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05.24.23 BAC PacketBoulder Arts Commission Meeting Agenda May 24, 2023 6:00 P.M. Hybrid Meeting: Community Vitality Offices / Online Video Meeting 1.CALL TO ORDER Approval of Agenda 2. MINUTES Approval of the April 2023 Meeting Minutes 3.PUBLIC PARTICIPATION 4.GUESTS (30 min) A.Boulder Arts Week 5.GRANTS PROGRAM BUSINESS (45 min) A.Community Projects for Individuals Grants Decisions B.Reports i.Arts Education Grant, T2 Dance Company, The Color Wheel Project, $3,000 ii. Community Project Grant, Cynthia Kneen, Two Ladies Walk Into a Bar, $5,000 C.Extension Request: Arts Education, Pro Musica Colorado Chamber Orchestra, Diverse Voices: Performance and coaching with Boulder MUSE, $3,000 D.Leadership Pipeline Fund 6.MATTERS FROM COMMISSIONERS (10 min) 7.MATTERS FROM STAFF (15 min) A.Questions about the Manager’s Memo 8.ADJOURNMENT 1 1 CITY OF BOULDER BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES Name of Board/ Commission: Boulder Arts Commission Date of Meeting: April 26, 2023 Contact information preparing summary: Lisa Wuycheck, Executive Assistant Commission members present: Bruce Borowsky (Chair), Sheryl Cardozo, Jeffery Kash, Maria Cole, Caroline Kert, Yaelaed Whyel Commission members absent: Georgia Schmid Staff present: Matt Chasansky, Arts & Culture Manager, Office of Arts & Culture/Community Vitality Lauren Click, Arts Program Manager, Office of Arts & Culture/Community Vitality Lisa Wuycheck, Executive Assistant, Community Vitality Members of the public present: Leah Brenner Clark, Beth Franklin, Sara Goodroad, Jennifer Jones, Sara Pike Type of Meeting: Hybrid (Location: Penfield Tate II Municipal Building, 1777 Broadway) Agenda Item 1: CALL TO ORDER [00:00:00 Audio min.] Item 1A: Call to order and approval of agenda [00:04:07 Audio min.] The meeting was called to order at 6:04 p.m. First motion by Whyel to approve the agenda as presented in the meeting packet. Second by Kert. There was no discussion. The motion passed unanimously. Agenda Item 2: MINUTES [00:04:29 Audio min.] Item 2A: Approval of the March 22, 2023 Meeting Minutes Chasansky said there is a computation error on page 4 of the minutes which will be corrected. First motion by Kert to approve the minutes as amended in the meeting packet. Second by Cole. There was no discussion. The motion passed unanimously. Agenda Item 3: PUBLIC PARTICIPATION [00:05:27 Audio min.] Item 3A. In Person Participation Item 3B. Video Participation Five members of the public were scheduled to join the meeting remotely. These attendees were Leah Brenner Clark (SW Arts), Beth Franklin, Sara Goodroad (Pathways to Jazz), Jennifer Jones (Mariposa Collective), and Sara Pike (BMoCA). No members of the public signed-up to speak at the meeting. Agenda Item 4: GRANTS BUSINESS Item 4A: Swearing in new Commissioners [00:02:10 Audio min.] Borowsky swore in new Arts Commissioners Sheryl Cardozo and Jeffrey Kash. Borowsky read the Oaths of Office which were repeated and signed by Cardozo and Kash. Introductions [00:06:57 Audio min.] Commissioners Cardozo and Commissioner Kash introduced themselves to the Commission and staff. Commissioners Borowsky, Cole, Kert, and Whyel introduced themselves to Commissioners Cardozo and Kash. 2 2 Item 4B: Appointments to Leadership Positions [00:16:26 Audio min.] Kert said, ‘I move that we postpone the decision on leadership appointments until the July 2023 Arts Commission Meeting.’ Second by Cole. There was no discussion. The motion passed unanimously. Agenda Item 5: MATTERS FROM STAFF [00:17:30 Audio min.] Item 5A: ACTION: Community Project Grants for Organizations Decisions Borowsky discussed the Commission’s grant review process with Cardozo and Kash and explained that the commissioners are expected to thoroughly read the meeting packets prior to the meeting so that decisions and actions can be made in a timely manner. Click discussed the grant decisions on the Community Projects for Organizations . Commissioners have the option to: a.Approve the staff recommendation for the highest-scoring grants, b.Approve individual grants, or c.Postpone approval of individual grants pending the answers to specific questions. Click presented the organizations’ scores and the top (6) scoring organizations which are the Sans Souci Festival of Dance Cinema, Boulder Symphony, Street Wise Arts, Boulder Community Media, Motus Theater, and the Community Roots Art Festival. Click said the threshold score is 27 which is 75% of the total. Chasansky said the scores are guidelines for the Commission to make decisions regarding grant awards. Borowsky said he agrees with the staff recommendation to award grants to the top (6) scoring organizations. Cole said, ‘I move that Sans Souci Festival of Dance Cinema, Boulder Symphony, Street Wise Arts, Boulder Community Media, Motus Theater, and the Community Roots Art Festival be awarded grants in the Community Project for Organizations category.’ Kert seconded. Chasansky said Commissioner Georgia Schmid was unable to attend the meeting, but she wanted to express her thoughts on Motus Theater. Chasansky said Schmid supplied a response in the Q&A, and she believes there was a misunderstanding regarding her comments. Chasansky said Schmid’s comments may have been interpreted that she believes only some people are served by the equity efforts of this grant. Chasansky said Schmid was merely a reflection of the scale and some of the details of the effort. Chasansky said Schmid did not want to give the impression that she was diminishing the equity effort. Whyel inquired about the number of applicants. Click said there were 30 total applicants. Cole said the closeness in the scores indicates excellence in the applicants. She said the organizations are addressing the rubric and the community’s needs for diversity and the expression of diversity. She discussed the limited grant funds and the high level of competition. Borowsky agreed and said the Arts Commission should continue asking for additional grand funding. Kert said there have been gaps in her evaluations and outcomes when she needs to ask questions. She suggested discussing how to improve this part of the process for the next round of grant applications. Click said the Boulder County Arts Alliance is offering a 2-part series of trainings focused on how to better evaluate grant applicants. Kert said the application language and process should provide a qualitative and quantitative analysis. Click said she publishes the grant award schedule every year on November 15. The motion passed unanimously. Item 5B: ACTION: Reports Click explained that $36,000 was left over from last year’s grant program due to a lack of applicants in c ertain categories. She said the Arts Commission asked for $30,000 to be dedicated to funding 3 projects. Click said the commissioners also proposed that the additional $6,000 be dedicated to the venue and event fund to assist artists with venue rental fees. Click 3 3 said these proposals will be presented to City Council in May as part of the budget’s adjustment to base. Click said Council will make a decision by June 1. The commissioners voted on the approval of reports from the following 4 grant recipients. i.Boulder International Film Festival, Colorado Film Society Educational Outreach Program, $3,000 ii.El Centro AMISTAD, Dia de Muertos, $5,000 iii.Laurie Dameron, Spaceship Earth: What Can I Do?, $3,000 iv.Luna Cultura, art, science and culture for thriving communities, LLC, El arte de la tradición oral: Narradores de historias y sus múltiples expresiones, $3,000 Commissioners have the options to: a.Approve all reports, b.Approve individual reports, c.Approve individual reports while submitting specific questions, d.Postpone approval of individual reports pending the answers to specific questions, and/or e.Not approve individual reports and cancel the final 20% payment. Borowsky said he is happy to approve all of the reports. Kert said, “I move that we approve the grant reports from the Boulder International Film Festival, El Centro AMISTAD, Laurie Domeron, and Luna Cultura.’ Whyel seconded. Cole discussed the importance of the arts education project grants. She said the grant recipients had a total outreach of 833 students. The motion passed unanimously. Agenda Item 6: MATTERS FROM STAFF [00:42:20 Audio min.] Item 6A: Questions about the Manager’s Memo Kert requested an agenda item for the May meeting. She asked that the project she and Cole are working on be discussed at the next meeting. Borowsky told the new commissioners that the October retreat will be 4 to 5 hours long. Chasansky said discussions will begin in August regarding the retreat date. Borowsky announced that the Boulder County Film Commission is having a free event on May 17 at Etown. He said it is called ‘Creative Industry Night’. Chasansky said Click will give a presentation on the success of Boulder Arts Week at the May meeting. Also, at that meeting, Chasansky said the team from Farm to Spaceship will discuss the progress of experiments in public art. Chasansky discussed an ongoing research study called Arts & Economic Prosperity 6. He said research will continue for another few months. He said the study is conducted by the Americans for the Arts to examine the economic impact for the non-profit sector and their audiences. Chasansky said Click collected 800 surveys from audience members and 80 complex surveys from non-profit organizations. Chasansky announced that the University Data Arts Program has again named Boulder one of its top 10 most art-vibrant cities. 