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Home My WebLink AboutWRAB Bylaws 2018 Approved 2/26/2018 BYLAWS CITY OF BOULDER WATER RESOURCES ADVISORY BOARD ARTICLE I GENERAL MATTERS Section 1.1 Board Composition. The Board shall comprise the five(5)members appointed by the City Council pursuant to the City Charter and applicable ordinance. If, at any time a member of the Board resigns or is otherwise removed,the City Council shall fill any such vacancy for the remainder of its term. Section 1.2 Board Officers. The members of the Board shall have officers elected from its members. The officers shall consist of Chair, Vice Chair, and a Secretary. The Recording Secretary shall be a City employee, but shall not be considered a Board officer. Section 1.3 Board Elections. The officers shall be elected by the Board at its first regular meeting after annual appointments have been made by the City Council. Terms of office shall be for one year or until replacements have been qualified. If, at any time an officer of the Board resigns, or by reason of disability becomes unable to serve as an officer of the Board, but is otherwise still a member of the Board, then the officer vacancy caused thereby, shall be filled by another member of the Board by a majority vote of the remaining Board members. Any officer vacancy appointment shall be for the remainder of the unexpired term. Section 1.4 Board Responsibilities. The Board shall exercise those functions specified by City Charter, and applicable ordinances. Specifically included responsibilities include advising the City Manager, Planning Board, and City Council on the following utilities matters: 1. To review all city utilities environmental assessments and capital improvements. 2. To review, monitor and propose changes to the city's raw water, treated water, wastewater, and flood control master plans. 3. To review and provide recommendations to the city manager concerning policy issues on operating programs, including without limitation water conservation, water treatment plant residuals, wastewater treatment plant biosolids disposal, and water quality. Section 1.5 Regular Board Meetings. Regular meetings of the Board shall be held at such time and date as determined by the majority of the Board at a location as the Board shall from time to time designate. The Board has scheduled regular meetings at 6:00 pm on the third Monday of each month, at a location to be duly noticed. 1 f Approved 2/26/2018 Section 1.6 Special Board Meetings. Special meetings of the Board may be called by any member of the Board by informing the other members and Utilities Division staff liaison of the time and place of such meeting and obtaining consent of a Board quorum for the special meeting. Section 1.7 Meeting Notices. Notices of regular meetings and special meetings shall be published in a manner similar to notices of other City boards and commissions as prescribed by City Council. Notices of all regular and special meetings shall be posted in conformance with applicable law. Board members shall have no less than twenty-four hours notice of any meeting. ARTICLE II BOARD MEETING ORDER OF BUSINESS Section 2.1 Order of Business. At all regular meetings of the Board, the following shall be the order of business: A) Call to Order B)Approval of minutes C) Open Comment D)Agenda Items and Public Hearings E)Matters from Board Members F)Matters from City Staff G)Discussion of next meeting agenda H)Adjournment The above order of business may be amended upon motion passed by the majority of the members of the Board in attendance at any meeting. ARTICLE III CONDUCT OF BOARD MEETINGS Section 3.1 Board Business. All business of the Board shall be conducted only during properly constituted regular or special meetings and all such meetings shall be open to the public. These Bylaws have been adopted in substitution of Roberts Rules of Order. Roberts Rules of Order may be invoked at the discretion of a majority of the quorum present,where not inconsistent with these bylaws, but shall not automatically apply at meetings of the Board. Three members of the Board in attendance at all meetings shall constitute a quorum for the transaction of business. No action of the Board shall be valid without an affirmative vote of three members. Section 3.2 Agenda Management.The Chair shall manage each regular and special meeting in a manner appropriate to complete the Board's business scheduled for the meeting to the extent possible. In the absence of objection by a majority of the quorum present,the Chair may limit the length of discussion on any agenda item by Board members and members of the public. For agenda 2 Approved 2/26/2018 items for which no formal hearing is required, public comment may be permitted by the Chair at the