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09.25.24 BAC PacketBoulder Arts Commission Meeting Agenda September 25, 2024 / 6:00 P.M. Hybrid Meeting: Office of Arts and Culture at 1500 Pearl Street, #300 / Online Video Meeting 1.CALL TO ORDER Approval of agenda 2.MINUTES Approval of the August 2024 meeting minutes 3.PUBLIC PARTICIPATION 4.COMMISSION BUSINESS (10 min) 5.MATTERS FROM COMMISSIONERS (10 min) A.Liaison Updates B.Other Topics from the Community 6.PUBLIC ART PROGRAM (15 min) – Brendan A.Experiments in Public Art Update 7.GRANTS PROGRAM (45 min) – Lauren A.Action: Grant Reports B.Grant Program Blueprint Part 3 8.MATTERS FROM STAFF (10 min) – Lauren A.Questions about the Manager’s Memo B.October Retreat 9.ADJOURNMENT Next meetings: Retreat: Wednesday, October 23, 2 to 8 p.m. Wednesday, November 20, 6 to 8 pm. TO: Members of the Boulder Arts Commission FROM: Lauren Click, City of Boulder Office of Arts + Culture, Community Vitality Department DATE: September 20, 2024 SUBJECT: Manager’s Update for the Boulder Arts Commission Meeting on September 25, 2024 >To maximize access, the August 2024 meeting of the Arts Commission will be held as a hybrid in -person / video meeting. The Arts Commission, members of the community, and staff may attend either in person or by video. −The in-person meeting will be held at the Office of Arts and Culture at 1500 Pearl Street, #300. Due to room capacity, there may be a limited number of seats available for members of the community to attend in person. −To attend, please make a request by email to rsvp@bouldercolorado.gov by Tuesday, September 24 at 12:00 p.m. Please indicate in your email if you are requesting to attend in person or by video. >Notes on the September Meeting Agenda −6A, Experiments in Public Art. The Standing Selection Panel (SSP) has completed an invitational process for a lecture and workshop series under the banner of Experiments in Public Art. Two local artists and three out-of-state artists were selected to present in Boulder next year on their civically engaged practices. During the meeting, commissioners will review the selected artists. The Standing Selection Panel created an invitational list of t wenty artists/artist teams that have civically engaged art practices. These artists were invited on July 17, 2024. Five artists responded to the invitational and were approved by the SSP on Sept. 10, 2024. The five presenting artists are Ana Maria Hernando, Bimmer Torres, Sarah and Joseph Belknap, Molly Gambardella, and Renata Gaui and Francesca Rodriguez Sawaya. Presentations will range in topics from art making with found objects, to weaving and coding, to community mural-making, and will include lectures, interactive workshops, and the possibility of temporary public art projects. Budgets will range from $5,000 to $15,000; details are still being finalized. The series will run May through September 2025. −7A, Grant Reports. The grant reports requiring action have been distributed to Arts Commission members by email. These are the reports being discussed: •2023 Community Project Grant for Organizations: Boulder Community Media, The Arapaho Covered Wagon Redux (Redux) Original Silent Movie Score Performance, $10,000 •2023 Community Project Grant for Organizations: Sans Souci Festival of Dance Cinema, Boulder Community Dance Films, $10,000 •2023 Leadership Pipeline Scholarship: Jessica Bertram, CU Boulder Arts Administration Graduate Certificate Program, $8,000 RECOMMENDED MOTION “I move that we approve the grant reports from Boulder Community Media, Sans Souci Festival of Dance Cinema, and Jessica Bertram.” At the meeting Commission members will vote on the approval of the reports. Commissioners have the options to: a. Approve all reports, b. Approve individual reports, c. Approve individual reports while submitting specific questions, d. Postpone approval of individual reports pending the answers to specific questions, and/or e. Not approve individual reports and cancel the final payments. − 7B, 2025 Grants Cycle Blueprint Process Part 3 – In Attachment One, please find the 2024 Cultural Grants Program draft documents including budget structure, grant panel information, and scoring system. Following conversations over the last three months, staff has integrated improvements to the grants structure, process, and criteria that were recommended by members of the Commission, staff, and community members into the draft grant documents. Changes from the 2024 documents have been highlighted in red. Any documents (applications and reports) without changes have not been included in this packet. At the meeting the Commission will offer any final input on the documents. A vote on the grant documents will be made at the October retreat. Below is a list of the documents that have been modified following the 2024 grants cycle and are attached for review. • Grant Panel Information • Fund Structure • Grant Scoring System • Grant and Meetings Schedule • Grant Guidelines and Process • Grant FAQs • General Eligibility Requirements • Application: Arts Education Project Grant • Application: Community Project Grants • Application: General Operating Support • Application: Leadership Pipeline Fund Scholarship • Report: General Operating Support Recertification > Commission Correspondence The transparency practices of the Boulder Arts Commission require that emails to three or more members of the Commission be published in the public record. No Commission correspondence was sent between the publication of the August 28 and September 25, 2024, meeting packets. > Staff Updates > Administration and Planning A consultant for the Boulder Arts Blueprint Phase One will be confirmed early October. Staff have also been in discussion with the Boulder Valley Comprehensive Plan team to collaborate on their planning work. Welcome to Sarah Harrison, our new Grants Program Manager! Having previously managed grant programs for Colorado Creative Industries and the Colorado Department of Transportation, she is looking forward to diving into Boulder’s local creative sector on a deeper level. In her spare time, she enjoys writing music and hosting mystery dinner parties. > Grants and Programs Work continues to support applicants and promote the 2024 Boulder Arts Commission Grant Program. The following Rental Assistance and Fee Wavier grant reports were approved in advance of the meeting: - Trash the Runway, Trash the Runway - Recycled Couture, Macky Auditorium fee waiver, $1,000 - Trash the Runway, Trash the Runway - Recycled Couture, Macky Auditorium rental assistance, $1,000 - Mariposa Collective, Mariposa Collective Summer Fundraiser, Roots Music Project Fee Waiver The following Cultural Field Trip Funds were approved in advance of the meeting: - Emerald Elementary (classroom of Amber Billington) to eTown Hall to see Pinocchio Opera, Boulder Opera Company, $1,800 - Columbine Elementary (classroom of Stephanie Fida) to Macky Auditorium to see a Discovery Concert, Boulder Philharmonic Orchestra, $575 In Attachment Two, please find a current grants program budget. > Public Art Program Work continues on adding a self-guided tour of the Downtown Boulder Public Art Tour to the website. Work continues on expanding the public art presence in social media and the newsletter. Staff continue to work with the Budget Office on public art funding procedures in the Capital Improvement Program and the Community Culture Resilience and Safety Tax (CCRS) allocations. Staff continue to support colleagues in Planning and Development Services on improvements to the public art permitting process. Public Art Commissioning Updates: - North Broadway (Sharon Dowell): Dedication took place September 17, 2024 . - Western City Campus (Alpine Balsam): 10 finalists were selected to create proposals. Final selection should occur in Nov. 2024. - Fire Station 3 (Michael Clapper): Final Design and Fabrication. Footer for sculpture has been poured, moving into fabrication of the artwork. Anticipated installation in Nov. 2024. - Urban Design - 19th and Upland (Anthony Garcia): Final Design. Waiting on parent project to commence construction. The anticipated parent project construction schedule is Winter 2024 to Spring 2026. Art will be installed in Spring 2026. - Valmont Rain Garden (Greg Fields): Preliminary Design has been approved and community engagement activities were held. Working on final design (engineering). Anticipated installation Nov . 2024. - Art in Parking Garages: 11th and Spruce (David Franklin): Design Development. Engineering assessment of the garage is complete, and staff are now waiting on a revised preliminary design from the artists. - Uni Hill Public Art: Staff is planning to research and develop a public art plan for the Uni Hill commercial district with funds from a withdrawn 2019 project. Awaiting response from Permitting. Community-Initiated and Donation Projects Updates: - Pleasant St. & Broadway Ave. Paint the Pavement: Staff is assisting with a project to install a crosswalk mural at an intersection in the Uni Hill district. The project will employ an artist from our Mural Artist Roster. Installation is planned for Fall 2024. - Goss Grove Street mural: community member Susan Lott and community members have mostly completed a street mural at 19th and Grove Street. It is a long-standing mural that the neighborhood has maintained and repainted over 12 years. Maintenance and Conservation: - Accessible Signage: A consultant was hired to audit the public art collection and enter information into a new database. A CU Boulder grad student is also assisting. Following the audit, staff will hire a fabricator to begin work on new signage for all artworks. In Attachment Three, please find the public art program 5-year budget. > Creative Neighborhoods Work continues on the Creative Neighborhoods Mural program. We currently have five projects in four subcommunities underway. One project has been completed (at North St, backing to the field at Casey Middle School) and another is almost complete, on the street in the Goss Grove neighborhood. > Venues Staff is working with multiple departments to negotiate and complete a new lease with The Dairy Arts Center. Work continues to provide support on the proposal from the Boulder Museum of Contemporary Art (BMoCA) to relocate their facility to a new location in the NoBo Art District. Staff is meeting with key venue utilizers (artists and organizations who use rental venues in the city) to discuss their experience, any unmet needs, and help us finalize a questionnaire that will be made available for all venue utilizers in the city. Staff is also working with Boulder County Arts Alliance (BCAA) as they have an existing database of venues on their website and a questionnaire to gather that information. Staff is partnering with BCAA for the venues’ information side of the venues study, to use the data they have already gathered and the tool they have already created to collect information about venues in the city. Results from the venues study will help inform the creation of the Boulder Arts Blueprint. > Professional Artists Work continues on the Artist Census. As of September 16, we have 228 completed and 42 people have asked to be added to the focus group list. Please spread the word about the census questionnaire. Our goal is to get around 400 responses, to have a statistically significant number of responses and create confidence in the representation of creative professionals in our community. Staff have met with consultants to plan focus groups during the week of October 14. Our next Professional Artist forum is scheduled for Tuesday, Sept. 24 from 5:30 to 7 p.m. at the Junkyard Social Club. Public Art Manager Brendan Picker-Mahoney will be talking with artists about public art processes: writing successful proposals, where to find open calls, collaborating with teams on large-scale work, and more. > Civic Dialog, Boulder Arts Week Staff is in the process of hiring a contractor to help with BAW and Experiments in Public Art project management. CITY OF BOULDER BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES Name of Board/ Commission: Boulder Arts Commission Date of Meeting: August 28, 2024 Contact information preparing summary: Lisa Wuycheck, Executive Assistant Commission members present: Sheryl Cardozo, Maria Cole, Jeffrey Kash (Vice-Chair), Jill Katzenberger, Caroline Kert (Chair), Yaelaed Whyel Commission members absent: Georgia Schmid Staff present: Cris Jones, Community Vitality (CV) Director Matt Chasansky, CV Senior Manager of Cultural Vibrancy and District Vitality Lauren Click, CV Arts & Culture Manager Brendan Picker-Mahoney, CV Public Arts Program Manager Elliott LaBonte, CV Business Services Senior Manager Lisa Wuycheck, CV Executive Assistant Matthew Beutler, CV Intern Members of the public present: Elaine Schnabel (virtual), Deb Malden Type of Meeting: Hybrid (Location: 1500 Pearl Street, Suite #300, Boulder, CO 80302) Agenda Item 1: CALL TO ORDER [00:00:00 Audio min.] Kert called the meeting to order at 6:05 p.m. First motion by Cole to approve the agenda. Second by Kash. There was no discussion, and the motion passed unanimously. Agenda Item 2: MINUTES [00:01:46 Audio min.] Item 2A: Approval of the June and July 2024 Meeting Minutes Kert proposed several edits to both the June and July 2024 minutes. The edits included grammatical and substantive corrections. First motion by Cole to approve the June and July corrected meeting minutes. Second by Kash. All were in favor, and the motion to approve the corrected minutes passed unanimously. Agenda Item 3: PUBLIC PARTICIPATION [00:04:31 Audio min.] Executive Assistant Lisa Wuycheck read the public participation guidelines. No members of the public signed up to speak. Agenda Item 4: COMMISSION BUSINESS [00:06:16 Audio min.] There were no items for discussion. Agenda Item 5: MATTERS FROM COMMISSIONERS [00:06:57 Audio min.] Item 5A: Liaison Updates Katzenberger announced Lemon Sponge Cake will perform at the Dairy Center on Septembe r 14 and 15. She also announced Junkyard Social Club’s STEAMFest event will be held on September 14 and 15. Cole discussed BMoCA’s progress with selecting architects for their north campus. She announced there are five final international and local architect teams who listed on BMoCA’s website. Cole explained the next step in the selection process is the RFP. Kert mentioned she attended the Band of Tough’s closing night at the Ellie Caulkin’s Opera House. Kash mentioned his upcoming meetings with the Museum of Boulder, E-Town, and Orlando. He announced the Boulder Philharmonic's season opener is on Sunday, September 8. Kash confirmed the end of the Shakespeare Festival’s season and said they will announce their next season at the end of October. Kash also met with Boulder’s Viva Theater to discuss fundraising. He announced Viva Theater is hosting a benefit screening of Ghostlight at the Dairy Arts Center on September 22. Item 5B: Other Topics from the Community Kert discussed the Arts Commission’s recent equity training and confirmed the trainings sparked productive discussions. Kert asked Arts & Culture Manager Lauren Click for an update on the recruitment of a Grants Program Manager. Click said staff is close to extending an offer. Agenda Item 6: PUBLIC ART PROGRAM [00:15:30 Audio min.] Public Arts Program Manager Brendan Picker-Mahoney presented a public art action item and progress update. Item 6A: Action: Standing Selection Panel New Member Approval Picker-Mahoney announced Aaron Winston, Artistic Director of Groundworks Art Lab, is the proposed new Standing Selection Panel member upon approval by the Arts Commission. Cole said, ‘I move that we approve Aaron Winston to join the Standing Selection Panel, bringing the membership number up to five.’ Second by Kash. There was no discussion. All commissioners were in favor, and the motion passed unanimously. Item 6B: Progress Updates Picker-Mahoney offered the following public art updates. •Artist Sharon Dowell is installing artwork along Broadway in North Boulder. A dedication ceremony will be held on September 17. •Western City Campus Art Selection members have identified 10 finalists to create proposals for three locations at the campus. The final selection meeting is in October. • Five artists applied for the Experiments in Public Art Lecture/Worksh op series. • Public Art Tours occur most Wednesdays at 5:30 p.m. and Saturdays at 9 a.m. the end of the Boulder Farmer’s Market in the Civic Area. These are seasonal and will end in September or October. • Picker-Mahoney will give a lecture about the public art process at the Artist Forum at 5:30 p.m. on September 24 at Junkyard Social Club. Agenda Item 7: COMMUNITY VITALITY BUDGET PRESENTATION [00:22:50 Audio min.] Click reviewed the following Short-Term Needs Assessment highlights. • General Operating Support Grants o Extend to a fourth year with an inflation increase. o Full fund five organizations previously partially funded. o Allow organizations to move tiers. o Allow new applicants for a one-year term. • Continue the expanded Rental Assistance and Artist Hiring Incentive Grants. • Begin to build a maintenance reserve for the public art collection. • Add an additional staff member to manage work associated with the increased funding stream. • Contract a consultant for longer term planning. Community Vitality Business Services Senior Manager Elliott LaBonte reviewed Community Vitality’s 2025 proposed budget. He discussed the following Arts & Culture key accomplishments and work in progress. Key Accomplishments • $1.4+ million awarded through the grant program to 150+ grantees • Los Seis de Boulder installed • Boulder Arts Week 2024 • 2025 Short-Term Needs Assessment completed. Work in Progress • Public Art Projects: Western City Campus, 11th and Spruce • Public Art Collection review • Boulder Arts Blueprint • Creative Neighborhoods Projects • Artist Census • Venues Study LaBonte gave an overview of the annual budget process. He also discussed the funds that manage the Community Vitality Department and reviewed the revenue and expenses of the department. LaBonte presented the 2025 budget highlights, including the focus on realigning an underutilized budget, the new sales tax for Arts, Culture & Heritage, the expansion of Capital programs, enhancements focused on supporting businesses and employees, and the upcoming Ballot Initiative #50 - Voter Approval to Retain Additional Property Tax Revenue - which will put a 4% cap on revenue growth. He discussed the summary of the 2025 budget changes, including: • Realignments through shifting EcoPass savings to support maintenance operations and shifting credit card processing fees to the general fund. • Enhancements through the continuation of the Ambassador and Outdoor Dining Pilot Programs, EcoPass expansion to part-time employees, and the Arts and Culture bridge year and program extensions. • Capital highlights include streetscape renovations and revitalization on University Hill, CMGC projects, security enhancements in garages, and 1% for public art on capital projects. LaBonte explained the 2025 Arts, Culture and Heritage Recommended Budget includes the following. • Bridge Year Grants $432,000 – One time in 2025 • Cultural Plan Update $165,250 – One time in 2025 • Arts Grant Program Specialist – 2-year fixed term through 12/32/26 • Experiments in Public Art $100,000 – One time in 2025 • Artist Hiring Incentive Program $75,000 – One time in 2025 • Public Art Maintenance Reserve $50,000 – One time in 2025 • Creative Neighborhoods $20,000 – One time in 2025 • Sponsorships $75,000 – One time in 2025 in GF, Arts, and CAGID LaBonte discussed the 2025 to 2030 Capital Improvement Program and presented the 2025 Proposed Arts, Culture, and Heritage Budget. Whyel said, 'Commission recommends approval of the 2025 Community Vitality proposed budget including the 2025- 2030 Capital Improvement Plan.’ Second by Cardozo. Kash expressed his reluctance to approve parts of the budget he believes are beyond the commission’s scope. Cole agreed. The motion did not pass. After some discussion, staff restructured the wording of the motion. Kash said, ‘I move that the Arts Commission recommends approval of the 2025 Community Vitality proposed budget as it pertains to Arts, Culture, and Heritage.’ Second by Whyel. All were in favor. The motion passed unanimously. Agenda Item 8: GRANTS PROGRAM [01:06:21 Audio min.] Item 8A: Action: Grant Reports Click explainted the Commission will vote on the approval of the 2022 Arts Administration Rehiring Grant for the Boulder Symphony & Music Academy. She reviewed the commissioners’ following options for the voting process. • Approve the grant report, • Approve the grant report with specific questions, • Not approve the grant report and cancel the final 2024 payment, and/or • Postpone approval of report pending the answers to specific questions . Cole said, ‘I move that we approve the grant report from Boulder Symphony and Music Academy.’ Second by Kash. All were in favor. The motion passed unanimously. Item 8B: Grant Program Blueprint Part 2 Click reviewed the next steps for the Grant Program Blueprint. She explained step three of the Blueprint will be reviewed at the September Arts Commission meeting. The content will include the following. • Proposed financial structure • Proposed solutions APPROVED BY: ATTESTED: _________________________________________ ___________________________________ Board Chair Board Secretary ________________________________________ ___________________________________ Date Date • Proposed schedule Click reminded the commissioners of the upcoming grant information sessions. • Thursday, November 21 at 11:30 a.m. at TBD location • Thursday, December 12 at 4 p.m. at TBD location Agenda Item 9: MATTERS FROM STAFF [01:41:50 Audio min.] Item 9A: Questions about the Manager’s Memo There were no questions from the commissioners. Item 9B: October Retreat Click presented the following upcoming meeting reminders. • Land Acknowledgement Committee: 5:30 to 7 p.m., Thursday, October 17 • Arts Commission Retreat: 2 to 7 p.m., Wednesday, October 23, at Roots Music Project Kert reminded the commissioners an agenda and activity need to be determined for the October 23 Arts Commission Retreat. Cole suggesting inviting the City of Boulder’s Equity and Belonging Policy Advisor Ana Silvia Avendano-Curiel to the retreat. Kert asked the commissioners to send any additional recommendations for the retreat to Click. Agenda Item 10: ADJOURNMENT [01:45:32 Audio min.] There being no further business to come before the commission at this time, Kert adjourned the meeting at 7:50 p.m. Date, time, and location of next meeting: The next Boulder Arts Commission meeting will be held at 6 p.m. on Wednesday, September 25, 2024. This is a hybrid meeting to be held at The City of Boulder’s Community Vitality Department and via a Zoom webinar link. Page 1 of 5 2025 Grant Panel Information Roles and Responsibilities of Boulder Arts Commission Grant Panel Members 1.Essential Duties and Responsibilities Grant panel members play a critical role in the awarding of grants for the City of Boulder and the Boulder Arts Commission. In doing so, grant panel members contribute to the cultural and artistic vibrancy of our community and the role of the arts in advancing the City’s long-term plans and goals. Each grant panel will include a minimum of five voting members. An Arts Commissioner will attend each review discussion meeting to observe the process as ex-officio, non-voting participant. Staff of the City of Boulder may not be appointed as members of a grant panel. The grant panel term is two years and panelists must live in Colorado. Full participation from each member of the grant panel is required for the selection process to be successful. The required number of meetings will be kept to a minimum, generally no more than six, including training. It is important that each member attend all the scheduled meetings. Panelists are also expected to respond to email correspondence in a timely fashion and must maintain the scoring and meeting deadlines established by the Commission’s grant schedule. 