2023 Recommended Budget Presentation2023 Recommended Budget
CITY COUNCIL STUDY SESSION
SEPTEMBER 8 , 2022
Agenda
1.Budget Process & Foundations
2.OpenGov Introduction & Navigation
3.2023 Recommended Budget Overview
•Budget Overview
•Key Themes
•Capital Improvement Program Overview
•Investments by Goal Area
4.Future Budget & Policy Considerations
•Ongoing Funding Implications (2023 Budget & ARPA)
•Expiring Taxes
•Master Plan Process Alignment
•Underfunded Needs
•Potential Library Budget Reallocation
29/8/2022 2023 RECOMMENDED BUDGET
Budget Process & Foundations
9/8/2022 32023 RECOMMENDED BUDGET
Council Budget Approval Process
9/8/2022 4
City Manager prepares & submits a Recommended Budget to City Council
By Charter, the budget must be adopted by December 1
Annual formal Council actions
•Ordinance adopting 2023 Budget
•Ordinance appropriating monies by Fund “Annual Appropriations Ordinance” (expenditure authority)
•Resolution setting the property tax mill levy
•Ordinance setting fees
Appropriations lapse at end of year except
•Capital projects -due to the typical length of capital projects
•Operating funds encumbered by contract
Annual Budget adjusted during the year through “Adjustments to Base”
2023 RECOMMENDED BUDGET
City of Boulder Funds
9/8/2022 6
Fiduciary
Funds
General Fund Capital Project
Funds Enterprise Funds Internal Service
Funds
Pension Trust
Funds
.25 Cent Sales Tax
Community
Development Block
Grant
Planning &
Development Services
Boulder Junction
Improvement
Boulder Junction
Access GID Parking
Compensated
Absences Fire Pension
Affordable Housing Community Housing
Assistance Program Recreation Activity
Community, Culture,
Resilience, & Safety
Tax
Downtown
Commercial District
Computer
Replacement Police Pension
Airport
Eviction Prevention &
Rental Assistance
Services
Sugar Sweetened
Beverage Distribution
Tax
Governmental Capital Stormwater/Flood
Management Utility Dental Self-Insurance
Boulder Junction
Access GID TDM
HOME Investment
Partnership Grant Transit Pass GID Permanent Park &
Recreation
University Hill
Commercial District
Equipment
Replacement
Boulder Municipal
Property Authority Library Transportation
Development Wastewater Utility Facility Renovation &
Replacement
Capital Development Lottery Transportation Water Utility Fleet Operations &
Replacement
Climate Action Plan Open Space Medical Self-Insurance
Property & Casualty
Insurance
Telecommunication
Workers'
Compensation
Insurance
Proprietary FundsGovernmental Funds
Special Revenue Funds
2023 RECOMMENDED BUDGET
City of Boulder Funds –% of 2023 Budget
9/8/2022 72023 RECOMMENDED BUDGET
Revenue Types
8
Ongoing •Taxes
•Charges for services
•Intergovernmental revenue -formula
One-time •Grants
•Fund balance
•Tax or fee with short expiration
9/8/2022 2023 RECOMMENDED BUDGET
Expense Types
9
Personnel Operating Capital
Ongoing –
requires
ongoing
revenue
•Standard FTE
•Recurring seasonal
and temporary staff
•Supplies to support
staff
•Recurring contract
services
•Facilities maintenance
•Major maintenance
•Apparatus/Equipment
replacement
One-time –
can be funded
with ongoing or
one-time
revenue
•Fixed-term FTE for
pilots or projects
•Temporary staff for
events or projects
•Supplies and contract
