09.26.23 OSBT Retreat PacketOpen Space Board of Trustees Retreat
September 26, 2023
8:30 – 3:30 @ Foothills Nature Center
8:30 – 9:00
9:00 – 9:55
Welcome and Sharing (Facilitator: Dan, Dave) Agenda
Topic Discussion #1: (Facilitator: Brady)
•OSBT’s Role in the Annual OSMP Budget Development
o How best can the OSBT provide more meaningful and influential input/feedback
into staff’s budget proposal? When is the ideal timeframe to receive this input?
o What is staff’s 6-year vision for the OSMP CIP?
9:55 – 10:05 Break
10:05 – 11:00 Agenda Topic Discussion #2: (Facilitator: Michelle)
•The Future of OSMP’s Planning Framework
o Current “Inventory” of OSMP Plans
o How do plans relate to one another? For example, how do resource plans relate to the
Master Plan? How does Master Plan relate to Citywide guidance?
o How to keep Plans “living documents”?
▪Updating a plan after management actions are completed and/or after policy
decisions are approved that related to a plan (e.g.The Visitor Management
Plan and the recent E-bike Council decision)
o More intentional use of the “scalpel approach” to Planning --Revisiting or amending
a specific section or element of a Plan
11:00 – 11:10 Break
11:10 – 12:05 OSBT Rules of Procedures Review and Update (Facilitators: Michelle and Dave)
12:05 – 1:05 Lunch and Brainstorm – Looking Ahead at 2024 OSBT Meeting Topic Discussions
(Facilitators: Jon, Jeff and Jennelle)
1:05 – 1:45 Walk and Talk: Wildland-Urban Interface Fire Mitigation Discussion
1:45 – 2:45 Topic Discussion #3: Looking Ahead–Where are we going?
•Subdiscussion #1: 35 minutes (Facilitator: Harmon)
▪Each trustee provides their perspectives on the following two questions:
Which of the Value and/or Outcome Statements documented in the OSMP Master Plan
most resonate with you; why?
Which of these are you most concerned about when you think about the OSMP system 20,
30 or 50 years from now and why?
•Subdiscussion #2: 25 minutes (Facilitator: Dave)
▪Open Discussion on emerging issues/conditions that are/will be impacting Open
Space and the need to be adaptive and resilient:
▪Changing Climate and associated impacts; Warmer and drier; Proliferation of
Non-native species; Water and Agriculture
▪Importance of Diversity: Bio- Rare habitats and species; Social- Community and
constituencies
2:45- 3:00 Wrap Up/Outcomes/Takeaways/Next Steps: (Facilitators: Dave and Dan)
Open Space Board of
Trustees Members:
Dave Kuntz
(2019-2024)
Harmon Zuckerman
(2023-2025)
Michelle Estrella
(2021-2026)
Jon Carroll
(2022-2027)
Brady Robinson
(2023-2028)
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OSBT’s Role in the Annual
OSMP Budget Development
OSBT Retreat 9/26/2023
Agenda Topic #1: OSMP Budget
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Sec. 175. Functions of the Board
•The open space board shall not perform any administrative
functions unless expressly provided in this charter. The
board:
•(g) Shall review the city manager's proposed budget as it relates to
open space matters and submit its recommendations concerning
said budget to the council.
Agenda Topic #1: OSMP Budget
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Recent Approach
•Before Master Plan development and adoption
•OSBT reviewed the annual project list and made a budget
recommendation
•Predominantly focused on annual “CIP Sheets”
•Since Master Plan adoption
•Up-leveled review of balance across focus areas and strategies
•Policy guidance and medium-term priorities inform work plans
•Budget materials incorporate items beyond the CIP
•Less focused on one-year CIP project list
Agenda Topic #1: OSMP Budget
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Past OSBT Guiding Questions
•Do we have the right balance of investments across Master
Plan focus areas?
•Do we have the right balance of investments across Master
Plan tiered strategies?
•Are there upcoming policy or public engagement plans that
inform out-year work planning and budgeting?
•Is OSBT supportive of the proposed project list?