2.Confidentiality Given the confidential nature of grant materials, the grant panel discussion meetings are closed. Minutes will be taken at panel meetings and provided to organizations/individuals upon formal request. City of Boulder proceedings are subject to the Colorado Open Records Act §24-72-204(3)(a)(IV), C.R.S. The names of members of each grants panel are publicly available information, including to grant applicants who may be under consideration. However, the panel is sequestered from the application through the decision. Applicants will be instructed not to contact member of the grant panel outside of regularly established meetings regarding any selection process or decision. Any such communication may disqualify an applicant from consideration. All correspondence by and between applicants and members of the grants panel is to be directed through the Office of Arts and Culture to ensure perception of fairness in the selection process. 3.Conflict of Interest Grant panel members are required to adhere to the City of Boulder’s policy on conflict of interest standards, which states that grant panel members should be alert to avoid any action which could possibly be interpreted as a use of membership for their personal gain or a benefit to their family members and employers. Panel or group participation to further Page 2 of 5 2025 their interest or the interest of any organization with which he or she is affiliation is prohibited. The City of Boulder conflict of interest policy can be found here: https://bouldercolorado.gov/media/5798/download?inline Conflicts of interest are further covered by Title 2, Chapter 7 of the Boulder Revised Code which states that individuals shall not participate in any decision which could affect them, a member of their immediate family or their employer financially. A conflict of interest may also include non-financial conflicts, such as close relationship with one of the parties to a decision, long-term association with organizations or person involved, or any other situation which would lead to a clear “appearance of impropriety.” If an applicant to the grant panel is related to a particular applicant under consideration in one of the ways mentioned above, they are asked to state that they have a conflict of interest and to refrain from discussing or voting on any decisions in the grant category in which that applicant has submitted. It is expected that grant panel members may be aware of the work of some artists and arts organizations who apply to be considered for grants. Such awareness alone does not constitute a conflict of interest, nor does patronage such as attending events, donating or buying tickets, or owning a piece of work by a submitting applicant. In furtherance of this policy, each person covered by the policy shall act according to the following guidelines. These guidelines are not exclusive and the policy shall also apply to situations not necessarily covered by the guidelines: a. A grant panel member is expected to serve the City at large and represent the best interests of the City and its cultural development. b. A grant panel member may take part in activities supported by Arts Commission funding. c. A grant panel member shall excuse themself from deliberation and recommendation on any application with respect to which the grant panel member cannot or believes that he or she cannot exercise an unbiased judgment, even if not otherwise required to do so by this policy. d. A grant panel member shall leave the room during the discussion and voting on any application room, or any action affecting, any organization by which he or she is employed or with which he or she is affiliated. e. No grant panel member shall receive a benefit of any kind whatsoever in exchange for taking action in his or her membership capacity, nor shall they receive any remuneration whatsoever from any source as payment for services in that capacity, provided however they shall receive reimbursement from the Arts Commission or for actual expenses advanced in relation to those services. f. A grant panel member shall bear in mind his or her close personal relationships, such as marriage, board membership, and past affiliations, so as to avoid any appearance of a conflict of interest arising from those relationships. 4. Work of Grant Panel Members These are the jobs that grant panel members are expected to undertake. Page 3 of 5 2025 a. Agree to participate in the grants panel for two years. b. Attend all meetings and trainings and participate in discussions with the full panel in order to ensure fully informed and thoughtful decisions. There will be approximately six meetings in 2025: an orientation meeting and five meetings during the grant processes to discuss applications. There may also be self-guided trainings provided by staff. Panelists are also expected to respond to email correspondence in a timely fashion and must maintain the scoring and meeting deadlines established by the Commission’s grant schedule. c. To review applications and score according to the Arts Commission’s Scoring System and Rubric. Before the grants awards process begins, panel members will be trained in how to interpret the scoring system and rubrics, or set of criteria, which helps reduce the possibility of subjective scores based on personal preferences. Please keep in mind, however, that although panel decisions follow this set of criteria, scores could reflect a small degree of subjectivity individual to each panel member. Panel members must be able to defend their scores with observations about each application’s specific strengths or weaknesses during the scoring and re-scoring process. d. Ultimately, the grant panel’s responsibility is to make a final recommendation to the Boulder Arts Commission on which grants to award. 5. Selection of Grant Panel Members This is the process by which grant panel members are selected. a. Grant panelists apply to the Office of Arts and Culture. b. The application consists of a one-page document addressing their qualifications to be a panelist and how they align to the needs of the Commission, their resume, and documentation of any potential conflicts of interest. c. Grant panel members are selected by Arts and Culture Manager. d. Grant panel members are paid a stipend for their participation. 6. Grant Panel Member Qualifications These are the ideal qualifications for a grant panel member. a. Previous participation as panelist for arts and culture grants. b. Arts and culture grant applicant or grantee, including but not limited to arts and culture grants. c. Experience in a nonprofit organization and/or as a practicing artist, creative professional, or arts leader. d. Limited potential for conflicts of interest in decision making. e. Potential to catalyze positive change in the equity environment of Boulder’s arts and culture community. Preference will be given to applicants who have had limited access to opportunities due to financial, social, or cultural barriers, and/or have had a diverse lived experience. f. Demonstrated ability to maintain schedules and respond to correspondence promptly. Page 4 of 5 2025 7. Compensation and Other Benefits Participation as part of the grant panel is voluntary. Individuals involved in the grant panel may receive a stipend, as deemed appropriate by the Arts and Culture Manager, or their designee. 8. Removal and Resignation If any individual involved in the Arts Commission grant application review process is not able to complete their duties, the individual is asked to notify the Arts Program Manager in writing with as much notice as possible so other arrangements can be made to complete the duties. An individual who fails to carry out duties as identified or meet expectations may be removed by the Arts and Culture Manager or their designee. 9. Grant Panel Process Each panel-reviewed grant program progresses through this process to make a decision. Summary process: a. Applications are submitted. b. Grant panel review and scoring and comments. Arts Commission also receives access to the applications for review. c. First round of scores and comments are sent to applicants. d. Applicant provides a one-page response. e. Second round of review with a grant panel meeting to discuss. This meeting is not publicly noticed. Commissioner ex-officio offers short report back to the full Commission at the decision meeting. f. Final scores due and published with the Commission packet. g. Commission votes on panel’s top scoring application. Process details: Specifics vary from application to application. For General Operating Support and project grants, the grant panel will read through the background information provided to understand the organization or project; they will then provide scores in two sections: First, the panel members provide scores on the information provided in the “Panel Questions” section. Panel members provide a score of 1 to 8 for each panel question. Second, the panel members provide additional points on two focus areas: 1) for Boulder- based organizations and 2) for encouragement points. A maximum of 4 additional points is available to the panel members for the encouragement points section, and 6 additional points for the Boulder focus section. Page 5 of 5 2025 The scores for each panel member are added together to establish a preliminary score for the application. Those preliminary scores are averaged across all the panel members to establish a preliminary score. This score is used to rank the application for consideration. For each grant category, the Arts Commission will establish a threshold score over which an application is considered eligible for an award. Please note that meeting the threshold score does not automatically approve an application for funding. In addition to providing a score, the panel will include questions or comments for each Applicant. Staff of the Office of Arts and Culture will provide these comments to the applicant before the second round of scoring. The applicant will have the opportunity to offer a one-page statement answering the questions raised, further informing the panel about the application. After the one-page response is completed, the panel will meet to discuss the application and response, then rescore the application. Once this rescore is complete, the applications are re-ranked. At the decision meeting, the members of the Boulder Arts Commission then deliberate to decide final approval of the applications which will receive a grant. The Arts Commission may a) accept the top scores in the ranking, b) choose to adjust the ranking, or c) ask the panel to reconsider specific scores. The complete scoring system and rubric can be found here. 10. Does the Boulder Arts Commission have an appeals process? Yes. The appeals process can be found here. Boulder Arts Commission 2025 Cultural Grants Funding Structure Updated September 2024 GRANT TYPE CATEGORY # OF GRANTS GRANT AMOUNT CATEGORY BUDGET GENERAL OPERATING SUPPORT Extra Large (Renewal) 9 @ $55,000 $495,000 Extra Large (New - estimated) 2 est. @ $55,000 $110,000 Large (Renewal) 10 @ $22,000 $220,000 Large (New - estimated) 4 est. @ $22,000 $88,000 Mid (Renewal) 9 @ $11,000 $99,000 Mid (New - estimated) 5 est. @ $11,000 $55,000 Small (Renewal) 14 @ $8,800 $123,200 Small (New - estimated) 5 est. @ $8,800 $44,000 PROJECT GRANTS Community Projects - Orgs 6 @ $10,000 $60,000 Community Projects – Indv 5 @ $5,000 $25,000 Arts Education 10 @ $3,000 $30,000 STRATEGIC FUNDS Rental Assistance Grants 37 @ ~ $1,000 $37,000 Artist Hiring Incentive Grants 18 @ $3,000 $54,000 SCHOLARSHIPS Professional Development 16 @ ~ $500 $8,000 Leadership Pipeline Fund 2 @ $8,000 $16,000 Cultural Field Trips 5 @ ~ $2,000 $10,000 SPONSORSHIPS Assistance for Grant Writing 8 @ $500 $4,000 TOTAL $1,478,200 Page 1 of 13 2025 Scoring System and Decision Process 2025 > How does the panel come to a decision? The panel consists of five Grant Panel members. Information on the Grant Panel can be found here. After reading your application, the panel will provide scores and comments. For General Operating Support grants and project grants, the questions are divided into two sections: First, the panel members provide scores on the information you provide in the “Panel Questions” section. Panel members provide a score of 1 to 8 for each panel question. Second, the panel members provide additional points on two focus areas: 1) for Boulder-based organizations and 2) for encouragement points. A maximum of 4 additional points is available to the panel members for the encouragement points section, and 6 additional points for the Boulder focus section. The scores for each panel member are added together to establish a preliminary score for the application. All questions are weighted equally. Those preliminary scores are averaged across all the panel members to establish a preliminary score. This score is used to rank your application for consideration. For each grant category, the Arts Commission will establish a threshold score over which an application is considered eligible for an award. Please note that meeting the threshold score does not automatically approve an application for funding. In addition to providing a score, the commissioners will include questions or comments for each applicant. We will provide these comments to you before the second round of scoring. You will have the opportunity to offer a one-page statement answering the questions raised, or further informing the panel about your application. After your one-page response is completed, the panel will meet to discuss your application and response, then rescore your application. Once this rescore is complete, the applications are re- ranked. At the decision meeting, the members of the Boulder Arts Commission then deliberate to decide final approval of the applications which will receive a grant. The Arts Commission may a) accept the top scores in the ranking, b) choose to adjust the ranking, or c) ask the panel to reconsider specific scores.After your one-page response is completed, the panel will rescore your application. Once this rescore is complete, the applications are re-ranked. At the decision meeting, the members of the Boulder Arts Commission then deliberate to decide final approval of the applications which will receive a grant. The Arts Commission may a) accept the top scores in the ranking, b) choose to adjust the ranking, or c) ask the panel to reconsider specific scores. The complete scoring system and rubric can be found below. Page 2 of 13 2025 > How do the panel members use the scoring system? Panel members use the following rating scale descriptions to help align their decisions about each score. Score Descriptor Strengths/Weaknesses 8 Exceptional Exceptionally strong (a model for field or discipline with essentially no weaknesse 7 Outstanding Very strong with some minor weaknesses. 6 Very Good Strong with numerous minor weaknesses. 5 Good Strong but with at least one moderate weakness. 4 Satisfactory Some strengths but with some moderate weaknesses. 3 Fair Some strengths but with at least one major weakness. 2 Marginal A few strengths and a few major weaknesses. 1 Poor Very few strengths and numerous major weaknesses. Minor weakness: An easily addressable weakness that does not substantially lessen impact. Moderate weakness: A weakness that lessens impact. Major weakness: A weakness that severely limits impact. Scoring System Rubrics > How do the members of the panel interpret the scoring system for each application? Before the grants awards process begins, panel members are trained in how to interpret the scoring system and rubrics, or set of criteria, which helps reduce the possibility of subjective scores based on personal preferences. Please keep in mind, however, that although panel decisions follow this set of criteria, scores could reflect a small degree of subjectivity individual to each panel member. Panel members must be able to defend their scores with observations about each application’s specific strengths or weaknesses during the scoring and re-scoring process. Following are the scoring systems for various application categories. Page 3 of 13 2025 General Operating Support Grants, page one Capacity Building. How will this grant increase the capacity of your organization to meet goals in your strategic plan? In what way will this grant increase your organization’s sustainability and resiliency? What innovations, growth, or new community benefits will be made possible by this award? 1-2: Poor to Marginal 3-4: Fair to Satisfactory 5-6: Good to Very Good 7-8: Outstanding to Exceptional None, or only a few, strong strategies to improve capacity, sustainability, innovation, growth, or community benefits. Numerous or a few major weaknesses. Some strong strategies to increase capacity, sustainability, innovation, growth, or community benefits. At least one major weakness or some moderate weaknesses. Many strengths to increase capacity, sustainability, innovation, growth, or community benefits. But, with at least one moderate weakness or numerous minor weaknesses. Outstanding case for creating organizational capacity, and improvements to sustainability, innovation, growth, or community benefits. Few or no minor weaknesses. Community Priorities The City of Boulder’s 2015 Community Cultural Plan is a visioning and strategic document that describes how the people of Boulder will align efforts, with the support of the municipal government, to achieve our collective vision: Together, we will craft Boulder’s social, physical, and cultural environment to include creativity as an essential ingredient for the wellbeing, prosperity, and joy of everyone in the community. The Community Priorities are six points that summarize the community’s most common responses in answer to the question, “What is your vision for Boulder’s culture and creative economy?” Reference: Cultural Plan and Community Priorities. Examples of ways to demonstrate impact on the Community Priorities may include descriptions of how your organization: • Supports artists and creative professionals by providing professional development programming. • Contributes to Boulder’s creative identity and creates a vibrant cultural destination through high artistic merit and excellence in the practice of a medium or discipline. • Engages the community in civic dialogue about the arts through interactive outreach in the neighborhoods. • Adds creativity in the public realm by engaging underserved populations in art-making for their community. In what way does your organization contribute to one or one or more of the Community Priorities described in the 2015 Community Cultural Plan? 1-2: Poor to Marginal 3-4: Fair to Satisfactory 5-6: Good to Very Good 7-8: Outstanding to Exceptional Does not or minimally address how the project will contribute to one or several of the Community Priorities. Few or some aspects of the project will address one or several of the Community Priorities. Several aspects of the project will significantly address one or more of the Community Priorities. The project will address one or more of the Community Priorities in very strong or exceptional ways. Page 4 of 13 2025 General Operating Support Grants, page two Proposed Outcomes and Evaluation Describe your evaluation strategy and how you will collect data. Please also include measurement of progress towards your organizational goals and how the benefit to the community will be measured. 1-2: Poor to Marginal 3-4: Fair to Satisfactory 5-6: Good to Very Good 7-8: Outstanding to Exceptional Evaluation strategy for understanding program / project success is lacking; goals, measures and plans for data collection are not in place. Provides only limited descriptions of evaluation strategies and goals with moderate weaknesses. Provides clear and thoughtful evaluation strategies and goals with a few moderate or minor weaknesses. Evaluation strategy is comprehensive. Contains detailed information on goals, benchmarks and data collection and how to measure success. Cultural equity. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support of the community. This includes providing support to applicants whose organizational leadership or audience represent groups who are typically underserved by arts programming and funding models (i.e. culturally diverse groups, organizations focused on age diversity, etc.) Describe how your project does or does not fulfil one or several of these categories. For reference, please review the Boulder Arts Commission Statement on Cultural Equity. Reference: Boulder Arts Commission Statement on Cultural Equity 1-2: Poor to Marginal 3-4: Fair to Satisfactory 5-6: Good to Very Good 7-8: Outstanding to Exceptional It offers no or very few advances for diversity, equity and inclusion. The project addresses issues of diversity, equity, and inclusion in a minor way with one or more major or moderate weaknesses. The project addresses issues of diversity, equity, and inclusion in a moderate way with few minor weaknesses. The project addresses issues of diversity, equity, and inclusion in very good or exceptional ways with one or no minor weaknesses. Encouragement Points Encouragement points. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support of the arts community. Panel members use these “extra points” to balance the scoring, emphasizing applications which tend to score lower in standard categories or historically are underrepresented in grantmaking. Commissioners will be looking for these elements in your responses above. Examples include: − Youth applicants who are applying with the help of a mentor of legal age. − Have the potential to support community and participatory culture and non-professional artmaking. − Applicants for whom English is not their first language. − Non-western European art forms or other forms of culture that have typically been disadvantaged by the systems and traditions of grantmaking. − Elements of the application that the panel member determines will significantly advance stated priorities of the Arts Commission, important issues in the community outside of the arts, or other impacts that are not expressed in the other scoring criteria. Please check this box if any of these are addressed in your application.* Are you a first time applicant or have you not been awarded a competitive grant before from the Commission?