08.22.22 PRAB PacketPARKS & RECREATION ADVISORY BOARD
Virtual Meeting
6:00 p.m., August 22, 2022
100 Years of Excellence
Boulder Parks & Recreation
Advisory Board Members 2022
Charles Brock
Elliott Hood
Mary Scott
Anita Speirs
Jason Unger
Sarah van der Star
Pamela Yugar
Mission Statement
BPRD will promote the health and well-
being of the entire Boulder community
by collaboratively providing high- quality
parks, facilities and programs.
Vision Statement
We envision a community where every
member’s health and well- being is
founded on unparalleled parks, facilities
and programs.
Goals of the Master Plan
1. Community Health and Wellness
2. Taking Care of What We Have
3. Financial Sustainability
4. Building Community
5. Youth Engagement
6. Organizational Readiness
AGENDA
All agenda times are approximate
/͘ APPROVAL OF AGENDA (2 minutes)
II͘ FUTURE BOARD ITEMS AND TOURS (2 minutes)
II/͘ PUBLIC PARTICIPATION (15 - 30 minutes)
This portion of the meeting is for members of the public to communicate ideas or concerns to the Board
regarding parks and recreation issues for which a public hearing is not scheduled later in the meeting (this
includes consent agenda). The public is encouraged to comment on the need for parks and recreation
programs and facilities as they perceive them. All speakers are limited to three minutes. Depending on the
nature of your matter, you may or may not receive a response from the Board after you deliver your
comments. The Board is always listening to and appreciative of community feedback.
VII͘ NEXT BOARD MEETING: 6:00 p.m. Monday, September 26 - Virtual
VIII.ADJOURN
IV.CONSENT AGENDA (5 minutes)
A.Approval of Minutes from July 25, 2022B.Updates from the Director of Parks and RecreationC.Parks and Recreation Project UpdatesD.Parks and Recreation Operations Updates
V.ACTION ITEMS
A.BVSD Joint Use Agreement (10 minutes)
VI.MATTERS FROM THE DEPARTMENT
A.Safety in BPR parks, facilities and programs (30 minutes)
VII.MATTERS FROM BOARD MEMBERS
A.PRAB Retreat Planning (verbal) (5 minutes)
B.PRAB Matters (verbal) (5 minutes)
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PARKS AND RECREATION ADVISORY BOARD
FUTURE BOARD ITEMS
UPDATED: August 17, 2022
AUGUST SEPTEMBER OCTOBER NOVEMBER REGULAR MEETING August 22: Virtual
• BVSD Joint Use
Agreement (a) 10m
• Safety in BPR parks,
facilities and programs
30m (md)
• PRAB Retreat Agenda
Planning (mb)
• PRAB Matters (mb)
Total Meeting Time:
1 hr 15 min
(Includes 30 minutes for
public participation and
consent agenda)
September 26: Virtual
• Historic Place Plan
(HiPP) project update
(md)
• Downtown Vision
Planning 30m (md)
• 2023 Master Plan
Implementation and
Planning Workplan
Update (md)
• Downtown Vision Plan
(md) 30m
• PRAB Retreat Agenda
Review (mb)
• PRAB Matters (mb)
• Reservoir Annual After
Action Review
(consent)
• 2023 Budget Updates
(consent)
October 24: TBD
• Reservoir Annual
After Action
Review – (d/i)
• Micromobility
Pilot Review
(T+M dept, d/i?)
• PRAB Retreat
Final Prep (mb)
• Board and
Commission
Inclusion (mb)
• PRAB Matters
(mb)
November 28: TBD
• Flat Irons Golf Facility
project update (md)
• Golf Course Restaurant Lease
(d/i)
• Pleasant View Access and
Parking study project update
(d/i)
• Reservoir Annual After
Action Review – (md)
• Reservoir Operations and
ANS Update (md)
• Final 2022 Operating Budget
(md)
• PRAB Recruitment (mb)
• PRAB Retreat Follow Up –
Letter to Council (mb)
• PRAB Matters (mb)
STUDY SESSION DATE TBD: Joint Study
Session on Cool Boulder
Campaign
Nov. 7: PRAB Retreat Department Events and Items of Interest • August 4: BPR Master
Plan Acceptance and
Safe and Managed
Places (cc)
• August 13: Valmont
Skate Park and Pump
Track Celebration (e)
• EBCC & NBRC: Shut
Downs; NBRC August
13-21; EBCC August
27- September 5 (h/c)
• August 16: Planning
Board Hearing:
Recommended 2023
Budget
• September 5: Labor
Day Closure
• September 15: Budget:
Council Study Session
• November 24: Thanksgiving
Day Closure
AGENDA SETTING
The PRAB Chair, PRAB Vice Chair and BPR staff set the agenda for the next month on the Thursday directly following the regular PRAB
meeting. PRAB members can submit agenda requests to the Chair and Vice Chair by Wednesday following the PRAB regular meeting for
consideration. If time-sensitive matters arise, PRAB Chair and Vice Chair may amend the agenda as needed.
LEGEND
Action Item (a): A public hearing item to be voted on by the Board (public comment period provided).
Procedural Item: (p): An item requiring procedural attention.
Consent Item (c): An item provided in written form for consent, not discussion by the Board; any consent item may be called up by any Board
member for discussion following the consent agenda.
Discussion/Information Item(d/i): An item likely to be a future action item (or council item) and/or that benefits from an in-depth discussion.
Matters from the Department (md): Items that will be reviewed and discussed during the meeting but not requiring as much in-depth analysis.
Matters from the Board (mb): Items initiated by the Board that will be reviewed and discussed during the meeting but not requiring as much
in-depth analysis.
City Council Item (cc)
Other Boards and Commissions (obc)
Community Engagement and/or Events (e)
Holiday/Closure (h/c)
Italics indicate a tentative date or plan.
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TO: Parks and Recreation Advisory Board
FROM: Alison Rhodes, Director of Parks and Recreation
Bryan Beary, Senior Manager, Community Building and Partnerships
Dennis Warrington, Senior Manager, Urban Parks Manager
Jackson Hite, Senior Manager, Business Services
Megann Lohman, Senior Manager, Recreation
Mark Davison, Manager, Planning
Regina Elsner, Manager, Natural Lands
Stephanie Munro, Senior Manager, Regional Facilities
SUBJECT: Consent Agenda
DATE: August 22, 2022
A. Approval of Minutes July 25, 2022
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CITY OF BOULDER
BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING MINUTES
To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the
following link: www.boulderparks-rec.org
Name of Board/Commission: Parks and Recreation Advisory Board
Date of Meeting: July 25, 2022
Contact Information Preparing Summary: Rosa Kougl; 303-413-7223
Board Members Present: Anita Speirs, Charles (Chuck) Brock, Elliott Hood, Mary Scott, Jason
Unger (late arrival)
Board Members Absent: Sarah (Sunny) van der Star, Pamela Yugar
Staff Present: Regina Elsner, Charlotte O’Donnell, Ali Rhodes, Stephanie Munro, Jackson Hite, Rosa
Kougl, Mark Davison, Jonathan Thornton, Christy Spielman
Guests Present: N/A
Type of Meeting: Regular
Agenda Item 1: Call to Order
The meeting was called to order at 6p.m. A quorum was present for the conduct of business. Motion to
approve agenda. First motion by Scott, second by Hood. The motion passed 4-0.
