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01.18.23 BJAD MinutesCITY OF BOULDER BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES Name of Board/Commission: Boulder Junction Access District – TDM & Parking Date of Meeting: January 18, 2023 Contact Information Preparing Summary: Lisa Wuycheck 303-441-3254 Board Members Present: Ryan Cook, Rebekah Dumouchelle, Kevin Knapp, Sue Prant, Robyn Ronen, Jennifer Shriver Board Members Absent: Staff Present: Cris Jones, Teresa Pinkal, Reegan Brown, Lane Landrith, Lisa Wuycheck Guests Present: Type of Meeting: Virtual The meeting was called to order at 4:02 p.m. A quorum was present for the conduct of business. Agenda Item 1: Roll Call Agenda Item 2: Procedural Items A. Approval of the November 16, 2022 Meeting Minutes • First motion to approve by Susan Prant. Second by Jennifer Shriver. The motion passed 6-0. Agenda Item 3: Public Participation No community members were present at the meeting. Agenda Item 4: Consent Agenda Consent Agenda – Topics will not be discussed unless there are questions posed by the Commission. Please reference the consent agenda memo. • BJAD Responses: There were no questions or comments from the commissioners. Agenda Item 5: Matters from Staff A. Commission Recruitment Cris Jones announced that commissioner applications are currently being accepted by the City Clerk’s Office. The deadline to apply for commissions is January 30 at midnight. Jones said the City has not received any commissioner applications for the BJAD-TDM or the BJAD-Parking Commissions. BJAD Reponses: • Rebekah Dumouchelle suggested reducing the length of commission term in order to attract more candidates. Jones said, due to specific state legislation and rules for the formation of general improvement districts in the state, City staff is limited on their ability to loosen the criteria on commission seats. Jones said staff will do an email campaign to recruit commissioners, and he asked the BJAD commissioners to focus on recruitment efforts. • Dumouchelle asked staff to post the TDM District map and the Parking District map on the City’s website. She said more people may apply if the boundaries of the districts are clear. Jones said the City’s staff and the City Attorney’s Office are having conversations on ways to improve recruitment and retention. • Ryan Cook suggested holding an event to promote commission recruitment. Jones said the City’s Communication and Engagement Department holds an annual open house in October. He suggested promoting commissioner recruitment at this event. • Dumouchelle suggested boosting awareness at events already scheduled in Boulder Junction. Jones said the City Clerk’s Office may open an addition window for commissioner recruitment later in 2023. Jones asked Reegan Brown to work with the Boulder Transporation Connections (BTC) to promote BJAD’s commissions. • Shriver asked about the number of vacancies on each commission. Jones said each commission will soon have two vacancies once Kevin Knapp’s term ends in 2023. B. 2023 BJAD Approved Budget Teresa Pinkal included an update of the Boulder Junction Fund financials in the meeting packet. She will continue to provide year-to-date updates on the budget in each meeting’s packet. BJAD responses: • Robyn Ronen asked where the interest from investment earnings is being spent. Pinkal said BJAD is part of the City’s $400 million dollar investment pool. She said the interest is distributed proportionally to the amount BJAD has in the fund balance. Jones said Community Vitality is not involved in the investment allocations. He said investments are managed by the Finance Department. • Cook inquired about reported increase in operating costs in 2023 for BJAD-TDM. Jones explained that the key element is the difference between budgeted funds and actual funds. He discussed the anticipated EcoPass revenue vs. the actual EcoPass revenue. The actual revenue was was less than anticipated due to RTD’s reduced services. • Cook asked about the transfer of funds in BJAD-Parking. Pinkal said there are two transfers. She said $175K went to Parking and $300K went towards payments of a loan in the general fund. • Prant asked Pinkal to include reserves in future budget update reports. C. 2023 Community Vitality Work Plan Jones presented a spreadsheet which listed the Community Vitality Work Plan’s projects that are in support of the general fund districts and the funds the staff manages. The projects are district access initiatives which include EcoPass Program Enhancement, TDM Outreach Program Enhancement, Micromobility Contract Enhancement, BJAD-TDM Trip Generation Analysis, Commutifi Transportation Wallet Pilot, the Execution of Phase II RPF, and the Installation of BJAD Wayfinding. Jones said wayfinding and branding are moving into fabrication and installation. Brown said staff is drafting the RFP and expects to award the project to a vendor by April. She said work should start in the summer. Jones said there have been on-going discussions regarding the development of a 10-Year BJAD Capital Improvement Project Plan. He said, most importantly, the Planning and Development Services Department has launched BJAD Phase II. He said the Planning staff will present updates as the work progresses. Jones said staff will ensure the 10-year Capital Improvement Plan is in conjunction with the Phase II work that will occur east of the railroad tracks. Jones said the City will fund Boulder Junction commercial area activations from the $50K acquired through EcoPass savings. Jones and Pinkal discussed several petitions for properties to join the districts. Jones added that additional projects in the Work Plan include commissioner recruitment and economic vitality work with the City Manager’s Office. BJAD responses: • Dumouchelle mentioned that the TDM District has a lower mill levy. She asked if petitioners have ever been required to join both districts. Jones said this has