Agenda Topic #1: OSMP Budget
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EHR.1 Preserve and restore important
habitat blocks and corridors
EHR.2 Update and continue
implementing system plans guiding
ecosystem management
EHR.3 Address the global climate crisis
here and now
ATT.1 Reduce maintenance backlog for
agriculture & water infrastructure
ATT.2 Increase soil health & resilience
ATT.3 Address conflicts between
agriculture and prairie dogs
RRSE.1 Assess and manage increasing
visitation
RRSE.2 Reduce trail maintenance backlog
CCEI.1 Welcome diverse backgrounds
and abilities
CCEI.2 Enhance communication w/visitors
EHR.4 Reduce undesignated trails
EHR.5 Extend on-trail requirements
EHR.6 Control invasive species
EHR.7 Develop a learning laboratory
approach to conservation
ATT.4 Protect water resources in a
warmer future
ATT.5 Encourage diverse and
innovative agricultural operations
RRSE.3 Update guidelines and standards
for quality trail design and
construction
RRSE.4 Encourage multimodal access to
trailheads
RRSE.5 Manage passive recreation
activities requiring a permit
CCEI.3 Connect youth to the outdoors
CCEI.4 Support city-wide engagement
with federally recognized
American Indian Tribes and
Indigenous Peoples
EHR.8 Reduce impacts from noise, light
and nearby land uses
EHR.9 Reduce and offset OSMP
greenhouse gas emissions
ATT.6 Support the success of ranchers
and farmers
ATT.7 Integrate native ecosystems and
agriculture
ATT.8 Further reduce or eliminate
pesticide use
ATT.9 Enhance enjoyment and
protection of working landscapes
RRSE.6 Support a range of passive
recreation experiences
RRSE.7 Build new trails as guided by past
and future plans
RRSE.8 Provide welcoming and inspiring
visitor facilities and services
RRSE.9 Develop a learning laboratory
approach to recreation
CCEI.5 Foster wellness through
immersion in the outdoors
CCEI.6 Inspire environmental literacy and
new involvement in OSMP
CCEI.7 Cultivate leaders in stewardship
CCEI.8 Heighten community understanding
of land management efforts
CCEI.9 Preserve and protect Boulder’s
cultural heritage
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$4,545,917, 73%
$917,740, 15%$767,552, 12%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
Tier 1 Tier 2 Tier 3
2024 CIP by Master Plan Tier
(Excludes Financial Sustainability)
Agenda Topic #1: OSMP Budget
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Strategic Enhancements
•Within 10-year MP vision, we identify 2–3-year goals
•These “strategic enhancements” help prioritize project
requests from staff during work plan and budget processes
•Enhancements may take many forms, including:
•Adding or shifting staff capacity, non-personnel and/or CIP $
•Organizational behavior and systems development
•Planning efforts and/or policy development
•Shift to a 3-year department work plan with an eye towards
a 6-year work plan to align with CIP horizon
Agenda Topic #1: OSMP Budget
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Build ongoing capacity for wildfire resilience
Accelerate efforts in science and climate resilience
Accelerate work that supports presence on the land
Operationalize funding for Agricultural Management and Undesignated Trails programs
Make additional investments in equity programming
2024 Budget Priorities
Agenda Topic #1: OSMP Budget
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Build ongoing capacity for wildfire resilience
•Increased Forestry crew from 8 employees to 13 in 2023 through one-time Climate Tax dollars
•Through the 2024 budget, requested to operationalize funding for increased Forestry staff
•Completed Red Card training and certification for 25 Rangers to support wildland fire operations
•Added 1 FTE Water Resources Program Manager in 2023 to accelerate ditch fuels mitigation
•Added 1 FTE to onboard the first department Wildland Fire Sr Program Manager in 2023
•Adjusted work plans for 10 Vegetation crew members to focus on Tall Oatgrass management in 2022 and 2023
•Deployed 8 Education and Outreach employees during fires to support visitor awareness, trail closures, and evacuations
•Expanding forest health/fire mitigation prescriptions
•Expanding prescriptive grazing as a fuel mitigation tool
•Developing a specific Wildland Urban Interface Fuel Management Plan
•Developing final prescribed burn plans covering more of the OSMP system
•Initiated a new Detailed Fire Response Plan for OSMP to be completed in 2023
•Delivered enhanced trainings to staff and hosted preparedness tabletop exercises with OSMP, Utilities, and Fire staff
•Established a Core and Executive Team on Wildfire Resilience
•Started Community Wildfire Protection Plan Update
Agenda Topic #1: OSMP Budget
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Make additional investments in equity programming
•Through the 2024 budget, requested to convert a temporary bilingual education coordinator to fixed-term
•Through the 2024 budget, requested to convert a temporary bilingual Jr Ranger Program Assistant to fixed -term
•Increased investment in contracts with LatinX partners including El Centro Amistad
•Increased hiring of bilingual Jr Rangers
•Developed a citywide baseline equity assessment and surveyed over 100 employees on current state of equity in OSMP
•Trained other departments on how to administer the assessment to support citywide adoption
•Completed the first department baseline equity report based on findings from the equity assessment
•Started to scope the upcoming department equity plan to be completed in 2024
•Four OSMP staff served as “train the trainers” for city Bias and Microaggression, Advancing Racial Equity: The Role of
Government, and Racial Equity Instrument training
•Established the department Justice, Equity, Diversity and Inclusion (JEDI) team and completed projects in first 3 years
•Developed a JEDI Team Toolkit for the city to help other departments establish JEDI teams
•Continued to host Spanish and bilingual programs for the community in 2023
•Developed and adopted a land acknowledgement as part of our work with federally recognized tribes
•Completed tribal consultation and continued our important work with tribal partners
Agenda Topic #1: OSMP Budget
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OSBT Discussion Questions
•How can the board provide more meaningful and timely
input into budget planning?