4 4 APPROVED BY: ATTESTED: ____________________________________________________________________________ Board Chair Board Secretary ___________________________________________________________________________ Date Date Chasansky said Brendan Picker, the new Public Arts Program Manager, will be present at the May meeting. Cole asked Chasansky if the feasibility study by Create Boulder had been published online. Chasansky said it is online and he will share the link with the Commission. He explained that Create Boulder conducted a study to determine the possibility of a new performing arts venue in Boulder. He said Create Boulder issued a report stating that a new venue is possible considering the capacity in the marketplace and the need from the community and art organizations. Chasansky said the idea is on the table for discussion. He added that it will be a long process with some level of government interaction. He said the Arts Commission will be included in the process. Kert said a Burning Man style temple will be built in B oulder. She said it is a non-denominational temple space where participants can leave messages on the walls and bring mementos to process grief and trauma. Kert said the temple is designed by an architect from Boulder. She said volunteers from the community are needed, and said the opening ceremony is planned on October 14. Borowsky announced that the Visit Boulder Convention and Visitor Bureau is planning a 4th of July drone show at Folsom Field. Agenda Item 7: ADJOURNMENT [00:55:47 Audio min.] There being no further business to come before the commission at this time, the meeting was adjourned at 6:59 p.m. Date, time, and location of next meeting: The next Boulder Arts Commission meeting will be held at 6 p.m. on Wednesday, May 24, 2023. This is a hybrid meeting to be held at the Penfield Tate II Municipal Building and via a Zoom webinar link. 5 5 TO: Members of the Boulder Arts Commission FROM: Matt Chasansky, City of Boulder Office of Arts + Culture DATE: May 18, 2023 SUBJECT: Manager’s Update for the Boulder Arts Commission Meeting On May 24, 2023 >To maximize access, the May 2023 meeting of the Arts Commission will be held as a hybrid in-person / video meeting. It is our pleasure to welcome community members back for in-person participation at this meeting. The Arts Commission, members of the community, and staff may attend either in person or by video. >The in-person meeting will be held at the Community Vitality Offices: 1500 Pearl Street, 3rd Floor. Due to room capacity, there are a limited number of seats available for members of the community to attend in person. >To attend, please make a request by email to rsvp@bouldercolorado.gov by Wednesday, May 23 at 12:00 P.M. Please indicate in your email if you are requesting to attend in person or by video. >Notes on the May Meeting Agenda >4B, Boulder Arts Week – We are very happy to welcome manager of Boulder Arts Week Abra Allan who will join the meeting to provide an review of this year’s event. In Attachment One, please find a preview of her presentation. During the meeting, staff will welcome input and feedback about Boulder Arts Week as preparations begin for 2024. >5A, Community Project Grants for Individuals Decisions – In Attachment Two, please find the scoring details for this grant category showing all applications organized by final score. During the meeting, staff will ask for a decision on which applications should be funded. Recommended Motion: “I move that Samuel Tomatz, Amanda Berg Wilson, Betsy Tobin, Wing Wong, and Ana Maria Hernando be awarded grants in the Community Projects for Individuals category.” Commissioners have the options to: a.Approve the staff recommendation for the highest-scoring grants, b. Approve individual grants, or c.Postpone approval of individual grants pending the answers to specific questions. >5B, Reports – The grant reports requiring action have been distributed to Arts Commission members by email. Recommended Motion: “I move that