05.22.23 PRAB PacketAGENDA
All agenda times are approximate
I.APPROVAL OF AGENDA (2 minutes)
II.FUTURE BOARD ITEMS AND TOURS (2 minutes)
III.PUBLIC PARTICIPATION (15-30 minutes)
A.This portion of the meeting is for members of the public to communicate ideas or
concerns to the Board regarding parks and recreation issues for which a public hearing is
not scheduled later in the meeting (this includes consent agenda). The public is
encouraged to comment on the need for parks and recreation programs and facilities as
they perceive them. All speakers are limited to three minutes. Depending on the nature
of your matter, you may or may not receive a response from the Board after you deliver
your comments. The Board is always listening to and appreciative of community
feedback.
IV.CONSENT AGENDA (5 minutes)
A.Approval of Minutes from April 24, 2023
B.Parks and Recreation Planning, Design and Construction Updates
C.Parks and Recreation Operations Updates
V.ACTION ITEMS
A.None
VI.MATTERS FOR DISCUSSION/INFORMATION
A.None
VII.MATTERS FROM THE DEPARTMENT
A.Court System Plan (30 min)
B.2024 Budget Strategy Roadmap and Fee Policy (45 min)
VIII.MATTERS FROM THE BOARD
A.Annual Review: PRAB Email Response Coordination (5 min)
B.Board Liaisons to BPR Projects (5 min)
C.August Meeting Planning (5 min)
D.PRAB Matters (Verbal) (5 min)
IX.NEXT BOARD MEETING:
A.6:00 p.m. June 26, 2023
X.ADJOURN
Parks & Recreation Advisory Board
Hybrid Meeting
6:00 p.m., April 22, 2023
Boulder Parks & Recreation
Advisory Board Members 2023
Andrew Bernstein
Charles Brock
Elliott Hood
Anna Segur
Anita Speirs
Jason Unger
Sarah van der Star
Mission Statement
BPRD will promote the health and
well- being of the entire Boulder
community by collaboratively
providing high-quality parks,
facilities and programs.
Vision Statement
We envision a community where
every member’s health and well-
being is founded on unparalleled
parks, facilities and programs.
Goals of the Master Plan
1.Community Health and Wellness
2.Taking Care of What We Have
3.Financial Sustainability
4.Building Community
5.Youth Engagement
6.Organizational Readiness
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PRAB Future Board Items Agenda
MAY 22 JUNE 26 JULY 24 AUGUST 28
Hybrid for members & staff.
Public Comment remains Virtual.
Hybrid for members &
staff. Public Comment
remains Virtual.
Hybrid for members &
staff. Public Comment
remains Virtual.
Hybrid for members &
staff. Public Comment
remains Virtual.
Regular
Mtg (c)
• Facility Funding Strategy
Engagement Summary
• Civic Area Historic District
• Summer Operations
Overview
• SBRC Update
• Bill Bower Shade Shelter
• SMPS Update
• Project – Citywide
Maps
• Flatirons Golf
Course
• North Boulder Park
• Bill Bower
Donations
• Pool Fall closure dates
• Flatirons F&B bid
update
• Budget Process update
Regular
Mtg (a)
• 2024-29 CIP (45
min)
• Fee Policy (60 min)
• HiPP Final Draft (45
min)
Regular
Mtg
(d/i)
• HiPP Final Draft
(45 min)
• Flatirons F&B August
1, 2023 Vendor
selection and Lease
Negotiations
Regular
Mtg
(md)
• Court System Plan (30 min)
• 2024 Budget Strategy
Roadmap and Fee Policy (45
min)
• Reimagining Civic
Area East: Phase 2
Project Progress (45
min)
• Ranger Program
Introduction (10
min)
Regular
Mtg
(mb)
• Annual Review: PRAB
Email Response
Coordination (10 min)
• Potential for Field
Trip to the golf
course.
• PRAB Retreat
planning (20 min)
Other
Mtgs or
Topics
May 11:
Budget Study Session, including
BPR Fee Policy (cc)
May 27:
Facilities Master Plan and
Recreation Facilities Funding (cc)
Topic: Virtual Racial Equity
Training in May or June. Sign Up
June 7:
Landmarks Board for
HiPP
Topic: Virtual Racial
Equity Training in May
or June. Sign Up
Dept
Events
& Items
of
Interest
May 1:
Scott Carpenter Lap Pool
tentative open
May 1:
Scott Carpenter Leisure open
May 23:
Community tree planting event at
Harlow Platts from 9a to noon,
open to the public for volunteers.
