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07.11.01 OSBT packet OPEN SPACE BOARD OF TRUSTEES Wednesday, July 11, 2001 at 6:00 pm Open Space and Mountain Parks Office, 66 S. Cherryvale Rd. Please note: Times are approximate only. Actual hearing of an item may occur before or after the time listed. AGENDA 6:00 Approval of Minutes Sit r-P' 13 Co-Director's Updates Matters from the Board Appointment of Board Member to Greenways Committee Public Participation/Items Not on the Agenda* Volunteer Services for Open Space and Mountain Parks Annual Reports 2000; Midyear Update 2001* Consideration of a motion to honor the Northern Arapaho tribe* Consideration of a building maintenance and leasing program for Open Space and Mountain Parks purposes* Adjournment For additional Information call Boulder FYI at 303-441-4060, extension 365; Open Space Administrative Office, 303-441-3440; or visit the Web site at: www.ci.boulder.co.us/openspace I CITY OF BOULDER OPEN SPACE BOARD OF TRUSTEES AGENDA ITEM MEETING DATE: July 11, 2001 (Agenda Item Preparation Date: July 5, 2001) AGENDA TITLE: Annual Reports 2000; and Midyear Update on Volunteer Services for Open Space and Mountain Parks, 2001 REQUESTING DEPARTMENT: James C. Crain, Co-Director Open Space and Mountain Parks Lisa Dierauf, Susan Ross, Coordinators of Volunteer Services FISCAL IMPACT: None PURPOSE To update the Open Space Board of Trustees on the status of Volunteer Services. BACKGROUND For years both Open Space and Mountain Parks have brought together needs of each organization with skills and talents of dedicated citizens. Volunteer Services in both organizations provided administration, supervision and program management services to staff and volunteers.During 2000, over 20,000 hours were contributed by citizens to the two organizations (see Attachments A and B)including programs monitoring wildlife, native plant conservation, area stewardship, and public outreach and education. Many programs shared similarities; in fact some had been cooperatively managed for years. ANALYSIS Integrating Volunteer Services of the two organizations was easy due to coordinated efforts existing before consolidation.Attachment C contains updates on OSMP Volunteer Services, and volunteer programs and projects for 2001.More than 800 volunteers now help the Open Space and Mountain Parks Department carry out its mission and accomplish goals and objectives. Representing a broad diversity of citizens, volunteers supplement and compliment staff efforts to serve the community. Their contributions are highly appreciated and irreplaceable. Volunteer Services presents annual reports and periodic updates to the Open Space Board of Trustees for consideration, discussion and recommendations. PUBLIC COMMENT AND PROCESS This item is being heard at this public meeting, advertised in the Daily Camera. STAFF RECOMMENDATION This is an informational item only. There is no action requested at this time. S itted es . rain, Co-Director Oen Space &Mountain Parks ATTACHMENTS: A. City of Boulder Open Space/Real Estate, Volunteer Services Annual Report: 2000 B. City of Boulder Mountain Parks, Volunteer Services Annual Report: 2000 C. City of Boulder Open Space and Mountain Parks,Volunteer Services Midyear Update: June,2001 AGENDA ITEM# Page 1 ATTACHMENT A City of Boulder Department of Opera Space/Real Estate Volunteer Services Annual Report: 2000 To the Board: 2000 was another successful year for Volunteer Services: more than 350 citizens volunteered over 13,000 hours, advising, monitoring, maintaining, restoring; educating and doing research for Open Space. Contributing talents for a day or weekly hours, citizens learn the history, functions and complexity of managing our land systems. Their enthusiasm, expertise and caring are of incalcuable value! Volunteer Services strives for excellence as we administer and coordinate operations; develop and manage policy and programs; manage and supervise volunteers; and provide training, education and outreach for employees, volunteers and the public. Our work is to ensure citizens and staff good work experiences, and to assure the land benefits. Measures of success are satisfaction and accomplishments volunteers and staff find in work, and their contributions toward vitality of habitat, inhabitants and heritage: the following 2000 Programs and Projects list reflects this success. 2000 was a year of transition, with long term planning efforts and preparation for the January 1 consolidation. High quality was maintained in programs and services provided to staff;volunteers and the public. Working with staff from all divisions, we supported volunteers with proper equipment, technical and advanced field training, supervision, evaluation, and recognition. A fall poll reported very positive ratings for volunteer services by staff and volunteers; suggestions and ideas for programs and procedures were incorporated into 2001 planning. Interagency work included: International Association for Volunteer Administration; City and Boulder County Volunteer Management Councils; Colorado Natural Resource Volunteer Managers; Colorado Conference on Volunteerism. Lisa Dierauf, Coordinator of Volunteer Services for Mountain Parks rnd I planned together for the better part of 2000, implementing a harmonious transition to the new organization. (See Attachment C:Mid year Update:Tune, 2001). We honored volunteers during National Volunteer Week in April with a reception, a pancake breakfast, and service recognition awards. Celebrating the upcoming consolidation, a December holiday reception for all Open Space and Mountain Parks volunteers was held at Chautauqua Community House. December also marked the start of the United Nations International Year of the Volunteer, of which we are an active part. As always, I welcome your ideas, questions and suggestions. Please call me at 720-564-2013 any time! Thanks one and all! Susan Ross Coordinator of Volunteer Services AGENDA ITEM# `� Page 2 City of Boulder Open Space%Real Estate Volunteer Programs and Projects: 2000 13,000+ Total Volunteer Hours Administrative acid Advisory Programs Open Space Board of Trustees: Citizen volunteers appointed by City Council researched issues, advised on policy, and recommended purchase of Open Space properties. 900+hours Committees and Citizen Participation: Citizens, agencies and organizations shared information and expertise with staff in advisory groups and in other volunteer efforts. 400+hours Community and Visitor Service Pro rains Common Ground: Available on the OSMP Web site, this self directed program lets participants learn about biodiversity, exploring local and regional "backyards". 100's of hours Labor Source: During their 10`'year, crewmembers helped keep Open Space trailheads looking neat and beautiful. 400+ hours Open Space Trail Guides: In their 9`i' year Guides provided assistance, information, education and outreach in field and community forums and interpretive programs including: School/public educational programs; "Leave No Trace"; Boulder CreekFest; Fanner's Market; "DeHaunting Open Space"; Parade of Lights; many other projects. 1,800+ hours Trails Accessibility Project: Volunteers continued research on local agency trail access for challenged users, and prepared the data for publication as a new local guide to accessible trails. 50+hours Resource Conservation Programs Bat Monitoring/Research: Hardy folks spent June - September nights listening to bats on the wing, helping with research for area management planning. 200+ hours Cliff-nesting Raptor Monitoring/Research: February—July, volunteers observed raptors, gathered data, and helped protect nesting sites by giving closure information. 300+hours Cultural/Historic Resource Monitoring/Research: Professional and avocational archaeologists, historians, and photographers gave pro bono hours to inventory Open Space resources. 500+hours Herbarium: During their 11th year, the group did research, collected and curated specimens, trained volunteers and staff, enlarged the database, and monitored rare plants, weeds and exotics. Spending summer in the field, winter in the lab, they continued work on Eldorado and Jewel Mountain areas. 1,200+hours Native Plant Conservation Program: Open Space/Real Estate, and Parks and Recreation, Mountain Parks Division cooperated in assisting restoration, salvage,propagation, design, maintenance and care for native plantings. 80+hours Plant Monitoring/Research, and Weed Control: Volunteers researched rare and endangered plants; monitored areas, hand weeded, and helped restore native habitats. Proj ects:Orchid counts; Farmer's Market/trailhead information displays; knapweed, Russian olive, toadflax, myrtle spurge pulls. 1,000+hours Prairie Dog/Winter Raptor Monitoring/Research: Volunteers did field observation of winter raptor use and prairie dog behavior and activity. 150+hours (continued) AGENDA ITEM# �/ Page Research on Open Space: As many as 20-30 projects unfunded by Open Space may be taking place on our lands at any time. Data collection and analysis are shared with staff. 1000's of hours Wildlife/Avian Transects and Sweeps: volunteers obseived and collected data, extending staff capacity for research, management planning and implementation. 100's of hours Programs and Projects Serving all Work Groups Boulder Regional Conservation Crewleaders (BRCC): In its Sth year, this regional interagency program provided leadership on stewardship, trail and restoration projects. 50+ hours Court-Ordered Community Service: Voltmteers lent labor and expertise while fiilfilling mandated community service obligations. 500+hours Interns: Forestry and plant ecology interns explored career opportunities, adding skills and experience to resumes while assisting in planning, management and field work. 400+hours Open Space Stewardships: Individuals, families, businesses and organizations learned about,monitored and helped maintain areas: commitments ranged from once-annual maintenance/education to weekly service.Cottonwood Ponds: XOR Network Engineering and student groups pulled weeds,picked up trash, and learned about riparian inhabitants. Doudy Draw: Boulder County Horsemen's Association did annual trail maintenance and received educational updates. Eldorado Mountain: Stewards continued care for plantings,pulling knapweed and watering. Four Pines: Stewards pulled weeds and maintained trails. Marshall Mesa: Boulder Off-road Association conducted annual trail maintenance work and received updates. South Boulder Creek: Stewards did habitat restoration. Steinbach/O'Conner: Stewards pulled knapweed, monitored wildlife and enjoyed views! Wonderland Lake: Our steward continued weeding and monitoring use. 1,500+ hours Service Learning: Students assist staff while learning about Open Space. Cedars Group again learned environmental ethics,job skills, and did maintenance and restoration. 