive change in the equity environment of Boulder’s arts and
culture community. Preference will be given to applicants who have had limited
access to opportunities due to financial, social, or cultural barriers, and/or have
had a diverse lived experience.
f. Demonstrated ability to maintain schedules and respond to correspondence
promptly.
38
7. Compensation and Other Benefits
Participation as part of the grant panel is voluntary. Individuals involved in the grant panel
may receive a stipend, as deemed appropriate by the Arts and Culture Manager, or their
designee.
8. Removal and Resignation
If any individual involved in the Arts Commission grant application review process is not
able to complete their duties, the individual is asked to notify the Arts Program Manager in
writing with as much notice as possible so other arrangements can be made to complete
the duties. An individual who fails to carry out duties as identified or meet expectations may
be removed by the Arts and Culture Manager or their designee.
9. Grant Panel Process
Each panel-reviewed grant program progresses through this process to make a decision.
Summary process:
a. Applications are submitted.
b. Grant panel review and scoring and comments. Arts Commission also receives
access to the applications for review.
c. First round of scores and comments are sent to applicants.
d. Applicant provides a one-page response.
e. Second round of review with a grant panel meeting to discuss. This meeting is not
publicly noticed. Commissioner ex-officio offers short report back to the full
Commission at the decision meeting.
f. Final scores due and published with the Commission packet.
g. Commission votes on panel’s top scoring application.
Process details:
Specifics vary from application to application.
For General Operating Support and project grants, the grant panel will read through the
background information provided to understand the organization or project; they will then
provide scores in two sections:
First, the panel members provide scores on the information provided in the “Panel
Questions” section. Panel members provide a score of 1 to 8 for each panel question.
Second, the panel members provide additional points on two focus areas: 1) for Boulder-
based organizations and 2) for encouragement points. A maximum of 4 additional points is
available to the panel members for the encouragement points section, and 6 additional
points for the Boulder focus section.
39
The scores for each panel member are added together to establish a preliminary score for
the application. Those preliminary scores are averaged across all the panel members to
establish a preliminary score. This score is used to rank the application for consideration.
For each grant category, the Arts Commission will establish a threshold score over which
an application is considered eligible for an award. Please note that meeting the threshold
score does not automatically approve an application for funding.
In addition to providing a score, the panel will include questions or comments for each
Applicant. Staff of the Office of Arts and Culture will provide these comments to the
applicant before the second round of scoring. The applicant will have the opportunity to
offer a one-page statement answering the questions raised, further informing the panel
about the application.
After the one-page response is completed, the panel will meet to discuss the application
and response, then rescore the application. Once this rescore is complete, the
applications are re-ranked. At the decision meeting, the members of the Boulder Arts
Commission then deliberate to decide final approval of the applications which will receive
a grant. The Arts Commission may a) accept the top scores in the ranking, b) choose to
adjust the ranking, or c) ask the panel to reconsider specific scores.
The complete scoring system and rubric can be found here.
10. Does the Boulder Arts Commission have an appeals process?
Yes. The appeals process can be found here.
40
Boulder Arts Commission
2025 Cultural Grants Funding Structure
Updated September 2024
GRANT TYPE CATEGORY # OF
GRANTS GRANT
AMOUNT
CATEGORY
BUDGET
GENERAL OPERATING SUPPORT
Extra Large (Renewal) 9 @ $55,000 $495,000
Extra Large (New - estimated) 2 est. @ $55,000 $110,000
Large (Renewal) 10 @ $22,000 $220,000
Large (New - estimated) 4 est. @ $22,000 $88,000
Mid (Renewal) 9 @ $11,000 $99,000
Mid (New - estimated) 5 est. @ $11,000 $55,000
Small (Renewal) 14 @ $8,800 $123,200
Small (New - estimated) 5 est. @ $8,800 $44,000
PROJECT GRANTS
Community Projects - Orgs 6 @ $10,000 $60,000
Community Projects – Indv 5 @ $5,000 $25,000
Arts Education 10 @ $3,000 $30,000
STRATEGIC FUNDS
Rental Assistance Grants 37 @ ~ $1,000 $37,000
Artist Hiring Incentive Grants 18 @ $3,000 $54,000
SCHOLARSHIPS
Professional Development 16 @ ~ $500 $8,000
Leadership Pipeline Fund 2 @ $8,000 $16,000
Cultural Field Trips 5 @ ~ $2,000 $10,000
SPONSORSHIPS Assistance for Grant Writing 8 @ $500 $4,000
TOTAL $1,478,200
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2025 Grants and Meetings Schedule
Updated September 2024
Grant Panel Interviews?? Decisions in January
Info Sessions and Training
- Info session – Thursday, November 21 at 11:30 a.m. at location TBD
- Info session – Thursday, December 12 at 4 p.m. at location TBD
- Grant Panel Program training – Wednesday, January 22, 2025, from 4 to 6 p.m. at the Office
of Arts + Culture, Community Vitality Department
Professional Development Grants, Round One
- Wednesday, January 1, 2025 – Applications open
- Wednesday, January 29 at 11:59 p.m. – Deadline for applications
- January 29 to February 7 – Staff review of applications (10 days)
- Friday, February 7 - Notification of decisions
Artist Hiring Incentive Grants, Round One
- Monday, January 1, 2025 – Applications open
- Friday, January 17 at 11:59 p.m. – Deadline for applications
- January 17 to January 24 – Staff reviews applications for eligibility
- Friday, January 24 – Staff uses Picker Wheel website to select 6 awardees randomly from
the applicants. This is recorded for transparency. Applicants are notified via email and
grantees are announced at the next meeting of the Boulder Arts Commission following the
deadline.
General Operating Support 2025 Recertification Report Due
- Monday, February 3, 2025 at 11:59 p.m. – Report due
- February 26 – Arts Commission meeting. Discussion and decisions on reports
General Operating Support 2025 New Applications
- Wednesday, February 12 at 11:59 p.m. – Deadline for applications
- February 12 to 19 – Review by staff for eligibility and revision by applicants if necessary
- February 19 to March 5 – Preliminary review and score by panel (15 days)
- March 5 to 12 – Score processing by staff
- March 12 – Preliminary scores and comments sent to applicants via email
- March 12 to March 19 – Applicants prepare and send written responses to the panel’s
questions. The written response should be emailed to Sarah Harrison at
culturegrants@bouldercolorado.gov by Wednesday, March 19, 2025, at 11:59pm.
- March 19 to 21 – Response processing by staff
- March 21 – Responses sent to panel.
- March 26 (est.) – Panel meeting to discuss applications
- March 26 to April 9 – Final review and score by panel (15 days)
- April 9 to 18 – Processing of final scores
- April 18 – Final scores published in the Arts Commission meeting packet
- April 23 – Arts Commission meeting. Discussion and final decisions on grants
42
Artist Hiring Incentive Grants, Round Two
- Monday, January 27 – Applications open
- Friday, March 7 at 11:59 p.m. – Deadline for applications
- Marh 14 to March 21 – Staff reviews applications for eligibility
- Friday, March 21 – Staff uses Picker Wheel website to select 6 awardees randomly from the
applicants. This is recorded for transparency. Applicants are notified via email and grantees
are announced at the next meeting of the Boulder Arts Commission following the deadline.
Professional Development Grants, Round Two
- Wednesday, February 26 – Applications open
- Monday, March 31 at 11:59 p.m. - Deadline for applications
- March 31 to April 14 – Staff review of applications (15 days)
- Tuesday, April 15 - Notification of decision
Community Project Grants – Organizations
- Wednesday, March 12 at 11:59 p.m. – Deadline for applications
- March 12 to March 19 – Review by staff for eligibility and revision by applicants if necessary
- March 19 to April 2 – Preliminary review and score by panel (15 days)
- April 2 to April 9 – Score processing by staff
- April 9 – Preliminary scores and comments sent to applicants via email
- April 9 to April 16 – Applicants prepare and send written responses to the panel’s
questions. The written response should be emailed to Sarah Harrison at
culturegrants@bouldercolorado.gov by Wednesday April 16, 2023, at 11:59pm.
- April 16 to 18 – Response processing by staff
- April 18 – Responses sent to panel
- April 23 (est.) – Panel meeting to discuss applications
- April 23 to May 7 – Final review and score by panel (15 days)
- May 7 to 23 – Processing of final scores
- May 23 – Final scores published in the Arts Commission meeting packet
- Wednesday May 28, 2025 – Arts Commission meeting. Discussion and final decisions on
grants
Artist Hiring Incentive Grants, Round Three
- Monday, March 24 – Applications open
- Friday, April 25 at 11:59 p.m. – Deadline for applications
- April 25 to May 2 – Staff reviews applications for eligibility
- Friday, May 2 – Staff uses Picker Wheel website to select 6 awardees randomly from the
applicants. This is recorded for transparency. Applicants are notified via email and grantees
are announced at the next meeting of the Boulder Arts Commission following the deadline.
Community Project Grants – Individuals
- Wednesday, April 16 at 11:59 p.m. – Deadline for applications
- April 16 to 23 – Review by staff for eligibility and revision by applicants if necessary
- April 23 to May 7 – Preliminary review and score by panel (15 days)
- May 7 to 14 – Score processing by staff
43
- May 14 – Preliminary scores and comments sent to applicants via email
- May 14 to 21 – Applicants prepare and send written responses to the panel’s questions. The
written response should be emailed to Sarah Harrison at
culturegrants@bouldercolorado.gov by Wednesday April 16, 2023, at 11:59pm.
- May 21 to 23 – Response processing by staff
- May 23 – Responses sent to panel
- May 28 (est.) – Panel meeting to discuss applications
- May 28 to June 11 – Final review and score by panel (15 days)
- June 11 to 20 – Processing of final scores
- June 20 – Final scores published in the Arts Commission meeting packet
- Wednesday, June 25, 2025 – Arts Commission meeting. Discussion and final decisions on
grants
Arts Education Project Grants
- Wednesday, May 14 at 11:59 p.m. – Deadline for applications
- May 14 to 21 – Review by staff for eligibility and revision by applicants if necessary
- May 21 to June 4 – Preliminary review and comments by panel (15 days)
- June 4 to June 11 – Score processing by staff
- June 11 – Preliminary scores and comments sent to applicants via email
- June 11 to 18 – Applicants prepare and send written responses to the panel’s questions.
The written response should be emailed to Sarah Harrison at
culturegrants@bouldercolorado.gov by Wednesday April 16, 2023, at 11:59pm.
- June 18 to 20 – Response processing by staff
- June 20 – Responses sent to panel
- June 25 (est.) – Panel meeting to discuss applications
- June 25 to July 9 – Final review and score by panel (15 days)
- July 9 to 25 - Processing of final scores
- July 25 - Final scores published in the Arts Commission meeting packet
- Wednesday, July 30 - Arts Commission meeting. Discussion and final decisions on grants
Leadership Pipeline Fund Scholarships
- Wednesday, June 11 at 11:59 p.m. – Deadline for applications
- June 11 to 18 – Review by staff for eligibility and revision by applicants if necessary
- June 18 to July 2 – Preliminary review and comments by panel (15 days)
- July 2 to July 9 – Score processing by staff
- July 9 – Preliminary scores and comments sent to applicants via email
- July 9 to July 16 – Applicants prepare and send written responses to the panel’s questions.
The written response should be emailed to Sarah Harrison at
culturegrants@bouldercolorado.gov by Wednesday April 16, 2023, at 11:59pm.
- July 16 to 18 – Response processing by staff
- July 18 – Responses sent to panel
- July 23 (est.) – Panel meeting to discuss applications
- July 23 to August 6 – Final review and score by panel (15 days)
- August 6 to 22 - Processing of final scores
- August 22 - Final scores published in the Arts Commission meeting packet
44
- Wednesday, August 27 - Arts Commission meeting. Discussion and final decisions on
grants
------------------------------
Professional Development Grants
Two deadlines. These are awarded by Office of Arts and Culture staff on a set of criteria, and on a
first come, first served basis. Staff reviews applications and awards are announced at the next
meeting of the Boulder Arts Commission following the deadline.
Rental Assistance Grants
These are awarded on a first come, first served basis. Staff reviews applications and awards are
announced at the next meeting of the Boulder Arts Commission following the deadline.
Macky Auditorium, eTown Hall, and Roots Music Project Fee Waivers
These are awarded on a first come, first served basis. Staff reviews applications and awards are
announced at the next meeting of the Boulder Arts Commission following the deadline.
Cultural Field Trip Fund
These are awarded on a first come, first served basis. Staff reviews applications and awards are
announced at the next meeting of the Boulder Arts Commission following the deadline.
-----------------------------
2025 Boulder Arts Commission MEETING CALENDAR
Meetings held 6 to 8 p.m.
January 29, 2025
February 26, 2025
March 26, 2025
April 23, 2025
May 28, 2025
June 25, 2025
July 30, 2025
August 27, 2025
September 24, 2025
October 22, 2025
November 19, 2025
December 17, 2025
45
General Eligibility Requirements
Contractual age. All applicants must be of legal contractual age as defined by the state of
Colorado (18 years). We encourage those younger than 18 years of age to collaborate with an
eligible artist or organization in order to apply. Contact the Office of Arts and Culture to learn more.
City of Boulder Conflict of Interest policy. City employees are not eligible to receive grant
funding.
Good standing. Applicants must be in good standing with the Boulder Arts Commission having met
agreed-upon deadlines for any previous Boulder Arts Commission-sponsored project, and/or can
demonstrate good faith efforts to comply with Boulder Arts Commission requests regarding
previous projects.
Compliance with law and policy. All applicants, organizations, and the content of all projects
must comply with the ordinances and policies of the City of Boulder.
Service area. The product (performance, piece of art, etc.) funded in whole or in part by the
Boulder Arts Commission must be provided for and accessible to the Boulder community. Any
product that receives other funding may be held in another municipality or area, provided that at
least one performance is provided within Boulder Valley, as defined in the Boulder Valley
Comprehensive Plan, and is for the direct benefit of the Boulder community. As a shorthand, office
staff use addresses with the zip code starting with 803— to determine if it is in the acceptable area.
Civil Rights Act compliance. All applicants must comply with Title VII of the U.S. Civil Rights Act of
1964 and Section 504 of the Federal Rehabilitation Act of 1973 to the end that no person in the
United States shall, on the grounds of race, color, national origin, physical or mental handicap, sex
or religion, be excluded.
Exclusions. Funds will not be provided for: projects that have occurred before the grant funding
decisions have been made, the purchase of alcohol or marijuana, debt reduction, creating or
building endowments, political activity, programming that promotes a single religion over others,
re-granting of the funds, or for capital construction or acquisition of real estate unless
exceptionally approved by the Boulder Arts Commission with a showing of a significant public
purpose.
46
Boulder Arts Commission Cultural Grants Appeals Process
Appealing a decision of the Boulder Arts Commission Process:
1. A letter requesting consideration of appeal must be submitted to the Chair of the Boulder
Arts Commission and the staff liaison no more than 14 days after a decision has been
made. The letter must include the following elements:
1. The precise decision that is in question,
2. The relationship with author of the letter has with the decision,
3. The negative effects that the decision may have, and
4. One of the following justifications:
i. New information or new circumstances exist that might affect the decision,
or
ii. An inaccuracy, mistake or misinformation was given to the Arts Commission
as part of their deliberations.
2. The chair and staff liaison will work with the City of Boulder Attorney’s Office to review the
request. If the Attorney’s Office finds sufficient cause for the appeal to be considered, the
request will be advanced to the full Boulder Arts Commission for consideration at the next
practical meeting of the Arts Commission.
3. A summary of the appeal, along with the letter and any other pertinent documentation, will
be assembled by the staff liaison and included in the public record as part of the meeting
materials for the Arts Commission.
4. The request will be discussed as part of the agenda of the Arts Commission. At that time,
the author of the letter will be permitted to speak. Other interested people and members of
the public may also speak, at the discretion of the Commission Chair. The Commission will
discuss the request. After discussion, the chair will call for a motion. At that time the
members of the commission may:
1. Not make a motion, thus rejecting the appeal.
2. Move and vote to approve the appeal. This motion must include the remedy they
wish to recommend.
3. Postpone the decision and request more information.
5. Should the author of the letter wish to dispute the rejection of the appeal, they may do so by
requesting the Chair and staff liaison advance the request to the City Manager.
6. The City Manager may take action to:
1. Concur with the Arts Commission on rejection of the appeal,
2. Ask that the Commission reconsider their decision to reject the appeal, or c. Seek
other remedy at her discretion.
7. The decision of the City Manager will be considered the final word on the appeal, and will be
submitted to the author of the letter in writing.
47
Questions? Contact culturalplan@bouldercolorado.gov.
48
Grant FAQs
> Do I need to be a non-profit to apply?
Specifics vary from application to application.
Non-profit status is not required to apply for General Operating Support Grants at certain
levels, Community Projects Grants, Arts Education Grants, or Rental Assistance Grants.
> Must an organization be headquartered in Boulder to be eligible?
It varies depending on the grant.
For General Operating Support Grants the organization must demonstrate that they are
headquartered in Boulder.
For all other grants, projects must have a significant component of public programming
that takes place within the city limits of Boulder. This programming must meet the criteria
described in the Chapter 14-1-2 of the City of Boulder Revised Code. Also, though anyone
may apply, preference is given through the panel process to organizations that are based in,
or focused on, the Boulder community.
The term “city limits of Boulder” is defined in the Boulder Valley Comprehensive Plan. For
additional information on the planning area and Comprehensive Plan visit this link. As a
shorthand, office staff use addresses with the zip code starting with 803— to determine if it
is in the acceptable area.
> How much detail is required for the organizational information such as board
members and budget documents?
The required documents and information in the organizational information section of the
application is used to give the commissioners an understanding of your organization: what
you do, how you do it, and who is involved. Make sure your details are complete, and
convey the necessary information, but not protracted. An article and examples of budget
documents can be found through this link.
> Who is on the panel?
The panel consists of five grant panelists. Information on the Grant Panel can be found
here.
> How does the panel come to their decision?
Specifics vary from application to application.
For General Operating Support and project grants, the panel will read through
your background information to understand your organization or project; they will then
provide scores in two sections:
First, the panel members provide scores on the information you provide in the “Panel
49
Questions” section. Panel members provide a score of 1 to 8 for each panel question.
Second, the panel members provide additional points on two focus areas: 1) for Boulder-
based organizations and 2) for encouragement points. A maximum of 4 additional points is
available to the panel members for the encouragement points section, and 6 additional
points for the Boulder focus section.
The scores for each panel member are added together to establish a preliminary score for
the application. All questions are weighted equally. Those preliminary scores are averaged
across all the panel members to establish a preliminary score. This score is used to rank
your application for consideration. For each grant category, the Arts Commission will
establish a threshold score over which an application is considered eligible for an award.
Please note that meeting the threshold score does not automatically approve an
application for funding.
In addition to providing a score, panelists will include questions or comments for each
applicant. We will provide these comments to you before the second round of scoring. You
will have the opportunity to offer a one-page statement answering the questions raised, or
further informing the panel about your application.
After your one-page response is completed, the panel will rescore your application. Once
this rescore is complete, the applications are re-ranked. At the decision meeting, the
members of the Boulder Arts Commission then deliberate to decide final approval of the
applications which will receive a grant. The Arts Commission may a) accept the top scores
in the ranking, b) choose to adjust the ranking, or c) ask the panel to reconsider specific
scores.
The complete scoring system and rubric can be found here.
> If I am awarded a grant, may I apply for other opportunities?
There are no other restrictions on applying for multiple grants. In several categories you
may only receive one award annually; see each grant’s eligibility requirements and details
for information.
> Does the Boulder Arts Commission have an appeals process?
Yes. The appeals process can be found here.
50
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Community Project Grant -
Individual Applicants 1
2025 Community Project Grant - Individual
Applicants
Boulder Arts Commission
Grant information and confirmation
Si prefiere leer esta información en español, por favor haga clic aquí. Se puede responder a la
solicitud en español. Un miembro del personal de la Oficina de Artes y Cultura traducirá sus
respuestas para que sean revisadas.
For this application in other languages, click on the 'Select Language' box on the upper left
corner, or contact the Office of Arts + Culture Program Manager Sarah Harrison
at culturegrants@bouldercolorado.gov.
DESCRIPTION: Community Project Grants encourage innovation and exploration in order to
achieve progress on the Community Priorities from Boulder’s Community Cultural Plan.
PURPOSE: The Community Cultural Plan identifies a set of “Community Priorities” derived
directly from the hopes and aspirations of Boulder’s residents:
•Support the resiliency and sustainability of cultural organizations to enhance their ability
to benefit the community.
•Create a supportive environment for artists and creative professionals, while fostering
innovative thinking and leadership among them.
•Prioritize the civic dialogue about the ability of culture to positively contribute to the
economy, social offerings, the environment, and the authentic expression of diversity.
•Develop Boulder’s creative identity in becoming an innovative world leader in cultural
matters and projects that identity to the region and the world.
•Focus on the expression of culture and creativity in the public realm through public art,
the urban landscape, culture in the neighborhoods, and serendipitous encounters with
the arts.
•Amplify the vibrancy of Boulder’s cultural destinations: the lively mix of museums,
performance venues, events, districts, studios, maker spaces, and other facilities that
make Boulder an enticing place to visit, live, play, and work. Fill in the gaps and address
issues of access and affordability.
These complex issues are the most important initiatives we can work on as a cultural
51
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Community Project Grant -
Individual Applicants 2
community in the coming years. The purpose of the Community Projects Grant is to encourage
innovation and exploration in order to achieve progress on these Community Priorities.
DETAILS
Awards: Individuals $25,000 @ maximum $5,000 each
Details: The award amount of $5,000 for individuals is the maximum grant offered. Smaller
requests will be accepted.
Cycle: Annual
DEADLINE TO SUBMIT APPLICATIONS – INDIVIDUALS: Wednesday, April 16 at 11:59 p.m.
Definitions: “Individual” is defined as: applications in which the project is created and managed
by a single individual, a sole-proprietorship, or a for-profit business with only one employee.
“Organization” is defined as: applications in which the project is being created and managed by
a nonprofit or a for-profit business with multiple employees.
TIMELINE
•Wednesday, April 16 at 11:59 p.m. – Deadline for applications
•April 16 to 23 – Review by staff for eligibility and revision by applicants if necessary
•April 23 to May 7 – Preliminary review and score by panel (15 days)
•May 7 to 14 – Score processing by staff
•May 14 – Preliminary scores and comments sent to applicants via email
•May 14 to 21 – Applicants prepare and send written responses to the panel’s questions.
The written response should be emailed to Sarah Harrison at
culturegrants@bouldercolorado.gov by Wednesday April 16, 2023, at 11:59pm.
•May 21 to 23 – Response processing by staff
•May 23 – Responses sent to panel
•May 28 (est.) – Panel meeting to discuss applications
•May 28 to June 11 – Final review and score by panel (15 days)
•June 11 to 20 – Processing of final scores
•June 20 – Final scores published in the Arts Commission meeting packet
•Wednesday, June 25, 2025 – Arts Commission meeting. Discussion and final decisions on
grants
ELIGIBILITY REQUIREMENTS
•General eligibility. Meets all general eligibility requirements.
•Open to all. Anyone may apply once the general eligibility requirements are met,
including individuals, artists, non-profit organizations, organizations with pending non-
52
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Community Project Grant -
Individual Applicants 3
profit status, fiscally sponsored organizations and for-profit organizations with a
community focus.
•Service area and programming. Projects must have a significant component of public
programming that takes place within the city limits of Boulder. This programming must
meet the criteria described in the Chapter 14-1-2 of the City of Boulder Revised Code.
For additional information on the planning area and Comprehensive Plan visit this link.
As a shorthand, office staff use addresses with the zip code starting with 803— to
determine if it is in the acceptable area.
•Timeline. Projects must take place after the grant funding decision and be completed by
June 30, 2026.
MORE INFORMATION
2025 Grant Application Schedule
2025 Scoring System
General Eligibility Requirements
General Grant Guidelines & Process
Grant FAQs
REVIEW PROCESS
•Deliberation. Applications are reviewed by the Boulder Arts Commission grants panel.
Final funding decisions are made at public Boulder Arts Commission meetings. See
schedule.
•Evaluation criteria.
o Community priorities (Maximum 8 points)
o Cultural offerings (Maximum 8 points)
o Cultural equity (Maximum 8 points)
o Proposed outcomes and evaluation strategy (Maximum 8 points)
o Boulder focus (Maximum 6 points)
o Encouragement points (Maximum 4 points)
•The complete scoring system and rubric for the Community Project Grants can be found
here.
GRANT AWARDS
•Notifications and dispersal of funds. Staff notifies all applicants if their Application has
been successful and begins the process of securing supporting information and issuing
payment for successful applicants. Grantees must contact the grant coordinator to
arrange for payment. Checks are sent by mail or electronically to bank accounts
designated by the applicant.
53
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Community Project Grant -
Individual Applicants 4
•Communications. All official communications and notifications will be made to the
named individual applicant or person designated as the organization contact. It is this
person's responsibility to communicate Boulder Arts Commission requirements of the
grant award to collaborators or other participants. This includes, but is not limited to,
requirements for compliance with grant agreements, identifying Boulder Arts
Commission sponsorship on publicity materials, and reporting.
•Implementation. Grantees shall implement programs / projects as outlined in the grant
application. Any change to the project, venue, Grantee address, schedule, or staff /
team members must be reported to culturegrants@bouldercolorado.gov.
•Award amount. The Boulder Arts Commission reserves the right to adjust the amount of
a grant award offered to an Applicant.
•PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement
Association (PERA) will be impacted by a withholding requirement enacted by the
Colorado State Legislature if awarded an arts grant. Details are available on the PERA
website. See "Disclosure of Compensation."
•Vendor forms. Grantees must submit a City of Boulder vendor form and current IRS W-9
form in order to receive the grant award. The W-9 must be in the same name as the
Grantee named on the grant application. Individual Grantees must also submit a
Determination of Independent Contractor / Employee Status for Payment document
and copy of their Driver’s License. Applicants will receive the appropriate forms from
payments@bouldercolorado.gov. Failure to supply a proper W-9 may invalidate the
grant award.
•IRS taxation. Grant awards are non-transferable, taxable and are reported to the federal
government.
•Agreement. When a grant award is made by the Boulder Arts Commission, the
successful Applicant will be contacted by staff to sign a Grant Letter of Agreement. In
that agreement, the Grantee will indicate the completion date of the project and the
date a grant report will be submitted.
•Issuance of funding checks. Once the agreement is signed, staff of the Office of Arts and
Culture will submit it to City Finance along with the invoice. Funds/checks are delivered
within the next three weeks. Grants are initially funded at 80 percent of the grant
amount awarded. The remaining 20 percent of the grant awarded is paid out upon
receipt and Boulder Arts Commission approval of the grant report. Failure to submit a
final grant report will result in ineligibility to apply for future grants.
•Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts
Commission-funded projects must include the following credit line: This project is
funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of
the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission Logo
54
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Community Project Grant -
Individual Applicants 5
may be used. The Grantee must sign a release form and submit photographs and/or
videos of the project that the Office and Arts and Culture may use on its website, social
media, printed materials or for any other publicity purpose.
•Thanking City Council. It is suggested that all grant recipients write the Boulder City
Council members to thank them for supporting the Boulder Arts Commission and the
Office of Arts and Culture. Please let them know how this grant will be used, and the
difference it will make to your organization. Please also invite them to attend your
events and programs. Visit the City Council website page to find out more about
contacting City Council members.
REQUIRED REPORTING
•Timeframe for reporting. The grant report is due one month after the project is
completed.
•Method. Submit the report through the online system access through the
boulderarts.org website. Log in with the same user name and password utilized to
submit the application. After logging in, go to the ‘Dashboard’, then you’ll see a ‘Follow
Up’ section for the grant. On the far right is the ‘Edit’ button. That will take you to
complete the final report.
•Extension requests for reporting. If circumstances delay the Grantee’s ability to
complete the project and/or the report, the Grantee must notify the Boulder Arts
Commission before the original report deadline by submitting an email addressed to the
Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following
information:
o an update on the project status,
o a request to change the project completion date, and
o new report due date.
•Responsibility. The Grantee is responsible for submitting a report by the due date. The
Boulder Arts Commission recommends reviewing the online report form well in
advance. There is no grace period for the report.
•Consequence of Delinquent Report. Unless an extension request is approved by the
Boulder Arts Commission in advance of the due date, all individuals or organizations /
businesses attached as collaborators on the project will no longer be eligible to apply for
Boulder Arts Commission grants until the delinquent report has been received.
Certification*
I certify that I have read the above information and that this project meets the Boulder Arts
Commission’s eligibility requirements and, if a funding award is made, will continue to comply
55
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Community Project Grant -
Individual Applicants 6
with the Boulder Arts Commission’s requirements and meet with guidelines for high artistic
quality, community impact, inclusiveness, funding acknowledgment and reporting.
Choices
I certify
Applicant information
Discipline*
Select your discipline. If multi-discipline, please check all that apply.
Choices
Visual arts and crafts
Music
Theater
Literary arts
Dance
Time-based media, film/video, digital art, and web-based art
Festivals, exhibitions, and art in public places
History and heritage
Design, architecture, and landscape
Contemplative arts
Tax status*
Cultural organizations/businesses are eligible. Nonprofit status is not required for this category.
Choices
For profit
Individual
Nonprofit
Date established*
Add the date your organization was established. If not applicable write N/A.
Character Limit: 50
Mission statement*
If not applicable write N/A.
Character Limit: 1000
Annual budget
If applying as an organization.
Character Limit: 20
Geographic area served*
If not applicable write N/A.
Character Limit: 250
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Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Community Project Grant -
Individual Applicants 7
For individuals: organizational affiliation
Even if an organizational affiliation is stated, awards will be made to the individual whose
account is associated with this application. If no organization affiliated, please state 'none'.
Character Limit: 250
Number of full time employees*
If not applicable write 0.
Character Limit: 200
Number of part time employees*
If not applicable write 0.
Character Limit: 200
Number of volunteers*
If not applicable write 0.
Character Limit: 200
Project information
Project title*
Character Limit: 100
Amount requested*
The maximum award amount offered is $5,000 for individuals. Smaller requests will be
accepted.
