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01.17.24 BAC PacketArts Market Budget Expense Budget Actual Supplies Tent & Set-Up, Tables, and Tablecloths 2,000.00$ $75.00 Lanyards 100.00$ $0.00 Paper IDs for Lanyards 30.00$ $0.00 Food for Green Room 1,500.00$ $1,880.00 Supplies Subtotal 3,630.00$ $1,955.00 Marketing Advertising 700.00$ $0.00 Event Posters with Schedule 200.00$ $341.00 Postcards with Schedule 400.00$ $0.00 Brochures 200.00$ $0.00 Marketing Subtotal 1,500.00$ $341.00 Market Artist Fees Hororariums 600.00$ $600.00 Sundance Shorts Licensing 700.00$ $0.00 Lodging 2,000.00$ $5,571.00 Community Feed 3,000.00$ $0.00 Artist Travel -$ $1,300.00 Performer Stipend -$ $6,600.00 Artist Fee Subtotal 6,300.00$ $14,071.00 Total 11,430.00$ $16,367.00 Notes on variance: Performer stipends & Artist travel not covered in the original budget as we wanted to first cover baseline costs of running the market. However, it became apparent that performers and travel were more integral to the market and its success than certain supplies and event costs (already within the Dairy's overall budget). Additionally one of the main challenges that most deviated from our original proposal was in finding a food vendor. No one vendor was availalbe this year and so all artist meals were purchased individually and reflected in the "Food for Green Room" line. As addressed in the narrative, marketing was also behind schedule this year. 1 Variance $1,925.00 $100.00 $30.00 -$380.00 $1,675.00 $0.00 -$141.00 $400.00 $200.00 $1,159.00 $0.00 $700.00 -$3,571.00 $3,000.00 -$1,300.00 -$6,600.00 -$7,771.00 -$4,937.00 2 Butterfly Effect Theatre of Colorado Touring Theatre Truck 2022-23 Touring Season Budget REVENUE Budgeted Actual Variance Project Sales expressed as Contracted Performances (fully paid by partners)$10,000.00 $12,000.00 Host Partner Portions of Show Costs (subsidized partial shows)$5,000.00 $5,300.00 $15,000.00 $17,300.00 15.33% Indirect Revenue Portion of SCFD Jefferson County project $6,677.00 $6,677.00 Portion of SCFD Boulder County GOS $5,000.00 $5,000.00 BCAA Equipment Support Grant $2,000.00 $2,000.00 Colorado Creatives Individual ARP grant, pending at deadline $25,000.00 $0.00 Boulder Arts Commission Community Project grant $10,000.00 $10,000.00 Other grants received $0.00 $8,100.00 40% Season Sponsorships $17,500.00 $17,500.00 Corporate Tour Sponsorship $15,000.00 $50,000.00 Artist Sponsorships $8,000.00 $0.00 Production Sponsorships $10,000.00 $5,000.00 Portion of season individual donations $8,450.00 $21,504.00 $107,627.00 $125,781.00 16.9% In-kind Google Ad Grant google ad services $0.00 $20,000.00 Other production materials/services/rental $1,000.00 $1,000.00 $1,000.00 $21,000.00 2000.0% Total Revenue (w/o in-kind)$122,627.00 $143,081.00 16.7% EXPENSES Artist Fees Co-Writer Commissions (3@$2000) $6,000.00 $6,000.00 6 Actors; 5 weeks @$225/wk, 8 weeks @$450/wk $28,350.00 $38,300.00 ( g , ; shows)$2,500.00 $5,500.00 Music Director; 5 weeks@$225/wk (added cost: music transcriptions)$1,125.00 $1,625.00 Production Stage Manager: 6 weeks@$360/wk, 10 weeks @$600/wk $8,160.00 $10,000.00 2 Assistant Stage Managers: 5 weeks @$225/wk, 9 weeks @ $500/week $11,250.00 $11,250.00 Designers $3,400.00 $9,187.00 Build/Overhire $4,500.00 $5,000.00 $65,285.00 $86,862.00 33.1% Staff and Artist Payroll Expenses Portion of staff time: Production/Touring Manager, 25% of time $10,000.00 $10,000.00 Pension, Health, per diem $379.00 $379.00 Payroll fees and taxes $6,700.00 $6,700.00 $17,079.00 $17,079.00 0.0% Production Costs Royalties (@$150/performance, 20 shows) $3,000.00 $1,500.00 Scenic materials/rental $1,000.00 $1,179.00 Costume materials/rental $1,000.00 $457.00 Lighting equipment/rental $750.00 $750.00 Sound equipment/rental $1,000.00 $1,000.00 Props materials/rental $500.00 $819.00 Lodging for three night mountain town tour (shortened tour to 2 days 1 night)$2,016.00 $1,126.00 Per diem for four days mountain town tour (shortened to 2 days 1 night)$1,925.00 $792.00 Gas/vehicle cast and crew reimbursement $300.00 $300.00 General production expenses $1,500.00 $2,250.00 Production contingency/discretionary (7%) $650.00 $650.00 $13,641.00 $10,823.00 -20.7% Facilities & Equipment Truck and related equipment and materials $20,000.00 $20,000.00 $20,000.00 $20,000.00 0.0% Marketing Professional Marketing & PR services $800.00 $850.00 Posters, Rackcards, Business Cards, Distribution $866.00 $1,500.00 Print Advertising (includes photography)$2,278.00 $2,378.00 Digital Advertising (includes videography, CPR radio ads)$2,678.00 $3,589.00 $6,622.00 $8,317.00 25.6% In-kind Google Ad Grant google ad services $0.00 $20,000.00 Other production materials/services/rental $1,000.00 $1,000.00 $1,000.00 $21,000.00 2000.0% Total Expenses (w/o in-kind)$122,627.00 $143,081.00 16.7% Over/Under $0.00 $0.00 3 General Operating Support Grant Report 2023 Financial Overview Fiscal Year End 7/31/2022 Revenue 2020 Completed Fiscal Year (Actuals) 2021 Completed Fiscal Year (Actuals) Earned Revenue 1335841 516173 Contributed Revenue 324066 584362 TOTAL REVENUE 1659907 1100535 In-Kind Support 25000 25000 Expenses 2020 Completed Fiscal Year (Actuals) 2021 Completed Fiscal Year (Actuals) Program Expenses 1266914 751660 Admin Expenses 220500 184567 Fundraising Expenses 69923 118230 TOTAL EXPENSES 1557337 1054457 In-Kind Support NET 102570 46078 2022 Completed Fiscal Year (Actuals)*Liquidity Total Assets 1273068 Current Assets Total Liabilities 1273068 Current Liabilities NET ASSETS 0 Working Capital Average 2022 monthly expenses Months of working capital Please fill the green squares below and attach it in the Boulder Arts Commission online system to your ap document. 4 2022 Completed Fiscal Year (Actuals)2023 Current Fiscal Year (Budget) 2024 Upcoming Fiscal Year (Projections) 1250235 1047650 1050000 783726 398000 400000 2033961 1445650 1450000 25000 25000 25000 2022 Completed Fiscal Year (Actuals)2023 Current Fiscal Year (Budget) 2024 Upcoming Fiscal Year (Projections) 831241 1045650 1050000 212512 250000 250000 140100 150000 150000 1183853 1445650 1450000 850108 0 0 2022 Completed Fiscal Year (Actuals)* 1273068 91275 1181793 98654.41667 11.97911903 pplication as an excel or PDF 5 6 7 8