May 26-Aug 20:
June 2 - 3:
Arts in the Park: Boulder
Ballet
June 19:
Juneteenth COB Holiday
June 19:
Spruce Pool Tentative
July 4:
Celebration COB
Holiday
July 4:
Arts in the Park: Boulder
Symphony
July 15:
Chautauqua 125th
Anniversary
July 29: Arts in the Park:
Boulder Opera
Rec Center Shutdowns
Aug 12-20: NBRC
Aug 26-Sept 4: EBCC
Aug 26:
Reservoir Beach closes
August 27:
2023 Great Boulder Duck
Race at Scott Carpenter
Pool
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PRAB Future Board Items Agenda
6am-8pm. Reservoir High
Season starts. Hours of
operations; 9am –6pm
May 26-Aug 20:
Reservoir Beach Opens. High
season beach hours 6am-9pm
May 26-29:
Boulder Creek Festival
May 27:
Shelter reservations open
AGENDA SETTING
The PRAB Chair, PRAB Vice Chair and BPR staff set the agenda for the next month on the Thursday directly following the regular PRAB meeting. PRAB members
can submit agenda requests to the Chair and Vice Chair by Wednesday following the PRAB regular meeting for consideration. If time-sensitive matters arise, PRAB
Chair and Vice Chair may amend the agenda as needed.
LEGEND
Action Item (a): A public hearing item to be voted on by the Board (public comment period provided).
Procedural Item: (p): An item requiring procedural attention.
Consent Item (c): An item provided in written form for consent, not discussion by the Board; any consent item may be called up by any Board
member for discussion following the consent agenda.
Discussion/Information Item(d/i): An item likely to be a future action item (or council item) and/or that benefits from an in-depth discussion.
Matters from the Department (md): Items that will be reviewed and discussed during the meeting but not requiring as much in-depth analysis.
Matters from the Board (mb): Items initiated by the Board that will be reviewed and discussed during the meeting but not requiring as much in-depth
analysis.
City Council Item (cc)
Other Boards and Commissions (obc)
Community Engagement and/or Events (e)
Holiday/Closure (h/c)
Italics indicate a tentative date or plan.
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TO: Parks and Recreation Advisory Board
FROM: Alison Rhodes, Director of Parks and Recreation
Bryan Beary, Senior Manager, Community Building and Partnerships
Mark Davison, Senior Manager, Planning
Regina Elsner, Senior Manager, Natural Resources
Jackson Hite, Senior Manager, Business Services
Megann Lohman, Senior Manager, Recreation
Stephanie Munro, Senior Manager, Regional Facilities
Scott Schuttenberg, Deputy Director
Dennis Warrington, Senior Manager, Urban Parks
SUBJECT: Consent Agenda
DATE: May 22, 2023
A. Approval of Minutes April 24, 2023
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CITY OF BOULDER
BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING MINUTES
To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the
following link: www.boulderparks-rec.org
Name of Board/Commission: Parks and Recreation Advisory Board
Date of Meeting: April 24, 2023
Contact Information Preparing Summary: Rosa Kougl; 303-413-7223
Board Members Present: Charles (Chuck) Brock, Elliott Hood, Jason Unger, Andrew (Bernie)
Bernstein, Sunny van der Star, Anna Segur
Board Members Absent: Anita Speirs
Staff Present: Rosa Kougl, Scott Schuttenberg, Jackson Hite, Stacie Hoffmann, Megann Lohman,
Mark Davison, Chris Passarelli, Regina Elsner, Stephanie Munro, Bryan Beary, Jonathan Thornton,
Tina Briggs, Deryn Wagner
Guests Present: Bill Cowern and Leslie Ewy from Pleasant View
Type of Meeting: Regular
Agenda Item 1: Call to Order
The meeting was called to order at 6:00p.m. A quorum was present for the conduct of business. Motion
to approve agenda. First motion by Hood, second by van der Star. The motion passed 6-0.
Agenda Item 2: Procedural Items
A, B. Induct New Members and Welcome New Members
Anna Segur and Andrew (Bernie) Bernstein were sworn in as PRAB members.
C. Elect Officers
Motion to elect Charles (Chuck) Brock as chair of PRAB for the 2023-2024 term. Motion by Hood.
Second by van der Star. The motion passed 5-0 via a roll call vote. Brock did not vote.
Motion to elect Elliot Hood as vice chair of PRAB for the 2023-2024 term. Motion by Unger. Second
by Brock. The motion passed 5-0 via a roll call vote. Hood did not vote.
Agenda Item 3: Future Board Items:
Shuttenberg, Deputy Director of Parks and Recreation, reviewed upcoming agenda items and events.
PRAB follow up questions or comments:
• Are the 11a.m. activities and celebration of the Child Friendly Initiative for children or about
children?
• The department Upcoming Events and Items of Interest is exactly what we have been talking
about for laying things out clearly.
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Agenda Item 4: Public participation:
• Don Bergal shared concern of urgent shortage of tennis courts for adult recreational leagues in
Boulder, a problem that is only going to get worse in coming years unless the Parks and
Recreation Department and the Boulder tennis community can work together to solve it.
• Larry McKeogh shared concern that fees are high for recreational and aquatic user groups.
• Fran Sheets, as a member of the Landmarks Board for 7 years, shared an explanation of the
process that surrounded the events from last year to expand the bandshell boundary in Central
Park.
• Patrick O’Rourke recommended that the boundaries be expanded of the Civic Historic District
project to include the greenway.
• Luis Garza MD expressed a dwindling supply of tennis courts.
Agenda Item 5: Consent Agenda
A. Approval of Minutes from March 20, 2023, Business Meeting
Motion to approve the minutes from the March 20, 2023, Regular PRAB meeting. First motion
by Unger, second by van der Star. The motion passed 6-0.