* 1 2 3 4 Page 5 of 13 2025 Does not need any “extra points” to be competitive in other grant scoring categories or the program overall. A few elements of the application indicate the need for a rebalancing of scoring in order for the applicant to be competitive in one or two scoring categories. Several of the elements of the application call for a rebalancing of scoring in order for the application to be competitive in all other scoring categories. The application as a whole indicates the need for “extra points” in order to be competitive in all scoring categories. Or, a first time applicant. Or, requires a rebalancing of scoring to offset a significant historical or structural inequity. Page 6 of 13 2025 Community Project Grant, page one Community Priorities The City of Boulder’s 2015 Community Cultural Plan is a visioning and strategic document that describes how the people of Boulder will align efforts, with the support of the municipal government, to achieve our collective vision: Together, we will craft Boulder’s social, physical, and cultural environment to include creativity as an essential ingredient for the wellbeing, prosperity, and joy of everyone in the community. The Community Priorities are six points that summarize the community’s most common responses in answer to the question, “What is your vision for Boulder’s culture and creative economy?” Reference: Cultural Plan and Community Priorities. Examples of ways to demonstrate impact on the Community Priorities may include descriptions of how your project or organization: • Supports artists and creative professionals by providing professional development programming. • Contributes to Boulder’s creative identity and creates a vibrant cultural destination through high artistic merit and excellence in the practice of a medium or discipline. • Engages the community in civic dialogue about the arts through interactive outreach in the neighborhoods. • Adds creativity in the public realm by engaging underserved populations in art-making for their community. In what way will this project contribute to one or one or more of the Community Priorities described in the 2015 Community Cultural Plan? Does the project contribute to one priority thoroughly? 1-2: Poor to Marginal 3-4: Fair to Satisfactory 5-6: Good to Very Good 7-8: Outstanding to Exceptional Does not or minimally addresses how the project will contribute to one or several of the Community Priorities. Few or some aspects of the project will address one or several of the Community Priorities. Several aspects of the project will significantly address one or more of the Community Priorities. The project will address one or more of the Community Priorities in very strong or exceptional ways. Cultural Offerings In what way does your project fill a gap in the variety of cultural offerings in Boulder? What is exciting or new about your project? 1-2: Poor to Marginal 3-4: Fair to Satisfactory 5-6: Good to Very Good 7-8: Outstanding to Exceptional Minimally fills a gap in the cultural offerings of Boulder with major weaknesses. A few aspects of the project may fill gaps in cultural offerings with a few major or moderate weaknesses; only modest innovations are proposed. Some or many aspects of the project fill gaps in cultural offerings with moderate or minor weaknesses; some new or innovative programming. The project fills gaps in cultural offering in very good or exceptional ways with a few or no minor weaknesses; the project is new and innovative. Page 7 of 13 2025 Community Project Grant, page two Cultural equity. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support of the community. This includes providing support to applicants whose organizational leadership or audience represent groups who are typically underserved by arts programming and funding models (i.e. culturally diverse groups, organizations focused on age diversity, etc.) Describe how your project does or does not fulfil one or several of these categories. For reference, please review the Boulder Arts Commission Statement on Cultural Equity. Reference: Boulder Arts Commission Statement on Cultural Equity 1-2: Poor to Marginal 3-4: Fair to Satisfactory 5-6: Good to Very Good 7-8: Outstanding to Exceptional It offers no or very few advances for diversity, equity and inclusion. The project addresses issues of diversity, equity, and inclusion in a minor way with one or more major or moderate weaknesses. The project addresses issues of diversity, equity, and inclusion in a moderate way with few minor weaknesses. The project addresses issues of diversity, equity, and inclusion in very good or exceptional ways with one or no minor weaknesses. Proposed Outcomes and Evaluation Strategy Describe your evaluation strategy and how you will collect data. Please include your goals for this project and how you will measure the benefit to the community. 1-2: Poor to Marginal 3-4: Fair to Satisfactory 5-6: Good to Very Good 7-8: Outstanding to Exceptional Evaluation strategy for understanding program / project success is lacking; goals, measures and plans for data collection are not in place. Provides only limited descriptions of evaluation strategies and goals with moderate weaknesses. Provides clear and thoughtful evaluation strategies and goals with a few moderate or minor weaknesses. Evaluation strategy is comprehensive. Contains detailed information on goals, benchmarks and data collection and how to measure success. Boulder Focus Are you a Boulder organization/individual serving Boulder or are you an organization/individual outside of Boulder and to what degree do you focus on Boulder programming? 1 2 - 3 4 - 5 6 Not based in Boulder; programs only occasionally offered in Boulder; few connections to Boulder businesses and workers; no ties to the community. May not be based in Boulder; programs regularly offered in Boulder; few connections to Boulder businesses and workers; moderate ties to the communities and neighborhoods; few connections to Boulder among staff and board. May not be based in Boulder; programs primarily in Boulder; some connections to Boulder businesses and workers; some ties to Boulder communities and neighborhoods; some connections to Boulder among the staff and boards. Based in Boulder; programs primarily offered in Boulder; significant connections to Boulder businesses and workers; Boulder communities and neighborhoods; staff and board are invested in Boulder. Page 8 of 13 2025 Encouragement Points Encouragement points. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support of the arts community. Panel members use these “extra points” to balance the scoring, emphasizing applications which tend to score lower in standard categories or historically are underrepresented in grantmaking. Commissioners will be looking for these elements in your responses above. Examples include: − First-time applicants and those who have never been awarded a grant. − Youth applicants who are applying with the help of a mentor of legal age. − Have the potential to support community and participatory culture and non-professional artmaking. − Applicants for whom English is not their first language. − Non-western European art forms or other forms of culture that have typically been disadvantaged by the systems and traditions of grantmaking. − Elements of the application that the panel member determines will significantly advance stated priorities of the Arts Commission, important issues in the community outside of the arts, or other impacts that are not expressed in the other scoring criteria. Please check this box if any of these are addressed in your application.* Are you a first time applicant or have you not been awarded a competitive grant before from the Commission?* 1 2 3 4 Does not need any “extra points” to be competitive in other grant scoring categories or the program overall. A few elements of the application indicate the need for a rebalancing of scoring in order for the applicant to be competitive in one or two scoring categories. Several of the elements of the application call for a rebalancing of scoring in order for the application to be competitive in all other scoring categories. The application as a whole indicates the need for “extra points” in order to be competitive in all scoring categories. Or, a first time applicant. Or, requires a rebalancing of scoring to offset a significant historical or structural inequity. Page 9 of 13 2025 Arts Education Projects Grant, page one Benefit to Students In what ways will this project directly benefit the students and their growth as cultural participants or in the creative industries? What new skills or experiences will be offered? How does this project enhance, or fill a gap in, the generally available curriculum and offerings? 1-2: Poor to Marginal 3-4: Fair to Satisfactory 5-6: Good to Very Good 7-8: Outstanding to Exceptional Benefits to students in cultural participation or skill development are not or inadequately addressed with many major weaknesses. The project will benefit students’ cultural participation or skill development in only a few minor ways. Many significant benefits to cultural participation or skill development are proposed with a few minor weaknesses. Benefits to cultural participation or skill development are very good or exceptional with only a few or no minor weaknesses. Complementing Curriculum and Offerings How does this project enhance, or fill a gap in, the generally available curriculum and offerings? 1-2: Poor to Marginal 3-4: Fair to Satisfactory 5-6: Good to Very Good 7-8: Outstanding to Exceptional The project does not demonstrate any enhancements to curriculum. Enhancements to curriculum or offerings are modest with many major or moderate weaknesses. There are clear enhancements to curriculum and offerings with only a few minor weaknesses. The project has very good or exceptional enhancements to curriculum and offerings with only a few or no minor weaknesses. Proposed Outcomes and Evaluation Strategy How will the benefits to the students be measured? 1-2: Poor to Marginal 3-4: Fair to Satisfactory 5-6: Good to Very Good 7-8: Outstanding to Exceptional The outcomes and evaluation strategy are not or inadequately addressed with many major weaknesses. The outcomes and evaluation strategy are addressed in a few minor ways. The outcomes and evaluation strategy are addressed in a significant and positive way, with a few minor weaknesses. The project addresses outcomes and evaluation in a very good or excellent way with only a few or no minor weaknesses. Community Priorities The City of Boulder’s 2015 Community Cultural Plan is a visioning and strategic document that describes how the people of Boulder will align efforts, with the support of the municipal government, to achieve our collective vision: Together, we will craft Boulder’s social, physical, and cultural environment to include creativity as an essential ingredient for the wellbeing, prosperity, and joy of everyone in the community. The Community Priorities are six points that summarize the community’s most common responses in answer to the question, “What is your vision for Boulder’s culture and creative economy?” Reference: Cultural Plan and Community Priorities. Examples of ways to demonstrate impact on the Community Priorities may include descriptions of how your project or organization: • Supports artists and creative professionals by providing professional development programming. • Contributes to Boulder’s creative identity and creates a vibrant cultural destination through high artistic merit and excellence in the practice of a medium or discipline. • Engages the community in civic dialogue about the arts through interactive outreach in the neighborhoods. Page 10 of 13 2025 • Adds creativity in the public realm by engaging underserved populations in art-making for their community. Page 11 of 13 2025 Arts Education Projects Grant, page two In what way will this project contribute to one or one or more of the Community Priorities described in the 2015 Community Cultural Plan? Does the project contribute to one priority thoroughly?* 1-2: Poor to Marginal 3-4: Fair to Satisfactory 5-6: Good to Very Good 7-8: Outstanding to Exceptional Does not or minimally addresses how the project will contribute to one or several of the Community Priorities. Few or some aspects of the project will address one or several of the Community Priorities. Several aspects of the project will significantly address one or more of the Community Priorities. The project will address one or more of the Community Priorities in very strong or exceptional ways. Cultural equity Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support of the community. This includes providing support to applicants whose organizational leadership or audience represent groups who are typically underserved by arts programming and funding models (i.e. culturally diverse groups, organizations focused on age diversity, etc.) Describe how your project does or does not fulfil one or several of these categories. For reference, please review the Boulder Arts Commission Statement on Cultural Equity. Reference: Boulder Arts Commission Statement on Cultural Equity 1-2: Poor to Marginal 3-4: Fair to Satisfactory 5-6: Good to Very Good 7-8: Outstanding to Exceptional It offers no or very few advances for diversity, equity and inclusion. The project addresses issues of diversity, equity, and inclusion in a minor way with one or more major or moderate weaknesses. The project addresses issues of diversity, equity, and inclusion in a moderate way with few minor weaknesses. The project addresses issues of diversity, equity, and inclusion in very good or exceptional ways with one or no minor weaknesses. Boulder Focus Are you a Boulder organization/individual serving Boulder or are you an organization/individual outside of Boulder and to what degree do you focus on Boulder programming? 1 2 - 3 4 - 5 6 Not based in Boulder; programs only occasionally offered in Boulder; few connections to Boulder businesses and workers; no ties to the community. May not be based in Boulder; programs regularly offered in Boulder; few connections to Boulder businesses and workers; moderate ties to the communities and neighborhoods; few connections to Boulder among staff and board. May not be based in Boulder; programs primarily in Boulder; some connections to Boulder businesses and workers; some ties to Boulder communities and neighborhoods; some connections to Boulder among the staff and boards. Based in Boulder; programs primarily offered in Boulder; significant connections to Boulder businesses and workers; Boulder communities and neighborhoods; staff and board are invested in Boulder. Encouragement Points Encouragement points. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support of the arts community. Panel members use these “extra points” to balance the scoring, emphasizing applications which tend to score lower in standard categories or historically are underrepresented in grantmaking. Commissioners will be looking for these elements in your responses above. Page 12 of 13 2025 Examples include: − First-time applicants and those who have never been awarded a grant. − Youth applicants who are applying with the help of a mentor of legal age. − Have the potential to support community and participatory culture and non-professional artmaking. − Applicants for whom English is not their first language. − Non-western European art forms or other forms of culture that have typically been disadvantaged by the systems and traditions of grantmaking. − Elements of the application that the panel member determines will significantly advance stated priorities of the Arts Commission, important issues in the community outside of the arts, or other impacts that are not expressed in the other scoring criteria. Please check this box if any of these are addressed in your application.* Are you a first time applicant or have you not been awarded a competitive grant before from the Commission?* 1 2 3 4 Does not need any “extra points” to be competitive in other grant scoring categories or the program overall. A few elements of the application indicate the need for a rebalancing of scoring in order for the applicant to be competitive in one or two scoring categories. Several of the elements of the application call for a rebalancing of scoring in order for the application to be competitive in all other scoring categories. The application as a whole indicates the need for “extra points” in order to be competitive in all scoring categories. Or, a first time applicant. Or, requires a rebalancing of scoring to offset a significant historical or structural inequity. Page 13 of 13 2025 Leadership Pipeline Fund Scholarship 1-3: Poor to Fair 4-6: Satisfactory 7-8: Outstanding to Exceptional Poor to fair candidates will not demonstrate emerging leadership capabilities or an interest in pursuing a career in the arts in the City of Boulder. They will have had access to traditional leadership development opportunities. They will not have an interest in becoming a mentor/advocate for others going forward. Satisfactory candidates will show emerging leadership capabilities but may not display a reasonable commitment to pursuing a career in the arts locally in Boulder in the near future. The strongest candidates will show emerging leadership capabilities, a strong and demonstrated interest in pursuing a career in the arts in Boulder, and have had limited access to traditional leadership development opportunities due to financial, social, or cultural barriers. 2025 Grants and Meetings Schedule Updated September 2024 Grant Panel Interviews?? Decisions in January Info Sessions and Training - Info session – Thursday, November 21 at 11:30 a.m. at location TBD - Info session - December 12 at 4 p.m. at location TBD - Grant Panel Program training – Wednesday, January 22, 2025, from 4 to 6 p.m. at the Office of Arts + Culture, Community Vitality Department Professional Development Grants, Round One - Wednesday, January 1, 2025 – Applications open - Wednesday, January 29 at 11:59 p.m. – Deadline for applications - January 29 to February 7 – Staff review of applications (10 days) - Friday, February 7 - Notification of decisions Artist Hiring Incentive Grants, Round One - Monday, January 1, 2025 – Applications open - Friday, January 17 at 11:59 p.m. – Deadline for applications - January 17 to January 24 – Staff reviews applications for eligibility - Friday, January 24 – Staff uses Picker Wheel website to select 6 awardees randomly from the applicants. This is recorded for transparency. Applicants are notified via email and grantees are announced at the next meeting of the Boulder Arts Commission following the deadline. General Operating Support 2025 Recertification Report Due - Monday, February 3, 2025 at 11:59 p.m. – Report due - February 26 – Arts Commission meeting. Discussion and decisions on reports General Operating Support 2025 New Applications - Wednesday, February 12 at 11:59 p.m. – Deadline for applications - February 12 to 19 – Review by staff for eligibility and revision by applicants if necessary - February 19 to March 5 – Preliminary review and score by panel (15 days) - March 5 to 12 – Score processing by staff - March 12 – Preliminary scores and comments sent to applicants via email - March 12 to March 19 – Applicants prepare and send written responses to the panel’s questions. The written response should be emailed to Sarah Harrison at culturegrants@bouldercolorado.gov by Wednesday, March 19, 2025, at 11:59pm. - March 19 to 21 – Response processing by staff - March 21 – Responses sent to panel. - March 26 (est.) – Panel meeting to discuss applications - March 26 to April 9 – Final review and score by panel (15 days) - April 9 to 18 – Processing of final scores - April 18 – Final scores published in the Arts Commission meeting packet - April 23 – Arts Commission meeting. Discussion and final decisions on grants Artist Hiring Incentive Grants, Round Two - Monday, January 27 – Applications open - Friday, March 7 at 11:59 p.m. – Deadline for applications - Marh 14 to March 21 – Staff reviews applications for eligibility - Friday, March 21 – Staff uses Picker Wheel website to select 6 awardees randomly from the applicants. This is recorded for transparency. Applicants are notified via email and grantees are announced at the next meeting of the Boulder Arts Commission following the deadline. Professional Development Grants, Round Two - Wednesday, February 26 – Applications open - Monday, March 31 at 11:59 p.m. - Deadline for applications - March 31 to April 14 – Staff review of applications (15 days) - Tuesday, April 15 - Notification of decision Community Project Grants – Organizations - Wednesday, March 12 at 11:59 p.m. – Deadline for applications - March 12 to March 19 – Review by staff for eligibility and revision by applicants if necessary - March 19 to April 2 – Preliminary review and score by panel (15 days) - April 2 to April 9 – Score processing by staff - April 9 – Preliminary scores and comments sent to applicants via email - April 9 to April 16 – Applicants prepare and send written responses to the panel’s questions. The written response should be emailed to Sarah Harrison at culturegrants@bouldercolorado.gov by Wednesday April 16, 2023, at 11:59pm. - April 16 to 18 – Response processing by staff - April 18 – Responses sent to panel - April 23 (est.) – Panel meeting to discuss applications - April 23 to May 7 – Final review and score by panel (15 days) - May 7 to 23 – Processing of final scores - May 23 – Final scores published in the Arts Commission meeting packet - Wednesday May 28, 2025 – Arts Commission meeting. Discussion and final decisions on grants Artist Hiring Incentive Grants, Round Three - Monday, March 24 – Applications open - Friday, April 25 at 11:59 p.m. – Deadline for applications - April 25 to May 2 – Staff reviews applications for eligibility - Friday, May 2 – Staff uses Picker Wheel website to select 6 awardees randomly from the applicants. This is recorded for transparency. Applicants are notified via email and grantees are announced at the next meeting of the Boulder Arts Commission following the deadline. Community Project Grants – Individuals - Wednesday, April 16 at 11:59 p.m. – Deadline for applications - April 16 to 23 – Review by staff for eligibility and revision by applicants if necessary - April 23 to May 7 – Preliminary review and score by panel (15 days) - May 7 to 14 – Score processing by staff - May 14 – Preliminary scores and comments sent to applicants via email - May 14 to 21 – Applicants prepare and send written responses to the panel’s questions. The written response should be emailed to Sarah Harrison at culturegrants@bouldercolorado.gov by Wednesday April 16, 2023, at 11:59pm. - May 21 to 23 – Response processing by staff - May 23 – Responses sent to panel - May 28 (est.) – Panel meeting to discuss applications - May 28 to June 11 – Final review and score by panel (15 days) - June 11 to 20 – Processing of final scores - June 20 – Final scores published in the Arts Commission meeting packet - Wednesday, June 25, 2025 – Arts Commission meeting. Discussion and final decisions on grants Arts Education Project Grants - Wednesday, May 14 at 11:59 p.m. – Deadline for applications - May 14 to 21 – Review by staff for eligibility and revision by applicants if necessary - May 21 to June 4 – Preliminary review and comments by panel (15 days) - June 4 to June 11 – Score processing by staff - June 11 – Preliminary scores and comments sent to applicants via email - June 11 to 18 – Applicants prepare and send written responses to the panel’s questions. The written response should be emailed to Sarah Harrison at culturegrants@bouldercolorado.gov by Wednesday April 16, 2023, at 11:59pm. - June 18 to 20 – Response processing by staff - June 20 – Responses sent to panel - June 25 (est.) – Panel meeting to discuss applications - June 25 to July 9 – Final review and score by panel (15 days) - July 9 to 25 - Processing of final scores - July 25 - Final scores published in the Arts Commission meeting packet - Wednesday, July 30 - Arts Commission meeting. Discussion and final decisions on grants Leadership Pipeline Fund Scholarships - Wednesday, June 11 at 11:59 p.m. – Deadline for applications - June 11 to 18 – Review by staff for eligibility and revision by applicants if necessary - June 18 to July 2 – Preliminary review and comments by panel (15 days) - July 2 to July 9 – Score processing by staff - July 9 – Preliminary scores and comments sent to applicants via email - July 9 to July 16 – Applicants prepare and send written responses to the panel’s questions. The written response should be emailed to Sarah Harrison at culturegrants@bouldercolorado.gov by Wednesday April 16, 2023, at 11:59pm. - July 16 to 18 – Response processing by staff - July 18 – Responses sent to panel - July 23 (est.) – Panel meeting to discuss applications - July 23 to August 6 – Final review and score by panel (15 days) - August 6 to 22 - Processing of final scores - August 22 - Final scores published in the Arts Commission meeting packet - Wednesday, August 27 - Arts Commission meeting. Discussion and final decisions on grants ------------------------------ Professional Development Grants Two deadlines. These are awarded by Office of Arts and Culture staff on a set of criteria, and on a first come, first served basis. Staff reviews applications and awards are announced at the next meeting of the Boulder Arts Commission following the deadline. Rental Assistance Grants These are awarded on a first come, first served basis. Staff reviews applications and awards are announced at the next meeting of the Boulder Arts Commission following the deadline. Macky Auditorium, eTown Hall, and Roots Music Project Fee Waivers These are awarded on a first come, first served basis. Staff reviews applications and awards are announced at the next meeting of the Boulder Arts Commission following the deadline. Cultural Field Trip Fund These are awarded on a first come, first served basis. Staff reviews applications and awards are announced at the next meeting of the Boulder Arts Commission following the deadline. ----------------------------- 2025 Boulder Arts Commission MEETING CALENDAR Meetings held 6 to 8 p.m. January 29, 2025 February 26, 2025 March 26, 2025 April 23, 2025 May 28, 2025 June 25, 2025 July 30, 2025 August 27, 2025 September 24, 2025 October 22, 2025 November 19, 2025 December 17, 2025 Page 1 of 4 2025 Grant Application Guidelines & Process Before beginning the application process, review the eligibility requirements and grant program descriptions by visiting the Office of Arts and Culture’s website. HOW TO APPLY This process may vary per grant. 