services for pilots and
specific projects
•Projects
9/8/2022 2023 RECOMMENDED BUDGET
10
Sustainability + Resilience Framework
Council Retreat & Priorities Set
Department Work and Budget Planning
Peer Review Team & Central Budget Development
Executive Budget Team Review
Council Study Session
Public Hearing/First & Second Reading/ Adoption
Budget Cycle January
January -
May
May-June
June-July
September
October
9/8/2022 2023 RECOMMENDED BUDGET
Sustainability, Equity, and Resilience Framework
9/8/2022 112023 RECOMMENDED BUDGET
Budgeting for Community Resilience
Citywide program &
project inventory and
alignment
Revised budget process
and enhanced decision-
making process
Development of
outcomes & key
performance indicators
Implementation of new
budgeting &
Transparency tool
9/8/2022 122023 RECOMMENDED BUDGET
New Budgeting Process –Early Returns
•Ensure Availability of Resources for Core Work
•Adequate Investment in Staff and Positions
•Address Known Inflationary Pressures
Department Base Budgets
•More Accurate Personnel Budgeting
•Opportunities for Central Service Delivery
•Better Budget-to-Actuals Performance
Improved and Enhanced Expenditure Forecasting
•Cross-Departmental Solutions Earlier in Process
•Enhanced Creativity to Meet Demand
New and Expanded Collaborations
9/8/2022 132023 RECOMMENDED BUDGET
•Executive Budget Team (EBT) sets
priorities for budget development
•Key assumptions are developed to
begin to understand structure of
budget
•Budget team works closely with
departments to develop proposals
aligned with citywide goals
•EBT prioritizes and develops funding
strategies to maximize reach of
budget investments
Strategic Budget Development –Process Enhancements
2023 Recommended Budget
Funding Strategy
Review of Intended Outcomes
Alignment with Citywide Goals & Council Priorities
Overall Budget
Development Guidance
Department Collaborations &
Submissions
9/8/2022 152023 RECOMMENDED BUDGET
Towards Performance & Budget
Year 1
•Comprehensive Program/Project Inventory
•Greater Transparency
•Improved Decision-Making Process
Year 2
•All Programs Specify Intended Outcomes and Associated Measurements
•Citywide KPIs are Identified
Year 3
•KPIs are Utilized to Guide Budget Decisions
•Focus on Realignment of Resources to Achieve Intended Outcomes
9/8/2022 162023 RECOMMENDED BUDGET
Boulder OpenGov
INTRODUCTION AND NAVIGATION
9/8/2022 172023 RECOMMENDED BUDGET
Major Assumptions/Drivers
9/8/2022 182023 RECOMMENDED BUDGET
Summary of Major Assumptions/Drivers
Less cautious Retail Sales Tax forecast –provides more ongoing dollars available
Spend down Fund Balance after Reserves for one-time priority projects and pilot
programs
Achieve 20% General Fund Emergency Reserve levels
2023 “Base Budget”
Includes 2022 adjustments to base (ATBs) that are ongoing
Improves expenditure forecasting to maximize use of resources to invest in community
Proactively addresses inflationary pressures
Continues investments in city staff to effectively retain, reward, and recruit talent
9/8/2022 202023 RECOMMENDED BUDGET
2023 Sources
9/8/2022 212023 RECOMMENDED BUDGET
Sales Tax Forecast
•University of Colorado Leeds School of Business
•Econometric Model
•National economic indicators –Moody’s Analytics