Agenda Item 2: Future Board Items:
Ali Rhodes, Director reviewed upcoming agenda items and tours.
• No questions or comments from the PRAB
Agenda Item 3: Public participation:
(1) Larry McKeogh; shared concern of over-management and under-utilization of aquatic facilities,
including the Boulder Reservoir
PRAB had the following questions or comments to Larry McKeogh: Will continue
conversations with them and report out to the board if there are any changes.
(2) Susan Adams; as a member of the Board of Directors of Boulder Community Rowing (BCR).
• Works closely with Colorado University - Colorado Jr. Crew (CJC). Shared concern that the
CJC is seriously considering moving to afternoon practices to lessen costs because fees to early
access to the Reservoir have pushed their budget. Two solutions proposed from CJC include:
Allow 20 minutes early entrance before reservoir hours, allow their coaches to become
compliant to insurance safety needs and allow their coaches to be lake patrols.
PRAB had the following questions or comments to Susan Adams: Will continue
conversations with them and report out to the board if there are any changes.
(3) Lynn Segal; Expressed support for fostering swimming. Suggested that development should pay
for recreation access.
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PRAB had the following questions or comments to Lynn Segal: None
Agenda Item 4: Consent Agenda
A. Approval of Minutes from June 27 Study Session
Motion to approve the minutes from the June 27 Regular PRAB meeting. Motion by Hood.
Second by Unger. The motion passed 5-0.
B, C, D. Updates from the Director, Project Updates, Operations & Development
• Noted that the Consent Agenda has updates for Pickleball and Thunderbird Lake.
• North Boulder Park. Replacing fitness equipment? Will fitness equipment be removed and not
replaced, or will it stay as he feels it is heavily used. Staff will get back to PRAB with
response.
• Pleasantview. When there are large soccer events, it attracts many participants, parking can get
crowded. Hoping to shift modes of access to keep paths clear from vehicles trying to park.
• A new bike path down the Diagonal Highway. Trail dumps you into the parking lot while
events are taking place. Intimidating for bikers to be in that situation. Hopefully study can shift
these parameters.
• Scott Carpenter Pool and Reservoir, what is current contract situation for the restaurant. Space
is leased to partners with Landloch , LLC. Would like to see an RFP for a new contract. Feels
that there could be higher use of space .
• Intro of Rosa Kougl and Mark Davison.
Agenda Item 5: Items for Discussion
A. BVSD Joint Use Agreement
Rhodes presented this item. PRAB had the following questions/comments:
• To make fair and concise, page 27 of the agreement, in the reconciliation provision: 9b annual
review of benefits, (1) what constitutes substantial disparity seems big, he can see some
disagreements over that and (2) Section 4, adjusting imbalances feels repetitive of Section 2,
disparity, so get rid of section 4. Otherwise found some little typos. Feels it is well written.
• Agreement doesn’t say anything about tracks. What is Boulder Valley School District’s policy
for making tracks available for public use?
• Centennial Courts – how are costs for major maintenance issues shared between BVSD and the
department.
• In the GIS Survey of access to facilities and parks, BVSD properties are not included. Would
like to see the properties that we have agreements with BVSD..
Agenda Item 6: Matters from the Board Members
A. PRAB Meeting Schedule
PRAB had the following questions/comments:
• December 12th will be the December meeting, moving it away from holiday break.
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• November meeting will stay on the 28th
• Nov 7 selected forPRAB retreat
B. Public Participation Format
PRAB had the following questions/comments:
• During public participation via zoom – we will continue without video participation in line with
recent evaluation by staff.
• Council is anticipated to begin hybrid meetings, lessons from that implementation will inform
the roll-out of hybrid meetings to other boards and commissions.
C. PRAB Retreat Planning
PRAB had the following questions/comments:
• November 7th for Retreat, Sunny unavailable.
• Select board members to plan and run retreat. In August meeting, members will choose. For
next meeting, will include a sample of previous retreat agenda.
• Will this be virtual? Retreat itself could be all in person if permitted by city. Pre-reserve
Climbers Club Room at Colorado Chautauqua but have an outdoor option.
D. PRAB Matters
PRAB had the following questions/comments:
• Hood. Meet and Bleat, exceptionally well run. Parks staff there was very helpful.
• Brock – can we move the event.
Agenda Item 7: Next Board Meeting
Next Board meeting: Monday, August 22, 6:00 p.m. (Virtual)
Agenda Item 8: Adjourn
Motion to adjourn. Motion by Scott. Second by Hood . The meeting was adjourned at 7:06p.m.
Approved by: Attested:
___________________ _____________________
Chuck Brock in lieu of Pamela Yugar Rosa Kougl
Board Members BPR Staff
Date: ______________ Date: _________________
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B. Updates from the Director of Parks and Recreation
C. Parks and Recreation Development Update
The following information is intended to provide the PRAB with relevant updates on
specific projects as they reach major milestones. This section is not all inclusive of all
current projects and only illustrates major project updates. For a complete list of all
current projects and details, please visit www.BoulderParkNews.org.
Planning and Design
The following projects are currently in the planning and design process that involves
research, alternatives analysis, public involvement and development of planning
documents and design plans to guide decision making and future capital improvements.
North Boulder Park, Playground Replacement and Shelter Renovation: In 2022,
the existing playground at North Boulder Park will be replaced as part of the
department’s on-going Capital Improvement Program (CIP) which allows for yearly
repairs and renovations to existing playgrounds. This program focuses on
playgrounds that are 25-30 years old. The playground equipment at North Boulder
Park was installed in the late 1990s and needs to be replaced due to both age and
vandalism.
On July 29 and 30, 2022, staff held two in-person public meetings at North
Boulder Park. In addition to the two in-person meetings, an on-line questionnaire
was also available to the public. The intent of the meetings and on-line
questionnaire was to gauge playground users’ preferences in playground themes
and styles. They also provided staff the opportunity to listen to park and
playground users and hear about their experiences at the playground and park.
The Friday, July 29, 2022, in-person meeting was held from 5pm – 7pm.
Approximately 50 people stopped by to talk with staff. The Saturday, July 30 in-
person meeting was held from 9am – 11 am. Approximately 30 people stopped
by. 46 people, mostly kids, filled out our kid friendly survey (26 from Friday, 20
on Saturday). Responses to the on-line questionnaire closed on August 4, 2022.
182 complete responses were received.