1. Review the application in full at Office of Arts and Culture’s website. 2. Log onto the Boulder Arts Commission online grant portal. If you have not logged on before, make a profile. Applications must be submitted using our online grant applications. 3. Complete the application by 11:59 p.m. on the day of the deadline. 4. Look for an automated email message confirming receipt of your application. 5. After the deadline, applications will be sent to the panel for scoring and comments. The panel consists of five grant panel members. Information on the grant panel can be found on the website. 6. You will receive notification that the panel’s scores and comments on your application are available. Please review their scores and comments and prepare a one-page response for the panel. 7. Before the Arts Commission meeting, the panel will rescore the applications. At the decision meeting, the members of the Boulder Arts Commission then review the panel’s recommendations and deliberate to decide final approval of the applications which will receive a grant. 5. After the deadline, staff will send all applications to the panel for scoring and comments. The panel consists of the seven City Council-appointed Boulder Arts Commissioners. 6. You will receive notification that the panel’s scores and comments on your application are available. Please review their scores and comments and prepare a one-page response for the panel. 7. Before the Arts Commission meeting, the panel will rescore the applications. At the decision meeting, the members of the Boulder Arts Commission then deliberate to decide final approval of the applications which will receive a grant. 8. If you are awarded a grant, staff from the Office of Arts and Culture will contact you to complete any necessary paperwork. ADDITIONAL INFORMATION ABOUT APPLICATION 1. Grant workshop. Attendance at a grant workshop is highly encouraged. Contact the grants coordinator manager with any questions you may have on the application or process. 2. Application. Submit your application online no later than 11:59 p.m. on the deadline. Applications are made through the Office of Arts and Culture’s website. 3. Staff review. Staff reviews all applications for completeness and compliance with grant requirements. 4. Grant revisions. Staff will contact applicants if any revisions are necessary. Page 2 of 4 2025 5. Panel sequestration. During the scoring process, from the opening of the online panel system until the finalists are approved, the members of the panel may not be contacted through any means by applicants and/or their surrogates. 6. Questions or concerns about application. Applicants with questions or concerns about the status of their application may contact staff, who then may at their discretion communicate with the panel members. Communications will not be passed on to panel members if the staff determines that the question or message: a) is intended to lobby the panel members in favor of an application, or b) will purposefully or inadvertently interfere with the stewardship of the grants program. 7. Preliminary panel review and scoring. Panel members score the applications. The panel members are also encouraged to add any questions or comments to their score, which can be useful to applicants in preparing their one-page response. An explanation of the scoring system and the rubrics used by the panel can be found here. 8. Preliminary scores. Applicants will be notified when scores and comments are available. 9. Preparation of one-page response. Applicants have time to prepare a one-page response document for the panel following the first round of scoring and comments. The one-page response is intended to add to the information found in the application based on the comments and questions of the panel. Please do not repeat the information in your application. 9. Rescoring of grant applications. Before the Arts Commission meeting, the panel will rescore the applications. At the decision meeting, the members of the Boulder Arts Commission then deliberate to decide final approval of the applications which will receive a grant. 10. Funding decisions. The Boulder Arts Commission makes final decisions on Community Project Grants, Arts Education Grants, and Operating Grants. 11. Thanking City Council. It is suggested that all grant recipients write the Boulder City Council members to thank them for supporting the Boulder Arts Commission and the Office of Arts and Culture. Please let them know how this grant will be used, and the difference it will make to your organization. Please also invite them to attend your events and programs. Visit the City Council website page to find out more about contacting City Council members. 12. Written Appeals Process. The deadline for a written appeal is 14 days after funding decisions has been made by the Boulder Arts Commission. The appeals process can be found on the Office of Arts and Culture website. GRANT ADMINISTRATION – MANAGING AWARDS APPEALS PROCESS Written appeals process. The deadline for a written appeal is 14 days after funding decisions have been made. The appeals process can be found on our website. APPLY Page 3 of 4 2025 Log onto the Boulder Arts Commission online grant portal to preview and apply. If you have not logged on before, make a profile. Applications must be submitted using our online grant applications. REPORTING If awarded a grant, Grantees will need to complete a grant report at the Boulder Arts Commission online grant portal. After logging in, go to Dashboard then Follow Up. Use the Edit button to review and complete the final report. The report due date is in your grant application. GRANT AWARDS 1. Notifications and dispersal of funds. Staff notifies all applicants if their application has been successful and begins the process of securing supporting information and issuing payment for successful applicants. Grantees must contact the grant coordinator to arrange for payment. Checks are sent by mail or electronically to bank accounts designated by the applicant. 2. Communications. All official communications and notifications will be made to the named individual applicant or person designated as the organization contact. It is this person's responsibility to communicate Boulder Arts Commission requirements of the grant award to collaborators or other participants. This includes, but is not limited to, requirements for compliance with grant agreements, identifying Boulder Arts Commission sponsorship on publicity materials, and reporting. 3. Implementation. Grantees shall implement programs / projects as outlined in the grant application. Any change to the project, venue, Grantee address, schedule, or staff / team members must be reported to culturegrants@bouldercolorado.gov. 4. Award amount. The Boulder Arts Commission reserves the right to adjust the amount of a grant award offered to an Applicant. 5. PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement Association (PERA) will be impacted by a withholding requirement enacted by the Colorado State Legislature if awarded an arts grant. Details are available on the PERA website. See "Disclosure of Compensation." 6. Vendor forms. Grantees must submit a City of Boulder vendor form and current IRS W-9 form in order to receive the grant award. The W-9 must be in the same name as the Grantee named on the grant application. Individual Grantees must also submit a Determination of Independent Contractor / Employee Status for Payment document and copy of their Driver’s License. Applicants will receive the appropriate forms from payments@bouldercolorado.gov. Failure to supply a proper W-9 may invalidate the grant award. 7. IRS taxation. Grant awards are non-transferable, taxable and are reported to the federal government. 8. Agreement. When a grant award is made by the Boulder Arts Commission, the successful Applicant will be contacted by staff to sign a Grant Letter of Agreement. In that agreement, the Grantee will indicate the completion date of the project and the date a grant report will be submitted. Page 4 of 4 2025 9. Issuance of funding checks. Once the agreement is signed, staff of the Office of Arts and Culture will submit it to City Finance along with the invoice. Funds/checks are delivered within the next three weeks. Community Project, Arts Education, and Professional Development Grants are initially funded at 80 percent of the grant amount awarded. The remaining 20 percent of the grant awarded is paid out upon receipt and Boulder Arts Commission approval of the grant report. The remaining grants are paid in full once the agreement is signed. Failure to submit a final grant report will result in ineligibility to apply for future grants. 10. Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts Commission-funded projects must include the following credit line: This project is funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission logo may be used. The Grantee must sign a release form and submit photographs and/or videos of the project that the Office and Arts and Culture may use on its website, social media, printed materials or for any other publicity purpose. 11. Thanking City Council. It is suggested that all grant recipients write the Boulder City Council members to thank them for supporting the Boulder Arts Commission and the Office of Arts and Culture. Please let them know how this grant will be used, and the difference it will make to your organization. Please also invite them to attend your events and programs. Visit the City Council website page to find out more about contacting City Council members. Page 1 of 2 2025 Grant FAQs > Do I need to be a non-profit to apply? Specifics vary from application to application. Non-profit status is not required to apply for General Operating Support Grants at certain levels, Community Projects Grants, Arts Education Grants, or Rental Assistance Grants. > Must an organization be headquartered in Boulder to be eligible? It varies depending on the grant. For General Operating Support Grants the organization must demonstrate that they are headquartered in Boulder. For all other grants, projects must have a significant component of public programming that takes place within the city limits of Boulder. This programming must meet the criteria described in the Chapter 14-1-2 of the City of Boulder Revised Code. Also, though anyone may apply, preference is given through the panel process to organizations that are based in, or focused on, the Boulder community. The term “city limits of Boulder” is defined in the Boulder Valley Comprehensive Plan. For additional information on the planning area and Comprehensive Plan visit this link. As a shorthand, office staff use addresses with the zip code starting with 803— to determine if it is in the acceptable area. > How much detail is required for the organizational information such as board members and budget documents? The required documents and information in the organizational information section of the application is used to give the commissioners an understanding of your organization: what you do, how you do it, and who is involved. Make sure your details are complete, and convey the necessary information, but not protracted. An article and examples of budget documents can be found through this link. > Who is on the panel? The panel consists of the seven City Council-appointed Boulder Arts Commissioners.five grant panelists. Information on the Grant Panel can be found here. > How does the panel come to their decision? Specifics vary from application to application. For General Operating Support and project grants, the panel will read through your background information to understand your organization or project; they will then provide scores in two sections: First, the panel members provide scores on the information you provide in the “Panel Page 2 of 2 2025 Questions” section. Panel members provide a score of 1 to 8 for each panel question. Second, the panel members provide additional points on two focus areas: 1) for Boulder- based organizations and 2) for encouragement points. A maximum of 4 additional points is available to the panel members for the encouragement points section, and 6 additional points for the Boulder focus section. The scores for each panel member are added together to establish a preliminary score for the application. All questions are weighted equally. Those preliminary scores are averaged across all the panel members to establish a preliminary score. This score is used to rank your application for consideration. For each grant category, the Arts Commission will establish a threshold score over which an application is considered eligible for an award. Please note that meeting the threshold score does not automatically approve an application for funding. In addition to providing a score, the commissioners will include questions or comments for each applicant. We will provide these comments to you before the second round of scoring. You will have the opportunity to offer a one-page statement answering the questions raised, or further informing the panel about your application. After your one-page response is completed, the panel will rescore your application. Once this rescore is complete, the applications are re-ranked. At the decision meeting, the members of the Boulder Arts Commission then deliberate to decide final approval of the applications which will receive a grant. The Arts Commission may a) accept the top scores in the ranking, b) choose to adjust the ranking, or c) ask the panel to reconsider specific scores. The complete scoring system and rubric can be found here. > If I am awarded a grant, may I apply for other opportunities? Only one Professional Development Sponsorship is awarded per applicant annually. There are no other restrictions on applying for multiple grants. In several categories you may only receive one award annually; see each grant’s eligibility requirements and details for information. > Does the Boulder Arts Commission have an appeals process? Yes. The appeals process can be found here. 2025 General Eligibility Requirements Contractual age. All applicants must be of legal contractual age as defined by the state of Colorado (18 years). We encourage those younger than 18 years of age to collaborate with an eligible artist or organization in order to apply. Contact the Office of Arts and Culture to learn more. City of Boulder Conflict of Interest policy. City employees are not eligible to receive grant funding. Good standing. Applicants must be in good standing with the Boulder Arts Commission having met agreed-upon deadlines for any previous Boulder Arts Commission-sponsored project, and/or can demonstrate good faith efforts to comply with Boulder Arts Commission requests regarding previous projects. Compliance with law and policy. All applicants, organizations, and the content of all projects must comply with the ordinances and policies of the City of Boulder. Service area. The product (performance, piece of art, etc.) funded in whole or in part by the Boulder Arts Commission must be provided for and accessible to the Boulder community. Any product that receives other funding may be held in another municipality or area, provided that at least one performance is provided within Boulder Valley, as defined in the Boulder Valley Comprehensive Plan, and is for the direct benefit of the Boulder community. As a shorthand, office staff use addresses with the zip code starting with 803— to determine if it is in the acceptable area. Civil Rights Act compliance. All applicants must comply with Title VII of the U.S. Civil Rights Act of 1964 and Section 504 of the Federal Rehabilitation Act of 1973 to the end that no person in the United States shall, on the grounds of race, color, national origin, physical or mental handicap, sex or religion, be excluded. Exclusions. Funds will not be provided for: projects that have occurred before the grant funding decisions have been made, the purchase of alcohol or marijuana, debt reduction, creating or building endowments, political activity, programming that promotes a single religion over others, re-granting of the funds, or for capital construction or acquisition of real estate unless exceptionally approved by the Boulder Arts Commission with a showing of a significant public purpose. Arts Education Project Grant Full application Si prefiere leer este documento en español, haga clic aquí. Se puede responder a la solicitud en español. Un miembro del personal de la Oficina de Artes y Cultura traducirá sus respuestas para que sean revisadas. For this application in other languages please contact the Office of Arts + Culture Program Manager Lauren Click at clickl@bouldercolorado.gov . PURPOSE: The Arts Education Project Grant provides opportunities for children in the City of Boulder to have unique experiences with practicing artists, access to tools and techniques, or improved instruction in the creative professions. The goal of the grant is to increase the exposure of students to unique and memorable experiences that may shape their future in cultural participation and creative careers. HOW TO APPLY 1. Review the below information. 2. Log onto the Boulder Arts Commission online grant portal. If you have not logged on before, create a profile. Applications must be submitted through this online grant application system. 3. Complete the application by 11:59 p.m. on the day of the deadline. 4. Look for an automated email message confirming receipt of your application. 5. After the deadline, applications will be sent to the panel for scoring and comments. The panel consists of the seven City Council-appointed Boulder Arts Commissioners. 6. You will receive notification that the panel’s preliminary scores and comments on your application are available. Please review their scores and comments and prepare a one- page response for the panel. 7. Before the Arts Commission meeting, the panel will re-score the applications. At the decision meeting, the members of the Boulder Arts Commission then deliberate to decide final approval of the applications which will receive a grant. 8. When a grant is awarded, staff from the Office of Arts and Culture will contact the successful Applicant to complete any necessary paperwork. Total Funds: $30,000 Awards: Approximately 10 awards at $3,000 each Details: The award amount of $3,000 is a maximum funding guideline. Smaller requests will be accepted. Cycle: Annually DEADLINE TO SUBMIT APPLICATION: Wednesday, May 14 at 11:59 p.m.Wednesday, April 17 at 11:59 p.m. Page 2 of 8 2025 Decision Timeline: - Wednesday, May 14 at 11:59 p.m. – Deadline for applications - May 14 to 21 – Review by staff for eligibility and revision by applicants if necessary - May 21 to June 4 – Preliminary review and comments by panel (15 days) - June 4 to June 11 – Score processing by staff - June 11 – Preliminary scores and comments sent to applicants via email - June 11 to 18 – Applicants prepare and send written responses to the panel’s questions. The written response should be emailed to Sarah Harrison at culturegrants@bouldercolorado.gov by Wednesday April 16, 2023, at 11:59pm. - June 18 to 20 – Response processing by staff - June 20 – Responses sent to panel - June 25 (est.) – Panel meeting to discuss applications - June 25 to July 9 – Final review and score by panel (15 days) - July 9 to 25 - Processing of final scores - July 25 - Final scores published in the Arts Commission meeting packet - Wednesday, July 30 - Arts Commission meeting. Discussion and final decisions on grants - Wednesday, April 17 at 11:59 p.m. – Deadline for applications - April 17 to 24 – Review by staff for eligibility and revision by applicants if necessary - April 24 to May 8 – Preliminary review and score by panel (15 days) - May 8 to 15 – Score processing by staff - May 15 – Preliminary scores and comments sent to applicants via email - May 15 to 22 – Applicants prepare and send written responses to the panel’s questions. The written response should be emailed to Lauren Click at clickl@bouldercolorado.gov by Wednesday, May 22, 2024, at 11:59pm. - May 22 to 29 – Response processing by staff - May 29 – Responses sent to panel - May 29 to June 12 – Final review and score by panel (15 days) - June 12 to 21 – Processing of final scores - June 21 – Final scores sent to applicants via email - June 26, 2024 – Arts Commission meeting. Discussion and final decisions on grants ELIGIBILITY REQUIREMENTS • General eligibility. Meets all general eligibility requirements. • Open to educators, administrators, and presenters. Classroom teachers and school administrators in public schools, private schools, home school associations, and non- traditional classroom settings, as well as artists / individuals / organizations collaborating with schools on programming are eligible. • Service area and programming. Projects must have a demonstrated benefit to school children in the City of Boulder. This programming must meet the criteria described in the Chapter 14-1-2 of the City of Boulder Revised Code. For the determination of programming location, the term “Boulder” is defined in the Boulder Valley Comprehensive Plan. For additional information on the planning area and Comprehensive Plan visit this link. As a short hand, office staff use addresses with the zip code starting with 803— to determine if it is in the acceptable area. • Timing. Projects must take place after the grant deadline and end before the end of the 20254 spring semester. Page 3 of 8 2025 REVIEW PROCESS > Deliberation. Applications are reviewed by the Boulder Arts Commission grants panel. Final funding decisions are made at public Boulder Arts Commission meetings. See schedule. > Evaluation of applications. Funding in previous years does not imply continued support. Each application is reviewed anew in the context of current policies and applications. Applicants that have received repeated funding should be aware that the Boulder Arts Commission looks for indication of growth and a fresh approach to their work. > Evaluation criteria. • Benefit to students (Maximum 8 points) • Complementing curriculum and offerings (Maximum 8 points) • Proposed outcomes and evaluation strategy (Maximum 8 points) • Community priorities (Maximum 8 points) • Cultural equity (Maximum 8 points) • Boulder Focus (Maximum 6 points) • Encouragement points (Maximum 4 points) > The complete scoring system and rubric for the Arts Education Project Grant can be found here. APPEALS PROCESS Written appeals process. The deadline for a written appeal is 14 days after funding decisions has been made by the Boulder Arts Commission. The appeals process can be found on our website. APPLY Log onto the Boulder Arts Commission online grant portal to preview and apply. If you have not logged on before, make a profile. Applications must be submitted using our online grant applications. GRANT AWARDS 1. Notifications and dispersal of funds. Staff notifies all applicants if their application has been successful and begins the process of securing supporting information and issuing payment for successful applicants. Grantees must contact the grant coordinator to arrange for payment. Checks are sent by mail or electronically to bank accounts designated by the applicant. 