08.23.23 BAC PacketBoulder Arts Commission Meeting Agenda
August 23, 2023 6:00 P.M.
Hybrid Meeting:
Community Vitality Offices / Online Video Meeting
1.CALL TO ORDER
Approval of Agenda
2. MINUTES
Approval of the July 2023 Meeting Minutes
3.PUBLIC PARTICIPATION
4.MATTERS FROM GUESTS (20 Min)
Update on BMoCA’s Relocation Plans
5.PUBLIC ART PROGRAM BUSINESS (30 min)
A.Update to the Public Art Implementation Plan: Western City Campus Project
B.Standing Selection Panel New Members Approval
C.Deaccession of Untitled by Michelle Lee
6.GRANTS PROGRAM BUSINESS (45 min)
A.Leadership Pipeline Fund Decisions
B.Reports and Report Follow Ups
C.2024 Grants Cycle Blueprint
7.MATTERS FROM COMMISSIONERS (10 min)
8.MATTERS FROM STAFF (10 min)
A.Questions about the Manager’s Memo
B.October Retreat
C.2024 Budget Process Update
9.ADJOURNMENT
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CITY OF BOULDER
BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING MINUTES
Name of Board/ Commission: Boulder Arts Commission
Date of Meeting: July 26, 2023
Contact information preparing summary: Lisa Wuycheck, Executive Assistant
Commission members present: Sheryl Cardozo, Maria Cole, Caroline Kert, Jeffrey Kash, Georgia Schmid (Vice-Chair)
Commission members absent: Bruce Borowsky (Chair), Yaelaed Whyel
Staff present:
Cris Jones, Director of Community Vitality
Matt Chasansky, Arts & Culture Manager, Office of Arts & Culture/Community Vitality
Lauren Click, Arts Program Manager, Office of Arts & Culture/Community Vitality
Brendan Picker-Mahoney, Arts Program Manager
Lisa Wuycheck, Executive Assistant, Community Vitality
Members of the public present: Lance Harden (former artistic director of the Boulder Ballet), Kate Gipson (Local Theater
Company), Margot LaPanse (Boulder Suzuki Springs), Sara Pike (BMoCA), Celia Tewey
Guests: None
Type of Meeting: Hybrid (Location: 1500 Pearl Street, Suite #300, Boulder, CO 80302)
Agenda Item 1: CALL TO ORDER [00:00:00 Audio min.]
Item 1A: Call to order and approval of agenda [00:00:01 Audio min.]
The meeting was called to order at 6:10 p.m.
First motion by Cole to approve the agenda as presented in the packet. Second by Kash. The motion passed unanimously.
Agenda Item 2: MINUTES [00:01:14 Audio min.]
Item 2A: Approval of the June 28, 2023 Meeting Minutes
First motion by Kert to approve the minutes as amended. Second by Cole. There was no discussion. The motion passed
unanimously.
Agenda Item 3: PUBLIC PARTICIPATION [00:02:30 Audio min.]
Item 3A. In Person Participation
Lance Harden, former artistic director of the Boulder Ballet, attended the meeting in-person. He described acts of
discrimination and intimidation he reports to have experienced while working for the Boulder Ballet.
Kert asked Harden for suggestions of potential actions from the Arts Commission. Harden said he is sharing his
experiences with the Commission for informative purposes.
Cole discussed the importance of DEI (Diversity, Inclusion, Equity) initiatives to the Commission. She asked Harden how
the Commission can better understand an organization’s culture regarding diversity, equity, and inclusion. Harden suggested
the commissioners research an organization’s recruitment policies and procedures. Harden also suggested examining the
structure and rules of the board of directors.
Cole highlighted the Commission’s anti-bullying policy. Chasansky asked if Harden is currently dancing in Boulder.
Harden said he’s working for Arthur Murray.
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Sara Pike, from BMoCA, thanked the Arts Commission for their work and time commitment. Pike read a letter supporting
Maria Cole as a representative on BMoCA’s board.
Item 3B. Video Participation
Five members of the public were scheduled to join the meeting remotely. These attendees were Kate Gipson (Local Theater
Company), Margot LaPanse (Boulder Suzuki Springs), Sara Pike (BMoCA), and Celia Tewey (the movie ‘Bear’).