Over the next month, staff will be analyzing the feedback and questionnaire
responses to find consistent themes and trends. Staff will use this information to
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draft a concept plan for the new playground and equipment. This plan will be
posted online and shared with PRAB for a final round of feedback in September.
Given the limited scope of this project, the second round of community feedback
will be online only. There will not be an in-person meeting.
Response to PRAB Questions and Comments: At the July PRAB meeting,
PRAB had the following questions and comments regarding the playground
replacement project at North Boulder Park
a. Question / Comment: Will the fitness equipment at North Boulder Park
be removed and/or replaced? The movable equipment is not used by adults
and is often used by kids. The sense is that the stationary, body-weight
equipment is frequently used by adults.
i. Response: At this point, no determination on whether the existing
fitness equipment should be removed, relocated, or replaced. A
recommendation will be made with the concept plan that is
developed over the next month and shared with the community and
the PRAB. Staff has heard the comments provided by PRAB and
has also had the opportunity to receive feedback from the public at
the July 29 and 30 in-person meetings, as well as comments
received from the on-line questionnaire. Staff will similarly
consider comments from Parks Operations and Maintenance.
Early comments from the in-person meetings and on-line feedback are consistent
with comments provided by the PRAB. Those comments are that the stationary
equipment is popular and used by adults, but that the equipment with movable
parts is not well-used by adults. Rather the movable equipment is used by
younger playground users and is a safety concern for these users.
Moving forward, staff will be looking at opportunities to preserve the stationary
equipment. However, consideration will need to be given to proximity to the new
playground equipment that is installed, so similar safety concerns are not
replicated.
Below is an approximate timeline for duration of the project:
Project kick-off: June 2022
Initial public outreach and in-person feedback: July 2022
Analysis of public feedback and concept plan development: August
through September 2022
Final concept plan: September 2022
Materials purchasing and procurement: October through December 2022
Anticipated construction start date: Q1 2023
In addition to the playground replacement, the department is also coordinating
with the city’s Facilities Department to renovate and improve the existing shelter
and shelter restrooms. The existing restrooms will be converted to year-round,
unisex, ADA compliant facilities.
More information about the playground replacement and shelter renovation can be
found here.
Valmont Park 11th Anniversary Celebration
a. The community was invited to celebrate Valmont Park's 11th anniversary on
the afternoon of Saturday, August 13. The event highlighted the skate park
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and bike pump track which were completed in 2021. Over 100 people
enjoyed dessert food trucks, a face painter, a friendly skate race and music.
Pickleball at Foothills Community Park
To help meet the growing demand for pickleball courts in our community, staff is
considering painting pickleball lines and providing portable nets at the existing
inline rinks at Foothills Community Park. This would allow the rinks to host
pickleball courts when not in use for inline sports.
Staff is currently collecting community feedback via an online feedback form.
Posters soliciting feedback were hung at the rinks to attract current inline users.
Feedback was collected from August 2 thru August 16. More than 100
community members provided feedback.
Over the next several months, staff will be analyzing the responses and will use
this information to plan potential pickleball court line painting. The plan will be
posted online and shared with the community via email. Given the limited scope
of this project, there will not be a second round of community feedback.
Master Plan Acceptance
On Thursday, August 4th, City Council unanimously accepted the 2022 Master
Plan! After almost two years of working with staff and the community to develop
a plan to guide the department for the next five years, the plan received
unanimous support from the Parks and Recreation Advisory Board and Planning
Board before being considered by City Council.
As part of the presentation to City Council, the project team developed a video to
summarize the plan and next steps.
Watch the video
While the planning process is complete, now begins the work to implement the
recommendations of the 2022 Master Plan. This plan has already influenced the
way the department has organized and proposed the budget for 2023. In the
coming months, staff will continue to plan for implementing the 2022 Master Plan
through the annual action plan and 2023 workplans.
Historic Places Plan
Staff has been working with Mundus Bishop to expand their original scope of
work to include several of the historical and cultural assets initially planned as an
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internal effort. A change in staffing and management of the project required this
realignment to fulfill the obligations to the granting agency with each of the 12
resources. Complete and consistent documentation for each resource is key to its
successful completion. Mundus Bishop will now include the Columbia Cemetery
and the Railroad Resources in their scope of work. The contract amendment will
be complete this week for the additional scope.
Each of the 12 resources will be reviewed by staff and stakeholders. Pearl Steet
Mall is one of the 12 resources included in the HiPP. Staff and Stakeholder
meetings are scheduled for August 25 to review the Context Statement, Condition
Assessment, and Treatment Recommendations. Each invite-only meeting will
include a 30-minute presentation and a walking review of the site. Pearl Street
Mall is one of the more complicated sites based upon the high-profile and usage.
Outcomes of the meetings will be shared with the community later in the year.
Upcoming community engagement for the HiPP will include all 12 resources for
review and comments.
Flatirons Golf Course Facility
The Flatirons Golf Course Facility design is currently in permitting. Staff received
notice that the current high volume of incoming permits and their available
resources to complete reviews have resulted in delays. They are currently running
approximately three/five weeks behind the anticipated response date.
Delays in response, an unprecedented cost escalation, and labor shortages in the
construction industry have caused staff, consultants, and contractors to consider a
later start date for this project. Evaluation is still underway for a possible early
Spring start on the new building. Staff will continue to update PRAB as more
information is available.
Planning Projects Underway
Staff or contractors continue to work on the following projects and will update the
PRAB as major milestones are achieved:
Pleasant View Fields: Access, Parking, and Improvements Study
D. Operations Update
Boulder Reservoir:
2022 After Action Review: As the peak season winds down the reservoir
staff is preparing the annual After-Action Review (AAR) of the peak season
and boating program. The department uses the adaptive management
principles to evaluate and improve services continually. While the Boulder
Reservoir Master Plan guides long-term goals, the plan also calls for annual
reviews and refinements to help us achieve those goals in an ever-changing
environment.
This process involves a city-sponsored questionnaire to gather
feedback as one tool to inform the 2023 planning process. An annual
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questionnaire is developed, including both consistent questions year-
to-year and feedback opportunities for current issues, to understand the
visitor’s perspective and respond appropriately through refinements in
the operations and management of the recreation at the reservoir.
2022 AAR Timeline:
• August: Internal kick off
• September: Data analysis and questionnaire coordination
• October: Questionnaire released, analysis of qualitative and
quantitative data begins.
• November: Continued analysis; Develop and Evaluate potential
adjustments with leadership and the PRAB.