•State and local economic indicators
•City of Boulder historical sales and use tax collections
•Output is a range of possible values
•High
•Medium –most likely
•Low
•Because of uncertainty –utilized the average of the medium/low for 2020-2022 budgets
9/8/2022 222023 RECOMMENDED BUDGET
9/8/2022 26
•2023 Budget based upon 2023
Medium
•Actual collections have
outperformed the model
•Caution already built into CU’s
current model
•Using Moody’s Scenario
for inputs that includes a
mild recession
•Risks remain, staff will continue
to monitor actual collections
23.6 26.6 26.5 27 27.5
24.2 27.3 27.2 27.7 28.2
7.9
8.9 8.8 9 9.29.5
10.6 10.6 10.8 11
56.4
63.4 63.3 64.4 65.5
0
20
40
60
80
100
120
140
160
2021 Actuals 2022 Revised 2023 Med-Low 2023 Med-Low/Mid 2023 Medium
2023 Retail Sales Tax Scenarios
Transportation Open Space 0.25 Parks & Rec CCRS General Fund
1.5%3.4%-0.1%12.5%
2023 RECOMMENDED BUDGET
General Fund Emergency Reserves
28
•Vulnerability to extreme events
•Revenue source stability
•Expenditure vulnerability/ opportunities
GFOA Best Practice
minimum 16.7%
adjusted for specific risk factors
•Borrowing for major capital investmentsBond Ratings Factor > 15% Very Strong
•Recreation Activity Fund
•Planning & Development Services FundSupport for Other Funds
“Reserves … provide a government with options to respond to unexpected
issues and afford a buffer against shocks and other forms of risk.” GFOA
•Council Goal
•2023
Recommended
Budget
20%
9/8/2022 2023 RECOMMENDED BUDGET
General Fund –Reserve Levels
30
Key takeaways:
•Long-standing Council goal
to achieve 20% emergency
reserve level
•Drawing down Fund
Balance After Reserves –
one-time funding -to fund
priority pilot programs and
projects19%
$25.6 $23.1 $27.0 $30.3 $33.4 $34.4
$15.0
$7.9
$11.8 $7.3
$8.0 $6.4
$10.3
$0.0
$2.3
$18.9 $8.1
$0.0
$0
$10
$20
$30
$40
$50
$60
2019 Actuals 2020 Revised 2020 Actuals 2021 Actuals 2022
Projected
2023
Proposed
Emergency Reserves Restricted Reserves Fund Balance After Reserves
19.5%16.7%19.5%20%20%
2022 Adjustments-to-Base & 2023 Base Budget
2022 Mid-Year
Adjustments:
$6.9 million in one-
time adjustments
$2.3 million in
ongoing adjustments
•2023 Base personnel
up 7.3% over 2022
Budget
•Other drivers: Utilities
debt service, property
& casualty insurance,
other inflationary/
contractual obligations
9/8/2022 31
173.3 186.0
104.9 98.8
31.4 33.8
0
50
100
150
200
250
300
350
2022 Adopted 2023 Base Budget
2022 Adopted vs. 2023 Base Budget
Personnel Operating Debt Service
2023 RECOMMENDED BUDGET
Questions?
9/8/2022 332023 RECOMMENDED BUDGET
2023 Recommended Budget Overview
BOULDER OPENGOV
9/8/2022 342023 RECOMMENDED BUDGET
9/8/2022 35
2021 Actuals 2022 Adopted 2023 Proposed
Revenue Overview (Excl. Internal Transfers)
$399.8M
$473.9M
$491.0M
2023 RECOMMENDED BUDGET
Expenditure Overview(Excl. Internal Transfers)
9/8/2022 36
2021 Actuals 2022 Adopted 2023 Proposed
$342.2M
$462.5M
$513.5M
2023 RECOMMENDED BUDGET
TOTAL USES TOTAL USES WITHOUT UTILITIES
9/8/2022 38
2023 Uses Overview
2023 RECOMMENDED BUDGET
2023 v. 2019 (Pre-pandemic) Adjusted for inflation
9/8/2022 40
0.0
50.0
100.0
150.0
200.0
250.0
300.0
350.0
400.0
2019 2020 2021 2022 2023 (Proposed)
2019 Budget Adjusted with CPI Annual Budget