we approve the grant reports from the T2 Dance Company and Cynthia Kneen.” For the reports, Commissioners have the options to: a.Approve all reports, b.Approve individual reports, c.Approve individual reports while submitting specific questions, d.Postpone approval of individual reports pending the answers to specific questions, and/or e.Not approve individual reports and cancel the final 20% payment. >5C, Extension Request – Pro Musica Colorado Chamber Orchestra 6 6 SUMMARY: The grant recipient has requested an extension request for the Diverse Voices: Performance and coaching with Boulder MUSE for the fifth time. The first two extensions were granted by administrative approval on February 4 and December 7, 2021; the third and fourth extensions were granted by the Boulder Arts Commission on September 15, 2021 and January 30, 2023. Staff will ask the Commission members for any recommendations in the administrative decision to approve this request. In Attachment Three, please find a copy of the email from Pro Musica Colorado requesting the extension. STAFF RECOMMENDED MOTION “I move that the extension request by Pro Musica Colorado be approved.” DETAILS: Decisions for the Arts Education Project Grant program are made as an administrative decision by formula coordinated by staff. This includes review of extension requests. It is the practice in the grants program for staff to bring requests beyond the second extension requests to the Arts Commission for additional scrutiny. It is the opinion of staff that this request is justified. At the meeting, Commission members will vote on the extension request. Commissioners have the options to: a.Approve the extension request, b.Not approve the extension request and cancel the final 20% payment, and/or c.Postpone approval pending the answers to specific questions. >5D, Leadership Pipeline Fund – In discussions over the past year, the Arts Commission has given input about the future use of two funds: for equity projects and the scholarship to the CU Arts Administration Certificate Program. Each fund has specific goals that are outlined in the Community Cultural Plan. The “Equity Fund” is a budget set aside for projects that promote the goals of the Statement on Cultural Equity in the community. This was first deployed from 2018 to 2019 as a collaboration with the Human Services Department and the Human Relations Commission (HRC) as an enhancement grant to their diversity programming funding. In 2020, the decision was made to move that program from the grants budget to the sponsorship program to best align with the process and outcomes of the HRC grantmaking program. At the time of that decision, it was also recommended that the Equity Fund budget be retained to realign for new opportunities to meet diversity, equity, and inclusivity goals in the Cultural Plan and Statement on Cultural Equity. Initial concepts for use of those funds proved challenging through the pandemic and during the process to approve the City Council Race Equity Plan. But, the funds continue to be set aside for the purpose. The Community Cultural Plan describes in detail one major challenge for the vibrancy of the arts sector: many of the high school and college students in the arts and related fields reported (and continue to report) significant barriers to pursuing an arts career in Boulder. This is for several reasons, including the lack of resources and systemic barriers for getting a degree or pursuing non-traditional education in the cultural sector. The University of Colorado approached staff in 2018 with one part of the solution to this challenge: the creation of a certification program for arts nonprofit administration. To support the success of this new certificate program, and to help young leaders in Boulder to access it, the Boulder Arts Commission decided to add a grants program to the 2019 cycle specifically encouraging enrollment in the program. For the 2023 grants cycle, the Arts Commission asked staff to reimagine the use of the funds, siting low application rates to the grant over several years. 