Agenda Item 4: MATTERS FROM GUESTS [00:37:21 Audio min.]
Item 4A: Leadership Position Appointments
Chasansky discussed the appointment process for the chair, vice-chair, and the three board seats of the Boulder Arts
Commission. Chasansky discussed the option of postponing appointments since two commission members were not present
at the meeting.
Kash, Kert, and Cordoza said they wished to postpone the appointments until all commissioners are present. Cole and
Schmid wished to proceed with the appointments. Georgia Schmid, Vice-Chair, made the decision to proceed. Schmid
announced that Bruce Borowsky, the current chair, did not want to continue as the chair.
Kert and Schmid were nominated for chair. Kert discussed her desire to serve as the Commission chair. Kert also said she
would serve as the vice-chair, if needed. Schmid expressed her desire to serve as the chair.
Kash moved that Kert be appointed as chair, and Schmid be appointed as vice-chair. Cole seconded. Chasansky discussed
the option of Kert and Schmid serving as co-chairs. He said they could alternate facilitating meetings. Jones said the BRC
does not list a co-chair option. After some discussion, the motion passed by a vote of 3 to 2.
Item 4B: GOS Organization Liaison Appointments
Newly appointed chair, Caroline Kert, led the remainder of the meeting.
Kert asked Kash about his interest in serving as a board member of the Dairy Arts Center. Kash confirmed. Georgia
discussed her desire to serve as a board member of the Dairy Arts Center.
Schmid said, ‘I move that Georgia (Schmid) be appointed as board member with the Dairy Arts Center, Maria (Cole) be
appointed as board member with the Boulder Museum of Contemporary Art, and Bruce (Borowsky) be appointed as board
member with the Convention and Visitor’s Bureau.’ Cole seconded. The motion passed by a vote of 3 to 2.
Kert asked Kash if he wished to serve as the Commission liaison for the Dairy Arts Center. Kash declined.
Click presented the 2023 General Operating Support Liaisons list. Click explained that each commissioner should serve as a
liaison to six organizations.
The commissioners approved their liaison appointments. No vote was needed.
Agenda Item 5: PUBLIC ART PROGRAM BUSINESS [01:10:24 Audio min.]
Item 5A: Finalist Approval – Experiments in Public Art: Social Streets
Picker discussed the process and finalist approval for Experiments in Public Arts – Social Streets. He said the site for Social
Streets events is on 13th Street between Canyon and Arapahoe. Picker said the budget is up to $50,000.
Picker announced the panel unanimously selected Edica Pacha. He discussed the panel’s feedback and the next steps in the
process, including the approval of the panel’s selection.
Kash said ‘I move that we approve this process was properly conducted and recommend that the selection of artist Edica
Pacha advance to the City Manager for final approval.’ Cardoza seconded. The vote passed unanimously.
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Agenda Item 6: MATTERS FROM COMMISSIONERS [01:14:00 Audio min.]
Item 6A: GRANTS PROGRAM BUSINESS
Grant Reports
1.The Catamounts, Save the Pollinators: A Multi-School Arts Residency, $3,000
2.Local Theater Company, LocalWRITES, $3,000
3.Boulder Ballet, Adaptive Dance Program, $10,000
4.Arts Administration Rehiring Grants
a.3rd Law Dance/Theater
b.Boulder Museum of Contemporary Art
c.Boulder Opera Company
d.Boulder Philharmonic Orchestra
e.Dairy Arts Center
f.Local Theater Company
At the meeting, Commission members will vote on the approval of the reports. Commissioners have the options to:
a.Approve all reports,
b.Approve individual reports,
c.Approve individual reports while submitting specific questions,
d.Postpone approval of individual reports pending the answers to specific questions, and/or
e.Not approve individual reports and cancel the final 20% payment.
Chasansky explained the approval of a report is based on the commissioners’ determination of whether a report fulfills the
terms of the application. Jones said approval is not based on an individual testimony.
Schmid suggested removing Boulder Ballet from approval. She said her reason was not based on Harden’s testimony during
public participation.
