03.15.23 BJAD PacketBoulder Junction Access District (BJAD) Joint Commission Meeting
Boulder Junction Access District (BJAD) – Parking
Boulder Junction Access District (BJAD) – TDM
March 15, 2023
4:00 p.m.–6:00 p.m.
Via Video Conference for Public
Penfield Tate II Municipal Building, Room W-101
AGENDA
All agenda items are approximate.
I.Roll Call Secretary
II.Procedural Items (5 minutes)Chair
A.Approval of the January 18, 2023 Meeting Minutes
III.Public Participation (0-10 minutes)Chair
IV.Consent Agenda – Topics will not be discussed unless there are questions posed by the
Commission. Please reference the consent agenda memo.
V.Fund Financials– The fund will not be discussed unless there are questions posed by the
Commission. Please reference the packet attachment.
VI.Matters from Staff (60 minutes)Staff
A. RTD – Northwest Rail Peak Service Study & Boulder Junction Service Update -
Patrick Stanley/RTD & Rick Pilgrim/HDR
B.BJAD Phase II Update – City of Boulder Planning & Development Services
C.BJAD Trip Generation Analysis – Fox Tuttle
D.Signage Update– Samantha Bromberg/City of Boulder Community Vitality
VII.Matters from Commissioners Chair
VIII.Next Commission Meeting: 4 p.m., Wednesday, May 17, 2023
IX.Adjourn Chair
Attachments:
-Draft January 18, 2023 BJAD Meeting Minutes
-Special District Boards and Commissions Consent Agenda – March 2023
-YTD Fund Financials
-
-RTD PowerPoint Presentation (Patrick Stanley/RTD & Rick Pilgrim/HDR)
-Curbside Management Update –Information item only
-Robert’s Rules Informational Item
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BJAD Parking Commission Members
Ryan Cook, Vice-Chair
Term ends 2024
Kevin Knapp, Chair
Term ends 2023
Rebekah Dumouchelle
Term ends 2027
Robyn Ronen
Term ends 2027
Vacant
2023 Commission Priorities
1.Support TVAP Phase 2
Planning
2.Transit Enhancements
3.Enhance District Identity,
Branding and Wayfinding
4.10 Year Plan
5.Capital Improvement Plan
6.TDM Offering Development
7.Neighboring Community
Collaboration
BJAD TDM Commission
Members
Susan Prant, Chair
Term ends 2024
Jennifer Shriver, Vice-Chair
Term ends 2025
Rebekah Dumouchelle
Term ends 2027
Vacant
Vacant
2
CITY OF BOULDER
BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING MINUTES
Name of Board/Commission: Boulder Junction Access District – TDM & Parking
Date of Meeting: January 18, 2023
Contact Information Preparing Summary: Lisa Wuycheck 303-441-3254
Board Members Present: Ryan Cook, Rebekah Dumouchelle, Kevin Knapp, Sue Prant, Robyn
Ronen, Jennifer Shriver
Board Members Absent:
Staff Present: Cris Jones, Teresa Pinkal, Reegan Brown, Lane Landrith, Lisa Wuycheck
Guests Present:
Type of Meeting: Virtual
The meeting was called to order at 4:02 p.m. A quorum was present for the conduct of business.
Agenda Item 1: Roll Call
Agenda Item 2: Procedural Items
A. Approval of the November 16, 2022 Meeting Minutes
First motion to approve by Susan Prant. Second by Jennifer Shriver. The motion passed 6-0.
Agenda Item 3: Public Participation
No community members were present at the meeting.
Agenda Item 4: Consent Agenda
Consent Agenda – Topics will not be discussed unless there are questions posed by the Commission.
Please reference the consent agenda memo.
BJAD Responses: There were no questions or comments from the commissioners.
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Agenda Item 5: Matters from Staff
A.Commission Recruitment
Cris Jones announced that commissioner applications are currently being accepted by the City Clerk’s
Office. The deadline to apply for commissions is January 30 at midnight. Jones said the City has not
received any commissioner applications for the BJAD-TDM or the BJAD-Parking Commissions.
BJAD Reponses:
Rebekah Dumouchelle suggested reducing the length of commission term in order to attract
more candidates. Jones said, due to specific state legislation and rules for the formation of
general improvement districts in the state, City staff is limited on their ability to loosen the
criteria on commission seats. Jones said staff will do an email campaign to recruit
commissioners, and he asked the BJAD commissioners to focus on recruitment efforts.
Dumouchelle asked staff to post the TDM District map and the Parking District map on the
City’s website. She said more people may apply if the boundaries of the districts are clear.
Jones said the City’s staff and the City Attorney’s Office are having conversations on ways to
improve recruitment and retention.
Ryan Cook suggested holding an event to promote commission recruitment. Jones said the
City’s Communication and Engagement Department holds an annual open house in October.
He suggested promoting commissioner recruitment at this event.
Dumouchelle suggested boosting awareness at events already scheduled in Boulder Junction.
Jones said the City Clerk’s Office may open an addition window for commissioner recruitment
later in 2023. Jones asked Reegan Brown to work with the Boulder Transporation Connections
(BTC) to promote BJAD’s commissions.
Shriver asked about the number of vacancies on each commission. Jones said each commission
will soon have two vacancies once Kevin Knapp’s term ends in 2023.
B.2023 BJAD Approved Budget
Teresa Pinkal included an update of the Boulder Junction Fund financials in the meeting packet. She
will continue to provide year-to-date updates on the budget in each meeting’s packet.
BJAD responses:
Robyn Ronen asked where the interest from investment earnings is being spent. Pinkal said
BJAD is part of the City’s $400 million dollar investment pool. She said the interest is
distributed proportionally to the amount BJAD has in the fund balance. Jones said Community
Vitality is not involved in the investment allocations. He said investments are managed by the
Finance Department.
Cook inquired about reported increase in operating costs in 2023 for BJAD-TDM. Jones
explained that the key element is the difference between budgeted funds and actual funds. He
discussed the anticipated EcoPass revenue vs. the actual EcoPass revenue. The actual revenue
was was less than anticipated due to RTD’s reduced services.
Cook asked about the transfer of funds in BJAD-Parking. Pinkal said there are two transfers. She
said $175K went to Parking and $300K went towards payments of a loan in the general fund.
4
Prant asked Pinkal to include reserves in future budget update reports.
C.2023 Community Vitality Work Plan
Jones presented a spreadsheet which listed the Community Vitality Work Plan’s projects that are in
support of the general fund districts and the funds the staff manages. The projects are district access
initiatives which include EcoPass Program Enhancement, TDM Outreach Program Enhancement,
Micromobility Contract Enhancement, BJAD-TDM Trip Generation Analysis, Commutifi
Transportation Wallet Pilot, the Execution of Phase II RPF, and the Installation of BJAD Wayfinding.
Jones said wayfinding and branding are moving into fabrication and installation. Brown said staff is
drafting the RFP and expects to award the project to a vendor by April. She said work should start in
the summer.