Approval of Minutes from April 3, 2023, Study Session
Motion to approve the minutes from the April 3, 2023, PRAB Study Session. First motion by
Hood, second by Brock. The motion passed 6-0.
B, C, D. Updates from the Director, Project Updates, Operations & Development
• PRAB follow up questions or comments.
o Are we on pace to fully utilize Scott Carpenter Pool?
o Request for an update on diversity and hiring.
Agenda Item 6: Items for Discussion/Information
• Item 6A: Fee Policy and Budget Strategy
Hite and Hoffmann presented this item. PRAB had the following questions/comments:
• How do we explain to users how their activity fits within the program types?
• Would like to see what criteria are for exclusive groups?
• Request for an explanation of high-cost recovery.
• Why is EXPAND listed twice, it is also under the Golf Course?
• Can golf course activities be broken out further?
• Can van der Star and Speirs weigh in on the exercise from the Study Session?
• Would like to see aquatics lessons and specialized clinics broken out further.
• There should be further discussion as to whether a group like Boulder Aquatic Masters (BAM)
has exclusive access because of their early morning set up. Or is this a recreation service? Or is
this a community benefit?
• Should open water swims be considered a rental activity when it falls outside of business hours?
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• Can you make it more available to the public that financial assistance is available for
recreational activities? We need to have more proactive terms to make this known to
individuals.
• What are the tennis lessons listed? They should be broken out further.
• Will there be a separate meeting before June 26 to look at this overall financial policy,
specifically the financial aid program?
• Would you give a quick summary of the community connectors program for our new members?
• Is there a summary we can get to look at what the community connectors have gathered and the
changes you have made since the last data gathered?
Agenda Item 7: Matters from the Department
• Item 7A: Pleasant View Access and Parking Improvements Feasibility Study
Wagner and Cowern presented this item. PRAB had the following questions/comments:
• Regarding the Calvary Church option, if there are three hundred spaces in that facility, what
percentage could we realistically utilize and how does that impact the capacity of our current
parking lot?
• On the proposal of the egress point to Kalmia, have you considered the collision risk associated
with that option?
• What kind of impact would we have on Kalmia with increased traffic on Saturdays with this
egress option?
• What are we as a city, doing to encourage car pooling whenever possible to these tournaments?
• In the new roundabout option, the removal of trees will take away the shade option for some
families, is there a plan to replace the trees being taken out?
• Anything you can do to mitigate speeding on Kalmia would be helpful, like speed bumps?
• Where would the bike path on the north side of Kalmia?
• There is a path that goes from the Calvary Church to the park where there is a part of the path
that belongs to the HOA and that part is very protected by the HOA so just making you aware
as you move forward with engagement for construction of that path.
• Just as an observation, parking is a nightmare currently, two spaces are taken up by a big truck,
is there a way to send the bigger vehicles to a different over-sized cars part of the lot and not in
a discriminatory way? Is there a way to fit in additional cars without building more spaces?
• What is missing from this study is enforcing and charging for parking.
• You should also start looking at our transportation goals, how we can change how people are
using this space first, then looking at the infrastructure given our budget limitations. In the end
the user groups should pay.
• An observation is that the current parking issue creates anxiety, we need to find other ways to
walk or bike to the site and safer ways to Kalmia.
• Are you looking to opening a north side entry for bicycle and pedestrian access?
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Agenda Item 8: Matters from the Board Members
a. PRAB Handbook revisions
PRAB had the following questions or comment:
• Hood will have comments back by the June meeting from the city’s legal department.
b. Advancing Racial Equity Training
PRAB had the following questions or comment:
• Request to have the board secretary email the sign-up link again for the May and June
virtual trainings.
c. PRAB Matters
PRAB had the following questions or comment:
• van der Star attended the informational gathering to share ideas for future rec center at
Fairview and the highlight was talking to two sophomores who were receptive to questions
from van der Star regarding “what they wanted” as they will be the ones that will benefit
from the improvements at this location.
Agenda Item 10: Next Board Meeting
Next Board meeting: Monday, May 22, 2023, Hybrid
Agenda Item 11: Adjourn
The meeting was adjourned at 8:59 p.m.
Approved by: Attested:
___________________ _____________________
Chuck Brock Rosa Kougl
Board Member BPR Staff
Date: ______________ Date: _________________
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B. Parks and Recreation Planning, Design and Construction Updates
The following information is intended to provide the PRAB with relevant updates on specific
projects as they reach major milestones. This section is not all inclusive of all current projects
and only illustrates major project updates. For a complete list of all current projects and details,
please visit www.BoulderParkNews.org.
Planning and Design
The following projects are currently in the planning and design process that involves research,
alternatives analysis, public involvement and development of planning documents and design
plans to guide decision making and future capital improvements.