7 7 Though in both cases the grant programs were reevaluated and put on hold, the needs are still acute. There has been progress in the cultural community on issues of equity and inclusion. However, cultural organizations and arts market retain systemic barriers and social inequities that need to be addressed. And, the role of our arts community in addressing racism and other forms of discrimination has never been more important. This is especially true given the recent events, nationally and locally, that have specifically targeted progress on equity. In addition, young leaders still report significant barriers to building a career in the arts. These continuing challenges are part of the mandate in the Community Cultural Plan. There are many approaches which staff have examined over the years. One of the most effective is though the grants program. Noteworthy are the compounding challenges at the intersection of these two issues: systemic racism, microaggressions, and discrimination are among the key barriers for young arts leaders to find a home in Boulder for the long term. This is true for anyone who hopes to build a career in the arts, but especially for those young people from communities of color. Because of these compounded issues, staff sees a unique opportunity for combining the two grant funds into a single effort. Staff proposes a new grants category with to target an important outcome in the community: to improve the conditions for future arts leaders to make an impact on diversity, equity and inclusion in Boulder’s cultural sector over the coming decades. To have an impact on this goal, the “Leadership Pipeline Fund” will be structured as a broad scholarship, providing support funds to young arts leaders who intend to focus their career on improving the cultural resources for communities of color, fighting discrimination and inequities, and increasing access to the arts for all. At the meeting, staff will ask Commission members for feedback on the draft of the new Leadership Pipeline Fund. A draft of the grant guidelines, scoring, and application documents can be found in Attachment Five. The discussion at this meeting will be focused on feedback and advice from the Commission so that staff can further refine the program for approval at a future meeting. > Commission Correspondence The transparency practices of the Boulder Arts Commission require that emails to three or more members of the Commission be published in the public record. In Attachment Six, please find emails received between the publication of the April and May 2023 meeting packets. > Staff Updates After months of collaboration with the Comprehensive Planning division and University of Colorado’s College of Architecture and Planning, the social infrastructure study of the Valmont Park West neighborhood is complete. Capstone student Tess Schorn gave a presentation to staff from several departments describing a system of valuation for social assets: those components of the built environment that promote social cohesion. Next steps will be to evaluate the project for use in other neighborhoods. > Grants and Programs for Organizations Work continues to support applicants and panelists for the current grant categories and 2023 Grant Program. The following Venue and Online Event Affordability Fund Grant, Macky Fee Waiver, and eTown Fee Waiver awards were approved in advance of the meeting: ­ Amanda Berg Wilson, Brown Sugar Nutcracker, The Studio Boulder, $1,000 ­ BOCO FLAMENCO, BOCO Flamenco Fall show, Dairy Arts Center, $1,000 ­ Boulder Philharmonic Orchestra, Transformation with Anne-Marie McDermott, Macky Auditorium, $1,000 8 8 ­ Boulder Samba School, Colorado Brazil Fest, Boulder Bandshell, $1,000 ­ east window, Fashion Show, Dairy Arts Center, $1,000 ­ eTown, eTown Radio Show, Macky Auditorium, Macky Fee Waiver ­ Lemon Sponge Cake Contemporary Ballet, LASTWORK (working title), Dairy Arts Center, $1,000 ­ Mi Chantli, Sol Jam, Mi Chantli, $1,000 ­ The Cultural Caravan, June Festival (Canyon Theater Concerts), Boulder Public Library, $1,000 The following Venue and Online Event Affordability Fund Grant, Macky Fee Waiver, and eTown Fee Waiver reports were approved in advance of the meeting: ­ Boulder Chamber Orchestra, Chamber Series and Orchestral Concerts, Boulder Adventist Church, $1,000 ­ Greater Boulder Youth Orchestras, 2023 Spring Concert, Macky Auditorium, Macky Fee Waiver ­ Jude Landsman, Two Ladies Walk Into a Bar, Boulder Shambhala Center, $1,000 ­ Moon & Stars Foundation dba Kutandara, Under One Sky Concert Series – 2023 Winter Concert: Dance with the Moon, eTown Hall and eTown Hall Fee Waiver, $1,000 The following Artist Hiring Incentive Grant awards were approved in advance of the meeting: ­ Colorado Music Festival & Center for Musical Arts, Colorado Music Festival, $3,000 ­ Greater Boulder Youth Orchestras, 2023 Autumn Concert, $3,000 ­ Lemon Sponge Cake Contemporary Ballet, LASTWORK (working title), $3,000 ­ Mi Chantli, Poetry