Jones said there have been on-going discussions regarding the development of a 10-Year BJAD Capital
Improvement Project Plan. He said, most importantly, the Planning and Development Services
Department has launched BJAD Phase II. He said the Planning staff will present updates as the work
progresses. Jones said staff will ensure the 10-year Capital Improvement Plan is in conjunction with the
Phase II work that will occur east of the railroad tracks.
Jones said the City will fund Boulder Junction commercial area activations from the $50K acquired
through EcoPass savings.
Jones and Pinkal discussed several petitions for properties to join the districts. Jones added that
additional projects in the Work Plan include commissioner recruitment and economic vitality work
with the City Manager’s Office.
BJAD responses:
Dumouchelle mentioned that the TDM District has a lower mill levy. She asked if petitioners
have ever been required to join both districts. Jones said this has not happened, but he said it’s
up to the commissions to determine which approach is appropriate to take. Jones said
historically, the community petitioners have been able to get approval from the Planning
Department to join TDM and not join Parking. He said the result is that some parcels are in both
districts, so they pay more in property taxes. Jones discussed the possibility of restructuring the
Boulder Junction districts into one district with one mill levy, but he said that possibility would
not be considered in the short-term future.
D.Downtown Streets as Public Space Update
Jones said this project is led by the City’s Transportation & Mobility Department and by the Planning
Department. He said the project is supported by the Communication & Engagement Department and by
Community Vitality.
Jones discussed the community questionnaire currently posted on the Be Heard Boulder website. He
said staff has already received 900 responses from the community which will be valuable when
reimagining the downtown streets as public space. He said the questionnaire will remain live
throughout January.
5
BJAD responses:
Dumouchelle said the map is not easily accessible in the questionnaire. She also expressed her
concern that, on the questionnaire, bikes and cars are combined in the same category of a
prioritization. She said two different audiences with different preferences may be grouped
together as a result.
E.General Project Updates (Wayfinding, AMPS, TDM)
Jones said Samantha Bromberg is moving forward with the implementation of Performance-Based
Pricing and Residential Access Management. He said Bromberg will update the BJAD Commissions
on signage improvements at the March meeting. He said there will also be a Commutifi update in
March.
Jones said the Planning Department wants to involve the commissioners and the stakeholders in the
plans for Phase II and will present updates to the commissions throughout the year.
BJAD responses:
There were no responses from the BJAD commissioners.
Agenda Item 6: Matters from Commissioners
A.Cook asked staff to add more content to the BJAD-Parking webpage.
B.BJAD-Parking District:
Knapp discussed the 10 mills charged in the BJAD-Parking district. He said more projects occur in the
TDM District because there are more benefits there for most employees and residents. He said the 10
mills is detrimental to the Parking District. Knapp asked if 10 mills is the right amount of taxation for
Parking District moving forward.
Dumouchelle said residents in the Parking District, such as herself, are not benefitting. Knapp asked for
the BJAD Commissions to revisit the discussion of ongoing debt in the district and the operational
overview of the costs in the district.
Jones said the purpose of the Parking District is to allow for there to be no parking requirement for
commercial uses. He said once the debt is paid-off for the Depot Garage, resources can be bonded to
provide additional parking.
Prant asked how residents benefit from living in the Parking District. Jones said the mill levy is tied to
Boulder Junction’s capital planning. Jones said there are different routes the City can take. First, he
said once the debt is paid-off from the Depot Garage, there could be a reduction in the tax burden in the
Parking District. He said the other route is taking on more ownership of parking in the district.
Dumouchelle said by living in the Parking District, she helps to pay down the debt. She suggested
benefits for Parking District residents, including neighborhood parking permits or a reduced rate for
street parking.
Jones said a possible middle zone is the creation of one district instead of two at an overall averaged
mill levy rate. He said that is an important conversation to have with Planning as they contemplate
Phase II and as the long-term Capital Improvement Plan is developed.
6
Prant asked if residents are subsidizing commercial spaces in the Parking district. She asked if the
BJAD Commissions have the authority to reduce the mill levy. Jones said the commissions have this
authority if City Council approves the change.
Cook said he is excited for the development of the 10-year Captial Improvement Plan and to get the
Parking District in the right spot. Cook said the incentive for parking seems primarily tailored towards
commercial. He asked if there could be parking reductions for residents if they petition into the
district. Jones said this could be a key part of the Boulder Junction Phase II conversation.
Jones discussed elements that are not working in Boulder Junction. He said visitors do not know where
public parking is located. He also said RTD has not resumed full services. He said this could also be a
big part of the conversation with the Planning Department. Jones said discussions should focus on what
can be duplicated from the Transit Village Plan and what should be restructured.
Dumouchelle said residents of the Parking District have a maximum of one parking space per unit. She
asked if an existing residential complex with parking over the maximum limit could petition into the
district and be grandfathered to keep their existing parking. Jones said he believes property owners will
follow the regulations that were in place when the complex was constructed instead of any new land-
use regulations.
Jones said the City will look to the BJAD Commissions for guidance when making decisions for Phase
II.
Agenda Item 7: Next Commission Meeting
Next BJAD Commission meeting: 4:00 p.m., Wednesday, March 15, 2023 (The public will remain
remote.)
Agenda Item 8: Adjourn
Motion to adjourn by Shriver. The meeting was adjourned at 5:09 p.m.
Attested: Approved by:
___________________ _____________________
Lisa Wuycheck Susan Prant
Board Secretary BJAD - TDM Chair
Date: ______________ Date: _________________
________________________
Kevin Knapp
BJAD – Parking Chair
Date: _________________
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City of Boulder
Special District Board Consent Agenda
University Hill Commercial Area Management Commission (UHCAMC) – March 7, 2023
Downtown Management Commission (DMC) – March 14, 2023
Boulder Junction Access District (BJAD) Commissions – March 15, 2023
Updates on Community Vitality work plan programs and projects for city special district boards and
commissions. These updates are for informational purposes only and require no discussion or votes.
Special District Updates
University Hill General Improvement District (UHGID) - University Hill 14th Street
Parking Lot Redevelopment Exploration – Staff was awarded the Urban Land Institute
Technical Advisory Panel (ULI TAP) opportunity to explore how the 14th Street lot can
best be used to help solve some district-wide challenges, improve the vibrancy of
UHGID, and create a place that knits the community together. We anticipate meeting
with ULI in the coming weeks for a kick-off meeting. Thereafter, staff will convene with
the TAP in the spring. CV is currently preparing an advance packet and stakeholder list
for the TAP to familiarize themselves with this project prior to the kick-off.
University Hill (UHGID) Landscaping Project - University Hill landscaping took place
on 13th Street just south of Pennsylvania Avenue, providing an extension of the Event
Street aesthetic, with several trees and modular cast concrete seating surrounds.
Construction began Oct. 31 and wrapped up in mid-December. Tree plantings will take
place in May 2023, and the City of Boulder Forestry Division will take the lead on
plantings.
University Hill Lighting Update – The festoon string lighting on the University Hill
Event Street has been restrung, as the adjacent business utility work is complete.