2023 RECOMMENDED BUDGET
2023 General Fund Uses Overview
9/8/2022 41
$188.0 Million
2023 RECOMMENDED BUDGET
Staffing by Departments
9/8/2022 44
STAFFING LEVELS BY DEPARTMENT
2021 Revised 2022
Approved
2022
Revised
2023
New
2023
Recommended
Staffing
City Attorney's Office 24.00 24.00 25.00 25.00
City Council 1.00 1.00 1.00 1.00
City Manager's Office 15.73 17.73 18.73 18.73
Climate Initiatives 18.00 19.00 18.00 18.00
Communication & Engagement 17.50 20.50 28.25 1.00 29.25
Community Vitality 40.88 41.88 46.88 0.38 47.26
Facilities & Fleet 39.19 42.19 45.17 1.00 46.17
Finance 43.00 45.00 47.00 2.00 49.00
Fire-Rescue 130.00 133.00 134.00 4.00 138.00
Housing & Human Services 45.10 49.10 57.00 4.25 61.25
Human Resources 22.00 24.00 28.00 2.00 30.00
Innovation & Technology 43.00 46.50 48.20 1.00 49.20
Library 67.50 77.75 75.00 11.00 86.00
Municipal Court 16.35 16.35 16.35 2.00 18.35
Open Space & Mountain Parks 126.35 127.35 128.35 1.00 129.35
Parks & Recreation 125.75 134.00 135.00 5.00 140.00
Planning & Development Services 89.36 92.36 89.90 6.75 96.65
Police 286.40 288.90 287.05 2.00 289.05
Transportation & Mobility 79.02 81.52 89.86 2.00 91.86
Utilities 172.07 178.57 170.97 5.00 175.97
Totals 1,402.20 1,460.70 1,489.71 46.38 1,540.09
2023 RECOMMENDED BUDGET
Questions?
9/8/2022 452023 RECOMMENDED BUDGET
Budget Highlights
9/8/2022 462023 RECOMMENDED BUDGET
2023 Budget: Highlights
Continuation of Core
Services/Investments
in Staff
Wildfire
Resilience/Emergency
Response
Behavioral Health
Response
Homelessness
Services
Safe & Managed
Spaces
Advancing Key
Infrastructure
Investments
Facilities Master Plan
CCRS Projects
Other Highlights by
Goal Area
Future Budget
Considerations
9/8/2022 482023 RECOMMENDED BUDGET
Core Operations, Investments in City Staff
INVESTMENTS IN CITY STAFF
•Cost of living, job market, and job demands have increased pressure on employee wages over past two years
•2023 Recommended Budget continues investments in competitive pay practices and other citywide retention and recruitment strategies
•Restorations in training and travel for professional development included
•Staff is developing additional strategies to continue to address recruitment and retention issues
CONTINUED CORE OPERATIONS
•2023 Base Budget includes funding of core operations including:
•Water Resources & Treatment ($18 million)
•Resources &Stewardship ($6.2 million)
•Homelessness Services ($4.2 million)
•Eviction Protection & Resolution ($1.0 million)
•Patrol Services ($17.8 million)
•Recreation & Parks Operations ($17.1 million)
•Library Public Services ($3.6 million)
•Older Adult & Family Services ($2.5 million)
•Risk Management ($7.8 million)
•Facility Operational Maintenance ($2.6 million)
9/8/2022 492023 RECOMMENDED BUDGET
Wildfire Resilience & Emergency Response
BUDGET ENHANCEMENTS = $2,072,811
•$1.1 million to support Emergency
Operations (3 new Firefighter positions,
continued implementation of ALS)
•Additional funds ($420,000) to support Fire
Support Services, such as recruitment
efforts, training, and wellness
•$377,917 to support enhanced urban-
wildland interface management through
Open Space & Mountain Parks
9/8/2022 502023 RECOMMENDED BUDGET
Wildfire Resilience Efforts, Cont.