Overview of Project Status
Planning Projects Underway: Staff or contractors continue to work on the following projects
and will update the PRAB as major milestones are achieved:
o Bill Bower Interpretive Garden (planning phase)
o Bill Bower Shade Shelter (construction phase)
o Civic Area Reimagining – Phase 2 (analysis phase)
o Citywide Design the Future (planning phase)
o Flatirons Golf Course Facility (construction phase)
o HiPP (planning phase)
o North Boulder Park (design phase)
o Pleasant View Fields Access, Parking, and Improvements (feasibility Study)
o Recreation Center Funding Strategy (feasibility Study)
o Violet Park Plan (planning phase)
o Civic Area Historic District and Cultural Landscape Assessment (planning phase)
Planning Projects in Scoping: Staff are working on scoping the following projects for 2023 and
2024 and will update the PRAB as projects get underway.
o Boulder Creek Path Plan
o Courts System Plan
o Pearl Street Place Making
• Project Updates
o Pleasant View Fields Access, Parking, and Improvements Feasibility Study:
This item is an update following the April 2023 PRAB meeting, during which staff and
consultants heard valuable feedback regarding initial recommendations for addressing
safety, parking, and circulation issues at Pleasant View Fields. Final improvements will
be designed to improve safe access and circulation to and through a highly used site;
improvements will also promote alternate modes of transportation. Addressing
infrastructure deficiencies will improve the experience of city residents and visitors using
the site and support revenue generation from leagues and tournaments.
9
Since the April PRAB meeting, the project team has documented current efforts to reduce
and distribute transportation demand. For example, staff have:
• collaborated with community organizations like Boulder County United to
encourage carpooling through social media and in email communications directly
to participant families.
• worked with renters to spread out tournaments to include Thursdays and Fridays,
while maintaining the same number of games/participants.
• encouraged vendors to partner with the nearby church and NCAR/UCAR directly for
overflow parking needs.
• Resumed a process to introduce special event requirements for large scale events
that was to begin in 2020 but was disrupted due to pandemic impacts.
• Provided, maintained, and replaced bike racks on site.
As part of an existing conditions analysis, Fox Tuttle Transportation Group also
evaluated multimodal access. They concluded that improvements to bike and pedestrian
facilities are needed, in accordance with the city’s Transportation Master Plan and the
Low Stress Walk and Bike Network plan. They also confirmed that transit access is not
adequate. There are no RTD routes on the local roads in the area, and the regional buses
on the Diagonal Highway do not have stops that are convenient to the site.
Moving forward, additional transportation demand management (TDM) strategies, such
as carpooling incentives and paid parking for leagues and tournaments, will be explored
in partnership with city transportation staff. In addition, BPR staff have drafted TDM
requirements and recommendations for events, similar to citywide special events
requirements. In their current draft form, this approach includes requiring off-site parking
and shuttling for events expected to draw more than 1,500 people. BPR staff will
collaborate with others to advance and formalize this work and report back to the PRAB
in August 2023.
For project construction, a final feasibility report from consultants will be complete in the
coming months to support next steps, which include additional engagement with
neighbors, the Cavalry Bible Church, and other stakeholders, as well as design, value
engineering, and permitting.,.
10
o Bill Bower Shade Shelter:
During the last week of April, the shade shelter was installed at Bill
Bower Park. Staff are working to complete the concrete work and
installation of a new picnic table to finish this project. This project
was funded in part by an $8,000 donation from the surrounding
neighborhood.
o Recreation Center Facilities Funding Strategy – ‘Future of Recreation Centers’:
As Boulders’ Recreation centers age, the city is in the
very early stages of planning for their future through a
feasibility study of identifying funding for the
investments needed to maintain these buildings and
levels of service as part of the Future of Recreation
Centers project.
Community engagement began in April with a
questionnaire. Staff held three listening sessions, one at
each center. The questionnaire is still available online
through June 2 in both English and Spanish.
City Council will discuss implementation of the Facilities
Master Plan, focusing on funding strategies for city
owned buildings, including the recreation centers, at the
May 25 Study Session.
The PRAB will receive an update following the council
study session and conclusion of this window of engagement.
o Civic Area Historic District and Cultural Landscape Assessment:
Historic Preservation staff, in coordination with BPR staff, have prepared an information
packet for the May 18 City Council meeting. The packet outlines the process and timeline
shared with PRAB and the Landmarks Board in April. BPR will post a request for
proposals from consultants in early June to conduct the Cultural Landscape Assessment.
o Flatirons Golf Course Facility:
Permits have been issued. Deconstruction of the snack shack and initial grading are
underway. Deconstruction of the snack shack and related site will exceed the minimum
requirements for waste diversion by approximately 10%.
Photo of gymnastics participants
sharing their thoughts on current
and future recreation centers.
Bill Bower Shade Shelter
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The groundbreaking ceremony is scheduled for Wednesday, June 14 at 9 a.m. The PRAB
is invited to join the community in celebrating the new facility that will include a family-
friendly restaurant and bar to serve golf patrons and the whole Boulder community. This
new facility will allow community members to enjoy the scenic views from the
indoor/outdoor dining area and use a new outdoor activity and event lawn. Indoor
restrooms at the new facility will replace the temporary restroom trailer.