1300+hours Short-term Community Projects in 2000: Each year, organizations, neighborhoods and citizens join in our work. Projects this year included: trailwork on Earth Day and National Trails Day at NCAR; building accessible trail on National Public Lands Day; habitat restoration and maintenance projects by Colorado Mountain Club, Four Pines Neighbors, Kaufmann Neighbors, and Har Hashem youth; Mt. Sanitas chalk clean up and marry others! 1200+hours 1Vlore than 350 volunteers contributed over 13,000 hours to City of Boulder Open Space/Real Estate in 2000, adding value and lending professional, technical, and avocational skills! Thanks, volunteers! AGENDA ITEM# 167 Page 4 ATTACHMENT B City of Boulder Department of Parks and Recreation, Mountain Parks Division Volunteer Services Annual Report: 2000 To the Board: It is my pleasure to share with you contributions from volunteers to Mountain Parks for the.year 2000. Over 300 citizens volunteered more than 7100 hours. Volunteers have played an important role in Mountain Parks since the turn of the century, providing assistance in everything from tree planting and trail work to staffing the Flagstaff Summit Nature Center. Please see the attached summary for details. Decades ago, the very first ranger in the park was a volunteer, Mark Parsons. He was often seen riding his horse up Flagstaff Mountain, talking to visitors and making sure everything was as it should be! Visitation has increased dramatically during past decades, resulting in increased degradation of natural resources and an increased need for visitor services. Volunteers came to the rescue and continue to help in a myriad of ways. We are indebted to their service. The year 2000 was a good one for Volunteer Services;programs were well established and they ran smoothly. Most Mountain Parks staff had been trained in working with volunteers and they excelled as field supervisors. In 1999, Mountain Parks did an extensive evaluation of its volunteer programs, getting input from staff and volunteers, as well as other agencies. Though most were satisfied, critical feedback was appreciated and recommendations were implemented in 2000. As a Coordinator of Volunteer Services, I strive to help other groups working with volunteers. I share my expertise, as there is no need to re-invent the wheel, and have done a fair amount of networking and team building. I also had the opportunity to share interpretive resources at the National Association of Interpretation conference in Tucson last fall. I first came to Mountain Parks as a volunteer and decided to put my years of volunteer management experience to use in my new environs. Thus, I became the volunteer Volunteer Coordinator for Mountain Parks in 1994, and was soon after hired as staff It was easy to expand volunteer services as the need was apparent and the staff ready and willing to work with volunteers. All of Mountain Parks staff crammed into one little cottage had its upside: we all knew what was going on in the park, like it or not. And as a result, all staff had some say in how the volunteer programs were developed. Because of our size, staff knew most of the volunteers and thus they were treated like family. I did have some concerns with the consolidation of Mountain Parks and Open Space in regards to the size of the new department. Could we achieve the same feeling of familiarity? Susan and I decided to divide up administration of programs, and I am happy to say that I think it is working; volunteers are expressing that they feel that they are part of a team. So far so good! As long as we continue to have support from the top down, this trend can continue. I have enjoyed getting to know Open Space staff better and look forward to expanding volunteer opportunities! Thank you for your time. Regards , Lisa Dierauf Coordinator of Volunteer Services 720-564-2014 AGENDA ITEM# -� Page 5 City of Boulder Mountain Parks Volunteer Programs and Projects: 2000 7,400+ Total Volunteer Hours f1sitor Set-vices Pro.arains Volunteer Naturalists: Twenty volunteers joined the group, attending a ten session introductory class covering topics from flora and fauna to history, geology, environmental interpretation and resource management. These volunteers were vital in educating visitors to Mountain Parks. Volunteer Naturalists were responsible for staffing the Flaastaff Summit Nature Center 100%, open on week-ends from May through October. They also hiked trails talking to visitors, kept an eye out for emergencies, and staffed interpretive tables at trailheads. 2,500+hours Ranger Intern: Rai,ger interns are given the opportunity to experience all aspects of a Ranger/Naturalist job position. We had one intern this busy summer season. She spent time patrolling trails, helping in the Nature Center, leading educational programs and much more. 500+hours MonitorinzlResearch Pro-rams Bat Monitors: These volunteers helped with an on-going county-wide survey, monitoring bat activity at seven different sites. This survey was in cooperation with City of Boulder Open Space, Boulder County Open Space, Eldorado Canyon State Park, Colorado Division of Wildlife and the Colorado Bat Society. 150+hours Raptor Nest Monitors: Raptor volunteers made a total of 300 site visits this year. That's a tremendous amount of invaluable information they provided about nesting peregrine falcons, prairie falcons and golden eagles!These volunteers commited to four hours per week during breeding season, February- July. 1,200+hours Sawhill Ponds Wildlife Transects: Volunteers hike a set transect at day break, once a week, noting types and numbers of wildlife. This study began in 1984. Long term studies like this provide invaluable information on wildlife population trends. 180+ hours Breeding Bird: These volunteers observe sites three times per season, noting all bird species within a certain area. This long-term study will give us an idea of how breeding bird populations are doing over time. 110+hours Prairie Dog Intern: This intern helped monitor prairie dog populations, visting site throughout the summer and recording information on numbers, activity, and life stages, as well as mapping colonies. 100+hours Native Plant Conservation Volunteers: Native gardens benefited from these volunteer's dedicated efforts. Volunteers maintained plantings and designed and installed new plant labels for the Chautauqua Cottage Garden. Some volunteers assisted with re-vegetation at Crown Rocks. Others monitored Mountain Parks' rare orchid populations; and many helped with weed management. 300+hours (continued) AGENDA ITEM# Page E 11laintenance/Facilities Pro,,rains Communitv Service Volunteers: Several citizens helped with a variety of tasks satisfying court, class, or organizational requirements. .45+hours One Day Volunteer Projects: Organized is year.Thanks to the Sierra Club, AT&T Telephone groups helped on a variety of projects th Pioneers, Greenbucks Foundation, West Pearl Neighborhood Association, The CU Invest Program, YMCA, Teen Adventure Program, Fidos, Chi Psi Fraternity, Access Fund,Flatirons Climbing Council, Basque Club,Boy Scouts and Girl Scouts of America, North MetroVolunteers and more! And thanks to countless individuals who also helped on group projects. Projects included: weed pulls at Boulder Reservoir, Chautauqua Meadow,Boulder Canyon and Flagstaff Mountain; trash pick up throughout the park; revegetation work at Sawhill Ponds, Crown Rock and Coot Lake; trailwork at Coot Lake; and help on all our native gardens. 2,110+hours More than 300 volunteers contributed over 7,400 hours to City of Boulder Mountain Parks in 2000, adding value and lending professional, technical, and avocational skills! Thanks, volunteers! AGENDA ITEM # Page i ATTACHMENT C Allidyear Update: City ofoulder Open Space and Mountain Parks Volunteer Services June, 2001 - the International Year of Volunteers Hello from Lisa and Susan: The combined Volunteer Services for Open Space and Mountain Parks now provides "one stop shopping" for numerous opportunities to help care for over 37,000 acres of vibrant ecosystems surrounding the city of Boulder. We hope you are as excited as we are about this active citizen participation in the work of Open Space and Mountain Parks! Joining forces allows us to streamline a number of operations, serving the community's growing desire to "give back" and help preserve and protect Open Space and Mountain Parks. We're continuing to combine and update all our systems, materials and policies. While numbers of programs or volunteers will not grow substantially with consolidation (being already maximized in both departments) operations should be more efficient, improving services overall. While sharing all central administrative and operational duties and management, we've divided program management responsibilities so that staff and volunteers have one primary contact for each program. At the same time, we're both familiar with all programs, so we have flexibility in addressing needs across the system. With the new hire of Craig Sommers, Land and Facilities Program Assistant, and with help from Dave Barry of Land and Facility Services, we're building up our community service program to accommodate more groups and individuals seeking volunteer opportunities. Our volunteer management database is now available to all staff for up-to-date information, schedules and tracking. We currently can receive hours and applications from volunteers via the Web; by this fall we hope to be fully Internet-enabled. Trends seen in the past year affecting the current and future volunteer pool include: increased use of the Web by citizens seeking opportunities; rapidly changing demographics; and effects of busy lives, changes in the economy, and second careers rather than retirement. We've been very fortunate in finding so many highly qualified volunteers, some with pertinent professional or advocational skills, some eager to learn new skills. While more young people and families want to or are expected to volunteer, many are overextended, limiting ability to commit. We attended the Colorado Conference on Volunteerism in April and found these trends true regionally; we're incorporating knowledge garnered into planning. Following is a list of current and upcoming programs and projects for 2001. We're offering ongoing, advanced, and enrichment training to