FUTURE FUNDING IMPLICATIONS
•Departments submitted over $4.5 million in requests related to wildfire resilience, preparedness, and emergency response
•Included in these requests were enhanced community outreach & education, land & property management/mitigation, and response efforts
•General Fund not in position to supportallrequests in year one
•Council recommended new Climate Tax would support at least $1.5 million in additional wildfire resilience efforts
9/8/2022 512023 RECOMMENDED BUDGET
Homelessness Solutions & Behavioral Health Response
TOTAL ENHANCEMENTS: $1.7 MILLION
•Homelessness Solutions
•$750,000 for 2023 operational expenses associated with a day service center
•Capital costs will be incurred,but notcurrentlyincluded in 2023 budget
•Behavioral Health Response
•$965,000 to fund a non-law enforcement response pilot program
•The “Community Alternative Response Program” will focus on dispatching EMS and clinicians to certain types of calls for service
9/8/2022 522023 RECOMMENDED BUDGET
Case Management & Community Court
•Boulder Municipal Court started the community
court program in early 2020
•Department of Justice grant ($400,000) received in
October 2020 for program, expires in September 2023
•Program focuses on a combination of alternative
sanctions, connections to supportive housing, services,
and other strategies to reduce quality-of-live violations and
barriers to successful interaction with the Court
•2023 Budget recommended funding to continue program
after grant funding ends and to allow for permanent hires
for community court coordination and case management
services ($372,874)
9/8/2022 532023 RECOMMENDED BUDGET
Safe & Managed Spaces
TOTAL ENHANCEMENTS: $1.3 MILLION
2023 Recommended Budget proposed
extension and expansion of safe & managed
spaces programming:
•Encampment Management
•Urban Parks Ranger Program
•Downtown Ambassador Program
9/8/2022 542023 RECOMMENDED BUDGET
Safe & Managed Spaces –Budget Detail
PILOT FUNDING AUTHORIZED IN MAY 2021
(18-MONTH COSTS)
•Encampment Management ($530,000)
•Ambassador Program ($568,000)
•Urban Parks Ranger Program ($186,000)
•Pro-Rated Dedicated Police Unit ($384,860)
Ongoing funding authorized in 2022 Budget:
•$1.3 million for dedicated police unit
•~$300,000 for encampment management team (funded in Stormwater & Flood Management Fund)
PROPOSED FUNDING IN 2023 BUDGET
One-Time Funding for Pilot Extension:
•Ambassador Program ($372,000)
•Urban Parks Ranger Program ($305,506)
Ongoing Funding Proposal:
•Encampment management additional team and equipment ($445,786 ongoing; $270,000 one-time –funded in General Fund)
9/8/2022 552023 RECOMMENDED BUDGET
Safe & Managed Spaces –Budget Detail
PILOT FUNDING AUTHORIZED IN MAY 2021
(18-MONTH COSTS)
•Encampment Management ($530,000)
•Ambassador Program ($568,000)
•Urban Parks Ranger Program ($186,000)
•Pro-Rated Dedicated Police Unit ($384,860)
Ongoing funding authorized in 2022 Budget:
•$1.3 million for dedicated police unit
•~$300,000 for encampment management team (funded in Stormwater & Flood Management Fund)
PROPOSED FUNDING IN 2023 BUDGET
One-Time Funding for Pilot Extension:
•Ambassador Program ($372,000)
•Urban Parks Ranger Program ($305,506)
Proposed Budget Enhancement:
•Encampment management additional team and equipment ($445,786 ongoing; $270,000 one-time –funded in General Fund)
9/8/2022 562023 RECOMMENDED BUDGET
Capital Improvement Program Overview
•2023-28 Capital Improvement Program
•$159.3 million in new appropriation for 2023
•$745.2 million in planned spending over the six-year period supporting over 200
capital projects
•Community, Culture, Resilience, Safety Tax
•$28.1 million in 2023 for capital project investments and community non-profit grants
•$47.1 million in planned spending for 14 projects over the six-year CIP
9/8/2022 572023 RECOMMENDED BUDGET
CIP Financial
Overview
by Department
$745.2 million in planned spending
over six-year horizon for 200 projects
Utilities and Transportation projects