Additionally, the street lighting issue on 13th Street and College Avenue has been
resolved now that sewer main replacement is complete at that intersection.
Central Area General Improvement District (CAGID) - Gateless Implementation-
The city has selected a vendor to implement gateless infrastructure in all our downtown
garages. The project has kicked off, with the intermittent transition of all five garages
currently scheduled for October 2023.
Central Area General Improvement District (CAGID) – Downtown Streets as
Public Space -Boulder experienced outdoor spaces in new ways when streets were
temporarily repurposed to meet community needs during the COVID-19 pandemic.
While the public health emergency that led to these changes ended in summer 2022, the
8
City of Boulder is committed to reimagining public spaces, together with the community.
By spring 2023, the project will lead to temporary repurposing of downtown streets with
programming, cultural events, public art and more. By the end of 2023, the project will
result in long-term recommendations for changes to streets as public spaces.
https://bouldercolorado.gov/projects/downtown-streets-public-space. This project is a
topic of a City Council study session on March 23, 2023.
Central Area General Improvement District (CAGID) Garage Repairs – Repair
projects have begun in the following city parking garages: 10th & Walnut (St. Julien), 11th
& Spruce, 11th & Walnut (Randolph), and 14th & Walnut (RTD).
Central Area/University Hill General Improvement Districts (CAGID)/(UHGID) –
Downtown and University Hill Ambassador Program – The ambassador program
operates in the downtown, Civic Area, and on University Hill, with Brandon Lowe as
operations manager for any outreach on issues. Additional funding of $45,000 annually
for ambassadors to The Hill has been provided by CU. Brandon may be reached via
phone or text at 720-467-9236. Pedestrian counter statistics for the Downtown Boulder
Business Improvement District are found at:
https://sites.google.com/downtownboulder.org/pedestrianimpressions/home
Central Area General Improvement District (CAGID) – Mobile Vending Carts –
Currently available cart positions were promoted to small business operators during the
2023-2024 season via a simple online application. Two food vendors, Antojitos
Colombianos!/Colombian Cravings! (west end 1200 block) and Arepas Caribbean Food
(west end 1400 block) have applied and currently meet all requirements for a Pearl Street
Mall permit. All eight of our current Mobile Cart vendors have applied for their permit
renewals. Commissioners are invited to provide any comments or feedback by March
22nd: Lane Landrith LandrithL@bouldercolorado.gov
Central Area General Improvement District (CAGID) - Electronic Signage Refresh
A vendor has been selected to move forward with replacement of outdated electronic sign
infrastructure currently outside of the five city-owned downtown garages. The new
signage will be dynamic and allow for special messaging in addition to communication of
real time parking availability in the garages. This project is scheduled to take place early
this summer.
Boulder Junction Wayfinding Signage Project– This project aims to improve
wayfinding and recognition of Boulder Junction as a distinct neighborhood and general
improvement district (GID) within the Boulder community. City staff recently issued a
request for proposals (RFP) seeking a vendor to fabricate and install the signage.
9
Proposals are due Feb. 28. The next step will be to finalize a contract with the selected
vendor. Work is anticipated to begin during summer 2023.
City of Boulder Updates
AMPS Implementation: Revitalizing Access in Boulder – City staff are working on
implementing the Residential Access Management Program (RAMP), which will serve as an
update to the current Neighborhood Parking Permit (NPP) program, and transition to
performance-based pricing. Both programs use data driven analysis to implement parking
management strategies which will be monitored in future years and adjusted as needed. Based on
council feedback, approved pricing changes for performance-based pricing will go into effect
Monday, April 3, 2023. Staff are now working on an awareness campaign to inform the public of
the coming changes and how to most easily access parking. The campaign will include naming
the city’s five downtown public parking garages to increase awareness of their locations and
drive utilization of off-street parking resources. As part of the AMPS (Access Management and
Parking Strategy) initiatives, CV Parking & Access Services staff will continue collaborating
with Transportation & Mobility staff on the development of the Curbside Management
Program. Questions or comments: Samantha Bromberg brombergs@bouldercolorado.gov .
Outdoor Dining Pilot Program - Boulder City Council voted to implement an Outdoor Dining
Pilot Program designed based on feedback from the temporary outdoor dining expansions during
the COVID-19 pandemic. The five-year pilot program provides year-round outdoor dining rules
for restaurants, brewpubs, taverns, breweries, distilleries, and wineries. The program enables
these businesses to offer more space to customers by expanding outside with more consistent,
pre-approved infrastructure for the expansion areas, and began Sept. 1, 2022, immediately
following the expiration of emergency orders on Aug. 31, 2022, that allowed the temporary
expansions. The first-round businesses participating in the city bulk purchase and receiving the
MODSTREET parklet infrastructure received their parklet structures in early December 2022.
The application period for the program reopened on Feb.1, 2023 and ended on March 1, 2023,
and this will be the annual application period in future years. Details and applications are found
at: https://bouldercolorado.gov/services/outdoor-dining-pilot-program.
Community Vitality Customer Service Updates - Recommendations have been made for an
office security door into the hallway from the front desk area and this should be installed by the
end of February 2023, along with clear protective facial barriers. There are currently two open
career positions, which were posted on the city’s “jobs” webpage in mid-February.
Parking & Access Signage Refresh Project – City staff are working on a project to holistically
replace outdated metered-parking signposts and pay-to-park signs across the community.
Modernizing the signposts will allow city staff to ensure proper placement of regulatory signs
and reduce future sign installation costs. Redesigning and replacing the pay-to-park signs will
allow for more transparent communication of parking codes, increasing compliance, and
providing a more seamless customer experience. The design of these improved signs is
anticipated for installation as early as April 2023.
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Commissioner Recruitment - The recruitment period was conducted from Dec. 19, 2022-Jan.
30, 2023. Virtual interviews were held Feb. 13-Feb. 28, 2023. Commissioners will be appointed
on March 16. In May-June 2023, mid-year recruitment will take place for any remaining
vacancies.
Recruitment Update:
BJAD-TDM: There are 2 vacant seats, and we received no applications.
BJAD-Parking: There is 1 vacant seat, soon to be 2 vacant seats once Kevin Knapp’s term ends
in March. We received no applications.
DMC- There is 1 vacant seat, and we received 1 application.
UHCAMC – There is 1 vacant seat, soon to be 2 seats once Cheryl Liguori’s term ends in
March. We received 1 application.
Arts Commission (if needed): There are now 2 vacant seats. We received 4 applications.