Schmid said, ‘I move that we approve the grant reports from The Catamounts, Local Theater Company, 3rd Law
Dance/Theater, Boulder Museum of Contemporary Art, Boulder Opera Company, Boulder Philharmonic Orchestra, Dairy
Arts Center, and Local Theater Company.’ Second by Cardoza. The motion passed by a vote of 4 to 1.
Schmid suggested postponing approval of the grant report from the Boulder Ballet pending the answers to specific
questions. Schmid said she teaches at the Boulder Ballet. Schmid said their report lists an assistant, and she said she did not
have an assistant. Schmid is asking for a revised budget to clarify expenses.
Cole discussed how grants are signs of optimism. She said the rehiring grants are critically important.
Item 7B. Extension Request: Community Projects for Individuals, Celia Tewey, Bear, $5,000
Click explained that Tewey is requesting an extension in order to screen the movie in Boulder. Cardoza said, ‘I move that
the extension request by Celia Tewey be approved.’ Second by Kash. There was no discussion. The motion passed
unanimously.
Item 7C: 2024 Grants Cycle Blueprint Process
Click explained the process of improving the 2024 Cultural Grants Cycle. Click said the Arts Commission has granted 130
awards and over $1 million in funds.
Click said feedback was collected from the staff, community, and the Commission.
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Click presented the 2023 Cultural Grants Funding Structure. Kert asked if staff is experiencing any difficulties spending
funds. Click indicated staff is not having difficulty. Chasansky said the Cultural Plan is expiring next year, and he said much
review will be done.
Click presented the following areas identified for improvement. She said staff is continuing to collect community feedback.
•Numerous applicants raised concerns about living in or being headquarted in Boulder as an eligibility requirement.
•Several applicants raised concerns about the lack of clear comments and questions from some panel members,
especially when associated with low scores.
•Second and third extension request practices may be an excessive use of Commissioner time.
•One applicant raised concern about partial funding.
A member of the public asked for clarification on how staff determines if an organization is small, medium, and large or a
GOS grant. Click explained the determination is based on operating budgets.
Kert suggested adding an agenda item at town hall meetings for Commissioners to offer feedback. Kert also suggested
having a discussion to consider ways for the Commission to address artists’ discrimination concerns. Kash suggested
defining who is qualified to take actionable items to address artist discrimination.
Click presented the 2024 Grant Program Schedule. Click said the commissioners will review approximately 5 grant
categories, they will read from 50 to 80 individual applications, and she said reviewing will last from March through July.
Kash asked if any Commission seats are up for election. Kash discussed the challenge of voting on the scoring of grants as a
new commissioner. Chasansky said Borowsky’s term will end in March of 2024, leaving one open seat. Chasansky said the
scoring is a guideline to make a motion.
Click said she will discuss ways to address the (4) areas of improvement at the August Arts Commission meeting. Click said
the proposed financial structure, solutions, and schedule will be discussed in August. She said the grant information sessions
will be at 11:30 a.m. on Thursday, November 16, and at 4 p.m. on Wednesday, December 13. The locations are TBD.
There were no other items of discussion for Matters from Commissioners.
Agenda Item 8: MATTERS FROM STAFF [01:42:52 Audio min.]
Item 8A: Questions about the Manager’s Memo
Chasansky announced that members are needed on the standing selection panel for public art projects. He said there are
currently three members. Picker said the panel meets from 4 to 5 p.m. on the second Tuesday of every month.
Chasansky discussed urban design projects. Chasansky said this is way for the City’s construction project managers to
deploy artists to improve the projects for the community. He said urban design is a staff decision and does not require a vote
by the Commission. Chasansky said staff will update the commissioners on the projects.
Picker discussed a project on Baseline Road that involves staff hiring an artist from the mural roster to improve barrier walls
for the bike lane. Cardoza asked about the possibility of controversial art being associated with a project. Picker said the
City’s mural roster vets the artists, and Picker said he has the experience to identify controversial art.
Kert asked staff to notify the Commission when the mural roster is reopened.
Agenda Item 9: ADJOURNMENT [01:50:51 Audio min.]
There being no further business to come before the commission at this time, the meeting was adjourned at 8:01 p.m.
Date, time, and location of next meeting:
The next Boulder Arts Commission meeting will be held at 6 p.m. on Wednesday, August 23, 2023. This is a hybrid
meeting to be held at The City of Boulder’s Community Vitality Department and via a Zoom webinar link.