with Changa/Writer’s Block, $3,000 ­ Musical Ambassadors of Peace, Tarjama Ensemble, $3,000 ­ The Spark A Performing Arts Community, Fall 2023 and Spring 2024 Musicals, $3,000 In Attachment Six, please find a current grants program budget. >Public Art Program Staff continues to work with the Budget Office on public art funding allocation procedures in the Capital Improvement Program and from the Community Culture Resilience and Safety Tax (CCRS) allocations. Staff continues to support colleagues in the Planning and Development Services division on improvements to the permitting of public art. Public Art Commissioning Updates: ­ North Broadway (Sharon Dowell): Design Development. ­ Experiments in Public Art, Farm to Spaceship: Design Development. An update for the Arts Commission is planned for the June meeting. The projects are planned to be completed in Summer 2023. ­ Urban Design - 30th and Colorado Underpass (Rosie Fivian and Ransom Beegles): Construction. http://www.architectista.com/ http://www.rdesignstudios.com/ https://bouldercolorado.gov/transportation/30th-and-colorado-underpass ­ NoBo Library (Daily tous les jours): Final Design. Construction begins soon, with completion expected in the winter of 2024. www.dailytouslesjours.com ­ Fire Station 3 (Michael Clapper): Final Design. https://www.michaelclapperstudios.com/ https://bouldercolorado.gov/planning/fire-station-3-relocation-4 ­ Urban Design - 19th and Upland (Anthony Garcia): Final Design. The anticipated parent project construction schedule is Winter 2023 – Spring 2024. ­ Valmont Rain Garden: Selection. Finalist selection is expected to be on the agenda for the June commission meeting. ­ Art in Parking Garages: 11th and Spruce (David Franklin): Design Development. ­ 30th Protected Lanes: Pre-approval. 9 9 ­ 28th and Colorado: Pre-approval. ­ Alpine Balsam: Pre-approval. Community-Initiated and Donation Projects Updates: ­ Temple of Tranquility: Permitting. ­ Los Seis de Boulder/El movimiento sigue: Permitting. Negotiations continue with CU Boulder for a temporary installation. ­ Nobel Circle Donation: Pre-approval. Maintenance and Conservation: ­ Accessible Signage: On hold. Murals/Paint the Pavement Projects: −George Reynolds Branch Mural (Marco Garcia): Mural completed. Planning signage and celebratory event. In Attachment Seven, please find the status of the five-year public art commissioning budget. >Creative Neighborhoods Work continues on preliminary preparations for the Boulder Strong permanent memorial process. Work continues in support of the Outdoor Dining program. >Venues Staff continues to support the Finance and Budget Department on deploying a grants program for nonprofit capital projects funded by the Community Culture Resilience and Safety Tax. Staff is working with multiple departments to negotiate and complete a new lease with The Dairy Arts Center. Work continues to provide support on the proposal from the Boulder Museum of Contemporary Art (BMoCA) to relocate their facility to a new location in the NoBo Art District. >Civic Dialog, Boulder Arts Week Work continues on the Arts and Economic Prosperity 6 study. We have exceeded our required 800 surveys (we have over 1,200 to date) and will continue to gather through May 31. The second part of the study, a survey sent to organizations, has been distributed. Staff continue to follow up with organizations to have them complete this survey. Work continues on the Cultural Asset Map project. The initial review has been completed. 10 10 Attachment One Boulder Arts Week Preview Presentation 11 11 12 12 13 13 14 14 Attachment Two Final Scores for the Community Projects for Individuals Grant Category Bruce Georgia Caroline APPLICANT NAME Quantity requested OVERALL AVERAGE Comm. Priorities Cultural Equity Outcomes and Eval Cultural Offerings Encouragement TOTAL Comm. Priorities Cultural Equity Outcomes and Eval Cultural Offerings Encouragement TOTAL Comm. Priorities Cultural Equity Outcomes and Eval Cultural Offerings Encouragement TOTAL Tomatz $3,925 31.80 8 5 5 7 4 29 7 7 7 8 2 31 5 8 7 7 4 31 Berg Wilson $5,000 31.75 7 8 7 8 3 33 recused 6 8 6 7 2 29 Tobin $5,000 30.20 7 6 7 7 4 31 6 7 7 7 1 28 7 6 6 6 2 27 Wong $5,000 30.20 6 6 7 7 4 30 5 5 7 5 2 24 6 6 7 7 4 30 Hernando $5,000 29.20 7 8 6 8 4 33 5 6 7 6 2 26 6 6 6 7 3 28 Jack $5,000 28.20 6 5 6 7 4 28 6 6 6 6 1 25 7 6 7 7 2 29 Sabreen $5,000 28.20 6 8 6 7 4 31 5 5 4 6 1 21 5 7 5 5 4 26 Swenson $5,000 28.00 6 7 7 7 4 31 6 6 7 6 1 26 6 5 7 5 4 27 Novick $5,000 27.60 7 6 7 8 4 32 4 4 4 4 1 17 6 7 7 