The golf course and driving range will remain open throughout construction. Project
completion is anticipated in March 2024
Disposal (waste) and Deconstruction (recycle or re-use) Bins
Snack Shack Deconstruction Underway
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C. Parks and Recreation Operations Update
Regional Facilities
Valmont City Park: - On April 19, 2023, a contractor struck a water mainline while working on
Boulder County Jail property, resulting in extensive flooding through Valmont Bike Park. A City
of Boulder Utilities crew responded quickly and shut the water off; however, 2,000 linear feet of
bikes trails were damaged. Valmont staff, along with volunteers, were able to address the
damage and repair all trails within a few days. One group that was instrumental in the timely
repairs was the Boulder Junior Cycling Club. The club used scheduled practice times to help
rebuild sections of the trail.
Unrelated to the flood damage, Parks and Recreation staff recently launched a Request for
Proposals (RFP) to replace the Valmont Bike Park wood features. Once awarded, this contract
will upgrade the existing bike park wood features.
The 42-acre Valmont Bike Park is a key element of the 132-acre Valmont City Park. Valmont
City Park is open year-round and features a 3-acre dog park and 18-hole disc golf course.
Flatirons Golf Course Food and Beverage Lease
The City of Boulder Parks & Recreation Department, with professional assistance from The
Colorado Group, Inc. recently posted a Request for Proposals (RFP) from interested and
qualified food and beverage entities to operate a long-term leased space at the Flatirons Golf
Course municipal 18-hole, 166-acre golf course. This is an opportunity to operate a full-service
restaurant and bar indoor/outdoor venue with majestic Flatirons mountain views and fostering a
community-focused place to gather, for food, beverage, golf, and providing private and special
events occurring on the property. Requests for proposal responses are due June 30, 2023, with
vendor selection and associated agreement to be reviewed with the PRAB in the fall.
SELECTION SCHEDULE
Request for Proposals (RFP) Post April 3, 2023
Deadline for questions from respondent May 1, 2023
Response to questions May 15, 2023
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Proposal Responses Due June 30, 2023
Finalists Identified July 17, 2023
Interviews (as required) August 1, 2023
Vendor selection August 1, 2023
Lease Negotiations / Completion September 15, 2023
Contract approval process through the board and city council
September 1, 2023-November 1, 2023
Contract Completion (signed and routed)
Liquor License
December 1, 2023-
February 28, 2024
Vendor Partner hiring, set-up, etc. March 1, 2024-April
30, 2024
Grand Opening May 1, 2024
Community Building & Partnership Updates
• Volunteer Service Highlight: On Saturday, April 15, volunteers from the Boulder
Aquatics Masters and the Boulder Swim Team helped aquatics staff get Scott Carpenter
Pool ready for summer operation. They donned gloves, grabbed brooms and mops,
dragged the pool lane markers and the pool cover into place, moved furniture, and
completed other duties to help prepare for the first day of summer swimming on May 1.
• Special Olympics Coach of the Year: Recreation Program Manager Chelsea Cerny was
recently honored as the 2023 Special Olympics coach of the year. Special Olympics
Colorado presented her with the award during an EXPAND track practice at Manhattan
Middle School on April 12 surrounded by Special Olympics athletes/parents/staff, co-
workers, family, and friends. She will also be honored with a trophy at a ceremony in
October.
14
Photo: EXPAND staff member Chelsea Cerny (center) being awarded Special Olympics Coach of the Year.
Safe and Managed Public Spaces (SAMPS) Update
The PRAB has previously expressed an interest in the work of the Safe and Managed Public
Spaces program, of which the BPR Urban Rangers are a part. At their April 13, 2023, meeting,
staff provided City Council an update on many issues related to homelessness in the Boulder
community, with a specific update on the SAMPS program. All the meeting items can be found
here, while the SAMPS specific memo is found here.
The SAMPS team is comprised of the following work groups:
• Operations and Clean-Up
• BPR Urban Rangers
• Downtown Ambassadors
• BTHERE Outreach
• Dedicated Boulder Police Support
• Data, Analytics, Legal, and Communications
There is evidence that, without the work of the SAMPS team, there would be more unsanctioned
camping and significantly more trash and debris in the community’s public spaces. Since the
establishment of the SAMPS team:
• 195,400 tons of trash and debris have been collected.
• 81,000 needles have been collected by the operations team and over 500 pounds of waste
were collected from May-December 2022 at one kiosk.
• 836 campsite clean-ups have been completed.
15
Considering the continued escalation of unsanctioned camping and as a result of implementing
and analyzing the pilot programs, the SAMPS team continues to make improvements to its
program to mitigate the impacts of unsanctioned camping.
• During the 2023 budget process, an additional operational team was funded through the
General Fund to broaden the geographic footprint and frequency of the SAMPS clean-up
efforts.
• The Abatement Protocol was updated to provide for more immediate responses in limited
circumstances, for example, when unsanctioned camping encroaches on commuter
corridors (paths, underpasses, roadways).
• A strategic planning session was held to increase alignment across the multi-disciplinary
effort and to incorporate field personnel ideas and input, particularly regarding
communications, training, and safety.
• An Action Plan was developed to guide and coordinate actions and priorities.
Since May 2022, BPR Urban Rangers have recorded over 1,200 patrols across the system.
