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11.15.23 BJAD MinutesCITY OF BOULDER BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES Name of Board/Commission: Boulder Junction Access District – TDM & Parking Date of Meeting: November 15, 2023 Contact Information Preparing Summary: Lisa Wuycheck 303-441-3254 Board Members Present: BJAD-Parking: Kevin Knapp (Chair), Ryan Cook (Vice-Chair), Rebekah Dumouchelle, Robyn Ronen BJAD-Travel Demand Management: Sue Prant (Chair), Rebekah Dumouchelle, Jennifer Shriver (BJAD-TDM Vice-Chair) Board Members Absent: Staff Present: Cris Jones, Director of Community Vitality Reegan Brown, CV Senior Project Manager Lane Landrith, CV District Vitality Specialist Lisa Wuycheck, CV Executive Assistant Guests Present: Will Sheperd, Boulder Transportation Connections Alex Rugoff, Element Properties Type of Meeting: Regular – Hybrid The meeting was called to order at 4:05 p.m. A quorum was present for BJAD- Parking for the conduct of business. At 4:53 p.m., Shriver joined the meeting. As a result, there was a quorum for BJAD-TDM. Agenda Item 1: Roll Call Agenda Item 2: Procedural Items A.Approval of the September 20, 2023 Meeting Minutes •Ronen moved to approve the minutes as presented in the packet. Second by Shriver. There was no discussion. The motion passed unanimously. •Since there was not a quorum for the BJAD-TDM Commission at the September meeting, the BJAD-TDM commissioners unanimously approved the minutes from the July meeting at this time. (These minutes were previously approved by the BJAD-Parking Commission.) B.Elections for Chair, Vice-Chair •Knapp moved to nominate Cook as chair of the BJAD-Parking Commission and Ronen as vice- chair of the BJAD-Parking Commission. Second by Ronen. The motion passed unanimously. •Dumouchelle moved to nominate herself as chair of the BJAD-TDM and Shriver as the vice- chair of the BJAD-TDM. Second by Shriver. The motion passed unanimously. C. Approval of Proposed 2024 BJAD Joint Commissions Meetings The proposed dates for the 2024 BJAD Joint Commissions Meetings were approved by the commissioners unanimously. Agenda Item 3: Public Participation No members of the public were present. Agenda Item 4: Boulder Transportation Connections (BTC) Update Boulder Transportation Connections Outreach Specialist Will Sheperd provided an active mobility update for the Boulder Junction Travel Demand Management (TDM) district. Shepard reviewed the benefits provided by the BTC to those who live and/or work in Boulder Junction. These include the free RTD MyRide Pass, $100 in free CarShare credit, and a free Boulder B-Cycle membership. Shepard reported there was a 30% increase in B-Cycle use in Boulder Junction in 2023. He also reported an increase in CarShare total trips in 2023 from 323 to 339. The total trips initiated with Lime Scooters in 2023 is 19,529 which is an increase from last year’s 18,456 total trips. Shepard discussed the conversion process from RTD’s SmartCard to RTD’s MyRide mobile app. He reported 815 Google staff, 285 BJAD employees, and 215 BJAD residents successfully completed the conversion to date. Agenda Item 5: Consent Agenda Consent Agenda – Topics will not be discussed unless there are questions posed by the Commission. Please reference the consent agenda memo. BJAD Responses: • The BJAD commissioners had no questions or comments. Agenda Item 6 Fund Financials Fund Financials – The fund will not be discussed unless there are questions posed by the Commission. Please reference the packet attachment. BJAD Responses: • The BJAD commissioners had no questions or comments. Knapp asked for an update regarding the status of refunding surplus funds. Community Vitality Director Cris Jones said Proposition HH did not pass which may impact revenue. Jones said staff will do further analysis and provide an update to the commissioners in 2024. Jones discussed the preliminary recommendations from Coreflections, the independent consultant hired by the city for the Boards and Commissions Program Assessment Program.. He said commissioner term limits may be reduced from 5 years to 2 years. He also said the City Manager would appoint the commissioners instead of City Council. The Coreflections staff and city staff will continue to work on the recommendations and present them to the new Council in 2024. Agenda Item 7: Public Hearing Commissioner Jennifer Shriver joined the meeting at 4:53 p.m. A. District Petition for Inclusion of 2445 30th Street into BJAD-TDM Jones explained that the petition for inclusion into BJAD-TDM relates to the development at 2445 30th Street called the Blue Bird Apartments. He said this project includes 40 permanent supportive housing units that are critical to older residents experiencing homelessness. Jones said the property was not rezoned, so approval is not contingent from City Council or the Planning Board. The anticipated completion date is December 2023. Element Properties Development Associate Alex