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03.20.23 PRAB MinutesCITY OF BOULDER BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the following link: www.boulderparks-rec.org Name of Board/Commission: Parks and Recreation Advisory Board Date of Meeting: March 20, 2023 Contact Information Preparing Summary: Rosa Kougl; 303-413-7223 Board Members Present: Pam Yugar, Charles (Chuck) Brock, Mary Scott, Sunny van der Star, Elliott Hood, Jason Unger Board Members Absent: Anita Speirs Staff Present: Ali Rhodes, Rosa Kougl, Scott Schuttenberg, Stephanie Munro, Bryan Beary, Megann Lohman, Christy Spielman, Jackson Hite, Mark Davison, Tina Briggs, Jonathan Thornton, Jackson Hite, Stacie Hoffmann Guests Present: N/A Type of Meeting: Regular Agenda Item 1: Call to Order The meeting was called to order at 6:01 p.m. A quorum was present for the conduct of business. Motion to approve agenda. First motion by Hood, second by van der Star. The motion passed 5-0. (Unger not present for voting). Agenda Item 2: Future Board Items: Rhodes, Director of Parks and Recreation, reviewed upcoming agenda items and events. No PRAB follow up questions or comments. Agenda Item 3: Public participation: • No public comment. Agenda Item 4: Consent Agenda A. Approval of Minutes from February 27, 2023 Business Meeting Motion to approve the minutes from the February 27, 2023, Regular PRAB meeting. First motion by Scott, second by van der Star. The motion passed 6-0 (Unger not present for voting). B, C, D. Updates from the Director, Project Updates, Operations & Development • No PRAB follow up questions or comments. Agenda Item 5: Items for Action • No items 8 Agenda Item 6: Matters for Discussion • 2024 Budget Strategy Roadmap and Fee Policy Hite and Hoffmann presented this item. PRAB had the following questions/comments: • For the lottery fund, does it fluctuate with lottery revenues, or what governs or limits the $428,000 we're getting this year? • Is the General Fund managed by the city's finance department, and then we get a distribution? • Does Boulder charge employers any kind of a head tax on employers? • Do businesses pay equal taxes as to residences? • How do we make sure that smaller businesses are impacted than the larger money makers are? • Are other cities in the country or in our state making the kind of remarkable recovery Boulder is? • There is a big difference between Boulder and many other communities, there are a lot of communities that have much larger General Fund apportionments to parks and recreation. We have much more varied funding sources which makes Boulder unique. • Regarding the golf course, are we counting rounds as 9 holes or 18 holes, because it seems like the trend nationally is that people are stopping playing 18 and they’re playing 9 and that is getting more people out to play. Do we see this trend? Is that reflecting in the data? • If golf revenues exceed projections, where does the revenue go? Is this paying for extra things of the work plan for the golf course? • We are in an era of equity and inclusion, with the new golf building, some people can’t afford to get out to golf, so we just want to make sure that we have an eye towards making sure the money gets spread around. • Do we have any funds held in banks or do we keep it all? • What was the funding for the General Fund Subsidy? • Is the gap that you have in programs something that you’re going to need to cut or programs that you want to reinstate? • In terms of finding alternative sources of revenue, are we generating ideas about that, and identifying if there are potential grants or philanthropic opportunities? • Emphasized the idea of having a Grant Specialist who can pursue federal money with the Inflation Reduction Act as there is a lot of potential money on the table. There is money for tree planting, and money for improvements to increase energy efficiency to move toward more solar power. • When we design graphs, do we as financial experts, look at things like a potential recession, the recovery of the average American financially, if their salaries are going up or not, do you do micro adjusting? • How much would the Parks & Recreation Grants position be integrated with the Governmental Affairs team that the City already has? • There is a lot of opportunity for partnership for some income with restaurants near the proximity of South Boulder park and the rec center and the high school. A community center there could enhance some physical and mental health. • Is BPR’s work evaluated by other departments to identify improvements? • Push for looking at seniors and those with fixed budgets, there is a very aging population. • What budget does clean ups of public spaces fall under? 9 • Have we put a lens of inclusion and equity over everything to look at for decision making? • Is the Recreation Priority Index to cover other types of recreation services, including facility access, folded into the development policy? • There is value to an objective tool and it is encouraged for it to be more than just some words, but some way to quantify as much as possible the community benefit. • When creating the fee policy, look carefully at broader city goals and not just focus on parks and recreation goals. Look at climate initiatives, transportation, and housing and how are these policies going to impact other aspects of the city that are important and livable and broader city goals. • Is there a way to have people that say “fees are high” to reach out so they have input? Agenda Item 7: Matters from the Department A. North Boulder Park Briggs presented this item. PRAB had the following questions/comments: • What will be the heat source for the warm water? • Is there a broader plan to re-vision the park with the development of Alpine Balsam which is going to put 300 units of housing directly adjacent to the park. There might need to have some consideration of pathways to the park, and where equipment and amenities are located. It is a good opportunity for some welcoming entrances and pathway connectors to 8th Street. Agenda Item 8: Matters from the Board Members a. Boulder Junction Board Liaison PRAB had the following questions or comment: • Hood will represent. b. PRAB handbook PRAB had the following questions or comment: • First draft has significant improvements, a fantastic job done with inputs. • Keep from making it sound like a legal document. • Revisit content in the handbook every 3-5 years. • Include line numbers on the index version to make comments on specific lines. • Next reading will be at the next meeting and will be shared with the new members as a first order of business for them, ask them if there is anything they would like to see included or if something doesn’t make sense. • The handbook should be online. • Welcome letter should come from the chair, but timing of the current chair and incoming chair is a factor. 10 c.PRAB Recruitment, Orientation and Departing Members PRAB had the following questions or comment: •Two new members announced: Anna Segur and Andrew Bernstein. •Hood and Unger will function as mentors to the two new incoming members. •New members will receive the existing handbook with a link to the March packet that includes the redlined version. •Name plates for staff is encouraged. •It would be nice to order ball caps as swag. d.PRAB Matters PRAB had the following questions or comment: •Hood met with members of the Colorado Crew Team about their fees for using the reservoir. They are very passionate about what they are doing. •What money was made from renting the parks? Agenda Item 9: Next Board Meeting Next Board meeting: Study Session, Monday, April 3, 2023, Hybrid Agenda Item 10: Adjourn The meeting was adjourned at 8:42 p.m. Approved by: Attested: ___________________ _____________________ Chuck Brock Rosa Kougl Board Member BPR Staff Date: ______________ Date: _________________ 11 5/1/2023 5/1/23