6 4 30 Maria Yaelaed APPLICANT NAME Comm. Priorities Cultural Equity Outcomes and Eval Cultural Offerings Encouragement TOTAL Comm. Priorities Cultural Equity Outcomes and Eval Cultural Offerings Encouragement TOTAL Tomatz 8 8 8 8 4 36 8 6 7 7 4 32 Berg Wilson 7 8 7 7 3 32 8 7 7 8 3 33 Tobin 8 8 6 7 3 32 7 7 8 8 3 33 Wong 8 8 6 7 4 33 7 8 7 8 4 34 Hernando 6 6 6 6 3 27 8 7 7 8 2 32 Jack 7 6 6 8 3 30 7 6 7 7 2 29 Sabreen 8 8 7 8 4 35 7 6 6 6 3 28 Swenson 5 6 5 5 4 25 7 7 7 8 2 31 Novick 6 6 6 6 4 28 7 7 7 7 3 31 15 15 Attachment Three Extension Request 16 16 Attachment Four Leadership Pipeline Fund Grant Application Draft 17 17 18 18 19 19 20 20 21 21 22 22 Attachment Five Commission Correspondence From: Kate Gipson <kate@localtheaterco.org> Sent: Monday, May 15, 2023 2:00 PM To: culturegrants <culturegrants@bouldercolorado.gov> Cc: Georgia Michelle <georgiamichelle@hotmail.com>; Bruce Borowsky <bruce@pixelmillstudios.com>; Maria Cole <m.cole205@gmail.com>; Caroline Kert <carolinekert@gmail.com>; Yaelaed Whyel <yaelaed@yaelaedart.com>; Jeffery Kash <jeffreyakash@gmail.com>; Sheryl Cardozo <aspiringnomad1@gmail.com>; Click, Lauren <clickl@bouldercolorado.gov> Subject: Community Projects Grant 2023 External Sender Dear Boulder Arts Commissioners, Thank you for the time, insight, and thoughtfulness in your decision-making process around all funding opportunities. Local Theater Company has benefited greatly from Boulder Arts Commission funding and these opportunities have made an extraordinary expansion in our programming and audiences possible over the past years. Thank you! The Community Projects grant is such a great opportunity to support arts projects through community priorities. It was exciting to see how many strong applications the commission received. We know that the decision was a particularly difficult one and we’re thrilled to see the strength of arts offerings across Boulder. As we heard in the April commission meeting, the commission is expected to have an additional $30,000 adjustment from last year’s grant programs funding. After funding the 3 projects scoring 30.6 on their applications, as recommended in the meeting, it appears to us that $4000 would remain from that adjustment. With no other application tied at the same score, ours is the next application (scoring 30.4). Partial funding of our request for The Democracy Cycle: Boulder Story Circle would make a significant difference in the quality of the program in Boulder and our ability to reach a wide and diverse representation of community members. We respectfully request that you consider partial funding of the Local Theater Company community project grant at the next meeting. Thank you for your consideration. Best Kate KATE GIPSON She / Her / Hers DIRECTOR OF DEVELOPMENT 303.588.0092 23 23 From: Paul Campbell <pcampbell801@gmail.com> Sent: Thursday, April 27, 2023 6:40 PM To: Kathleen McCormick <fonthead1@gmail.com>; EboniFreemanInstitute@gmail.com; bruce@boulderdigitalarts.com; georgiamichelle@hotmail.com; Maria Cole <m.cole205@gmail.com>; Caroline Kert <carolinekert@gmail.com>; Yaelaed Whyel <yaelaed@yaelaedart.com> Cc: Chasansky, Matthew <chasanskym@bouldercolorado.gov>; TUC Board <board@theupstartcrow.org> Subject: Physical Address Requirement External Sender Dear Boulder Art Commissioners: I am a member of the Board of Directors of The Upstart Crow Theatre Company in Boulder. I’m writing today to ask the Commission to reconsider the wording of the new requirement that all organizations who apply for funding have a brick and mortar address. I feel that an inclusion should be made for organizations such as ours that can only maintain a small storage unit as a physical space but can demonstrate that a majority of their programming occurs with the City of Boulder. As a community theater group, we have no paid positions. All of our volunteers work remotely, and we have no “office”. Our small organization is trying to be efficient with our limited resources. When we perform, we rent venues in Boulder, almost always at the Dairy Arts Center on Walnut Street. For all of our 43 years we have identified as a Boulder organization and will continue to do so. Thank you for your support of our efforts to bring Classical Theater to Boulder and I hope you will reconsider this decision. Please feel free to reach out to me at the contact information below. - Paul Campbell, VP BoD 3249 Big Horn Street Boulder, CO 80301 pcampbell801@gmail.com https://www.theupstartcrow.org/ 24 24 Attachment Six Current Cultural