volunteers and staff, and will be recruiting and training new monitoring and plant conservation volunteers as needed by staff. Spring 2001 marked the first training for combined Open Space Trail Guides and Mountain Parks Volunteer Naturalists programs; we hope to train more education volunteers this fall. We're available to train staff in volunteer management and program evaluation, and will continue work with interagency groups including: City and County Volunteer Management Councils, Colorado Natural Resource Volunteer Managers, and as advance team members for the International Association of Volunteer Administration Convention in Denver in 2002. Thanks for your support as we continue to shape the new organization! Yours, Lisa Dierauf, Susan Ross Coordinators of Volunteer Services AGENDA ITEM# Page City of Boulder Opera Space and Mountain Parks Programs and Projects, Spring and Summer: June 2001 Open Space Board of Trustees These dedicated volunteers are especially busy, advising the new organization, taking on responsibility for Mountain Parks lands, and'bringing more than 850 new acres into the OSMP system so far this year! They spend numerous hours on issues, policy, property purchases, and participating in meetings and projects in the field. Our special thanks to all of you for your dedication!': Committees and Citizen Participation Citizens, agencies, and organizations continue to share information and expertise with combined staff, both in advisory groups and as part of other efforts. Ongoing dialogue on visitor use, input from community elders, and cooperative planning with Volunteers for Outdoor Colorado on the Sombrero Marsh Project are recent examples. Interns Interns explore career opportunities, adding skills and experience to resuurnes while assisting in the work Open Space and Mountain Parks. We hope to have a Ranger Services intern in the near future. Education Volunteers During March through May, new volunteers and those returning from the Trail Guide or Volunteer Naturalist programs studied ecosystems, land management, policy, environmental interpretation and communications. Now they're providing information, education and outreach in field and community forums including Flagstaff Nature Center, "Leave No Trace,"Boulder Creek Festival, Boulder Farmer's Market, and on trails. Many are participating in Common Ground, learning about this unique and precious place we call home! Bat Monitoring/Research We've continued successful recruitment and training for this program. Currently, 33 volunteers are a'field at night, braving mosquitoes to help with a county-wide bat study. We've added new cliff and roost sites this year- fifteen sites are being monitored. Cliff-nesting Raptor Monitoring/Research After very successful recruitment and training, forty new and returning volunteers are observing raptors, gathering data and helping protect nesting sites by informing rangers of closure violators. Monitoring nuns February—July. This year volunteers are monitoring nine nests; current count- at least 17 chicks! Herbarium Group These tireless volunteers are in the field again, after a full winter researching and curating plant specimens! Their mission, objectives and"terrain" expanded with addition of Mountain Parks lands and ecosystems. They're also training new volunteers and seasonal staff, and continue monitoring rare plants, weeds and exotics, so there's no lack of projects for these folks! Native Plant Conservation Program Come look at our gardens - they're a'buzz with energy! Returning and new volunteer gardeners are helping develop and care for Open Space and Mountain Parks Native Gardens. These teaching resources show that native landscaping is as beautiful and colorful as less sustainable, possibly harmful "exotics". Volunteers are taking this message out to the community as well. Plant Monitoring/Research, and Weed Control Volunteers continue helping with rare and endangered plant research; others monitor assigned areas, or weed where hand control is effective. Whether a day's project or ongoing effort, they help restore native habitats and reduce herbicide use. This spring folks pulled knapweed, Russian olive, toadflax, perennial sweet pea, and myrtle spurge - and there's more to be done! (cogtinced) AGENDA ITEM 4 �� Page 5 Grasslands Monitoring/Research Volunteers help with research, monitoring and data collection on prairie dogs, and raptors that depend upon them, including field observation of raptor and prairie dog behavior and activity. Wildlife/Avian Transects and Sweeps Working with our wildlife biologist, volunteers observe and collect data, extending staff capacity for research, management planning and implementation. Sawhill Ponds Wildlife Transects Volunteers continue rising with the dawn to hike a set transect, noting types and numbers of wildlife. Rewards include rare sightings and the peace of being outdoors! Research on Open Space and Mountain Parks Independent research, unfunded by OSMP, is carried out on Open Space and Mountain Parks lands, providing valuable data when coordinated and shared with staff. Court-Mandated Community Service Some Open Space and Mountain Parks volunteers hear of us through the justice system, lending labor and expertise while fulfilling court-ordered obligations. Volunteers may then join ongoing programs. Cultural/Historic Resource Monitoring/Research With ongoing, increasing need to document cultural and historic features,we benefit greatly from the pro bono services of professional/avocational archaeologists and historians. They continue to inventory, document and protect physical sites; and gather oral history from longtime residents. We hope to expand this program soon. Service Learning and Community Projects Students and service minded groups and individuals do maintenance and conservation including trailwork, reclamation, cleanup and weeding. Short term volunteers sometimes then join Open Space and Mountain Parks Stewardships and ongoing programs. Projects this spring: Settlers Park clean-up by B1dr.Housing Authority; Sombrero Marsh clean-up by Natural Habitat Adventures; Flagstaff trash pick-up by Employment Link; and weed pulling in Chautauqua meadow by Foundations of Teaching. Cedars Youth Group is doing trailwork in June, and will return in the fall for more work and education. Although not official OSMP volunteers, some FIDOS members clean up at trailheads, encouraging owners to pick up after pets. Boulder Regional Conservation Crewleaders (BRCC) continues providing leadership on Open Space and Mountain Parks stewardship, trail and restoration projects. Stewardship Program Individuals, families and organizations.continue to monitor and help maintain Open Space and Mountain Parks lands, sharing area care and learning. Commitments range from once annual clean- up/maintenance and education projects to weekly service. Cottonwood Pond: XOR Network Engineering continues weeding and learning about the area. Doudy Draw: Again this year, Boulder County Horsemen's Association conducted annual trail maintenance on Doudy Draw. Eldorado Mountain: Volunteers continue pulling knapweed. Marshall Mesa: Boulder Off-road Association members conducted their annual work project and picnic, maintaining trails, clearing water bars, culverts and installing signs. Sawhill Ponds: Habitat restoration this spring included work by the Sierra Club and the Telephone Pioneers to remove exotics and protect native plantings. Steinbach/O'Conner: Volunteers continue to pull knapweed,monitor wildlife and enjoy the views! Wonderland Lake: Volunteers continue pulling weeds and monitoring area use. Labor Source Systemwide Stewards: During their 12`'' year, crewmembers are still helping keep Open Space and Mountain Parks trailheads looking neat and beautiful! AGENDA ITEM # 5 Page 10 Upcomht,,- Volunteer Activities for SumrnerlFall,2001: Sombrero Marsh Project, September 151' Help build a boardwalk and eco-sustainable trail. Call Volunteers for Outdoor Colorado to sign up: 303-715-1010 Call soon-limited sign-ups! Flatirons Climbing Council Project: Ampitheater Climbing Area maintenance and restoration. September 8r" and 9`1' Community and Neighborhood Projects: Call for referrals for short term or day maintenance and restoration projects: Craig Sommers: 720-564-7632 (Entail: SoinmersCr2.ci.boulder.co.us) Weed Management and Native Plant Restoration: Many projects available this summer: weed education at the Farmer's Market; native plant gardening; weeding Mediterranean sage, knapweed, thistle, myrtle spurge; native species restoration - and much more! Education Volunteers: Training is tentatively scheduled for this fall: watch our Website for updates! Call for information, or look on our Website: www.ci.boaclder.co.us/opetaspace Contact Susan Ross: 720-564-2013 (Email: Rosss,c ci.boulder.co.us ) and Lisa Dierauf: 720-564-2014 (Email: DieraufL(c2t.,.ci.bouldel-.co.us ) for information for upcoming events and Open Space and Mountain Parks volunteer opportunities! Please join its in helping maintain, restore and preserve our Open Space and 1Vlountain Parks - and urge your neighbors to do so too!! AGENDA ITEM 4 Page I 1 CITY OF BOULDER OPEN SPACE BOARD OF TRUSTEES AGENDA ITEi11 MEETING DATE: July 11. 