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BOULDER JUNCTION GENERAL IMPROVEMENT DISTRICT-PARKING (BJAD-PARKING)
2019 Actual 2020 Actual 2021 Actual 2022 Estimate 2023 Budget 2023 YTD
Beginning Fund Balance 681,444$ 889,404$ 1,439,325$ 1,739,606$ 1,900,590$ 1,734,569$
Sources of Funds
Property Tax 273,306$ 337,704$ 489,650$ 422,661$ 487,345$ -$
Specific Ownership & TobaccoTx 14,836 15,028 20,008 19,061 15,362 -
Interest & Investment Earnings 5,377 1,213 1,966 5,596 196 -
Parking Revenue 41,648 190,001 68,550 65,312 106,925 -
Other Revenues 25 - - 20,316 25 -
Transfers In - 175,000 - - - -
Total Sources of Funds 335,192$ 718,945$ 580,174$ 532,945$ 609,854$ -$
Uses of Funds
Personnel 4,330$ 46,555$ 47,625$ 45,853$ 69,235$ 8,558$
Operating 92,080 91,218 101,018 96,959 114,344 17,971
Cost Allocation and Transfer 30,822 31,250 131,250 228,009 485,835 -
Capital Improvement Program - - - 1,140 106,460 -
Total Uses of Funds 127,232$ 169,024$ 279,894$ 371,961$ 775,874$ 26,528$
Ending Fund Balance Before Reserves 889,404$ 1,439,325$ 1,739,606$ 1,900,590$ 1,734,569$ 1,708,041$
Ending Fund Balance After Reserves 834,793$ 1,422,423$ 1,671,075$ 1,788,828$ 1,660,336$ 1,708,041$
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
2019 Actual 2020 Actual 2021 Actual 2022 Estimate 2023 Budget 2023 YTD
6800 BJAD-Parking
Ending Fund Balance Before Reserves Total Uses of Funds Total Sources of Funds
12
BOULDER JUNCTION GENERAL IMPROVEMENT DISTRICT-TDM (BJAD-TDM)
2019 Actual 2020 Actual 2021 Actual 2022 Estimate 2023 Budget 2023 YTD
Beginning Fund Balance 426,342$ 462,799$ 442,398$ 587,601$ 1,133,416$ 1,402,101$
Sources of Funds
Property Tax 156,969$ 332,787$ 249,789$ 681,054$ 473,631$ -$
Specific Ownership & TobaccoTx 8,517 14,348 17,937 17,509 15,090 -
Parking Revenue - - - - - -
Interest & Investment Earnings 3,094 1,998 2,829 6,271 2,070 -
Real Estate Sales - - - - - -
Transfers In - - - - 175,000 -
Total Sources of Funds 168,580$ 349,134$ 270,556$ 704,835$ 665,791$ -$
Uses of Funds
Personnel 23,243$ 32,896$ 36,401$ 33,039$ 48,025$ 5,704$
Operating 103,517 156,194 83,506 86,315 333,464 43,261
Cost Allocation and Transfer 5,364 180,445 5,445 5,265 12,388 -
Capital Improvement Program - - - 34,401 3,230 -
Total Uses of Funds 132,123$ 369,535$ 125,352$ 159,020$ 397,107$ 48,965$
Ending Fund Balance Before Reserves 462,799$ 442,398$ 587,601$ 1,133,416$ 1,402,101$ 1,353,136$
Ending Fund Balance After Reserves 440,734$ 409,910$ 525,828$ 1,076,019$ 1,340,104$ 1,353,136$
$-
$500,000
$1,000,000
$1,500,000
2019 Actual 2020 Actual 2021 Actual 2022 Estimate 2023 Budget 2023 YTD
2830 BJAD-TDM
Ending Fund Balance Before Reserves Total Uses of Funds Total Sources of Funds
13
Overview and Study Update
Boulder Junction Access District Commission
March 15, 2023
14
FasTracks
Passes
Voters approved a new
tax to build transit
expansion program
2004 2010
Environmental
Evaluation (EE)
EE recommended
building 11 new
stations and a second
track alongside the
BNSF freight track
2013
Northwest Area
Mobility Study
RTD and local transportation partners
prioritized cost-effective, near-term
mobility projects (e.g.,Flatiron Flyer
and other Bus Rapid Transit projects)
to advance while pursuing Northwest
Rail as a longer-term goal
B Line
Opens
First Northwest
Rail segment to
southern
Westminster
begins service
2016
Peak Service
Concept
RTD asked by
stakeholders to
evaluate a peak hour
commuter rail starter
service
2017
History
Proposed commuter
rail service from
Denver Union Station
to Boulder that
terminates in
RTD is evaluating an
initial peak service
approach as a first
step toward full-day
rail service to Boulder
35-mile extension from
Westminster Station to
Longmont would use existing
freight railroad tracks owned
by Burlington Northern Santa
Fe (BNSF) Railway
What is Northwest Rail?
15
Assessing initial peak period
•3 weekday morning trips
•3 weekday evening trips
to plan six new stations in
Westminster, Broomfield, Louisville,
Identifying feasible locations
for a commuter rail maintenance
facility in Longmont
Coordinating with BNSF
Evaluating potential train
types and technologies
Exploring opportunities for
Passenger Rail and integration
with adjacent mobility projects
What is the Peak Service Study?
316
Downtown Westminster
Broomfield –116th
Flatiron
Downtown Louisville
Boulder Junction at Depot Square
Downtown Longmont
Proposed New Stations
417
Partners and Collaboration
Study Advisory TeamCollaborative effort between
RTD, local transportation
partners, BNSF Railway, CDOT,
and Front Range Passenger
Rail District to develop a safe,
reliable and connected
multimodal transportation
network
518
Why is Peak Service Feasible for Northwest Rail?
Given limited
resources, peak
service is a
possible first step
to bring train
service to the
northwest area
sooner than
Cost-effective
approach to
begin initial train
service while
pursuing funding
for future all-day
Accomplishes
initial track and
safety upgrades
that lay the
foundation for all-
Peak service is a
successful best
practice that has
worked in similar
urban areas
where ridership
has grown over
time
•
•
•Dallas/
•
Addresses the
ridership needs of
today, while
preserving
opportunities to
expand to all-
day service as
619
When Will Train Service Start in My Community?
Determining requirements to upgrade
existing rail track, build new rail
Outlining potential funding sources
and implementation strategies
•
•
•
•
•Commitment to the Community
RTD will work with community partners along the corridor to
review this “common set of facts” and determine if and how to
advance commuter rail service in the Northwest Rail corridor.
720
Study Schedule
821
Milestones 1 -3
Community Outreach & Input
922
Community Input –By the Numbers
Final Attendance:120 in Boulder and 75 in Westminster
Comment Cards:13 in Boulder and 16 in Westminster
Self-Guided Online Meeting:
3,290 total views
173 completed surveys
RTD Study Website Comment Form (e-mail sign-up and comments): 352
1023
Early Study Team Takeaways
Excitement for the Conversation to Renew
Concern With Service, but Pleased a Study is Underway
Reverse Commute Concerns
Station at Gunbarrel/Niwot
Potential Partnerships –FRPR and BNSF Railway
Cost and Ridership Differentials –Peak Service and Full-Build
Service for Customers with Non-traditional Commute Times
“Growth" Around Stations
Next Steps if Northwest Rail Peak Service Study (NWR PSS) is “Cost Prohibitive"
1124
Community Input Themes
General Comments (Majority)
Statements About Study Overall
NWR PSS Efforts at Large
FasTracks Commitments
Station Areas
Locations and Additions
Other Topics
Integrated Service Options
Land Use
Construction
1225
Community Survey Input –Peak Service Feedback
13
Please select all the reasons why the service would not meet your needs.