2. Communications. All official communications and notifications will be made to the named individual applicant or person designated as the organization contact. It is this person's responsibility to communicate Boulder Arts Commission requirements of the grant award to collaborators or other participants. This includes, but is not limited to, requirements for compliance with grant agreements, identifying Boulder Arts Commission sponsorship on publicity materials, and reporting. 3. Implementation. Grantees shall implement programs / projects as outlined in the grant application. Any change to the project, venue, Grantee address, schedule, or staff / team members must be reported to culturegrants@bouldercolorado.gov. Page 4 of 8 2025 4. Award amount. The Boulder Arts Commission reserves the right to adjust the amount of a grant award offered to an Applicant. 5. PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement Association (PERA) will be impacted by a withholding requirement enacted by the Colorado State Legislature if awarded an arts grant. Details are available on the PERA website. See "Disclosure of Compensation." 6. Vendor forms. Grantees must submit a City of Boulder vendor form and current IRS W- 9 form in order to receive the grant award. The W-9 must be in the same name as the Grantee named on the grant application. Individual Grantees must also submit a Determination of Independent Contractor / Employee Status for Payment document and copy of their Driver’s License. Applicants will receive the appropriate forms from payments@bouldercolorado.gov. Failure to supply a proper W-9 may invalidate the grant award. 7. IRS taxation. Grant awards are non-transferable, taxable and are reported to the federal government. 8. Agreement. When a grant award is made by the Boulder Arts Commission, the successful Applicant will be contacted by staff to sign a Gant Letter of Agreement. In that agreement, the Grantee will indicate the completion date of the project and the date a grant report will be submitted. 9. Issuance of funding checks. Once the agreement is signed, staff of the Office of Arts and Culture will submit it to City Finance along with the invoice. Funds/checks are delivered within the next three weeks. Grants are initially funded at 80 percent of the grant amount awarded. The remaining 20 percent of the grant awarded is paid out upon receipt and Boulder Arts Commission approval of the grant report. Failure to submit a final grant report will result in ineligibility to apply for future grants. 10. Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts Commission-funded projects must include the following credit line: This project is funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission Logo may be used. The Grantee must sign a release form and submit photographs and/or videos of the project that the Office and Arts and Culture may use on its website, social media, printed materials or for any other publicity purpose. 11. Thanking City Council. It is suggested that all grant recipients write the Boulder City Council members to thank them for supporting the Boulder Arts Commission and the Office of Arts and Culture. Please let them know how this grant will be used, and the difference it will make to your organization. Please also invite them to attend your events and programs. Visit the City Council website page to find out more about contacting City Council members. REQUIRED REPORTING ON FUNDED PROJECTS > Timeframe for reporting. The grant report is due one month after the project is completed. > Method. Submit the report through the online system access through the boulderarts.org website. Log in with the same username and password utilized to submit the application. After logging in, go to the ‘Dashboard’, then you’ll see a ‘Follow Up’ section for the grant. On the far right is the ‘Edit’ button. That will take you to complete the final report. > Extension requests for reporting. If circumstances delay the Grantee’s ability to complete the project and/or the report, the Grantee must notify the Boulder Arts Commission before Page 5 of 8 2025 the original report deadline by submitting an email addressed to the Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following information: o an update on the project status, o a request to change the project completion date, and o new report due date. > Responsibility. The Grantee is responsible for submitting a report by the due date. The Boulder Arts Commission recommends reviewing the online report form well in advance. There is no grace period for the report. > Consequence of Delinquent Report. Unless an extension request is approved by the Boulder Arts Commission in advance of the due date, all individuals or organizations / businesses attached as collaborators on the project will no longer be eligible to apply for Boulder Arts Commission grants until the delinquent report has been received. APPLICATION COPY Certification I certify that I have read the above information and that this project meets the Boulder Arts Commission’s eligibility requirements and, if a funding award is made, will continue to comply with the Boulder Arts Commission’s requirements and meet with guidelines for high artistic quality, community impact, inclusiveness, funding acknowledgment and reporting. * > I certify I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV), C.R.S. If any part of the application is confidential, I certify that I have noted it as such. * > I certify Applicant Information > Discipline: * If Multi-Discipline, please indicate which disciplines are included. > Tax status * > Organization affiliation * To be completed by individual applicants. Even if an organizational affiliation is stated, checks will be made out to the individual whose account is associated with this application. If no organization affiliation, please state "none." Project Narrative > Project title (50 character limit) * > Amount requested (Maximum $3,000) * > Project summary. A brief overview of your project. Include how it will connect with or complement the class curriculum, how many students the project will reach, if the project Page 6 of 8 2025 will benefit underrepresented populations, and the benefits that you expect for the students. (1,250 character limit) > Project calendar. Projects must take place after the grant deadline and before the end of the 2024 spring semester. (500 character limit) * > Project completion date (Projects must take place after the grant deadline and before the end of the 2024 spring semester.) * > Report due date (One month following the project completion date) * > Project location. Where do your projects take place? (250 character limit) * > By checking this box, I consider this project to include an art in public places component (for example, a public sculpture, mural, projection, or performance in the public realm). I have contacted publicart@bouldercolorado.gov and received feedback from staff which inform my understanding of project review, permitting, and timing considerations. Panel Evaluation Bulleted responses are encouraged in these sections. > Benefit to students. In what ways will this project directly benefit the students and their growth as cultural participants or in the creative industries? What new skills or experiences will be offered? How does this project enhance, or fill a gap in, the generally available curriculum and offerings? For more information about curriculum in Colorado visit this website. (1,250 character limit) * > Complementing curriculum and offerings. How does this project enhance, or fill a gap in, the generally available curriculum and offerings? For more information about curriculum in Colorado visit this website. (1,250 character limit) * > Proposed outcomes and evaluation strategy. Describe your evaluation strategy for this project and how you will collect data. How will the benefits to the students be measured? (1,250 character limit) * > Community Priorities. The City of Boulder’s Community Cultural Plan is a visioning and strategic document that describes how the people of Boulder will align efforts, with the support of the municipal government, to achieve our collective vision: Together, we will craft Boulder’s social, physical, and cultural environment to include creativity as an essential ingredient for the wellbeing, prosperity, and joy of everyone in the community. The Community Priorities are six points that summarize the community’s most common responses in answer to the question, “What is your vision for Boulder’s culture and creative economy?” Reference: Cultural Plan and Community Priorities. In what way will this project contribute to one or several of the Community Priorities described in the Community Cultural Plan? Does the project contribute to one priority thoroughly? (1,800 character limit) * Examples of ways to demonstrate impact on the Community Priorities may include descriptions of how your project or organization: o Supports artists and creative professionals by providing professional development programming. o Contributes to Boulder’s creative identity and creates a vibrant cultural destination through high artistic merit and excellence in the practice of a medium or discipline. o Engages the community in civic dialogue about the arts through interactive outreach in the neighborhoods. Page 7 of 8 2025 o Adds creativity in the public realm by engaging underserved populations in art making for their community. > Cultural equity*. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support of the community. This includes providing support to applicants whose organizational leadership or audience represent groups who are typically underrepresented, i.e. culturally diverse groups, organizations focused on age diversity, etc.) Describe how your project does or does not fulfill one or several of these categories. Describe how your project will address affordability, availability, accessibility, accommodation, and acceptability to diverse groups. For reference, please review the Boulder Arts Commission Statement on Cultural Equity. Reference: Boulder Arts Commission Statement on Cultural Equity Additional Questions > Boulder focus. Are you a Boulder organization/individual serving Boulder or are you an organization/individual outside of Boulder and to what degree do you focus on Boulder programming? (1,250 character limit) * > Encouragement points. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support of the arts community. Panel members use these “extra points” to balance the scoring, emphasizing applications which tend to score lower in standard categories or historically are underrepresented in grantmaking. Commissioners will be looking for these elements in your responses above. Examples include: − First-time applicants and those who have never been awarded a grant. − Youth applicants who are applying with the help of a mentor of legal age. − Have the potential to support community and participatory culture and non- professional artmaking. − Applicants for whom English is not their first language. − Non-western European art forms or other forms of culture that have typically been disadvantaged by the systems and traditions of grantmaking. − Elements of the application that the panel member determines will significantly advance stated priorities of the Arts Commission, important issues in the community outside of the arts, or other impacts that are not expressed in the other scoring criteria. Please check this box if any of these are addressed in your application.* Are you a first time applicant or have you not been awarded a grant before from the Commission?* Attachments Please title the attachments according to the headings listed below. Required attachments are starred (*). > Budget summary.* Provide a brief budget summary for this project including all revenue (monetary and in-kind contributions, including this grant) and expenses. The Boulder Arts Commission recommends: o That 10 to 35% of your project grant be dedicated to overhead and administrative costs, per the best practices outlined by the Better Business Bureau standards for charity accounting and the National Endowment for the Arts guidelines. Page 8 of 8 2025 o Staff, artists, contractors, gig workers be hired at a livable wage. MIT’s livable wage calculator can be found here. (1 page) > Partner/collaborator list. Provide a list of each individual / organization that has a significant coordinating role in this project. Include their name, contact information, and role. (1 page) > Venue confirmation letter.* Attach confirmation from the hosting venue or school administrator that the project is approved and scheduled. > Letters of support. Attach any letters of support that will be useful in understanding community involvement and enthusiasm for the project. (Optional) > Other support materials. Attach any documents that will help the panel fully understand the project. You may also attach videos and other materials, as appropriate, to help the commission evaluate artistic quality. (Optional) ----- Agreements, grant report certification and submission > I certify that, if funding is awarded, my application may be presented on the boulderarts.org website. The Office of Arts and Culture staff will send a copy of the document to the applicant listed for approval in advance of posting on the website. (Optional) > I certify that all information contained in this application and attachments is true and accurate. All funded activities must provide equal access and equal opportunity in employment and services and may not discriminate on the basis of disability, color, creed or religion.* > I certify that my documents are open to the Colorado Open Records Act §24-72- 204(3)(a)(IV), C.R.S. If any part of the application is confidential, I certify that I have noted it as such.* > First name * > Last name * > Title * > Date * Page 1 of 10 2025 Community Project Grant Full Application Si prefiere leer este documento en español, haga clic aquí. Se puede responder a la solicitud en español. Un miembro del personal de la Oficina de Artes y Cultura traducirá sus respuestas para que sean revisadas. For this application in other languages please contact the Office of Arts + Culture Program Manager Sarah Harrison at culturegrants@bouldercolorado.gov.Lauren Click at clickl@bouldercolorado.gov. PURPOSE: The purpose of Community Project Grants is to encourage innovation and exploration in support of the Community Cultural Plan’s Community Priorities, identified by the Boulder community as: 1.Support the resiliency and sustainability of cultural organizations to enhance their ability to benefit the community. 2.Create a supportive environment for artists and creative professionals, while fostering innovative thinking and leadership among them. 3.Prioritize the civic dialogue about the ability of culture to positively contribute to the economy, social offerings, the environment, and the authentic expression of diversity. 4.Develop Boulder’s creative identity in becoming an innovative world leader in cultural matters and projects that identity to the region and the world. 5.Focus on the expression of culture and creativity in the public realm through public art, the urban landscape, culture in the neighborhoods, and serendipitous encounters with the arts.60 6.Amplify the vibrancy of Boulder’s cultural destinations: the lively mix of museums, performance venues, events, districts, studios, maker spaces, and other facilities that make Boulder an enticing place to visit, live, play, and work. Fill in the gaps and address issues of access and affordability. HOW TO APPLY 1.Review the below information. 2.Log onto the Boulder Arts Commission online grant portal. If you have not logged on before, create a profile. Applications must be submitted through this online grant application system. 3.Complete the application by 11:59 p.m. on the day of the deadline. 4.Look for an automated email message confirming receipt of your application. 5.After the deadline, applications will be sent to the panel for scoring and comments. The panel consists of five grant panel members. Information on the grant panel can be found on the website.the seven City Council-appointed Boulder Arts Commissioners. 6.You will receive notification that the panel’s scores and comments on your application are available. Please review their scores and comments and prepare a one-page response for the panel. Page 2 of 10 2025 7. Before the Arts Commission meeting, the panel will rescore the applications. At the decision meeting, the members of the Boulder Arts Commission then review the panel’s recommendations and deliberate to decide final approval of the applications which will receive a grant. 8. When a grant is awarded, staff from the Office of Arts and Culture will contact the successful Applicant to complete any necessary paperwork. Total funds: $85,000 Awards: Organizations $60,000 @ maximum $10,000 each // Individuals $25,000 @ maximum $5,000 each Details: The award amount of $10,000 for organizations or $5,000 for individuals is the maximum grant offered. Smaller requests will be accepted. Cycle: Annual Definitions: For Community Projects, “individual” is defined as “applications in which the project are being created and managed by a single individual, a sole-proprietorship, or a for-profit business with only one employee.” The term “organization” is defined as “applications in which the project is being created and managed by a nonprofit or a for profit business with multiple employees”. DECISION SCHEDULES: Community Project Grants – Organizations - Wednesday, March 12 at 11:59 p.m. – Deadline for applications - March 12 to March 19 – Review by staff for eligibility and revision by applicants if necessary - March 19 to April 2 – Preliminary review and score by panel (15 days) - April 2 to April 9 – Score processing by staff - April 9 – Preliminary scores and comments sent to applicants via email - April 9 to April 16 – Applicants prepare and send written responses to the panel’s questions. The written response should be emailed to Sarah Harrison at culturegrants@bouldercolorado.gov by Wednesday April 16, 2023, at 11:59pm. - April 16 to 18 – Response processing by staff - April 18 – Responses sent to panel - April 23 (est.) – Panel meeting to discuss applications - April 23 to May 7 – Final review and score by panel (15 days) - May 7 to 23 – Processing of final scores - May 23 – Final scores published in the Arts Commission meeting packet - Wednesday May 28, 2025 – Arts Commission meeting. Discussion and final decisions on grants Community Project Grants – Organizations - Wednesday, February 14 at 11:59 p.m. – Deadline for applications - February 14 to 21– Review by staff for eligibility and revision by applicants if necessary - February 21 to March 6 – Preliminary review and score by panel (15 days) - March 6 to 13 – Score processing by staff - March 13 – Preliminary scores and comments sent to applicants via email Page 3 of 10 2025 - March 13 to March 20 – Applicants prepare and send written responses to the panel’s questions. The written response should be emailed to Lauren Click at clickl@bouldercolorado.gov by Wednesday, March 20, 2024, at 11:59pm. - March 20 to 27 – Response processing by staff - March 27 – Responses sent to panel - March 27 to April 10 – Final review and score by panel (15 days) - April 10 to 19 – Processing of final scores - April 19 – Final scores sent to applicants via email - April 24 – Arts Commission meeting. Discussion and final decisions on grants Community Project Grants – Individuals - Wednesday, April 16 at 11:59 p.m. – Deadline for applications - April 16 to 23 – Review by staff for eligibility and revision by applicants if necessary - April 23 to May 7 – Preliminary review and score by panel (15 days) - May 7 to 14 – Score processing by staff - May 14 – Preliminary scores and comments sent to applicants via email - May 14 to 21 – Applicants prepare and send written responses to the panel’s questions. The written response should be emailed to Sarah Harrison at culturegrants@bouldercolorado.gov by Wednesday April 16, 2023, at 11:59pm. - May 21 to 23 – Response processing by staff - May 23 – Responses sent to panel - May 28 (est.) – Panel meeting to discuss applications - May 28 to June 11 – Final review and score by panel (15 days) - June 11 to 20 – Processing of final scores - June 20 – Final scores published in the Arts Commission meeting packet - Wednesday, June 25, 2025 – Arts Commission meeting. Discussion and final decisions on grants Community Project Grants – Individuals - Wednesday, March 13 at 11:59 p.m. – Deadline for applications - March 13 to March 20 – Review by staff for eligibility and revision by applicants if necessary - March 20 to April 3 – Preliminary review and score by panel (15 days) - April 3 to April 10 – Score processing by staff - April 10 – Preliminary scores and comments sent to applicants via email - April 10 to April 17 – Applicants prepare and send written responses to the panel’s questions. The written response should be emailed to Lauren Click at clickl@bouldercolorado.gov by Wednesday April 17, 2023, at 11:59pm. - April 17 to 24 – Response processing by staff - April 24 – Responses sent to panel - April 24 to May 18 – Final review and score by panel (15 days) - May 8 to 17 – Processing of final scores - May 17 – Final scores sent to applicants via email - May 22, 2024 – Arts Commission meeting. Discussion and final decisions on grants ELIGIBILITY REQUIREMENTS Page 4 of 10 2025 1. General eligibility. Meets all general eligibility requirements. 2. Open to all. Anyone may apply if the General Eligibility Guidelines are met, including individuals, artists, non-profit organizations, organizations with pending non-profit status, fiscally sponsored organizations, and for-profit organizations with a community focus. Organizations not headquartered in Boulder may be considered (refer to Panel Evaluation question entitled Boulder Focus). 3. General eligibility. Meets all general eligibility requirements. 