beginning of discussion on the particular agenda item. Once interested members of the public have commented, the Chair shall restrict subsequent discussion on the agenda item to Board members and staff, unless a majority of the quorum present votes to open discussion to other persons present. Section 3.3 Hearing Management.The Chair shall manage all hearings in a manner to provide each citizen meaningful participation in the hearing process, without partiality. The Chair may limit the length of public comments for purposes of allowing all interested speakers an equal opportunity to comment within the time frame set aside for the hearing. Unless otherwise specified at the hearing, individual public comment shall be limited to not more than three minutes. Public testimony at hearings shall follow staff presentation of the proposal under consideration. Board members may ask questions of speakers to seek clarification of the speakers' position. Board discussion and deliberations shall follow public testimony. Hearings may be continued by majority vote of the Board. ARTICLE IV MINUTES/INFORMATIONAL PACKAGES Section 4.1 Summary Form Minutes. The Recording Secretary shall keep summary form minutes,unless another form of minutes is requested by the City Manager or City Council. Copies of summary form minutes of regular and special meetings shall be distributed by Utilities Division staff to City Council within 10 days after each meeting is held to the extent possible. Summary form minutes shall be produced by Utilities Division staff with Board review, and shall be considered as the formal record of proceedings of the Board. Summary form minutes shall be furnished to each Board member prior to the next regular Board meeting, as specified in section 4.2 of these Bylaws. Section 4.2 Board Informational Packages. Prior to each regular meeting and each special meeting scheduled sufficiently in advance, Utilities Division staff shall assemble and disseminate to Board members an informational package consisting of summary minutes to be approved at the next meeting, other information that the Utilities Division staff liaison deems appropriate for Board consideration at the next meeting, and information otherwise useful to the Board and reasonably requested by the Board. Delivery of the package to the Board shall be calculated to provide a reasonable time to review the material prior to the next Board meeting and will be posted to the city's website. ARTICLE V DUTIES OF OFFICERS Section 5.1 Chair's Duties.It shall be the duty of the Chair to (a) preside over all meetings of the Board; (b) sign all minutes, resolutions and other documents on behalf of the Board; (c) coordinate with the Utilities Division liaison on agenda items; and(d) subject to the advice, order 3 Approved 2/26/2018 or ratification by the Board, discharge such other duties as may be required of the Chair by City Council and City staff,pursuant to the City Charter and applicable ordinance. Section 5.2 Vice Chair Duties. It shall be the duty of the Vice Chair to (a)perform all such duties and functions of the Chair in the absence of the Chair, (b) to assist the Chair in the performance of his/her duties. Section 5.3 Secretary Duties. The Secretary shall attest to the signature of the Chair on all documents signed by the Chair, except for meeting minutes which shall be attested by the Recording Secretary. Any document signed by the Chair, attested to by the Secretary shall be deemed an official document of the Board. Any Board member may perform the functions of the Secretary in the absence of the Secretary, except that the Chair or Vice Chair acting as Chair may not attest to his/her own signature. The Secretary has no added responsibility for production of summary form as those functions shall be performed by the Recording Secretary or other designated Utilities Division staff. ARTICLE VI PUBLIC INSPECTION OF DOCUMENTS Section 6.1 Inspection of Documents. Records of all Board proceedings,and minutes of all meetings, shall be open to inspection by the general public during reasonable business hours. ARTICLE VII AMENDMENTS Section 7.1 Amendments to Bylaws. These Bylaws may be changed, amended or revoked by an affirmative vote of three Board members at any regular meeting of the Board, or at any special meeting called for that purpose, provided that sufficient written notice of such change, amendment or revocation has been given to all members in advance of any regular or special meeting. Approved and adopted pursuant to the authority in subsection 2-3-1(d), B.R.C., 1981 to establish rules of procedure in aid of its functions this-day of, 2013. 4 Approved 2/26/2018 CITY OF BOULDER WATER RESOURCES ADVISORY BOARD XiROVED B !,� ATTESTED BY: oar C,16ir Board Secretary r'7 Date Date 5