• December: Finalize 2023 operational plan and develop
communications
2022 Ironman 70.3: The reservoir hosted the Ironman 70.3 triathlon on
Saturday, August 6. Ironman staff began setting up on Monday, the
Reservoir was closed to the public on Thursday at 11:00 a.m. to allow for
bike drop-off. The swim area was open for athletes and their families to
enjoy from 2:00 pm – 6:00 p.m. Boulder Aquatics Masters hosted an
Open Water Swim (OWS) Thursday morning, and the Reservoir hosted
another OWS Friday morning. Friday evening Ironman offered a kids run
for the participants. Reservoir staff was onsite Saturday morning at 3:30
am to welcoming Ironman staff into the facility while athletes, families,
and friends arrived between 4 – 7 am. 2,158 total athletes participated in
the 2022 Ironman. The City of Boulder water safety team provided water
safety for the 1.2-mile swim with 25 staff on the water in addition to 5
volunteer powerboats and approximately 25 volunteer kayaks and stand-
up paddleboards. During the swim 30 athletes were assisted from the
water by reservoir water safety staff unable to complete the swim. There
was one critical incident during the swim. This athlete was transported to
Boulder community hospital and passed away on Monday. From the
water, athletes went on to complete the bike and run portions of the event
on the county roads and paths around the reservoir. Athletes, families, and
spectators were able to enjoy food and drinks provided by partner
Driftwind. The reservoir saw over 10,000 visitations over the 3-day
period (not including volunteers, city of Boulder staff and Ironman staff).
This event will move to June in 2023.
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• Natural Lands
Urban Wildlife Management: In May 2022, staff collaborated with other
departments and agencies to relocate an osprey nest near the entrance to the
Boulder Reservoir. At that time, it was unknown if the nest would be
successful due to the later timing of the nest relocation. For several weeks,
volunteer reports identified that there were indeed nestlings. Unfortunately,
newer reports indicate that the nest has recently been abandoned. Staff is
hopeful that with the early success this year, this nesting pair will return to try
again next year.
• Urban Park Rangers
BPR has been working to build the Urban Park Ranger program with pilot
funding from City Council awarded in May 2021. A Lead Ranger, Aaren
Morrell, started with the City in early May and has since been joined by one
full-time ranger and one seasonal ranger, with a second full-time ranger
currently in recruitment. Since May, staff has been working to develop
standard operating procedures and build the necessary elements of an
enforcement workgroup, while actively patrolling the park system and
developing relationships with other agencies, service providers and
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community members. These three rangers have completed 166 patrols, made
well over 1000 non-enforcement contacts, as well as almost 300 enforcement
contacts to date. Enforcement contacts include contacts with community
members where either a warning or a summons were issued. Staff look
forward to continuing to grow this program, supporting other department and
city staff as they protect the parks and educate residents and visitors on park
safety, etiquette, wildlife, and conservation.
• Recreation Facilities and Aquatics
North Boulder Recreation Center (NBRC): The NBRC will be closed
August 13 through 21 for annual maintenance. During this time the facility
will be deep cleaned, flooring will be refinished, and the tennis/pickleball
courts will also be resurfaced starting the 15th. While the building is closed,
all normal aquatic operations will take place at EBCC. The building will
reopen Monday, August 22, the courts will remain closed until the resurfacing
is completed, near Labor Day. Upon completion of the resurfacing of courts at
NBRC, the space will be more multi-use, with 4 tennis courts and 8 pickleball
courts.
East Boulder Community Center (EBCC): The EBCC will be closed
August 27 through September 5 for annual maintenance shutdown. All normal
annual maintenance will occur during this time including a deep clean of the
facility and flooring refinishes. While the facility is closed the NBRC will
have increased aquatic operations. Rainbow Childcare will be vacating the
building during shutdown and upon reopen of the building some additional
programs will begin in the ballroom and other meeting spaces.
South Boulder Recreation Center (SBRC):
Staff recently painted new pickleball lines on the tennis courts at
SBRC. There are now 8 pickleball courts within the 4 tennis courts
still existing, making this more of a multi-use space for the
community. The addition of pickleball lines at SBRC will help to
ensure access for pickleball players while the courts at NBRC are
being resurfaced.
With continued heavy rains, water intrusion from an exterior wall has
been discovered at SBRC. This water intrusion has delayed the gym
floor installation. The Facilities Department is moving forward with
work to mitigate the issue to allow the gym floor install to move
forward in a timely manner. While staff hope the work will be
completed during the month of September, it is possible further delays
may push some of the project into October.
Staff believe that all causes of water loss in the pool at SBRC have
been identified and final repairs should finish in the month of
September. Target date for completion is on or before October 1.
Following the repair staff will work to refill, heat, and treat the water
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at SBRC in a timely manner to reopen the aquatic portion of the
facility.
Scott Carpenter Pool: With many staff returning to high schools and
colleges, the team is experiencing normal end of summer staffing level
reductions, which are in addition to the ongoing national lifeguard
shortage. The priority for operations for the summer season up to and
including Labor Day will be Scott Carpenter Pool. After Labor Day,
the priority will be to operate indoor locations instead of Scott
Carpenter as variable weather in late summer and early fall reduces
reliability of outdoor operations.
• The leisure pool at Scott Carpenter will operate a full season as
normal this year. With BVSD going back to school August 17,
the leisure pool will close for weekdays starting at that time.
Weekend operations of the leisure pool will continue for
normal hours up to and including Labor Day. As the aquatics
team recently experienced the loss of a staff member, it is
possible amenities, including the slides, may not be operational
on select days or times.
• The lap pool will continue with normal summer operations
through August 21. Starting August 22, the lap pool will be
available for reduced hours, from 11am-6pm, due to staffing
shortages. The lap pool will remain open through Labor Day. It
is likely that Scott Carpenter Pool’s last day of operations this
summer will be Labor Day due to staffing shortages. Staff are
still working to determine if any September hours at Scott
Carpenter will be feasible this year.
Pools Special Initiative Grant Update and Recruit Efforts: Staff continue
to implement recruitment and retention efforts as part of the Pools Special
Initiative. The grant measurement period ends September 30, at which time
staff will prepare and report out on all measures.
The Work to Win raffle encouraged team members to work additional hours
each week, with raffle tickets given out for those working 20 and 30 hours or
more a week. The goal was to increase the average hours worked by existing
staff members from 13 hours per week in the first two weeks of summer to
just 20 hours per week. This change alone across the existing team would
allow us to add about 500 operational hours weekly.
Stay Bonuses will allow staff who remained employed with us through the
entire season, and work at least one full shift the two weeks following Labor
Day to be eligible for an extra $1 per hour on every hour worked June through
September 4. The team is hopeful this incentive will encourage anyone who is
remaining local to work even just one day a week in the fall.
The More the Merrier, referral program, offers staff who refer a new
employee and the new employee $100 each, awarded once the new employee
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works 50 total hours. Employees can refer an unlimited number of new staff
as long as they meet all other requirements. This program also awards existing
department staff in other areas the same $100 bonus if they transfer into an
aquatics position at the end of their current seasonal employment. With camps
and the reservoir swim beach season coming to an end the team is hopeful we
may receive some new aquatics employees this way.