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APPROVED BY: ATTESTED:
____________________________________________________________________________
Board Chair Board Secretary
___________________________________________________________________________
Date Date
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TO: Members of the Boulder Arts Commission
FROM: Matt Chasansky, City of Boulder Office of Arts + Culture
DATE: August 17, 2023
SUBJECT: Manager’s Update for the Boulder Arts Commission Meeting
On August 23, 2023
>To maximize access, the August 2023 meeting of the Arts Commission will be held as a hybrid in-person / video
meeting. It is our pleasure to welcome community members back for in-person participation at this meeting. The
Arts Commission, members of the community, and staff may attend either in person or by video.
−The in-person meeting will be held at the Community Vitality Offices: 1500 Pearl Street, 3rd Floor. Due to room
capacity, there are a limited number of seats available for members of the community to attend in person.
−To attend, please make a request by email to rsvp@bouldercolorado.gov by Tuesday, August 22 at 12:00 P.M.
Please indicate in your email if you are requesting to attend in person or by video.
>Notes on the August Meeting Agenda
−5A, Update to the Public Art Implementation Plan
SUMMARY: After conversations with project managers and designers of the Western City Campus (Alpine-
Balsam) project and review the budget, staff has determined that the nature of the project has changed to a
degree that warrants a revision of the project description in the Public Art Implementation Plan. In Attachment
One, please find the draft update to those pages. During the meeting, staff will ask the Arts Commission to
consider a recommendation to the City Manager to approve the update.
Recommended Motion: “I move that we recommend the City Manager approve the changes to the Western
City Campus section of the Public Art Implementation Plan as presented by staff.”
Commissioners have the options to:
a.Approve the recommendation to adopt the changes,
b.Decline to approve the recommendation to adopt the changes, or
c.Postpone the decision pending the answers to specific questions.
DETAILS: The key changes to the project pages in the Implementation Plan include:
•The project budget has risen to an estimated $1,200,000.00 for public art.
•The opportunity to incorporate temporary, civic practice projects as part of the selection process no
longer has a clear path to the outcomes that were planned.
•The timeline has changed for the parent project.
See Attachment One for the complete draft update to the plan.
−5B, Standing Selection Panel New Members Approval – Two members of the Standing Selection Panel resigned
in the past few months. Staff has identified two candidates to replace those seats: Niki Eways Rademaeker and
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Steven Frost. In Attachment Two, please find their resumes. During the meeting, staff will ask commission
members to approve of the addition of Niki and Steven to the Standing Selection Panel.
Recommended Motion: “I move that Niki and Steven be appointed to the Standing Public Art Selection Panel”.
−5C, Deaccession of Untitled “Artistic Bike Rack” by designer Michelle Lee –– Staff will ask the Arts Commission to
consider a motion to remove this artwork from the collection due to damage beyond reasonable repair.
Recommended Motion: “I move that we recommend the City Manager removes the artwork Untitled by
Michelle Lee from the public art collection.”
The Commission has the options to:
a.Approve a motion to recommend deaccession the artwork,
b.Approve a motion to not recommend deaccession the artwork and provide specific alternatives for
consideration by the City Manager,
c.Postpone the decision pending the answer to specific questions.
Untitled by Michelle Lee (artwork) is currently located on the Northwest corner of Walnut and 14th Street. It is a
plane in shape, curled into a helix, constructed of steel and Corian. It was commissioned in 2013 as part of the
celebration of the US Pro Cycling Challenge. The artwork was acquired before the Public Art Policy was adopted
and therefore was commissioned directly with the artist and did not require public engagement, technical
review, or review by the Arts Commission.
The Public Art Policy identifies 11 items that should be described in understanding the need for the deaccession.
Below are staff responses to each of the items:
1.Grounds for deaccession: Damage beyond reasonable repair – the public art has been damaged or
deteriorated beyond the point where repair is practical or feasible. Elements of this artwork were
constructed of Corian: a type of cast resin material. There is damage to the Corian parts; the cause
is unknown. The damage is at a level that repair is impossible and full replacement would be the
only way to remedy the problem. Because the artwork was not collected using a public process, and
the replacement would be prohibitively expensive, it is the opinion of staff that deaccession is the
only reasonable remedy.