66
60
51
45
31
19
9
0
10
20
30
40
50
60
70
Need weekend service Did not select anything Need mid-day service Need evening servicw Need opposite commute Proposed stations not
convenient
Proposed route does not
stop near a key
destination
26
Community Survey Input –Peak Service Benefits
14
What do you see as the benefits of the peak service rail plan?
126 124
115 113 108 103 101
78
0
20
40
60
80
100
120
140
Avoid being stuck in
traffic
Reduce vehicle
emissions
Opportunity to use
commute to read,
work, rest
New transportation
opportunity
Potentially faster way
to reach destinations
Safer way to travel Enhanced mobility for
people who relay
upon transit
Reduced
transportation cost
27
Community Survey Input –Maintenance Facility
15
Which factors are most important to consider when evaluating a site for the proposed
maintenance facility? (Select top three)
43
38
24
19
14 11
0
5
10
15
20
25
30
35
40
45
50
Noise impacts Air quality/emissions Traffic disruption Animal habitat
impacts
Number of private
properties
Visual impacts
28
Next Steps –Look Ahead
Using public
input to refine
and confirm
initial footprint
Defining
initial footprint
of stations and
freight rail
sidings
Public Open Houses
•Late Spring/Early
Summer for
Milestone 4
Compiling draft
"Common Set of Facts"
•Costs, ridership,
benefits, impacts
Update to
RTD Board of
Directors in
April 2023
1629
Thank you.
rtd-denver.com 30
INFORMATION ITEM
MEMORANDUM
To: Boulder Junction Access District Commission
From: Chris Hagelin, Principal Planner
Samantha Bromberg, Project Manager, Community Vitality
Carly Sieff, consultant, Fehr & Peers
Date: March 15, 2023
Subject: Curbside Management Update
EXECUTIVE SUMMARY:
The purpose of this agenda item is to update the Boulder Junction Access District Commission
on the progress being made on the development of the city’s curbside management policies and
practices, and to get the commission’s feedback on specific elements that will be included in the
Curbside Management Implementation Guidebook. The guidebook will be used by staff to
implement changes in curbside uses and provide standard operating procedures for staff to
follow in evaluating the need for change and which curbside uses are appropriate in each context.
This memo provides a summary of pilot project findings and shares key elements in the draft
Implementation Guidebook, including curbside typologies and hierarchy of needs corresponding
to typical residential and commercial areas of the city, the proactive and reactive catalysts of
change to curbside uses, and flowcharts and cutsheets that outline standard operating procedures
and practices for city staff to follow.
Following this meeting, staff will meet with the commissions of downtown Boulder and Boulder
Junction to provide an update and gather feedback. After an update and direction from city
council in April, staff plans to return to the Transportation Advisory Board (TAB) and
commissions in May and June with final materials before asking council to adopt the
Implementation Guidebook as city policy on June 15, 2023.
31
BACKGROUND:
In 2021, the city of Boulder received a grant from DRCOG to update and refine curbside
management policies and practices. The curb is a public resource with a growing number of
new and competing demands on a limited supply. The curb functions as the connection point
between transportation options, people, and goods and services. With the COVID pandemic and
recent changes in technology, the way in which commerce is done has changed, and the city
needs to adjust its policies and practices accordingly. Furthermore, curbside management
policies and practices can contribute to achieving community goals for transportation and
environmental sustainability by improving safety and economic vitality, reducing congestion,
expanding multimodal options and access, and reducing greenhouse gas emissions.
ANALYSIS:
Pilot Projects Summary of Findings
To test two new curbside treatments, staff conducted a series of pilot projects in downtown
Boulder and on University Hill. Specifically, flexible loading zones (FLZs), that offer 24/7
loading zones to serve various users during the day, and designated pick-up and drop-off zones
for Transportation Network Companies (TNCs) like Uber or Lyft, to improve safety and reduce
traffic delay, were piloted in last quarter of 2022.
While staff and consultants are still working on finalizing the analysis of the pilot projects, some
initial findings include:
While delivery vehicle loading times varied by site, most delivery vehicles occupied the
FLZ’s for 30 minutes or less.
Thursdays showed the highest number of deliveries.
Though TNC usage varied by location, overall, most TNC vehicles were recorded
making pick-ups and drop-offs on Fridays and Saturdays
Double parking of TNCs and/or TNCs impeding traffic was recorded despite requiring
drivers and passengers to use FLZs for pick-up and drop-off, suggesting the need for
additional coordination with TNCs, more educational outreach for users, additional
designated TNC zones, and/or more clear signage identifying TNC loading zones.
Staff were not able to identify collision trends over the pilot study period that would be
mitigated by curbside management strategies. There were no serious injuries or
fatalities that occurred at these sites which is likely due in part to the slow speeds of the
pilot locations (all under 25 MPH).
Implementation Guidebook Elements
The Curbside Management Implementation Guidebook, once approved by city council, will
serve as adopted policy to inform practices relating to the assignment of curbside uses along
public right-of-way. The guidebook will provide staff with standard operating procedures to
make both proactive and reactive changes to curbside designations related to new development,
construction, requests from businesses or property owners, or proactive, data-driven changes to
meet city goals and objectives. Staff and the consultant team will share with TAB some of the
elements in the guidebook to communicate the overall approach to designating and managing
curbside uses.
32
Curbside Typology Methodology Matrix – This matrix, found in Attachment A, conveys the
methodology used to develop the curbside typologies. A combination of the land use and street
classification of each block categorized every street in the city into one of 5 types, and every
alley in the city into one of 2 types. Select blocks were manually updated. This attachment also
defines at a high level, the definition of each curb type. Attachment B shows the map of the
curbside types, as defined by the methodology described in Attachment A.
Typical Areas – Typical areas will serve as a template for what the curbside could look like in an
area. It shows the proposed distributions of curb space along the curbside types (per the typology
described in Attachments A and B) in various configurations which can be found throughout
Boulder. These typical areas utilize the curb hierarchy for each street type to envision what
future Boulder streets may look like. They consider recommended distribution and placement of
curb uses and street types to provide a blueprint which can be referenced when considering
future changes to the curb and the ways in which curb uses typical to each street type may
interact. The example shown in Attachment C shows a mix of commercial types and residential
types inside a managed district.
Catalysts for Change Flowchart – The flowchart in Attachment D shows the various triggers
for making changes to the curb to move towards the vision identified in the typical areas. These
catalysts consist of new development or redevelopment, capital projects, proactive changes based
on various performance measures, and reactive changes based on public requests.
Decision-making Flowchart for Reactive Changes – Flowcharts are also being used in the
guidebook to illustrate decision-making processes and associated roles and responsibilities.