Character Limit: 20
Project summary*
Provide a brief overview of the project.
Character Limit: 1250
Project calendar*
Projects must take place after the grant deadline and be completed by June 30, 2026.
Character Limit: 500
Project location*
Where do your projects take place?
Character Limit: 250
57
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Community Project Grant -
Individual Applicants 8
Collaboration*
Describe your and/or your organization's most significant interactions with other organizations
and efforts. If this is a solo project with no partners beyond the applicant, respond with "None."
Character Limit: 500
Art in Public Places
By checking this box, I consider this project to include an art in public places component (for
example, a public sculpture, mural, projection, or performance in the public realm). I have
contacted publicart@bouldercolorado.gov and received feedback from staff which inform my
understanding of project review, permitting, and timing considerations.
Choices
I confirm
Project completion date*
This is the last day of any public event related to the project. Project must be completed by
June 30, 2026.
Character Limit: 10
Date grant report is due*
One month after the project completion date.
Character Limit: 10
Panel evaluation
Bulleted responses are encouraged in these sections.
Community Priorities. The City of Boulder’s Community Cultural Plan is a visioning and strategic
document that describes how the people of Boulder will align efforts, with the support of the
municipal government, to achieve our collective vision: Together, we will craft Boulder’s social,
physical, and cultural environment to include creativity as an essential ingredient for the
wellbeing, prosperity, and joy of everyone in the community. The Community Priorities are six
points that summarize the community’s most common responses in answer to the question,
“What is your vision for Boulder’s culture and creative economy?” Reference: Cultural Plan and
Community Priorities.
Community Priorities*
Examples of ways to demonstrate impact on the Community Priorities may include descriptions
of how your project or organization:
•Supports artists and creative professionals by providing professional development
programming.
58
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Community Project Grant -
Individual Applicants 9
•Contributes to Boulder’s creative identity and creates a vibrant cultural destination
through high artistic merit and excellence in the practice of a medium or discipline.
•Engages the community in civic dialogue about the arts through interactive outreach in
the neighborhoods.
•Adds creativity in the public realm by engaging underserved populations in art making
for their community.
In what way will this project contribute to one or several of the Community Priorities described
in the Community Cultural Plan? Does the project contribute to one priority thoroughly?
Character Limit: 1800
Cultural offerings*
In what way does your project fill a gap in the variety of cultural offerings in Boulder? What is
exciting or new about your project?
Character Limit: 1250
Cultural equity*
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just
distribution of funds in support of the community. This includes providing support to applicants
whose organizational leadership, audience, collaborators, artists, and project partners
represent groups who are typically underrepresented (i.e. culturally diverse groups,
organizations focused on age diversity, etc.) Describe how your project does or does not fulfill
one or several of these categories. Describe how your project will address affordability,
availability, accessibility, accommodation, and acceptability to diverse groups. For reference,
please review the Boulder Arts Commission and Americans for the Arts Statements on Cultural
Equity.
References:
Boulder Arts Commission Statement on Cultural Equity
Americans for the Arts Statement on Cultural Equity
Character Limit: 1250
Proposed outcomes and evaluation strategy*
Describe your evaluation strategy for this project and how you will collect qualitative and
quantitative data. Please also include your goals for this project and how the benefit to the
community will be measured.
Character Limit: 1250
59
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Community Project Grant -
Individual Applicants 10
Additional Questions
Boulder Focus*
Are you a Boulder organization/individual serving Boulder or are you an organization/individual
outside of Boulder and to what degree do you focus on Boulder programming?
Character Limit: 1250
Encouragement Points
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just
distribution of funds in support of the arts community. Panel members use these “extra points”
to balance the scoring, emphasizing applications which tend to score lower in standard
categories or historically are underrepresented in grantmaking. Grant panel members will be
looking for these elements in your responses above.
Examples include:
•Youth applicants who are applying with the help of a mentor of legal age.
•Have the potential to support community and participatory culture and non-
professional artmaking.
•Applicants for whom English is not their first language.
•Non-western European art forms or other forms of culture that have typically been
disadvantaged by the systems and traditions of grantmaking.
•Elements of the application that the panel member determines will significantly advance
stated priorities of the Arts Commission, important issues in the community outside of
the arts, or other impacts that are not expressed in the other scoring criteria.
Encouragement Points 1*
Please check yes if any of these are addressed in your application.
Choices
Yes
No
Encouragement Points 2*
Are you a first time applicant or have you not been awarded a competitive grant before from
the Commission?
Choices
Yes
No
60
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Community Project Grant -
Individual Applicants 11
Attachments
ATTACHMENTS
The following attachments are required. Please title your attachments according to the
headings listed below.
Budget summary*
Provide a brief budget summary for this project including all revenue (monetary and in-kind
contributions, including this grant) and expenses. The Boulder Arts Commission recommends:
•That 10 to 35% of your project grant be dedicated to overhead and administrative costs,
per the best practices outlined by the Better Business Bureau standards for charity
accounting and the National Endowment for the Arts guidelines.
•Staff, artists, contractors, gig workers be hired at a livable wage. MIT’s livable wage
calculator can be found here.
Please title the attachment "Budget summary". Permitted file types: xl, xlsx, pdf.
File Size Limit: 2 MB
Venue confirmation letter*
Attach confirmation from the hosting venue that the project is approved and scheduled. Please
title the attachment "Venue confirmation letter". Permitted file types: doc, docx, pdf
File Size Limit: 2 MB
Partner/Collaborator List
Provide a list of each individual / organization that has a significant coordinating role in this
project. Please title the attachment, "Collaborator list". Include their name, contact
information, and role. Permitted file types: doc, docx, pdf.
File Size Limit: 2 MB
Partner/Collaborator Letter
If your organization is partnering with another organization or program, provide a letter from
the partner entity describing the collaboration, the benefit to both parties, and the community.
File Size Limit: 2 MB
Letters of support
Attach any letters of support that will be useful in understanding community involvement and
enthusiasm for the project. This is optional. Please title the file, "Letters of support". Permitted
file types: doc, docx, pdf
File Size Limit: 5 MB
61
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Community Project Grant -
Individual Applicants 12
Other support materials
Attach any documents that will help the jury fully understand the project, including videos and
other materials that may help the commission evaluate artistic quality. This is optional. Please
title the file, "Support materials". Permitted file types: doc, docx, xl, xlsx, pdf
File Size Limit: 5 MB
Submission and signature
Application on the website (optional)
I certify that, if funding is awarded, my application may be presented on the boulderarts.org
website. The Office of Arts and Culture staff will send a copy of the document to the applicant
listed for approval in advance of posting on the website.
Choices
Yes
Certification*
I certify that all information contained in this application and attachments is true and accurate.
All funded activities must provide equal access and equal opportunity in employment and
services and may not discriminate on the basis of disability, color, creed or religion.
Choices
I certify
Certification*
I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV),
C.R.S. If any part of the application is confidential, I certify that I have noted it as such.
Choices
I certify
Full name*
Character Limit: 50
Submission date*
Character Limit: 10
TO COMPLETE AND SUBMIT YOUR APPLICATION
All required fields must be filled in with the appropriate information and/or attachments. Click
on the "Submit Application" button and an email notification that your application has been
received will be sent. If you do not receive a confirmation email, please notify staff
immediately. Note that once the application is submitted, it cannot be revised or added to.
Please make certain that you have included all information and attachments prior to
submitting.
62
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Community Project Grant -
Individual Applicants 13
63
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Community Project Grant -
Organization Applicants 1
2025 Community Project Grant - Organization
Applicants
Boulder Arts Commission
Grant information and confirmation
Si prefiere leer esta información en español, por favor haga clic aquí. Se puede responder a la
solicitud en español. Un miembro del personal de la Oficina de Artes y Cultura traducirá sus
respuestas para que sean revisadas.
For this application in other languages please contact the Office of Arts + Culture Program
Manager Sarah Harrison at culturegrants@bouldercolorado.gov.
DESCRIPTION: Community Project Grants encourage innovation and exploration in order to
achieve progress on the Community Priorities from Boulder’s Community Cultural Plan.
PURPOSE: The Community Cultural Plan identifies a set of “Community Priorities” derived
directly from the hopes and aspirations of Boulder’s residents:
•Support the resiliency and sustainability of cultural organizations to enhance their ability
to benefit the community.
•Create a supportive environment for artists and creative professionals, while fostering
innovative thinking and leadership among them.
•Prioritize the civic dialogue about the ability of culture to positively contribute to the
economy, social offerings, the environment, and the authentic expression of diversity.
•Develop Boulder’s creative identity in becoming an innovative world leader in cultural
matters and projects that identity to the region and the world.
•Focus on the expression of culture and creativity in the public realm through public art,
the urban landscape, culture in the neighborhoods, and serendipitous encounters with
the arts.
•Amplify the vibrancy of Boulder’s cultural destinations: the lively mix of museums,
performance venues, events, districts, studios, maker spaces, and other facilities that
make Boulder an enticing place to visit, live, play, and work. Fill in the gaps and address
issues of access and affordability.
These complex issues are the most important initiatives we can work on as a cultural
community in the coming years. The purpose of the Community Projects Grant is to encourage
innovation and exploration in order to achieve progress on these Community Priorities.
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Awards: Organizations $60,000 @ maximum $10,000 each
Details: The award amount of $10,000 for organizations is the maximum grant offered. Smaller
requests will be accepted.
Cycle: Annual
TIMELINE
•Wednesday, March 12 at 11:59 p.m. – Deadline for applications
•March 12 to March 19 – Review by staff for eligibility and revision by applicants if
necessary
•March 19 to April 2 – Preliminary review and score by panel (15 days)
•April 2 to April 9 – Score processing by staff
•April 9 – Preliminary scores and comments sent to applicants via email
•April 9 to April 16 – Applicants prepare and send written responses to the panel’s
questions. The written response should be emailed to Sarah Harrison at
culturegrants@bouldercolorado.gov by Wednesday April 16, 2023, at 11:59pm.
•April 16 to 18 – Response processing by staff
•April 18 – Responses sent to panel
•April 23 (est.) – Panel meeting to discuss applications
•April 23 to May 7 – Final review and score by panel (15 days)
•May 7 to 23 – Processing of final scores
•May 23 – Final scores published in the Arts Commission meeting packet
•Wednesday May 28, 2025 – Arts Commission meeting. Discussion and final decisions on
grants
ELIGIBILITY REQUIREMENTS
•General eligibility. Meets all general eligibility requirements.
•Open to all. Anyone may apply once the general eligibility requirements are met,
including individuals, artists, non-profit organizations, organizations with pending non-
profit status, fiscally sponsored organizations and for-profit organizations with a
community focus.
•Service area and programming. Projects must have a significant component of public
programming that takes place within the city limits of Boulder. This programming must
meet the criteria described in the Chapter 14-1-2 of the City of Boulder Revised Code.
For additional information on the planning area and Comprehensive Plan visit this link.
As a shorthand, office staff use addresses with the zip code starting with 803— to
determine if it is in the acceptable area.
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•Timeline. Projects must take place after the grant funding decision and be completed by
June 30, 2026.
MORE INFORMATION
2025 Grant Application Schedule
2025 Scoring System
General Eligibility Requirements
General Grant Guidelines & Process
Grant FAQs
REVIEW PROCESS
•Deliberation. Applications are reviewed by the Boulder Arts Commission grants panel.
Final funding decisions are made at public Boulder Arts Commission meetings. See
schedule.
•Evaluation criteria.
o Community priorities (Maximum 8 points)
o Cultural offerings (Maximum 8 points)
o Cultural equity (Maximum 8 points)
o Proposed outcomes and evaluation strategy (Maximum 8 points)
o Boulder focus (Maximum 6 points)
o Encouragement points (Maximum 4 points)
•The complete scoring system and rubric for the Community Project Grants can be found
here.
GRANT AWARDS
•Notifications and dispersal of funds. Staff notifies all applicants if their Application has
been successful and begins the process of securing supporting information and issuing
payment for successful applicants. Grantees must contact the grant coordinator to
arrange for payment. Checks are sent by mail or electronically to bank accounts
designated by the applicant.
•Communications. All official communications and notifications will be made to the
named individual applicant or person designated as the organization contact. It is this
person's responsibility to communicate Boulder Arts Commission requirements of the
grant award to collaborators or other participants. This includes, but is not limited to,
requirements for compliance with grant agreements, identifying Boulder Arts
Commission sponsorship on publicity materials, and reporting.
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•Implementation. Grantees shall implement programs / projects as outlined in the grant
application. Any change to the project, venue, Grantee address, schedule, or staff /
team members must be reported to culturegrants@bouldercolorado.gov.
•Award amount. The Boulder Arts Commission reserves the right to adjust the amount of
a grant award offered to an Applicant.
•PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement
Association (PERA) will be impacted by a withholding requirement enacted by the
Colorado State Legislature if awarded an arts grant. Details are available on the PERA
website. See "Disclosure of Compensation."
•Vendor forms. Grantees must submit a City of Boulder vendor form and current IRS W-9
form in order to receive the grant award. The W-9 must be in the same name as the
Grantee named on the grant application. Individual Grantees must also submit a
Determination of Independent Contractor / Employee Status for Payment document
and copy of their Driver’s License. Applicants will receive the appropriate forms from
payments@bouldercolorado.gov. Failure to supply a proper W-9 may invalidate the
grant award.
•IRS taxation. Grant awards are non-transferable, taxable and are reported to the federal
government.
•Agreement. When a grant award is made by the Boulder Arts Commission, the
successful Applicant will be contacted by staff to sign a Grant Letter of Agreement. In
that agreement, the Grantee will indicate the completion date of the project and the
date a grant report will be submitted.
•Issuance of funding checks. Once the agreement is signed, staff of the Office of Arts and
Culture will submit it to City Finance along with the invoice. Funds/checks are delivered
within the next three weeks. Grants are initially funded at 80 percent of the grant
amount awarded. The remaining 20 percent of the grant awarded is paid out upon
receipt and Boulder Arts Commission approval of the grant report. Failure to submit a
final grant report will result in ineligibility to apply for future grants.
•Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts
Commission-funded projects must include the following credit line: This project is
funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of
the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission Logo
may be used. The Grantee must sign a release form and submit photographs and/or
videos of the project that the Office and Arts and Culture may use on its website, social
media, printed materials or for any other publicity purpose.
•Thanking City Council. It is suggested that all grant recipients write the Boulder City
Council members to thank them for supporting the Boulder Arts Commission and the
Office of Arts and Culture. Please let them know how this grant will be used, and the
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difference it will make to your organization. Please also invite them to attend your
events and programs. Visit the City Council website page to find out more about
contacting City Council members.
REQUIRED REPORTING
•Timeframe for reporting. The grant report is due one month after the project is
completed.
•Method. Submit the report through the online system access through the
boulderarts.org website. Log in with the same user name and password utilized to
submit the application. After logging in, go to the ‘Dashboard’, then you’ll see a ‘Follow
Up’ section for the grant. On the far right is the ‘Edit’ button. That will take you to
complete the final report.
•Extension requests for reporting. If circumstances delay the Grantee’s ability to
complete the project and/or the report, the Grantee must notify the Boulder Arts
Commission before the original report deadline by submitting an email addressed to the
Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following
information:
o an update on the project status,
o a request to change the project completion date, and
o new report due date.
•Responsibility. The Grantee is responsible for submitting a report by the due date. The
Boulder Arts Commission recommends reviewing the online report form well in
advance. There is no grace period for the report.
•Consequence of Delinquent Report. Unless an extension request is approved by the
Boulder Arts Commission in advance of the due date, all individuals or organizations /
businesses attached as collaborators on the project will no longer be eligible to apply for
Boulder Arts Commission grants until the delinquent report has been received.
Certification*
I certify that I have read the above information and that this project meets the Boulder Arts
Commission’s eligibility requirements and, if a funding award is made, will continue to comply
with the Boulder Arts Commission’s requirements and meet with guidelines for high artistic
quality, community impact, inclusiveness, funding acknowledgment and reporting.
Choices
I certify
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Applicant information
Discipline*
Select your discipline. If multi-discipline, please check all that apply.
Choices
Visual arts and crafts
Music
Theater
Literary arts
Dance
Time-based media, film/video, digital art, and web-based art
Festivals, exhibitions, and art in public places
History and heritage
Design, architecture, and landscape
Contemplative arts
Tax status*
Cultural organizations/businesses are eligible. Nonprofit status is not required for this category.
Choices
For profit
Individual
Nonprofit
Date established*
Add the date your organization was established. If not applicable write N/A.
Character Limit: 50
Mission statement*
If not applicable write N/A.
Character Limit: 1000
Annual budget
If applying as an organization.
Character Limit: 20
Geographic area served*
If not applicable write N/A.
Character Limit: 250
For individuals: organizational affiliation
Even if an organizational affiliation is stated, awards will be made to the individual whose
account is associated with this application. If no organization affiliated, please state 'none'.
Character Limit: 250
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Number of full time employees*
If not applicable write 0.
Character Limit: 200
Number of part time employees*
If not applicable write 0.
Character Limit: 200
Number of volunteers*
If not applicable write 0.
Character Limit: 200
Project information
Project title*
Character Limit: 100
Amount requested*
The maximum award amount offered is $10,000 for organizations. Smaller requests will be
accepted.
Character Limit: 20
Project summary*
Provide a brief overview of the project.
Character Limit: 1250
Project calendar*
Projects must take place after the grant deadline and be completed by June 30, 2026.
Character Limit: 500
Project location*
Where do your projects take place?
Character Limit: 250
Collaboration*
Describe your and/or your organization's most significant interactions with other organizations
and efforts. If this is a solo project with no partners beyond the applicant, respond with "None."
Character Limit: 500
Art in Public Places
By checking this box, I consider this project to include an art in public places component (for
example, a public sculpture, mural, projection, or performance in the public realm). I have
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contacted publicart@bouldercolorado.gov and received feedback from staff which inform my
understanding of project review, permitting, and timing considerations.
Choices
I confirm
Project completion date*
This is the last day of any public event related to the project. Project must be completed by
June 30, 2026.
Character Limit: 10
Date grant report is due*
One month after the project completion date.
Character Limit: 10
Panel evaluation
Bulleted responses are encouraged in these sections.
Community Priorities. The City of Boulder’s Community Cultural Plan is a visioning and strategic
document that describes how the people of Boulder will align efforts, with the support of the
municipal government, to achieve our collective vision: Together, we will craft Boulder’s social,
physical, and cultural environment to include creativity as an essential ingredient for the
wellbeing, prosperity, and joy of everyone in the community. The Community Priorities are six
points that summarize the community’s most common responses in answer to the question,
“What is your vision for Boulder’s culture and creative economy?” Reference: Cultural Plan and
Community Priorities.
Community Priorities*
Examples of ways to demonstrate impact on the Community Priorities may include descriptions
of how your project or organization:
•Supports artists and creative professionals by providing professional development
programming.
•Contributes to Boulder’s creative identity and creates a vibrant cultural destination
through high artistic merit and excellence in the practice of a medium or discipline.
•Engages the community in civic dialogue about the arts through interactive outreach in
the neighborhoods.
•Adds creativity in the public realm by engaging underserved populations in art making
for their community.
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In what way will this project contribute to one or several of the Community Priorities described
in the Community Cultural Plan? Does the project contribute to one priority thoroughly?
Character Limit: 1800
Cultural offerings*
In what way does your project fill a gap in the variety of cultural offerings in Boulder? What is
exciting or new about your project?
Character Limit: 1250
Cultural equity*
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just
distribution of funds in support of the community. This includes providing support to applicants
whose organizational leadership, audience, collaborators, artists, and project partners
represent groups who are typically underrepresented (i.e. culturally diverse groups,
organizations focused on age diversity, etc.) Describe how your project does or does not fulfill
one or several of these categories. Describe how your project will address affordability,
availability, accessibility, accommodation, and acceptability to diverse groups. For reference,
please review the Boulder Arts Commission and Americans for the Arts Statements on Cultural
Equity.
References:
Boulder Arts Commission Statement on Cultural Equity
Americans for the Arts Statement on Cultural Equity
Character Limit: 1250
Proposed outcomes and evaluation strategy*
Describe your evaluation strategy for this project and how you will collect qualitative and
quantitative data. Please also include your goals for this project and how the benefit to the
community will be measured.
Character Limit: 1250
Additional Questions
Boulder Focus*
Are you a Boulder organization/individual serving Boulder or are you an organization/individual
outside of Boulder and to what degree do you focus on Boulder programming?
Character Limit: 1250
Encouragement Points
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just
distribution of funds in support of the arts community. Panel members use these “extra points”
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to balance the scoring, emphasizing applications which tend to score lower in standard
categories or historically are underrepresented in grantmaking. Grant panel members will be
looking for these elements in your responses above.
Examples include:
•Youth applicants who are applying with the help of a mentor of legal age.
•Have the potential to support community and participatory culture and non-
professional artmaking.
•Applicants for whom English is not their first language.
•Non-western European art forms or other forms of culture that have typically been
disadvantaged by the systems and traditions of grantmaking.
•Elements of the application that the panel member determines will significantly advance
stated priorities of the Arts Commission, important issues in the community outside of
the arts, or other impacts that are not expressed in the other scoring criteria.
Encouragement Points 1*
Please check yes if any of these are addressed in your application.
Choices
Yes
No
Encouragement Points 2*
Are you a first time applicant or have you not been awarded a competitive grant before from
the Commission?
Choices
Yes
No
Attachments
ATTACHMENTS
The following attachments are required. Please title your attachments according to the
headings listed below.
Budget summary*
Provide a brief budget summary for this project including all revenue (monetary and in-kind
contributions, including this grant) and expenses. The Boulder Arts Commission recommends:
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•That 10 to 35% of your project grant be dedicated to overhead and administrative costs,
per the best practices outlined by the Better Business Bureau standards for charity
accounting and the National Endowment for the Arts guidelines.
•Staff, artists, contractors, gig workers be hired at a livable wage. MIT’s livable wage
calculator can be found here.
Please title the attachment "Budget summary". Permitted file types: xl, xlsx, pdf.
File Size Limit: 2 MB
Venue confirmation letter*
Attach confirmation from the hosting venue that the project is approved and scheduled. Please
title the attachment "Venue confirmation letter". Permitted file types: doc, docx, pdf
File Size Limit: 2 MB
Partner/Collaborator List
Provide a list of each individual / organization that has a significant coordinating role in this
project. Please title the attachment, "Collaborator list". Include their name, contact
information, and role. Permitted file types: doc, docx, pdf.
File Size Limit: 2 MB
Partner/Collaborator Letter
If your organization is partnering with another organization or program, provide a letter from
the partner entity describing the collaboration, the benefit to both parties, and the community.
(1 page)
File Size Limit: 2 MB
Letters of support
Attach any letters of support that will be useful in understanding community involvement and
enthusiasm for the project. This is optional. Please title the file, "Letters of support". Permitted
file types: doc, docx, pdf
File Size Limit: 5 MB
Other support materials
Attach any documents that will help the jury fully understand the project, including videos and
other materials that may help the commission evaluate artistic quality. This is optional. Please
title the file, "Support materials". Permitted file types: doc, docx, xl, xlsx, pdf
File Size Limit: 5 MB
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Submission and signature
Application on the website (optional)
I certify that, if funding is awarded, my application may be presented on the boulderarts.org
website. The Office of Arts and Culture staff will send a copy of the document to the applicant
listed for approval in advance of posting on the website.
Choices
Yes
Certification*
I certify that all information contained in this application and attachments is true and accurate.
All funded activities must provide equal access and equal opportunity in employment and
services and may not discriminate on the basis of disability, color, creed or religion.
Choices
I certify
Certification*
I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV),
C.R.S. If any part of the application is confidential, I certify that I have noted it as such.
Choices
I certify
Full name*
Character Limit: 50
Submission date*
Character Limit: 10
TO COMPLETE AND SUBMIT YOUR APPLICATION
All required fields must be filled in with the appropriate information and/or attachments. Click
on the "Submit Application" button and an email notification that your application has been
received will be sent. If you do not receive a confirmation email, please notify staff
immediately. Note that once the application is submitted, it cannot be revised or added to.
Please make certain that you have included all information and attachments prior to
submitting.
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2025 General Operating Support Grants
Boulder Arts Commission
Grant Information and Confirmation
Si prefiere leer esta información en español, por favor haga clic aquí. Se puede responder a la
solicitud en español. Un miembro del personal de la Oficina de Artes y Cultura traducirá sus
respuestas para que sean revisadas por el panel.
To translate this application to a language other than English or Spanish, click the 'Select
Language' box in the upper left corner.
DESCRIPTION: To bolster the sustainability of the community’s cultural organizations, a series of
operating grants is a priority for the cultural grants program. This system of institutional
funding supports the Community Priorities and goals in the 2015 Community Cultural Plan,
including the “Support for Cultural Organizations” strategy.
PURPOSE:
Our approach to operating funding is derived from the National Assembly of State Arts
Agencies, and is here modified to suit the circumstances of the Community Cultural Plan:
•Operating grants maintain the autonomy of grantees, allowing them to allocate the
dollars to their most pressing needs.
•Operating grants tend to be more predictable over time, which helps organizations
maintain continuity of services to their communities.
•Because Operating grants are flexible, grantees can use the funds in more opportunistic
or entrepreneurial ways than project-restricted funds often allow.
•Operating grants come with stringent accountability and management requirements
that incentivize and perpetuate good business practices among arts organizations.
•Because the grantee—not the grant maker—ultimately defines the activities for which
Operating grants are used, this funding mechanism can reduce "mission drift" among
grantees and can help to curtail the proliferation of programs designed solely to appeal
to funders.
Operating grants strengthen the non-profit arts infrastructure and deepen working
relationships between funders and core grantees.
Total Funds Available to New Applicants: $297,000.
Awards: In 2025 there will be four levels of GOS grants, based on the size of the organization’s
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budget:
• Extra Large Orgs (1M or more) with grants of $55K each
• Large Orgs (250k - 999k) with grants of $22K each
• Mid-sized Orgs (100k - 249k) with grants of $11K each
• Small Orgs (99k or less) with grants of $8.8K each.
The number of General Operating Support Grants in each category will vary depending on the
number of applicants in order to ensure that levels of competition are similar in each
category. Review the fund structure here.
DETAILS
•Your annual revenue according to your 2024 income statement and balance will
determine your award category.
•Reporting once a year, the organizations will be responsible for providing the Boulder
Arts Commission with necessary information to track progress on their stated
evaluation.
General Operating Support 2025 New Applications:
•Wednesday, February 12 at 11:59 p.m. – Deadline for applications
•February 12 to 19 – Review by staff for eligibility and revision by applicants if necessary
•February 19 to March 5 – Preliminary review and score by panel (15 days)
•March 5 to 12 – Score processing by staff
•March 12 – Preliminary scores and comments sent to applicants via email
•March 12 to March 19 – Applicants prepare and send written responses to the panel’s
questions. The written response should be emailed to Sarah Harrison at
culturegrants@bouldercolorado.gov by Wednesday, March 19, 2025, at 11:59pm.
•March 19 to 21 – Response processing by staff
•March 21 – Responses sent to panel.
•March 26 (est.) – Panel meeting to discuss applications
•March 26 to April 9 – Final review and score by panel (15 days)
•April 9 to 18 – Processing of final scores
•April 18 – Final scores published in the Arts Commission meeting packet
•April 23 – Arts Commission meeting. Discussion and final decisions on grants
ELIGIBILITY REQUIREMENTS
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•General eligibility. Meets all general eligibility requirements.
•Budget thresholds – In 2025 there will be four categories:
o Extra Large Orgs (1M or more)
o Large Orgs (250k - 999k)
o Mid Orgs (100k - 249k)
o Small Orgs (99k or less).
•The number of General Operating Support (GOS) Grants will vary depending on the
number of applicants in order to ensure that levels of competition are similar in each
category. Review the fund structure here.
•Service area and programming. Must be able to demonstrate that a majority of the
organization’s programming takes place in the City of Boulder and that the
programming meets the criteria described in the Chapter 14-1-2 of the City of Boulder
Revised Code. The organization must also demonstrate that they are headquartered in
Boulder. For the determination of programming or organizational headquarters
location, the term “Boulder” is defined in the Boulder Valley Comprehensive Plan. For
additional information on the planning area and Comprehensive Plan visit this link. As a
short hand, office staff use addresses with the zip code starting with 803— to determine
if it is in the acceptable area.
•Governance, Non Profit Status. Applicants must either provide formal IRS
documentation of their 501(c)3 status or, for organizations with revenues under
$250,000, alternative means of proof are described below. See a sample of IRS
documentation here.
•Emerging organizations with revenues under $250,000 that have not yet achieved not-
for-profit status or community-oriented businesses may also apply for this grant. These
organizations must be able to demonstrate the following:
o The organization has community-oriented mission and goals, services, and
programming.
o The organization is currently active and has conducted programming consistently
for at least two years.
o The organization has oversight from a board, advisory committee, or other
stewardship group. That group must include community representation.
o In lieu of Non-Profit Verification, the applicant is encouraged to provide a copy
of their form CR0100 (Colorado Business Registration) and documentation of the
above criteria. This can take the form of strategic or business plans, year-end-
reports, media clippings, letters of support, or other documents.
o If an organization is applying with a fiscal sponsor, the sponsor must receive the
grant award payment.
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•Consistent Management. The organization must have consistent management with no
planned or expected changes to leadership during the term of the funding. It is
recommended, but not required, that organizations maintain a succession plan in their
human resources policies in order to demonstrate fulfilment of this requirement.
REVIEW PROCESS
•Deliberation. Grant applications are reviewed at Boulder Arts Commission meetings. See
schedule.
•Evaluation of applications. Funding in previous years does not imply continued support.
Each application is reviewed anew in the context of current policies and applications.
Applicants that have received repeated funding should be aware that the Boulder Arts
Commission looks for indication of growth and a fresh approach to their work. Though
there is no eligibility restriction for applicants who have applied for, or received, or are
currently executing other Arts Commission grants, be aware that the grants panel may
take such circumstances into account.