In addition to grant specific initiatives the marketing team continues to
support aquatic recruitment efforts. The most recent campaign builds from the
superhero theme and leans into our desire to hire aquatics professionals of all
ages, especially those who may have daytime availability. Lifeguarding can be
a rewarding career for anyone looking to remain active, have social
opportunities, and give back to the community.
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AGENDA ITEM #5A
C I T Y O F B O U L D E R
PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM
MEETING DATE: August 22, 2022
AGENDA TITLE:
2022 Joint Use Agreement Between the Boulder Valley School District and the City of Boulder
PRESENTERS:
Ali Rhodes, Director, Parks and Recreation Department
Bryan Beary, Senior Recreation Manager, Community Building + Partnerships
EXECUTIVE SUMMARY:
The purpose of this item is for the Parks and Recreation Advisory Board (PRAB) to
review and consider approval of a multi-year intergovernmental agreement with the
Boulder Valley School District (see Attachment A).
The City of Boulder (the City) and the Boulder Valley School District (the District) have
maintained intergovernmental agreements aimed at promoting the health and general
welfare of the community for over sixty years. Most recently in 2016, a five-year master
joint use agreement (JUA) was executed for the mutually beneficial use of all recreation
facilities within the city which are owned and operated by both entities. In 2021 the
parties, desirous of a continued working relationship, entered an updated one-year JUA as
facility repairs were conducted at one of the shared properties.
The PRAB is being asked to consider this matter and take action in the form of a motion
to approve a three-year agreement.
BACKGROUND:
The Boulder Valley School District and the City of Boulder are mutually interested in
providing educational and recreational facilities to serve students and residents. It is
agreed by both parties that working together to maximize the use of existing and future
recreational facilities is mutually beneficial for both parties and the broader community.
In addition, the 2022 Boulder Parks and Recreation Master Plan includes direction
toward the development of enhanced relationships with certain organizations including
BVSD (see Building Community and Relationships – Goal 3 Strengthen and Build
Partnerships). Both entities are authorized by law to organize, promote and conduct
community recreation programs, to establish park areas, playgrounds and recreational
facilities and to acquire, improve, maintain and operate these areas. The prior joint use
agreement between BVSD and the city, entered into on July 1, 2021, expired on July 1,
2022. It is the desire of both parties to execute the proposed agreement in August to align
with the academic year.
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AGENDA ITEM #5A
Recognizing the expiration of the above-referenced agreements, the city and the BVSD
have developed a mutually beneficial JUA that maximizes the efficient use of existing
and future recreation assets. The term of the agreement is three years beginning in August
2022.
ANALYSIS:
Throughout 2021 and 2022, staff representatives from both parties have worked to
develop a forward-looking JUA reflecting the community’s values and enhancing the
shared use of recreation facilities and assets to benefit the Boulder community and
particularly area youth.
Key elements of the proposed JUA include:
•The term of the Agreement would be three years.
•The District allows the city use of designated school district facilities including the
Manhattan Middle School gymnasium during weekday evenings when not being
used by the District and the Summit Charter Middle School interior rooms for camp
activities during the summer months.
•The city allows the District continued prioritized use of city facilities including
pools at the South and North Boulder Recreation Centers, Scott Carpenter Ball
Field, and Flatirons Golf Course for District-run competitive sports programs.
•The use of the Tantra Park Multi-Purpose Field and adjacent Summit Charter
Middle School parking lot, by the city or the District, has been clarified to recognize
the shared use of these facilities and avoid scheduling conflicts.
•Rental or use of these facilities, by the city or the District, to third parties is no
longer permitted within the scope of the agreement to align with broader District
community use polices.
•Clarification on maintenance, irrigation, and management responsibilities for
facilities at Centennial Middle School (tennis courts), Eisenhower Elementary
School (baseball, soccer, tennis), Crest View Elementary School (sport field), BCIS
High Peaks Elementary (irrigation).
•A Joint Use Interagency Team (JUIT) composed of staff representatives from the
District and the city will meet bi-annually to schedule the use of identified
properties, explore mutually beneficial capital planning projects and discuss any
contractual issues.
Both the BVSD and the city are interested in cost-effectively providing students and
residents access to community educational and athletic facilities while responsibly
managing their respective resources. With that in mind, both entities have made a good
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AGENDA ITEM #5A
faith effort to, over time, minimize the exchange of money for use of the other party’s
facilities. In the proposed JUA, over the three-year term of the agreement, the intent is
that the value of the use and services enjoyed and provided by each party is substantially,
equally beneficial to both parties financially. To the extent that a substantial disparity
exists, staff will attempt to adjust services through additional facility allowances, or in-
kind services, so that no money shall be exchanged as compensation for any single year
imbalance.
Essentially, the city will be providing the BVSD with continued priority scheduled access
to indoor swimming pools, an outdoor baseball field, and the golf course for use by its
student athlete populations. BVSD will provide the city access to district facilities for
summer camp programming, and gymnasium access for programs and community use.
The proposed JUA also calls for a working group composed of city and BVSD staff who
will seek to identify new or existing properties that have the greatest potential to meet the
recreation needs of the two organizations and the Boulder community. On a bi-annual
basis, staff representatives from both parties will meet to review and discuss property use
and evaluate facility conditions – including the lifecycle and capital repair schedule for
facilities involved. An annual review of the exchange of benefits will focus on hours of
use, costs, fees and charges and potential capital investments. Goals from the 2022 Parks
and Recreation Master Plan will help to provide continued direction for aligning this use
most strategically in support of community needs.
On July 25, 2022 staff presented the proposed agreement to the PRAB with a
recommendation for a three-year term. The PRAB sought clarification on the term
“substantial disparity” in the financial reconciliation of facility use between parties. This
language was crafted and negotiated to balance the District’s desire to have a JUA
without financial reconciliation or exchange of funds, and the city’s strong focus on
financial stewardship that seeks to understand and allocate the cost of services in order to
maintain cost recovery targets (and thereby avoid unintentional subsidy). The intent the
parties sought to convey in this agreement language is that the first step is always to work
collaboratively through the JUIT to reduce disparities and hopefully achieve balanced use
– but if that is not possible, the city reserves the right to recoup expenses with some level
of discretion since it is hard to predict future community needs or facility variables
cleanly and comprehensively. Initially this was triggered by a fixed dollar amount, but
variability season-to-season led the parties to modify the language for more flexibility.
IMPACTS:
Recreation facilities are important building blocks to creating a healthy community.
Throughout the implementations of the JUA, Boulder community members will witness
two large government agencies working collaboratively to achieve the community’s
recreation goals.
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AGENDA ITEM #5A
Economic: Fields and facilities are community assets that support both free and paid
community programs. The collaborative effort between the city and the BVSD will help
identify cost savings to both entities while making additional recreational opportunities
available to the community. In exchange for a reduction in fees traditionally assessed to
BVSD for the use of city property, the department will receive increased access to the
District’s gymnasium and building inventory without incurring the capital costs
associated with having to build or maintain added facilities. In partnership, BVSD will
continue to enjoy these assets on a priority scheduled basis.