Rugoff said there will be 8 parking spaces. Jones said most residents won’t have vehicles, so it’s critical they have access to other modes of transportation. Jones said the reasons for the proposed inclusion is to promote multimodal transit options for the residents and to help implement Boulder Junction’s transit goals. Jones explained the parcel is tax-exempt due to the affordable housing and ownership model. Jones said staff has been working to draft a cooperation agreement with the developer to include the requirement that they pay PILOT payments for 2 years, followed by the TDM GID mill levy on the property (equivalent to 5 mills), as well as the catch-up payment requirement. The total catch-up payment of $13,034.96 was reduced by 35% since the property is tax-exempt. The BJAD-TDM commissioners had the option to either grant the petition, grant with modifications, or deny the petition. Rugoff gave a ‘petitioner statement’. He explained the units are for residents making up to 30% of the area’s median income and for those transitioning out of homelessness. He said the property will also provide supportive services led by the Boulder Shelter for the Homeless. Knapp recused himself from the vote due to an association with the developer. BJAD Responses: • Prant asked if there is a residency time limit. Rugoff said there is no limit if they meet the income requirements. • Jones said the fund is in a healthy space, and the commissioners can recommend the catch-up fees of $13,034.96 be waived. If approved, this recommendation is sent to the City Attorney’s Office. Rugoff said the recommendation will be very helpful for the project. • Dumouchelle asked for a valuation of the 5 mills. Community Vitality Senior Project Manager Reegan Brown said the 5 mills is a little over $2,300. • Dumouchelle asked if the renter is responsible for part of the rent. Rugoff explained that if their income is more than zero dollars, they will pay 30% of their income towards the rent. • Dumouchelle asked for the average length the renters stay in this type of housing. Rugoff said he could research and attain statistics. • Dumouchelle discussed the need for physical RTD rider cards since the residents may not have smart phones. • Cook asked if the mill levy on this property will cover the costs of the additional services the City will be providing the residents. Jones said the building is not a private residence, so it’s taxed commercially at a higher rate. • Prant asked if the 5 mills will be higher than $2,300 in the future. Jones confirmed. • Prant asked about catch-up fees for future affordable housing developments. Jones explained the new parcels will have catch-up fees, and he said staff recommends following a standard policy regarding catch-up fees rather than taking a per-parcel approach. There were no members of the public present for the public hearing. Jones said staff has not signed a formal cooperation agreement yet. Dumouchelle suggested dividing the motion into two parts. The first motion will address adding the parcel to the BJAD-TDM district, and the second motion addresses whether to waive the catch-up fee. Dumouchelle said, ‘I motion to conditionally grant petition, contingent on petitioner executing a Cooperation Agreement in a form approved by the City Attorney’s Office, for inclusion of Property located at 2445 30th Street into BJAD-TDM by resolution.’ Second by Shriver. The motion passed unanimously by the BJAD-TDM Commission. Prant motioned to recommend the catch-up fee for tax-exempt entities petitioning into BJAD-TDM be raised from a 35% reduction to a 50% reduction. Second by Dumouchelle. The motion passed unanimously by the BJAD-TDM Commission. Jones explained the next step is to present the recommendation to the City Attorney’s Office as part of the approved cooperation agreement. Staff will also include the motion on City Council’s consent agenda. Jones reviewed the following planned next steps. 1. Fully execute Cooperation Agreement 2. Transmit BJAD-TDM Commission Motion to City Council with associated documentation. 3. City Council approves inclusion on consent agenda 4. County Assessor records inclusion of parcel in BJAD-TDM taxing district 5. BJAD Services Begin Agenda Item 8: Matters from Staff A. Boulder Junction Wayfinding and Branding Update Reegan Brown provided an update on the Boulder Junction Wayfinding and Branding Project. Brown announced that permits for signage in the right of way have been approved. She said several locations are on private property, so the signs in the public right of way will be installed first. Brown presented photos and said the foundations were completed in those areas and the fabrication has begun. Brown said installation will occur in phases, starting with the south end of the district. She said the north side fell on private property, so staff will address this area in the next phase. B. BJAD-TDM/BJAD Parking Commissioner Recruitment Questions The commissioners reviewed the district-specific supplemental questions for commissioner recruitment. Dumouchelle suggested asking the applicants about their personal mode(s) of transportation. She said this will be helpful for the BJAD-TDM to know. Jones drafted the following question. ‘What modes of transportation do you use in and around Boulder?’ All commissioners were in agreement to add this question to the supplemental questions for BJAD Commissions applicants. Agenda Item 9: Matters from Commissioners A. Draft Letter to City Council in Support of TDM On-Street Parking Ordinance Updates The commissioners reviewed their draft letter to City Council in support of TDM on-street parking ordinance updates. Shriver moved they send the letter to Council. Second by Ronen. The motion passed unanimously. B. Future Fund Health Cook suggested discussing the BJAD-Parking District’s mill levy and the potential for refunds from the surplus in the district. Knapp said the mill levy of 10 mills in the BJAD-Parking District reduces the vibrancy of the district. Knapp suggested ending the district or consolidating the two BJAD districts into one. He said the current mill levy dissuades individuals and businesses from joining the district. He discussed the $2.5 million surplus in the district and said, since there are few opportunities to provide more parking in the district, it would be equitable to give some of the surplus back to the property owners. Knapp said the properties in the parking district pay the mill levy and don’t necessarily see the advantages of being in the parking district. Knapp said he believes it is not an equitable solution if Phase 2 development in the district can take advantage of the surplus while the current property owners don’t benefit from what they’re paying. Dumouchelle agreed that, as a property owner, she doesn’t receive a benefit from living in the parking district. She asked if the debt portion for the parking garage is paid off. Cook confirmed. She also discussed how revenue from the parking enforcement goes back to the City and not to the district. She recommends rolling refunds or a permanent discount from 10 mills to 5 mills. Cook asked if there would be any disadvantage to residents and businesses if there was a dissolution of the BJAD-Parking district. He offered that the HOA is already self-sufficient. Cook supported either a dissolution of the parking district or a permanent reduction in the mill levy rather than voting on whether to issue refunds each year. Prant agreed that a temporary refund won’t attract retail into the district. Knapp said the parking district is putting a substantial tax on property owners without a use for that tax. Jones said this conversation will continue in the first quarter of 2024. He said the BJAD-Parking Commission has the power to recommend adjustments to the mill levy rate, but these types of changes, including combining the two BJAD districts, requires City Council approval. Dumouchelle asked when the best time would be for the BJAD commissioners to give their recommendations to Council. Jones said staff will work with the City Attorney’s Office to discuss options in a more detailed manner and will discuss the options with the commissioners in March of 2024. Jones said the Council retreat is in mid-March, so, at the January BJAD meeting, staff can convey what the new Council is seeking from the Commissions. Agenda Item 10: Next Commission Meeting Next BJAD Commission meeting: 4:00 p.m., Wednesday, January 23, 2024. (The public will remain remote.) Agenda Item 11: Adjourn Cook moved to adjourn the meeting. The meeting was adjourned at 5:58 p.m. Attested: Approved by: Lisa Wuycheck Board Secretary Rebekah Dumouchelle BJAD - TDM Chair Date: 1/25/24 Date: Jan 26, 2024 11.15.23 BJAD Minutes - Approved Final Audit Report 2024-01-26 "11.15.23 BJAD Minutes - Approved" History Document created by Lisa Wuycheck (wuycheckl@bouldercolorado.gov) 2024-01-25 - 4:15:46 PM GMT Document emailed to Rebekah Dumouchelle (rebekahrld@gmail.com) for signature 2024-01-25 - 4:16:09 PM GMT Email viewed by Rebekah Dumouchelle (rebekahrld@gmail.com) 2024-01-25 - 10:24:38 PM GMT Document e-signed by Rebekah Dumouchelle (rebekahrld@gmail.com) Signature Date: 2024-01-26 - 5:47:47 PM GMT - Time Source: server Agreement completed. 2024-01-26 - 5:47:47 PM GMT Document created by Lisa Wuycheck (wuycheckl@bouldercolorado.gov) 2024-01-25 - 4:13:33 PM GMT Document emailed to cookrn@gmail.com for signature 2024-01-25 - 4:14:04 PM GMT Email viewed by cookrn@gmail.com 2024-01-25 - 4:26:02 PM GMT Signer cookrn@gmail.com entered name at signing as Ryan Cook 2024-01-25 - 4:26:58 PM GMT Document e-signed by Ryan Cook (cookrn@gmail.com) Signature Date: 2024-01-25 - 4:27:00 PM GMT - Time Source: server Agreement completed. 2024-01-25 - 4:27:00 PM GMT Created: 2024-01-25 By: Status: Transaction ID: Lisa Wuycheck (wuycheckl@bouldercolorado.gov) Signed CBJCHBCAABAAnWnjT12rn3EXg6McM5tM3YOEYZTSAze_