•Evaluation Criteria
o Capacity Building (Maximum 8 points)
o Community Priorities (Maximum 8 points)
o Proposed outcomes and evaluation strategy (Maximum 8 points)
o Cultural Equity (Maximum 8 points)
o Encouragement Points (Maximum 4 points)
•The complete scoring system and rubric for the General Operating Grants can be found
here.https://boulderarts.org/wp-content/uploads/2018/12/2019-Scoring-System.pdf
APPEALS PROCESS
Written appeals process. The deadline for a written appeal is 14 days after funding decisions
has been made by the Boulder Arts Commission. The appeals process can be found on our
website.
GRANT AWARDS
• Notifications and dispersal of funds. Staff notifies all applicants if their application has
been successful and begins the process of securing supporting information and issuing
payment for successful applicants. Grantees must contact the grant coordinator to
arrange for payment. Checks are sent by mail or electronically to bank accounts
designated by the applicant.
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•Communications. All official communications and notifications will be made to the
named individual applicant or person designated as the organization contact. It is this
person's responsibility to communicate Boulder Arts Commission requirements of the
grant award to collaborators or other participants. This includes, but is not limited to,
requirements for compliance with grant agreements, identifying Boulder Arts
Commission sponsorship on publicity materials, and reporting.
•Implementation. Grantees shall implement programs / projects as outlined in the grant
application. Any change to the project, venue, Grantee address, schedule, or staff /
team members must be reported to culturegrants@bouldercolorado.gov.
•Award amount. The Boulder Arts Commission reserves the right to adjust the amount of
a grant award offered to an Applicant.
•PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement
Association (PERA) will be impacted by a withholding requirement enacted by the
Colorado State Legislature if awarded an arts grant. Details are available on the PERA
website. See "Disclosure of Compensation."
•IRS taxation. Grant awards are non-transferable, taxable and are reported to the federal
government.
•Agreement. When a grant award is made by the Boulder Arts Commission, the
successful Applicant will be contacted by staff to sign a Gant Letter of Agreement. In
that agreement, the Grantee will indicate the completion date of the project and the
date a grant report will be submitted.
•Vendor forms. Grantees must submit a City of Boulder vendor form and current IRS W-9
form in order to receive the grant award. The W-9 must be in the same name as the
Grantee named on the grant application. Individual Grantees must also submit a
Determination of Independent Contractor / Employee Status for Payment document
and copy of their Driver’s License. Applicants will receive the appropriate forms from
payments@bouldercolorado.gov. Failure to supply a proper W-9 may invalidate the
grant award.
•Issuance of funding checks. Once the agreement is signed, staff of the Office of Arts and
Culture will submit it along with the invoice. Funds are delivered within the next 3
weeks. Failure to submit a final grant report will result in ineligibility to apply for future
grants.
•Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts
Commission-funded projects must include the following credit line: This project is
funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of
the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission
Logo may be used. The Grantee must sign a release form and submit photographs
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and/or videos of the project that the Office and Arts and Culture may use on its website,
social media, printed materials or for any other publicity purpose.
•Thanking City Council. It is suggested that all grant recipients write the Boulder City
Council members to thank them for supporting the Boulder Arts Commission and the
Office of Arts and Culture. Please let them know how this grant will be used, and the
difference it will make to your organization. Please also invite them to attend your
events and programs. Visit the City Council website page to find out more about
contacting City Council members.
REQUIRED REPORTING ON FUNDING PROJECTS
•Time Frame for Reporting. Operating Grant recipients are required to report once a
year. In addition to the annual reports, grant recipients may be required to participate in
research projects such as the Arts & Economic Prosperity studies.
•Method. Submit the report through the online system access through the Boulder Arts
website. Log in with the same username and password utilized to submit the application
for funds. After logging in, go to the ‘Dashboard’, then you’ll see a ‘Follow Up’ section
for the grant. On the far right is the ‘Edit’ button. That will take you to complete the
final report.
•Extension requests for reporting. If circumstances delay the grant recipient’s ability to
complete the project and/or the report, the recipient must notify the Commission
before the original report deadline. The recipient must submit an email to the Boulder
Arts Commission at culturegrants@bouldercolorado.org that includes each of the
following items:
o an update on the project status,
o a request to change the project completion date,
o a new report due date.
•Responsibility. The grant recipient is responsible for submitting a report by the due date.
The Commission recommends reviewing the online report form well in advance. There is
no grace period for the report.
•Consequence of Delinquent Report. Unless an extension request is approved by the
Boulder Arts Commission in advance of the due date, the applicant and any individuals
or organizations / businesses attached as collaborators on the project will no longer be
eligible to apply for Boulder Arts Commission grant funds until the report has been
received.
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Certification*
I certify that I have read the above information and that this project meets the Boulder Arts
Commission’s eligibility requirements and, if a funding award is made, will continue to comply
with the Boulder Arts Commission’s requirements and meet with guidelines for high artistic
quality, community impact, inclusiveness, funding acknowledgment and reporting.
Choices
I certify
Applicant Information
General Operating Support Grant - Organization Name*
Name of Organization
Character Limit: 100
Discipline*
Select your discipline. If multi-discipline, please check all that apply.
Choices
Visual arts and crafts
Music
Theater
Literary arts
Dance
Time-based media, film/video, digital art, and web-based art
Festivals, exhibitions, and art in public places
History and heritage
Design, architecture, and landscape
Contemplative arts
Date established*
Character Limit: 50
Mission statement*
Character Limit: 1000
Geographic Area Served*
Character Limit: 500
Number of full time employees*
If not applicable write 0.
Character Limit: 200
Number of part time employees*
If not applicable write 0.
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Character Limit: 200
INSTITUTIONAL NARRATIVE
The Institutional Narrative will not be scored by the panel. Please be sure to address each
question below. Include the heading for each question, though it is not necessary to repeat the
content of each question.
•Organizational Background. Discuss the founding and development of the organization.
Explain the original issue and/or opportunity the organization was founded to address
and how that may have changed over time.
•Goals. Describe the organization’s current goals.
•Current Programs. Provide a brief description of the organization’s current programs.
Include population and numbers served, as well as expected results.
•Collaboration. Describe the organization’s most significant interactions with other
organizations and efforts.
•Inclusiveness. Describe how the organization strives to be inclusive in its programs, staff,
board, volunteers, and describe progress to date.
•Board/Governance. Describe the role of the board of directors in advancing the mission
of the organization. Include the key issues related to board effectiveness that are being
addressed in the next three years, the organization policy regarding board terms, and
the percentage of the board that contributes financially to the organization.
•Volunteers. Describe how the organization involves volunteers and unpaid personnel
(other than the board of directors) within a typical 12-month time period. Include
number of volunteers and hours.
•Planning. Describe the challenges and opportunities facing the organization in the next
three years. Additionally, describe how the organization engages in planning and
describe the focus on any current planning efforts.
•Optional. If there is additional information that is vital to convey in this proposal, do so
here.
Institutional Narrative*
Character Limit: 10000
Panel Evaluation
Capacity Building*
How will this grant increase the capacity of your organization to meet goals in your strategic
plan or master plan? In what way will this grant increase your organization’s sustainability and
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resiliency? What innovations, growth, or new community benefits will be made possible by this
award?
Character Limit: 1250
Community Priorities. The City of Boulder’s 2015 Community Cultural Plan is a visioning and
strategic document that describes how the people of Boulder will align efforts, with the support
of the municipal government, to achieve our collective vision: Together, we will craft Boulder’s
social, physical, and cultural environment to include creativity as an essential ingredient for the
wellbeing, prosperity, and joy of everyone in the community. The Community Priorities are six
points that summarize the community’s most common responses in answer to the question,
“What is your vision for Boulder’s culture and creative economy?” Reference: Cultural Plan and
Community Priorities.
Community Priorities*
Examples of ways to demonstrate impact on the Community Priorities may include descriptions
of how your project or organization:
•Supports artists and creative professionals by providing professional development
programming.
•Contributes to Boulder’s creative identity and creates a vibrant cultural destination
through high artistic merit and excellence in the practice of a medium or discipline.
•Engages the community in civic dialogue about the arts through interactive outreach in
the neighborhoods.
•Adds creativity in the public realm by engaging underserved populations in art-making
for their community.
In what way will this project contribute to one or one or more of the Community Priorities
described in the Community Cultural Plan? Does the project contribute to one priority
thoroughly?
Character Limit: 1800
Proposed Outcomes and Evaluation Strategy*
Describe your evaluation strategy and how you will collect data. Please also include
measurement of progress towards your organizational goals and how the benefit to the
community will be measured.
Character Limit: 1250
Cultural Equity*
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just
distribution of funds in support of the community. This includes providing support to applicants
whose organizational leadership or audience represent groups who are typically underserved
by arts programming and funding models (i.e. culturally diverse groups, organizations focused
on age diversity, etc.) Describe how your project does or does not fulfil one or several of these
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categories. For reference, please review the Boulder Arts Commission Statement on Cultural
Equity.
Character Limit: 1250
Encouragement Points*
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just
distribution of funds in support of the arts community. Panel members use these “extra points”
to balance the scoring, emphasizing applications which tend to score lower in standard
categories or historically are underrepresented in grantmaking. Grant panel members will be
looking for these elements in your responses above.
Examples include:
•Youth applicants who are applying with the help of a mentor of legal age.
•Have the potential to support community and participatory culture and non-
professional artmaking.
•Applicants for whom English is not their first language.
•Non-western European art forms or other forms of culture that have typically been
disadvantaged by the systems and traditions of grantmaking.
•Elements of the application that the panel member determines will significantly advance
stated priorities of the Arts Commission, important issues in the community outside of
the arts, or other impacts that are not expressed in the other scoring criteria.
Character Limit: 500
Encouragement Points 1*
Please check this box if one or more of the above examples apply.
Choices
One or more of the above examples apply.
Encouragement Points 2*
Please check this box if you are a first-time applicant or have not been awarded a competitive
grant by the Boulder Arts Commission.
Choices
I am a first time applicant or have not received a competitive award from the Commission.
Attachments and Comments
ATTACHMENTS
Please title the attachments according to the bolded headings listed below.
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•Financial Documents. Please provide an income statement and balance sheet for 2019
and 20202024 (or your last completed fiscal year) and budget for the current year.*
•Financial Overview Document. Please download this document, complete the green
cells, and upload it as an excel or PDF. *
•Major Contributors. For the previous two fiscal years, list major contributors
(foundations, businesses, government, individuals) with amounts. Do not include names
of the individual donors. *
•In-kind Contributions. Summary of significant in-kind donations (donated goods and
professional services) received by the organization for the last fiscal year. *
•Board of Directors List. Include the following information for each board member: *
o Position(s) on the board (officer and committee positions)
o Occupation and name of employer and/or affiliation(s)
o City or county of residence
o Term end date for each board member
•Proof of IRS Federal Tax-exempt Status. Also called a Letter of Determination. This will
be used to demonstrate your eligibility. Alternatively, small and mid-sized organizations
who are applying with alternative governance structures can provide a statement of
fiscal sponsorship, or a letter which describes how the organization fulfils eligibility
described above.*
•Anti-discrimination Statement. *
•Staff List. Include only key staff with their qualifications and length of service with the
organization. Do not include job descriptions or resumes. *
•Annual Report or Strategic Plan. (Optional)
•Evaluation Results. Provide the organization’s most recent evaluation results or findings
relevant to this request. (Optional)
2024 Financial Documents*
Permitted file types: pdf, doc, docx.
File Size Limit: 4 MB
Financial Documents*
Provide explanations for any unusual items or items that may raise questions in any of the
financials provided. Enter N/A if no unusual items.
Permitted file types: pdf,jpg,png,tiff,doc,docx,xl,xlsx.
Character Limit: 1000 | File Size Limit: 2 MB
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Question on Financial Documents*
If the organization had a deficit and/or debt, describe how this issue is being addressed at the
board and organizational level. You must answer this question if the organization had a deficit
(operating expenses exceeded your operating revenues) or if the organization has short or long
term debt (such as loans from individuals or banks). Enter N/A if no deficit or debt.
Character Limit: 1000
Question on Financial Documents: Operating Reserves*
Does your board have a policy regarding operating reserves? Yes/No. Please explain.
Character Limit: 1000
Financial Overview Document.*
Permitted file types: xl,xlsx,pdf,doc,docx
File Size Limit: 1 MB
Major Contributors*
Permitted file types: pdf, doc, docx.
File Size Limit: 1 MB
In-kind Contributions*
Permitted file types: pdf, doc, docx.
File Size Limit: 1 MB
Board of Directors List*
Permitted file types: xl,xlsx,pdf,doc,docx.
File Size Limit: 1 MB
Applicants must either provide formal IRS documentation of their 501(c)3 status or, for
organizations with revenues under $250,000, alternative means of proof are described.
Emerging organizations with revenues under $250,000 that have not yet achieved not-for-profit
status or community-oriented businesses must be able to demonstrate the following:
•The organization has community-oriented mission and goals, services, and
programming.
•The organization is currently active and has conducted programming consistently for at
least two years.
•The organization has oversight from a board, advisory committee, or other stewardship
group. That group must include community representation.
•In lieu of Non Profit Verification, the applicant is encouraged to provide a copy of their
form CR0100 (Colorado Business Registration) and documentation of the above criteria.
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This can take the form of strategic or business plans, year-end-reports, media clippings,
letters of support, or other documents.
Proof of IRS Federal Tax-exempt Status or Alternative*
Permitted file types: pdf,jpg,png,tiff,doc,docx,xl,xlsx
File Size Limit: 1 MB
Proof of IRS Federal Tax-exempt Status or Alternative
Permitted file types: pdf,jpg,png,tiff,doc,docx,xl,xlsx.
File Size Limit: 1 MB
Anti-discrimination Statement*
Permitted file types: pdf,jpg,png,tiff,doc,docx
File Size Limit: 1 MB
Staff List*
Include only key staff with their qualifications and length of service with the organization. Do
not include job descriptions or resumes.
Permitted file types: pdf,jpg,png,tiff,doc,docx,xl,xlsx
File Size Limit: 1 MB
Annual Report or Strategic Plan
Permitted file types: pdf,jpg,png,tiff,doc,docx.
File Size Limit: 2 MB
Evaluation Results
Provide the organization’s most recent evaluation results or findings relevant to this request.
Permitted file types: pdf,jpg,png,tiff,doc,docx,xl,xlsx
File Size Limit: 1 MB
Agreements, Signatures, and Submission
Application on the website (optional)
I certify that, if funding is awarded, my application may be presented on the boulderarts.org
website. The Office of Arts and Culture staff will send a copy of the document to the applicant
listed for approval in advance of posting on the website.
Choices
Yes, I certify
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Certification*
I certify that the information contained in this application is true and correct to the best of my
knowledge.
Choices
I certify
Certification*
I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV),
C.R.S. If any part of the application is confidential, I certify that I have noted it as such.
Choices
I certify
Certification*
I certify that if I am applying through a fiscal sponsor, the fiscal sponsor must be the recipient of
the funds.
Choices
I certify
First and Last Name*
Character Limit: 250
Title*
Character Limit: 250
Date of submission*
Character Limit: 10
TO COMPLETE AND SUBMIT YOUR APPLICATION
All required fields must be filled in with the appropriate information and/or attachments. Click
on the "Submit Application" button and an email notification that your application has been
received will be sent. If you do not receive a confirmation email, please notify staff
immediately. Note that once the application is submitted, it cannot be revised or added to.
Please make certain that you have included all information and attachments prior to
submitting.
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2025 Arts Education Project Grant
Boulder Arts Commission
Grant information and confirmation
Si prefiere leer esta información en español, por favor haga clic aquí. Se puede responder a la
solicitud en español. Un miembro del personal de la Oficina de Artes y Cultura traducirá sus
respuestas para que sean revisadas.
For this application in other languages please contact the Office of Arts + Culture Program
Manager Sarah Harrison at culturegrants@bouldercolorado.gov.
PURPOSE: The Arts Education Project Grant provides opportunities for children in the City of
Boulder to have unique experiences with practicing artists, access to tools and techniques, or
improved instruction in the creative professions. The goal of the grant is to increase the
exposure of students to unique and memorable experiences that may shape their future in
cultural participation and creative careers.
Total Funds: $30,000
Awards: Approximately 10 awards at $3,000 each
Details: The award amount of $3,000 is a maximum funding guideline. Smaller requests will be
accepted.
Cycle: Annual
DEADLINE TO SUBMIT APPLICATION: Wednesday, May 14 at 11:59 p.m.
TIMELINE
•Wednesday, May 14 at 11:59 p.m. – Deadline for applications
•May 14 to 21 – Review by staff for eligibility and revision by applicants if necessary
•May 21 to June 4 – Preliminary review and comments by panel (15 days)
•June 4 to June 11 – Score processing by staff
•June 11 – Preliminary scores and comments sent to applicants via email
•June 11 to 18 – Applicants prepare and send written responses to the panel’s questions.
The written response should be emailed to Sarah Harrison at
culturegrants@bouldercolorado.gov by Wednesday April 16, 2023, at 11:59pm.
•June 18 to 20 – Response processing by staff
•June 20 – Responses sent to panel
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•June 25 (est.) – Panel meeting to discuss applications
•June 25 to July 9 – Final review and score by panel (15 days)
•July 9 to 25 - Processing of final scores
•July 25 - Final scores published in the Arts Commission meeting packet
•Wednesday, July 30 - Arts Commission meeting. Discussion and final decisions on
grants
ELIGIBILITY REQUIREMENTS
•General eligibility. Meets all general eligibility requirements.
•Open to educators, administrators, and presenters. Classroom teachers and school
administrators in public schools, private schools, home school associations, and non-
traditional classroom settings, as well as artists / individuals / organizations
collaborating with schools on programming are eligible.
•Service area and programming. Projects must have a demonstrated benefit to school
children in the City of Boulder. This programming must meet the criteria described in
the Chapter 14-1-2 of the City of Boulder Revised Code. The term “city limits of Boulder”
is defined in the Boulder Valley Comprehensive Plan. For additional information on the
planning area and Comprehensive Plan visit this link. As a shorthand, office staff use
addresses with the zip code starting with 803— to determine if it is in the acceptable
area.
•Timing. Projects must take place after the grant decisions are made and end before the
end of the 2026 spring semester.
REVIEW PROCESS
•Deliberation. Applications are reviewed by the Boulder Arts Commission grants panel.
Final funding decisions are made at public Boulder Arts Commission meetings. See
schedule.
•Evaluation of applications. Funding in previous years does not imply continued support.
Each application is reviewed anew in the context of current policies and applications.
Applicants that have received repeated funding should be aware that the Boulder Arts
Commission looks for indication of growth and a fresh approach to their work.
•Evaluation criteria
o Benefit to students (Maximum 8 points)
o Proposed outcomes and evaluation strategy (Maximum 8 points)
o Community Priorities (Maximum 8 points)
o Cultural equity (Maximum 8 points)
o Boulder Focus (Maximum 6 points)
o Encouragement points (Maximum 4 points)
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•The complete scoring system and rubric for the Arts Education Project Grant can be
found here.
APPEALS PROCESS
Written appeals process. The deadline for a written appeal is 14 days after funding decisions
has been made by the Boulder Arts Commission. The appeals process can be found on our
website.
GRANT AWARDS
•Notifications and dispersal of funds. Staff notifies all applicants if their Application has
been successful and begins the process of securing supporting information and issuing
payment for successful applicants. Grantees must contact the grant coordinator to
arrange for payment. Checks are sent by mail or electronically to bank accounts
designated by the applicant.
•Communications. All official communications and notifications will be made to the
named individual applicant or person designated as the organization contact. It is this
person's responsibility to communicate Boulder Arts Commission requirements of the
grant award to collaborators or other participants. This includes, but is not limited to,
requirements for compliance with grant agreements, identifying Boulder Arts
Commission sponsorship on publicity materials, and reporting.
•Implementation. Grantees shall implement programs / projects as outlined in the grant
application. Any change to the project, venue, Grantee address, schedule, or staff /
team members must be reported to culturegrants@bouldercolorado.gov.
•Award amount. The Boulder Arts Commission reserves the right to adjust the amount of
a grant award offered to an Applicant.
•PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement
Association (PERA) will be impacted by a withholding requirement enacted by the
Colorado State Legislature if awarded an arts grant. Details are available on the PERA
website. See "Disclosure of Compensation."
•Vendor Forms. Grantees must submit a City of Boulder vendor form and current IRS W-9
form in order to receive the grant award. The W-9 must be in the same name as the
Grantee named on the grant application. Individual Grantees must also submit a
Determination of Independent Contractor / Employee Status for Payment document
and copy of their Driver’s License. Applicants will receive the appropriate forms from
payments@bouldercolorado.gov. Failure to supply a proper W-9 may invalidate the
grant award.
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•IRS taxation. Grant awards are non-transferable, taxable and are reported to the federal
government.
•Agreement. When a grant award is made by the Boulder Arts Commission, the
successful Applicant will be contacted by staff to sign a Gant Letter of Agreement. In
that agreement, the Grantee will indicate the completion date of the project and the
date a grant report will be submitted.
•Issuance of funding checks. Once the agreement is signed, staff of the Office of Arts and
Culture will submit it to City Finance along with the invoice. Funds/checks are delivered
within the next three weeks. Grants are initially funded at 80 percent of the grant
amount awarded. The remaining 20 percent of the grant awarded is paid out upon
receipt and Boulder Arts Commission approval of the grant report. Failure to submit a
final grant report will result in ineligibility to apply for future grants.
•Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts
Commission-funded projects must include the following credit line: This project is
funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of
the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission Logo
may be used. The Grantee must sign a release form and submit photographs and/or
videos of the project that the Office and Arts and Culture may use on its website, social
media, printed materials or for any other publicity purpose.
•Thanking City Council. It is suggested that all grant recipients write the Boulder City
Council members to thank them for supporting the Boulder Arts Commission and the
Office of Arts and Culture. Please let them know how this grant will be used, and the
difference it will make to your organization. Please also invite them to attend your
events and programs. Visit the City Council website page to find out more about
contacting City Council members.
REQUIRED REPORTING
•Timeframe for reporting. The grant report is due one month after the project is
completed.
•Method. Submit the report through the online system access through the
boulderarts.org website. Log in with the same user name and password utilized to
submit the application. After logging in, go to the ‘Dashboard’, then you’ll see a ‘Follow
Up’ section for the grant. On the far right is the ‘Edit’ button. That will take you to
complete the final report.
•Extension requests for reporting. If circumstances delay the Grantee’s ability to
complete the project and/or the report, the Grantee must notify the Boulder Arts
Commission before the original report deadline by submitting an email addressed to the
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Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following
information:
o an update on the project status,
o a request to change the project completion date, and
o new report due date.
•Responsibility. The Grantee is responsible for submitting a report by the due date. The
Boulder Arts Commission recommends reviewing the online report form well in
advance. There is no grace period for the report.
•Consequence of Delinquent Report. Unless an extension request is approved by the
Boulder Arts Commission in advance of the due date, all individuals or organizations /
businesses attached as collaborators on the project will no longer be eligible to apply for
Boulder Arts Commission grants until the delinquent report has been received.
Certification*
I certify that I have read the above information and that this project meets the Boulder Arts
Commission’s eligibility requirements and, if a funding award is made, will continue to comply
with the Boulder Arts Commission’s requirements and meet with guidelines for high artistic
quality, community impact, inclusiveness, funding acknowledgment and reporting.
Choices
I certify
Applicant information
Discipline*
Select your discipline. If multi-discipline, please check all that apply.
Choices
Visual arts and crafts
Music
Theater
Literary arts
Dance
Time-based media, film/video, digital art, and web-based art
Festivals, exhibitions, and art in public places
History and heritage
Design, architecture, and landscape
Contemplative arts
Tax status*
Cultural organizations/businesses are eligible. Nonprofit status is not required for this category.
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Choices
For profit
Individual
Nonprofit
For individuals: organizational affiliation
Even if an organizational affiliation is stated, awards will be made to the individual whose
account is associated with this application. If no organization affiliated, please state 'none'.
Character Limit: 250
Project information
Project title*
Character Limit: 100
Amount requested*
The maximum award amount offered is $3,000.
Character Limit: 20
Project summary*
A brief overview of your project. Include how it will connect with or complement the class
curriculum, how many students the project will reach, if the project will benefit
underrepresented populations, and the benefits that you expect for the students.
Character Limit: 1250
Project calendar*
Projects must take place after the grant deadline and end before the end of the 2026 spring
semester.
Character Limit: 500
Project location*
Where do your projects take place?
Character Limit: 250
Project completion date*
This is the last day of any public event related to the project. Projects must take place after the
grant deadline and end before the end of the 2026 spring semester.
Character Limit: 10
Date grant report is due*
One month after the project completion date.
Character Limit: 10
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Panel evaluation
Bulleted responses are encouraged in these sections.
Benefit to students*
In what ways will this project directly benefit the students and their growth as cultural
participants or in the creative industries? What new skills or experiences will be offered? How
does this project enhance, or fill a gap in, the generally available curriculum and offerings?For
more information about curriculum in Colorado visit this website.
Character Limit: 1250
Proposed outcomes and evaluation strategy*
Describe your evaluation strategy for this project and how you will collect qualitative and
quantitative data. Please also include your goals for this project and how the benefit to the
community will be measured.
Character Limit: 1250
Community Priorities
The City of Boulder’s Community Cultural Plan is a visioning and strategic document that
describes how the people of Boulder will align efforts, with the support of the municipal
government, to achieve our collective vision: Together, we will craft Boulder’s social, physical,
and cultural environment to include creativity as an essential ingredient for the wellbeing,
prosperity, and joy of everyone in the community. The Community Priorities are six points that
summarize the community’s most common responses in answer to the question, “What is your
vision for Boulder’s culture and creative economy?”. Reference: Cultural Plan and Community
Priorities.
Community Priorities*
In what way will this project contribute to one or several of the Community Priorities described
in the Community Cultural Plan? Does the project contribute to one priority thoroughly? Or,
does it address many? What specific benefits to the community are planned? How will success
be measured?
Examples of ways to demonstrate impact on the Community Priorities may include descriptions
of how your project or organization:
•Supports artists and creative professionals by providing professional development
programming.
•Contributes to Boulder’s creative identity and creates a vibrant cultural destination
through high artistic merit and excellence in the practice of a medium or discipline.
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•Engages the community in civic dialogue about the arts through interactive outreach in
the neighborhoods.
•Adds creativity in the public realm by engaging underserved populations in art making
for their community.
Character Limit: 1800
Cultural equity*
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just
distribution of funds in support of the community. This includes providing support to applicants
whose organizational leadership, audience, collaborators, artists, and project partners
represent groups who are typically underrepresented (i.e. culturally diverse groups,
organizations focused on age diversity, etc.) Describe how your project does or does not fulfill
one or several of these categories. Describe how your project will address affordability,
availability, accessibility, accommodation, and acceptability to diverse groups. For reference,
please review the Boulder Arts Commission and Americans for the Arts Statements on Cultural
Equity.
References:
Boulder Arts Commission Statement on Cultural Equity
Americans for the Arts Statement on Cultural Equity
Character Limit: 1250
Additional Questions
Boulder Focus*
Are you a Boulder organization/individual serving Boulder or are you an organization/individual
outside of Boulder and to what degree do you focus on Boulder programming?
Character Limit: 1250
Encouragement points.
Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just
distribution of funds in support of the arts community. Panel members use these “extra points”
to balance the scoring, emphasizing applications which tend to score lower in standard
categories or historically are underrepresented in grantmaking. Commissioners will be looking
for these elements in your responses above.
Examples include:
•Youth applicants who are applying with the help of a mentor of legal age.
•Have the potential to support community and participatory culture and non-
professional artmaking.
•Applicants for whom English is not their first language.
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•Non-western European art forms or other forms of culture that have typically been
disadvantaged by the systems and traditions of grantmaking.
•Elements of the application that the panel member determines will significantly advance
stated priorities of the Arts Commission, important issues in the community outside of
the arts, or other impacts that are not expressed in the other scoring criteria.
Encouragement Points 1*
Please check this box if any of these are addressed in your application.
Choices
Yes
No
Encouragement Points 2*
Are you a first time applicant or have you not been awarded a competitive grant before from
the Commission?
Choices
Yes
No
Attachments
ATTACHMENTS
The following attachments are required. Please title your attachments according to the
headings listed below.
Budget summary*
Provide a brief budget summary for this project including all revenue (monetary and in-kind
contributions, including this grant) and expenses. The Boulder Arts Commission recommends:
•That 10 to 35% of your project grant be dedicated to overhead and administrative costs,
per the best practices outlined by the Better Business Bureau standards for charity
accounting and the National Endowment for the Arts guidelines.
•Staff, artists, contractors, gig workers be hired at a livable wage. MIT’s livable wage
calculator can be found here.
Please title the attachment "Budget summary". Permitted file types: xl, xlsx, pdf.
File Size Limit: 2 MB
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Partner/Collaborator List*
Provide a list of each individual / organization that has a significant coordinating role in this
project. Please title the attachment, "Collaborator list". Include their name, contact
information, and role. Permitted file types: doc, docx, pdf.
File Size Limit: 2 MB
Venue confirmation letter*
Attach confirmation from the hosting venue that the project is approved and scheduled. Please
title the attachment "Venue confirmation letter". Permitted file types: doc, docx, pdf
File Size Limit: 2 MB
Letters of support
Attach any letters of support that will be useful in understanding community involvement and
enthusiasm for the project. This is optional. Please title the file, "Letters of support". Permitted
file types: doc, docx, pdf
File Size Limit: 5 MB
Other support materials
Attach any documents that will help the jury fully understand the project, including videos and
other materials that may help the commission evaluate artistic quality. This is optional. Please
title the file, "Support materials". Permitted file types: doc, docx, xl, xlsx, pdf
File Size Limit: 5 MB
Submission and signature
Application on the website (optional)
I certify that, if funding is awarded, my application may be presented on the boulderarts.org
website. The Office of Arts and Culture staff will send a copy of the document to the applicant
listed for approval in advance of posting on the website.
Choices
Yes
Certification*
I certify that all information contained in this application and attachments is true and accurate.