2.Legal limitations: a review of the original contract and the Public Art Policy reveal no limitations for
this action.
3.Acquisition method: the artwork was acquired in 2012 – 2013 by direct commission before the
Public Art Policy was adopted. The original commission budget was $10,000.
4.Written evaluation from a professional: staff has determined that the damage is so exceedingly
acute and explicit that no outside review is warranted.
5.Written evaluation from a technical review committee: similar to no. 4, no technical review is
warranted in this case.
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6.Written recommendation of the artist: Michelle Lee has reviewed the circumstances and provided
the written recommendation in support of deaccession of the artwork.
7.Photo documentation:
8.Report on original cost and cost of repair: the original contract for design, construction, and
installation of the artwork was for a budget of $10,000. Because the damage is catastrophic and not
repairable, no estimate for repair is warranted. The artist is in agreement with this position.
9.Police report in the case of theft: not applicable.
10.Proposed removal plan: staff will contract with an arts construction professional to remove the
artwork and dispose of the material including recycling of as much material as is possible.
11.Public engagement: because no alternatives are possible, no public engagement is warranted.
Should the site be considered for future investment, full community outreach will be planned.
At their meeting on August 8, 2013, the Standing Public Art Selection Panel voted to 3 to 0 in favor of
deaccession.
−6A, Leadership Pipeline Fund Decisions –– At the meeting, Chair Kert and Vice-Chair Schmid will ask questions
provided by the commission of the four applicants, and the commissioners will the scholarship.
Recommended Motion: “I move that --- and --- be awarded Leadership Pipeline Fund Scholarships”.
Commissioners have the options to:
a.Approve the motion to award the scholarship(s),
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b.Postpone approval of the scholarships pending answers to specific questions,
c.Decline to award one or both scholarships.
−6C, 2024 Grants Cycle Blueprint – In Attachment Three please find a preview of the presentation on proposed
changes for the 2024 cycle of the Cultural Grants Program. This includes staff recommendations. The goal of this
discussion is to get advice on specific changes to criteria and process which will be finalized at the September
meeting. The September presentation by staff will include all final documents for the 2024 grant program:
budget, updated criteria and guidelines, applications, reporting, and scoring documents, and a final schedule of
deadlines.
−8B, October Retreat – During the meeting, staff will ask the members of the Commission for feedback on
planning for the October retreat.
>Commission Correspondence
The transparency practices of the Boulder Arts Commission require that emails to three or more members of the
Commission be published in the public record. In Attachment Four please find emails received between the
publication of the July and August 2023 meeting packets.
>Staff Updates
Our thanks to the attendees and panelists who joined us for the Summit of Cultural Organizations on July 19. And,
we appreciate the Roots Music Project for hosting and commission member Caroline Kert for facilitating.
Staff is supporting the Finance Department on City Council discussions about the proposed extension of the 0.15%
sales tax.
−Grants and Programs for Organizations
Work continues to support applicants and panelists for the current grant categories and 2023 Grant Program.
The following venue grants and fee waivers were approved in advance of the meeting:
•Boulder Burlesque, The Return to the Dark Forest, The Spark, $800
•Boulder Experiments in Art and Technology, Trick or B.E.A.T. - Experimental Arts and Technology Showcase,
Junkyard Social Club, $1,000
•Colorado Business Committee for the Arts (CBCA), Arts + Environmental Sustainability Forum, eTown Hall
Fee Waiver
•Connected by Music, At the Jamboree Album Release Fundraiser for TGTHR, eTown Hall fee waiver and
$1,000
The following venue grants and fee waiver reports were approved in advance of the meeting:
•Empathy Theatre Project, Staged Reading of “Tiny Vessels,” a Screenplay by Saraphina Redalieu, eTown Fee
Waiver
•Mi Chantli, Sol Jam, Mi Chantli, $1,000
The following Artist Hiring Incentive Grant reports were approved in advance of the meeting:
•Boulder Opera Company, Hiring local soprano Sabina Balsamo, $3,000
•Creativity Alive, Restoration of Mmmwhah! Ensemble, $3,000
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• Musical Ambassadors of Peace, Tarjama Ensemble, $3,000
The following Professional Development Grant reports were approved in advance of the meeting:
• Stephen Bott, Modern Band Summit 2023, Fort Collins, CO, $500
The following report extensions were approved in advance of the meeting:
• Art in Community, Inc. (AiC), Temple of Tranquility, $10,000
In Attachment Four, please find a current grants program budget.