1-001 (Agenda Item Preparation Date: July 6, 200 1) AGENDA TITLE: Consideration of a motion to honor the Northern Arapaho tribe. REQUESTING DEPARTMENT: James C. Crain, Co-Director Open Space and Mountain Parks FISCAL IMPACT: None PURPOSE To obtain Open Space Board of Trustees.recommendation to the City Council to pass a resolution honoring the Northern Arapaho tribe. BACKGROUND The culture of American Indians and their respect for natural lands are increasingly being acknowledged and appreciated. On Saturday, June 9, 2001, the University of Colorado hosted a homecoming for the Northern Arapaho tribe to celebrate their preceding us in the Boulder valley. Many members of the Northern Arapaho tribe have taken leadership roles in the preservation of sacred and special lands. Over the last four years many Northern Arapaho have come to Boulder to give us their advice on how to protect their cultural resources. The preservation of natural lands and cultural resources are goals we share with the Northern Arapaho tribe and the other tribes of the United Tribes of Colorado.We have great respect and appreciation for the Northern Arapaho tribe, for their history and for the preservation work they are doing today; and for their members who have taken the time to come to Boulder to meet with us to give us specific advice about cultural resource management. ANALYSIS It would seem appropriate to acknowledge our respect for the Northern Arapaho tribe and to thank them for their contributions to land preservation and for their advice to us about our management of their cultural resources. PUBLIC COMMENT AND PROCESS This item is being heard at this public meeting, advertised in the Daily Camera. STAFF RECOMMENDATION Staff recommends that the Open Space Board of Trustees pass a motion recommending that the City Council pass a resolution honoring the Northern Arapaho tribe. AGENDA ITEM# "` Page 1 Subi-nitted by: l� nes C. Crain, Co-Director Open Space and Mountain Parks ATTACHMENTS: A. Resolution, AGENDA ITEM # %' Page 2 ATTACHMENT A RESOLUTION A RESOLUTION HONORING THE NORTHERN ARAPAHO NATION WHEREAS, by 1800 at the time of documented Euro American contact, the Arapaho peoples were well established in the northeastern and central mountains and plains of Colorado; and WHEREAS, the Arapaho [and Cheyenne] Tribe(s) were as assigned land which encompassed the northern and central plains of Colorado under the first Treaty of Ft. Laramie in 1851; and WHEREAS, throughout the 1800's a great migration of European-American newcomers began moving through and to the same areas of Colorado and settling on the traditional Arapaho lands; and WHEREAS, this time of change altered the lives and the faces of the peoples of the entire region, and led, in part, to the horrific Sand Creek Massacre in 1864; and WHEREAS, by 1878 most of the Northern Arapaho Tribe had been removed by the Federal Government to Wyoming and forcibly settled on the Wind River Reservation; and WHEREAS, the Northern Arapaho Tribe has continuously been recognized by the United States Government as a sovereign nation; and WHEREAS, the present leadership of the Northern Arapaho Tribe has undertaken a number of recent initiatives to re-establish an Arapaho presence in their Front Range homeland; and WHEREAS, the Boulder Historical Society and Museum and the local historic community gathered together in common interest with the Tribal Leadership of the Northern Arapaho for a"Coming Back Home" celebration which began on June 8, 2001 on the University of Colorado campus; and WHEREAS, the Mayor of the City of Boulder, Will Toor, and Jim Crain, Co- Director of the City of Boulder Open Space and Mountain Parks Department, spoke at the "Coming Back Home" celebration on behalf of the citizens of the City of Boulder to remember and honor the ancestors of the Northern Arapaho; and WHEREAS, over the last ten years many Northern Arapaho representatives have participated in goverinnent to government consultations with the City of Boulder to assist the City in protecting their cultural resources; and WHEREAS, the Northern Arapaho Tribe was instrumental in assisting with the formation of the United Tribes of Colorado, a non-profit organization working to f Agenda Item t`' preserve and protect cultural and natural resources in the Colorado area, whose membership includes federally recognized tribes with documented aboriginal or historical presence in the Colorado Front Range area; and WHEREAS, the preservation of natural lands and cultural resources are critical goals which the City of Boulder shares with the Northern Arapaho Tribe and the other tribes of the United Tribes of Colorado; NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Boulder hereby acknowledges great respect and appreciation for the Northern Arapaho Tribe, for their culture, their history, for the preservation and protection work they are doing today, and for their representatives, who have taken the time to meet with City of Boulder staff to educate the staff about the history of the Arapaho nations in the Boulder area and to give the citizens of City of Boulder specific advice about cultural resource management. PASSED AND ADOPTED this day of , 2001. Mayor Attest: City Clerk on behalf of the Director of Finance and Record Agenda Item � �� CITY OF BOULDER OPEN SPACE BOARD OF TRUSTEES AGENDA ITEM MEETING DATE: July 11,2001 (agenda Item Preparation Date: July 5,200 1) AGENDA TITLE: Consideration of a lease management program for certain structures on Open Space and Mountain Parks lands and recommendation to apply revenue from such leases to building maintenance, refurbishment,restoration and stabilization for Open Space and Mountain Parks purposes. REQUESTING DEPARTMENT: James C. Crain, Co-Director Open Space and Mountain Parks Delani Wheeler,Presenter Jim Reeder,Presenter FISCAL IMPACT: Staff anticipates an increase in net revenues of$37,000 to $44,000 from gross revenues of $47,000 to$56,000 in 2002,which would be the first full year of operation. PURPOSE To obtain Open Space Board of Trustees recommendation to support leasing of six residential structures and to apply the additional net revenues (estimated at $37,000 to $44,000) to deferred building maintenance, restoration and stabilization on the farms and ranches on the Open Space and Mountain Parks systems. BACKGROUND In the course of the land acquisition process the Open Space program has acquired many existing farmsteads and other buildings and structures such as barns,silo and residential structures. Many of these structures are used as part of the agricultural management and overall maintenance of the Open Space and Mountain Parks system. Of the many residential structures that have been acquired,a few have been converted to non-residential use. Conversion of the Van Vleet Arabian Stud ranch house to the Open Space and Mountain Parks administrative offices is the most dramatic of these. Some of the residential structures,such as the Viele Farm house at Chenyvale and South Boulder Roads,are not structurally sound for occupancy but have some type of historical significance and have been historically stabilized. Several of the houses are occupied by the agricultural tenants who manage the ranches and farms that have been preserved through the acquisitions program. Six of the residential structures (houses and associated garages and sheds)have been identified as suitable for leasing out as residences and are not needed for the agricultural tenants. A handful of the residential structures are still being evaluated for their potential for leasing. Attachment A lists the residential structures by location,type and occupancy. Map Attachment B shows the approximate location of the six residential structures that are proposed for the residential leasing program as well as those which are part of the agricultural management program and those which are still being evaluated for their potential use. Staff has conducted preliminary evaluations of structural soundness and habitability of the six houses proposed for leasing of structural soundness and habitability. One house,recently purchased in the Deluca acquisition,is now rented and appears to need no repairs. Five of the remaining houses are vacant now or are in the process of being vacated. Estimated costs to bring these five houses up to a maintenance level so that they can be reneted are estimated to range from $19,000 to $23,000. This would include costs to bring the structures to habitability standards and to fence or otherwise physically identify and delimit yard areas to be included in the leases. These would be one-time costs and on-going maintenance of the leased houses and associated garages and sheds would come directly out of rent revenues. Staff estimates that the gross annual rent for the six houses would be approximately$81,00 to$90,000 and that with management fees,maintenance costs and vacancies estimated at$16,000 to$18,000 annually,the net revenues from these six residential structures would be approximately$65,000 to $72,000 per year. Gross rent for all structures on Open Space and Mountain Parks,exclusive of facility rentals on Flagstaff Mountain, are currently projected at$75,000 MemosOlfacilities0 1101.doc AGENDA ITEM# l Page 1 per year. Incorporation of the rent from these six houses will increase the gross revenues up to$131,000 per year. The estimated gain in net revenues from previous projections will be approximately$37,000 to$44,000 in the first full year. Staff recommends that this estimated additional net revenue should be applied to deferred maintenance, restoration, refurbislmient, and stabilization of the other buildings on the farms and ranches that the Open Space and Mountain.Parks system. The staff could develop and budget for a long-term program for deferred maintenance, restoration, refurbishment and stabilization of buildings using the annual net revenues from this program. The staff could begin to address the needs of these buildings and building complexes and would recommend an early focus on the needs of the historic structures on the farms and ranches. These funds could also be applied toward matches with grant monies if such monies were to become available to the program. In order not to burden existing staff with additional work, staff recommends privatizing the management of these structures and proposes to engage the services of a local professional property management company for this purpose. The management company would undertake all leasing,maintenance and accounting associated with the leased houses. ANALYSIS Staff has looked at a number of options for managing these six residential structures and concluded that the best use at this time of these six buildings,and others that are found to be similarly suitable and available,would be as performing assets of the Open Space and Mountain Parks program which would help to offset costs for deferred maintenance. By retaining ownership of the buildings the program has the ultimate control and flexibility over their long-term use. PUBLIC COMMENT AND PROCESS This item is being heard at this public meeting,advertised in the Daily Camera. STAFF RECOMMENDATION Staff recommends that the Open Space Board of Trustees recommend support for leasing of these and similarly appropriate residential structures and application of the additional net revenues(estimated at$37,000 to $44,000) to deferred building maintenance,restoration and stabilization on the farms and ranches on the Open Space and Mountain Parks system. Submitted by: Ja s C. Crain,Co-Director O en Space and Mountain Parks ATTACHMENTS: A. List of Residential Type Facilities B. Map MemosMacilities071101_doc AGENDA ITEM# 1 Page 2 ATTACHMENT A Residential Facilities on Open Space/Mountain Parks Lands-071101 Grouped by Type: I) Available for new management and leasing program A) Currently leased and/or occupied as residences Deluca modular home, 7872 N. Foothills Highway--Bridenbaugh ($1700/mo) Manchester, 3862 Valmont at 75th–Hoffinan($725/mo) to 7/01/01 Knaus, 8696 Lookout Road—VACANT Schooley—house, N. Foothills Highway—VACANT Schooley—trailer, N. Foothills Highway--VACANT Spicer, 7763 Baseline Road—VACANT B) Vacant/beim evaluated for future use/feasibility issues Hartnagle, 8975 Valmont Road Kolb, 3986 N. 75" Street Lewis, ----N. 75" Street II) Included in Agricultural Preservation/Leasing Program A) Habitable and included in larger OSMP agricultural leases Church, 1226 S. Cherryvale Rd.