All funded activities must provide equal access and equal opportunity in employment and
services and may not discriminate on the basis of disability, color, creed or religion.
Choices
I certify
Certification*
I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV),
C.R.S. If any part of the application is confidential, I certify that I have noted it as such.
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Printed On: 17 October 2024 2025 Arts Education Project Grant 11
Choices
I certify
Full name*
Character Limit: 50
Submission date*
Character Limit: 10
TO COMPLETE AND SUBMIT YOUR APPLICATION
All required fields must be filled in with the appropriate information and/or attachments. Click
on the "Submit Application" button and an email notification that your application has been
received will be sent. If you do not receive a confirmation email, please notify staff
immediately. Note that once the application is submitted, it cannot be revised or added to.
Please make certain that you have included all information and attachments prior to
submitting.
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Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Artist Hiring Incentive Grants -
Round Two 1
2025 Artist Hiring Incentive Grants - Round Two
Boulder Arts Commission
Grant Information and Confirmation
Si prefiere leer esta información en español, por favor haga clic aquí. Se puede responder a la
solicitud en español. Un miembro del personal de la Oficina de Artes y Cultura traducirá sus
respuestas para que sean revisadas.
For this application in other languages please contact the Office of Arts + Culture Arts Program
Manager Sarah Harrison at culturegrants@bouldercolorado.gov.
PURPOSE: This grant is a hiring incentive for businesses or nonprofits to employ Boulder-area
visual, performing, and literary artists to perform or create new work.
Total Funds: $54,000
Awards: 18 grants at $3,000 each. The costs of hiring a Boulder-based artist for exhibition or
performance.
Cycle: Three rounds awarding 6 grants each cycle.
Decision Timelines
Round One
•Monday, January 1, 2025 – Applications open
•Friday, January 17 at 11:59 p.m. – Deadline for applications
•January 17 to January 24 – Staff reviews applications for eligibility
•Friday, January 24 – Staff uses Picker Wheel website to select 6 awardees randomly
from the applicants. This is recorded for transparency. Applicants are notified via email
and grantees are announced at the next meeting of the Boulder Arts Commission
following the deadline.
Round two
•Monday, January 27 – Applications open
•Friday, March 7 at 11:59 p.m. – Deadline for applications
•March 14 to March 21 – Staff reviews applications for eligibility
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2025 Artist Hiring Incentive Grants -
Round Two 2
•Friday, March 21 – Staff uses Picker Wheel website to select 6 awardees randomly from
the applicants. This is recorded for transparency. Applicants are notified via email and
grantees are announced at the next meeting of the Boulder Arts Commission following
the deadline.
Round three
•Monday, March 24 – Applications open
•Friday, April 25 at 11:59 p.m. – Deadline for applications
•April 25 to May 2 – Staff reviews applications for eligibility
•Friday, May 2 – Staff uses Picker Wheel website to select 6 awardees randomly from the
applicants. This is recorded for transparency. Applicants are notified via email and
grantees are announced at the next meeting of the Boulder Arts Commission following
the deadline.
ELIGIBILITY REQUIREMENTS
•General eligibility. Meets all General Eligibility requirements.
•Applicants. Any organization may apply if the General Eligibility Requirements are met,
including non-profit organizations, organizations with pending non-profit status, fiscally
sponsored organizations, and for-profit organizations with a community focus. These
for-profit organizations must be able to demonstrate the following:
o The organization has community-oriented mission and goals, services, and
programming.
o The organization is currently active and has conducted programming consistently for
at least two years.
o The organization has oversight from a board, advisory committee, or other
stewardship group. That group must include community representation.
•Service area and programming. Projects must have a significant component of public
programming that takes place within the city limits of Boulder. This programming must
meet the criteria described in the Chapter 14-1-2 of the City of Boulder Revised Code.
The applicant must demonstrate that they are headquartered in the city limits of
Boulder. Applicants may also demonstrate that they are partnered with a Boulder-based
organization. Examples of documentation to demonstrate being headquartered or
residing in Boulder may include a utility bill, phone bill, pay stub, renter’s or mortgage
bill, lease, insurance policy, or other official document. P.O. Boxes are not acceptable.
The term “city limits of Boulder” is defined in the Boulder Valley Comprehensive Plan.
For additional information on the planning area and Comprehensive Plan visit this link.
As a shorthand, office staff use addresses with the zip code starting with 803— to
determine if it is in the acceptable area.
•Boulder-based artists. The artist hired must have their primary address in Boulder.
Examples of documentation to demonstrate having a primary address in Boulder may
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2025 Artist Hiring Incentive Grants -
Round Two 3
include a utility bill, phone bill, pay stub, renter’s or mortgage bill, lease, insurance policy, or
other official document. P.O. Boxes are not acceptable. The term “city limits of Boulder” is
defined in the Boulder Valley Comprehensive Plan. For additional information on the
planning area and Comprehensive Plan visit this link. As a shorthand, office staff use
addresses with the zip code starting with 803— to determine if it is in the acceptable area.
•Award Limitations. One grant per organization or business will be awarded annually.
•Projects must take place after the grant funding decision and be completed by June 30,
2026.
Deliberation and evaluation of applications. Artist Hiring Incentive Grants are selected lottery-
style to those who have met all the requirements of application. Staff uses Picker Wheel
website to select 6 awardees randomly from the applicants. This is recorded for transparency.
Staff may take applications to the Arts Commission for review should they have questions. Awards
are announced at the next meeting of the Boulder Arts Commission following the deadline.
APPEALS PROCESS
Written appeals process. The deadline for a written appeal is 14 days after funding decisions
has been made by the Boulder Arts Commission. The appeals process can be found on our
website.
GRANT AWARDS
•Notifications and dispersal of funds. Staff notifies all applicants if their proposals have
been accepted or declined. If accepted, grantees must contact the grant coordinator to
arrange for payment. Checks are sent by mail or electronically to bank accounts
designated by the recipients.
•Communications. All official communications and notifications will be made to the
named individual applicant or person designated as the organization contact. It is this
person's responsibility to communicate Boulder Arts Commission requirements of the
grant award to any collaborators or other participants. This includes, but is not limited
to, such things as compliance with grant agreements, identifying Boulder Arts
Commission sponsorship on publicity materials, and reporting.
•Implementation. Grantees shall implement programs / projects as outlined in the grant
application. Any changes to the project, venue, grantee address, schedule, or staff /
team members must be reported to culturegrants@bouldercolorado.gov.
•Award amount. The Boulder Arts Commission reserves the right to adjust the amount of
a grant award offered to an applicant.
•PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement
Association (PERA) may be impacted by a withholding requirement enacted by the
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2025 Artist Hiring Incentive Grants -
Round Two 4
Colorado State Legislature, if awarded a City of Boulder arts grant. Details are available
on the PERA website. See "Disclosure of Compensation."
•IRS taxation. Grant awards are non-transferable. Grant awards are taxable and are
reported to the federal government. Upon award, a current IRS form W-9 must be
submitted for the City of Boulder Finance Department records for each grant recipient,
whether the recipient is an individual or an organization/business. The W-9 must be in
the same name as the grant recipient named on the grant application. Failure to supply
the corresponding W-9 number will invalidate the grant award.
•Agreement. When a funding award is made by the Boulder Arts Commission, the
recipient will be contacted by staff to sign a grant project agreement with the City of
Boulder. In the agreement, the recipient will indicate the completion date of the project
and the date a grant report will be submitted to the Boulder Arts Commission. Reports
are required one month after the project is completed, unless the agreement states
otherwise.
•Vendor forms. All grantees must submit a City of Boulder vendor form and current IRS
W-9 form so that they may be added to the City’s vendor list. Individuals must also
submit an Immigration Status Affidavit and Determination of Independent Contractor /
Employee Status for Payment document. The State of Colorado law requires proof of
legal residency at the time of payment. The W-9 must be in the same name as the grant
recipient named on the grant application. The Grants Coordinator will send the
appropriate forms to grant recipients.
•Issuance of funding checks. Once the agreement is signed, staff of the Office of Arts and
Culture will submit it along with the invoice. Funds are delivered within the next 3
weeks. Failure to submit a final grant report will result in ineligibility to apply for future
grants.
•Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts
Commission-funded projects must include the following credit line: This project is
funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of
the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission Logo
may be used. The grantee will also be asked to sign a release form and to submit
photographs and/or videos of the project that the Office and Arts and Culture will be
able to use on their website, social media, printed materials or any other publicity.
•Release form. The grantee will be asked to sign a release form and to submit
photographs and / or videos of the project that the Office and Arts and Culture will be
able to use on their website, social media, printed materials or any other publicity.
•Thanking City Council. It is suggested that all grant recipients write the Boulder City
Council members to thank them for supporting the Boulder Arts Commission and the
Office of Arts and Culture. Please let them know how this grant will be used, and the
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2025 Artist Hiring Incentive Grants -
Round Two 5
difference it will make to your organization. Please also invite them to attend your
events and programs. Visit the City Council website page to find out more about
contacting City Council members.
REQUIRED REPORTING ON FUNDING PROJECTS
•Time Frame for Reporting. The grant report is due one month after the project is
completed.
•Method. Submit the report through the online system access through the
boulderarts.org website. Log in with the same user name and password utilized to
submit the application for funds. After logging in, go to the ‘Dashboard’, then you’ll see
a ‘Follow Up’ section for the grant. On the far right is the ‘Edit’ button. That will take you
to complete the final report.
•Extension requests for reporting. If circumstances delay the grant recipient’s ability to
complete the project and/or the report, the recipient must notify the Commission
before the original report deadline. The recipient must submit an email to the Boulder
Arts Commission at culturegrants@bouldercolorado.gov that includes each of the
following items:
o an update on the project status,
o a request to change the project completion date,
o a new report due date.
•Responsibility. The grant recipient is responsible for submitting a report by the due date.
The Commission recommends reviewing the online report form well in advance. There is
no grace period for the report.
•Consequence of Delinquent Report. Unless an extension request is approved by the
Boulder Arts Commission in advance of the due date, the applicant and any individuals
or organizations / businesses attached as collaborators on the project will no longer be
eligible to apply for Boulder Arts Commission grant funds until the report has been
received.
Certification*
I certify that I have read the above information and that this project meets the Boulder Arts
Commission’s eligibility requirements and, if a funding award is made, will continue to comply
with the Boulder Arts Commission’s requirements and meet with guidelines for high artistic
quality, community impact, inclusiveness, funding acknowledgment and reporting.
Choices
I certify
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2025 Artist Hiring Incentive Grants -
Round Two 6
Applicant Information
Organization Name*
Name of Organization
Character Limit: 100
Tax status*
Character Limit: 250
For-profit confirmation
If you are a for-profit organization, confirm that your organization:
•Has community-oriented mission and goals, services, and programming.
•Is currently active and has conducted programming consistently for at least two years.
•Has oversight from a board, advisory committee, or other stewardship group. That
group must include community representation.
Choices
I confirm
For-profit confirmation attachment
If you are a for-profit organization, attach documentation that the the organization:
•Has community-oriented mission and goals, services, and programming.
•Is currently active and has conducted programming consistently for at least two years.
•Has oversight from a board, advisory committee, or other stewardship group. That
group must include community representation.
File Size Limit: 5 MB
Discipline*
Select your discipline. If multi-discipline, please check all that apply.
Choices
Visual arts and crafts
Music
Theater
Literary arts
Dance
Time-based media, film/video, digital art, and web-based art
Festivals, exhibitions, and art in public places
History and heritage
Design, architecture, and landscape
Contemplative arts
Date established*
Character Limit: 50
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2025 Artist Hiring Incentive Grants -
Round Two 7
Mission statement*
Character Limit: 1000
Geographic Area Served*
Applicants must be able to demonstrate that a majority of the organization’s programming
takes place in the City of Boulder and that the programming meets the criteria described in the
Chapter 14-1-2 of the City of Boulder Revised Code. The organization must also demonstrate
that they are headquartered in Boulder. For the determination of programming or
organizational headquarters location, the term “Boulder” is defined in the Boulder Valley
Comprehensive Plan. For additional information on the planning area and Comprehensive Plan
visit this link. As a short hand, office staff use addresses with the zip code starting with 803— to
determine if it is in the acceptable area.
Character Limit: 500
Project Information
Project title*
Character Limit: 50
Amount Requested*
The maximum award is $3,000.
Character Limit: 20
Project calendar*
Projects must take place after the grant award date and be completed by June 30, 2026.
Character Limit: 500
Project completion date*
This is the last day of any public event related to the project. Project must be completed by
June 30, 2026.
Character Limit: 10
Report due date*
One month following the project completion date.
Character Limit: 10
Confirmation - Boulder-based artist(s)*
By checking this box, I confirm that the artist(s) hired for this project live in the City of Boulder.
The term “Boulder” is defined in the Boulder Valley Comprehensive Plan. For additional
information on the planning area and Comprehensive Plan visit this link. As a short hand, office
staff use addresses with the zip code starting with 803— to determine if it is in the acceptable
area. Applicants may be asked to verify the address.
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2025 Artist Hiring Incentive Grants -
Round Two 8
Choices
I confirm
Confirmation - public places component
By checking this box, I consider this project to include an art in public places component (for
example, a public sculpture, mural, projection, or performance in the public realm). I have
contacted publicart@bouldercolorado.gov and received feedback from staff which inform my
understanding of project review, permitting, and timing considerations.
Choices
I confirm
Attachments
ATTACHMENTS
•Project summary. A brief overview of your project. (1 page – 3,000 characters, not
including spaces). *
•Project budget, including artist fee. *
•Anti-discrimination statement. *
•Venue confirmation letter. *
•Service area confirmation *
•Other supporting documents. *
Project summary*
Permitted file types: pdf,doc,docx
File Size Limit: 5 MB
Project budget, including artist fee*
Permitted file types: xl,xlsx,pdf
File Size Limit: 1 MB
Anti-discrimination Statement*
Permitted file types: pdf,doc,docx
File Size Limit: 1 MB
Venue confirmation letter*
Permitted file types: pdf,doc,docx
File Size Limit: 1 MB
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2025 Artist Hiring Incentive Grants -
Round Two 9
Service area confirmation*
Attach confirmation to demonstrate that you are headquartered in Boulder or are partnered with a
Boulder-based organization. Examples of documentation to demonstrate being headquartered in
Boulder may include a utility bill, phone bill, pay stub, renter’s or mortgage bill, lease, insurance
policy, or other official document. P.O. Boxes are not acceptable. The term “city limits of Boulder”
is defined in the Boulder Valley Comprehensive Plan. For additional information on the planning
area and Comprehensive Plan visit this link. As a shorthand, office staff use addresses with the
zip code starting with 803— to determine if it is in the acceptable area.
File Size Limit: 2 MB
Other supporting documents
File Size Limit: 2 MB
Agreements, Signatures, and Submission
Application on the website (optional)
I certify that, if funding is awarded, my application may be presented on the boulderarts.org
website. The Office of Arts and Culture staff will send a copy of the document to the applicant
listed for approval in advance of posting on the website.
Choices
Yes, I certify
Certification*
I certify that I have read the above information and that this project meets the Boulder Arts
Commission’s eligibility requirements and, if a funding award is made, will continue to comply
with the Boulder Arts Commission’s requirements and meet with guidelines for high artistic
quality, community impact, inclusiveness, funding acknowledgment and reporting.
Choices
I certify
Certification*
I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV),
C.R.S. If any part of the application is confidential, I certify that I have noted it as such.
Choices
I certify
First and Last Name*
Character Limit: 250
Title*
Character Limit: 250
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2025 Artist Hiring Incentive Grants -
Round Two 10
Date of submission*
Character Limit: 10
TO COMPLETE AND SUBMIT YOUR APPLICATION
All required fields must be filled in with the appropriate information and/or attachments. Click
on the "Submit Application" button and an email notification that your application has been
received will be sent. If you do not receive a confirmation email, please notify staff
immediately. Note that once the application is submitted, it cannot be revised or added to.
Please make certain that you have included all information and attachments prior to
submitting.
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Application Boulder Arts Commission
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2025 Rental Assistance (Boulder
Venues) Grant 1
2025 Rental Assistance (Boulder Venues) Grant
Boulder Arts Commission
Grant information and confirmation
Si prefiere leer esta información en español, por favor haga clic aquí. Se puede responder a la
solicitud en español. Un miembro del personal de la Oficina de Artes y Cultura traducirá sus
respuestas para que sean revisadas.
PURPOSE: To facilitate and assist community cultural groups with access and affordability of
performance venues and hosting online programming, the Boulder Arts Commission is offering
support in the form of rental assistance, and/or equipment for hosting online programming,
such as video software, cameras, and/or tech support.
DEADLINE TO SUBMIT APPLICATIONS: Applications are accepted on a first come, first served
basis.
FUNDING DETAILS: Up to 50% of all event costs to a maximum of $1,000. One grant per
applicant per year. Grants are awarded until funds are exhausted.
APPLICATION REQUIREMENTS
•General eligibility. Meets all general eligibility requirements.
•Open to all. Anyone may apply once the general eligibility guidelines are met.
•Time frame. Event dates must take place after the grant funding decision and before
December 31, 2025.
•Venues must be in Boulder, as described in the Boulder Valley Comprehensive Plan, and
may include non-traditional locations. You must include a confirmation from your
hosting venue that the project is approved and scheduled.
•The Venue and Online Event Affordability Fund may not be used to pay for ongoing
rental of a space or building or the expenses associated with doing so.
REVIEW PROCESS
•Deliberation. Proposals for Rental Assistance Grants are approved through
administrative review by staff of the City of Boulder Office of Arts and Culture and
awards are announced at the next meeting of the Boulder Arts Commission following
the deadline.
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2025 Rental Assistance (Boulder
Venues) Grant 2
•Evaluation of applications. Proposals for Rental Assistance Grants are awarded on a first
come, first served basis to those who have met all the requirements of application,
including the venue confirmation and budget summary. Award in previous years does
not imply continued support.
GRANT AWARDS
•Notifications and dispersal of funds. Staff notifies all applicants if their Application has
been successful and begins the process of securing supporting information and issuing
payment for successful applicants. Grantees must contact the grant coordinator to
arrange for payment. Checks are sent by mail or electronically to bank accounts
designated by the applicant.
•Communications. All official communications and notifications will be made to the
named individual applicant or person designated as the organization contact. It is this
person's responsibility to communicate Boulder Arts Commission requirements of the
grant award to collaborators or other participants. This includes, but is not limited to,
requirements for compliance with grant agreements, identifying Boulder Arts
Commission sponsorship on publicity materials, and reporting.
•Implementation. Grantees shall implement programs / projects as outlined in the grant
application. Any change to the project, venue, Grantee address, schedule, or staff /
team members must be reported to culturegrants@bouldercolorado.gov.
•Award amount. The Boulder Arts Commission reserves the right to adjust the amount of
a grant award offered to an Applicant.
•PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement
Association (PERA) will be impacted by a withholding requirement enacted by the
Colorado State Legislature if awarded an arts grant. Details are available on the PERA
website. See "Disclosure of Compensation."
•Vendor forms. Grantees must submit a City of Boulder vendor form and current IRS W-9
form in order to receive the grant award. The W-9 must be in the same name as the
Grantee named on the grant application. Individual Grantees must also submit a
Determination of Independent Contractor / Employee Status for Payment document
and copy of their Driver’s License. Applicants will receive the appropriate forms from
payments@bouldercolorado.gov. Failure to supply a proper W-9 may invalidate the
grant award.
•IRS taxation. Grant awards are non-transferable, taxable and are reported to the federal
government.
•Agreement. When a grant award is made by the Boulder Arts Commission, the
successful Applicant will be contacted by staff to sign a Gant Letter of Agreement. In
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2025 Rental Assistance (Boulder
Venues) Grant 3
that agreement, the Grantee will indicate the completion date of the project and the
date a grant report will be submitted.
•Issuance of funding checks. Once the agreement is signed, staff of the Office of Arts and
Culture will submit it to City Finance along with the invoice. Funds/checks are delivered
within the next three weeks. Failure to submit a final grant report will result in
ineligibility to apply for future grants.
•Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts
Commission-funded projects must include the following credit line: This project is
funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of
the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission Logo
may be used. The Grantee must sign a release form and submit photographs and/or
videos of the project that the Office and Arts and Culture may use on its website, social
media, printed materials or for any other publicity purpose.
•Thanking City Council. It is suggested that all grant recipients write the Boulder City
Council members to thank them for supporting the Boulder Arts Commission and the
Office of Arts and Culture. Please let them know how this grant will be used, and the
difference it will make to your organization. Please also invite them to attend your
events and programs. Visit the City Council website page to find out more about
contacting City Council members.
REQUIRED REPORTING
•Timeframe for reporting. The grant report is due one month after the project is
completed.
•Method. Submit the report through the online system access through the Boulder Arts
Commission website. Log in with the same user name and password utilized to submit
the application. After logging in, go to the ‘Dashboard’, then you’ll see a ‘Follow Up’
section for the grant. On the far right is the ‘Edit’ button. That will take you to complete
the final report.
•Extension requests for reporting. If circumstances delay the Grantee’s ability to
complete the project and/or the report, the Grantee must notify the Boulder Arts
Commission before the original report deadline by submitting an email addressed to the
Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following
information:
o an update on the project status,
o a request to change the project completion date, and
o new report due date.
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•Responsibility. The Grantee is responsible for submitting a report by the due date. The
Boulder Arts Commission recommends reviewing the online report form well in
advance. There is no grace period for the report.
•Consequence of Delinquent Report. Unless an extension request is approved by the
Boulder Arts Commission in advance of the due date, all individuals or organizations /
businesses attached as collaborators on the project will no longer be eligible to apply for
Boulder Arts Commission grants until the delinquent report has been received.
Certification*
I certify that I have read the above information and that this project meets the Boulder Arts
Commission’s eligibility requirements and, if a funding award is made, will continue to comply
with the Boulder Arts Commission’s requirements and meet with guidelines for high artistic
quality, community impact, inclusiveness, funding acknowledgment and reporting.
Choices
I certify
Applicant information
Discipline*
Select your discipline. If multi-discipline, please check all that apply.
Choices
Visual arts and crafts
Music
Theater
Literary arts
Dance
Time-based media, film/video, digital art, and web-based art
Festivals, exhibitions, and art in public places
History and heritage
Design, architecture, and landscape
Contemplative arts
Tax status*
Cultural organizations/businesses are eligible. Nonprofit status is not required for this category.
Choices
For profit
Individual
Nonprofit
Date established*
Add the date your organization was established in the format MM/DD/YYYY. If not applicable
write N/A.
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Venues) Grant 5
Character Limit: 50
Mission statement*
If not applicable write N/A.
Character Limit: 1000
Annual budget*
If not applicable write N/A.
Character Limit: 20
Number of full time employees*
If not applicable write 0.
Character Limit: 200
Number of part time employees*
If not applicable write 0.
Character Limit: 200
Number of volunteers*
If not applicable write 0.
Character Limit: 200
Program information
Title of the program for which you are requesting funds*
Character Limit: 100
Amount requested*
Costs may include equipment rental, direct labor costs for technical staff, ushers, security
personnel, PPE, testing, video equiptment, etc. You may apply for 50% of the total cost up to
$1,000.
Character Limit: 20
Event venue*
Online is an acceptable answer.
Character Limit: 50
Event address*
Add full address, including City, State, and ZIP code. Or, 'online'.
Character Limit: 250
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Venues) Grant 6
Event date (or last date of the series if you hosted events for multiple days)*
Character Limit: 10
Date grant report is due*
One month after last rental date.
Character Limit: 10
Program summary*
Provide a brief overview of the project.
Character Limit: 1250
Brief description of the venue and/or program needs*
Including amenities and why it is a good fit for your event/production. And/or describe your
equipment or tech needs for hosting an online event.
Character Limit: 1250
Detailed breakdown of event costs*
Please show all event costs including equipment rental, direct labor costs for technical staff,
ushers, security personnel, video equipment, etc. You may apply for 50% of the total cost up to
$1,000.
Character Limit: 1250
Partner/Collaborator list*
Provide a list of each individual / organization that has a significant coordinating role in this
project. Include their name, contact information, and role.
Character Limit: 1250
Required attachments
Venue confirmation letter*
A letter of verification or contract with the venue is required for this application. Please title the
attachment "Venue confirmation letter". Permitted file types: pdf, doc, docx
File Size Limit: 10 MB
Budget summary for the project*
A budget summary for the project is required for this application. Please title the attachment
"Budget summary". Permitted file types: xl, xlsx, pdf.
File Size Limit: 10 MB
116
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Rental Assistance (Boulder
Venues) Grant 7
Submission and signature
Certification*
I certify that all information contained in this application and attachments is true and accurate.
All funded activities must provide equal access and equal opportunity in employment and
services and may not discriminate on the basis of disability, color, creed or religion.
Choices
I certify
Certification*
I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV),
C.R.S. If any part of the application is confidential, I certify that I have noted it as such.
Choices
I certify
Full name*
Character Limit: 100
Submission date*
Character Limit: 10
TO COMPLETE AND SUBMIT YOUR APPLICATION
All required fields must be filled in with the appropriate information and/or attachments. Click
on the "Submit Application" button and an email notification that your application has been
received will be sent. If you do not receive a confirmation email, please notify staff
immediately. Note that once the application is submitted, it cannot be revised or added to.
Please make certain that you have included all information and attachments prior to
submitting.
117
Application Boulder Arts Commission
Printed On: 17 October 2024 2025 Roots Music Project Fee Waiver 1
2025 Roots Music Project Fee Waiver
Boulder Arts Commission
Grant information and confirmation
Si prefiere leer esta información en español, por favor haga clic aquí. Se puede responder a la
solicitud en español. Un miembro del personal de la Oficina de Artes y Cultura traducirá sus
respuestas para que sean revisadas.
For this application in other languages please click the 'Select Language' box in the upper left
corner.
PURPOSE: To facilitate and assist community cultural groups with access and affordability of
performance venues, the Boulder Arts Commission and Roots Music Project offer up to 11 days
per calendar year of rent-free space at Roots Music Project.
DEADLINE TO SUBMIT APPLICATIONS: Applications are accepted on a first come, first serve
basis year-round or until all rental dates are awarded.
DETAILS: The grant is for rent only; the applicant will be fully responsible for any and all
additional fees required by Roots Music Project, including but not limited to equipment rental,
direct labor costs for technical staff, ushers, security personnel, etc. You may apply for a
maximum of one day of free rental annually.
SUPPLEMENTAL FUNDS: Supplementary Funds are available from the Rental Assistance Fund
for applicants who may not be able to afford these additional costs. Please apply for the
supplementary funds only if it is necessary to your use of the Macky Free Rental grant. These
$1,000 supplementary grants are distributed on a first-come first-served basis until monies in
the Rental Assistance Fund run out. One grant per applicant per year is allowed.
LETTER OF VERIFICATION: All applicants must have the requested dates confirmed with Roots
Music Project at the time of the application, and supply a letter of verification from Roots Music
Project with the pertinent date information included. Receiving a grant from the Boulder Arts
Commission does not guarantee the award of a specific date or dates. The actual date(s)
awarded will depend on availability of the space. It is the applicant’s responsibility to inquire
about availability and pay for additional costs at Roots Music Project. The contact phone
number for Roots Music Project is 970-403-9116 and website page is here.
APPLICATION REQUIREMENTS
•General eligibility. Meets all general eligibility requirements.
118
Application Boulder Arts Commission
Printed On: 17 October 2024 2025 Roots Music Project Fee Waiver 2
•Open to all. Anyone may apply once the general eligibility guidelines are met.
•Timeframe. Roots Music Project rental event dates must take place after the grant
funding decision and before June 30, 2026.
•Venue confirmation. All applications must include a letter of commitment from the
Roots Music Project management indicating the project date(s). Letters should follow
the normal business standard, on letterhead when possible and signed by the author. A
contract with Roots Music Project including the project dates and rental fees is an
acceptable alternative.
REVIEW PROCESS
•Proposals for free rental of Roots Music Project are approved through administrative
review by staff of the City of Boulder Office of Arts Culture and awards are announced at
the next meeting of the Boulder Arts Commission following the deadline.
•Evaluation of applications. Proposals for free rental of Roots Music Project are awarded
on a first-come, first-served basis to those who have met all the requirements of
application, including the venue confirmation and budget summary. Award in previous
years does not imply continued support. Each application is reviewed anew in the
context of current policies and applications.
GRANT AWARDS
•Notifications of awards. Recipients of a fee waiver award at Roots Music Project will be
notified by email with a copy sent to Roots Music Project staff responsible for oversight
of Roots Music Project.
•Agreement. When a grant award is made by the Boulder Arts Commission, the
successful Applicant will be contacted by staff to sign a Grant Letter of Agreement. In
that agreement, the Grantee will indicate the completion date of the project and the
date a grant report will be submitted.
•Communications All official communications and notifications will be made to the
named individual applicant or person designated as the organization contact. It is this
person's responsibility to communicate Boulder Arts Commission requirements of the
grant award to collaborators or other participants. This includes, but is not limited to,
requirements for compliance with grant agreements, identifying Boulder Arts
Commission sponsorship on publicity materials, and reporting.
•Implementation Grantees shall implement programs / projects as outlined in the grant
application. Any change to the project, venue, Grantee address, schedule, or staff /
team members must be reported to culturegrants@bouldercolorado.gov.
119
Application Boulder Arts Commission
Printed On: 17 October 2024 2025 Roots Music Project Fee Waiver 3
•Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts
Commission-funded projects must include the following credit line: This project is
funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of
the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission Logo
may be used. The Grantee must sign a release form and submit photographs and/or
videos of the project that the Office and Arts and Culture may use on its website, social
media, printed materials or for any other publicity purpose.
•Thanking City Council. It is suggested that all grant recipients write the Boulder City
Council members to thank them for supporting the Boulder Arts Commission and the
Office of Arts and Culture. Please let them know how this grant will be used, and the
difference it will make to your organization. Please also invite them to attend your
events and programs. Visit the City Council website page to find out more about
contacting City Council members.
REQUIRED REPORTING
•Timeframe for reporting. The grant report is due one month after the project is
completed.