− Public Art Program
Conversations have begun with staff in Finance and other departments on new percent-for-art allocations, new
projects, and the update to the Public Art Implementation Plan which is necessary to begin work on these new
public art projects. This will be on the agenda to discuss at an upcoming meeting of the Arts Commission.
Staff continues to work with the Budget Office on public art funding allocation procedures in the Capital
Improvement Program and from the Community Culture Resilience and Safety Tax (CCRS) allocations.
Staff continues to support colleagues in the Planning and Development Services division on improvements to the
permitting of public art.
Public Art Commissioning Updates:
• North Broadway (Sharon Dowell): Design Development.
• Experiments in Public Art, Farm to Spaceship: Design Development and Contracting.
All but two of the projects are planned to be completed before the end of 2023.
• Urban Design - 30th and Colorado Underpass (Rosie Fivian and Ransom Beegles): Nearing completion.
http://www.architectista.com/ http://www.rdesignstudios.com/
https://bouldercolorado.gov/transportation/30th-and-colorado-underpass
• NoBo Library (Daily tous les jours): Final Design.
Construction begins soon, with completion expected in the winter of 2024. www.dailytouslesjours.com
• Fire Station 3 (Michael Clapper): Final Design.
https://www.michaelclapperstudios.com/ https://bouldercolorado.gov/planning/fire-station-3-relocation-4
• Urban Design - 19th and Upland (Anthony Garcia): Final Design.
The anticipated parent project construction schedule is Winter 2023 – Spring 2024.
• Valmont Rain Garden: Contracting.
• Art in Parking Garages: 11th and Spruce (David Franklin): Design Development.
• 30th Protected Lane: Pre-approval.
• 28th and Colorado: Pre-approval.
• Western City Campus (Alpine Balsam): Pre-approval.
• Baseline Bike Lane Barriers Urban Design Project: Selection. Staff is supporting the Transporation
Department to address low barrier walls for bike lanes. The selected artist is Talia Parsell, mural artist from
our roster.
Community-Initiated and Donation Projects Updates:
• Temple of Tranquility: Permitting.
• Los Seis de Boulder/El movimiento sigue: Permitting. Staff is working through approvals with Forestry,
Utilities, Transportation, and Development Services teams. The artist and the families connected to the
project have approved of a new permanent location at 17th and Pearl.
• Nobel Circle Donation: Pre-approval.
Maintenance and Conservation:
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• Accessible Signage: On hold. Staff is considering hiring a consultant to audit the entire public art collection
and enter information into a new database. Then staff can hire a fabricator to begin work on all new signage
for the artworks.
• Deaccession of Untitled by Michelle Lee: approval. This is on the agenda for the August meeting.
Murals/Paint the Pavement Projects:
• George Reynolds Branch Mural (Marco Garcia): Mural completed. Planning signage and celebratory event
for Friday, Sept. 22, 2023 at the library. Boulder Arts Commission is invited to attend.
In Attachment Five, please find the status of the five-year public art commissioning budget.
− Creative Neighborhoods
Work continues on preliminary preparations for the Boulder Strong permanent memorial process.
− Venues
Staff continues to support the Finance and Budget Department on deploying a grants program for nonprofit
capital projects funded by the Community Culture Resilience and Safety Tax.
Staff is working with multiple departments to negotiate and complete a new lease with The Dairy Arts Center.
Work continues to provide support on the proposal from the Boulder Museum of Contemporary Art (BMoCA) to
relocate their facility to a new location in the NoBo Art District.
− Civic Dialog, Boulder Arts Week
Work continues on the Cultural Asset Map project. The initial review has been completed.
Work continues on moving the boulderarts.org website to the City’s website.