not happened, but he said it’s up to the commissions to determine which approach is appropriate to take. Jones said historically, the community petitioners have been able to get approval from the Planning Department to join TDM and not join Parking. He said the result is that some parcels are in both districts, so they pay more in property taxes. Jones discussed the possibility of restructuring the Boulder Junction districts into one district with one mill levy, but he said that possibility would not be considered in the short-term future. D. Downtown Streets as Public Space Update Jones said this project is led by the City’s Transportation & Mobility Department and by the Planning Department. He said the project is supported by the Communication & Engagement Department and by Community Vitality. Jones discussed the community questionnaire currently posted on the Be Heard Boulder website. He said staff has already received 900 responses from the community which will be valuable when reimagining the downtown streets as public space. He said the questionnaire will remain live throughout January. BJAD responses: • Dumouchelle said the map is not easily accessible in the questionnaire. She also expressed her concern that, on the questionnaire, bikes and cars are combined in the same category of a prioritization. She said two different audiences with different preferences may be grouped together as a result. E. General Project Updates (Wayfinding, AMPS, TDM) Jones said Samantha Bromberg is moving forward with the implementation of Performance-Based Pricing and Residential Access Management. He said Bromberg will update the BJAD Commissions on signage improvements at the March meeting. He said there will also be a Commutifi update in March. Jones said the Planning Department wants to involve the commissioners and the stakeholders in the plans for Phase II and will present updates to the commissions throughout the year. BJAD responses: • There were no responses from the BJAD commissioners. Agenda Item 6: Matters from Commissioners A. Cook asked staff to add more content to the BJAD-Parking webpage. B. BJAD-Parking District: Knapp discussed the 10 mills charged in the BJAD-Parking district. He said more projects occur in the TDM District because there are more benefits there for most employees and residents. He said the 10 mills is detrimental to the Parking District. Knapp asked if 10 mills is the right amount of taxation for Parking District moving forward. Dumouchelle said residents in the Parking District, such as herself, are not benefitting. Knapp asked for the BJAD Commissions to revisit the discussion of ongoing debt in the district and the operational overview of the costs in the district. Jones said the purpose of the Parking District is to allow for there to be no parking requirement for commercial uses. He said once the debt is paid-off for the Depot Garage, resources can be bonded to provide additional parking. Prant asked how residents benefit from living in the Parking District. Jones said the mill levy is tied to Boulder Junction’s capital planning. Jones said there are different routes the City can take. First, he said once the debt is paid-off from the Depot Garage, there could be a reduction in the tax burden in the Parking District. He said the other route is taking on more ownership of parking in the district. Dumouchelle said by living in the Parking District, she helps to pay down the debt. She suggested benefits for Parking District residents, including neighborhood parking permits or a reduced rate for street parking. Jones said a possible middle zone is the creation of one district instead of two at an overall averaged mill levy rate. He said that is an important conversation to have with Planning as they contemplate Phase II and as the long-term Capital Improvement Plan is developed. Prant asked if residents are subsidizing commercial spaces in the Parking district. She asked if the BJAD Commissions have the authority to reduce the mill levy. Jones said the commissions have this authority if City Council approves the change. Cook said he is excited for the development of the 10-year Captial Improvement Plan and to get the Parking District in the right spot. Cook said the incentive for parking seems primarily tailored towards commercial. He asked if there could be parking reductions for residents if they petition into the district. Jones said this could be a key part of the Boulder Junction Phase II conversation. Jones discussed elements that are not working in Boulder Junction. He said visitors do not know where public parking is located. He also said RTD has not resumed full services. He said this could also be a big part of the conversation with the Planning Department. Jones said discussions should focus on what can be duplicated from the Transit Village Plan and what should be restructured. Dumouchelle said residents of the Parking District have a maximum of one parking space per unit. She asked if an existing residential complex with parking over the maximum limit could petition into the district and be grandfathered to keep their existing parking. Jones said he believes property owners will follow the regulations that were in place when the complex was constructed instead of any new land- use regulations. Jones said the City will look to the BJAD Commissions for guidance when making decisions for Phase II. Agenda Item 7: Next Commission Meeting Next BJAD Commission meeting: 4:00 p.m., Wednesday, March 15, 2023 (The public will remain remote.) Agenda Item 8: Adjourn Motion to adjourn by Shriver. The meeting was adjourned at 5:09 p.m. Attested: Approved by: N/A (March 2023 BJAD-TDM meeting cancelled due to a lack of quorum.) Lisa Wuycheck Susan Prant Board Secretary BJAD - TDM Chair Date: 3/16/23 Date: Kevin Knapp Kevin Knapp (Mar 19, 2023 21:43 MDT) Kevin Knapp BJAD – Parking Chair Date: Mar 19, 2023 Signature: Email: kevin@sandstonedev.com