—Hogan BVR, 3700 Longhorn Road—Lover Log House Bunk House Van Vleet/CVR Apartment-66 S. Cherryvale Rd.--RMRDA/Graham B) Habitable and leased separately to OSMP agricultural tenants and/or their hired hands Axleson I, 6281 N. 55th Street—Cushman Axleson II, 6559 N. 55th Street—Penner C) Leased back to original seller Wright—North Foothills Highway—Long term lease back to seller Ranch House Bunk House III) Not available for lease A) Used for non-residential OSMP mission/management-related purposes Ellison/Fire Cache-6003 N. 51 st street—Wildland Fire Crew Hawkins---5990 South Boulder Road—Staging/storage for CVR programs/staff B) Not habitable and stabilized for other OSMP mission/management uses Viele, SW Corner South Boulder and Cherryvale Roads—Historic House Johnson, N. 55th Street--Historic house and bat colony Agenda Item ATTACHMENT B t alt` e - - - -= ` �. I.• `��� ' .t i-' i _�2'M 111. __�-,'', .I...� 1�.,,, 1 � 1 , f ?' .%!'� �vl ••,� _ �� tea" r I � 4�i e m = # K L .r { 71 Wf 1 �..r.,.l -, LL Map Legend x • amw: 1 iY Current Housing _ m m ,&Ag Lease Housing Future Evaluation I I T� City of Boulder Open Space I_ - Open Space&Mountain Parks L . �I7 11 OSMP Conse rvation Ease me nts «+Other Public Lands Map Scale ® { M 0 2 3 Mlles 77 .t June 22.2001 , l r U COLO LAW SCHOOL Fax:303-492-1200 Jul 6 2001 14:19 P.02 MEMORANDUM [Draft of July 6, 20011 To: City Council Re_ Explanation of proposed Chanter Changes From: Open Space Board of Trustees Date: July 11, 2001 The Charter changes proposed by the Open Space Board would do two things: Acquisition,'unction. First, we add the "acquisition" function to the Opera Space Department, The change appears in section 171(a)_ The Department has long exercised this function, which is implicit in the wording and structure of the Charter now_ Still, the Charter does not refer to this function.explicitly_ Indeed, since the Charter says the Director of the Open Space Department"may" serve as the City's Director of Real Estate, it is arguable under the present wording that the real estate acquisition function for open space could be severed from the Department. This issue arose d ��a tie City talkser recently. The proposed change in wording leaves the may' place, Manager could still appoint someone other than the Open Space Director to act as the City's Real Director of Real Estate. But the proposed change; in adding the"acquisition" function to the description of the duties of the Open Space Department,makes it plain that the Department itself is responsible for acquiring open space land, so this function of could not be removed from at. Doing acquisitions of open space laxed within the Department means that a the necessary real estate capability for open space lands, with someone to exercise it,will always be part of the Open Space Department itself. Board and Council Consent for Acquisitions: Second we provide that the consent of the Open Space Board is necessary not only for disposal of open space laud(as the charter already requires) but also for acquisition of such land (which is new'). The change appears in section 177, and there is a connecting reference added in section 175(c). The danger in the existing situation is that, at least theoretically, other City land could be placed in the Department without the consent of the Open Space Board, and conceivably without consent by Council- This question too arose in the recent merger discussions, and the conclusion of the City Attorney was that consent by the Open Space Board was not required. (In fact that consent was given, but in theory it was not necessary.) It is perhaps worth noting that similar power already exists in the Parks Department. The charter already says, in connection with acquisition of park land out of the "permanent park and recreation fund," that the recommendation of the Parks Board is "binding' (Charter section 163)_ The proposed change does something similar for the Open Space Board. This change means that acquisition and disposal of open space land are treated alike. Both functions are safeguarded against hasty action, and both require a majority of the Open Space Board and the City Council. This parity in treatment, as between disDOsal and acquisition, seems appropriate. U COLO LAW SCHOOL Fax:303-492-1200 Jul 6 2001 14:20 P.03 CITY OF BOULDER OPEN.SPACE CHARTER PROVISIONS [Second Revised Draft, July 6, 20011 Possible Amendments and Ordinance [New Language in CAPS; Deleted Language stricken through] [Sections Affected: 171, 175, 1771 ARTICLE NII. OPEN SPACE Sec, 170. Creation of a department of open space. There shall be a department of open space, which shall be responsible for all open space land and other property associated therewith. As used in this charter, "open space land" shall mean any interest in real property purchased or leased with the sales and use tax pledged to the open space fund pursuant to the vote of the electorate on November 7, 1967, or proceeds thereof, any interest in real property dedicated to the city for open space purposes, and any interest i A real property that is ever placed under the direction; supervision, or control of the open space department, unless disposed of as expressly provided in section 177 below. (Added by Ord. No. 4996 (1986), 1, adopted by electorate on November 4, 1986.) Sec. 171. Functions of the department. Under the direction, supervision., and control of the city manager, there shall be a director of the department of open space, who may also serve as the city's director of real estate. Subject to the limitations set forth in section 175 below, the department of open space: (a)Shall [ACQUIRE,] supervise, administer, preserve, and maintain all open space land and other property associated therewith and may grant nonexclusive licenses and permits and agricultural leases for crop or grazing purposes for a term of five years or less; U COLO LAID SCHOOL Fax:303-492-1200 Jul 6 2001 14:20 P.04 City of Boulder Open Space (July 6, 200 1) Page 2 Second Revised Draft of Charter Amendments (b)Shall supenise, administer, and execute all open space programs, plans, functions, and activities of the city; (c) Shall prepare and submit to the open space board of trustees written recommendations on those matters on which this article requires a recommendation from said board prior to council or department action; (d)May, at the request of the open space board of trustees, prepare and submit to the board information and recommendations on such open space matters as are not provided for by (c) above; and (e)May request advice on any open space matter from the open space board of trustees. (Added by Ord.No. 4996 (1986); 1, adopted by electorate on November 4, 1986) Sec. 172. Creation of the open space board of trustees. There shall be an open space board.of trustees consisting of five members appointed by the city council. The members of the board shall be residents of the city, shall not hold any other office in the city, and shall serve without pay. (Added by Ord_ No. 4996 (1986), 1, adopted by electorate on November 4, 1986) Sec. 173_ Term of office of board members- removal- vacancies. The term of each member shall be five years; provided,however, that in appointing the original members of the board, the city council shall continue the terms of the current members and shall stagger the initial terms so that oue boaxd member's term expires in each year. Five members of the council may remove any board member for cause. The council shall fill all vacancies. (lidded by Ord. No. 4996 (1986), 1, adopted by electorate on November 4, 1986.) Sec. 174. Organization and procedure of the board. The board shall choose a chair and a secretary. The director of the depaxtment of opexl space may be designated as secretary by the board. The board shall have regular meetings once a month. Special meetings may be called at any time by three members of the board upon the giving of at least 24 hours' notice of said special meeting to the board meulbcr*. U COLO LAW SCHOOL Fax:303-492-1200 Jul 6 2001 14:20 P.05 City of Boulder Open Space (July 6, 2001) Page 3 Second Revised Draft of Charter Amendments Three members of the board shall constitute a quorum_ An affirmative vote of a majority of the members present shall be necessary to authorize any action by the board, except as otherwise expressly provided herei m The board shall keep minutes and records of its meetings and transactions. Except as otherwise expressly provided herein, the board shall have power to make rules for the conduct of its business. (Added by Ord. No. 4996 (1986), 1, adopted by electorate on November 4, 1986) Sec. 175. Functions of the board. The open space board shall not perform any administrative functions unless expressly provided in this charter. The board: (a) Shall make recommendations to the council concerning any proposed disposal of open space lands pursuant to section 177 below-, (b) Shall make recommendations to the council concerning any expenditure or appropriation from the open space.fund pledged pursuant to the vote of the electorate on November 7, 1967, or proceeds of property acquired with the assets of the fund; (c) Shall make recommendations to the council concerning any land that is to be placed under the direction, supervision, or control of the department of open space [PURSUANT TO SECTION 177 BELOW], including, without limitation, recommendations concerning use policies on, planned uses of. and restrictions on uses of, open space land; (d) Shall make recommendations to the council concerning the open space program; (e) Shall review the open space elements of the Boulder Valley Comprehensive Plan and make recommendations concerning any open space-related changes to the plan; (f) Shall pursue vigorously the implementation of the open space elements of the Boulder Valley Comprehensive Plan and the acquisition of additional property requixed to fidfill the goals of the open space program; (g) Shall review the city manager's proposed budget as it relates to open space matters and submit its recommendations concerning said budget to the council; (h) Shall make recommendations concerniae the grant or