•Method. Submit the report through the online system access through the
boulderarts.org website. Log in with the same user name and password utilized to
submit the application. After logging in, go to the ‘Dashboard’, then you’ll see a ‘Follow
Up’ section for the grant. On the far right is the ‘Edit’ button. That will take you to
complete the final report.
•Extension requests for reporting. If circumstances delay the Grantee’s ability to
complete the project and/or the report, the Grantee must notify the Boulder Arts
Commission before the original report deadline by submitting an email addressed to the
Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following
information:
o an update on the project status,
o a request to change the project completion date, and
o new report due date.
•Responsibility. The Grantee is responsible for submitting a report by the due date. The
Boulder Arts Commission recommends reviewing the online report form well in
advance. There is no grace period for the report.
•Consequence of Delinquent Report. Unless an extension request is approved by the
Boulder Arts Commission in advance of the due date, all individuals or organizations /
businesses attached as collaborators on the project will no longer be eligible to apply for
Boulder Arts Commission grants until the delinquent report has been received.
120
Application Boulder Arts Commission
Printed On: 17 October 2024 2025 Roots Music Project Fee Waiver 4
Certification*
I certify that I have read the above information and that this project meets the Boulder Arts
Commission’s eligibility requirements and, if a funding award is made, will continue to comply
with the Boulder Arts Commission’s requirements and meet with guidelines for high artistic
quality, community impact, inclusiveness, funding acknowledgment and reporting.
Choices
I certify
Applicant information
Discipline*
Select your discipline. If multi-discipline, please check all that apply.
Choices
Visual arts and crafts
Music
Theater
Literary arts
Dance
Time-based media, film/video, digital art, and web-based art
Festivals, exhibitions, and art in public places
History and heritage
Design, architecture, and landscape
Contemplative arts
Tax status*
Cultural organizations/businesses are eligible. Nonprofit status is not required for this category.
Choices
For profit
Individual
Nonprofit
Date established*
Add the date your organization was established in the format MM/DD/YYYY. If not applicable
write N/A.
Character Limit: 50
Mission statement*
If not applicable write N/A.
Character Limit: 1000
121
Application Boulder Arts Commission
Printed On: 17 October 2024 2025 Roots Music Project Fee Waiver 5
Annual budget*
Character Limit: 20
Number of full time employees*
If not applicable write 0.
Character Limit: 200
Number of part time employees*
If not applicable write 0.
Character Limit: 200
Number of volunteers*
If not applicable write 0.
Character Limit: 200
Program information
Title of the program for which you are renting the venue*
Character Limit: 100
Rental date (or last date of the series if you hosted events for multiple days)*
Character Limit: 10
Date grant report is due*
One month after last rental date.
Character Limit: 10
Program summary*
Provide a brief overview of the project.
Character Limit: 1250
Partner/Collaborator list*
Provide a list of each individual / organization that has a significant coordinating role in this
project. Include their name, contact information, and role.
Character Limit: 1250
122
Application Boulder Arts Commission
Printed On: 17 October 2024 2025 Roots Music Project Fee Waiver 6
Required attachments
Venue confirmation from the eTown Hall (letter of verification or contract)*
A letter of verification or contract with Roots Music Project is required for this application.
Please title the attachment "Roots Music Project confirmation letter". Permitted file types: pdf,
doc, docx
File Size Limit: 10 MB
Budget summary*
A budget summary is required for this application. Please title the attachment "Budget
summary". Permitted file types: xl, xlsx, pdf.
File Size Limit: 10 MB
Submission and signature
Certification*
I certify that I have read the above information and that this project meets the Boulder Arts
Commission’s eligibility requirements and, if a funding award is made, will continue to comply
with the Boulder Arts Commission’s requirements and meet with guidelines for high artistic
quality, community impact, inclusiveness, funding acknowledgment and reporting.
Choices
I certify
Certification*
I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV),
C.R.S. If any part of the application is confidential, I certify that I have noted it as such.
Choices
I certify
Full name*
Character Limit: 100
Submission date*
Character Limit: 10
TO COMPLETE AND SUBMIT YOUR APPLICATION
All required fields must be filled in with the appropriate information and/or attachments. Click
on the "Submit Application" button and an email notification that your application has been
received will be sent. If you do not receive a confirmation email, please notify staff
immediately. Note that once the application is submitted, it cannot be revised or added to.
Please make certain that you have included all information and attachments prior to
submitting.
123
Application Boulder Arts Commission
Printed On: 17 October 2024 2025 Roots Music Project Fee Waiver 7
124
Application Boulder Arts Commission
Printed On: 8 October 2024 2025 eTown Hall Fee Waiver 1
2025 eTown Hall Fee Waiver
Boulder Arts Commission
Grant information and confirmation
Si prefiere leer esta información en español, por favor haga clic aquí. Se puede responder a la
solicitud en español. Un miembro del personal de la Oficina de Artes y Cultura traducirá sus
respuestas para que sean revisadas.
PURPOSE: To facilitate and assist community cultural groups with access and affordability of
performance venues, the Boulder Arts Commission and eTown offer up to 12 days per calendar
year of rent-free space at eTown Hall.
DEADLINE TO SUBMIT APPLICATIONS: Applications are accepted one a first come, first serve
basis year-round or until all rental dates are awarded.
DETAILS: The grant is for rent only; the applicant will be fully responsible for any and all
additional fees required by eTown, including but not limited to equipment rental, direct labor
costs for technical staff, ushers, security personnel, etc. You may apply for a maximum of one
day of free rental annually.
SUPPLEMENTAL FUNDS: Supplementary Funds are available from the Rental Assistance Fund
for applicants who may not be able to afford these additional costs. Please apply for the
supplementary funds only if it is necessary to your use of the Macky Free Rental grant. These
$1,000 supplementary grants are distributed on a first-come first-served basis until monies in
the Rental Assistance Fund run out. One grant per applicant per year is allowed.
LETTER OF VERIFICATION: All applicants must have the requested dates confirmed with eTown
Hall at the time of the application, and supply a letter of verification from eTown with the
pertinent date information included. Receiving a grant from the Boulder Arts Commission does
not guarantee the award of a specific date or dates. The actual date(s) awarded will depend on
availability of the space. It is the applicant’s responsibility to inquire about availability and pay
for additional costs at eTown. The contact phone number for eTown is 303-443-8696 and
website page is here.
APPLICATION REQUIREMENTS
•General eligibility. Meets all general eligibility requirements.
•Open to all. Anyone may apply once the general eligibility guidelines are met.
•Timeframe. eTown Rental event dates must take place after the grant funding decision
and before June 30, 2026.
125
Application Boulder Arts Commission
Printed On: 8 October 2024 2025 eTown Hall Fee Waiver 2
•Venue confirmation. All applications must include a letter of commitment from the
eTown management indicating the project date(s). Letters should follow the normal
business standard, on letterhead when possible and signed by the author; email
correspondence is not accepted. A contract with eTown including the project dates and
rental fees is an acceptable alternative.
REVIEW PROCESS
•Proposals for free rental of eTown Hall are approved through administrative review by
staff of the City of Boulder Office of Arts Culture and awards are announced at the next
meeting of the Boulder Arts Commission following the deadline.
•Evaluation of applications. Proposals for free rental of eTown Hall are awarded on a
first-come, first-served basis to those who have met all the requirements of application,
including the venue confirmation and budget summary. Award in previous years does
not imply continued support. Each application is reviewed anew in the context of
current policies and applications.
GRANT AWARDS
•Notifications of awards. Recipients of a fee waiver award at eTown will be notified by
email with a copy sent to eTown staff responsible for oversight of eTown Hall.
•Agreement. When a grant award is made by the Boulder Arts Commission, the
successful Applicant will be contacted by staff to sign a Grant Letter of Agreement. In
that agreement, the Grantee will indicate the completion date of the project and the
date a grant report will be submitted.
•Communications All official communications and notifications will be made to the
named individual applicant or person designated as the organization contact. It is this
person's responsibility to communicate Boulder Arts Commission requirements of the
grant award to collaborators or other participants. This includes, but is not limited to,
requirements for compliance with grant agreements, identifying Boulder Arts
Commission sponsorship on publicity materials, and reporting.
•Implementation Grantees shall implement programs / projects as outlined in the grant
application. Any change to the project, venue, Grantee address, schedule, or staff /
team members must be reported to culturegrants@bouldercolorado.gov.
•Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts
Commission-funded projects must include the following credit line: This project is
funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of
the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission Logo
may be used. The Grantee must sign a release form and submit photographs and/or
126
Application Boulder Arts Commission
Printed On: 8 October 2024 2025 eTown Hall Fee Waiver 3
videos of the project that the Office and Arts and Culture may use on its website, social
media, printed materials or for any other publicity purpose.
•Thanking City Council. It is suggested that all grant recipients write the Boulder City
Council members to thank them for supporting the Boulder Arts Commission and the
Office of Arts and Culture. Please let them know how this grant will be used, and the
difference it will make to your organization. Please also invite them to attend your
events and programs. Visit the City Council website page to find out more about
contacting City Council members.
REQUIRED REPORTING
•Timeframe for reporting. The grant report is due one month after the project is
completed.
•Method. Submit the report through the online system access through the
boulderarts.org website. Log in with the same user name and password utilized to
submit the application. After logging in, go to the ‘Dashboard’, then you’ll see a ‘Follow
Up’ section for the grant. On the far right is the ‘Edit’ button. That will take you to
complete the final report.
•Extension requests for reporting. If circumstances delay the Grantee’s ability to
complete the project and/or the report, the Grantee must notify the Boulder Arts
Commission before the original report deadline by submitting an email addressed to the
Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following
information:
o an update on the project status,
o a request to change the project completion date, and
o new report due date.
•Responsibility. The Grantee is responsible for submitting a report by the due date. The
Boulder Arts Commission recommends reviewing the online report form well in
advance. There is no grace period for the report.
•Consequence of Delinquent Report. Unless an extension request is approved by the
Boulder Arts Commission in advance of the due date, all individuals or organizations /
businesses attached as collaborators on the project will no longer be eligible to apply for
Boulder Arts Commission grants until the delinquent report has been received.
Certification*
I certify that I have read the above information and that this project meets the Boulder Arts
Commission’s eligibility requirements and, if a funding award is made, will continue to comply
127
Application Boulder Arts Commission
Printed On: 8 October 2024 2025 eTown Hall Fee Waiver 4
with the Boulder Arts Commission’s requirements and meet with guidelines for high artistic
quality, community impact, inclusiveness, funding acknowledgment and reporting.
Choices
I certify
Applicant information
Discipline*
Select your discipline. If multi-discipline, please check all that apply.
Choices
Visual arts and crafts
Music
Theater
Literary arts
Dance
Time-based media, film/video, digital art, and web-based art
Festivals, exhibitions, and art in public places
History and heritage
Design, architecture, and landscape
Contemplative arts
Tax status*
Cultural organizations/businesses are eligible. Nonprofit status is not required for this category.
Choices
For profit
Individual
Nonprofit
Date established*
Add the date your organization was established in the format MM/DD/YYYY. If not applicable
write N/A.
Character Limit: 50
Mission statement*
If not applicable write N/A.
Character Limit: 1000
Annual budget*
Character Limit: 20
Number of full time employees*
If not applicable write 0.
Character Limit: 200
128
Application Boulder Arts Commission
Printed On: 8 October 2024 2025 eTown Hall Fee Waiver 5
Number of part time employees*
If not applicable write 0.
Character Limit: 200
Number of volunteers*
If not applicable write 0.
Character Limit: 200
Program information
Title of the program for which you are renting the venue*
Character Limit: 100
Rental date (or last date of the series if you hosted events for multiple days)*
Character Limit: 10
Date grant report is due*
One month after last rental date.
Character Limit: 10
Program summary*
Provide a brief overview of the project.
Character Limit: 1250
Partner/Collaborator list*
Provide a list of each individual / organization that has a significant coordinating role in this
project. Include their name, contact information, and role.
Character Limit: 1250
Required attachments
Venue confirmation from the eTown Hall (letter of verification or contract)*
A letter of verification or contract with eTown Hall is required for this application, including
confirmation that the program is approved for fee waiver. Please title the attachment "eTown
confirmation letter". Permitted file types: pdf, doc, docx
File Size Limit: 10 MB
Budget summary*
A budget summary is required for this application. Please title the attachment "Budget
summary". Permitted file types: xl, xlsx, pdf.
129
Application Boulder Arts Commission
Printed On: 8 October 2024 2025 eTown Hall Fee Waiver 6
File Size Limit: 10 MB
Submission and signature
Certification*
I certify that I have read the above information and that this project meets the Boulder Arts
Commission’s eligibility requirements and, if a funding award is made, will continue to comply
with the Boulder Arts Commission’s requirements and meet with guidelines for high artistic
quality, community impact, inclusiveness, funding acknowledgment and reporting.
Choices
I certify
Certification*
I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV),
C.R.S. If any part of the application is confidential, I certify that I have noted it as such.
Choices
I certify
Full name*
Character Limit: 100
Submission date*
Character Limit: 10
TO COMPLETE AND SUBMIT YOUR APPLICATION
All required fields must be filled in with the appropriate information and/or attachments. Click
on the "Submit Application" button and an email notification that your application has been
received will be sent. If you do not receive a confirmation email, please notify staff
immediately. Note that once the application is submitted, it cannot be revised or added to.
Please make certain that you have included all information and attachments prior to
submitting.
130
Application Boulder Arts Commission
Printed On: 17 October 2024 2025 Macky Fee Waiver 1
2025 Macky Fee Waiver
Boulder Arts Commission
Grant information and confirmation
Si prefiere leer esta información en español, por favor haga clic aquí. Se puede responder a la
solicitud en español. Un miembro del personal de la Oficina de Artes y Cultura traducirá sus
respuestas para que sean revisadas.
For this application in other languages please click the 'Select Language' box in the upper left
corner.
PURPOSE: To facilitate and assist community cultural groups with access and affordability of
performance venues, the Boulder Arts Commission and the University of Colorado offer up to
sixteen days per calendar year of rent-free space at Macky Auditorium.
DEADLINE TO SUBMIT APPLICATIONS: Applications are accepted on a first come, first serve
basis year-round or until all rental dates are awarded.
DETAILS: The grant is for rent only; the applicant will be fully responsible for any and all
additional fees required by the University, including but not limited to equipment rental, direct
labor costs for technical staff, ushers, security personnel, etc. You may apply for a maximum of
two days free rental annually.
SUPPLEMENTARY FUNDS are available from the Rental Assistance Fund for applicants who
may not be able to afford these additional costs. Please apply for the supplementary funds only
if it is necessary to your use of the Macky Free Rental grant. These $1,000 supplementary
grants are distributed on a first-come first-served basis until monies in the Rental Assistance
Fund run out. One grant per applicant per year is allowed.
LETTER OF VERIFICATION: All applicants must have the requested dates confirmed with Macky
Auditorium at the time of the application, and supply a letter of verification from the University
with the pertinent date information included. Receiving a grant from the Boulder Arts
Commission does not guarantee the award of a specific date or dates. The actual date(s)
awarded will depend on availability of the space. It is the applicant’s responsibility to inquire
about availability and pay for additional costs at Macky. The contact phone number for Macky
Auditorium is 303-492-8423.
APPLICATION REQUIREMENTS
•General eligibility. Meets all general eligibility requirements.
131
Application Boulder Arts Commission
Printed On: 17 October 2024 2025 Macky Fee Waiver 2
•Open to all. Anyone may apply once the general eligibility guidelines are met.
•Timeframe. Rental event dates must take place after the grant funding decision and
before the end of the calendar year.
•Venue confirmation. All applications must include a letter of commitment from the
Macky Auditorium management indicating the project date(s). Letters should follow the
normal business standard, on letterhead when possible and signed by the author; email
correspondence is not accepted. A contract with Macky Auditorium including the
project dates and rental fees is an acceptable alternative.
REVIEW PROCESS
•Deliberation. Proposals for fee waivers are approved through administrative review by
staff of the City of Boulder Office of Arts and Culture and awards are announced at the
next meeting of the Boulder Arts Commission following the deadline.
•Evaluation of applications. Proposals for fee waivers are awarded on a first-come, first-
served basis to those who have met all the requirements of application, including the
venue confirmation and budget summary. Award in previous years does not imply
continued support.
GRANT AWARDS
•Notifications of awards. Recipients of fee waivers at Macky will be notified by email with
a copy sent to University of Colorado staff responsible for oversight of Macky.
•Agreement. When a grant award is made by the Boulder Arts Commission, the
successful Applicant will be contacted by staff to sign a Grant Letter of Agreement. In
that agreement, the Grantee will indicate the completion date of the project and the
date a grant report will be submitted.
•Communications All official communications and notifications will be made to the
named individual applicant or person designated as the organization contact. It is this
person's responsibility to communicate Boulder Arts Commission requirements of the
grant award to collaborators or other participants. This includes, but is not limited to,
requirements for compliance with grant agreements, identifying Boulder Arts
Commission sponsorship on publicity materials, and reporting.
•Implementation Grantees shall implement programs / projects as outlined in the grant
application. Any change to the project, venue, Grantee address, schedule, or staff /
team members must be reported to culturegrants@bouldercolorado.gov.
•Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts
Commission-funded projects must include the following credit line: This project is
132
Application Boulder Arts Commission
Printed On: 17 October 2024 2025 Macky Fee Waiver 3
funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of
the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission Logo
may be used. The Grantee must sign a release form and submit photographs and/or
videos of the project that the Office and Arts and Culture may use on its website, social
media, printed materials or for any other publicity purpose.
•Thanking City Council. It is suggested that all grant recipients write the Boulder City
Council members to thank them for supporting the Boulder Arts Commission and the
Office of Arts and Culture. Please let them know how this grant will be used, and the
difference it will make to your organization. Please also invite them to attend your
events and programs. Visit the City Council website page to find out more about
contacting City Council members.
REQUIRED REPORTING
•Timeframe for reporting. The grant report is due one month after the project is
completed.
•Method. Submit the report through the online system access through the
boulderarts.org website. Log in with the same user name and password utilized to
submit the application. After logging in, go to the ‘Dashboard’, then you’ll see a ‘Follow
Up’ section for the grant. On the far right is the ‘Edit’ button. That will take you to
complete the final report.
•Extension requests for reporting. If circumstances delay the Grantee’s ability to
complete the project and/or the report, the Grantee must notify the Boulder Arts
Commission before the original report deadline by submitting an email addressed to the
Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following
information:
o an update on the project status,
o a request to change the project completion date, and
o new report due date.
•Responsibility. The Grantee is responsible for submitting a report by the due date. The
Boulder Arts Commission recommends reviewing the online report form well in
advance. There is no grace period for the report.
•Consequence of Delinquent Report. Unless an extension request is approved by the
Boulder Arts Commission in advance of the due date, all individuals or organizations /
businesses attached as collaborators on the project will no longer be eligible to apply for
Boulder Arts Commission grants until the delinquent report has been received.
133
Application Boulder Arts Commission
Printed On: 17 October 2024 2025 Macky Fee Waiver 4
Certification*
I certify that I have read the above information and that this project meets the Boulder Arts
Commission’s eligibility requirements and, if a funding award is made, will continue to comply
with the Boulder Arts Commission’s requirements and meet with guidelines for high artistic
quality, community impact, inclusiveness, funding acknowledgment and reporting.
Choices
I certify
Applicant information
Discipline*
Select your discipline. If multi-discipline, please check all that apply.
Choices
Visual arts and crafts
Music
Theater
Literary arts
Dance
Time-based media, film/video, digital art, and web-based art
Festivals, exhibitions, and art in public places
History and heritage
Design, architecture, and landscape
Contemplative arts
Tax status*
Cultural organizations/businesses are eligible. Nonprofit status is not required for this category.
Choices
For profit
Individual
Nonprofit
Date established*
Add the date your organization was established in the format MM/DD/YYYY. If not applicable
write N/A.
Character Limit: 50
Mission statement*
If not applicable write N/A.
Character Limit: 1000
Annual budget*
Character Limit: 20
134
Application Boulder Arts Commission
Printed On: 17 October 2024 2025 Macky Fee Waiver 5
Number of full time employees*
If not applicable write 0.
Character Limit: 200
Number of part time employees*
If not applicable write 0.
Character Limit: 200
Number of volunteers*
If not applicable write 0.
Character Limit: 200
Program information
Title of the program for which you are renting the venue*
Character Limit: 100
Rental date (or last date of the series if you hosted events for multiple days)*
Character Limit: 10
Date grant report is due*
One month after last rental date.
Character Limit: 10
Program summary*
Provide a brief overview of the project.
Character Limit: 1250
Partner/Collaborator list*
Provide a list of each individual / organization that has a significant coordinating role in this
project. Include their name, contact information, and role.
Character Limit: 1250
Required attachments
Venue confirmation from the Macky Auditorium (letter of verification or
contract)*
A letter of verification or contract with Macky Auditorium is required for this application. Please
title the attachment "Macky confirmation letter". Permitted file types: pdf, doc, docx
File Size Limit: 10 MB
135
Application Boulder Arts Commission
Printed On: 17 October 2024 2025 Macky Fee Waiver 6
Budget summary*
A budget summary is required for this application. Please title the attachment "Budget
summary". Permitted file types: xl, xlsx, pdf.
File Size Limit: 10 MB
Submission and signature
Certification*
I certify that all information contained in this application and attachments is true and accurate.
All funded activities must provide equal access and equal opportunity in employment and
services and may not discriminate on the basis of disability, color, creed or religion.
Choices
I certify
Certification*
I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV),
C.R.S. If any part of the application is confidential, I certify that I have noted it as such.
Choices
I certify
Full name*
Character Limit: 100
Submission date*
Character Limit: 10
TO COMPLETE AND SUBMIT YOUR APPLICATION
All required fields must be filled in with the appropriate information and/or attachments. Click
on the "Submit Application" button and an email notification that your application has been
received will be sent. If you do not receive a confirmation email, please notify staff
immediately. Note that once the application is submitted, it cannot be revised or added to.
Please make certain that you have included all information and attachments prior to
submitting.
136
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Professional Development
Scholarships, Round One 1
2025 Professional Development Scholarships,
Round One
Boulder Arts Commission
Grant information and confirmation / Información de la
subvencion y confirmación
Si prefiere leer esta información en español, por favor haga clic aquí. Se puede responder a la
solicitud en español. Un miembro del personal de la Oficina de Artes y Cultura traducirá sus
respuestas para que sean revisadas.
PURPOSE: Encouraging leadership and the sharing of good practices through professional
development will advance our creative economy, support professionals and businesses, and
enhance cultural dialog.
Total funds: $8,000. $4,000 available each round.
Cycle: Twice annually. Opportunities must take place in the calendar year the application is
submitted.
Maximum Amounts for Scholarships: The costs of registration, travel and expenses up to $500
for programs which take place in Colorado, or up to $1,000 for programs that take place out-of-
state, or $500 for on-line opportunities.
Professional Development Grant applications are awarded on a first-come, first-served basis to
those who have met all the requirements of application. Staff may take applications to the Arts
Commission for review should they have questions. Online and in person programs are
acceptable.
Details: Individuals may apply for any professional development opportunity they wish. In
addition, we encourage participation in two programs:
Americans for the Arts Annual Convention
Colorado Creative Industries Summit
TIMELINE
Professional Development Grants, Round One
•Wednesday, January 1, 2025 – Applications open
•Wednesday, January 29 at 11:59 p.m. – Deadline for applications
137
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Professional Development
Scholarships, Round One 2
•January 29 to February 7 – Staff review of applications (10 days)
•Friday, February 7 - Notification of decisions s
REVIEW PROCESS
1. Deliberation. Proposals for Professional Development Scholarships are approved
through administrative review by staff of the City of Boulder Office of Arts Culture and
awards are announced at the next meeting of the Boulder Arts Commission following
the deadline.
2. Evaluation of applications. Professional Development Grant applications are awarded on
a first-come, first-served basis to those who have met all the requirements of
application. Staff may take applications to the Arts Commission for review should they
have questions.
3. Evaluation criteria.
•Contribution to Boulder culture
•Professional experience (resume)
ELIGIBILITY REQUIREMENTS
•General eligibility. Meets all general eligibility requirements.
•Open to all. Anyone may apply once the general eligibility guidelines are met.
•Professional development opportunities must take place after the grant funding
decision and before June 2026.
•Award Limitations. One scholarship per individual will be awarded each year.
Consideration will be given to maximize the number of organizations participating.
APPEALS PROCESS
The deadline for a written appeal is 14 days after funding decisions has been made by the
Boulder Arts Commission. The appeals process can be found on our website.
MORE INFORMATION
General Eligibility Requirements
General Grant Guidelines & Process
Grant FAQs
SCHOLARSHIP AWARDS
•Registration, Accommodations, Travel, Meals. Attendees are responsible for arranging
and paying for their own registration, travel, lodging, meals, etc.
138
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Professional Development
Scholarships, Round One 3
•Notifications and dispersal of funds. Staff notifies all applicants if their Application has
been successful and begins the process of securing supporting information and issuing
payment for successful applicants. Grantees must contact the grant coordinator to
arrange for payment. Checks are sent by mail or electronically to bank accounts
designated by the applicant.
•Communications. All official communications and notifications will be made to the
named individual applicant or person designated as the organization contact. It is this
person's responsibility to communicate Boulder Arts Commission requirements of the
grant award to collaborators or other participants. This includes, but is not limited to,
requirements for compliance with grant agreements, identifying Boulder Arts
Commission sponsorship on publicity materials, and reporting.
•Implementation. Grantees shall implement programs / projects as outlined in the grant
application. Any change to the project, venue, Grantee address, schedule, or staff /
team members must be reported to culturegrants@bouldercolorado.gov.
•Award amount. The Boulder Arts Commission reserves the right to adjust the amount of
a grant award offered to an Applicant.
•PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement
Association (PERA) will be impacted by a withholding requirement enacted by the
Colorado State Legislature if awarded an arts grant. Details are available on the PERA
website. See "Disclosure of Compensation."
•Vendor forms. Grantees must submit a City of Boulder vendor form and current IRS W-9
form in order to receive the grant award. The W-9 must be in the same name as the
Grantee named on the grant application. Individual Grantees must also submit a
Determination of Independent Contractor / Employee Status for Payment document
and copy of their Driver's License. Applicants will receive the appropriate forms from
payments@bouldercolorado.gov. Failure to supply a proper W-9 may invalidate the
grant award.
•IRS taxation. Grant awards are non-transferable, taxable and are reported to the federal
government.
•Agreement. When a grant award is made by the Boulder Arts Commission, the
successful Applicant will be contacted by staff to sign a Gant Letter of Agreement. In
that agreement, the Grantee will indicate the completion date of the project and the
date a grant report will be submitted.
•Issuance of funding checks. Once the agreement is signed, staff of the Office of Arts and
Culture will submit it to City Finance along with the invoice. Funds/checks are delivered
within the next three weeks. Grants are initially funded at 80 percent of the grant
amount awarded. The remaining 20 percent of the grant awarded is paid out upon
receipt and Boulder Arts Commission approval of the grant report. Failure to submit a
final grant report will result in ineligibility to apply for future grants.
139
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Professional Development
Scholarships, Round One 4
•Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts
Commission-funded projects must include the following credit line: This project is
funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of
the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission
Logo may be used. The grantee will also be asked to sign a release form and to submit
photographs and/or videos of the project that the Office and Arts and Culture will be
able to use on their website, social media, printed materials or any other publicity.
•Release form. The grantee will be asked to sign a release form and to submit
photographs and / or videos of the project that the Office and Arts and Culture will be
able to use on their website, social media, printed materials or any other publicity.
•Thanking City Council. It is suggested that all grant recipients write the Boulder City
Council members to thank them for supporting the Boulder Arts Commission and the
Office of Arts and Culture. Please let them know how this grant will be used, and the
difference it will make to your organization. Please also invite them to attend your
events and programs. Visit the City Council website page to find out more about
contacting City Council members.
REQUIRED REPORTING
•Timeframe for reporting. The grant report is due one month after the project is
completed.
•Method. Submit the report through the online system access through the
boulderarts.org website. Log in with the same user name and password utilized to
submit the application. After logging in, go to the ‘Dashboard’, then you’ll see a ‘Follow
Up’ section for the grant. On the far right is the ‘Edit’ button. That will take you to
complete the final report.
•Extension requests for reporting. If circumstances delay the Grantee’s ability to
complete the project and/or the report, the Grantee must notify the Boulder Arts
Commission before the original report deadline by submitting an email addressed to the
Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following
information:
1. an update on the project status,
2. a request to change the project completion date, and
3. new report due date.
•Responsibility. The Grantee is responsible for submitting a report by the due date. The
Boulder Arts Commission recommends reviewing the online report form well in
advance. There is no grace period for the report.
140
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Professional Development
Scholarships, Round One 5
•Consequence of Delinquent Report. Unless an extension request is approved by the
Boulder Arts Commission in advance of the due date, all individuals or organizations /
businesses attached as collaborators on the project will no longer be eligible to apply for
Boulder Arts Commission grants until the delinquent report has been received.
Certification // Certificación*
I certify that I have read the above information and that this project meets the Boulder Arts
Commission’s eligibility requirements and, if a funding award is made, will continue to comply
with the Boulder Arts Commission’s requirements and meet with guidelines for high artistic
quality, community impact, inclusiveness, funding acknowledgment and reporting.
Certifico que he leído la información anterior y que este proyecto cumple con los requisitos de
elegibilidad de la Boulder Arts Commission y, si se otorga una adjudicación de fondos,
continuaré cumpliendo con los requisitos de la Boulder Arts Commission y cumpliré con las
pautas de alta calidad artística, impacto comunitario, inclusión, reconocimiento de fondos e
informes.
Choices
I certify / Certifico
Applicant information / Información del aplicante
Discipline / Disciplina*
Select your discipline. If multi-discipline, please check all that apply.
Eliga su disciplina. Si es multidisciplinar, indique qué disciplinas están incluidas.
Choices
Visual arts and crafts / Artes visuales y manualidades
Music / Música
Theater / Teatro
Literary arts / Artes literarias
Dance / Baile
Time-based media, film/video, digital art, and web-based art / Medios basados en el tiempo, cine ...