•Are the Master Plan focus areas and strategies an
appropriate high-level area of engagement for the OSBT
during budget development?
•Are the strategic enhancements an effective area of
engagement for the OSBT?
•When and how does the above engagement best occur?
Agenda Topic #1: OSMP Budget
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Agenda Topic Discussion #2: Planning Framework9.26.23 OSBT Retreat Packet Page 13
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Agenda Topic Discussion #2: Planning Framework9.26.23 OSBT Retreat Packet Page 16
Agenda Topic Discussion #2: Planning Framework9.26.23 OSBT Retreat Packet Page 17
RULES OF PROCEDURE
OPEN SPACE BOARD OF TRUSTEES
ARTICLE I
OFFICERS
1.The Open Space Board of Trustees (the Board) shall elect officers at its first regular meeting
after City Council has made its annual appointment of new Board members, or at any other time
that it may become necessary to elect officers.
2. The Chair shall accept nominations from the floor for the officers to be elected which are
Chair, Vice-Chair, and Secretary.
3.The Chair shall preside at all meetings and public hearings of the Board; shall decide on all
points of order or procedure; and may assist in the preparation of special reports. The terms
of office shall generally be for one year, however if decided upon by the Board, the Chair
may preside for two successive terms.
4.The Vice-Chair shall assume the duties of the Chair in their absence. To promote smooth
transition, the Vice-Chair will be included in agenda setting meetings, as an observer, starting
in January of each year.
5. The Secretary shall be responsible for and maintain the records of the Board and shall
perform such other duties as the Board may require and shall typically be the Director of the
Open Space and Mountain Parks Department (Director) or their delegate.
ARTICLE II
MEETINGS
1. The Board shall have regular meetings at least once a month. There shall typically be a meeting
held on the second Wednesday of each month. If a second meeting is deemed necessary, it shall
generally be held on the fourth Wednesday of the month. Generally, meetings shall occur at the
Penfield Tate II Building or the Open Space and Mountain Parks Administration Office.
However, other locations may be used as necessary and noticed. The Chair and Director may agree
to forego a meeting if the situation warrants.
2. Study sessions of the Board may be held as necessary at the request of Open Space and
Mountain Parks staff, the Chair, or City Council. Such study sessions may be held at such
time and public place as may be designated by the Chair and Director, provided that notice is
given to the public and to each member as required by Section 2-3-1, B.R.C 1981. The purpose
of a study session shall be for information and discussion purposes only, and votes on actions
shall not be taken at such meetings. Study sessions will be open to the public; however, there
will be no public participation unless specifically requested by the Chair.
3.Special meetings of the Board for purposes of public participation and action by the Board may
be called by the Chair and two other Board members upon giving notice as required by
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Section 2-3-1, B.R.C. 1981 of said special meeting to all Board members and the public.
4.The order of business at all regular meetings of the Board will generally be as follows:
a)Call to order and roll call
b)Approval of minutes of previous meeting(s)
c)Public Participation for Items Not Identified for a Public Hearing
d)Public Hearing Items
e)Matters from the Department
f)Matters from the Board
g)Adjournment
However, the agendas may be adjusted at the discretion of the Director or the Chair.
5.All meetings of the Board shall be open to the public and publicly noticed by any reasonable
means prior to each meeting.
a)Three members of the Board shall constitute a quorum, and an affirmative vote of at
least three members shall be necessary to authorize any action of the Board. Any
disposal of Open Space land and assets shall require an affirmative vote of at least three
members after a public meeting held in conformance with Charter Section 177. Said
Charter Section requires at least 10 days’ notice and subsequent approval by City
Council, followed by a sixty-day waiting period, during which time a petition may be
filed requiring that such disposal be submitted for a vote of the electors.
b)When the disposal of any interest in Open Space land as defined in the City Charter is
proposed, written notice shall be mailed to owners of property and residents within
600 feet of the boundaries of the Open Space land proposed for disposition. This will
include, at a minimum, the location of the land in question and the intended disposal
thereof together with the date, hour and location of the board meeting where such a
proposed disposition will be considered.
6.Public participation - limitation of time.
a)Public participation shall ordinarily be limited to three minutes per speaker per item.
However, the Chair may determine speaking time for all speakers during public
participation depending on number of speakers and time available. All speakers
wishing to pool their time must be present, and time allotted will be determined by the
Chair, not to exceed ten minutes total. Speakers are requested not to repeat items
addressed by previous speakers other than to express points of agreement or
disagreement.
b)In general, follow-up questions from Board members to community members who
speak during any public participation will be limited to clarifying questions.