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Attachment One
5A – Update to the Implementation Plan - Western City Campus
Western City Campus Public Art Opportunities
Project Introduction – The Boulder City Council adopted the Alpine-Balsam Area Plan in the fall of 2019. The plan’s intent is to renovate
the Medical Office Pavilion for city services and redevelop the eastern portion of the site as a new consolidated Western City Campus.
Design work began in 2022 (delayed by Pandemic) to advance development of the site for this purpose and to provide a mix of housing
types from affordable to market rate. The redevelopment of the 8.8acre site is being completed in collaboration with Boulder Housing
Partners and includes a new greenway, new streets and pedestrian connection infrastructure, renovations to the existing parking
structure in addition to work on the Pavilion building. The Western City Campus will consolidate roughly 400-500 staff currently spread
across several buildings, mostly in the Civic Area and bring community services together to this once centralized location. The project
anticipates submittal for site review to P&DS before the end of this year and is targeting completion of the project in early 2028.
The new civic campus will provide an opportunity to commission several permanent integrated artwork installations on the site and
inside the Pavilion building on the ground floor.
Project Budget – Commission Budget: ~$1,200,000* (all-inclusive) | Budget Source: Government Capital Fund/Facilities Renovation and
Replacement; Project Type: CIP-CAPITAL ENHANCEMENT
*Hard costs based on schematic costs estimates and may vary slightly from final costs which will be determined in 2024
- Potential to open several different calls for different types of art with a variety of budgets ranging from $25,000 to $500,000
per artwork.
- Honorarium budgets: Up to $1,500 for each proposal; Potential to spend ~$18,000 on honorariums.
- Contingency: Approximately 10- 20% of final budget
Artwork Location – To be reviewed and determined in Q4 of 2023 and included in the selection process in Q1 of 2024.
An overview of the site/area recommendations can be found at
https://bouldercolorado.gov/projects/alpine-balsam-implementation
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Anticipated Timeline – The project will begin in Q4 of 2023, integrating the schedule of public art process to align with the final research
and design phases, which are currently tracking for end of 2023.
the timeline will align with the parent project construction schedule:
2023 2024 2025 2026 2027
Q1 Q2 Q2 Q3 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Planning
Selection
Design
Fabrication
Installation
Context and Theme – The project planning process in Q4 of 2023 will determine the context and theme of the commissioned art
projects.
Community Engagement – A public art community engagement plan will be developed in Q1 to Q2 of 2024. Community engagement
could occur through the Western City Campus planning outreach. Please email questions or comments on this project to
pickermahoneyb@bouldercolorado.gov with the subject line “Western City Campus Public Art.”
Selection Participants – In Q4 of 2023, the city will begin to assemble a community selection panel and a technical review committee.
The Community Selection Panel will consist of:
> Arts Commissioner
> Artist
> Arts Professional
> Community Member
> Community Member
The Technical Review Committee will consist of:
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> BCH Deconstruction Project Management Team
> Park Operations
> Transportation Representative (if applicable)
> East Boulder Planning (if applicable)
> Community Cultural Plan Representative
> Project Design Team
> Risk Management
> City Attorney’s Office
> Development Services
_____________________________________________________________________
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Attachment Two
Standing Selection Panel New Member Resumes
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19
20
21
22
23
24
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Attachment Three
2024 Grants Cycle Blueprint
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Attachment Four
Commission Correspondence
From: Michael Parrish <michaelgparrish@gmail.com>
Sent: Tuesday, August 8, 2023 10:01 PM
To: Bruce Borowsky <bruce@pixelmillstudios.com>; georgiamichelle@hotmail.com; Maria Cole
<m.cole205@gmail.com>; Caroline Kert <carolinekert@gmail.com>; Yaelaed Whyel <yaelaed@yaelaedart.com>; Jeffery
Kash <jeffreyakash@gmail.com>; Sheryl Cardozo <aspiringnomad1@gmail.com>
Cc: Click, Lauren <clickl@bouldercolorado.gov>; Boulder Samba School <board@bouldersambaschool.org>
Subject: Boulder Samba School's Colorado Brazil Fest
External Sender
Hello Boulder Arts Commission Members!
The Boulder Samba School is excited to bring the Colorado Brazil Fest to Boulder this week, Thursday - Sunday 8/10 to
8/13. Events will take place at the Pearl St. Mall, the Boulder Bandshell, and the Dairy Arts Center and include exciting
guest artists as well as stellar local performing groups!