comprise over 70% of CIP
$-
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
$140,000,000
$160,000,000
$180,000,000
$200,000,000
2023 2024 2025 2026 2027 2028
2023-2028 Capital Improvement Program by Department
Utilities
Transportation
Fire
Parks and Recreation
Open Space & Mountain Parks
Innovation & Technology
Facilities & Fleet
Community Vitality
Fundwide / Citywide
9/8/2022 582023 RECOMMENDED BUDGET
CIP Financial
Overview
by Type
Over 85% of planned spending to
support capital enhancements and
capital maintenance
$0
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
$140,000,000
$160,000,000
$180,000,000
$200,000,000
2023 2024 2025 2026 2027 2028
2023-2028 Capital Improvement Program by Project Type
New Facility/Infrastructure
Land Acquisition
Capital Planning Studies
Capital Maintenance
Capital Enhancement
9/8/2022 602023 RECOMMENDED BUDGET
Capital Improvement Program: 2023 Project Highlights
9/8/2022 61
Fire Station 3
Alpine-Balsam
Implementation
Key Capital
Planning Initiatives Multi-Modal
Transportation
Enhancements
•Continued
investment in
relocation and
replacement of Fire
Station 3 ($14.5
million in 2023)
•Construction
complete Q1 2024
•Implementation of the
Facilities Master Plan and
Alpine-Balsam Area Plan
•Includes $7.3 million in
2023 for continued
planning, flood
mitigation, and
maintenance
•Key CCRS planning
investments for
East Boulder
Community Center
($1.5 million) and
Civic Area Phase II
($0.5 million)
•Investments for 30th St.
Corridor Improvements
($4.8 million), 28th St. &
Colorado Avenue
Improvements ($2.5 million)
and East Arapahoe Multi-
Use Path and Transit ($1.3
million)
2023 RECOMMENDED BUDGET
Governmental Capital Fund Overview –2023 Proposed
9/8/2022 62
Financial system replacement
Alpine-Balsam Implementation (Western Hub Planning & Flood Mitigation)
Council Chambers AV System Upgrade
Public Art Signage
Police Robot Replacement
2023 RECOMMENDED BUDGET
Community, Culture, Resilience, Safety (CCRS) –CIP Overview
9/8/2022 63
Fire Station 3
Xcel Energy Streetlight Acquisition
Non-Profit Support Program
Planning for Boulder Creek, Civic Area Phase II, East Boulder Community Center
Safer Main Streets: 30th Street Improvements and 28th Street Improvements
2023 RECOMMENDED BUDGET
Questions?
9/8/2022 642023 RECOMMENDED BUDGET
Budget by Goal Area
9/8/2022 652023 RECOMMENDED BUDGET
Sustainability, Equity, and Resilience Framework
9/8/2022 662023 RECOMMENDED BUDGET
Livable
$24.5 million base budget
$18.5 million in new investments
•(New)Homeless Services & Partnerships ($750,000). New
investment in day center services. The funding reflects one-time
funding to cover likely service needs in 2023; however, this is
likely an ongoing service addition. Capital funding is also likely
needed and the location and type of facility are currently under
development through a facilitated community process.
•(New)Behavioral Health Response ($965,000). New pilot
program for non-law enforcement response to behavioral health-
related calls and other circumstances better suited for medical
and/or clinician response.
•Community Investments (Affordable Housing) & Compliance
($29.0 million). Programs invest in affordable housing
development projects, Community Development Block Grant
(CDBG) projects and programs, housing assistance, and human
services fund grants. Approx. $15 million reflects as new in
budget due to new method of budgeting to better reflect actual
expenditures.
9/8/2022 672023 RECOMMENDED BUDGET
Healthy & Socially Thriving
$40.5 million base budget
$3.6 million in new investments
•(New)Library Public Services ($715,722). The 2023 budget
includes the addition of operations for the North Boulder
Library Branch, expected in late 2023.
•(New) Arts & Culture ($300,000). New funding in 2023 to
advance the Experiments in Public Art Program and bolster
public art maintenance activities. Other investments in the CIP
include public art signage and new public art installations
through CCRS.