Festivals, exhibitions, and art in public places / Festivales, exhibiciones,arte en lugares públicos
History and heritage / Historia y patrimonio
Design, architecture, and landscaping / Diseño, arquitectura, y paisaje
Contemplative arts / Artes contemplativas
Organization affiliation / Afiliación a la organización*
To be completed by individual applicants. Even if an organizational affiliation is stated, checks
will be made out to the individual whose account is associated with this application. If no
organization affiliation, please state "none."
141
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Professional Development
Scholarships, Round One 6
Para ser completado por los solicitantes individuales. Incluso si se establece una afiliación
organizacional, los cheques se extenderán a la persona cuya cuenta está asociada con esta
aplicación. Si no hay una afiliación a la organización, indique "ninguno".
Character Limit: 100
Title or role within organization / Título o rol dentro de la organización
Character Limit: 100
Organizational budget / Presupuesto organizacional
If affiliation with a local arts organization is specified, the organization's annual budget is
required here.
Si se especifica la afiliación con una organización de arte local, aquí se requiere el presupuesto
anual de la organización.
Character Limit: 20
Program information / Información del programa
Title of professional development opportunity / Título de oportunidad de
desarrollo profesional*
Character Limit: 100
Location of professional development opportunity*
Specify the city/state/country where the opportunity takes place, or if it is online.
Ubicación de la oportunidad de desarrollo profesional. Ciudad/Estado en que toma lugar la
oportunidad de desarrollo profesional; oportunidad en línea.
Character Limit: 200
Website of the professional development opportunity (if available)
Sitio web de la oportunidad de desarrollo profesional (si está disponible)
Character Limit: 200
Scholarship amount requested*
Maximum Amounts for Scholarships: The costs of registration, travel and expenses up to $500
for programs which take place in Colorado, or up to $1,000 for programs that take place out-of-
state, or $500 for on-line opportunities.
Cantidad de la beca solicitada. Los costos de inscripción, viajes y gastos hasta $500 para
programas que se llevan a cabo en Colorado, o hasta $1,000 para programas que se llevan a
cabo fuera del estado, o $500 para oportunidades en línea.
142
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Professional Development
Scholarships, Round One 7
Character Limit: 20
Please give a breakdown of your expenses.*
Expenses may include: registration cost, hotel, mileage, meals, other expenses. When possible
please use actual costs or you may use this federal per diem rate calculator.
Proporcione un desglose de sus gastos que incluye: costo de registro, hotel, millaje, comidas,
otros gastos. (Cuando sea posible, utilice los costos reales o puede usar esta calculadora federal
de tasas de diarias)
Character Limit: 500
Date of professional development opportunity*
If multiple dates note the last date of the series. Note that the opportunity must fall after the
decision date.
Fecha de oportunidad de desarrollo profesional. Si hay varias fechas, anote la última fecha de la
serie. Tenga en cuenta que la oportunidad debe occurrir después de la fecha de decisión.
Character Limit: 10
Date grant report is due*
30 days after the convention, workshop, etc.
Fecha de finalización del informe final - 30 días después de la convención, taller, etc.
Character Limit: 10
Contribution to Boulder culture.*
How do you participate in cultural life in Boulder? How will this program help you enhance
your contribution?
Contribución a la cultura de Boulder. ¿Cómo participas en la vida cultural de Boulder? ¿Cómo te
ayudará este programa a mejorar tu contribución?
1,250 characters, including spaces.
Character Limit: 1250
Required attachments / Archivos adjuntos
Attachment / Adjunto*
The following attachment is required. Please title the attachments according to the heading
listed below:
•Resume.
143
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Professional Development
Scholarships, Round One 8
Se requiere el siguiente archivo adjunto. Por favor, marque los archivos adjuntos de acuerdo
con el encabezado que se enumeran a continuación:
•Currículum.
File Size Limit: 10 MB
Submission and signature / Presentación y firma
Certification / Certificación*
I certify that all information contained in this application and attachments is true and accurate.
All funded activities must provide equal access and equal opportunity in employment and
services and may not discriminate on the basis of disability, color, creed or religion.
Certifico que toda la información contenida en esta aplicación y los archivos adjuntos es
verdadera y precisa. Todas las actividades financiadas deben proporcionar igual acceso e
igualdad de oportunidades en el empleo y los servicios, y no pueden discriminar por motivos de
discapacidad, color, credo o religión.
Choices
I certify
Certification / Certificación*
I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV),
C.R.S. If any part of the application is confidential, I certify that I have noted it as such.
Certifico que mis documentos están abiertos a la Ley de Registros Abiertos de Colorado §24-72-
204(3)(a)(IV), C.R.S. Si alguna parte de la solicitud es confidencial, certifico que la he anotado
como tal.
Choices
I certify
Full name / Nombre completo*
Character Limit: 100
Submission date / Fecha de presentación*
Character Limit: 10
TO COMPLETE AND SUBMIT YOUR APPLICATION
All required fields must be filled in with the appropriate information and/or attachments. Click
on the "Submit Application" button and an email notification that your application has been
received will be sent. If you do not receive a confirmation email, please notify staff
immediately. Note that once the application is submitted, it cannot be revised or added to.
144
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Professional Development
Scholarships, Round One 9
Please make certain that you have included all information and attachments prior to
submitting.
PARA COMPLETAR Y PRESENTAR SU APLICACIÓN
Todos los campos obligatorios se deben completar con la información y / o los archivos
adjuntos apropiados. Haga clic en el botón "Submit Application" y se enviará una notificación
por correo electrónico de que se recibió su solicitud. Si no recibe un correo electrónico de
confirmación, notifique al personal inmediatamente. Tenga en cuenta que una vez que se envía
la solicitud, no se puede revisar ni agregar. Asegúrese de haber incluido toda la información y
los archivos adjuntos antes de enviarlos.
145
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Professional Development
Scholarships, Round Two 1
2025 Professional Development Scholarships,
Round Two
Boulder Arts Commission
Grant information and confirmation / Información de la
subvencion y confirmación
Si prefiere leer esta información en español, por favor haga clic aquí. Se puede responder a la
solicitud en español. Un miembro del personal de la Oficina de Artes y Cultura traducirá sus
respuestas para que sean revisadas.
PURPOSE: Encouraging leadership and the sharing of good practices through professional
development will advance our creative economy, support professionals and businesses, and
enhance cultural dialog.
Total funds: $8,000. $4,500 is available in Round Two.
Cycle: Twice annually. Opportunities must take place in the calendar year the application is
submitted.
Maximum Amounts for Scholarships: The costs of registration, travel and expenses up to $500
for programs which take place in Colorado, or up to $1,000 for programs that take place out-of-
state, or $500 for on-line opportunities.
Professional Development Grant applications are awarded on a first-come, first-served basis to
those who have met all the requirements of application. Staff may take applications to the Arts
Commission for review should they have questions. Online and in person programs are
acceptable.
Details: Individuals may apply for any professional development opportunity they wish. In
addition, we encourage participation in two programs:
Americans for the Arts Annual Convention
Colorado Creative Industries Summit
TIMELINE
Professional Development Grants, Round Two
•Wednesday, February 26 – Applications open
•Monday, March 31 at 11:59 p.m. - Deadline for applications
146
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Professional Development
Scholarships, Round Two 2
•March 31 to April 14 – Staff review of applications (15 days)
•Tuesday, April 15 - Notification of decision
REVIEW PROCESS
1. Deliberation. Proposals for Professional Development Scholarships are approved
through administrative review by staff of the City of Boulder Office of Arts Culture and
awards are announced at the next meeting of the Boulder Arts Commission following
the deadline.
2. Evaluation of applications. Professional Development Grant applications are awarded on
a first-come, first-served basis to those who have met all the requirements of
application. Staff may take applications to the Arts Commission for review should they
have questions.
3. Evaluation criteria.
•Contribution to Boulder culture
•Professional experience (resume)
ELIGIBILITY REQUIREMENTS
•General eligibility. Meets all general eligibility requirements.
•Open to all. Anyone may apply once the general eligibility guidelines are met.
•Professional development opportunities must take place after the grant funding
decision and before June 2026.
•Award Limitations. One scholarship per individual will be awarded each year.
Consideration will be given to maximize the number of organizations participating.
APPEALS PROCESS
The deadline for a written appeal is 14 days after funding decisions has been made by the
Boulder Arts Commission. The appeals process can be found on our website.
MORE INFORMATION
General Eligibility Requirements
General Grant Guidelines & Process
Grant FAQs
SCHOLARSHIP AWARDS
•Registration, Accommodations, Travel, Meals. Attendees are responsible for arranging
and paying for their own registration, travel, lodging, meals, etc.
147
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Professional Development
Scholarships, Round Two 3
•Notifications and dispersal of funds. Staff notifies all applicants if their Application has
been successful and begins the process of securing supporting information and issuing
payment for successful applicants. Grantees must contact the grant coordinator to
arrange for payment. Checks are sent by mail or electronically to bank accounts
designated by the applicant.
•Communications. All official communications and notifications will be made to the
named individual applicant or person designated as the organization contact. It is this
person's responsibility to communicate Boulder Arts Commission requirements of the
grant award to collaborators or other participants. This includes, but is not limited to,
requirements for compliance with grant agreements, identifying Boulder Arts
Commission sponsorship on publicity materials, and reporting.
•Implementation. Grantees shall implement programs / projects as outlined in the grant
application. Any change to the project, venue, Grantee address, schedule, or staff /
team members must be reported to culturegrants@bouldercolorado.gov.
•Award amount. The Boulder Arts Commission reserves the right to adjust the amount of
a grant award offered to an Applicant.
•PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement
Association (PERA) will be impacted by a withholding requirement enacted by the
Colorado State Legislature if awarded an arts grant. Details are available on the PERA
website. See "Disclosure of Compensation."
•Vendor forms. Grantees must submit a City of Boulder vendor form and current IRS W-9
form in order to receive the grant award. The W-9 must be in the same name as the
Grantee named on the grant application. Individual Grantees must also submit a
Determination of Independent Contractor / Employee Status for Payment document
and copy of their Driver's License. Applicants will receive the appropriate forms from
payments@bouldercolorado.gov. Failure to supply a proper W-9 may invalidate the
grant award.
•IRS taxation. Grant awards are non-transferable, taxable and are reported to the federal
government.
•Agreement. When a grant award is made by the Boulder Arts Commission, the
successful Applicant will be contacted by staff to sign a Gant Letter of Agreement. In
that agreement, the Grantee will indicate the completion date of the project and the
date a grant report will be submitted.
•Issuance of funding checks. Once the agreement is signed, staff of the Office of Arts and
Culture will submit it to City Finance along with the invoice. Funds/checks are delivered
within the next three weeks. Grants are initially funded at 80 percent of the grant
amount awarded. The remaining 20 percent of the grant awarded is paid out upon
receipt and Boulder Arts Commission approval of the grant report. Failure to submit a
final grant report will result in ineligibility to apply for future grants.
148
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Professional Development
Scholarships, Round Two 4
•Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts
Commission-funded projects must include the following credit line: This project is
funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of
the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission
Logo may be used. The grantee will also be asked to sign a release form and to submit
photographs and/or videos of the project that the Office and Arts and Culture will be
able to use on their website, social media, printed materials or any other publicity.
•Release form. The grantee will be asked to sign a release form and to submit
photographs and / or videos of the project that the Office and Arts and Culture will be
able to use on their website, social media, printed materials or any other publicity.
•Thanking City Council. It is suggested that all grant recipients write the Boulder City
Council members to thank them for supporting the Boulder Arts Commission and the
Office of Arts and Culture. Please let them know how this grant will be used, and the
difference it will make to your organization. Please also invite them to attend your
events and programs. Visit the City Council website page to find out more about
contacting City Council members.
REQUIRED REPORTING
•Timeframe for reporting. The grant report is due one month after the project is
completed.
•Method. Submit the report through the online system access through the
boulderarts.org website. Log in with the same user name and password utilized to
submit the application. After logging in, go to the ‘Dashboard’, then you’ll see a ‘Follow
Up’ section for the grant. On the far right is the ‘Edit’ button. That will take you to
complete the final report.
•Extension requests for reporting. If circumstances delay the Grantee’s ability to
complete the project and/or the report, the Grantee must notify the Boulder Arts
Commission before the original report deadline by submitting an email addressed to the
Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following
information:
1. an update on the project status,
2. a request to change the project completion date, and
3. new report due date.
•Responsibility. The Grantee is responsible for submitting a report by the due date. The
Boulder Arts Commission recommends reviewing the online report form well in
advance. There is no grace period for the report.
149
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Professional Development
Scholarships, Round Two 5
•Consequence of Delinquent Report. Unless an extension request is approved by the
Boulder Arts Commission in advance of the due date, all individuals or organizations /
businesses attached as collaborators on the project will no longer be eligible to apply for
Boulder Arts Commission grants until the delinquent report has been received.
Certification // Certificación*
I certify that I have read the above information and that this project meets the Boulder Arts
Commission’s eligibility requirements and, if a funding award is made, will continue to comply
with the Boulder Arts Commission’s requirements and meet with guidelines for high artistic
quality, community impact, inclusiveness, funding acknowledgment and reporting.
Certifico que he leído la información anterior y que este proyecto cumple con los requisitos de
elegibilidad de la Boulder Arts Commission y, si se otorga una adjudicación de fondos,
continuaré cumpliendo con los requisitos de la Boulder Arts Commission y cumpliré con las
pautas de alta calidad artística, impacto comunitario, inclusión, reconocimiento de fondos e
informes.
Choices
I certify / Certifico
Applicant information / Información del aplicante
Discipline / Disciplina*
Select your discipline. If multi-discipline, please check all that apply.
Eliga su disciplina. Si es multidisciplinar, indique qué disciplinas están incluidas.
Choices
Visual arts and crafts / Artes visuales y manualidades
Music / Música
Theater / Teatro
Literary arts / Artes literarias
Dance / Baile
Time-based media, film/video, digital art, and web-based art / Medios basados en el tiempo, cine ...
Festivals, exhibitions, and art in public places / Festivales, exhibiciones,arte en lugares públicos
History and heritage / Historia y patrimonio
Design, architecture, and landscaping / Diseño, arquitectura, y paisaje
Contemplative arts / Artes contemplativas
Organization affiliation / Afiliación a la organización*
To be completed by individual applicants. Even if an organizational affiliation is stated, checks
will be made out to the individual whose account is associated with this application. If no
organization affiliation, please state "none."
150
Application Boulder Arts Commission
Printed On: 17 October 2024
2025 Professional Development
Scholarships, Round Two 6
Para ser completado por los solicitantes individuales. Incluso si se establece una afiliación
organizacional, los cheques se extenderán a la persona cuya cuenta está asociada con esta
aplicación. Si no hay una afiliación a la organización, indique "ninguno".
Character Limit: 100
Title or role within organization / Título o rol dentro de la organización
Character Limit: 100
Organizational budget / Presupuesto organizacional
If affiliation with a local arts organization is specified, the organization's annual budget is
required here.
Si se especifica la afiliación con una organización de arte local, aquí se requiere el presupuesto
anual de la organización.
Character Limit: 20
Program information / Información del programa
Title of professional development opportunity / Título de oportunidad de
desarrollo profesional*
Character Limit: 100
Location of professional development opportunity*
Specify the city/state/country where the opportunity takes place, or if it is online.
Ubicación de la oportunidad de desarrollo profesional. Ciudad/Estado en que toma lugar la
oportunidad de desarrollo profesional; oportunidad en línea.
Character Limit: 200
Website of the professional development opportunity (if available)
Sitio web de la oportunidad de desarrollo profesional (si está disponible)
Character Limit: 200
Scholarship amount requested*
Maximum Amounts for Scholarships: The costs of registration, travel and expenses up to $500
for programs which take place in Colorado, or up to $1,000 for programs that take place out-of-
state, or $500 for on-line opportunities.
Cantidad de la beca solicitada. Los costos de inscripción, viajes y gastos hasta $500 para
programas que se llevan a cabo en Colorado, o hasta $1,000 para programas que se llevan a
cabo fuera del estado, o $500 para oportunidades en línea.
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2025 Professional Development
Scholarships, Round Two 7
Character Limit: 20
Please give a breakdown of your expenses.*
Expenses may include: registration cost, hotel, mileage, meals, other expenses. When possible
please use actual costs or you may use this federal per diem rate calculator.
Proporcione un desglose de sus gastos que incluye: costo de registro, hotel, millaje, comidas,
otros gastos. (Cuando sea posible, utilice los costos reales o puede usar esta calculadora federal
de tasas de diarias)
Character Limit: 500
Date of professional development opportunity*
If multiple dates note the last date of the series. Note that the opportunity must fall after the
decision date.
Fecha de oportunidad de desarrollo profesional. Si hay varias fechas, anote la última fecha de la
serie. Tenga en cuenta que la oportunidad debe occurrir después de la fecha de decisión.
Character Limit: 10
Date grant report is due*
30 days after the convention, workshop, etc.
Fecha de finalización del informe final - 30 días después de la convención, taller, etc.
Character Limit: 10
Contribution to Boulder culture.*
How do you participate in cultural life in Boulder? How will this program help you enhance
your contribution?
Contribución a la cultura de Boulder. ¿Cómo participas en la vida cultural de Boulder? ¿Cómo te
ayudará este programa a mejorar tu contribución?
1,250 characters, including spaces.
Character Limit: 1250
Required attachments / Archivos adjuntos
Attachment / Adjunto*
The following attachment is required. Please title the attachments according to the heading
listed below:
•Resume.
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2025 Professional Development
Scholarships, Round Two 8
Se requiere el siguiente archivo adjunto. Por favor, marque los archivos adjuntos de acuerdo
con el encabezado que se enumeran a continuación:
•Currículum.
File Size Limit: 10 MB
Submission and signature / Presentación y firma
Certification / Certificación*
I certify that all information contained in this application and attachments is true and accurate.
All funded activities must provide equal access and equal opportunity in employment and
services and may not discriminate on the basis of disability, color, creed or religion.
Certifico que toda la información contenida en esta aplicación y los archivos adjuntos es
verdadera y precisa. Todas las actividades financiadas deben proporcionar igual acceso e
igualdad de oportunidades en el empleo y los servicios, y no pueden discriminar por motivos de
discapacidad, color, credo o religión.
Choices
I certify
Certification / Certificación*
I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV),
C.R.S. If any part of the application is confidential, I certify that I have noted it as such.
Certifico que mis documentos están abiertos a la Ley de Registros Abiertos de Colorado §24-72-
204(3)(a)(IV), C.R.S. Si alguna parte de la solicitud es confidencial, certifico que la he anotado
como tal.
Choices
I certify
Full name / Nombre completo*
Character Limit: 100
Submission date / Fecha de presentación*
Character Limit: 10
TO COMPLETE AND SUBMIT YOUR APPLICATION
All required fields must be filled in with the appropriate information and/or attachments. Click
on the "Submit Application" button and an email notification that your application has been
received will be sent. If you do not receive a confirmation email, please notify staff
immediately. Note that once the application is submitted, it cannot be revised or added to.
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2025 Professional Development
Scholarships, Round Two 9
Please make certain that you have included all information and attachments prior to
submitting.
PARA COMPLETAR Y PRESENTAR SU APLICACIÓN
Todos los campos obligatorios se deben completar con la información y / o los archivos
adjuntos apropiados. Haga clic en el botón "Submit Application" y se enviará una notificación
por correo electrónico de que se recibió su solicitud. Si no recibe un correo electrónico de
confirmación, notifique al personal inmediatamente. Tenga en cuenta que una vez que se envía
la solicitud, no se puede revisar ni agregar. Asegúrese de haber incluido toda la información y
los archivos adjuntos antes de enviarlos.
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Application Boulder Arts Commission
Printed On: 7 October 2024
2025 Leadership Pipeline Fund
Scholarship 1
2025 Leadership Pipeline Fund Scholarship
Boulder Arts Commission
Grant information and confirmation / Información de la
subvencion y confirmación
Si prefiere leer esta información en español, por favor haga clic aquí. Se puede responder a la
solicitud en español. Un miembro del personal de la Oficina de Artes y Cultura traducirá sus
respuestas para que sean revisadas.
For this application in other languages please contact the Office of Arts + Culture Arts Program
Manager Sarah Harrison at harrisons@bouldercolorado.gov.
PURPOSE: Provide financial support and professional development opportunities to Boulder-
based, emerging leaders focusing their career on equity in the arts. This scholarship aims to
increase diversity and equity in arts leadership by empowering and elevating the voices of
historically underrepresented individuals.
The scholarship will provide funding for individuals attending undergraduate or graduate
studies, joining leadership training programs, and partaking in internship opportunities that will
help scholarship recipients gain the skills and connections necessary to succeed in arts
leadership roles focused on diversity, equity, inclusion, and justice.
The program’s selection criteria will consider a number of factors including, but not limited to:
applicants identify as a member of a racial or ethnic minority group and commitment to
pursuing a career in arts leadership. The potential of the applicant to catalyze positive change in
the equity environment of Boulder’s cultural industries. Preference will be given to applicants
who have limited access to traditional leadership development opportunities due to financial,
social, or cultural barriers.
Total funds: $16,000 total; two awards of $8,000.
Cycle: Opportunities must take place after the grant funding decision on August 27, 2025. May
be used to cover classes and programs through December 2026.
Maximum Amounts for Scholarships: Scholarship funds may be used for program costs, tuition,
room and board, food, and transportation.
Details: Individuals may apply for any program or opportunity they wish. In addition, we
encourage participation in this specific program: CU Boulder Graduate Certificate in Arts
Administration
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Scholarship 2
Decision timelines:
•Wednesday, June 11 at 11:59 p.m. – Deadline for applications
•July 9 – Preliminary scores and comments sent to applicants via email
•July 9 to July 16 – Applicants prepare and send written responses to the panel’s
questions. The written response should be emailed to Sarah Harrison at
culturegrants@bouldercolorado.gov by Wednesday April 16, 2023, at 11:59pm.
•July 23 (est.) – Panel meeting to discuss applications
•July 23 to August 6 – Final review and score by panel (15 days)
•Wednesday, August 27 - Arts Commission meeting. Discussion and final decisions on
grants
A more detailed timeline is found here.
ELIGIBILITY REQUIREMENTS
1. General eligibility. Meets all general eligibility requirements.
2. Emerging leaders. The fund is intended for individuals who are in the early stages of
their careers within the creative and cultural sector and are demonstrating the potential
to become influential and impactful leaders in this field. These individuals may include
students, interns, artists, curators, arts administrators, cultural managers, and others
involved in various aspects of the arts and cultural industries. Emerging leaders in the
arts typically possess a combination of artistic talent or expertise, a strong passion for
their chosen artistic discipline (such as visual arts, performing arts, literature, etc.), and
the leadership qualities necessary to guide and shape the cultural landscape. These
qualities may include creativity, innovation, the ability to communicate effectively,
organizational skills, and a vision for the future of the arts.
3. Types of Programs. Funding is limited to the costs of the applicant to participate in a
specific education or internship program including tuition, room and board,
transportation, supplies, or other direct costs. Preference will be given to
undergraduate and graduate programs. In the case of internships, the costs of an
organization or business to provide compensation to the intern may be considered.
4. Opportunities must take place after the grant funding decision on August 27, 2025. May
be used to cover classes and programs through December 2026.
Award Limitations. One scholarship per individual will be awarded each year. The scholarship
may only be used by the applicant for costs associated with attending the program described in
the application; multiple recipients of a single scholarship are not eligible.
REVIEW PROCESS
Deliberation. Applications are reviewed by the Boulder Arts Commission grants panel. Final
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2025 Leadership Pipeline Fund
Scholarship 3
funding decisions are made at public Boulder Arts Commission meetings. See schedule.
Evaluation of applications. Funding in previous years does not imply continued support. Each
application is reviewed anew in the context of current policies and applications
Evaluation criteria.
•Contribution to Boulder culture
•Resume
•Letter of recommendation
The complete scoring system and rubric for the Leadership Pipeline Fund can be found here.
MORE INFORMATION
2025 Grant Application Schedule
2025 Scoring System
General Eligibility Requirements
General Grant Guidelines & Process
Grant FAQs
SCHOLARSHIP AWARDS
•Notifications and dispersal of funds. Staff notifies all applicants if their Application has
been successful and begins the process of securing supporting information and issuing
payment for successful applicants. Grantees must contact the grant coordinator to
arrange for payment. Checks are sent by mail or electronically to bank accounts
designated by the applicant.
•Communications. All official communications and notifications will be made to the
named individual applicant or person designated as the organization contact. It is this
person's responsibility to communicate Boulder Arts Commission requirements of the
grant award to collaborators or other participants. This includes, but is not limited to,
requirements for compliance with grant agreements, identifying Boulder Arts
Commission sponsorship on publicity materials, and reporting.
•Implementation. Grantees shall implement programs / projects as outlined in the grant
application. Any change to the project, venue, Grantee address, schedule, or staff /
team members must be reported to culturegrants@bouldercolorado.gov.
•Award amount. The Boulder Arts Commission reserves the right to adjust the amount of
a grant award offered to an Applicant.
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•PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement
Association (PERA) will be impacted by a withholding requirement enacted by the
Colorado State Legislature if awarded an arts grant. Details are available on the PERA
website. See "Disclosure of Compensation."
•Vendor forms. Grantees must submit a City of Boulder vendor form and current IRS W-9
form in order to receive the grant award. The W-9 must be in the same name as the
Grantee named on the grant application. Individual Grantees must also submit a
Determination of Independent Contractor / Employee Status for Payment document
and copy of their Driver's License. Applicants will receive the appropriate forms from
payments@bouldercolorado.gov. Failure to supply a proper W-9 may invalidate the
grant award.
•IRS taxation. Grant awards are non-transferable, taxable and are reported to the federal
government.
•Agreement. When a grant award is made by the Boulder Arts Commission, the
successful Applicant will be contacted by staff to sign a Grant Letter of Agreement. In
that agreement, the Grantee will indicate the completion date of the project and the
date a grant report will be submitted.
•Issuance of funding checks. Once the agreement is signed, staff of the Office of Arts and
Culture will submit it to City Finance along with the invoice. Funds/checks are delivered
within the next three weeks. Grants are initially funded at 80 percent of the grant
amount awarded. The remaining 20 percent of the grant awarded is paid out upon
receipt and Boulder Arts Commission approval of the grant report. Failure to submit a
final grant report will result in ineligibility to apply for future grants.
•Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts
Commission-funded projects must include the following credit line: This project is
funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of
the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission
Logo may be used. The grantee will also be asked to sign a release form and to submit
photographs and/or videos of the project that the Office and Arts and Culture will be
able to use on their website, social media, printed materials or any other publicity.
•Release form. The grantee will be asked to sign a release form and to submit
photographs and / or videos of the project that the Office and Arts and Culture will be
able to use on their website, social media, printed materials or any other publicity.
•Thanking City Council. It is suggested that all grant recipients write the Boulder City
Council members to thank them for supporting the Boulder Arts Commission and the
Office of Arts and Culture. Please let them know how this grant will be used, and the
difference it will make to your organization. Please also invite them to attend your
events and programs. Visit the City Council website page to find out more about
contacting City Council members.
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REQUIRED REPORTING
•Timeframe for reporting. The grant report is due one month after the project is
completed.
•Method. Submit the report through the online system access through the
boulderarts.org website. Log in with the same user name and password utilized to
submit the application. After logging in, go to the ‘Dashboard’, then you’ll see a ‘Follow
Up’ section for the grant. On the far right is the ‘Edit’ button. That will take you to
complete the final report.
•Extension requests for reporting. If circumstances delay the Grantee’s ability to
complete the project and/or the report, the Grantee must notify the Boulder Arts
Commission before the original report deadline by submitting an email addressed to the
Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following
information:
1. an update on the program status,
2. a request to change the program completion date, and
3. new report due date.
•Responsibility. The Grantee is responsible for submitting a report by the due date. The
Boulder Arts Commission recommends reviewing the online report form well in
advance. There is no grace period for the report.
•Consequence of Delinquent Report. Unless an extension request is approved by the
Boulder Arts Commission in advance of the due date, all individuals or organizations /
businesses attached as collaborators on the project will no longer be eligible to apply for
Boulder Arts Commission grants until the delinquent report has been received.
Certification*
I certify that I have read the above information and that this project meets the Boulder Arts
Commission’s eligibility requirements and, if a funding award is made, will continue to comply
with the Boulder Arts Commission’s requirements and meet with guidelines for high artistic
quality, community impact, inclusiveness, funding acknowledgment and reporting.
Choices
I certify / Certifico
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2025 Leadership Pipeline Fund
Scholarship 6
Applicant information / Información del aplicante
Discipline / Disciplina*
Select your discipline. If multi-discipline, please check all that apply.
Eliga su disciplina. Si es multidisciplinar, indique qué disciplinas están incluidas.
Choices
Visual arts and crafts / Artes visuales y manualidades
Music / Música
Theater / Teatro
Literary arts / Artes literarias
Dance / Baile
Time-based media, film/video, digital art, and web-based art / Medios basados en el tiempo, cine ...
Festivals, exhibitions, and art in public places / Festivales, exhibiciones,arte en lugares públicos
History and heritage / Historia y patrimonio
Design, architecture, and landscaping / Diseño, arquitectura, y paisaje
Contemplative arts / Artes contemplativas
Organization affiliation / Afiliación a la organización*
To be completed by individual applicants. Even if an organizational affiliation is stated, checks
will be made out to the individual whose account is associated with this application. If no
organization affiliation, please state "none."
Para ser completado por los solicitantes individuales. Incluso si se establece una afiliación
organizacional, los cheques se extenderán a la persona cuya cuenta está asociada con esta
aplicación. Si no hay una afiliación a la organización, indique "ninguno".
Character Limit: 100
Title or role within organization / Título o rol dentro de la organización
Character Limit: 100
Organizational budget / Presupuesto organizacional
If affiliation with a local arts organization is specified, the organization's annual budget is
required here.
Si se especifica la afiliación con una organización de arte local, aquí se requiere el presupuesto
anual de la organización.