Attachment E provides an example of the decision-making flowchart for City staff to use to
guide the response to requests for changes to the curb. These flowcharts provide a transparent
and standardized process to respond to requests that will streamline this effort for staff. They are
objective, while allowing for room for subjectivity. This Guidebook will include separate
flowcharts for both proactive and reactive changes in curb use.
Cut Sheets – To guide implementation of curbside use changes, cut sheets are included to help
staff move from design to installation. Attachment F provides an example of two cut sheets
used to inform implementation of a curb use. The cut sheet includes background information,
enforcement considerations, current pricing for the user if applicable, cost to the city to
implement and maintain, and design considerations. This Guidebook will include a separate cut
sheet for each curb use.
NEXT STEPS:
Staff will be visiting the Downtown Management and University Hill Commissions in March as
well to provide a project update and gather feedback. Input from the commissions will be
summarized in a project update to city council on April 20, 2023. Following the further
refinement of staff recommendations and the Implementation Guidebook, staff will return to the
commissions in May 2023 and TAB on June 12, 2023. On June 15, 2023, staff is scheduled to
meet with city council to request adoption of the Curbside Management Implementation
Guidebook as city policy.
33
Action Requested of Commission:
At this time, staff is not requesting any formal action from the board. Staff requests input on the
presented draft elements of the curbside management program.
ATTACHMENTS:
Attachment A: Curbside Typology Methodology Matrix
Attachment B: Curbside Typology Map
Attachment C: Typical Area Example (Commercial Residential Within Managed District)
Attachment D: Catalysts for Change Flowchart
Attachment E: Decision-making Flowchart for Reactive Changes Examples
Attachment F: Cut Sheet Examples
34
PRINCIPAL
ARTERIAL
MINOR
ARTERIAL COLLECTOR RESIDENTIAL ALLEY
LAND USE
COMMERCIAL
HIGH DENSITY
RESIDENTIAL
MEDIUM &
MIXED DENSITY
RESIDENTIAL
INDUSTRIAL
N/A orManual
Residential Corridor ActivatedAlley
Commercial Center
Industrial Corridor
Neighborhood Avenue Residential Alley
Attachment A: CURBSIDE TYPOLOGY BY LAND USE & STREET CLASSIFICATION
CURBSIDE TYPOLOGY
LOW DENSITY
RESIDENTIAL
OPEN SPACE
& PARKS
PUBLIC
Commercial Center
Commercial Center Commercial Center
Residential Corridor
Residential Corridor
Residential Corridor
Industrial Corridor Industrial Corridor
ActivatedAlley
ActivatedAlley
Residential Alley
N/A orManual
N/A orManual
N/A orManual
N/A orManual
N/A orManual
N/A orManual N/A orManual N/A orManual N/A orManual N/A orManual
N/A orManual
Neighborhood Avenue
Neighborhood Avenue Neighborhood Avenue
Neighborhood Avenue Neighborhood AvenueNeighborhood Avenue
DEFINITION OF TYPES
COMMERCIAL CENTER
The most diverse mix of curbside uses to accommodate high
turnover, people biking and walking, and goods delivery required
along a commercial corridor or high density residential area.
RESIDENTIAL CORRIDOR
A large portion of private vehicle parking with a mix of other
uses at ends of blocks such as loading zones, bus stops, and
electric vehicle charging stations.
INDUSTRIAL CORRIDOR
Industrial-specific curb uses that include high amounts of
loading and larger commercial parking.
NEIGHBORHOOD AVENUE
Mostly private vehicle parking, with very few non-parking spaces,
which include loading, trees, parklets, and car share.
ACTIVATED ALLEY
Alley with mostly loading and activation such as parklets,
some parking, and multimodal circulation.
RESIDENTIAL ALLEY
Alley with mostly parking or vehicular circulation.
N/A OR MANUAL
Principal arterials often do not allow curbside access. When they
do have space for curbside access, these are unique cases that
should be determined on a case-by-case basis. Public land uses
are also coded this way since they vary so significantly (privately
owned, CU campuses, cemeteries, NIST, airport, etc.) and cannot
be coded according to a typology.
35
Attachment B: Curbside Typology
Areas of Focus
Parks
� City Limits
Curbside Typology
--Neighborhood Avenue
--Residential Alley
--Residential Corridor
--Commercial Center
--Activated Alley
--Industrial Corridor
--Not Applicable
36
Activated Alleys, particularly
within managed districts,
provide an opportunity for
placemaking through activation
such as public seating areas and
business-sponsored parklets.
Though Residential Corridors and
Neighborhood Avenues primarily
support vehicle storage, as they
approach commercial areas they can
provide Access for People and
Activation uses such as passenger
loading, shuttles, flex zones and
public seating.
Flex Zones provide short term
parking and loading areas
which can support commercial
destinations such as coffee
shops and restaurants offering
takeout which do not require
customers to stay for long
periods.
Micromobility parking areas
support other Access for
People uses such as bus
stops and passenger loading
zones by increasing
connectivity options.
Car Share parking spaces in high
density residential corridors and on
the edges of downtown commercial
centers provide mobility options in
areas with fewer vehicles per
household and near Access for
People curb uses.
Lower density Neighborhood
Avenues and Residential Alleys
primarily provide vehicle storage to
support both residents and nearby
commercial areas.
Locating curbside uses that
can accomodate larger
vehicles such as delivery
trucks, buses, and shuttles at
the ends of blocks (near-side
to intersections) increases
efficiency and ease for these
vehicles to pull in and out.
Commercial/Residential
Within Managed District
37
With each
development
application, evaluate
if proposal may
change demand for
curbside access:
If it will, determine
impacts and
preferred typology
per plan
recommendations,
scope of necessary
changes, and
whether developer
or City should pay
for implementation
If not, determine
whether use of curb
should be modified
per plan
recommendations
Incorporate changes
to the curb per the
Curbside
Management
Implementation
Guidebook.
Projects along the
street or pedestrian
realm, such as
repaving, one to
two-way conversion,
sidewalk
replacement, or
geometric changes
Includes capital
enhancements,
capital maintenance,
capital planning
studies, or new
facilities/
infrastructure
Coordinate with
already scheduled
modifications to
curb, gutter, signage,
and/or striping
Safety concerns:
3 recorded crashes
High rate of ticketing
or noncompliance:
20 or more traffic
citations from
Parking Enforcement
on a given block in
two years
Parking and loading
utilization:
Over or under
capacity in a
block/area
In response to
request for change to
the curb, use curb
request response
tool.
Attachment D: CATALYSTS FOR MAKING CHANGES TO THE CURB
Apply curbside
typology map and
typical area
concepts if one of
the following are
met (per the data
collection needs
discussed in the
Implementation
section):
Development Capital
Projects
Proactive
Adjustments Reactive
Adjustments
Resident complaints:
3 complaints about
the same
issue/location
38
What is the percentage of accessible spaces on-street within the typical area already?
Attachment E: Flowcarts
ACCESSIBLE PARKING
Sum the score of the following questions.