Grants Program Budget as of May 17, 2023 Budget includes ARPA funds confirmed in March 2023 GRANT CATEGORY ASSIGNED BUDGET ACTUAL BUDGET GRANTS AWARDED BALANCE GOS: Extra Large Orgs $426,035 $426,035 $426,035 $0.00 GOS: Large Orgs $190,414 $190,414 $190,414 $0.00 GOS: Mid Orgs $85,207 $85,207 $85,207 $0.00 GOS: Small Orgs $104,332 $104,332 $104,332 $0.00 Community Projects: Indv. $25,000 $25,000 $0.00 $25,000 Community Projects: Orgs. $60,000 $60,000 $60,000 $0.00 Arts Education $30,000 $30,000 $0.00 $30,000 Venue and Event Affordability Fund $16,026 $16,026 $16,026 $26 Equity Fund $10,000 $10,000 $0.00 $10,000 Prof. Dev. Scholarships $8,800* $8,800 $4,000 $4,800 Leadership Pipeline Fund $6,000 $6,000 $0.00 $6,000 Cultural Field Trips $10,000 $10,000 $0.00 $10,000 Assistance for Grant Writing $4,000 $4,000 $4,000 $0.00 TOTAL $975,814 $975,814 $889,988 $85,826 There are 8 free rentals still available for the Macky Auditorium. There are 7 free rentals still available from eTown Hall. *$800 was returned from a Professional Development grantee. AMERICAN RESCUE PLAN ACT FUNDS (2023) GRANT CATEGORY ASSIGNED BUDGET ACTUAL BUDGET GRANTS AWARDED BALANCE Artist Hiring Incentive Grants $54,000 $54,000 $18,000 $36,000 Venue and Event Affordability Fund $21,000 $21,000 $19,726 $1,274 TOTAL $75,000 $75,000 $37,726 $37,274 25 25 Attachment Seven Current Public Art Program 5 Year Budget as of April 20, 2023 FUNDING SOURCE PROJECT/ARTIST TOTAL APPROPRIATED AMOUNT PAID TO DATE BALANCE REMAINING 2023 PROJECTED SPENDING Gen. Fund Los Seis de Boulder Donation $3,000 $2,200 $800 $3,000 Multiple Art and Parking Garages $122,500 $6,125 $116,375 $85,760 CCS v1 North Broadway / Dowell $165,000 $41,250 $123,750 On Hold Multiple NoBo Library / Daily T.L.J. $260,000 $122,500 $137,500 $75,000 CCS v2 Fire Station 3 (2021) $80,000 $23,750 $56,250 $56,250 Multiple Valmont Park Rain Garden $20,000 $1,750 $18,250 $20,000 Gen. Fund GRB Mural / Marco Garcia $2,000 $2,000 $0 $2,000 % for Art 19th and Upland (2021) $51,700 $2,585 $49,115 $15,000 % for Art 30&Colo / Fivian & Beegles $39,764.02 $39,764.02 $0 $0 % for Art Transportation (2023) $330,000 $0 $330,000 tbd % for Art Valmont City Park (2023) $144,000 $0 $144,000 tbd TOTAL $1,217,964.02 $241,924.02 $976,040.00 $257,010.00* CCS: Community Culture and Safety Tax CCRS: Community Culture Resiliency and Safety Tax Additional maintenance projects are not represented. *Please note, this figure is expected to increase significantly in the coming months as project planning develops. 26 26 Boulder Arts Commission Meeting May 24, 2023 27 27 Grant Program Matters 28 28 Grant Decisions on the Community Projects for Individuals Commissioners have the options to: a.Approve the staff recommendation for the highest-scoring grants, b.Approve individual grants, or c.Postpone approval of individual grants pending the answers to specific questions. 29 29 Community Projects – Organizations Scores for Individuals APPLICANT NAME Quantity requested Overall Average Samuel Tomatz $ 3,925 31.80 Amanda Berg Wilson $ 5,000 31.75 Betsy Tobin $ 5,000 30.20 Wing Wong $ 5,000 30.20 Ana Maria Hernando $ 5,000 29.20 Brian Jack $ 5,000 28.20 Amy Sabreen $ 5,000 28.20 Emily Swenson $ 5,000 28.00 Andrew Novick $ 5,000 27.60 30 30 Community Projects for Individuals Vote Motion Language: I move that Samuel Tomatz, Amanda Berg Wilson, Betsy Tobin, Wing Wong, and Ana Maria Hernando be awarded grants in the Community Projects for Individuals category. 31 31 Grant Reports At the meeting Commission members will vote on the approval of the reports. Commissioners have the options to: a.Approve all reports, b.Approve individual reports, c.Approve individual reports while submitting specific questions, d.Postpone approval of individual reports pending the answers to specific questions, and/or e.Not approve individual reports and cancel the final 20% payment. 32 32 Grant Reports Vote Motion Language: I move that we approve the grant reports from the T2 Dance Company and Cynthia Kneen. 33 33 Grant Deadline Extension Pro Musica Colorado Chamber Orchestra, Diverse Voices: Performance and coaching with Boulder MUSE, $3,000 For the extension request, Commissioners have the options to: a.Approve the extension request, b.Not approve the extension request and cancel the final 20% payment, and/or c.Postpone approval of the extension pending the answers to specific questions. 34 34 Change of Grant Deadline Request Motion Language: I move that the extension request by Pro Musica Colorado be approved. 35 35 Fin 36 36