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02.22.23 BAC MinutesCITY OF BOULDER BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES Name of Board/ Commission: Boulder Arts Commission Date of Meeting: February 22, 2023 Contact information preparing summary: Lisa Wuycheck, Executive Assistant Commission members present: Maria Cole, Caroline Kert, Kathleen McCormick, Georgia Schmid (Vice Chair), Yaelaed Whyel Commission members absent: Bruce Borowsky (Chair) Staff present: Cris Jones, Interim Director of Community Vitality Matt Chasansky, Arts & Culture Manager, Office of Arts & Culture/Community Vitality Lauren Click, Arts Program Manager, Office of Arts & Culture/Community Vitality Lisa Wuycheck, Executive Assistant, Community Vitality Members of the public present: Sara Pike, Elaine Schnabel Type of Meeting: Hybrid (Location: Penfield Tate II Municipal Building, 1777 Broadway) Agenda Item 1: CALL TO ORDER [00:00:03 Audio min] Item 1A: Call to order and approval of agenda The meeting was called to order at 6:17 p.m. First motion by Kert to approve the agenda as presented. Second by Whyel. There was no discussion. The motion passed unanimously. Agenda Item 2: MINUTES [00:01:57 Audio min.] Item 2A: Approval of the January 2023 Meeting Minutes McCormick mentioned a typo in the minutes. Kert asked that the phrase ‘for personal reasons’ be added to Eboni Freeman’s announcement of resignation from the Commission. First motion by Kert to approve the minutes as amended. Second by Whyel. The motion passed unanimously. Agenda Item 3: PUBLIC PARTICIPATION [00:04:01 Audio min.] No members of the public were scheduled to speak. Agenda Item 4: GRANTS PROGRAM [00:04:08 Audio min.] Click presented a slide that listed reports from seven grant recipients. Item 4A: Grant Reports i. JayCee Beyale, Water is Life, $5,000 Kert commended the reporting of 11,000 visitors and asked about visitor demographics. McCormick agreed that the JayCee Beyale report was outstanding and said it’s difficult to collect demographics from a free exhibit versus from a ticketed exhibit. ii. Boulder Symphony, GLOW Project, $10,000 Kert said she loved that the concert was inclusive. iii. Celia Tewey, Bear, $5,000 Whyel said she loves the animation. Kert was impressed with their work despite the war in the Ukraine. Kert said there isn’t a local connection without a screening in Boulder. Whyel commented that there are no Boulder animators involved. Kert suggested postponing the final grant payment pending information on when a screening will occur for Boulder audiences. Whyel explained that ‘Celia Tewey, Bear’ applied to show the film at certain film festivals, so they must hold screenings at the festivals before they’re able to show it locally. iv. Feet Forward, “Lived Experience”, $8,175 McCormick said the exhibit in the public library was wonderful. She was pleased that the unhoused artists were excited to participate and that all received a Visa gift card. v. Frequent Flyers Productions, Dreamers Fly with Frequent Flyers, $3,000 Kert said she loved the diversity of the participants. She also mentioned there were transportation issues. Cole said they delivered a great result after their requested extension. vi. Junkyard Social Club, Lost Kid Junkyard, $10,000 Whyel said the grant report was five pages long, and it should be just one page. Kert said she was glad they were able to complete the project, and it is a great addition to the space. Whyel commended them for surveying children about their experiences. vii. Street Wise Arts, Street Wise Boulder 2022, $10,000 Cole said she is impressed by the work. She said they are engaging in civic dialogue and discussing relevant social issues. McCormick said the festival went very well. McCormick participated in a mural tour and said they are bringing art and activism to Boulder’s downtown and neighborhood areas. The commissioners discussed ways to support Street Wise Arts so they may be to hold the festival next year. The commissioners have the options to: 1. Approve all grant reports, 2. Approve individual grant reports, 3. Approve individual grant reports with outstanding questions, 4. Not approve individual grant reports and cancel the final 20% payment, and/or 5. Postpone approval to individual reports pending the answers to specific questions. Kert suggested postponing the final 20% payment to Bear pending information about plans for a screening for Boulder residents. There was a nod of approval from all commissioners. The commissioners also agreed to approve payment to JayCee Beyale with outstanding questions regarding visitor demographics. Kert said, ‘I move that the reports by the JayCee Beyale, Boulder Symphony, Feet Forward, Frequent Flyers Productions, Junkyard Social Club, and Street Wise Arts be approved.’ Second by Cole. The motion passed unanimously. Chasansky said a motion is not needed when postponing approval. . Item 4B: Recertification of 2022–24 General Operating Support Reports The commissioners have the options to: 1. Approve all reports, 2. Approve individual reports, 3. Approve individual reports while submitting specific questions, 4. Not approve individual reports and/or 5. Postpone approval to individual reports pending the answers to specific questions. Click said commission approval of the (32) 2022 reports will recertify the grants. Chasansky explained that recertification keeps them in good standing but does not affect the 2023 payments. After some discussion regarding approval of the 32 reports, Kert made the following motion. 