•(New)Recreation & Parks Operations ($1.1 million). New
investments include restoration of swimming lessons at
recreation centers, staffing to meet demand of sports and
recreation programming, and maintenance activities in parks,
including Valmont City Park.
•Older Adult and Family Services ($2.5 million). In addition to
these safety net services,the East Age Well Center (New)
hours will be restored as a part of the proposed 2023 budget.
9/8/2022 682023 RECOMMENDED BUDGET
Accessible & Connected
$57.3 million base budget
$3.0 million in new investments
•(New)Transportation Planning & Operations ($12.0
million; $1.6 million new). Includes HOP transit service
restorations and transportation demand management
(TDM) programming and planning.
•(New)Community Engagement ($230,454). Expansion
of funding for stipends and programming for the award-
winning community connectors program.
•(New)Library Community Literacy & Outreach
($276,691). Expanding the community literacy program
through the Library including bilingual outreach.
•Media & External Communications and Video Services
($2.7 million). These programs provide external
communications and other services such as Channel 8.
9/8/2022 692023 RECOMMENDED BUDGET
Environmentally Sustainable
$53.4 million base budget
$2.5 million in new investments
•(New)Open Space Wildfire Resilience ($377,917).
Investments in enhanced urban-wildland interface
management.
•(New)Planning & Ecological Services ($783,974).
Investments include enhanced forestry maintenance and
extension and expansion of the urban parks rangers program
to help manage safe public spaces.
•Water Resources & Treatment ($18.0 million). Core operations
in utilities ensures our clean drinking water and to
environmentally sustainable wastewater best practices.
•Resources & Stewardship ($6.2 million). Continued
investments in ecological restorations, agricultural
management, and trail maintenance and related capital
projects on city open space.
9/8/2022 702023 RECOMMENDED BUDGET
Safe
$80.3 million base budget
$3.7 million in new investments
•(New)Fire-Rescue Emergency Operations ($18.1 million;
$1.1 million new). Fire-Rescue emergency operations
provide critical life-safety response across the community.
•(New) Distribution & Collection System Maintenance
($715,786). Managed by Utilities, this is an expansion of
the engagement management team to keep up with
demand across public spaces.
•(New) Alternative Police Response ($281,552).
This program includes enhancements to the animal
protection unit and expands the red-light camera program.
•Patrol Services ($17.8 million). Police patrol services
contribute to the safety of the community through
proactive and engaging policing.
9/8/2022 712023 RECOMMENDED BUDGET
Responsibly Governed
$85.4 million base budget
$2.0 million in new investments
•(New)City Clerk Administration ($250,000). The budget
includes for implementation of ranked-choice voting.
•IT Infrastructure Services ($5.8 million). This program
provides backbone support for the organization to carry
out community services and projects.
•Risk Management ($7.8 million). This includes our
insurance coverage and ADA compliance efforts.
•Facility Operational Maintenance ($2.6 million). This
program is the main maintenance function for city
facilities.
9/8/2022 722023 RECOMMENDED BUDGET
Economically Vital
$17.2 million base budget
$508,572 in new investments
•-(New) Budget ($129,572). Added in the 2023 budget is a
citywide grant position to help obtain federal, state, and
philanthropic grant dollars to advance critical city
programs and projects.
•-Economic Vitality & District Management ($3.9 million).
These programs support a healthy and sustainable local
business environment and the complementary services
and programs within special general improvement
districts. For 2023, this includes the extension of the
downtown ambassador program through Downtown
Boulder Partnership.