1
2
Is there capacity on the block given the demand for existing curb uses?
Proceed to questions below.Do not implement.
>2%
<2%
Should you implement the requested accessible space?
Score 6-7
Score 5
Score 3-4
Yes.
Most likely, subjective.
No.
Are there land uses on the block with high demand from users with mobility
challenges (e.g., healthcare facilities, assisted living facilities, theaters)?
No1
Yes2
How close is the nearest accessible space?
There is already an accessible space on the block, including in garages and surface lots1
Not on the block but within two blocks, including garages and surface lots2
More than two blocks3
If the percent of accessible spaces within the typical area is less than 2%, a new accessible
space should be implemented. Determine whether the requested spot is the best place for
that new space or if another location may be more useful. Associated modifications to the
curb and sidewalk should be made to meet PROWAG.
39
Is there another goods loading zone or flexible loading zone on the block, including in the alleys?
FLEXIBLELOADING ZONE
Sum the score of the following questions.
Yes1
No2
Is there capacity on the block given the demand for existing curb uses?
Proceed to questions below.Do not implement.
Should you implement the requested flexible loading zone?
Score 9-15
Score 6-8
Score 4-5
Yes.
Most likely, subjective.
No.
Is the flexible loading zone located on a corridor that
is a current or proposed designated bike facility?
Yes1
No5
Are there other uses on the block in addition to the business
requesting the flexible loading zone that would utilize a
flexible loading zone (because of loading activity, demand
for curbside pick-up/drop-off, passenger loading, etc.)?
No1
Yes, two to three businesses2
Yes, more than three businesses3
The flexible loading zone designation is intended for a range of
vehicles and uses demanding curb access for a short period of
15 minutes or less, including passenger vehicles loading goods,
passenger pick-up/drop-off, or curbside pickup.
Is there a crash history, high ticketing of loading vehicles, or anecdotal evidence of
noncompliant loading activity, passenger pick-up/drop-off, unattended passenger
vehicles in loading zones, etc. on the block where the request is being made?
No1
Yes5
FLEXIB
L
E
LOADIN
G
ZONE
40
BACKGROUND
Accessible parking is guided by the U.S. Access Board Public Rights
of Way Accessibility Guidelines (PROWAG) and the Americans with
Disabilities Act (ADA). Specified ADA spaces should be distributed
throughout on-street parking facilities, and to be compliant, these
spaces must follow specific sizing and clearance guidelines.
ENFORCEMENT CONSIDERATIONS
Need for Enforcement:
•Enforcement of ADA parking regulations is intended to ensure spaces are
being used appropriately and access to accessible parking is not blocked.
Enforcement Considerations and Strategies:
•The fine for parking in a reserved accessible space without a valid
disabled placard/license plate is $112 (current as of 12/2022).
PRICING OF THE CURB
Parking in ADA parking spaces is free, despite the
fee associated with neighboring spaces.
DESIGN CONSIDERATIONS
•Though Boulder does not have requirements for share of ADA-compliant
on-street parking spaces, they should be evenly distributed so that
users can find a spot within a radius of a few blocks. This Guidebook
proposes a new policy, requiring 2% of the on-street parking spaces
within an area to be ADA parking spaces. At least one ADA space
is appropriate on blocks hosting significant trip generators.
•On streets and sidewalks with a grade of more than
5%, ADA spaces are not appropriate.
•Reserved ADA spaces should be indicated with clear signage, and
have enough clear area on the adjacent sidewalk to lower a lift from
a vehicle without hitting an obstruction like a tree or bench.
•The city should ensure routine and prioritized snow removal to
keep the loading area around ADA parking spaces clear.
•Payment kiosks should be served by an accessible route,
have clear space for a forward or side approach, and offer
accessible reach ranges for people in wheelchairs.
ACCESSIBLE PARKING
TIME RESTRICTIONS
Parking in ADA parking spaces
is not time-restricted, despite
the time-restriction associated
with neighboring spaces.
PLANNING-LEVEL
COST ESTIMATE FOR
IMPLEMENTATION
$
$: <$10,000
$$: $10,000-$100,000
$$$: >$100,000[ ]
Department Action Frequency
Community
Vitality
Parking
enforcement
Daily
Facilities
and Fleet
Replace
signage;
restriping
If changes
to the curb
use are
introduced;
restriping
annually
STAFF
RESOURCES FOR
IMPLEMENTATION
Implementation of ADA-accessible
parking would require the
following staff resources:
Attachment F: Cut Sheet Examples
41
BACKGROUND
The Flexible Loading Zone (FLZ) designation accommodates drivers who need
curb access for a short period, normally less than fifteen minutes. These spaces
allow uses including goods delivery, passenger pick-up/drop-off, curbside
pick-up, and use by Transportation Network Companies such as Uber and
Lyft. This short time window is intended to promote high turnover and allow
for brief activities. By leaving this space open to a range of uses, the curb
space can be used more productively as demands change throughout the
day and week. The space is different than private vehicle parking, where the
first 15-minutes is free, because it promotes high turnover in key locations.
ENFORCEMENT CONSIDERATIONS
To ensure FLZs are restricted to high turnover
activity, enforcement should consist of:
•Ensuring occupied vehicles are not in FLZ for
periods longer than 15 minutes
The City can do this by requiring users of the zone to initiate a parking
session through the parking kiosk or app. This still requires users to
comply for enforcement to be completely effective. Limited resources
should be prioritized in key locations. Parking Enforcement staff
have the authority to write tickets and levy fines and can manage
enforcement activities. Utilize signage notifying drivers that using
the curb for longer than the allowed time will result in ticketing.
PRICING OF THE CURB
This curb use should remain free, since it is a high turnover space
and allows for convenient access for a range of curb uses.
DESIGN CONSIDERATIONS
•Where feasible, a FLZ should be the length of two on-street parking
spaces (approximately 45’) to provide convenient entry and exit length.
•Flex zones should be positioned adjacent to land uses that are conducive
to short duration visits, such as carry-out restaurants and dry cleaners.
•Like passenger loading zones, the preferred location for a FLZ is at the
beginning of the block. On blocks with bus stops, the bus stop location at
the beginning of the block should take priority; in these locations, the FLZ
should be located at the end of the block. Mid-block FLZs are not advised.
FLEXIBLE LOADING ZONE
TIME RESTRICTIONS
FLZs should have a
15-minute time limit.
PLANNING-LEVEL
COST ESTIMATE FOR
IMPLEMENTATION
$$-$$$
$: <$10,000
$$: $10,000-$100,000
$$$: >$100,000[ ]
Source: NY Daily News
Department Action Frequency
Communication
and
Engagement
Creation and
distribution of
educational
and marketing
materials
Initial
introduction
of curb use,
potential
follow-up
over time
to navigate
enforcement
issues
Facilities
and Fleet
Replace
signage;
restriping
Initial
introduction
of curb use;
restriping
annually
Police Parking
enforcement
Daily
Planning and
Development
Services
Curb
designation
Per
application
STAFF
RESOURCES FOR
IMPLEMENTATION
Implementation of Flexible
Loading Zones would require
the following staff resources:
42
INFORMATION ITEM
MEMORANDUM
To: Boulder Junction Access District – TDM & Parking Commissions
From: Lisa Wuycheck, Community Vitality Executive Assistant
Date: March 15, 2023
Subject: Information Item: Robert’s Rules of Order for Meetings
EXECUTIVE SUMMARY
For well over a century, Robert’s Rules of Order have provided the structure by which boards and commissions
are able to vote on motions in a fair, orderly manner.