4. Open to all. Anyone may apply once the general eligibility requirements are met, including individuals, artists, non-profit organizations, organizations with pending non-profit status, fiscally sponsored organizations and for-profit organizations with a community focus. 5. Service area and programming. Projects must have a significant component of public programming that takes place within the city limits of Boulder. This programming must meet the criteria described in the Chapter 14-1-2 of the City of Boulder Revised Code. For additional information on the planning area and Comprehensive Plan visit this link. As a shorthand, office staff use addresses with the zip code starting with 803— to determine if it is in the acceptable area. 6. Projects must take place after the grant funding decision and be completed by June 30, 2025. REVIEW PROCESS > Deliberation. Applications are reviewed by the Boulder Arts Commission grants panel. Final funding decisions are made at public Boulder Arts Commission meetings. See schedule. > Evaluation criteria. • Community priorities (Maximum 8 points) • Cultural offerings (Maximum 8 points) • Cultural Equity (Maximum 8 points) • Proposed outcomes and evaluation strategy (Maximum 8 points) • Boulder focus (Maximum 6 points) • Encouragement points (Maximum 4 points) • The complete scoring system and rubric for the Community Project Grant can be found here. APPEALS PROCESS Written appeals process. The deadline for a written appeal is 14 days after funding decisions have been made. The appeals process can be found on our website. APPLY Log onto the Boulder Arts Commission online grant portal to preview and apply. If you have not logged on before, make a profile. Applications must be submitted using our online grant applications. We encourage you to watch this training video for instructions on registering and applying online. Page 5 of 10 2025 REPORTING If awarded a grant, Grantees will need to complete a grant report at the Boulder Arts Commission online grant portal. After logging in, go to Dashboard then Follow Up. Use the Edit button to review and complete the final report. The report due date is in your grant application. GRANT AWARDS 1. Notifications and dispersal of funds. Staff notifies all applicants if their application has been successful and begins the process of securing supporting information and issuing payment for successful applicants. Grantees must contact the grant coordinator to arrange for payment. Checks are sent by mail or electronically to bank accounts designated by the applicant. 2. Communications. All official communications and notifications will be made to the named individual applicant or person designated as the organization contact. It is this person's responsibility to communicate Boulder Arts Commission requirements of the grant award to collaborators or other participants. This includes, but is not limited to, requirements for compliance with grant agreements, identifying Boulder Arts Commission sponsorship on publicity materials, and reporting. 3. Implementation. Grantees shall implement programs / projects as outlined in the grant application. Any change to the project, venue, Grantee address, schedule, or staff / team members must be reported to culturegrants@bouldercolorado.gov. 4. Award amount. The Boulder Arts Commission reserves the right to adjust the amount of a grant award offered to an Applicant. 5. PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement Association (PERA) will be impacted by a withholding requirement enacted by the Colorado State Legislature if awarded an arts grant. Details are available on the PERA website. See "Disclosure of Compensation." 6. Vendor forms. Grantees must submit a City of Boulder vendor form and current IRS W-9 form in order to receive the grant award. The W-9 must be in the same name as the Grantee named on the grant application. Individual Grantees must also submit a Determination of Independent Contractor / Employee Status for Payment document and copy of their Driver’s License. Applicants will receive the appropriate forms from payments@bouldercolorado.gov. Failure to supply a proper W-9 may invalidate the grant award. 7. IRS taxation. Grant awards are non-transferable, taxable and are reported to the federal government. 8. Agreement. When a grant award is made by the Boulder Arts Commission, the successful Applicant will be contacted by staff to sign a Gant Letter of Agreement. In that agreement, the Grantee will indicate the completion date of the project and the date a grant report will be submitted. 9. Issuance of funding checks. Once the agreement is signed, staff of the Office of Arts and Culture will submit it to City Finance along with the invoice. Funds/checks are delivered within the next three weeks. Grants are initially funded at 80 percent of the grant amount Page 6 of 10 2025 awarded. The remaining 20 percent of the grant awarded is paid out upon receipt and Boulder Arts Commission approval of the grant report. Failure to submit a final grant report will result in ineligibility to apply for future grants. 10. Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts Commission-funded projects must include the following credit line: This project is funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission Logo may be used. The Grantee must sign a release form and submit photographs and/or videos of the project that the Office and Arts and Culture may use on its website, social media, printed materials or for any other publicity purpose. 11. Thanking City Council. It is suggested that all grant recipients write the Boulder City Council members to thank them for supporting the Boulder Arts Commission and the Office of Arts and Culture. Please let them know how this grant will be used, and the difference it will make to your organization. Please also invite them to attend your events and programs. Visit the City Council website page to find out more about contacting City Council members. REQUIRED REPORTING ON FUNDED PROJECTS 1. Timeframe for reporting. The grant report is due one month after the project is completed. 2. Method. Submit the report through the online system access through the boulderarts.org website. Log in with the same username and password utilized to submit the application. After logging in, go to the ‘Dashboard’, then you’ll see a ‘Follow Up’ section for the grant. On the far right is the ‘Edit’ button. That will take you to complete the final report. 3. Extension requests for reporting. If circumstances delay the Grantee’s ability to complete the project and/or the report, the Grantee must notify the Boulder Arts Commission before the original report deadline by submitting an email addressed to the Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following information: a. an update on the project status, b. a request to change the project completion date, and c. new report due date. 4. Responsibility. The Grantee is responsible for submitting a report by the due date. The Boulder Arts Commission recommends reviewing the online report form well in advance. There is no grace period for the report. 5. Consequence of Delinquent Report. Unless an extension request is approved by the Boulder Arts Commission in advance of the due date, all individuals or organizations / businesses attached as collaborators on the project will no longer be eligible to apply for Boulder Arts Commission grants until the delinquent report has been received. APPLICATION COPY Certifications I certify that I have read the above information and that this project meets the Boulder Arts Commission’s eligibility requirements and, if a funding award is made, I will continue to comply Page 7 of 10 2025 with those requirements and meet the guidelines for high artistic quality, community impact, inclusiveness, funding acknowledgment and reporting. * > I certify I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV), C.R.S. If any part of the application is confidential, I certify that I have noted it as such. * > I certify Applicant information > Tax status * Individual applicants > Discipline: * If Multi-discipline, please indicate which disciplines are included. > Organization affiliation * To be completed by individual applicants. Even if an organizational affiliation is stated, checks will be made out to the individual whose account is associated with this application. If no organization affiliation, please state "none." Organization applicants > Date established > Mission statement* > Number of employees (Full time)* > Number of employees (Part time)* Project information (“Project”) > Project title (50 character limit) * > Amount requested (The maximum award amount is $10,000 for organizations or $5,000 for individuals. Smaller requests will be accepted.) * > Project summary. A brief overview of your project. (1,250 character limit) > Project calendar. Projects must take place after the grant deadline and be completed by June 30, 2021. (500 character limit) * > Project completion date (This is the last day of any public event related to the project. Project must be completed by June 30, 2023.) * > Report due date (One month following the project completion date) * > Project location. Where do your projects take place? (250 character limit) * Page 8 of 10 2025 > Collaboration. Describe you/your organization’s plans to collaborate with other individuals or organizations for this project. If this is a solo project with no partners beyond the applicant, respond with "None." (500 character limit) * > By checking this box, I consider this project to include an art in public places component (for example, a public sculpture, mural, projection, or performance in the public realm). I have contacted publicart@bouldercolorado.gov and received feedback from staff which inform my understanding of project review, permitting, and timing considerations. Panel evaluation Bulleted responses are encouraged in these sections. > Community Priorities. The City of Boulder’s Community Cultural Plan is a visioning and strategic document that describes how the people of Boulder will align efforts, with the support of the municipal government, to achieve our collective vision: Together, we will craft Boulder’s social, physical, and cultural environment to include creativity as an essential ingredient for the wellbeing, prosperity, and joy of everyone in the community. The Community Priorities are six points that summarize the community’s most common responses in answer to the question, “What is your vision for Boulder’s culture and creative economy?” Reference: Cultural Plan and Community Priorities. In what way will this project contribute to one or several of the Community Priorities described in the Community Cultural Plan? Does the project contribute to one priority thoroughly? (1,800 character limit) * > Cultural equity*. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support of the community. This includes providing support to applicants whose organizational leadership, audience, collaborators, artists, and project partners represent groups who are typically underrepresented, i.e. culturally diverse groups, organizations focused on age diversity, etc.) Describe how your project does or does not fulfill one or several of these categories. Describe how your project will address affordability, availability, accessibility, accommodation, and acceptability to diverse groups. For reference, please review the Boulder Arts Commission and Americans for the Arts Statements on Cultural Equity. Reference: Boulder Arts Commission Statement on Cultural Equity > Proposed outcomes and evaluation strategy. Describe your evaluation strategy for this project and how you will collect qualitative and quantitative data. Please also include your goals for this project and how the benefit to the community will be measured. (1,250 character limit) * Additional questions > Boulder focus. Are you a Boulder organization/individual serving Boulder or are you an organization/individual outside of Boulder and to what degree do you focus on Boulder programming? (1,250 character limit) * > Encouragement points. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support of the arts community. Panel Page 9 of 10 2025 members use these “extra points” to balance the scoring, emphasizing applications which tend to score lower in standard categories or historically are underrepresented in grantmaking. Commissioners Grant panel members will be looking for these elements in your responses above. Examples include: − First-time applicants and those who have never been awarded a grant. − Youth applicants who are applying with the help of a mentor of legal age. − Have the potential to support community and participatory culture and non- professional artmaking. − Applicants for whom English is not their first language. − Non-western European art forms or other forms of culture that have typically been disadvantaged by the systems and traditions of grantmaking. − Elements of the application that the panel member determines will significantly advance stated priorities of the Arts Commission, important issues in the community outside of the arts, or other impacts that are not expressed in the other scoring criteria. Please check this box if any of these are addressed in your application.* Are you a first time applicant or have you not been awarded a grant before from the Commission?* Attachments Please title the attachments according to the headings listed below. Required attachments are starred (*). > Budget summary.* Please provide a brief project budget summary including all revenue (monetary and in-kind contributions including this grant) and expenses. (1 page) The Boulder Arts Commission recommends: o That 10 to 35% of your project grant be dedicated to overhead and administrative costs, per the best practices outlined by the Better Business Bureau standards for charity accounting and the National Endowment for the Arts guidelines.  https://give.org/donor-landing-page/bbb-standards-for-charity- accountability  https://www.arts.gov/sites/default/files/Indirect-Cost-Guide-NEA-rev- 5.11.23.pdf o Staff, artists, contractors, gig workers be hired at a livable wage. MIT’s livable wage calculator can be found here: https://livingwage.mit.edu/counties/08013 > Venue confirmation letter.* Attach confirmation from the hosting venue that the project is approved and scheduled. (1 page) > Partner/collaborator list. Provide a list of each individual / organization that has a significant coordinating role in this project. Include their name, contact information, and role. (1 page) Page 10 of 10 2025 >Partner/collaborator letter. If your organization is partnering with another organization or program, provide a letter from the partner entity describing the collaboration, the benefit to both parties, and the community. (1 page) >Venue confirmation letter.* Attach confirmation from the hosting venue that the project is approved and scheduled. (1 page) >Letters of support. Attach any letters of support that will be useful in understanding community involvement and enthusiasm for the project. (Optional) >Other support materials. Attach any documents that will help the panel fully understand the project. You may also attach videos and other materials, as appropriate, to help the commission panel evaluate artistic quality. (Optional) Agreements, grant report certification and submission >I certify that, if funding is awarded, my application may be presented on the boulderarts.org website. The Office of Arts and Culture staff will send a copy of the document to the applicant listed for approval in advance of posting on the website. (Optional) >I certify that my documents are open to the Colorado Open Records Act §24-72- 204(3)(a)(IV), C.R.S. If any part of the application is confidential, I certify that I have noted it as such.* > > I certify that the information contained in this application is true and correct to the best of my knowledge. * >First name * >Last name * >Title* >Date* General Operating Support (GOS) Grants Full Application Si prefiere leer este documento en español, haga clic aquí. Se puede responder a la solicitud en español. Un miembro del personal de la Oficina de Artes y Cultura traducirá sus respuestas para que sean revisadas. For this application in other languages please contact the Office of Arts + Culture Grants Administrator Lauren Click at clickl@boulderlibrary.org.Sarah Harrison at culturegrants@bouldercolorado.gov. DESCRIPTION: To bolster the sustainability of the community’s cultural organizations, a series of operating grants is a priority for the cultural grants program. This system of institutional funding supports the Community Priorities and goals in the Community Cultural PlanCommunity Cultural Plan, including the, including the “Support for Cultural Organizations” strategy. HOW TO APPLY 1.Review the below information in full. 2.1. Log onto the Boulder Arts Commission online grant portal. If you have not logged on before, make a profile. Applications must be submitted using our online grant applications. We encourage you to watch this training video for instructions on registering and applying online. 3.2. Complete the application by 11:59 p.m. on the day of the deadline. The application consists of: a.Online application form b.Budgets c.Major Contributors d.In-kind Contributions e.Board of Directors List f.Position(s) on the board (officer and committee positions) g.Occupation and name of employer and/or affiliation(s) h.City or county of residence i.Term end date for each board member j.Proof of IRS Federal Tax-exempt Status or Alternative k.Anti-discrimination Statement l.Staff List m.Annual Report or Strategic Plan (optional) n.Evaluation Results - Provide the organization’s most recent evaluation results or findings relevant to this request. (optional) 4.3. Look for an automated email message confirming receipt of your application. 5.4. After the deadline, staff will send all applications to the panel for scoring and comments. The panel consists of five grant panel members. Information on the grant panel can be found on the website.The panel consists of the seven City Council-appointed Boulder Arts Commissioners. Page 2 | 13 2025 5.You will receive notification that the panel’s scores and comments on your application are available. Please review their scores and comments and prepare a one-page response for the panel. 6.Before the Arts Commission meeting, the panel will rescore the applications. At the decision meeting, the members of the Boulder Arts Commission then review the panel’s recommendations and deliberate to decide final approval of the applications which will receive a grant. 7.When a grant is awarded, staff from the Office of Arts and Culture will contact the successful Applicant to complete any necessary paperwork. 6.You will receive notification that the panel’s preliminary scores and comments on your application are available. Please review their scores and comments and prepare a one- page response for the panel. 7.Before the Arts Commission meeting, the panel will re-score the applications. At the decision meeting, the members of the Boulder Arts Commission then deliberate to decide final approval of the applications which will receive a grant. 8.When a grant is awarded, staff from the Office of Arts and Culture will contact the successful Applicant to complete any necessary paperwork. PURPOSE: Our approach to operating funding is derived from the National Assembly of State Arts Agencies, and is modified to suit the circumstances of the Community Cultural Plan in the following ways: 1.Operating grants maintain the autonomy of grantees, allowing them to allocate the dollars to their most pressing needs. 2.Operating grants tend to be more predictable over time, which helps organizations maintain continuity of services to their communities. 3.Because operating grants are flexible, grantees can use the funds in more opportunistic or entrepreneurial ways than project-restricted funds often allow. 4.Operating grants come with stringent accountability and management requirements that incentivize and perpetuate good business practices among arts organizations. 5.Because the grantee—not the grant maker—ultimately defines the activities for which operating grants are used, this funding mechanism can reduce "mission drift" among grantees and can help to curtail the proliferation of programs designed solely to appeal to funders. 