Environmental: All fields and facilities are located in safe and environmentally friendly
locations for community members. Both parties agree to maintain their respective fields
and facilities throughout the term of the agreement.
Social: Increased availability to recreation spaces will allow the community locations to
actively recreate together.
OTHER IMPACTS:
Fiscal: It is anticipated that the parties will work in good faith to reduce the exchange of
cash compensation over time.
Staff time: The execution of this agreement will save many hours of staff time annually
managing programming and scheduling duties. An existing staff member will be
responsible for contract management.
STAFF RECOMMENDATION
Staff requests PRAB’s consideration of this matter and action in the form of the
following motion:
Motion to approve the 2022 Joint Use Agreement Between Boulder Valley School
District and City of Boulder and authorize the City Manager to make minor amendments
prior to or during the term of this agreement in order to ensure that the agreement is
managed in a manner that is consistent with applicable laws and the policies and
regulations of the City of Boulder.
NEXT STEPS:
Staff will consider the PRAB and public’s feedback and make any necessary revisions to
the proposed agreement. If approved, staff will present BVSD with a final version of the
agreement for BVSD School Board approval and an anticipated August 2022 start date.
ATTACHMENTS:
Attachment A: 2022 Joint Use Agreement Between Boulder Valley School District and
City of Boulder
19
Intergovernmental Agreement
Between the Boulder Valley School District No. RE-2 and the City of
Boulder For Use of Recreation Fields and Facilities
Intergovernmental Agreement Executive Summary
This Intergovernmental Agreement (this "Agreement") is between the Boulder Valley
School District No. RE-2 (the "District") and the City of Boulder (the "City") to promote the
health and general welfare of the community and contribute to the enhancement of the
recreational opportunities afforded to the children in the community. The District and the
City may hereinafter be referred to individually as a "Party" or collectively as the "Parties."
The IGA shall be for a term of three years, during which time it is the intent of both parties
to operate in good faith and with continued interest in preserving an Agreement in future
years.
In general, and as more fully described in the Intergovernmental Agreement (the "IGA"), the
District agrees to allow the City to reserve the District-designated recreation facilities for
City staffed and managed programming during time such as evenings, weekends, holidays,
and school breaks when the District is not using the facilities. In turn, the City agrees to
allow the District to reserve for student use designated City recreation facilities.
The IGA will designate the specific recreation facilities to be reserved for use and address
rental fees, access, security, supervision, maintenance, custodial services, and repairs or
restitution. In addition, the IGA contains a procedure for resolving disputes, a mechanism
for scheduling use of the facilities, and an allocation of costs, risks, and insurance.
1
Attachment A BVSD Joint Use Agreement
20
Intergovernmental Agreement between the Boulder Valley School District No.
RE-2 And the City of Boulder for Use of Recreation Fields and Facilities
This Intergovernmental Agreement (this "IGA") is made and entered into as of the 9 th day of
August, 2022 by and between Boulder Valley School District No. RE-2 (the "District" or
"BVSD") and the City of Boulder, a Colorado home rule municipality (the "City" or
"COB"). The District or BVSD and the City or COB may hereinafter be referred to
individually as a "Party" or collectively as the "Parties."
Recitals
WHEREAS the Parties are authorized to enter into this IGA pursuant to the C.R.S. §
29-1-203 et. seq.
WHEREAS C.R.S. §29-1-203 authorizes/encourages school districts and cities to organize,
promote, and conduct community recreation programs and activities to promote the health
and general welfare of the community; and
WHEREAS the District is the owner of real property in the City, including facilities and
active use areas that are capable of being used by the City for community recreational
purposes; and
WHEREAS the City is the owner of real property in the City, including facilities and active
use areas that are capable of being used by the District for school recreational purposes; and
WHEREAS under appropriate circumstances, these publicly held lands and facilities should
be used most efficiently to maximize use and increase recreational opportunities for the
community.
NOW, THEREFORE, the District and the City agree to cooperate with each other as follows:
1. Term
The term of this IGA will begin on August 9, 2022 and will continue for a period of
three (3) years, unless sooner terminated as provided herein.
2. Effective Date
This IGA shall be effective upon approval by and the last signature of the authorized
officials for the District and the City following inspection of affected property as
outlined in this IGA.
3. Cooperative Agreement
As provided herein, the District and the City agree to cooperate in coordinating
programs and activities conducted on all their respective facilities listed in
Attachment A, "City Use of District Facilities," and Attachment B, "District Use
of City Facilities," both attached hereto and made a part hereof. The District and the
City shall have the right to add or exclude properties during the term of this IGA,
provided that any such change shall be in writing and approved by both the District
and the City. Reference to "District Property" or "City Property" in this IGA shall
include the facilities and the property upon which the facilities are located. As used
in this IGA, "Owner" shall mean the Party to this IGA that owns a particular
property and/or facility covered by this IGA, and "User" shall mean the other Party
using the Owner's property and/or facility under the terms of this IGA.
2
Attachment A BVSD Joint Use Agreement
21
4. Permitted Uses
a. District Property
i. District Use
"District Use" shall be defined for this IGA as the dates and times
that schools in the District are normally in session. School is
typically in session from the second week in August through the end
of May. District Use also includes activities scheduled by individual
schools, at their own school site or at other sites covered by this
IGA, that take place after school hours, on weekends, on school
holidays and vacations, and at such other times as District Property
is being used by the District for District- or school sponsored
activities. District Use also includes athletics and other sponsored
activities that support the District's students.
ii. City Use
When not in use by the District and subject to the schedule developed
by the District and the City, the City will be entitled to use District
Property as listed in Attachment A, for community recreational
programming operated by the City for the benefit of the District's
students, the District, and the City at large. The City shall abide by
District Board Policy KF/KF-R, Community Use of School
Facilities/Community Use of School Facilities--Regulation
( Attachment E ) while coordinating the City operated programming
of recreational activities on the District Property. In planning
programs and scheduling activities on District Property, the safety,
academic, athletic, and recreational needs and opportunities of
school-aged children will be the highest priority and be adequately
protected.
iii. No Third-Party Use
This IGA between the City and the District authorizes the City
operated and staffed programs only in the District's facilities and on
the District's properties. No third-party usage for youth and/or adult
programs is authorized. Neither Party shall be authorized to allow
use by any contract service provider on the other Party's property.
Any third-party seeking use of the District's facilities must go
through the Community Schools Community Use program pursuant
to District Board Policy/Regulation KF/KF-R, Community Use of
School Facilities/Regulation the location of which are in
Attachment E, "BVSD Board Policies," attached hereto and made a
part hereof.
b. City Property
i. City Use
The City shall be entitled to priority use over District use of City
Property for the regular conduct of parks, recreation, and
community service activities and/or programs.