Robert’s Rules are designed to give all commissioners a voice, and to ensure that the discussion stays on topic.
The attached document is a list of motions based on the two primary meeting principles.
1. Every member has equal rights and obligations.
2. The majority rules.
BACKGROUND
Commission members have expressed a desire to gain a stronger understanding of Robert’s Rules.
Specific requests have focused on increasing knowledge of different types of motions and how to make them,
proper voting methods and procedures, and how to nominate and elect officers.
NEXT STEPS
Staff will demonstrate on ongoing effort to distribute and discuss materials with commissioners relating to
Robert’s Rules.
Staff is committed to assisting commissioners apply the principles to achieve the goal of running unified,
productive meetings.
ATTACHMENTS
Attachment A: Robert’s Rules of Order, Simplified Parliamentary Procedure
43
Robert’s Rules of Order
Simplified Parliamentary Procedure
(an abridged version of Robert's Rules of Parliamentary Procedure)
Meetings are no more troublesome than the members that attend them. Parliamentary
procedure is a system of rules that allow members to know what they can expect from
each other in an orderly, fair, and efficient way. The procedures are based on two
universally accepted democratic principles which balance the interests of the individual
and of the group.
Every member has equal rights and obligations. The officers and members must deal with
each other in good faith and with fairness. The whole organization is undermined to the
extent that any individual or minority is not treated equally.
The majority rules. Assured of fairness for all, and recognizing that unanimity is
impossible, each member agrees in advance to accept the will of the majority to facilitate
decision making. This is, in effect, an unqualified grant of trust and confidence.
All the procedures summarized below are an application of these principles. They allow
members to express their opinions, act on their needs, and know what is going on.
Prioritized list of Motions
(These motions are listed in order of precedence. In other words, if a motion is listed
above a motion that is being discussed, you can interrupt that discussion to present the
new motion. If it is listed below the motion being discussed, you have to wait until the
discussion is complete.)
Adjourn
When you want to end the meeting, you say, "I move we adjourn." The motion requires a
second, is not debatable, and must be put to an immediate vote. It requires a majority vote
for passage. Adjournment ends the meeting. Any unfinished business is then considered
old business at the next meeting.
Recess
When you want to suspend the meeting, take a break, or just hold off until a specific time
before the next regular meeting, "I move we recess until ____." The motion requires a
second, is debatable only as to the time of the resumption of the meeting, and requires a
44
majority vote. The only acceptable amendment is on the time of the resumption of the
meeting.
End Debate
When you want to end debate and put the question being discussed to an immediate vote,
you say, "I move we end debate." The motion requires a second, is not debatable, is not
amendable, and requires a 2/3 vote. If there is more than one part of the proposal being
discussed, i.e., there are amendments, or other motions to refer to a committee, or to
postpone, etc., you should specify whether you are moving for a vote on the item under
immediate consideration or on all matters pertaining to that question.
If there is no objection, the chairman may end debate on his own or at the suggestion of a
member. However, if there is an objection from any member, a motion is required to end
debate. In S.P.S. (as well as many other student organizations) the phrase "I would like to
call the question" is often used instead of a move to end debate. The difference between
calling the question and ending debate is that calling the question is considered a vote of
acclimation. In other words, no vote is necessary unless there are objections to ending
debate.
Limit Debate
When you want to limit debate to a certain amount of time or to a certain number of
additional speakers, you say, "I move we limit debate to ____ [a specified number of
speakers on each side or a specific time]." If there is more than one part to the proposal
being considered, you should specify whether you want to limit debate to just one item
under discussion or to all discussion on the main question. The motion requires a second,
is not debatable, and requires a 2/3 vote. (The same special restrictions for the motion to
end debate hold for the motion to limit debate.)
Refer to a Committee
When you want to have a smaller group go over what is being discussed before further
action, you say, "I move we refer this matter to ____." The motion requires a second, is
debatable and amendable only as to which committee will handle the matter, and requires
a majority vote.
Business may be referred to an existing group, i.e. executive committee, advertising
committee, weight room committee, etc.; or to an ad hoc committee, which is a
committee especially established for a specific purpose and exists until the matter is
resolved; or to the committee of the whole (which is a way of saying that the group can
consider the matter informally). Usually a matter is referred to the committee of the
whole when there is need to discuss a matter before the introduction of a motion. The
same effect can be achieved by moving to consider the matter informally or by moving to
table the discussion until another time.
45
Motion
A motion is the formal proposal of a suggestion for consideration of the group. A motion
gives the group something to react to and act on so that there can be a final decision. A
motion limits discussion to something definite so that everyone knows what is at stake
and what the outcome will be. To make a motion, a member says, "I move that ____."
A second is required and indicates that at least two people feel that the proposal merits
consideration. If a second is not given, the item is not discussed, simply because it doesn't
have enough support to be considered. To second a motion, a member says, "I second
that motion."
Amendments
Amendments are suggested changes to the motion before the body. They must be
germane (which means they must have something to do with the motion being discussed).
There can even be an amendment to an amendment, but that's all. Amendments have to
be seconded. Once before the group, discussion is limited to the amendment in question.
The group votes on a the last amendment proposed and works its way back to the main
motion. To amend, a motion a member says, "I move to amend the motion by ____."
Appeal
When you want to reverse a decision or ruling of the chairman, you say, "I appeal the
decision of the chair (stating the action or decision that is objected to)." This appeal
requires a second. The chairperson may explain his or her reason for decision without
leaving the chair. The appeal is debatable, is not amendable, requires a majority vote to
overrule the chair. The appeal must be made immediately after the decision in question.
The chair must recognize all appeals.
Withdraw a Motion
When you have made a motion and want to withdraw it, you say, "I withdraw my
motion," and that's it -- unless discussion has started on your motion. Then it is the
property of the body and can only be withdrawn by a motion to permit withdrawal which
requires a second, is neither debatable nor amendable, and requires a majority vote. Of
course, if no one objects, a motion may be withdrawn at any time.
Division of the Question
When you want to consider a motion point by point, you say, "I request the motion be
divided as follows ____." If the chairperson agrees, debate and voting will be conducted
on each point, one at a time. If the request is not granted, you may move to divide the
question. The rules applying to main motions govern.
46
Division of the Assembly
When the results of a vote are unclear or you want a definite count taken instead of a
voice vote, you say, "I call for a division of the assembly." You may state if you want a
hand count, secret ballot, or roll call vote. If there is a conflict, the chairperson will
decide the method of vote.
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