6.Operating grants strengthen the non-profit arts infrastructure and deepen working relationships between funders and core grantees. DETAILS Total Funds available to new applicants: $758,000297,000 Awards: In 20252 there will be four levels of GOS grants, based on the size of the organization’s budget: •Extra Large Orgs (1M or more) with grants of $50K each Page 3 | 13 2025 •Large Orgs (250k - 999k) with grants of $20K each •Mid-sized Orgs (100k - 249k) with grants of $10K each •Small Orgs (99k or less) with grants of $8K each. The number of General Operating Support Grants in each category will vary depending on the number of applicants in order to ensure that levels of competition are similar in each category. Review the fund structure here. Cycle: Triannual (Every year for three years). •Your annual revenue according to your 2019 or 2020 2024 income statement and balance sheet.tax documents (990 or 990-EZ) will determine your award category. The Commission will use the higher of the two revenue numbers to determine your category. You may submit a completed but unfiled 990 or 990-EZ should you need. • • Once an applicant is approved to receive an Operating Grant, the approval would be valid for the full three-year cycle. •Reporting once a year, the organizations will be responsible for providing the Boulder Arts Commission with necessary information to track progress on their stated evaluation. •Due to the rules of the City of Boulder’s budget process, the commitment is made for only one year at a time. At the end of each year the Boulder Arts Commission will re-certify that the grant continues into the next year by approving the report. At that time, the Boulder Arts Commission may also choose to review specific organizations that may have defaulted on the terms of their award in order to advise staff to take action. •At each November meeting of the Boulder Arts Commission, when the city budget is identified, staff will build recommendations on allocations for the following year. This may include increases or decreases to the award allocations for grant recipients in proportion to the overall change of the budget of the Office of Arts Culture. GRANT TIMELINES General Operating Support 2025 New Applications -Wednesday, February 12 at 11:59 p.m. – Deadline for applications -February 12 to 19 – Review by staff for eligibility and revision by applicants if necessary -February 19 to March 5 – Preliminary review and score by panel (15 days) -March 5 to 12 – Score processing by staff -March 12 – Preliminary scores and comments sent to applicants via email -March 12 to March 19 – Applicants prepare and send written responses to the panel’s questions. The written response should be emailed to Sarah Harrison at culturegrants@bouldercolorado.gov by Wednesday, March 19, 2025, at 11:59pm. -March 19 to 21 – Response processing by staff -March 21 – Responses sent to panel. -March 26 (est.) – Panel meeting to discuss applications -March 26 to April 9 – Final review and score by panel (15 days) -April 9 to 18 – Processing of final scores Page 4 | 13 2025 -April 18 – Final scores published in the Arts Commission meeting packet -April 23 – Arts Commission meeting. Discussion and final decisions on grants General Operating Support Grants – Large and Mid-Sized Organizations -Monday, March 14 at 11:59 p.m. – Deadline for applications -March 14 to 18 – Review by staff for eligibility and revision by applicants if necessary -March 18 to April 4 – Preliminary review and score by panel (18 days) -April 4 to 8 – Score processing by staff -April 8 – Preliminary scores and comments sent to applicants via email -April 8 to April 15 – Applicants prepare and send written responses to the panel’s questions. The written response should be emailed to Lauren Click at clickl@boulderlibrary.org by Friday, April 15, 2022, at 11:59pm. -April 15 to 20 – Response processing by staff -April 20 – Responses sent to panel -April 20 to May 4 – Final review and score by panel (15 days) -May 4 to 11 – Processing of final scores -May 11 – Final scores sent to applicants via email -May 18, 2022 – Arts Commission meeting. Discussion and final decisions on grants General Operating Support Grants – Extra Large and Small Organizations -Monday, March 14 at 11:59 p.m. – Deadline for applications -March 14 to April 8 – Review by staff for eligibility and revision by applicants if necessary -April 8 to May 2 – Preliminary review and score by panel (25 days) -May 2 to 6 – Score processing by staff -May 6 – Preliminary scores and comments sent to applicants via email -May 6 to 13 – Applicants prepare and send written responses to the panel’s questions. The written response should be emailed to Lauren Click at clickl@boulderlibrary.org by Friday, May 13, 2022, at 11:59pm. Page 5 | 13 2025 -May 13 to May 18 – Response processing by staff -May 18 – Responses sent to panel -May 18 to June 3 – Final review and score by panel (17 days) -June 3 to June 8 – Processing of final scores -June 8 – Final scores sent to applicants via email -June 15, 2022 – Arts Commission meeting. Discussion and final decisions on grants ELIGIBILITY REQUIREMENTS >General eligibility. Meets all general eligibility requirements. >Budget thresholds – In 20252 there will be four categories: o Extra Large Orgs (1M or more) o Large Orgs (250k - 999k) o Mid Orgs (100k - 249k) o Small Orgs (99k or less) The number of General Operating Support (GOS) Grants will vary depending on the number of applicants in order to ensure that levels of competition are similar in each category. Review the fund structure here. >Service area and programming. Must be able to demonstrate that a majority of the organization’s programming takes place in the City of Boulder and that the programming meets the criteria described in the Chapter 14-1-2 of the City of Boulder Revised Code. The organization must also demonstrate that they are headquartered in Boulder. For the determination of programming or organizational headquarters location, the term “Boulder” is defined in the Boulder Valley Comprehensive Plan. For additional information on the planning area and Comprehensive Plan visit this link. As a short hand, office staff use addresses with the zip code starting with 803— to determine if it is in the acceptable area. >Governance, Non Profit Status. Applicants must either provide formal IRS documentation of their 501(c)3 status or, for organizations with revenues under $250,000, alternative means of proof are described below. See a sample of IRS documentation here. Emerging organizations with revenues under $250,000 that have not yet achieved not-for- profit status or community-oriented businesses may also apply for this grant. These organizations must be able to demonstrate the following: o The organization has community-oriented mission and goals, services, and programming. o The organization is currently active and has conducted programming consistently for at least two years. Page 6 | 13 2025 o The organization has oversight from a board, advisory committee, or other stewardship group. That group must include community representation. In lieu of Non Profit Verification, the applicant is encouraged to provide a copy of their form CR0100 (Colorado Business Registration) and documentation of the above criteria. This can take the form of strategic or business plans, year-end-reports, media clippings, letters of support, or other documents. If an organization is applying with a fiscal sponsor, the sponsor must receive the grant award payment. >Consistent Management. The organization must have consistent management with no planned or expected changes to leadership during the term of the funding. It is recommended, but not required, that organizations maintain a succession plan in their human resources policies in order to demonstrate fulfilment of this requirement. REVIEW PROCESS >Deliberation. Grant applications are reviewed at Boulder Arts Commission meetings. See schedule. >Evaluation of applications. Funding in previous years does not imply continued support. Each application is reviewed anew in the context of current policies and applications. Applicants that have received repeated funding should be aware that the Boulder Arts Commission looks for indication of growth and a fresh approach to their work. Though there is no eligibility restriction for applicants who have applied for, received, or are currently executing other Arts Commission grants, be aware that the grants panel may take such circumstances into account. >Evaluation criteria o Capacity Building (Maximum 8 points) o Community Priorities (Maximum 8 points) o Proposed outcomes and evaluation strategy (Maximum 8 points) o Cultural Equity (Maximum 8 points) o Boulder focus (Maximum 4 points)Encouragement Points (Maximum 4 points) >The complete scoring system and rubric for the General Operating Grants can be found here. APPEALS PROCESS Written appeals process. The deadline for a written appeal is 14 days after funding decisions has been made by the Boulder Arts Commission. The appeals process can be found on our website. GRANT AWARDS 1.Notifications and dispersal of funds. Staff notifies all applicants if their application has been successful and begins the process of securing supporting information and issuing Page 7 | 13 2025 payment for successful applicants. Grantees must contact the grant coordinator to arrange for payment. Checks are sent by mail or electronically to bank accounts designated by the applicant. 2.Communications. All official communications and notifications will be made to the named individual applicant or person designated as the organization contact. It is this person's responsibility to communicate Boulder Arts Commission requirements of the grant award to collaborators or other participants. This includes, but is not limited to, requirements for compliance with grant agreements, identifying Boulder Arts Commission sponsorship on publicity materials, and reporting. 3.Implementation. Grantees shall implement programs / projects as outlined in the grant application. Any change to the project, venue, Grantee address, schedule, or staff / team members must be reported to culturegrants@bouldercolorado.gov. 4.Award amount. The Boulder Arts Commission reserves the right to adjust the amount of a grant award offered to an Applicant. 5.PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement Association (PERA) will be impacted by a withholding requirement enacted by the Colorado State Legislature if awarded an arts grant. Details are available on the PERA website. See "Disclosure of Compensation." 6.Vendor forms. Grantees must submit a City of Boulder vendor form and current IRS W-9 form in order to receive the grant award. The W-9 must be in the same name as the Grantee named on the grant application. Individual Grantees must also submit a Determination of Independent Contractor / Employee Status for Payment document and copy of their Driver’s License. Applicants will receive the appropriate forms from payments@bouldercolorado.gov. Failure to supply a proper W-9 may invalidate the grant award. 7.IRS taxation. Grant awards are non-transferable, taxable and are reported to the federal government. 8. Agreement. When a grant award is made by the Boulder Arts Commission, the successful Applicant will be contacted by staff to sign a Gant Letter of Agreement. In that agreement, the Grantee will indicate the completion date of the project and the date a grant report will be submitted. 9.Issuance of funding checks. Once the agreement is signed, staff of the Office of Arts and Culture will submit it to City Finance along with the invoice. Funds/checks are delivered within the next three weeks. Grants are initially funded at 80 percent of the grant amount awarded. The remaining 20 percent of the grant awarded is paid out upon receipt and Boulder Arts Commission approval of the grant report. Failure to submit a final grant report will result in ineligibility to apply for future grants. 10.Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts Commission-funded projects must include the following credit line: This project is funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission Logo may be used. The Grantee must sign a release form and submit photographs and/or videos of the project that the Office and Arts and Culture may use on its website, social media, printed materials or for any other publicity purpose. Page 8 | 13 2025 11.Thanking City Council. It is suggested that all grant recipients write the Boulder City Council members to thank them for supporting the Boulder Arts Commission and the Office of Arts and Culture. Please let them know how this grant will be used, and the difference it will make to your organization. Please also invite them to attend your events and programs. Visit the City Council website page to find out more about contacting City Council members. 1.Notifications and dispersal of funds. Staff notifies all applicants if their application has been successful and begins the process of securing supporting information and issuing payment for successful applicants. Grantees must contact the grant coordinator to arrange for payment. Checks are sent by mail or electronically to bank accounts designated by the applicant. 2.Communications. All official communications and notifications will be made to the named individual applicant or person designated as the organization contact. It is this person's responsibility to communicate Boulder Arts Commission requirements of the grant award to collaborators or other participants. This includes, but is not limited to, requirements for compliance with grant agreements, identifying Boulder Arts Commission sponsorship on publicity materials, and reporting. 3.Implementation. Grantees shall implement programs / projects as outlined in the grant application. Any change to the project, venue, Grantee address, schedule, designated contact, or staff / team members must be reported to culturegrants@boulderlibrary.org. 4.Award amount. The Boulder Arts Commission reserves the right to adjust the amount of a grant award offered to an Applicant. 5.PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement Association (PERA) will be impacted by a withholding requirement enacted by the Colorado State Legislature if awarded an arts grant. Details are available on the PERA website. See "Disclosure of Compensation." 6.Vendor forms. Grantees must submit a City of Boulder vendor form and current IRS W- 9 form in order to receive the grant award. The W-9 must be in the same name as the Grantee named on the grant application. Individual Grantees must also submit an Immigration Status Affidavit and Determination of Independent Contractor / Employee Status for Payment document. Colorado law requires proof of legal residency prior to payment. Applicants will receive the appropriate forms from payments@colorado.gov. Failure to supply a proper W-9 may invalidate the grant award. 7.IRS taxation. Grant awards are non-transferable, taxable and are reported to the federal government. 8. Agreement. When a grant award is made by the Boulder Arts Commission, the successful Applicant will be contacted by staff to sign a Gant Letter of Agreement. In that agreement, the Grantee will indicate the completion date of the project and the date a grant report will be submitted. 9.Issuance of funding checks. Once the agreement is signed, staff of the Office of Arts and Culture will submit it along with the invoice. Funds are delivered within the next 3 weeks. Failure to submit a final grant report will result in ineligibility to apply for future grants. Page 9 | 13 2025 10.Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts Commission-funded organizations must include the following credit line: This organization is funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission Logo may be used. The grantee will also be asked to sign a release form and to submit photographs and/or videos of the project that the Office and Arts and Culture will be able to use on their website, social media, printed materials or any other publicity. 11.Thanking City Council. It is suggested that all grant recipients write the Boulder City Council members to thank them for supporting the Boulder Arts Commission and the Office of Arts and Culture. Please let them know how this grant will be used, and the difference it will make to your organization. Please also invite them to attend your events and programs. Visit the City Council website page to find out more about contacting City Council members. REQUIRED REPORTING ON FUNDING PROJECTS >Time Frame for Reporting. Operating Grant recipients are required to report once a year. In addition to the annual reports, grant recipients are required to participate in research projects such as the Arts & Economic Prosperity studies. >Method. Submit the report through the online system access through the boulderarts.org website. Log in with the same username and password utilized to submit the application for funds. After logging in, go to the “Dashboard,” then you’ll see a “Follow Up” section for the grant. On the far right is the “Edit” button. That will take you to complete the final report. >Extension requests for reporting. If circumstances delay the grant recipient’s ability to complete the project and/or the report, the recipient must notify the Commission before the original report deadline. The recipient must submit an email addressed to the Boulder Arts Commission at culturegrants@boulderlibrary.org tculturegrats@bouldercolorado.gov that includes each of the following items: o an update on the status, o a request to change the report completion date. >Responsibility. The grant recipient is responsible for submitting a report by the due date. The Commission recommends reviewing the online report form well in advance. There is no grace period for the report. >Consequence of Delinquent Report. Unless an extension request is approved by the Boulder Arts Commission in advance of the due date, any individuals or organizations/businesses attached as collaborators on the project will no longer be eligible to apply for Boulder Arts Commission grant funds until the report has been received. APPLICATION COPY Certification I certify that I have read the above information and that this project meets the Boulder Arts Commission’s eligibility requirements and, if a funding award is made, will continue to comply with Page 10 | 13 2025 the Boulder Arts Commission’s requirements and meet with guidelines for high artistic quality, community impact, inclusiveness, funding acknowledgment and reporting. * >I certify Applicant information >Tax Status * (logic question – if not tax exempt/Nonprofit will halt further application) >Discipline * If Multi-discipline, please indicate which disciplines are included. >Date established * >Mission statement * >Geographic Area Served (500 character limit) * >Number of employees (Full time)* >Number of employees (Part time)* Organization Narrative The Institutional Narrative and Financial Overview questions will not be scored by the panel. >Institutional Narrative (10,000 character limit)* Please be sure to address each question below. Include the heading for each question, though it is not necessary to repeat the content of each question. o Organizational Background. Discuss the founding and development of the organization. Explain the original issue and/or opportunity the organization was founded to address and how that may have changed over time. o Goals. Describe the organization’s current goals. o Current Programs. Provide a brief description of the organization’s current programs. Include population and numbers served, as well as expected results. o Collaboration. Describe the organization’s most significant interactions with other organizations and efforts. o Inclusiveness. Describe how the organization strives to be inclusive in its programs, staff, board, volunteers, and describe progress to date. o Board/Governance. Describe the role of the board of directors in advancing the mission of the organization. Include the key issues related to board effectiveness that are being addressed in the next three years, the organization policy regarding board terms, and the percentage of the board that contributes financially to the organization. o Volunteers. Describe how the organization involves volunteers and unpaid personnel (other than the board of directors) within a typical 12-month time period. Include number of volunteers and hours. Page 11 | 13 2025 o Planning. Describe the challenges and opportunities facing the organization in the next three years. Additionally, describe how the organization engages in planning and describe the focus on any current planning efforts. o Optional. If there is additional information that is vital to convey in this proposal, do so here. Panel Evaluation Bulleted responses are encouraged in these sections. >Capacity Building. How will this grant increase the capacity of your organization to meet goals in your strategic plan or master plan? In what way will this grant increase your organization’s sustainability and resiliency? What innovations, growth, or new community benefits will be made possible by this award? (1,250 character limit) >Community Priorities. The City of Boulder’s Community Cultural Plan is a visioning and strategic document that describes how the people of Boulder will align efforts, with the support of the municipal government, to achieve our collective vision: Together, we will craft Boulder’s social, physical, and cultural environment to include creativity as an essential ingredient for the wellbeing, prosperity, and joy of everyone in the community. The Community Priorities are six points that summarize the community’s most common responses in answer to the question, “What is your vision for Boulder’s culture and creative economy?” Reference: Cultural Plan and Community Priorities. Examples of ways to demonstrate impact on the Community Priorities may include descriptions of how your organization: o Supports artists and creative professionals by providing professional development programming. o Contributes to Boulder’s creative identity and creates a vibrant cultural destination through high artistic merit and excellence in the practice of a medium or discipline. o Engages the community in civic dialogue about the arts through interactive outreach in the neighbourhoods. o Adds creativity in the public realm by engaging underserved populations in art- making for their community. In what way does your organization contribute to one or one or more of the Community Priorities described in the Community Cultural Plan? (1,800 character limit) * >Proposed outcomes and evaluation strategy. Describe your evaluation strategy and how you will collect data. Please also include measurement of progress towards your organizational goals and how the benefit to the community will be measured. (1,250 character limit) * >Cultural equity. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support of the community. This includes providing support to applicants whose organizational leadership or audience represent Page 12 | 13 2025 groups who are typically underserved by arts programming and funding models (i.e. culturally diverse groups, organizations focused on age diversity, etc.) Describe how your organization does or does not fulfil one or several of these categories. (1,250 character limit)* Reference: Boulder Arts Commission Statement on Cultural Equity >Encouragement points. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support of the arts community. Panel members use these “extra points” to balance the scoring, emphasizing applications which tend to score lower in standard categories or historically are underrepresented in grantmaking. Grant panel members will be looking for these elements in your responses above. Examples include: o Youth applicants who are applying with the help of a mentor of legal age. o Have the potential to support community and participatory culture and non- professional artmaking. o Applicants for whom English is not their first language. o Non-western European art forms or other forms of culture that have typically been disadvantaged by the systems and traditions of grantmaking. o Elements of the application that the panel member determines will significantly advance stated priorities of the Arts Commission, important issues in the community outside of the arts, or other impacts that are not expressed in the other scoring criteria. Please check this box if any of these are addressed in your application.* Are you a first time applicant or have you not been awarded a grant before from the Commission?* >Encouragement points. Among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds in support of the community. This includes providing support to applicants who have not yet received a grant in this cycle. Briefly describe your Boulder Arts Commission application and grant history (500 character limit)*. Attachments Please title the attachments according to the bolded headings listed below. >Financial Documents. Please provide an income statement and balance sheet for 2019 and 20202024 (or your last completed fiscal year) and budget for the current year.* >Financial Overview Document. Please download this document, complete the green cells, and upload it as an excel or PDF. >Major Contributors. For the previous two fiscal years, list major contributors (foundations, businesses, government, individuals) with amounts. Do not include names of the individual donors. * >In-kind Contributions. Summary of significant in-kind donations (donated goods and professional services) received by the organization for the last fiscal year. * >Board of Directors List. Include the following information for each board member: * Page 13 | 13 2025 o Position(s) on the board (officer and committee positions) o Occupation and name of employer and/or affiliation(s) o City or county of residence o Term end date for each board member >Proof of IRS Federal Tax-exempt Status. Also called a Letter of Determination. This will be used to demonstrate your eligibility. Alternatively, small and mid-sized organizations who are applying with alternative governance structures can provide a statement of fiscal sponsorship, or a letter which describes how the organization fulfils eligibility described above.* >Anti-discrimination Statement. * >Staff List. Include only key staff with their qualifications and length of service with the organization. Do not include job descriptions or resumes. * >Annual Report or Strategic Plan. (Optional) >Evaluation Results. Provide the organization’s most recent evaluation results or findings relevant to this request. (Optional) Final Questions: Financial Overview >Provide explanations for any unusual items or items that may raise questions in any of the financials provided. >If the organization had a deficit and/or debt, describe how this issue is being addressed at the board and organizational level. You must answer this question if the organization had a deficit (operating expenses exceeded your operating revenues) or if the organization has short or long term debt (such as loans from individuals or banks). Enter N/A if no deficit or debt. * >Does your board have a policy regarding operating reserves? yes/no. Please explain.