denial of any zivnexc�usive license or permit in or on opon space land; U COLO LAID SCHOOL Fax:303-492-1200 Jul 6 2001 14:21 P.06 City of Boulder Open Space (duly 6, 200 1) Mage 4 Second Revised Draft of Charter Amendments (i) Shall make recommendations concerning the incurring of any indebtedness payable fiom the open space fund, pursuant to section 97 above; and 0) May prepare and submit to the council, the city manager, or the open space department recommendation$ on any other matter relating to the open space program, and may request and obtain from the open space department and the city manager information relating thereto_ The city council, the city manager, and the open space department shall not act on any of the matters set forth in paragraphs (a)through(i) above without securing a recommendation from the board as above provided; however, the council., the manager, and the department may act on the matters set forth in paragraphs (b)through (i) above without a board recommendation if the board fails to submit its recommendation within thirty days after request therefor is made by the couneal.. The board's recommendation shall not be binding upon the city council, except as expressly provided in.section 1.77 below. (Added by Ord.No. 4996 (1986), 1, adopted by electorate on November 4, 1986.) Sec. 176. Open space purposes- Open space land. Open space land shall be acquired, maintained,preserved,retained, and used only for the following purposes: (a) Preservation or restoration of natural areas characterized by or including terrain, geologic formations,flora., or fauna that are unusual, spectacular,historically important, scientifically valuable, or unique, or that represent outstanding or rage examples of native species; (b) Preservation of water resources in their natural or traditional state, scenic areas or vistas, wildlife habitats, or fragile ecosystems; (c) Preservation of land for passive recreational use;.such as hA ng,photography or nature studies, and, if specifically designated, bicycling, hoxseback riding, or fishing; (d) Preservation of agricultural uses and land suitable for agricultural production; (e) Utilization of land for shaping the development of the city,limiting urban sprawl, and disciplining growth; (fl Utilization of non-urban land for spatial definition of urban areas; (5) Utiliz a tion of Yana to prevent encroachment on floodplains; and U COLO LRM SCHOOL Fax:303-492-1200 Jul 6 2001 14:21 P.07 City of Boulder Open Space (July 6, 200 1) Page 5 Second Revised Draft of Charter Amendments (h) Preservation of land for its aesthetic or p assive recreational value and its contribution to the quality of life of the community. Open space land may not be improved after acquisition unless such improvements are necessary to protect or maintain the land or to provide for passive recreational, open agricultural, or wildlife habitat use of the land. (Added by Ord. No_ 4996 (1986), 1, adopted by electorate on November 4, 1986) Sec. 177. Disposal [AND ACQUISITION] of open space land. N,0 open space land owned by the city may be sold, leased,traded, or otherwise conveyed,nor may any exclusive license or permit on such open space land be given, until approval of such E disposal. CEthe UNDER THEDIRECTION SUPERVISION, OR ST IN REAL PROPERTY SHALL BE CONTROL OF THE OPEN SPACE DEPARTMENT UNTIL APPROVAL OF SUCH PLACEMENT BY THE CITY COUNCIL.] Such app*" [CITY COUe aCOUNCIL vote APPROVALS] may be given only after approval eek by of at least three members of the open space board of trustees after a public hearing held with notice published at least ten days in advance in a newspaper of general circulation in the city, giving the location of the land in question and the intended disposal thereof. [THE FOLLOWING LANGUAGE IS RETAINED AS IS.-BUT IS SEPARATED FROM WHATS PRECEDES IT AS A NEW PARAGRAPH] No open space land owned by the city shall be disposed of until sixty days following the date of city council approval of such disposal. U, within such sixty-day period, a petition meeting the requirements of Section.45 above and signed by registered electors of the city to the number of at least five percent of the registered electors of the city as of the day the petition is filed'with the city clerk, requesting that such disposal be submitted to a vote of the electors, such disposal shall not become effective until the steps indicated in Section 46 and Sections 47 above have been followed. This section shall not apply to agricultural leases for crop or grazing purposes for a term of five years or less_ This section is to be construed liberally in favor of providing opportunities for the citizens of the city to refer measures proposing the disposal of any open space land. (Added by Ord. No. 4996 (1986), 1, adopted by electorate on November 4, 1986_) U COLO LAW SCHOOL Fax:303-492-1200 Jul 6 2001 14:21 P.08 MEMORANDUM [Draft of July 6, 20011 To: City Council Re: Explanation of Proposed Charter Changes From: Open Space Board of Trustees Date_ July 11; 2001 As the name suggests, this attached Ordinance aims to secure a particular level of General Fund Support for the Open Space program, in order to achieve the stated aim of the merger of Mountain Parks into the Open Space and Nlountain Parks program. That aim, as stated by City Ms[nager Ron Secrist in his Memorandum to City Council dated March 21, 2000, was to"direct all" the aidendfied cost savings" to the Open Space and Mountain Parks Department so that grjealized savings" from the merger would "primarily support the acquisition programs" of the Department_ In this year's budget process, the Open Space Board and the City Manager's office have been unable to agree upon the appropriate amount to be transferred from the General Fund to the Open Space and Mountain that was required to mita Board and City Manager's office disagree on the amount Mountain Parks while it was in the Parks and Recreation Department, the amount that may appropriately be-retained in parks to compensate for parcels of MouOtain Parks land that stayed in that Department, and on the appropriate division of lottery moneys between the two Departments. The Open Space Board behevres that the amount of General Fund support proposed by the City Manager's office is too low. Unfortunately, it seems likely that disagreements on these points will contia-ae. Various members of the City Council,when it approved the merger last summer. expressed the hope that the matter of funding Mountain Parks in the Open Space and Mountaj-a Parks Department discussion be debate.ermanently so the matterThe roposed ordinance would sestthis continually reappear for dis matter by providing that each year the City Manager's budget will include the stun of $1.75 million for this purpose, to be adjusted in accord with the cost-of-living index. This ordinance would not bind the City Council,but would build into each year's budget process a fixed amount of money that more closely approximates the cost of running Mountain Parrs, so the goal of utilizing savings from the merger to support acquisitions by the Department of Open Space and Mountain Parks can be realized. U COLO LAW SCHOOL Fax:303-492-1200 Jul 6 2001 14:22 P.09 ORDINANCE FOR THE CITY OF BOULDER [SECOND REVISED DRAFT: JULY 6, 20011 ORDINANCE SECURING GENERAL, FUND SUPPORT FOR. MOUNTAIN PARKS LAND THE ANNUAL BUDGET OF THE CITY, AS PREPARED SY THE CITY MANAGER AND SUBMITTED TO THE CITY COUNCIL, SHALL INCLUDE AN AMOUNT NOT LESS TPAN ONE MILLION SEMEN HUNDRED FIFTY THOUSAND DOLLARS ($1.75 MILLION) FOR THE OPEN SPACE DEPARTMENT, PAYABLE OUT OF THE GENERAL FUND IN ADDITION TO REVENUES COLLECTED IN TAXES DEDICATED TO THE USE OF THE OPEN SPACE DEPARTMENT, FOR THE PURPOSE OF INSURING ADEQUATE GENERAL FUND SUPPORT TO MAINTAIN, AUGMENT, OPERATE AND ADMINISTER THOSE LANDS KNOWN AS CITY OF BOULDER MOUNTAIN PARKS, AND TO ACQUIRE ADDITIONAL MOUNTAIN PARK.LAND_ FOR THE PURPOSE OF MAINTAINING A CONSTANT LEVEL OF GENERAL FUND SUPPORT,THIS SUM SHALL BE ADJUSTED AS NECESSARY 0:: AN ANNUAL BASIS IN PROPORTION TO THE CONSUMED PRICE INDEX, ALL ITEMS, FOR THE DENVER METROPOLITAN AREA, MAINTAINED BY THE UNITED STATES DEPARTMENT OF LABOR, BUREAU OF LABOR STATISTICS. OR SUCH SUCCESSOR INDEX AS THE CITY COUNCIL FINDS BEST APPROXIMATES SUCH INDEX. THIS GENERAL FUND SUPPORT OF THE OPEN SPACE DEPARTMENT SHALL BE USED FOR OPEN SPACE PURPOSES. MEMORANDUM TO: Open Space Board of Trustees FROM: James C. Crain, Co-Director, Open Space&Mountain Parks DATE: July 11, 2001 SUBJECT: Purchase of 19 Units of Colorado-Big Thompson water The Open Space &Mountain Parks Department will purchase 19 acre-foot units of Colorado-Big Thompson(C-BT) water to be used within the boundaries of the Northern Colorado Water Conservancy District(NCWCD). The purchase price will be $11,750.00 per unit for a total purchase price of$223,250.00. Funds are available through the OS/MP water acquisitions fund which is approved each year for open space water acquisition purposes. This fund is approved during the C.I.P. budget approval process for the purposes of acquiring water separate from land purchases. C-BT water has historically been in high demand do to its reliability of delivery, large district area and the ease at which it may be converted to municipal uses. The immediate use of this water will be for agricultural purposes on the Imel Open Space property. However,because of the water's flexible use, staff may examine the need for use on other properties as well as the potential for transfer to an in-stream flow program. Staff will purchase this water by a NCWCD Temporary Use Permit. After the transaction is complete, staff will apply to NCWCD for an annually renewable water allotment contract for beneficial use. As part of this application NCWCD requires the approval of an ordinance allowing the City to enter into a water allotment contract. Staff will request that the Open Space Board of Trustees recommend to City Council the approval of this ordinance. Staff will bring this request at a future meeting in the form of an agenda item. MEMORANDUM [Revised Draft of July 11, 200 1] To: Citv Council Re: Explanation of Proposed Charter Changes From: Open Space Board of Trustees - - Date: July 11, 2001 As the name suggests; this attached Ordinance aims to secure a particular level of General Fluid Support for the Open Space program, in order to achieve one stated aim of the transfer of Mountain Parks land to the Open Space' :-Department. That aim, as stated by City Manager Ron Secrist in his Memorandum to City Council dated March 21; 2000, was to "direct all" the "identified cost savings" to the Open Space