3
Attachment A BVSD Joint Use Agreement
22
ii. District Use
When not in use by the City and subject to the schedule developed
by the City and the District, the City will permit the District use of
City Property as listed in Attachment B, for the District's educational
and recreational activities and/or programs, provided such use by the
District is in accordance with all City rules, regulations, policies, and
City code provisions.
5. Compliance with Law
All use of District Property and City Property shall be in accordance with state and
local law, C.R.S. §29-1-203. In the case of a conflict between the terms of this IGA
and the requirements of state law, state law shall govern. Any actions taken by the
District or the City that are required by state law but are inconsistent with the terms
of this IGA, shall not be construed to be a breach or default of this IGA.
6. Communication
a. Designation of Employees
The District and the City shall respectively designate an employee with
whom the other Party, or any authorized agent of the Party, may confer
regarding the terms of this IGA.
b. Joint Use Interagency Team
The District and the City shall establish a Joint Use Interagency Team
("JUIT"), composed of staff representatives of the District and the City, to
develop the schedule for use of District and City Property, to recommend
rules and regulations for the District and the City to adopt, to implement this
IGA, to monitor and evaluate the joint use project and this IGA, and to
confer to discuss interim problems during the term of this IGA.
i. Annual Review
The JUIT shall review this IGA once each year to evaluate this IGA,
determine changes to the schedule, if any, and to propose
amendments to this IGA. If the JUIT is unable to reach a solution on
a particular matter, it will be referred to the District's Executive
Director of Community Schools and the City's Parks and Recreation
Director, or their designees, for resolution.
ii. Hours of Operation
The hours and time of facility use shall be reviewed and adjusted as
needed every six (6) months at the JUIT meeting.
7. Scheduling Use of City Property
a. Master Schedule
i. Development and Priorities
The District and the City shall develop a schedule for joint use of
District and City Property to allocate property use by the District
and the City. The District will give the City priority scheduling for
facilities outlined in Attachment A. The City will give the District
priority scheduling for the facilities outlined in Attachment B.
4
Attachment A BVSD Joint Use Agreement
23
ii. Reviews and Revisions
The JUIT shall discuss the schedule, review, and evaluate the status
and condition of jointly-used properties and modify or confirm the
upcoming season's schedule at the regular annual meeting or at such
other times as mutually agreed upon by the District and the City.
b. Scheduling of City Property
The City shall have the responsibility of scheduling the use of City Property
when the City and the District are not using the Property.
c. Scheduling of District Property
The District shall have the responsibility of scheduling the use of District
Property when the City is not using the Property. Use of the District's
facilities shall be in accordance with the most recent regular procedures of
the District for granting permits for the use of school facilities, as set forth in
the District's policy KF/KF-R, the location of which can be found on
Attachment E. The District's policy may be amended from time to time; the
most recent policy language should be referenced at BVSD Board Docs
under the School-Community Relations policy section.
8. Documentation and Allocation of Operational Costs
a. Tracking Use of Facilities
The District and the City shall each track use of their respective properties
under this IGA.
b. Documentation of Costs
The District and the City shall each maintain records of costs associated with
this IGA.
c. Payment of Overtime
Each Party shall bear the cost of any overtime incurred by their employees in
carrying out this IGA. Each Party shall provide to the other Party an accounting
on an annual basis of all overtime costs incurred as a result of overtime duties carried
out by their respective employees.
9. Fees and Charges
a. Documentation of Fees
The District and the City shall maintain records of fees and charges
associated with this IGA. The record will be kept electronically and shared
as requested or needed with either Party. Documentation of fees should be
based on actual usage by the District and the City.
b. Annual Review of Benefits
i. Mutual Benefit
The intent of this IGA is that it will be mutually beneficial to both
the District and the City. The District's Executive Director of
Community Schools and the City's Director of Parks and Recreation
shall annually review the exchange of benefits derived by each Party
based upon hours of use, costs, fees, and charges, or capital
investments.
5
Attachment A BVSD Joint Use Agreement
24
ii. Reconciliation
The Parties will work in good faith to attempt to reduce any
imbalance in the value of the use and services enjoyed or provided
by each Party under this IGA so that this IGA is substantially,
equally beneficial to both Parties financially recognizing, however,
that the main purpose and mission of each Party is to provide
benefits to students and community. The JUIT shall annually review
the comparative use and benefits of the Parties. To the extent that the
JUIT determines that there is a substantial disparity, it shall discuss
the possibility of adjusting a Party's use and/or consider an
allowance for in-kind services or payment.
iii. Based upon Actual Usage
Reconciliation will be calculated on actual usage of facilities
outlined in this IGA. It is incumbent upon both Parties to review
documentation of actual usage and agree on any associated financial
remuneration prior to the actual compensation exchange. An
anticipated financial value of usage is provided in Attachment C and
in Attachment D.
iv. Adjusting Imbalances
As provided above, to the extent that the JUIT determines that there
is a substantial disparity, it shall discuss the possibility of adjusting a
Party's use and/or consider an allowance for in-kind services or
payment.
10. Improvements
a. Alterations
The District shall obtain prior written consent of the City to make any
alterations, additions, repairs or improvements to City Property. The City
shall obtain the prior written consent of the District to make any alterations,
additions, repairs or improvements to District Property.
b. Expense
Any such alterations, additions, repairs or improvements will be at the
expense of the requesting Party and must comply with all applicable
infrastructure codes, standards and guidelines, unless otherwise agreed.
c. Improvements Requiring Adjustment to this IGA
Should any facility included in this IGA require repair, renovation or other
maintenance that impacts the terms of this IGA, that matter shall be
discussed by the JUIT as outlined in this IGA.
d. Demolition
Each Party may, for good cause, require the demolition or removal of any
temporary or permanent alterations, additions, repairs or improvements
made by the other Party at the expense of the Party that made such
alteration, addition, repairs or improvement.
e. Ownership
6
Attachment A BVSD Joint Use Agreement
25
The District and the City shall each retain title and possession of their
respective land and facilities covered by this IGA. Capital improvements to
District or City Property become the property of the owner of the property
regardless of which Party made and/or paid for the improvements.
11. Interagency Training
The District and the City shall operate a joint training and orientation program for
key personnel implementing this IGA. Monitors for both parties and supervisors at
the District and the City will go over procedures relating to the use of such things as
keys, opening buildings, and responding to emergencies. This shall be an agenda
item at the JUIT. The District and the City shall be responsible for ensuring their
employees attend the training.