Character Limit: 20
Program information / Información del programa
Title of leadership opportunity*
Character Limit: 100
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Location of professional leadership opportunity*
Character Limit: 200
Website of the professional development opportunity (if available)
Character Limit: 200
Final date of leadership opportunity*
Character Limit: 10
Date grant report is due*
30 days after the program, class, so on.
Character Limit: 10
Required attachments / Archivos adjuntos
Contribution to Boulder culture.*
Respond to these questions in one page or less.
•Your Background. As mentioned in the description, the program’s selection criteria will
consider a number of factors including, but not limited to: applicants identify as a
member of a racial or ethnic minority group and commitment to pursuing a career in
arts leadership. The potential of the applicant to catalyze positive change in the equity
environment of Boulder’s cultural industries. Preference will be given to applicants who
have limited access to traditional leadership development opportunities due to
financial, social, or cultural barriers. Please share any specific financial, social, or cultural
barriers you have faced or are currently facing in your pursuit of a career in the arts and
culture sector.
•Increasing Diversity in the Arts in Boulder. This scholarship will provide financial support
and professional development opportunities to Boulder-based, emerging leaders
focusing their career on equity in the arts. This scholarship aims to increase diversity
and equity in arts leadership by empowering and elevating the voices of historically
underrepresented individuals. How do you envision using the funding provided by this
award to further your career and contribute to increasing diversity and equity in the arts
in Boulder?
File Size Limit: 5 MB
Attachment*
The following attachment is required. Please title the attachments according to the heading
listed below:
•Resume.
File Size Limit: 5 MB
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Scholarship 8
Letter of recommendation*
Attach a letter of recommendation.
File Size Limit: 5 MB
Submission and signature / Presentación y firma
Certification / Presentación*
I certify that all information contained in this application and attachments is true and accurate.
All funded activities must provide equal access and equal opportunity in employment and
services and may not discriminate on the basis of disability, color, creed or religion.
Certifico que toda la información contenida en esta aplicación y los archivos adjuntos es
verdadera y precisa. Todas las actividades financiadas deben proporcionar igual acceso e
igualdad de oportunidades en el empleo y los servicios, y no pueden discriminar por motivos de
discapacidad, color, credo o religión.
Choices
I certify
Certification*
I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV),
C.R.S. If any part of the application is confidential, I certify that I have noted it as such.
Certifico que mis documentos están abiertos a la Ley de Registros Abiertos de Colorado §24-72-
204(3)(a)(IV), C.R.S. Si alguna parte de la solicitud es confidencial, certifico que la he anotado
como tal.
Choices
I certify
Full name / Nombre completo*
Character Limit: 100
Submission date / Fecha de presentación*
Character Limit: 10
TO COMPLETE AND SUBMIT YOUR APPLICATION
All required fields must be filled in with the appropriate information and/or attachments. Click
on the "Submit Application" button and an email notification that your application has been
received will be sent. If you do not receive a confirmation email, please notify staff
immediately. Note that once the application is submitted, it cannot be revised or added to.
Please make certain that you have included all information and attachments prior to
submitting.
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PARA COMPLETAR Y PRESENTAR SU APLICACIÓN
Todos los campos obligatorios se deben completar con la información y / o los archivos
adjuntos apropiados. Haga clic en el botón "Submit Application" y se enviará una notificación
por correo electrónico de que se recibió su solicitud. Si no recibe un correo electrónico de
confirmación, notifique al personal inmediatamente. Tenga en cuenta que una vez que se envía
la solicitud, no se puede revisar ni agregar. Asegúrese de haber incluido toda la información y
los archivos adjuntos antes de enviarlos.
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2025 Community Project Grant -
Individual Applicants 1
2025 Community Project Grant - Individual
Applicants
Boulder Arts Commission
Instructions and deadlines
Amount Awarded
Character Limit: 20
Project title
Character Limit: 100
INSTRUCTIONS AND DEADLINES
Please complete the whole grant report form no later than one month after you finish the
project. The report due date was submitted in your application.
If a report is not approved, staff will notify you with questions regarding your report.
If you can’t complete a grant project on time, you must email a letter to the Boulder Arts
Commission at culturegrants@bouldercolorado.gov to ask for an extension before the report
due date. Send this email before the report due date with these details:
•explanation for the delay;
•timing for project completion (provide a specific date);
•timing for project’s grant report submission (provide a specific date one month after
finishing your project)
Staff will review your extension request email and provide a response. If a report extension is
not approved, staff will notify you about how you could revise or add more information.
Failure to follow these procedures will jeopardize your eligibility to apply for future Boulder
Arts Commission grant awards. If you have questions, contact information for staff is on the
boulderarts.org website, or you may email culturegrants@bouldercolorado.gov, or call 720-
564-2355.
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Applicant information
Mission statement
If not applicable write N/A.
Character Limit: 1000
Geographic area served
If not applicable write N/A.
Character Limit: 250
For individuals: organizational affiliation
Even if an organizational affiliation is stated, awards will be made to the individual whose
account is associated with this application. If no organization affiliated, please state 'none'.
Character Limit: 250
Number of full time employees
If not applicable write 0.
Character Limit: 200
Number of part time employees
If not applicable write 0.
Character Limit: 200
Number of volunteers
If not applicable write 0.
Character Limit: 200
Attachments
ATTACHMENTS
•Project Summary. Attach a one-page summary (3,000 characters or less) responding to
these questions about your project. If you would like to review your responses on the
application, click on the Application tab under your contact information at the top of the
Follow Up page.
o Project outcome. Provide a brief description of the completed project.
How successful were you in achieving your goals for this project? Did you
experience any obstacles that kept the project from meeting its
objectives? If so, what changes did you make that were successful? If the
final outcome(s) of the project differed from your description in your
original grant, please give details.
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o Community Priorities. How successful were you in addressing the
Community Priorities contained in the Cultural Plan? How have you
measured success?
•Financial statement for the project. Please resubmit a copy of your original project
budget from the grant proposal and add columns for and information detailing: "Actual
income", "Actual expenses", "Variance" (or difference between the two).
•Evaluation materials. Include here a concise data report with a table or chart showing
the results of your project (only if you did not fill in the proposed outcomes and
evaluation strategy section).
•Collateral materials. Please provide proof that you’ve given credit to the Boulder Arts
Commission for grant funding (proof could be a mention of grant support with the
Commission’s official logo in advertising, schedules, news/media clippings, programs,
etc.)
•Media files. Please submit at least three and up to 10 photographs (jpegs) documenting
your grant project. Include a Word document listing: name of the event, date, and
photo credits. Upload any audio or video files onto YouTube or a similarly accessible
social media site and submit a document (Word or pdf) with a list of website links.
•Outcomes and evaluation strategy. How did your evaluation strategy work?
Did you collect data? What did the data tell you? How successful was this
project in benefiting the community? Describe briefly how someone benefited
in a meaningful way from your project. If you would like to provide a table or
chart regarding the results of your project instead of writing text here, please
include in the attachments section.
•Cultural equity and opportunity. Describe how your project provided an
opportunity for cultural equity and/or opportunity.
•Takeaways. Please tell us what you learned—the big ideas or breakthroughs
for you, your organization, the arts in Boulder, and/or the community.
Project Summary*
Attach a one-page summary responding to the above questions about your project (Project
Outcome, Community Priorities, Outcomes and Evaluation, Cultural Equity, Takeaways). If you
would like to review your responses on the application, click on the Application tab under your
contact information at the top of the Follow Up page.
File Size Limit: 1 MB
Financial statement*
Permitted file types: xl, xlsx, pdf.
File Size Limit: 1 MB
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Evaluation materials.
Permitted file types: pdf, doc, docx, xl, xlsx
File Size Limit: 1 MB
Collateral materials.*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media file credit document*
Permitted file types: doc, docx.
Below, submit at least three and up to nine photographs (jpegs) documenting your grant
program. Please include a Word document listing: name of the event, date and photo credits.
File Size Limit: 1 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 1 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
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Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Certification*
I certify our use of the Boulder Arts Commission credit line and/or logo in project advertising,
signage and programs.
Choices
I certify
Agreement*
I grant the City of Boulder Office of Arts and Culture, its representatives and employees the
right to use these photographs / videos / audios with proper accreditation for any lawful
purpose, including for publicity, illustration, advertising, newsletters, publications social media
and Web.
Choices
I agree
Report certification and submission
I certify that the information contained in this grant budget report is true and correct to the
best of my knowledge.*
Choices
I certify
Full name*
Character Limit: 100
Date*
Character Limit: 10
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2025 Community Project Grant - Organization
Applicants
Boulder Arts Commission
Instructions and deadlines
Amount Awarded
Character Limit: 20
Project title
Character Limit: 100
INSTRUCTIONS AND DEADLINES
Please complete the whole grant report form no later than one month after you finish the
project. The report due date was submitted in your application.
If a report is not approved, staff will notify you with questions regarding your report.
If you can’t complete a grant project on time, you must email a letter to the Boulder Arts
Commission at culturegrants@bouldercolorado.gov to ask for an extension before the report
due date. Send this email before the report due date with these details:
•explanation for the delay;
•timing for project completion (provide a specific date);
•timing for project’s grant report submission (provide a specific date one month after
finishing your project)
Staff will review your extension request email and provide a response. If a report extension is
not approved, staff will notify you about how you could revise or add more information.
Failure to follow these procedures will jeopardize your eligibility to apply for future Boulder
Arts Commission grant awards. If you have questions, contact information for staff is on the
boulderarts.org website, or you may email culturegrants@bouldercolorado.gov, or call 720-
564-2355.
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2025 Community Project Grant -
Organization Applicants 2
Applicant information
Mission statement
If not applicable write N/A.
Character Limit: 1000
Geographic area served
If not applicable write N/A.
Character Limit: 250
For individuals: organizational affiliation
Even if an organizational affiliation is stated, awards will be made to the individual whose
account is associated with this application. If no organization affiliated, please state 'none'.
Character Limit: 250
Number of full time employees
If not applicable write 0.
Character Limit: 200
Number of part time employees
If not applicable write 0.
Character Limit: 200
Number of volunteers
If not applicable write 0.
Character Limit: 200
Attachments
ATTACHMENTS
•Project Summary. Attach a one-page summary (3,000 characters or less) responding to
these questions about your project. If you would like to review your responses on the
application, click on the Application tab under your contact information at the top of the
Follow Up page.
o Project outcome. Provide a brief description of the completed project.
How successful were you in achieving your goals for this project? Did you
experience any obstacles that kept the project from meeting its
objectives? If so, what changes did you make that were successful? If the
final outcome(s) of the project differed from your description in your
original grant, please give details.
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2025 Community Project Grant -
Organization Applicants 3
o Community Priorities. How successful were you in addressing the
Community Priorities contained in the Cultural Plan? How have you
measured success?
•Outcomes and evaluation strategy. How did your evaluation strategy work?
Did you collect data? What did the data tell you? How successful was this
project in benefiting the community? Describe briefly how someone benefited
in a meaningful way from your project. If you would like to provide a table or
chart regarding the results of your project instead of writing text here, please
include in the attachments section.
•Cultural equity and opportunity. Describe how your project provided an
opportunity for cultural equity and/or opportunity.
•Takeaways. Please tell us what you learned—the big ideas or breakthroughs
for you, your organization, the arts in Boulder, and/or the community.
•Financial statement for the project. Please resubmit a copy of your original project
budget from the grant proposal and add columns for and information detailing: "Actual
income", "Actual expenses", "Variance" (or difference between the two).
•Evaluation materials. Include here a concise data report with a table or chart showing
the results of your project (only if you did not fill in the proposed outcomes and
evaluation strategy section).
•Collateral materials. Please provide proof that you’ve given credit to the Boulder Arts
Commission for grant funding (proof could be a mention of grant support with the
Commission’s official logo in advertising, schedules, news/media clippings, programs,
etc.)
•Media files. Please submit at least three and up to 10 photographs (jpegs) documenting
your grant project. Include a Word document listing: name of the event, date, and
photo credits. Upload any audio or video files onto YouTube or a similarly accessible
social media site and submit a document (Word or pdf) with a list of website links.
Project Summary*
Attach a one-page summary responding to the above questions about your project (Project
Outcome, Community Priorities, Outcomes and Evaluation, Cultural Equity, Takeaways). If you
would like to review your responses on the application, click on the Application tab under your
contact information at the top of the Follow Up page.
File Size Limit: 1 MB
Financial statement*
Permitted file types: xl, xlsx, pdf.
File Size Limit: 1 MB
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2025 Community Project Grant -
Organization Applicants 4
Evaluation materials.
Permitted file types: pdf, doc, docx, xl, xlsx
File Size Limit: 1 MB
Collateral materials.*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media file credit document*
Permitted file types: doc, docx.
Below, submit at least three and up to nine photographs (jpegs) documenting your grant
program. Please include a Word document listing: name of the event, date and photo credits.
File Size Limit: 1 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 1 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
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2025 Community Project Grant -
Organization Applicants 5
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Certification*
I certify our use of the Boulder Arts Commission credit line and/or logo in project advertising,
signage and programs.
Choices
I certify
Agreement*
I grant the City of Boulder Office of Arts and Culture, its representatives and employees the
right to use these photographs / videos / audios with proper accreditation for any lawful
purpose, including for publicity, illustration, advertising, newsletters, publications social media
and Web.
Choices
I agree
Report certification and submission
I certify that the information contained in this grant budget report is true and correct to the
best of my knowledge.*
Choices
I certify
Full name*
Character Limit: 100
Date*
Character Limit: 10
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2025 General Operating Support Grants
Boulder Arts Commission
Attachments
ATTACHMENTS
The following attachments are required. If your attachments are too large, please resize them
or contact Lauren Click at clickl@bouldercolorado.gov for assistance.
•A one-page summary.* The Commission would like to know how the grant
impacted your organization and audience over the past year. Some approaches
to responding to this question are below; you do not need to respond to all of
these questions. If you would like to review your responses on the application,
click on the Application tab under your contact information at the top of the
Follow Up page.
Update on the progress that your organization has made on capacity
building since your application. How did this grant increase the capacity
of your organization to meet goals in your strategic plan or master plan?
In what way did this grant increase your organization’s sustainability and
resiliency? What innovations, growth, or new community benefits were
made possible by this award?
Update on the progress that your organization has made on "Community
Priorities" since application. Examples of ways to demonstrate impact on
the Community Priorities may include descriptions of how your
organization:
Supports artists and creative professionals by providing
professional development programming.
Contributes to Boulder’s creative identity and creates a vibrant
cultural destination through high artistic merit and excellence in
the practice of a medium or discipline.
Engages the community in civic dialogue about the arts through
interactive outreach in the neighborhoods.
Adds creativity in the public realm by engaging underserved
populations in art-making for their community.
What effect did this grant have on your organization? This is a general
operating grant. Keeping this in mind, how have you spent these funds
and how have they impacted your organization as far as encouraging
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innovation and helping your organization to be resilient through the
COVID-19 pandemic?
•Balance Sheet and P&L.*
•Financial Overview Document.*
•Collateral materials.* Submit supplementary materials displaying credit of Boulder Arts
Commission grant funding (such as advertising, schedules, news/media clippings,
programs, etc.).
•Media files.* Submit 3 to 9 photographs (jpegs) documenting your grant program.
Please include a Word document listing: name of the event, date and photo credits.
Audio and video files are not requested as direct submissions. To provide access to
video or audio files, please upload them onto YouTube or similarly accessible social
media sites and submit a document (word or pdf) with a list of website links.
One-page summary*
Permitted file types: pdf,doc,docx
File Size Limit: 1 MB
Balance Sheet and P&L*
Permitted file types: xl,xlsx,pdf
File Size Limit: 1 MB
Financial Overview Document*
File Size Limit: 2 MB
Collateral materials*
Permitted file types: pdf,jpg,png,tiff,doc,docx.
File Size Limit: 1 MB
Collateral materials
Permitted file types: pdf,jpg,png,tiff,doc,docx.
File Size Limit: 1 MB
Collateral materials
Permitted file types: pdf,jpg,png,tiff,doc,docx
File Size Limit: 1 MB
Media file credit document*
Permitted file types: doc, docx.
Below, submit at least three and up to nine photographs (jpegs) documenting your grant program.
Please include a Word document listing: name of the event, date and photo credits.
File Size Limit: 1 MB
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Media files*
Permitted file types: jpg
File Size Limit: 2 MB
Media files*
Permitted file types: jpg
File Size Limit: 2 MB
Media files*
Permitted file types: jpg
File Size Limit: 2 MB
Media files
Permitted file types: jpg
File Size Limit: 2 MB
Media files
Permitted file types: jpg
File Size Limit: 2 MB
Media files
Permitted file types: jpg
File Size Limit: 2 MB
Media files
Permitted file types: jpg
File Size Limit: 2 MB
Media files
Permitted file types: jpg
File Size Limit: 2 MB
Media files
Permitted file types: jpg
File Size Limit: 1 MB
Media agreement*
I grant the City of Boulder Office of Arts and Culture, its representatives and employees the
right to use these photographs / videos / audios with proper accreditation for any lawful
purpose, including for publicity, illustration, advertising, newsletters, publications social media
and Web.
Choices
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Printed On: 17 October 2024 2025 General Operating Support Grants 4
I agree
Instructions and deadlines
General Operating Support Grant - Organization Name*
Name of Organization
Character Limit: 100
Amount Awarded
Character Limit: 20
INSTRUCTIONS AND DEADLINES
Method. Submit the report through the online system access through the boulderarts.org
website. Log in with the same username and password utilized to submit the application. After
logging in, go to the “Dashboard,” then you’ll see a “Follow Up” section for the grant. On the far
right is the “Edit” button. That will take you to complete the final report. Please complete the
whole grant report form and the Cultural Organization Index Survey. Reporting for must be
completed no later than February 1, 2026 by 11:59 p.m. The report is in two parts:
•The online report form
•The Cultural Organization Index Survey, which is to be completed and emailed directly
to culturegrants@bouldercolorado.gov. This survey is intended to establish an index of
operational sustainability / resiliency among Boulder's Cultural organizations. Though
the Boulder Arts Commission will be briefed on this survey, the information will not be
used in the evaluation of grants. It is understood that not all organizations will be able
to complete all fields; please provide as many accurate and verifiable points of data as is
possible. Use the data for your organization's fiscal year. Pop-up definitions have been
provided in most fields. If you have any questions, please contact Sarah Harrison at
culturegrants@bouldercolorado.gov.
If a grant project cannot be completed on time, the named applicant in the grant proposal must
submit a letter to the Boulder Arts Commission by email to
culturegrants@bouldercolorado.gov, requesting an extension. The letter must be submitted in
advance of the report due date with these details:
1. explaining the reason for the delay;
2. when completion of the project is anticipated (provide a specific date);
3. when the project’s grant report will be filed (provide a specific date one month after
project completion).
Staff will review grant reports and extension request letters and provide a response.
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Failure to follow these procedures will jeopardize the eligibility to apply for future Boulder Arts
Commission grant awards. If you have questions, contact Office of Arts and Culture staff.
Reports which are not approved will result in a letter from the department specifying the
revisions and/or further information required.
Certifications and submission
Credit certification*
I certify our use of the Boulder Arts Commission credit line and/or logo in project advertising,
signage and programs.
Choices
I certify
Certification
I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV),
C.R.S. If any part of the application is confidential, I certify that I have noted it as such.
Choices
I certify
Cultural Organization Index Survey*
I confirm that I have completed and emailed the Cultural Organization Index Survey to
culturegrants@bouldercolorado.gov.
Choices
I confirm
Report certification*
I certify that the information contained in this grant budget report is true and correct to the
best of my knowledge.
Choices
I certify
Full name*
Character Limit: 250
Date*
Character Limit: 10
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Printed On: 17 October 2024 2025 Arts Education Project Grant 1
2025 Arts Education Project Grant
Boulder Arts Commission
Instructions and deadlines
INSTRUCTIONS AND DEADLINES
1.Timeframe for reporting. The grant report is due one month after the project is
completed.
2.Method. Submit the report through the online system access through the
boulderarts.org website. Log in with the same user name and password utilized to
submit the application. After logging in, go to the “Dashboard,” then you’ll see a “Follow
Up” section for the grant. On the far right is the “Edit” button. That will take you to
complete the final report.
3.Extension requests for reporting. If circumstances delay the Grantee’s ability to
complete the project and/or the report, the Grantee must notify the Boulder Arts
Commission before the original report deadline by submitting an email addressed to the
Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following
information:
a. an update on the project status,
b. a request to change the project completion date, and
c. new report due date.
4. Responsibility. The Grantee is responsible for submitting a report by the due date. The
Boulder Arts Commission recommends reviewing the online report form well in advance. There
is no grace period for the report.
5. Consequence of Delinquent Report. Unless an extension request is approved by the Boulder
Arts Commission in advance of the due date, all individuals or organizations / businesses
attached as collaborators on the project will no longer be eligible to apply for Boulder Arts
Commission grants until the delinquent report has been received.
Applicant information
Project title
Character Limit: 100
Amount Awarded
Character Limit: 20
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For individuals: organizational affiliation
Even if an organizational affiliation is stated, awards will be made to the individual whose
account is associated with this application. If no organization affiliated, please state 'none'.
Character Limit: 250
Attachments
ATTACHMENTS
Please title the attachments according to the headings listed below. Required attachments are
starred (*).
•Financial statement for the project. Please resubmit a copy of your original project
budget from the grant proposal and add columns for and information detailing: "Actual
income", "Actual expenses", "Variance" (or difference between the two).*
•Evaluation materials. Include here a concise data report with a table or chart showing
the results of your project.
•Collateral materials. Please provide proof that you’ve given credit to the Boulder Arts
Commission for grant funding (proof could be a mention of grant support with the
Commission’s official logo in advertising, schedules, news/media clippings, programs,
etc.)*
•Media files. Please submit at least three and up to nine photographs (jpegs)
documenting your grant project. Include a Word document listing: name of the event,
date, and photo credits. Upload any audio or video files onto YouTube or a similarly
accessible social media site and submit a document (Word or pdf) with a list of website
links.*
•Attach a one-page summary responding to these questions about your project. If you
would like to review your responses on the application, click on the Application tab
under your contact information at the top of the Follow Up page.*
o Project outcome. Provide a brief description of the completed project. How
successful were you in achieving your goals for this project? Did you experience
any obstacles that kept the project from meeting its objectives? If so, what
changes did you make that were successful? If the final outcome(s) of the project
differed from your description in your original grant, please give details.
•Updated project calendar. If your calendar differed from what you proposed in your
application, please tell us how.
•Benefit to students. How many unique students benefited from your project and
how does that compare to what you projected in your original grant application?
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Describe at least one anecdote of how a student benefited in a meaningful way from
one of your activities.
•Complementing curriculum and offerings. Were you successful in implementing the
curriculum in the classroom? Please explain why. Did you experience any obstacles
that kept the program from meeting any of its objectives? If so, what changes did
you make and were they successful?
•Outcomes and evaluation strategy. How did your evaluation strategy work? Did you
collect data? What did the data tell you? How successful was this project in
benefiting the community? Describe briefly how someone benefited in a meaningful
way from your project. If you would like to provide a table or chart regarding the
results of your project instead of writing text here, please include in the attachments
section.
•Takeaways. Please tell us what you learned—the big ideas or breakthroughs for you,
your organization, the arts in Boulder, and/or the community.
Project Summary*
Attach a one-page summary responding to the above questions (project outcome, updated
project calendar, benefit to students, complementing curriculum, outcomes and evaluation
strategy, takeaways) about your project. If you would like to review your responses on the
application, click on the Application tab under your contact information at the top of the Follow
Up page.*
File Size Limit: 1 MB
Financial statement*
Permitted file types: xl, xlsx, pdf.
File Size Limit: 1 MB
Evaluation materials
Permitted file types: pdf, jpg, png, tiff, doc, docx, xl, xlsx.
File Size Limit: 2 MB
Collateral materials*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files credit document*
Permitted file types: pdf,doc,docx
File Size Limit: 1 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
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File Size Limit: 2 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Agreement*
I grant the City of Boulder Office of Arts and Culture, its representatives and employees the
right to use these photographs / videos / audios with proper accreditation for any lawful
purpose, including for publicity, illustration, advertising, newsletters, publications social media
and Web.
Choices
I agree
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Report certification and submission
I certify that the information contained in this grant budget report is true and correct to the
best of my knowledge.*
Choices
I certify
Certification*
I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV),
C.R.S. If any part of the application is confidential, I certify that I have noted it as such.
Choices
I certify
Full name*
Character Limit: 100
Date*
Character Limit: 10
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2025 Artist Hiring Incentive Grants -
Round One 1
2025 Artist Hiring Incentive Grants - Round One
Boulder Arts Commission
Instructions and deadlines
Title
Character Limit: 250
Organization Name
Character Limit: 100
Amount Awarded
Character Limit: 20
INSTRUCTIONS AND DEADLINES
1. Timeframe for reporting. The grant report is due one month after the project is
completed.
2. Method. Submit the report through the online system access through the
boulderarts.org website. Log in with the same user name and password utilized to
submit the application. After logging in, go to the “Dashboard,” then you’ll see a “Follow
Up” section for the grant. On the far right is the “Edit” button. That will take you to
complete the final report.
3. Extension requests for reporting. If circumstances delay the Grantee’s ability to
complete the project and/or the report, the Grantee must notify the Boulder Arts
Commission before the original report deadline by submitting an email addressed to the
Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following
information:
1. an update on the project status,
2. a request to change the project completion date, and
3. new report due date.
4. Responsibility. The Grantee is responsible for submitting a report by the due date. The
Boulder Arts Commission recommends reviewing the online report form well in
advance. There is no grace period for the report.
5. Consequence of Delinquent Report. Unless an extension request is approved by the
Boulder Arts Commission in advance of the due date, all individuals or
organizations/businesses attached as collaborators on the project will no longer be
eligible to apply for Boulder Arts Commission grants until the delinquent report has
been received.
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2025 Artist Hiring Incentive Grants -
Round One 2
Applicant information
Project title
Character Limit: 50
Mission statement
If not applicable write N/A.
Character Limit: 1000
Geographic area served
If not applicable write N/A.
Character Limit: 250
Attachments
ATTACHMENTS
•Attach a one-page summary responding to the below questions about your project.
o Project outcome. Provide a brief description of the completed project. How did
the use of these funds for hiring of an artist contribute to the project? Did you
experience any obstacles that kept the project from meeting its objectives? If so,
what changes did you make that were successful? If the final outcome(s) of the
project differed from your description in your original grant, please give details.
o Takeaways. Please tell us what you learned—the big ideas or breakthroughs for
you, your organization, the arts in Boulder, and/or the community.
o Were there any changes to the budget that you submitted and, if so, please
explain.
•Collateral materials. Please provide proof that you’ve given credit to the Boulder Arts
Commission for grant funding (proof could be a mention of grant support with the
Commission’s official logo in advertising, schedules, news/media clippings, programs,
etc.)*
•Media files. Please submit at least three and up to 10 photographs (jpegs) documenting
your grant project. Include a Word document listing: name of the event, date, and
photo credits. Upload any audio or video files onto YouTube or a similarly accessible
social media site and submit a document (Word or pdf) with a list of website links.*
Project Summary*
Attach a one-page summary responding to the above questions about your project (Project
Outcome, Community Priorities, Outcomes and Evaluation, Cultural Equity, Takeaways). If you
would like to review your responses on the application, click on the Application tab under your
contact information at the top of the Follow Up page.
File Size Limit: 1 MB
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2025 Artist Hiring Incentive Grants -
Round One 3
Collateral materials.*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media file credit document*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
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2025 Artist Hiring Incentive Grants -
Round One 4
File Size Limit: 2 MB
Certification*
I certify our use of the Boulder Arts Commission credit line and/or logo in project advertising,
signage and programs.
Choices
I certify
Agreement*
I grant the City of Boulder Office of Arts and Culture, its representatives and employees the
right to use these photographs / videos / audios with proper accreditation for any lawful
purpose, including for publicity, illustration, advertising, newsletters, publications social media
and Web.
Choices
I agree
Report certification and submission
I certify that the information contained in this grant budget report is true and correct to the
best of my knowledge.*
Choices
I certify
Certification*
I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV),
C.R.S. If any part of the application is confidential, I certify that I have noted it as such.
Choices
I certify
Full name*
Character Limit: 100
Date*
Character Limit: 10
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2025 Artist Hiring Incentive Grants -
Round Two 1
2025 Artist Hiring Incentive Grants - Round Two
Boulder Arts Commission
Instructions and deadlines
Title
Character Limit: 250
Organization Name
Character Limit: 100
Amount Awarded
Character Limit: 20
INSTRUCTIONS AND DEADLINES
1. Timeframe for reporting. The grant report is due one month after the project is
completed.
2. Method. Submit the report through the online system access through the
boulderarts.org website. Log in with the same user name and password utilized to
submit the application. After logging in, go to the “Dashboard,” then you’ll see a “Follow
Up” section for the grant. On the far right is the “Edit” button. That will take you to
complete the final report.
3. Extension requests for reporting. If circumstances delay the Grantee’s ability to
complete the project and/or the report, the Grantee must notify the Boulder Arts
Commission before the original report deadline by submitting an email addressed to the
Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following
information:
1. an update on the project status,
2. a request to change the project completion date, and
3. new report due date.
4. Responsibility. The Grantee is responsible for submitting a report by the due date. The
Boulder Arts Commission recommends reviewing the online report form well in
advance. There is no grace period for the report.
5. Consequence of Delinquent Report. Unless an extension request is approved by the
Boulder Arts Commission in advance of the due date, all individuals or
organizations/businesses attached as collaborators on the project will no longer be
eligible to apply for Boulder Arts Commission grants until the delinquent report has
been received.
188
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Printed On: 17 October 2024
2025 Artist Hiring Incentive Grants -
Round Two 2
Applicant information
Project title
Character Limit: 50
Mission statement
If not applicable write N/A.
Character Limit: 1000
Geographic area served
If not applicable write N/A.