7. A majority of the Board may delegate or appoint the Chair and/or other members of the Board to
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assist in the presentation of the Board recommendations to the City Manager or to the City
Council. Any presentation of a recommendation should also include a brief synopsis of any
dissent.
ARTICLE III
AGENDAS
1.The Director shall provide the members of the Board with the necessary information for
performance of their duties.
2. An interested party requesting time on an agenda needs to present the proposed agenda topic
in writing to the Director with sufficient notice (ordinarily one month) in order to be
considered for the “three-month outlook” Board calendar.
3. The Director and the Chair may postpone or reschedule certain pending agenda topics until
sufficient meeting time may be available for the Board’s proper review of such topics.
4.Staff shall make a reasonable effort to submit detailed reports including meeting agendas and
information concerning agenda topics to the Board members at least five days prior to the
meeting. Such staff reports shall be in sufficient detail to provide Open Space Board of Trustees
members with basic facts on each topic on the agendas and an adequate description of the
problems so that members may be prepared at the Board meeting to consider the topic without
need for lengthy review at the meeting of basic information considering such topics.
5. Board Field trips may be scheduled by the Chair and the Director.
6.In general, substantive topics that would either require significant amounts of time or staff
preparation to properly address, should be outlined a month in advance under the OSBT’s
“three-month outlook” calendar, which is provided in each month’s Board packet. If there are
changes to this calendar, a one-month notice will be provided to the Board via the Chair and/or
Director.
7.Changes to the agendas or the calendar, and reasons for those changes, will be provided to the
Board via the Director as expeditiously as possible.
ARTICLE IV
COMMITTEES
1.The Board may establish such committees as it deems advisable and assign each committee
specific duties or functions.
2. The Chair shall designate the members of each committee. The members of the committee
shall elect their chair.
3.No member of the Board shall be required to serve on more than two committees
simultaneously.
OSBT Rules of Procedures Review and Update
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ARTICLE V
RECORDS
The Secretary shall maintain an accurate record of all studies, plans, reports and recommendations of
the Board and the discharge of its duties and responsibilities. In addition, minutes of Open Space
Board meetings will record decisions reached/action taken, and topics addressed in the discussion but
not all the points made in the discussion that went into making the decisions. Action minutes serve the
purpose of keeping minutes and transactions as the official record for this Board. Minority opinions
shall be drafted by the initiating member(s) and provided to the Secretary for inclusion within the
minutes.
1.Records of the Open Space Board of Trustees shall be available for public view in conformance
with the State Open Records Act.
ARTICLE VI
INTERESTS OF MEMBERS
1.Those Board members who have a conflict of interest and feel participation in deliberations
pursuant to Section 2-7-1, et.seq., B.R.C. constitutes a conflict of interest shall disqualify
themselves from discussion and voting.
2.Individual Board members who appear before, or who write to, duly constituted bodies or
officials shall not represent the Board as an official representative unless that individual has
been so designated by consensus of the Board, when, at its discretion, it wishes to express views
relating to Open Space activities or to policies which may affect Open Space. If the Board is not
in complete agreement about the matter under consideration, then no representation of the entire
Board is permissible.
3.Anytime Board members express a personal opinion to the media about topics the board is
addressing, they should make clear that such opinion is a personal perspective and does not
represent the views of the rest of the board. Opinions expressed by board member(s) should
be carefully considered given that the board consists of five members.
ARTICLE VII
ADOPTION
1.These rules of procedure may be amended by an affirmative vote of three Board members
provided the proposed amendment has been submitted in writing to each member of the Board at
least three days prior to the scheduled meeting.
Voted on and adopted by the Open Space Board of Trustees this 9th day of November 2022.
OSBT Rules of Procedures Review and Update
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Lunch and Brainstorm – Looking Ahead at 2024 9.26.23 OSBT Retreat Packet Page 22
Agenda Topic Discussion #3: Looking Ahead-Where are we going?9.26.23 OSBT Retreat Packet Page 23
Agenda Topic Discussion #3: Looking Ahead-Where are we going?9.26.23 OSBT Retreat Packet Page 24
Agenda Topic Discussion #3: Looking Ahead-Where are we going?9.26.23 OSBT Retreat Packet Page 25
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Agenda Topic Discussion #3: Looking Ahead-Where are we going?9.26.23 OSBT Retreat Packet Page 28
Agenda Topic Discussion #3: Looking Ahead-Where are we going?9.26.23 OSBT Retreat Packet Page 29
Agenda Topic Discussion #3: Looking Ahead-Where are we going?9.26.23 OSBT Retreat Packet Page 30
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