9/8/2022 732023 RECOMMENDED BUDGET
2023 Recommended Budget Recap
Exciting budget process improvements
Advances our commitment to equity
Crucial investments in city staff
Addresses top community and council priorities
Maintains commitment to core services
9/8/2022 742023 RECOMMENDED BUDGET
Future Budget & Policy Considerations
Ongoing Funding Implications (2023 Budget & ARPA)
Underfunded & Unfunded Needs
Master Plan Process Alignment
Expiring Taxes
Potential Library Budget Reallocation
9/8/2022 752023 RECOMMENDED BUDGET
Ongoing Funding Implications
2023 BUDGET
•Significant investments in key priority areas
•The use of one-time funding has allowed several priorities to advance in 2023
•However,many have ongoing fundingimplications, such as
•Day services center
•Behavioral health response
•Recreation services
•Safe & managed spaces
AMERICAN RESCUE PLAN ACT (ARPA)
•ARPA has allowed for current and potential transformative investments in key areas to support community
•Investments are allowed to be committed through 2024 and expended through 2026
•Several currently approved or recommended investments have ongoing implications:
•Strengthening mental/behavioral health partners
•Guaranteed income program
•Economic vitality programming
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Underfunded & Unfunded Ongoing Needs
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Program/Initiative Cost Estimate
Permanent Behavioral Health Response Program $600,000 -$750,000
Day Services Center Operations >$750,000
Core Operations –Address Current Service Level Demands >$4 million -$5 million
Advanced Life Support/EMS Implementation & Other Fire Master Plan >$2 million
Implementation of Facilities Master Plan (“Maintain Well”)>$700,000
Recreation Services $1 million -$2 million
Continued Investments in City Staff $1 million -$5 million
Permanent Safe & Managed Spaces Program $700,000 -$1 million
Strengthening Behavioral/Mental Health Partners >$1 million
Economic Vitality Initiatives >$1 million
Guaranteed Income Unknown
2023 RECOMMENDED BUDGET
Master Plans & Budget Process Alignment
•12 active or soon to be active master plans
•Varied approaches to identifying funding requirements
•Most common outlines three tiers –constrained, action, and vision
•Inconsistency in definition of three tiers
•2023 Recommended Budget continues to address many recommendations across
plans
•Analysis currently being conducted to determine unfunded needs
•After budget adoption, suggested process to work with FSC to better align budget
strategy and master plans
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Expiring Taxes
March 2023: Existing Climate Action Plan Tax ($1.9 million)
December 2024: 0.15% General Fund Sales Tax
December 2025: Existing Utility Occupation Tax ($2.0 million)
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Potential Library Budget Reallocation
Study Session item scheduled for September 22
Availability of library-related budget for reallocation depends on November ballot initiative to create Library District
Process will focus on needs inventory and prioritization in advance of the 2024 Budget cycle
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Overview of Recommended Approach
FSC Reviews Process (August)
Department Inventory of Funding Needs (August-October)
Council Reviews Preliminary Process (September)
Prioritization of Needs with FSC (November-December)
Council Reviews FSC Recommendations (January)
Recommendations Inform 2024 Budget (May-Oct 2023)
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Potential Categorization for General Fund Needs
Core Operational Needs
Program/Service Enhancements Aligned with Established Policy
New Investments Aligned with Established Policy
New or Expanded Investments to Meet Emerging Community Needs
Tax Relief & Rebate Considerations
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Towards Performance & Budget
Year 1
•Comprehensive Program/Project Inventory
•Greater Transparency
•Improved Decision-Making Process
Year 2
•All Programs Specify Intended Outcomes and Associated Measurements
•Citywide KPIs are Identified
Year 3
•KPIs are Utilized to Guide Budget Decisions
•Focus on Realignment of Resources to Achieve Intended Outcomes
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Recommended Process/ Upcoming Key Dates
September 23: Deadline for Hotline Proposed Changes
September 28: Final Memo/Approp. Ordinance Due for October 6 Meeting
October 6: 1st
Reading & Public Hearing
October 20: 2nd
Reading & Budget Adoption
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Council Questions
1.Is Council comfortable with the process for any proposed budget
changes (if necessary)?
2.Does Council have any suggested substantive changes to bring
forward on October 6?
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