During those patrols they have made over 1,100 general park contacts, over 1,400 contacts
related to regulations, 385 condition advisories and 223 roving interpretations (i.e., pointing out a
wildlife or providing information on the natural landscape, which is done to enhance the user
experience). BPR Urban Rangers have made 895 contacts related to the enforcement of the
Boulder Revised Code. When possible, the infraction is addressed with a verbal warning and
then, if necessary, a written warning or citation.
In July 2023, the PRAB will receive a full introduction to the BPR Urban Ranger program,
outlining core services, priorities, and integration into the BPR system.
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TO: Parks and Recreation Advisory Board
FROM: Alison Rhodes, Director of Parks and Recreation
Scott Schuttenberg, Deputy Director
Bryan Beary, Senior Manager, Community Building and Partnerships
Mark Davison, Senior Manager, Planning
Regina Elsner, Senior Manager, Natural Resources
Jackson Hite, Senior Manager, Business Services
Megann Lohman, Senior Manager, Recreation
Stephanie Munro, Senior Manager, Regional Facilities
Dennis Warrington, Senior Manager, Urban Parks
SUBJECT: Matters from the Department
DATE: May 22, 2023
A. Court System Plan
The purpose of this item is to provide the scope, process, and timeline for the Court System
Plan. The resulting plan will acknowledge and explore the growing demand for both
pickleball and tennis in the community. In addition, the plan will acknowledge the changing
court supply – including the closure of a private tennis facility at the Millenium site and
pending development of CU South - impacts to the Boulder community. Each sport is
advocating for additional dedicated courts and a higher level of service; the Court System
Plan will provide recommendations to address and balance these competing interests,
utilizing a 3-pronged approach that blends input from the community, data, and policy
guidance.
Scope:
The Courts System Plan will support data-informed decisions about Tennis and Pickleball
Court investment, management, and programming. The plan will provide a balanced
approach and identify priorities regarding current and future needs. The three primary
outcomes are:
• Short-term and data-informed actions about how the department manages and invests
in BPR’s current courts. The plan will:
o Identify how to prioritize funding in the department’s Capital Improvement
Program (CIP) for annual maintenance funding over the next decade.
o Outline the appropriate distribution of dedicated and shared courts across the
system
• To inform long-range decisions, the plan will define new investment opportunities
and prioritization for potential new courts within the fiscally constrained, action and
vision funding scenarios, aligned with overall city policy and priorities.
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• Define where and how expansion might be possible with additional funding for action
and vision investment opportunities, allowing BPR to make balanced decisions about
when/where/how philanthropy and partnerships can be explored and developed to
serve the community best.
Process and Timeline:
1. Data Collection and Research June – July 2023
• Demand
• Participation levels
• Inventory of courts (in the city limits)
• Owned and managed by City of Boulder
• Other publicly accessible (e.g. through partnerships such as with BVSD)
• CU
• Private Business
• HOA
• Changes since 2021 Needs Assessment Report created for the 2022 BPR Plan
2. Needs Assessment July – August 2023
• Analyze number and distribution of public courts
• Tennis
• Pickleball
• Multi-sport
• Shared use (e.g. BVSD or CU)
• Indoor/Outdoor
• Local and National trend data
• Program Identification and Evaluation
• Evaluate Programming
Optimization for community benefit and accessibility
• Operation hours
• Lighting
• Staffing
• Reservations
3. Market Analysis August – October 2023
• Comparison to master plan benchmark and surrounding communities
• Inventory
Public and private
• Demand
• Participation levels
• Business model evaluation
• Operations
Joint use agreements
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• Capital investments
Funding sources
4. Community Engagement July – October 2023
• Tennis Stakeholders
• Pickleball Stakeholders
• Community Members - Players not affiliated with organized groups
• Partners
5. Recommendations and Prioritization (Fiscally Constrained Scenario) October –
November 2023
• Management and Investment options based upon current funding levels
• Concept Plans for prioritized BPR properties
• Estimates
6. Action and Vision Opportunities November – December 2023
• Private funding
• Public/Private Partnership
• Joint use or public access agreements
• Other, if recommended
o Consider potential indoor options for courts
Next Steps
As this scope of work exceeds staff capacity given other workplan items, BPR will issue a
Request for Proposal for an unbiased consultant to complete the work. A community
engagement plan will be coordinated with the consultant and shared with the PRAB. In
addition, a member of the PRAB is invited to serve as a liaison to this project (to be
discussed during Matters from the Board). While preparing for a consultant to begin their
work, staff will continue to:
• collect research and data;
• engage pickleball and tennis advocates on a monthly and bi-monthly basis; and
• continue conversations with CU-Boulder and BVSD.
Upon completion, the plan will provide guidance to support data-informed decisions about
Tennis and Pickleball Court investment, management, and programming. PRAB will receive
updates throughout the process with requests for feedback and discussion at specific points in
the process.
B. Fee Policy and Budget Strategy
This item continues the Parks and Recreation Advisory Board (PRAB) discussion related to the
Parks and Recreation Department (the department) Fee Policy and 2024 Budget Strategy. PRAB
and City Council have now provided initial input on the Fee Policy; feedback received will guide
development of the Fee Policy in alignment with community priorities and values, as well as
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financial realities. The intent of this item is to provide an overview of City Council input
received at the May 11, 2023, Study Session.