Department so "[r]ealized savings" from the transfer would "support the acquisition programs." We believe this aim ,vas an important element in achieving what amounts to a merger of the Mountain Parks and Open Space programs, and that committing the savings to this purpose helped move public opinion to support the measure. In this year's budget process, the Open Space Board and the City Manager's Office could not agree on the appropriate amount to be transferred from the General Fund to Open Space. As summarized in a recent letter, the City Manager's Office proposes to allocate $1,231,322 to Open Space from the general fund. (Letter of June 22, 2001, from Ron Secrist. and Christine Andersen to the Open Space Board, with copies to Jim Crain, Mike Patton, Council Members and the Mayor). As summarized in our prior letter, the view of the Open Space Board is that the proper sum is 1,500,000. The difference of $2770,000 stems from two facts: (1) The Manager starts the calculation from the an average for the amount actually spent by the Parks Department in recent years ($1,041), whereas the Open Space Board believes the right beginning point is the average of the amount approved in the budget for Mountain Parks in recent years ($1,750:000); (2) The Manager believes the right amount to withhold for untransferred parts of Mountain Parks is $270,000, whereas the Open Space Board believes the appropriate amount is $200,000. The Open Space Board believes that the amount of General Fund support proposed by the City Manager's office is simply too low; and disagreement on this point will continue. Various Council members, when you approved the transfer of Mountain Parks land to Open Space last summer, expressed the hope that the funding matter could be settled permanently so it would not continually reappear. The proposed ordinance addresses this point by prolvzding that each year the City Manager's budget will include the sum of$1.5 million for this purpose, to be adjusted in accord with the cost-of-living index. This ordinance would not bind the you as the City Council, but would build into each year's budget process a fixed amount that more closely approximates the cost of runniiig A-lountain Parks, so the goal of utilizing savings from the transfer to support Open Space acquisitions can be realized. ORDINANCE FOR THE CITY OF BOULDER [THIRD REVISED DRAFT: JULY 11, 20011 ORDINANCE SECURING GENERAL FUND SUPPORT FOR MOUNTAIN PARKS LAND THE ANNUAL. BUDGET OF THE CITY, AS PREPARED BY THE CITY NLUNAGER AND SUBMITTED TO THE CITY COUNCIL, SHALL INCLUDE AN AMOUNT NOT LESS THAN ONE MILLION FIVE HUNDRED THOUSAND DOLLARS ($1.5 MILLION) FOR THE OPEN SPACE DEPARTMENT, PAYABLE OUT OF THE GENERAL FUND IN ADDITION TO REVENUES COLLECTED IN TAXES DEDICATED TO THE USE OF THE OPEN SPACE DEPARTMENT, FOR THE PURPOSE OF INSURING ADEQUATE GENERAL FUND SUPPORT TO MAINTAIN, AUGMENT, OPERATE AND ADMINISTER THOSE LANDS KNOWN AS CITY OF BOULDER MOUNTAIN PARKS, AND TO ACQUIRE ADDITIONAL MOUNTAIN PARK LAND. FOR THE PURPOSE OF MAINTAINING A CONSTANT LEVEL OF GENERAL. FUND SUPPORT, THIS SUM SHALL BE ADJUSTED AS NECESSARY ON AN A�,TNUAL BASIS IN PROPORTION TO THE CONSUMER PRICE INDEX,.ALL ITEMS, FOR THE DENVER METROPOLITAN AREA, MAINTAINED BY THE UNITED STATES DEPARTMENT OF LABOR, BUREAU OF LABOR STATISTICS, OR SUCH SUCCESSOR INDEX AS THE CITY COUNCIL FINDS BEST APPROXIMATES SUCH INDEX. THIS GENERAL FUND SUPPORT OF THE OPEN SPACE DEPARTMENT SHALL BE USED FOR OPEN SPACE PURPOSES. r _ Fri►ct./ MEMORANDUM To: City Council Re: Explanation of Proposed Charter Changes From: Open Space Board of Trustees (approved for Transmittal to Council, July 11, 2001) Date: July 11, 2001 The Charter changes proposed by the Open Space Board would do two things: Acquisition Function. First; we add the "acquisition" function to the Open Space Department. The change appears in section 171(a). The Department has long exercised this function, which is implicit in the wording and structure of the Charter now. Still, the Charter does not refer to this function explicitly. Indeed, since the Charter says the Director of the Open Space Department "may" serve as the City's Director of Real Estate, it is arguable under the present wording that the real estate acquisition function for open space could be severed from the Department. This issue arose during the merger talks recently. The proposed change in wording leaves the "may" in place, so that the City Manager could still appoint someone other than the Open Space Director to act as the City's Real Director of Real Estate. But the proposed change, in adding the "acquisition" function to the description of the duties of the Open Space Department, makes it plain that the Department itself is responsible for acquiring open space land, so this function of could not be removed from it. Doing acquisitions of open space land within the Department means that a the necessary real estate capability for open space lands, with someone to exercise it, will always be part of the Open Space Department itself. Board and Council Consent for Acquisitions: Second we provide that the consent of the Open Space Board is necessary not only for disposal of open space land (as the charter already requires) but also for acquisition of such land (which is new). The change appears in section 177, and there is a connecting reference added in section 175(c). The danger in the existing situation is that, at least theoretically, other City land could be placed in the Department without the consent of the Open Space Board, and conceivably without consent by Council. This question too arose in the recent merger discussions, and the conclusion of the City Attorney was that consent by the Open Space Board was not required. (In fact that consent was given, but in theory it was not necessary.) It is perhaps worth noting that similar power already exists ui the Parks Department_ The charter already says, in connection with acquisition of park land out of the "permanent p ark and recreation fund," that the recommendation of the Parks Board is "binding" (Charter section 103). The proposed change does something similar for the Open Space Board. This change means that acquisition and disposal of open space land are treated alike. Both functions are safeguarded against hasty action, and both require a majority of the Open Space Board and the City Council. This party in treatment, as between disposal and acquisition; seems appropriate. CITY OF BOULDER OPEN SPACE CHARTER PROVISIONS [Recommended by the Open Space Board, July 11, 20011 [New Language in CAPS; Deleted Language stricken through] [Sections Affected: 171, 175, 1771 ARTICLE XII. OPEN SPACE Sec. 170. Creation of a department of open space. There shall be a department of open space, which shall be responsible for all open space land and other property associated therewith. As used in this charter, "open space land' shall mean any interest u1 real property purchased or leased with the sales and use tax pledged to the open space fund pursuant to the vote of the electorate on November 7, 1967, or proceeds thereof, any interest iiz real property dedicated to the city for open space purposes, and any interest u1 real property that is ever placed under the direction, supervision, or control of the open space department, unless disposed of as expressly provided in section 177 below. (Added by Ord. No. 4996 (1986), 1, adopted by electorate on November 4, 1986.) Sec. 171. Functions of the department. Under the direction, supervision, and control of the city manager, there shall be a director of the department of open space, who may also serve as the city's director of real estate. Subject to the limitations set forth in section 175 below, the department of open space: (a) Shall [ACQUIRE,] supervise, administer, preserve, and maintain all open space land and other property associated therewith and may grant nonexclusive licenses and permits and agricultural leases for crop or grazing purposes for a term of five years or less; (b) Shall supervise, administer, and execute all open space programs, plans, functions, and activities of the city; Proposed Charter Amendments Page 2 Recommended by Open Space Board July 11, 2001 (c) Shall prepare and submit to the open space board of trustees written recommendations on those matters on which this article requires a recommendation from said board prior to council or department action; (d) May, at the request of the open space board of trustees, prepare and submit to the board information and recommendations on such open space matters as are not provided for by (c) above; and (e) May request advice on any open space matter from the open space board of trustees. (Added by Ord. No. 4996 (1986), 1, adopted by electorate on November 4, 1986.) Sec. 172. Creation of the open space board of trustees. There shall be an open space board of trustees consisting of five members appointed by the city council. The members of the board shall be residents of the city, shall not hold any other office in the city, and shall serve without pay. (Added by Ord. No. 4996 (1986), 1, adopted by electorate on November 4, 1986.) Sec. 173. Term of office of board members — removal— vacancies. The term of each member shall be five years; provided, however, that in appointing the original members of the board, the city council shall continue the terms of the current members and shall stagger the initial terms so that one board member's term expires in each year. Five members of the council may remove any board member for cause. The council shall fill all vacancies. (Added by Ord. No. 4996 (1986), 1, adopted by electorate on November 4, 1986.) Sec. 174. Organization and procedure of the board. The board shall choose a chair and a secretary. The director of the department of open space may be designated as secretary by the board. The board shall have regular meetings once a month. Special meetings may be called at any time by three members of the board upon the giving of at least 24 hours' notice of said special meeting to the board members. Proposed Charter Aiilendments Page 3 Recommended by Open Space Board July 11, 2001 Three members of the board shall constitute a quorum. An affirmative vote of a majority of the members present shall be necessary to authorize any action by the board, except as otherwise expressly provided herein. The board shall keep minutes and records of its meetings and transactions. Except as otherwise expressly provided herein, the board shall have power to make rules for the conduct of its business. (Added by Ord. No. 4996 (1986), 1, adopted by electorate on November 4, 1986.) Sec. 