* Agreements, grant report certification and submission >I certify that, if funding is awarded, my application may be presented on the boulderarts.org website. The Office of Arts and Culture staff will send a copy of the document to the applicant listed for approval in advance of posting on the website. (Optional) >I certify that the information contained in this application is true and correct to the best of my knowledge. * >First name * >Last name * >Title * >Date * Leadership Pipeline Scholarship Full application PURPOSE: Provide financial support and professional development opportunities to Boulder- based, emerging leaders focusing their career on equity in the arts. This scholarship aims to increase diversity and equity in arts leadership by empowering and elevating the voices of historically underrepresented individuals. The scholarship will provide funding for individuals attending undergraduate or graduate studies, joining leadership training programs, and partaking in internship opportunities that will help scholarship recipients gain the skills and connections necessary to succeed in arts leadership roles focused on diversity, equity, inclusion, and justice. The program’s selection criteria will consider a number of factors including, but not limited to: applicants identify as a member of a racial or ethnic minority group and commitment to pursuing a career in arts leadership. The potential of the applicant to catalyze positive change in the equity environment of Boulder’s cultural industries. Preference will be given to applicants who have limited access to traditional leadership development opportunities due to financial, social, or cultural barriers. HOW TO APPLY 1.Review the below information in full. 2.Log onto the Boulder Arts Commission online grant portal. If you have not logged on before, make a profile. Applications must be submitted using our online grant applications. 3.Complete the application by 11:59 p.m. on the day of the deadline. The application consists of: a.Online application form b.Resume c.Letter of recommendation d.Letter of interest in the program. 4.Look for an automated email message confirming receipt of your application. 5.After the deadline, applications will be sent to the panel for comments. The panel consists of the seven City Council-appointed Boulder Arts Commissioners. 6.You will receive notification that the panel’s comments on your application are available. Please review their comments and prepare a one-page response for the panel. 7.Before the Arts Commission meeting, the panel will review the one-page responses. 8.At the meeting on August 27, 2025on July 24, 2024, applications will be discussed and final decisions will be made. 9.If you are awarded a scholarship, staff from the Office of Arts and Culture will contact you to complete any necessary paperwork. Total funds: $16,000 total; two awards of $8,000. Page 2 of 7 20254 Cycle: Opportunities must take place after the grant funding decision on July 24, 2024on August 27, 2025. May be used to cover classes and programs through December 20265. Maximum Amounts for Scholarships: Scholarship funds may be used for program costs, tuition, room and board, food, and transportation. Details: Individuals may apply for any program or opportunity they wish. In addition, we encourage participation in this specific program: CU Boulder Graduate Certificate in Arts Administration Decision timeline -Wednesday, June 11 at 11:59 p.m. – Deadline for applications -June 11 to 18 – Review by staff for eligibility and revision by applicants if necessary -June 18 to July 2 – Preliminary review and comments by panel (15 days) -July 2 to July 9 – Score processing by staff -July 9 – Preliminary scores and comments sent to applicants via email -July 9 to July 16 – Applicants prepare and send written responses to the panel’s questions. The written response should be emailed to Sarah Harrison at culturegrants@bouldercolorado.gov by Wednesday April 16, 2023, at 11:59pm. -July 16 to 18 – Response processing by staff -July 18 – Responses sent to panel -July 23 (est.) – Panel meeting to discuss applications -July 23 to August 6 – Final review and score by panel (15 days) -August 6 to 22 - Processing of final scores -August 22 - Final scores published in the Arts Commission meeting packet -Wednesday, August 27 - Arts Commission meeting. Discussion and final decisions on grants -Monday, June 3 at 11:59 p.m. – Deadline for applications -June 3 to 10 – Review by staff for eligibility and revision by applicants if necessary -June 10 to 24 – Preliminary review and comments by panel (15 days) -June 24 to July 1 – Comment processing by staff -July 1 – Preliminary comments sent to applicants via email -Monday, July 8 – Applicants prepare and send written responses to the panel’s questions. The written response should be emailed to Lauren Click at clickl@bouldercolorado.gov by Monday, July 8, 2024 by 11:59 p.m. -July 8 to July 15 – Response processing by staff -Monday, July 15 – Final review by panel for second and final review -Wednesday, July 31 at 6 p.m. - Arts Commission meeting. Discussion and final decisions on grants Interview with the Commission ELIGIBILITY REQUIREMENTS 1.General eligibility. Meets all general eligibility requirements. 2.Emerging leaders. The fund is intended for individuals who are in the early stages of their careers within the creative and cultural sector and are demonstrating the potential to become influential and impactful leaders in this field. These individuals may include students, interns, artists, curators, arts administrators, cultural managers, and others Page 3 of 7 20254 involved in various aspects of the arts and cultural industries. Emerging leaders in the arts typically possess a combination of artistic talent or expertise, a strong passion for their chosen artistic discipline (such as visual arts, performing arts, literature, etc.), and the leadership qualities necessary to guide and shape the cultural landscape. These qualities may include creativity, innovation, the ability to communicate effectively, organizational skills, and a vision for the future of the arts. 3.Types of Programs. Funding is limited to the costs of the applicant to participate in a specific education or internship program including tuition, room and board, transportation, supplies, or other direct costs. Preference will be given to undergraduate and graduate programs. In the case of internships, the costs of an organization or business to provide compensation to the intern may be considered. 4.Opportunities must take place after the grant funding decision on July 24, 2024. May be used to cover classes and programs through December 2025. 5.Award Limitations. One scholarship per individual will be awarded each year. Consideration will be given to maximize the number of organizations participating. The scholarship may only be used by the applicant for costs associated with attending the program described in the application; multiple recipients of a single scholarship are not eligible. REVIEW PROCESS Deliberation. Applications are reviewed by the Boulder Arts Commission grants panel. Final funding decisions are made at public Boulder Arts Commission meetings. See schedule. Evaluation of applications. Funding in previous years does not imply continued support. Each application is reviewed anew in the context of current policies and applications.Deliberation. Applicants are expected to attend the Wednesday, July 24, 2023, meeting of the Arts Commission for a live, group interview with the Commission members. Decisions will be made at the same meeting. Evaluation criteria. •Contribution to Boulder culture •Resume •Letter of recommendation 1.The complete scoring system and rubric for the Leadership Pipeline Fund can be found here. • Contribution to Boulder culture •Resume • Letter of recommendation APPLY Log onto the Boulder Arts Commission online grant portal to preview and apply. If you have not logged on before, make a profile. Applications must be submitted using our online grant applications. REPORTING Page 4 of 7 20254 If awarded a grant, Grantees will need to complete a grant report at the Boulder Arts Commission online grant portal. After logging in, go to “Dashboard,” then “Follow Up.” Use the “Edit” button to review and complete the final report. The report due date is in your grant application. APPEALS PROCESS Written appeals process. The deadline for a written appeal is 14 days after funding decisions have been made. The appeals process can be found on our website. SCHOLARSHIP AWARDS 1.Registration, Accommodations, Travel, Meals. Attendees are responsible for arranging and paying for their own registration, travel, lodging, meals, etc. 2.Notifications and dispersal of funds. Staff notifies all applicants if their application has been successful and begins the process of securing supporting information and issuing payment for successful applicants. Grantees must contact the grant coordinator to arrange for payment. Checks are sent by mail or electronically to bank accounts designated by the applicant. 3.Communications. All official communications and notifications will be made to the named individual applicant or person designated as the organization contact. It is this person's responsibility to communicate Boulder Arts Commission requirements of the grant award to collaborators or other participants. This includes, but is not limited to, requirements for compliance with grant agreements, identifying Boulder Arts Commission sponsorship on publicity materials, and reporting. 4.Implementation. Grantees shall implement programs / projects as outlined in the grant application. Any change to the project, venue, Grantee address, schedule, or staff / team members must be reported to culturegrants@bouldercolorado.gov. 5.Award amount. The Boulder Arts Commission reserves the right to adjust the amount of a grant award offered to an Applicant. 6.PERA impacts. Retirees affiliated with the Colorado Public Employees Retirement Association (PERA) will be impacted by a withholding requirement enacted by the Colorado State Legislature if awarded an arts grant. Details are available on the PERA website. See "Disclosure of Compensation." 7.Vendor forms. Grantees must submit a City of Boulder vendor form and current IRS W-9 form in order to receive the grant award. The W-9 must be in the same name as the Grantee named on the grant application. Individual Grantees must also submit a Determination of Independent Contractor / Employee Status for Payment document and copy of their Driver’s License. Applicants will receive the appropriate forms from payments@bouldercolorado.gov. Failure to supply a proper W-9 may invalidate the grant award. 8.IRS taxation. Grant awards are non-transferable, taxable and are reported to the federal government. 9.Agreement. When a grant award is made by the Boulder Arts Commission, the successful Applicant will be contacted by staff to sign a Gant Letter of Agreement. In that agreement, the Grantee will indicate the completion date of the project and the date a grant report will be submitted. Page 5 of 7 20254 10.Issuance of funding checks. Once the agreement is signed, staff of the Office of Arts and Culture will submit it to City Finance along with the invoice. Funds/checks are delivered within the next three weeks. Grants are initially funded at 80 percent of the grant amount awarded. The remaining 20 percent of the grant awarded is paid out upon receipt and Boulder Arts Commission approval of the grant report. Failure to submit a final grant report will result in ineligibility to apply for future grants. 11.Acknowledgment of Boulder Arts Commission funding. All publicity for Boulder Arts Commission-funded projects must include the following credit line: This project is funded (or funded in part) by a grant from the Boulder Arts Commission, an agency of the Boulder City Council. In lieu of the credit line, the Boulder Arts Commission Logo may be used. The Grantee must sign a release form and submit photographs and/or videos of the project that the Office and Arts and Culture may use on its website, social media, printed materials or for any other publicity purpose. 12.Thanking City Council. It is suggested that all grant recipients write the Boulder City Council members to thank them for supporting the Boulder Arts Commission and the Office of Arts and Culture. Please let them know how this grant will be used, and the difference it will make to your organization. Please also invite them to attend your events and programs. Visit the City Council website page to find out more about contacting City Council members. REQUIRED REPORTING 1.Timeframe for reporting. The grant report is due one month after the project is completed. 2.Method. Submit the report through the online system access through the boulderarts.org website. Log in with the same username and password utilized to submit the application. After logging in, go to the “Dashboard”, then you’ll see a “Follow Up” section for the grant. On the far right is the “Edit” button. That will take you to complete the final report. 3.Extension requests for reporting. If circumstances delay the Grantee’s ability to complete the project and/or the report, the Grantee must notify the Boulder Arts Commission before the original report deadline by submitting an email addressed to the Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following information: a.an update on the project status, b.a request to change the project completion date, and c.new report due date. 4.Responsibility. The Grantee is responsible for submitting a report by the due date. The Boulder Arts Commission recommends reviewing the online report form well in advance. There is no grace period for the report. 5.Consequence of Delinquent Report. Unless an extension request is approved by the Boulder Arts Commission in advance of the due date, all individuals or organizations / businesses attached as collaborators on the project will no longer be eligible to apply for Boulder Arts Commission grants until the delinquent report has been received. APPLICATION COPY Certification I certify that I have read the above information and that this project meets the Boulder Arts Commission’s eligibility requirements and, if a funding award is made, will continue to comply with Page 6 of 7 20254 the Boulder Arts Commission’s requirements and meet with guidelines for high artistic quality, community impact, inclusiveness, funding acknowledgment and reporting. * >I certify I certify that my documents are open to the Colorado Open Records Act §24-72-204(3)(a)(IV), C.R.S. If any part of the application is confidential, I certify that I have noted it as such. * >I certify Individual applicants > Discipline: * If Multi-discipline, please indicate which disciplines are included. >Organization affiliation * >To be completed by individual applicants. Even if an organizational affiliation is stated, checks will be made out to the individual whose account is associated with this application. If no organization affiliation, please state "none." >Title or role within organization >If affiliation with a local arts organization is specified, the organization's annual budget is required here. ----- Questions >Location of leadership opportunity * >Title of leadership opportunity >Website of the leadership opportunity (if available) >Final date of leadership opportunity > > Date final report is due (30 days after the class, program, workshop, etc.) --- Attachments The following attachment is required. Please title the attachments according to the bolded heading listed below: >Resume. >Letter of recommendation. >Contribution to Boulder culture. Respond to these questions in one page or less. o Your Background. As mentioned in the description, the program’s selection criteria will consider a number of factors including, but not limited to: applicants identify as a member of a racial or ethnic minority group and commitment to pursuing a career in arts leadership. The potential of the applicant to catalyze positive change in the equity environment of Boulder’s cultural industries. Preference will be given to applicants who have limited access to traditional leadership development opportunities due to financial, social, or cultural barriers. Please share any specific Page 7 of 7 20254 financial, social, or cultural barriers you have faced or are currently facing in your pursuit of a career in the arts and culture sector. o Increasing Diversity in the Arts in Boulder. This scholarship will provide financial support and professional development opportunities to Boulder-based, emerging leaders focusing their career on equity in the arts. This scholarship aims to increase diversity and equity in arts leadership by empowering and elevating the voices of historically underrepresented individuals. How do you envision using the funding provided by this award to further your career and contribute to increasing diversity and equity in the arts in Boulder? ----- Agreements, grant report certification and submission >I certify that the information contained in this application is true and correct to the best of my knowledge. * >First name * >Last name * >Title * >Date * General Operating Support (GOS) Grant - DRAFT Report Instructions and deadlines 1.Method. Submit the report through the online system access through the boulderarts.org website. Log in with the same username and password utilized to submit the application. After logging in, go to the “Dashboard,” then you’ll see a “Follow Up” section for the grant. On the far right is the “Edit” button. That will take you to complete the final report. Please complete the whole grant report form and the Cultural Organization Index Survey. Reporting for must be completed no later than February 1, 20255, at 11:59 p.m. The report is in three parts in 20243: •The online report form •The Cultural Organization Index Survey, which is to be completed and emailed directly to culturegrants@bouldercolorado.gov. This survey is intended to establish an index of operational sustainability/resiliency among Boulder's Cultural organizations. Though the Boulder Arts Commission will be briefed on this survey, the information will not be used in the evaluation of grants. It is understood that not all organizations will be able to complete all fields; please provide as many accurate and verifiable points of data as is possible. Use the data for your organization's fiscal year. Pop-up definitions have been provided in most fields. If you have any questions, please contact Lauren ClickSarah Harrison at culturegrants@bouldercolorado.gov clickl@bouldercolorado.gov or 720-564-2355. If a report is not approved, staff will notify you with questions regarding your report. 2.Extension requests for reporting. If circumstances delay the Grantee’s ability to complete the project and/or the report, the Grantee must notify the Boulder Arts Commission before the original report deadline by submitting an email addressed to the Boulder Arts Commission at culturegrants@bouldercolorado.gov with the following information: a.an update on the report status, b.a request to change the completion date, and c.new report due date. 3.Responsibility. The Grantee is responsible for submitting a report by the due date. The Boulder Arts Commission recommends reviewing the online report form well in advance. There is no grace period for the report. 4.Consequence of Delinquent Report. Unless an extension request is approved by the Boulder Arts Commission in advance of the due date, all individuals or organizations / businesses attached as collaborators on the project will no longer be eligible to apply for Boulder Arts Commission grants until the delinquent report has been received. ----- ATTACHMENTS Grant evaluation report, budget report and attachments >Tier change request. There are four levels of GOS grants, based on the size of the organization’s budget, including the 2025 10% inflation increase: o Extra Large Orgs (1M or more) with grants of $55K each o Large Orgs (250k - 999k) with grants of $22K each Page 2 of 3 o Mid-sized Orgs (100k - 249k) with grants of $11K each o Small Orgs (99k or less) with grants of $8,800 each. If your annual revenue has increased sufficiently since the application year (2022) and your organization should be in a higher tier, check this box. Your annual revenue is based on the yearend financial statements attached. Please title the attachments according to the headings listed below. Required attachments are starred (*). >Attach a one-page summary responding to these questions about your projectprevious year. If you would like to review your responses on the application, click on the Application tab under your contact information at the top of the Follow Up page.* o Final capacity building narrative. Please provide an update on the progress that your organization has made on "Capacity building" since your application. o Final Community Priorities narrative. Please provide an update on the progress that your organization has made on "Community Priorities" since application. o Final narrative on impact of grant funds. This is a general operating grant. Keeping this in mind, how have you spent these funds and how have they impacted your organization as far as encouraging innovation and helping your organization to be resilient? What if anything has changed since your application? >Grant evaluation report. Please provide a concise updated report in the attachments section that covers (a) a restatement of the "outcomes and evaluation" question from the application, (b) the data that you have recorded this year including tables, charts, graphs, etc., and (c) your interpretation of the findings. This may be more flexible and allow you to respond directly to what was in the application.* >Yearend financial statements (prior fiscal year P&L and fiscal year-end Balance Sheet).* >Financial Overview document.* >If the Financial Overview document does not match the financials provided, please explain. >Collateral materials. Submit supplementary materials displaying credit of Boulder Arts Commission grant funding (such as advertising, schedules, news/media clippings, programs, etc.).* >Media files. Submit up to 10 photographs (jpegs) documenting your grant program. Please include a Word document listing: name of the event, date and photo credits. Audio and video files are not requested as direct submissions. To provide access to video or audio files, please upload them onto YouTube or similarly accessible social media sites and submit a document (word or pdf) with a list of website links.* Agreements >I grant the City of Boulder Office of Arts and Culture, its representatives and employees the right to use these photographs/videos/audios with proper accreditation for any lawful purpose, including for publicity, illustration, advertising, newsletters, publications social media and Web. >I certify that I have emailed the completed Cultural Organization Index Survey to culturegrants@bouldercolorado.gov. ----- Grant report certification and submission >I certify that the information contained in this grant budget report is true and correct to the best of my knowledge. >I certify our use of the Boulder Arts Commission credit line and/or logo in project Page 3 of 3 advertising, signage and programs. > First name > Last name > Title > Date