Background:
• At the March 20, 2023 PRAB meeting, staff introduced the 2024 Budget Strategy
Roadmap and Fee Policy. The background information shared that that meeting
included:
1. BPR’s Diverse Funding Sources
2. 2024 Budget Strategy and Analysis
3. General Fund Subsidy Use
4. Fee Categories with set Policy
5. Fee Categories without a set Policy
• At the April 4, 2023 PRAB study session, staff provided more analysis on the proposed
structure of a Fee Policy and introduced the Capital Investment Strategy. The PRAB
provided feedback on:
1. Program Types
2. Program Benefit Levels
3. Proposed Cost Recovery Targets
4. General Fund Subsidy Level
• At the April 24, 2023 PRAB meeting, staff continued to refine the structure of the Fee
Policy. The background information included:
1. A finalized list of Program Types and Benefit Levels
2. PRAB input on proposed Cost Recovery Targets
3. General Fund Subsidy Level
• At the May 11, 2023 City Council Study Session, staff provided a brief overview of the
Fee Policy as part of a broader item related to the Financial Update for the City of
Boulder and 2024 city budget development. Council provided input on 2024 budget
development assumptions and guidelines, including that flexibility within dedicated funds
will be explored to ease the burden on the General Fund, and staff will foster other
revenue strategies such as the Parks and Recreation fee policy. The City Council focused
many of the questions and feedback related back to the citywide financial update,
including 2024’s key budget assumptions.
City Council’s questions to Parks and Recreation staff focused on the following concepts: The
select questions asked to Parks and Recreation staff focused on getting a better understanding of
the following concepts:
1. What are the long-range facility plans for Parks and Recreation given the age of
the facilities and the higher cost of Boulder Parks and Recreation fees compared to
other communities.
2. A greater clarity on what categories are exclusive and recreation, and how
subsidies are provided to youth programs.
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Like PRAB, members of the City Council see the value of Boulder Parks and Recreation in
delivering mission critical services to the community. The financial reality of the city’s current
economic outlook requires easing burdens on the General Fund to support other city priorities.
The 2022 BPR Plan outlined several strategies to increase revenue, with a key element a formal
Fee Policy to create transparency around fee structure and identified cost recovery targets by
program type. The City Council is supportive of the department pursuing alternative funding to
maintain existing levels of service including grants, philanthropy, donations, and revenue
generation opportunities. The feedback indicated that maintaining current levels of service was
important, while also ensuring that financial assistance to support access BPR facilities and
programs continues.
Beyond the public facing engagement with PRAB and City Council, staff continues to develop
the Fee Policy internally while creating the proposed 2024 department budget submission.
Next Steps
In June, the department will share the department’s proposed 2024 budget submission that relies
on assumptions of service levels and fees. While the Fee Policy will not be fully completed, there
is appropriate guidance to inform the 2024 operating budget. The board shall make
recommendations to the City Council concerning the proposed department budget and the
appropriation or expenditure from the Permanent Parks and Recreation. The PRAB’s
recommendation is valuable as the department reviews the proposed budget with the city’s
Executive Budget Team, and ultimately, City Council. June will also include the board’s third
touch of the 2024-2029 Capital Improvement Program (CIP).
• June 2023 Community Connectors in Residence: Equity Analysis
Staff will collaborate with the Community Connectors in Residence to use the city’s Racial
Equity Instrument to evaluate the impacts of the draft fee policy, as well as coordinating any
other community input from the Community Connectors in Residence as it relates to the BPR
budget.
• July 2023 PRAB Meeting: 2024 Fee and/or Service Proposals
Staff will ask the PRAB to approve a Fee Policy structure that will guide development of the
budget for 2024 as well as fees for future years.
Next Steps with staff and City Council:
The Parks and Recreation 2024 budget submittal is due to the Finance Department by late-June
for citywide review and synthesis. City Council review of the 2024 budget will begin in
September and formal adoption by City Council is planned for October. The Fee Policy will be
presented to City Council as part of the 2024 City Manager’s recommended budget and would be
approved through the adoption of the 2024 budget process.
BPR will inform impacted individuals and user groups of fee changes in the fourth quarter of
2023, with new fees effective in January 2024. Depending on the scale of fee increases, some
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fees may be increased incrementally over a several year period to minimize impact and allow
users time to plan and adjust budgets and fees appropriately. BPR staff has committed to phase
in any fee increases for Community or Recreation benefit level programs that exceed 10% to
minimize the impact.
Questions for the PRAB:
1. Does the PRAB have any questions on the status of the Fee Policy?
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TO: Parks and Recreation Advisory Board
SUBJECT: Matters from the Board
DATE: May 22, 2023
A. Annual Review: PRAB Email Response Coordination
In 2020, the PRAB created a resident response plan to simplify the process for responding to
resident emails. The intent was to ensure that each email to the PRAB that requires a response,
is responded to, by at least one member of the board.
Figure 1 explains Boulder Parks and Recreation Service Areas. Each board member can sign up
to respond to emails that relate to their assigned service area. Assignments can be reevaluated
annually as part of the PRAB’s onboarding and offboarding procedures.