1. Approve the reports from the ‘Colorado Shakespeare Festival’, the ‘Museum of Boulder’, and ‘The Spark, A Performing Arts Community’ with questions regarding how they have spent their General Operating Support (GOS) funds to date, why they currently have a budget deficit, and how they plan to spend their GOS funds over the next two years to remain sustainable. 2. Approve reports from the ‘3rd Law Dance/Theater, Art Parts Creative Reuse Center, Boulder Chorale, Boulder International Film Festival, Boulder Metalsmithing Association, Boulder MUSE, Boulder Museum of Contemporary Art, Boulder Opera, Boulder Samba School, Butterfly Effect Theatre of Colorado MahlerFest, Creativity Alive, Dairy Arts Center, east window, eTown, Frequent Flyers Productions, Inc., KGNU, LOCAL Theater Company, Motus Theater, Parlando School for the Arts, Pro Musica Colorado Chamber Orchestra, Sans Souci Festival of Dance Cinema, Street Wise Arts, Studio Arts Boulder, T2 Dance Company, The Catamounts, and NFP’. Second by Whyel. The motion passed with 3 votes in favor and 2 against. All commissioners agreed unanimously to postpone approval for ‘Band of Toughs’ pending questions on their incubation years, their planned 2024 work, and how they intend to fulfill their original agreement on their grant application. Click suggested the commissioners invite the (4) organizations that need to answer questions to the March Arts Commission meeting. McCormick requested the ‘Colorado Shakespeare Festival’ present a simplified budget that reflects GOS spending. Agenda Item 5: MATTERS FROM COMMISSIONERS [01:20:44 Audio min.] Item 5A: Kert said she and Cole are moving forward with their project with the Human Rights Commission. She said they have an action plan to focus on language for the website. She said they are also focusing on planning events and planning experiments in public art. Cole said Chasansky and Click have been instrumental in locating resources for artists who are experiencing harassment. Agenda Item 6: MATTERS FROM STAFF [01:22:45 Audio min.] Item 6A: Questions about the Manager’s Memo Chasansky said there will be a press release tomorrow about eTown’s fee waiver program. He said he is hopeful that other venues will participate in the program. Chasansky thanked everyone for attending ‘The Year Ahead’ event. He thanked Lauren for planning the event and for organizing grant training. Item 6B: Follow-Up on Budget Adjustment from City Council Chasansky said the public hearing and second reading of the recommendations for ARPA Funding will occur during the March 2 City Council meeting. He said staff recommended a total of $250,000 be assigned to the cultural grants program with a focus on venues and artists. He added that the Arts Commission asked for an additional $92,000 for grant operating support. Chasansky said Art Commissioners can attend the meeting and can speak at the meeting, but he reminded the commissioners they should state they are on the Arts Commission but are speaking as an individual. McCormick encouraged commissioners to also email Council members. Item 6C: Update on the Commission Appointment Process Chasansky said one interview for a commissioner was already conducted, and another is planned for tomorrow. He said Council will approve the appointments in March. McCormick said the commissioner applications are public and accessible. Jones said if there are empty seats on a commission, a current commissioner can extend their term. Chasansky spoke to the commissioners about reaching out to artists in the community and encouraging them to apply to serve on the Arts Commission. Cole asked about the status of hiring a public arts program manager. Chasansky said final interviews will go through mid- March. APPROVED BY: ATTESTED: ____________________________________________________________________________ Board Chair Board Secretary ___________________________________________________________________________ Date Date Chasansky said the first review for grant awards was sent to the commissioners today. Agenda Item 7: ADJOURNMENT [01:35.16 Audio min.] There being no further business to come before the commission at this time, the meeting was adjourned at 7:55 p.m. Date, time, and location of next meeting: The next Boulder Arts Commission meeting will be held at 6 p.m. on Wednesday, March 22, 2023. This is a hybrid meeting with staff attending at the Penfield Tate II Municipal Building and the public attending remotely via a Zoom webinar link. 3/23/23 Bruce Borowsky (Mar 23, 2023 16:06 MDT) Bruce Borowsky Mar 23, 2023 02.22.23 Arts Commission Minutes - Approved Final Audit Report 2023-03-23 Created:2023-03-23 By:Lisa Wuycheck (wuycheckl@bouldercolorado.gov) Status:Signed Transaction ID:CBJCHBCAABAAqRtJXzl_sm3n9oNTRg_4dYqMQ9ynWiwx "02.22.23 Arts Commission Minutes - Approved" History Document created by Lisa Wuycheck (wuycheckl@bouldercolorado.gov) 2023-03-23 - 4:44:03 PM GMT Document emailed to Bruce Borowsky (bruce@pixelmillstudios.com) for signature 2023-03-23 - 4:44:29 PM GMT Email viewed by Bruce Borowsky (bruce@pixelmillstudios.com) 2023-03-23 - 4:44:45 PM GMT Document e-signed by Bruce Borowsky (bruce@pixelmillstudios.com) Signature Date: 2023-03-23 - 10:06:20 PM GMT - Time Source: server Agreement completed. 2023-03-23 - 10:06:20 PM GMT Names and email addresses are entered into the Acrobat Sign service by Acrobat Sign users and are unverified unless otherwise noted.