As a grateful recipient of a BAC General Operating Support grant, we wanted to extend the invitation to all
commissioners to join us! Let us know if we should add your name to the list for any of the ticketed shows (Tickets are
$10-30 in value).
More info can be found at https://coloradobrazilfest.org and our latest newsletter can here seen here
Thank you,
Michael Parrish, on behalf of the Boulder Samba School
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Attachment Five
Current Public Art Program 5 Year Budget as of August 17, 2023
FUNDING
SOURCE PROJECT/ARTIST TOTAL
APPROPRIATED
AMOUNT PAID
TO DATE
BALANCE
REMAINING
2023
PROJECTED
SPENDING
Gen. Fund Los Seis de Boulder Donation $3,000 $2,200 $800 $3,000
Multiple Art and Parking Garages $122,500 $6,125 $116,375 $85,760
CCS v1 North Broadway / Dowell $165,000 $41,250 $123,750 $40,000
Multiple NoBo Library / Daily T.L.J. $260,000 $122,500 $137,500 $75,000
CCS v2 Fire Station 3 (2021) $80,000 $23,750 $56,250 $56,250
Multiple Valmont Park Rain Garden $20,000 $1,750 $18,250 $2,000
Gen. Fund GRB Mural / Marco Garcia $2,000 $2,000 $0 $2,000
% for Art 19th and Upland (2021) $51,700 $2,585 $49,115 $15,000
% for Art 30&Colo / Fivian & Beegles $39,764.02 $39,764.02 $0 $0
% for Art Transportation (2023) $330,000 $0 $330,000 tbd
% for Art Valmont City Park (2023) $144,000 $0 $144,000 tbd
TOTAL $1,217,964.02 $241,924.02 $976,040.00 $257,010.00*
CCS: Community Culture and Safety Tax
CCRS: Community Culture Resiliency and Safety Tax
Additional maintenance projects are not represented.
*Please note, this figure is expected to increase significantly in the coming months as project planning develops.
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Attachment Five
Current Cultural Grants Program Budget as of August 14, 2023
GRANT
CATEGORY
ASSIGNED
BUDGET
ACTUAL
BUDGET
GRANTS
AWARDED BALANCE
GOS: Extra Large Orgs1 $400,000 $426,035 $426,035 $0.00
GOS: Large Orgs $180,000 $190,414 $190,414 $0.00
GOS: Mid Orgs $80,000 $85,207 $85,207 $0.00
GOS: Small Orgs $96,000 $104,332 $104,332 $0.00
Community Projects: Indv. $25,000 $25,000 $23,925 $1,8754
Community Projects: Orgs. 2 $60,000 $90,000 $86,000 $4,000
Arts Education $30,000 $30,000 $29,700 $300
Venue and Event Affordability Fund $16,000 $22,646 $22,600 $46
Prof. Dev. Scholarships3 $8,000 $8,800 $0.00 $800
Leadership Pipeline Fund $16,000 $16,000 $0.00 $16,000
Cultural Field Trips $10,000 $10,000 $0.00 $10,000
Assistance for Grant Writing $4,000 $4,000 $4,000 $0.00
TOTAL $925,000 $1,013,234 $980,213 $33,021
There are 8 free rentals still available for the Macky Auditorium.
There are 6 free rentals still available from eTown Hall.
1100K was added to the budget from the general fund in May 2023. These funds were added to the four GOS categories
and the $26 remaining to the Venue Fund.
236K was added to the budget from the general fund in June 2023. A vote will be taken at this June meeting on where to
dedicate these funds.
3$800 was returned from a Professional Development grantee.
4$800 is included from a declined CPI report.
AMERICAN RESCUE PLAN ACT FUNDS (2023)
GRANT
CATEGORY
ASSIGNED
BUDGET
ACTUAL
BUDGET GRANTS AWARDED BALANCE
Artist Hiring Incentive Grants $54,000 $54,000 $36,000 $18,000
Venue and Event Affordability Fund $21,000 $21,000 $20,726 $274
TOTAL $75,000 $75,000 $37,726 $37,274
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