175. Functions of the board. The open space board shall not perform any administrative functions unless expressly provided in this charter. The board: (a) Shall make recommendations to the council concerning any proposed disposal of open space lands pursuant to section 177 below; (b) Shall make recommendations to the council concerning any expenditure or appropriation from the open space fund pledged pursuant to the vote of the electorate on November 7, 1967, or proceeds of property acquired with the assets of the fund; (c) Shall make recommendations to the council concerning any land that is to be placed under the direction, supervision, or control of the department of open space [PURSUANT TO SECTION 177 BELOW], including, without limitation, recommendations concerning use policies on, planned uses of, and restrictions on uses of, open space land; (d) Shall make recommendations to the council concerning the open space program; (e) Shall review the open space elements of the Boulder Valley Comprehensive Plan and make recommendations concerning any open space-related changes to the plan; (f) Shall pursue vigorously the implementation of the open space elements of the Boulder Valley Comprehensive Plan and the acquisition of additional property required to fulfill the goals of the open space program; (g) Shall review the city manager's proposed budget as it relates to open space matters and submit its recommendations concerning said budget to the council; (h) Shall make recommendations concerning the grant or denial of any nonexclusive license or permit in or on open space land; ti Proposed Charter Aznendinents Page 4 Recommended by Open Space Board July 11, 2001 (i) Shall make recommendations concerning the incurring of any indebtediiess payable from the open space fund; pursuant to section 97, above; and 0) May prepare and submit to the council, the city manager, or the open space department recommendations on any other matter relating to the open space program, and may request and obtain from the open space department and the city manager information relating thereto. The city council, the city manager, and the open space department shall not act on any of the matters set forth ui paragraphs (a) through (i) above without securing a recommendation from the board as above provided; however, the council, the manager, and the department may act on the matters set forth in paragraphs (b) through (i) above without a board recommendation if the board fails to submit its recommendation within thirty days after request therefor is made by the council. The board's recommendation shall not be binding upon the city council, except as expressly provided in section 17 7 below. (Added by Ord. No. 4996 (1986), 1, adopted by electorate on November 4, 1986.) Sec. 176. Open space purposes — Open space land. Open space land shall be acquired, maintained, preserved, retaiuled, and used only for the following purposes: (a) Preservation or restoration of natural areas characterized by or including terrain, geologic formations, flora, or fauna that are unusual, spectacular, historically important, scientifically valuable, or unique, or that represent outstanding or rare examples of native species; (b) Preservation of water resources in their natural or traditional state, scenic areas or vistas, wildlife habitats, or fragile ecosystems; (c) Preservation of land for passive recreational use, such as hiking, photography or nature studies, and, if specifically designated, bicycling, horseback riding, or fishing; (d) Preservation of agricultural uses and land suitable for agricultural production; (e) Utilization of land for shaping the development of the city, limiting urban sprawl, and disciplining growth; M Utilization of non-urban land for spatial definition of urban areas; (g) Utilization of land to prevent encroachment on floodplains; and Proposed Charter Amendments Page 5 Recommended bjr Open Space Board July 11, 2001 (h) Preservation of land for its aesthetic or passive recreational value and its contribution to the quality of life of the community. Open space land may not be improved after acquisition unless such improvements are necessary to protect or maintain the land or to provide for passive recreational, open agricultural, or wildlife habitat use of the land. (Added by Ord. No. 4996 (1986), 1, adopted by electorate on November 4; 1986.) Sec. 177. Disposal [_SND ACQUISITION] of open space land. No open space land owned by the city may be sold, leased, traded; or otherwise conveyed, nor may any exclusive license or permit on such open space land be given, until approval of such disposal by the city council. [NO INTEREST IN REAL PROPERTY SHALL BE PLACED UNDER THE DIRECTION, SUPERVISION, OR CONTROL OF THE OPEN SPACE DEPARTMENT UNTIL APPROVAL OF SUCH PLACEMENT BY THE CITY COUNCIL.] Such mal [CITY COUNCIL APPROVALS] may be given only after approval of s,,,,h aisp-&s i by the affirmative vote of at least three members of the open space board of trustees after a public hearing held with notice published at least ten days in advance in a newspaper of general circulation in the city, giving the location of the land ul question and the intended disposal thereof. [THE FOLLOWING LANGUAGE IS RETAINED AS IS, BUT IS SEPARATED FROM `''HATS PRECEDES IT AS A NEW PARAGRAPH] No open space land owned by the city shall be disposed of until sixty days followingthe date of city council approval of such disposal. If, within such sixty-day period, a petition meeting the requirements of Section 45 above and signed by registered electors of the city to the number of at least five percent of the registered electors of the city as of the day the petition is filed with the city clerk, requesting that such disposal be submitted to a vote of the electors, such disposal shall not become effective Lentil the steps indicated in Section 46 and Sections 47 above have been followed. This section shall not apply to agricultural leases for crop or grazing purposes for a term of five years or less. This section is to be construed liberally in favor of providing opportunities for the citizens of the city to refer measures proposmi g the disposal of any open space land. (Added by Ord. No. 4996 (1986), 1, adopted by electorate on November 4, 1986.) MEMOR A_NDL�I To: City Council Re: Explanation of Proposed Ordinance Securing General Fund Support for Moluitain Parks Land From: Open Space Board of Trustees (approved for transmittal to Council. July 11, 2001) Date: July 11, 2001 As the name suggests, this attached Ordinance aims to secure a particular level of General Fund Support for the Open Space program, in order to achieve one statedaim of the transfer of Mountain Parks land to the. Open Space and Mountain Parks Department (OS-NIP). That aim, as stated by City Manager Ron Secilst un his Memorandum to City Council dated March 21, 2000, was to "direct all" the "identified cost savings" to the Department so "[r]ealized savings" from the transfer would`'support the acquisition programs." We believe this aim was an important element in achieving what amounts to a merger of the Mountain Parks and Open Space programs, and that committing the savings to this purpose helped move public opinion to support the measure. In this year's budget process, the Open Space Board and the City Manager's Office could not agree on the appropriate amount to be transferred from the General Fund to OSMP. As summarized in a recent letter, the City Manager's Office proposes to allocate $1,231,322 to OSMP from the general fiend (letter of June 22, 2001, from Ron Secrist and Christine Andersen to the Open Space Board; with copies to Jim Crain, Mike Patton, Council Members and the Mayor). As summarized in our prior letter, the view of the Open Space Board is that the proper sum is $1,500,000. The difference stems from three facts: (1) The Manager starts the calculation fiom the average amount actually spent by the Parks Department un recent years ($1,641,322) whereas the Open Space Board believes the right beginning point is the average of the amount approved in the budget for Mountain Parks in recent years ($1,750,000); (2) The Manager believes the right amount to withhold for untransferred parts of Mountain Parks is $270,000, whereas the Open Space Board believes the appropriate amount is $200,00.0; (3) The Manager counts $100,000 in lottery funds as part of the general fund support, but the Open Space Board believes lottery funds should not be used to pay for essential operating expenses. The Open Space Board believes that the amount of General Fund support proposed by the City Manager's office is simply too low, and disagreement on this point will continue_ Various Council members, when you approved the transfer of Mountain Parks land to OSMP last summer, expressed the hope that the funding matter could be settled permanently so it would not continually reappear. The proposed ordinance addresses this point by providing that each year the City Manager's budget -M-11 include the sum of 1.5 million for this purpose, to be adjusted in accord with the cost-of-living index. This ordinance would not bind the you as the City Council, but would build into each year's budget process a fixed amount that more closely approximates the cost of running llountaui Parks, so the goal of utilizing savings from the transfer to support OS�,,IP acquisitions can be realized. ORDINANCE FOR THE CITY OF BOULDER [RECOMMENDED BY OPEN SPACE BOARD, JULY 11, 2001] ORDINANCE SECURING GENERAL FUND SUPPORT FOR MOUNTAIN PARKS LAND BEGINNING WITH THE BUDGET FOR 2002, THE ANNUAL BUDGET OF THE CITY OF BOULDER, AS PREPARED BY THE CITY MANAGER AND SUBMITTED TO THE CITY COUNCIL, SHALL INCLUDE AN Ati-IOUNT NOT LESS THAN ONE MILLION FIVE HUNDRED THOUSAND DOLL-QRS ($1.5 MILLION) FOR THE OPEN SPACE DEPARTMENT, PAYABLE OUT OF THE GENERAL FUND IN ADDITION TO REVENUES COLLECTED IN TAXES DEDICATED TO THE USE OF THE OPEN SPACE DEPARTMENT, FOR THE PURPOSE OF INSURING ADEQUATE GENERAL. FUND SUPPORT TO AlAINTAIN, AUGMENT, OPERATE AND ADMINISTER THOSE LANDS KNOWN AS CITY OF BOULDER MOUNTAIN PARKS; AND TO ACQUIRE ADDITIONAL MOUNTAIN PARK LAND. FOR THE PURPOSE OF MAINTAINING A CONST NIT LEVEL OF GENERAL FUND SUPPORT, THIS SUFI SHALL BE ADJUSTED AS NECESSARY ON AN ANNUAL BASIS IN PROPORTION TO THE CONSUMER PRICE INDEX, ALL ITEMS, FOR THE DENVER-BOULDER METROPOLITAN AREA, MAINTAINED BY THE UNITED STATES DEPARTMENT OF LABOR, BUREAU OF LABOR STATISTICS, OR SUCH SUCCESSOR INDEX AS THE CITY COUNCIL FINDS BEST APPROXIMATES SUCH INDEX. THIS GENERAL FUND SUPPORT OF THE OPEN SPACE DEPARTMENT SHALL BE USED FOR OPEN SPACE PURPOSES.