Character Limit: 250
Attachments
ATTACHMENTS
•Attach a one-page summary responding to the below questions about your project.
o Project outcome. Provide a brief description of the completed project. How did
the use of these funds for hiring of an artist contribute to the project? Did you
experience any obstacles that kept the project from meeting its objectives? If so,
what changes did you make that were successful? If the final outcome(s) of the
project differed from your description in your original grant, please give details.
o Takeaways. Please tell us what you learned—the big ideas or breakthroughs for
you, your organization, the arts in Boulder, and/or the community.
o Were there any changes to the budget that you submitted and, if so, please
explain.
•Collateral materials. Please provide proof that you’ve given credit to the Boulder Arts
Commission for grant funding (proof could be a mention of grant support with the
Commission’s official logo in advertising, schedules, news/media clippings, programs,
etc.)*
•Media files. Please submit at least three and up to 10 photographs (jpegs) documenting
your grant project. Include a Word document listing: name of the event, date, and
photo credits. Upload any audio or video files onto YouTube or a similarly accessible
social media site and submit a document (Word or pdf) with a list of website links.*
Project Summary*
Attach a one-page summary responding to the above questions about your project (Project
Outcome, Community Priorities, Outcomes and Evaluation, Cultural Equity, Takeaways). If you
would like to review your responses on the application, click on the Application tab under your
contact information at the top of the Follow Up page.
File Size Limit: 1 MB
189
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Printed On: 17 October 2024
2025 Artist Hiring Incentive Grants -
Round Two 3
Collateral materials.*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media file credit document*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
190
FollowUp Boulder Arts Commission
Printed On: 17 October 2024
2025 Artist Hiring Incentive Grants -
Round Two 4
File Size Limit: 2 MB
Certification*
I certify our use of the Boulder Arts Commission credit line and/or logo in project advertising,
signage and programs.
Choices
I certify
Agreement*
I grant the City of Boulder Office of Arts and Culture, its representatives and employees the
right to use these photographs / videos / audios with proper accreditation for any lawful
purpose, including for publicity, illustration, advertising, newsletters, publications social media
and Web.
Choices
I agree
Report certification and submission
I certify that the information contained in this grant budget report is true and correct to the
best of my knowledge.*
Choices
I certify
Certification*
I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV),
C.R.S. If any part of the application is confidential, I certify that I have noted it as such.
Choices
I certify
Full name*
Character Limit: 100
Date*
Character Limit: 10
191
FollowUp Boulder Arts Commission
Printed On: 17 October 2024
2025 Artist Hiring Incentive Grants -
Round Three 1
2025 Artist Hiring Incentive Grants - Round Three
Boulder Arts Commission
Instructions and deadlines
Title
Character Limit: 250
Organization Name
Character Limit: 100
Amount Awarded
Character Limit: 20
INSTRUCTIONS AND DEADLINES
1. Timeframe for reporting. The grant report is due one month after the project is
completed.
2. Method. Submit the report through the online system access through the
boulderarts.org website. Log in with the same user name and password utilized to
submit the application. After logging in, go to the “Dashboard,” then you’ll see a “Follow
Up” section for the grant. On the far right is the “Edit” button. That will take you to
complete the final report.
3. Extension requests for reporting. If circumstances delay the Grantee’s ability to
complete the project and/or the report, the Grantee must notify the Boulder Arts
Commission before the original report deadline by submitting an email addressed to the
Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following
information:
1. an update on the project status,
2. a request to change the project completion date, and
3. new report due date.
4. Responsibility. The Grantee is responsible for submitting a report by the due date. The
Boulder Arts Commission recommends reviewing the online report form well in
advance. There is no grace period for the report.
5. Consequence of Delinquent Report. Unless an extension request is approved by the
Boulder Arts Commission in advance of the due date, all individuals or
organizations/businesses attached as collaborators on the project will no longer be
eligible to apply for Boulder Arts Commission grants until the delinquent report has
been received.
192
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Printed On: 17 October 2024
2025 Artist Hiring Incentive Grants -
Round Three 2
Applicant information
Project title
Character Limit: 50
Mission statement
If not applicable write N/A.
Character Limit: 1000
Geographic area served
If not applicable write N/A.
Character Limit: 250
Attachments
ATTACHMENTS
•Attach a one-page summary responding to the below questions about your project.
o Project outcome. Provide a brief description of the completed project. How did
the use of these funds for hiring of an artist contribute to the project? Did you
experience any obstacles that kept the project from meeting its objectives? If so,
what changes did you make that were successful? If the final outcome(s) of the
project differed from your description in your original grant, please give details.
o Takeaways. Please tell us what you learned—the big ideas or breakthroughs for
you, your organization, the arts in Boulder, and/or the community.
o Were there any changes to the budget that you submitted and, if so, please
explain.
•Collateral materials. Please provide proof that you’ve given credit to the Boulder Arts
Commission for grant funding (proof could be a mention of grant support with the
Commission’s official logo in advertising, schedules, news/media clippings, programs,
etc.)*
•Media files. Please submit at least three and up to 10 photographs (jpegs) documenting
your grant project. Include a Word document listing: name of the event, date, and
photo credits. Upload any audio or video files onto YouTube or a similarly accessible
social media site and submit a document (Word or pdf) with a list of website links.*
Project Summary*
Attach a one-page summary responding to the above questions about your project (Project
Outcome, Community Priorities, Outcomes and Evaluation, Cultural Equity, Takeaways). If you
would like to review your responses on the application, click on the Application tab under your
contact information at the top of the Follow Up page.
File Size Limit: 1 MB
193
FollowUp Boulder Arts Commission
Printed On: 17 October 2024
2025 Artist Hiring Incentive Grants -
Round Three 3
Collateral materials.*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media file credit document*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
194
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Printed On: 17 October 2024
2025 Artist Hiring Incentive Grants -
Round Three 4
File Size Limit: 2 MB
Certification*
I certify our use of the Boulder Arts Commission credit line and/or logo in project advertising,
signage and programs.
Choices
I certify
Agreement*
I grant the City of Boulder Office of Arts and Culture, its representatives and employees the
right to use these photographs / videos / audios with proper accreditation for any lawful
purpose, including for publicity, illustration, advertising, newsletters, publications social media
and Web.
Choices
I agree
Report certification and submission
I certify that the information contained in this grant budget report is true and correct to the
best of my knowledge.*
Choices
I certify
Certification*
I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV),
C.R.S. If any part of the application is confidential, I certify that I have noted it as such.
Choices
I certify
Full name*
Character Limit: 100
Date*
Character Limit: 10
195
FollowUp Boulder Arts Commission
Printed On: 16 October 2024
2025 Rental Assistance (Boulder
Venues) Grant 1
2025 Rental Assistance (Boulder Venues) Grant
Boulder Arts Commission
INSTRUCTIONS AND DEADLINES
Please complete the grant report form in its entirety. Reporting for all grants projects must be
completed by the date submitted in the application, one month after completion of the project.
If a grant project cannot be completed on time, the named applicant in the grant proposal must
submit a letter to the Boulder Arts Commission by email
to mailto:culturegrants@bouldercolorado.govculturegrants@bouldercolorado.gov, requesting
an extension. The letter must be submitted in advance of the report due date with these
details:
1. explaining the reason for the delay;
2. when completion of the project is anticipated (provide a specific date);
3. when the project’s grant report will be filed (provide a specific date one month after
project completion).
Staff will review grant reports and extension request letters and provide a response.
Failure to follow these procedures will jeopardize the eligibility to apply for future Boulder Arts
Commission grant awards. If you have questions, contact Office of Arts and Culture staff.
Reports which are not approved will result in a letter from the department specifying the
revisions and/or further information required.
PROGRAM INFORMATION
Title of the program for which you are requesting funds
Character Limit: 100
Amount Awarded
Character Limit: 20
Event date (or last date of the series if you hosted events for multiple days)
Character Limit: 10
Event venue
Character Limit: 50
196
FollowUp Boulder Arts Commission
Printed On: 16 October 2024
2025 Rental Assistance (Boulder
Venues) Grant 2
Event address
Add full address, including City, State, and ZIP code.
Character Limit: 250
Ticket prices for the event*
Character Limit: 20
Number of people attending the event*
Character Limit: 10
Total revenues from the event*
Character Limit: 20
Briefly describe what marketing and promotions you undertook for this event.*
Character Limit: 1250
Tell us why this rental assistance grant was important to executing your
program.*
Character Limit: 1250
ATTACHMENTS
•Financial statement: please attach a financial statement for your event which includes a
detailed breakdown of how the funds were utilized. This is a requirement for your grant
report.
•Supplementary materials: submit supplementary materials displaying credit of Boulder
Arts Commission grant funding (such as advertising, schedules, news/media clippings,
programs, etc.). You may also upload photographs (jpegs) documenting your grant
program. If you upload photographs, please include a Word document listing: Name of
the event, date and photo credits.
•Media files: submit three photos of your event, with credit information. Audio and video
files are not requested as direct submissions. To provide access to video or audio files,
please load them onto YouTube or similarly accessible social media sites and upload a
document (word or pdf) with a list of website links.
Financial statement*
Permitted file types: xl, xlsx, pdf.
File Size Limit: 2 MB
Supplementary materials*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 5 MB
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2025 Rental Assistance (Boulder
Venues) Grant 3
Media file credit document*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 5 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 5 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 5 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 5 MB
Certification*
I certify our use of the Boulder Arts Commission credit line and/or logo in project advertising,
signage and programs.
Choices
I certify
Agreement*
I grant the City of Boulder Office of Arts and Culture, its representatives and employees the
right to use these photographs / videos / audios with proper accreditation for any lawful
purpose, including for publicity, illustration, advertising, newsletters, publications social media
and Web.
Choices
I agree
CERTIFICATION
I certify that the information contained in this grant budget report is true and correct to the
best of my knowledge.*
Choices
I certify
Full name*
Character Limit: 100
198
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Printed On: 16 October 2024
2025 Rental Assistance (Boulder
Venues) Grant 4
Date*
Character Limit: 10
199
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Printed On: 7 October 2024 2025 Roots Music Project Fee Waiver 1
2025 Roots Music Project Fee Waiver
Boulder Arts Commission
INSTRUCTIONS AND DEADLINES
Please complete the whole grant report form no later than one month after you finish the
project. The report due date was submitted in your application.
If a report is not approved, staff will notify you with questions regarding your report.
If you can’t complete a grant project on time, you must email a letter to the Boulder Arts
Commission at culturegrants@bouldercolorado.gov to ask for an extension before the report
due date. Send this email before the report due date with these details:
•explanation for the delay;
•timing for project completion (provide a specific date);
•timing for project’s grant report submission (provide a specific date one month after
finishing your project)
Staff will review your extension request email and provide a response. If a report extension is
not approved, staff will notify you about how you could revise or add more information.
Failure to follow these procedures will jeopardize your eligibility to apply for future Boulder
Arts Commission grant awards. If you have questions, contact information for staff is on the
boulderarts.org website, or you may email culturegrants@bouldercolorado.gov, or call 720-
564-2355.
PROGRAM INFORMATION
Title of the program for which you are renting the venue
Character Limit: 100
Rental date (or last date of the series if you hosted events for multiple days)
Character Limit: 10
Ticket prices for the event*
Character Limit: 20
Number of people attending the event*
Character Limit: 10
200
FollowUp Boulder Arts Commission
Printed On: 7 October 2024 2025 Roots Music Project Fee Waiver 2
Total revenues from the event*
Character Limit: 20
Briefly describe what marketing and promotions you undertook for this event.*
Character Limit: 1250
ATTACHMENTS
The following attachments are required. Please title the attachments according to the headings
below:
•Collateral materials. Please provide proof that you’ve given credit to the Boulder Arts
Commission for grant funding (proof could be a mention of grant support with the
Commission’s official logo in advertising, schedules, news/media clippings, programs,
etc.)
•Media files. Please submit at least three and up to six photographs (jpegs) documenting
your grant project. Include a Word document listing: name of the event, date, and
photo credits. Upload any audio or video files onto YouTube or a similarly accessible
social media site and submit a document (Word or pdf) with a list of website links.
Collateral materials*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 5 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 5 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 5 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 5 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
201
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Printed On: 7 October 2024 2025 Roots Music Project Fee Waiver 3
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Agreement*
I grant the City of Boulder Office of Arts and Culture, its representatives and employees the
right to use these photographs / videos / audios with proper accreditation for any lawful
purpose, including for publicity, illustration, advertising, newsletters, publications social media
and Web.
Choices
I agree
Certification*
I certify our use of the Boulder Arts Commission credit line and/or logo in project advertising,
signage and programs.
Choices
I certify
Certification*
I certify that the information contained in this report is true and correct to the best of my
knowledge.
Choices
I certify
Full name*
Character Limit: 100
Date*
Character Limit: 10
202
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Printed On: 7 October 2024 2025 eTown Hall Fee Waiver 1
2025 eTown Hall Fee Waiver
Boulder Arts Commission
INSTRUCTIONS AND DEADLINES
Please complete the whole grant report form no later than one month after you finish the
project. The report due date was submitted in your application.
If a report is not approved, staff will notify you with questions regarding your report.
If you can’t complete a grant project on time, you must email a letter to the Boulder Arts
Commission at culturegrants@bouldercolorado.gov to ask for an extension before the report
due date. Send this email before the report due date with these details:
•explanation for the delay;
•timing for project completion (provide a specific date);
•timing for project’s grant report submission (provide a specific date one month after
finishing your project)
Staff will review your extension request email and provide a response. If a report extension is
not approved, staff will notify you about how you could revise or add more information.
Failure to follow these procedures will jeopardize your eligibility to apply for future Boulder
Arts Commission grant awards. If you have questions, contact information for staff is on the
boulderarts.org website, or you may email culturegrants@bouldercolorado.gov, or call 720-
564-2355.
PROGRAM INFORMATION
Title of the program for which you are renting the venue
Character Limit: 100
Rental date (or last date of the series if you hosted events for multiple days)
Character Limit: 10
Ticket prices for the event*
Character Limit: 20
Number of people attending the event*
Character Limit: 10
203
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Printed On: 7 October 2024 2025 eTown Hall Fee Waiver 2
Total revenues from the event*
Character Limit: 20
Briefly describe what marketing and promotions you undertook for this event.*
Character Limit: 1250
ATTACHMENTS
The following attachments are required. Please title the attachments according to the headings
below:
•Collateral materials. Please provide proof that you’ve given credit to the Boulder Arts
Commission for grant funding (proof could be a mention of grant support with the
Commission’s official logo in advertising, schedules, news/media clippings, programs,
etc.)
•Media files. Please submit at least three and up to six photographs (jpegs) documenting
your grant project. Include a Word document listing: name of the event, date, and
photo credits. Upload any audio or video files onto YouTube or a similarly accessible
social media site and submit a document (Word or pdf) with a list of website links.
Collateral materials*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 5 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 5 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 5 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 5 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
204
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Printed On: 7 October 2024 2025 eTown Hall Fee Waiver 3
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Agreement*
I grant the City of Boulder Office of Arts and Culture, its representatives and employees the
right to use these photographs / videos / audios with proper accreditation for any lawful
purpose, including for publicity, illustration, advertising, newsletters, publications social media
and Web.
Choices
I agree
Certification*
I certify our use of the Boulder Arts Commission credit line and/or logo in project advertising,
signage and programs.
Choices
I certify
Certification*
I certify that the information contained in this report is true and correct to the best of my
knowledge.
Choices
I certify
Full name*
Character Limit: 100
Date*
Character Limit: 10
205
FollowUp Boulder Arts Commission
Printed On: 7 October 2024 2025 Macky Fee Waiver 1
2025 Macky Fee Waiver
Boulder Arts Commission
INSTRUCTIONS AND DEADLINES
Please complete the whole grant report form no later than one month after you finish the
project. The report due date was submitted in your application.
If a report is not approved, staff will notify you with questions regarding your report.
If you can’t complete a grant project on time, you must email a letter to the Boulder Arts
Commission at culturegrants@bouldercolorado.gov to ask for an extension before the report
due date. Send this email before the report due date with these details:
•explanation for the delay;
•timing for project completion (provide a specific date);
•timing for project’s grant report submission (provide a specific date one month after
finishing your project)
Staff will review your extension request email and provide a response. If a report extension is
not approved, staff will notify you about how you could revise or add more information.
Failure to follow these procedures will jeopardize your eligibility to apply for future Boulder
Arts Commission grant awards. If you have questions, contact information for staff is on the
boulderarts.org website, or you may email culturegrants@bouldercolorado.gov, or call 720-
564-2355.
PROGRAM INFORMATION
Title of the program for which you are renting the venue
Character Limit: 100
Rental date (or last date of the series if you hosted events for multiple days)
Character Limit: 10
Amount Awarded
Character Limit: 20
Ticket prices for the event*
Character Limit: 20
206
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Printed On: 7 October 2024 2025 Macky Fee Waiver 2
Number of people attending the event*
Character Limit: 10
Total revenues from the event*
Character Limit: 20
Briefly describe what marketing and promotions you undertook for this event.*
Character Limit: 1250
ATTACHMENTS
The following attachments are required. Please title the attachments according to the headings
below:
•Collateral materials. Please provide proof that you’ve given credit to the Boulder Arts
Commission for grant funding (proof could be a mention of grant support with the
Commission’s official logo in advertising, schedules, news/media clippings, programs,
etc.)
•Media files. Please submit at least three and up to six photographs (jpegs) documenting
your grant project. Include a Word document listing: name of the event, date, and
photo credits. Upload any audio or video files onto YouTube or a similarly accessible
social media site and submit a document (Word or pdf) with a list of website links.
Collateral materials*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 5 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 5 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 5 MB
Media files*
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 5 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
207
FollowUp Boulder Arts Commission
Printed On: 7 October 2024 2025 Macky Fee Waiver 3
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Media files
Permitted file types: pdf, jpg, png, tiff, doc, docx.
File Size Limit: 2 MB
Certification*
I certify our use of the Boulder Arts Commission credit line and/or logo in project advertising,
signage and programs.
Choices
I certify
Agreement*
I grant the City of Boulder Office of Arts and Culture, its representatives and employees the
right to use these photographs / videos / audios with proper accreditation for any lawful
purpose, including for publicity, illustration, advertising, newsletters, publications social media
and Web.
Choices
I agree
CERTIFICATION
I certify that the information contained in this report is true and correct to the best of my
knowledge.*
Choices
I certify
Full name*
Character Limit: 100
Date*
Character Limit: 10
208
FollowUp Boulder Arts Commission
Printed On: 14 October 2024
2025 Professional Development
Scholarships, Round Two 1
2025 Professional Development Scholarships,
Round Two
Boulder Arts Commission
INSTRUCTIONS AND DEADLINES
1. Timeframe for reporting. The grant report is due one month after the project is
completed.
2. Method. Submit the report through the online system access through the
boulderarts.org website. Log in with the same user name and password utilized to
submit the application. After logging in, go to the ‘Dashboard’, then you’ll see a ‘Follow
Up’ section for the grant. On the far right is the ‘Edit’ button. That will take you to
complete the final report.
3. Extension requests for reporting. If circumstances delay the Grantee’s ability to
complete the project and/or the report, the Grantee must notify the Boulder Arts
Commission before the original report deadline by submitting an email addressed to the
Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following
information:
1. an update on the project status,
2. a request to change the project completion date, and
3. new report due date.
•Responsibility. The Grantee is responsible for submitting a report by the due date. The
Boulder Arts Commission recommends reviewing the online report form well in
advance. There is no grace period for the report.
•Consequence of Delinquent Report. Unless an extension request is approved by the
Boulder Arts Commission in advance of the due date, all individuals or organizations /
businesses attached as collaborators on the project will no longer be eligible to apply for
Boulder Arts Commission grants until the delinquent report has been received.
INSTRUCCIONES Y FECHAS LIMITES
Por favor complete el formulario de informe de subvención en su totalidad. La presentación de
informes para todos los proyectos de subvenciones debe completarse antes de la fecha
presentada en la solicitud, un mes después de la finalización del proyecto. Si un proyecto de
subvención no puede completarse a tiempo, el solicitante nombrado en la propuesta de
subvención debe enviar una carta a la Boulder Arts Commission por correo electrónico a
culturegrants@boulderlibrary.org, solicitando una extensión. La carta debe enviarse antes de la
fecha de vencimiento del informe con estos detalles:
209
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Printed On: 14 October 2024
2025 Professional Development
Scholarships, Round Two 2
1.explicar el motivo de la demora;
2.cuando se anticipa la finalización del proyecto (proporcione una fecha específica);
3.cuando se archivará el informe de la subvención del proyecto (proporcione una fecha
específica un mes después de la finalización del proyecto).
El personal revisará los informes de subvención y las cartas de solicitud de extensión y
proporcionará una respuesta.
Si no se siguen estos procedimientos, se pondrá en peligro la elegibilidad para solicitar futuros
subsidios de la Boulder Arts Commission. Si tiene alguna pregunta, la información de contacto
del personal está aquí. Los informes que no se aprueben darán como resultado una carta del
departamento en la que se especifiquen las revisiones y / o la información adicional requerida.
PROGRAM INFORMATION
Title of professional development opportunity / Título de oportunidad de
desarrollo profesional
Character Limit: 100
Amount Awarded
Character Limit: 20
What date did the professional development opportunity occur?*
If multiple dates enter the last of the series.
¿En qué fechas se presentó la oportunidad de desarrollo profesional? Si hay varias fechas,
ingrese la última de la serie.
Character Limit: 10
Write a report on what you learned or gained by participating in this event.*
Escriba un informe sobre lo que aprendió o ganó al participar en este evento. (Máximo de 1,250
caracteres).
Character Limit: 1250
CERTIFICATION / CERTIFICACIóN
I certify that the information contained in this grant report is true and correct to the best of my
knowledge. / Certifico que la información contenida en este informe de presupuesto de
subvención es verdadera y correcta a mi leal saber y entender.*
Choices
I certify
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FollowUp Boulder Arts Commission
Printed On: 14 October 2024
2025 Professional Development
Scholarships, Round Two 3
Full name / Nombre completo*
Character Limit: 100
Date / Fecha*
Character Limit: 10
211
FollowUp Boulder Arts Commission
Printed On: 7 October 2024
2025 Leadership Pipeline Fund
Scholarship 1
2025 Leadership Pipeline Fund Scholarship
Boulder Arts Commission
INSTRUCTIONS AND DEADLINES
1. Timeframe for reporting. The grant report is due one month after the project is
completed.
2. Method. Submit the report through the online system access through the
boulderarts.org website. Log in with the same user name and password utilized to
submit the application. After logging in, go to the ‘Dashboard’, then you’ll see a ‘Follow
Up’ section for the grant. On the far right is the ‘Edit’ button. That will take you to
complete the final report.
3. Extension requests for reporting. If circumstances delay the Grantee’s ability to
complete the project and/or the report, the Grantee must notify the Boulder Arts
Commission before the original report deadline by submitting an email addressed to the
Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following
information:
1. an update on the project status,
2. a request to change the project completion date, and
3. new report due date.
•Responsibility. The Grantee is responsible for submitting a report by the due date. The
Boulder Arts Commission recommends reviewing the online report form well in
advance. There is no grace period for the report.
•Consequence of Delinquent Report. Unless an extension request is approved by the
Boulder Arts Commission in advance of the due date, all individuals or organizations /
businesses attached as collaborators on the project will no longer be eligible to apply for
Boulder Arts Commission grants until the delinquent report has been received.
INSTRUCCIONES Y FECHAS LIMITES
Por favor complete el formulario de informe de subvención en su totalidad. La presentación de
informes para todos los proyectos de subvenciones debe completarse antes de la fecha
presentada en la solicitud, un mes después de la finalización del proyecto. Si un proyecto de
subvención no puede completarse a tiempo, el solicitante nombrado en la propuesta de
subvención debe enviar una carta a la Boulder Arts Commission por correo electrónico a
culturegrants@boulderlibrary.org, solicitando una extensión. La carta debe enviarse antes de la
fecha de vencimiento del informe con estos detalles:
1.explicar el motivo de la demora;
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FollowUp Boulder Arts Commission
Printed On: 7 October 2024
2025 Leadership Pipeline Fund
Scholarship 2
2.cuando se anticipa la finalización del proyecto (proporcione una fecha específica);
3.cuando se archivará el informe de la subvención del proyecto (proporcione una fecha
específica un mes después de la finalización del proyecto).
El personal revisará los informes de subvención y las cartas de solicitud de extensión y
proporcionará una respuesta.
Si no se siguen estos procedimientos, se pondrá en peligro la elegibilidad para solicitar futuros
subsidios de la Boulder Arts Commission. Si tiene alguna pregunta, la información de contacto
del personal está aquí. Los informes que no se aprueben darán como resultado una carta del
departamento en la que se especifiquen las revisiones y / o la información adicional requerida.
PROGRAM INFORMATION
Title of leadership opportunity
Character Limit: 100
Amount Awarded
Character Limit: 20
What date did the opportunity occur?*
If multiple dates enter the last of the series.
¿En qué fechas se presentó la oportunidad de desarrollo profesional? Si hay varias fechas,
ingrese la última de la serie.
Character Limit: 10
Write a report on what you learned or gained by participating in this program.*
Escriba un informe sobre lo que aprendió o ganó al participar en este evento. (Máximo de 1,250
caracteres).
Character Limit: 1250
CERTIFICATION / CERTIFICACIóN
I certify that the information contained in this grant report is true and correct to the best of my
knowledge. / Certifico que la información contenida en este informe de presupuesto de
subvención es verdadera y correcta a mi leal saber y entender.*
Choices
I certify
213
FollowUp Boulder Arts Commission
Printed On: 7 October 2024
2025 Leadership Pipeline Fund
Scholarship 3
Full name / Nombre completo*
Character Limit: 100
Date / Fecha*
Character Limit: 10
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Attachment Two
Commission Correspondence
There is no commission correspondence for this meeting packet.
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2025 Arts Commission Meeting Schedule
Boulder Arts
Commission
Jan
29
Feb
26
Mar
26
Apr
23
May
28
June
25
July
30
Aug
27
Sept
24
Oct
22
RETREAT
Nov
19
Dec
17
Location: Community Vitality, Arts & Culture Department
1500 Pearl Street, Suite #300
216
ARTS COMMISSION ANNUAL RECRUITMENT – QUESTIONS FOR APPLICANTS
The City of Boulder is beginning preparations for the 2024 Boards and Commissions annual recruitment.
Below are the supplemental board specific questions for the Boulder Arts Commission. Please review
and provide any updates, if applicable.
We anticipate that applications will be open to the public on December 18.
• What qualifications, skill sets and relevant experiences do you have for this position (such as
education, training, experience as an artist, involvement in a cultural organization, service on
governing or decision-making boards, etc.) that would contribute to you being an effective
board member and community representative?
• Have you had any experience(s) with this board or the services it oversees?
• Describe a situation where you were involved with a group and had to work through a
disagreement or conflict among the members.
• Please list all potential conflicts of interest you might have with respect to the work of this
board.
• What are your ideas to (a) support arts and culture in our community that could (b) encourage
artistic innovation and (c) increase awareness of, participation in and access to the arts?
• How should the city focus commitment to cultural equity when promoting expression and
participation in the arts and cultural community?
• Members of the Arts Commission have many responsibilities including participating in trainings,
attending gatherings of arts leadership, scoring of cultural grants, serving on public art selection
panels, and more. Details can be found in the Arts Commission’s FAQ. Taking into consideration
the responsibilities and workload expected of a member of the Commission, what most excites
you about the idea of becoming an Arts Commissioner?
217
Attachment Five
Current Cultural Grants Program Budget as of October 18, 2024
GRANT
CATEGORY
ASSIGNED
BUDGET
ACTUAL
BUDGET
GRANTS
AWARDED BALANCE
GOS: Extra Large Orgs1 $400,000 $426,035 $426,035 $0
GOS: Large Orgs1 $180,000 $190,414 $190,414 $0
GOS: Mid Orgs1 $80,000 $85,207 $85,207 $0
GOS: Small Orgs1 $96,000 $104,332 $104,332 $0
Community Projects: Indv. $25,000 $25,000 $24,500 $500
Community Projects: Orgs. $60,000 $60,000 $60,000 $0
Arts Education $30,000 $30,000 $30,000 $0
Venue and Event Affordability
Fund $16,000 $16,000 $15,445 $555
Prof. Dev. Scholarships $8,000 $8,000 $8,000 $0
Leadership Pipeline Fund $16,000 $16,000 $16,000 $0
Cultural Field Trips $10,000 $10,000 $2,759.20 $7,240.80
Assistance for Grant Writing $4,000 $4,000 $3,500 $500
TOTAL $925,000 $975,014 $966,192.20 $8,795.80
There are 8 free rentals still available for the Macky Auditorium.
There are 3 free rentals still available from eTown Hall.
There are 6 free rentals still available from Roots Music Project.
1 100K was added to the budget from the general fund in May 2023. These funds were added to the four GOS
categories and the $26 remaining to the Venue Fund.
AMERICAN RESCUE PLAN ACT FUNDS (2024)
GRANT
CATEGORY
ASSIGNED
BUDGET
ACTUAL
BUDGET
GRANTS
AWARDED BALANCE
Artist Hiring Incentive Grants $54,000 $54,000 $54,000 $0
Venue and Event Affordability
Fund $21,000 $21,000 $20,499 $501
TOTAL $75,000 $75,000 $74,499 $501
218
Attachment Six
Current Public Art Program 5 Year Budget as of October 18, 2024
FUNDING
SOURCE PROJECT/ARTIST
TOTAL
APPROPRIATE
D
AMOUNT
PAID TO DATE
BALANCE
REMAINING
2025
PROJECTED
SPENDING
Multiple 11th/ Spruce Garage $122,500 $6,125 $116,375 $116,375
CCS v2 Fire Station 3 (2021) $80,000 $23,750 $56,250 $56,250
Multiple Valmont Park Rain Garden $20,000 $1,750 $18,250 $18,250
Gen. Fund GRB Mural / Marco Garcia $2,000 $2,000 $0 $2,000
% for Art Transportation (2023) $330,000 $0 $330,000 tbd
% for Art Valmont City Park (2023) $144,000 $0 $144,000 tbd
TOTAL $192, 875*
CCS: Community Culture and Safety Tax
CCRS: Community Culture Resiliency and Safety Tax
Additional maintenance projects are not represented.
*Please note, this figure is expected to increase significantly in the coming months as project planning develops.
219