Emails sent to PRAB@bouldercolorado.gov generate this automated response: “Thank you
for emailing the Parks and Recreation Advisory Board. All seven members of the Parks
and Recreation Advisory Board have received your message, and you might hear from one
of them individually. All emails sent to PRAB@bouldercolorado.gov are public record.”
Figure 1: Boulder Parks and Recreation Service Areas
When responding to resident emails:
•Keep in mind that you are responding as an individual member of PRAB. Your
response does not represent the entire PRAB.
•As a member of PRAB, you are still welcome to respond to any resident
emails, including those that fall into other categories.
•An appropriate response might be, “This question falls in the area of
operations and so I have copied in the (insert employee name) who can
answer your question” or some other response to engage city staff in a
response that may seem out of scope for a board member.
•Please copy PRABAdmin@bouldercolorado.gov on all resident responses to simplify
Open Records compliance.
Business
Services
•Budget
Stewardship
•Human
Resources
•Systems
Admin
•Process
Improvement
Planning
•Capital
Improvement
Program
•Long-term
Planning
•Asset
Management
•Construction
Urban Parks
•Zone
Maintenance
•Irrigation
•Horticulture
•Asset
Management
Natural
Resources
•Forestry
•Natural Lands
•Urban Park
Rangers
Regional
Facilities
•Boulder
Reservoir
•Flatirons Golf
Course
•Valmont City
Park
Community
Services
•EXPAND
•YSI
•Outdoor
Activation
•Events
•Volunteers
Recreation
•Recreation
Centers
•Aquatics
•Health &
Wellness
•Gymnastics
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3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
B. Board Liaisons to BPR Projects: This item has been prepared by city staff to support
the board’s discussion of upcoming liaison opportunities.
The Role of Board Liaisons is to: provide input on process and community engagement,
provide a deeper level of knowledge on a project in support of addressing community
questions to the board and to support board conversations on the topic at business
meetings and study session.
2023-2024 Opportunities:
• Park Plans
o Violet Park Development Design through Q1-2024
o Civic Area Phase II Design through 2025
o Boulder Creek Management Plan Design through (2024?)
o Public Private Partnerships: Q2 2023 Q2 2024
Flatirons Golf Course
Boulder Reservoir
• System Plans and Initiatives
o Courts System Plan Q2 2023 - Q4 2023
o BPR Fee Policy Q2 2023 - Q2 2024
o Recreation Centers Future Q2 2023 - Q3 2024
o Regional Facility Business Plans Q3 2024 - Q2 2024
o Boulder Junction Phase II * Q2-2023- Q4 2024
*Elliott Hood selected at March 2023 meeting
o PLAY Boulder** Q2-2023 -
**Option exists to serve as an informal liaison or as a board member of
PLAY.
C. August Meeting Planning
D. PRAB Matters (Verbal)
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The PLAY Boulder Foundation is currently seeking dedicated and passionate individuals to join
its Board of Directors.The Board is responsible for guiding the strategic direction of the
Foundation,which supports Boulder’s Parks and Recreation Department.As a board member,
you will play a key role in helping promote the brand and mission of PLAY Boulder in the
community,assist our Executive Director with fundraising efforts and community engagement,
and participate in volunteer opportunities when possible throughout the year.
Essential Duties and Responsibilities:
●Attend and participate in all monthly Board meetings and potential committee
meetings.
●Participate in setting the strategic direction of the Foundation in collaboration with
other Board Members and staff.
●Actively support fundraising efforts,including identifying new funding opportunities and
building relationships with donors and community businesses.
●Foster the Foundation's relationships with community partners and organizations.
●Demonstrate a commitment to transparency,ethical behavior and accountability,and
serve as a steward of the Foundation’s resources.
●Identify and advocate for initiatives that align with the mission and vision of the
Foundation.
●Regularly assess the effectiveness and impact of the Foundation's work.
●Actively advocate for the Foundation and its mission in the community.
Qualifications:
●Passion and commitment to the mission of the PLAY Boulder Foundation and its work in
the community.
●Demonstrated experience in fundraising and/or community outreach.
●Experience working in a board or equivalent leadership position preferred.
●Ability to think strategically and work collaboratively with multiple peers.
●Strong communication and interpersonal skills.
●Understanding of financial management and budgeting principles preferred.
●Willingness to commit time to Board service,including attendance at Board and
committee meetings,fundraising events,and other Foundation activities.
Official Non-Profit Partner of City of Boulder Parks and Recreation
EIN:84-0725860 |playboulder.org |P.O.Box 20935,Boulder CO,80308
The successful candidate will be joining a committed and dynamic team of dedicated
professionals who are passionate about PLAY Boulder's mission and promoting equitable
programming,educational and recreational opportunities in Boulder.If you share our
commitment in this important work and are interested in joining our Board,please email your
resume and a brief cover letter explaining why you would be a great fit for the PLAY Boulder
Foundation Board.
Sincerely,
Angie Jeffords,Executive Director
PLAY Boulder Foundation
angie@playboulder.org
Official Non-Profit Partner of City of Boulder Parks and Recreation
EIN:84-0725860 |playboulder.org |P.O.Box 20935,Boulder CO,80308