12. Supervision, Security, and Inspections
a. Supervision and Enforcement
i. Training
The City shall train and provide an adequate number of competent
personnel to supervise all activities authorized by the City on
District Property. The City shall observe and ensure that all District
Board Policies, including KF/KF-R, the location of which can be
found on Attachment E, are followed while coordinating its
activities or programs on the District's property.
ii. Supervision
The City shall provide a City employee on site for all indoor
programs on the District Property. Outside programs shall be under
the management of the City but may not have an on-site supervisor.
iii. Pool Access
For pool access, the City will provide a City employee to open and
close the Recreation Centers if used before or after hours for District
Use. The City will also supply an appropriate number of lifeguards
based on City Policy.
iv. Scott Carpenter Park
For Scott Carpenter Park access, the City shall provide a City
employee to open and close the facility when used by the District.
v. No Charges
Neither Party shall bill the other for Monitors or supervision of their
facilities.
b. Security
The District shall provide only City employees with access to District
Property. The District will provide keys, security cards, and training as
needed to the City's identified employee(s) responsible for opening and
locking District Property while supervising activities or programs.
c. Inspections and Notification
The User shall inspect the Owner's Property after use to ensure that sites are
returned in the condition they were received. The User shall ensure the
Owner is notified within 48 hours in the event that the Owner's Property
7
Attachment A BVSD Joint Use Agreement
26
suffers damage during User's use.
13. Supplies & Equipment
The User shall furnish and supply all expendable materials and recreational
equipment necessary to carry out its programs while using the Owner's Property. An
inventory of existing equipment will be noted by the JUIT and reviewed and
updated on an annual basis.
14. Maintenance, Custodial Services, and Toilet Facilities
a. Maintenance
i. Due Care
The User agrees to exercise due care in the use of the Owner's Property. The
User shall keep the Owner's Property in neat order during the times of use.
ii. Maintenance and Standards
The Parties agree that their respective properties under this IGA will
be maintained in clean, safe, and in general good repair throughout
the Term or any extension thereof. Unless otherwise stated in this
IGA, each Owner shall be solely responsible for the repair,
maintenance, and reasonable safe operation of their properties,
including and not limited to, existing or improved infrastructure on
those properties such as sprinkler heads, irrigation lines, turf,
fencing, backstops, goal posts, water fountains, lighting, waste
receptacles, restrooms, net and flooring.
iii. Level of Service - Notice
The Owner will be responsible for normal maintenance of all of its
properties under this IGA at basic level of service subject to normal
wear and tear. The Owner shall notify its Users of any known
change in condition of its properties.
iv. Toilet Facilities
Cleaning and maintenance of the District and the City toilet facilities
shall be performed during regular custodial hours. These will be
weekday daytime hours unless otherwise agreed by the Parties.
v. Utilities
Each of the Parties is responsible for continued operation of utilities
servicing their respective properties under this IGA regardless of use
or maintenance herein.
b. Custodial
The Owner shall make its trash receptacles available during the User's use of
Owner's Property. The User shall encourage community users to dispose of
trash in the trash receptacles during its use.
c. Temporary Toilet Facilities
The City may place temporary, portable, restroom facilities at the District's
outdoor Properties with prior approval and at the discretion of the District. It
shall be the responsibility of the City to maintain these facilities.
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Attachment A BVSD Joint Use Agreement
27
15. Parking
Motor vehicle and bicycle parking shall be permitted in adjacent Owner parking lots
by community users during the City's use or the District's use of a site on a 'first
come, first served' basis.
16. Restitution and Repair
Unless otherwise mutually agreed, the User shall be wholly responsible to fund the
repair or replacement of any and all damage or vandalism to the Owner's Property
occurring during the User's use of that Property.
a. Reimbursement Procedure
i. Notice
The Owner shall provide notice by sending an invoice to the User's
designated employee within thirty (30) days of completion of repairs
or replacement of damaged Property.
ii. Itemized Invoices
The invoice shall itemize all work hours, equipment, and materials
with cost rates as applied to the repair work. If the repair is
completed by a contractor, a copy of the contractor's itemized
statement shall be attached. Actual costs shall be reimbursed if less
than estimated and/or fixed costs. The User shall reimburse the
Owner within ninety (90) days from receipt of such invoice.
17. Disagreements
a. Notice
The User shall retain the right to disagree with any and all items of damage
to buildings or equipment as identified by the Owner, provided this
objection is made within ten (10) days of the User receiving notice from the
Owner. The User shall notify the Owner of any objection in writing by letter,
or email to the Owner's designated employee. The User shall clearly identify
the reasons for refusing responsibility for the damages. Failure to file the
objection within the prescribed time period shall be considered an
acceptance of responsibility by the User.
b. Investigation
After proper notification, members of the JUIT, or other designated
employees of the City and the District, shall make an on-site investigation
and attempt a settlement of the disagreement.
c. Dispute Resolution
In the event an agreement cannot be reached, the matter shall be referred to
the City's Parks and Recreation Director and BVSD Executive Director of
Community Schools, or their designees, for resolution.
d. Emergency Repairs
The Owner shall have the right to make immediate emergency repairs or
replacements of Property without voiding the User's right to disagree.
9
Attachment A BVSD Joint Use Agreement
28
18. Liability and Indemnification
Neither Party is required to indemnify the other in connection with this IGA.
However, each Party assumes responsibility for its actions and omissions in the
performance or failure to perform work under this Contract, as well as the actions
and omissions of its agents and employees. Neither Party waives or intends to waive
the limitations on liability which are provided to the Parties, their officers, and
employees under the Colorado Governmental Immunity Act, Section. 24-10-101 et.
seq., C.R.S.
19. Insurance
The Parties are each authorized under C.R.S. §24-10-115 (2)(a) to self-insure, and,
pursuant to such authorization do so self-insure. The Parties further agree, without
waiving any governmental immunity protections to which it and its officials or
employees are entitled under C.R.S. 24-10-101, et seq., as amended, to obtain
adequate insurance to cover the liability and other risks to which they may be
exposed as a result of the services to be provided pursuant to this IGA, if it does not
already have such insurance, to maintain such insurance throughout the term of this
IGA.
20. Termination
This IGA may be terminated at any time by either Party with ninety (90) days’ written notice.
21. General Provisions of the Entire IGA
a. Entire IGA
This IGA constitutes the entire understanding between the Parties with
respect to the subject matter and nothing in this IGA shall affect any other
agreement between the City and the District now in effect. This IGA shall
replace, void, and supersede any and all existing or former joint use or lease
agreements between the Parties which shall come under the governance of
this IGA.
b. No Third-Party Use
Third-party usage is not permitted by either Party. Neither Party shall be
authorized to allow use by any contract service provider on the other Party's
property.
c. Binding Effect
This IGA shall be binding upon the Parties and their successors in interest.
10
Attachment A BVSD Joint Use Agreement
29
d. Notice
Any notice required by this IGA shall be in writing, made by hand-delivery
or certified mail, return receipt requested, or by email to a valid email
address as stated below or as updated in the future and addressed to the
following:
Executive Director of Community Schools
Boulder Valley School District
6500 Arapahoe Road
Boulder, Colorado 80303
renee.williams@bvsd.org
—- AND —-
Director of City of Boulder Parks and Recreation
3198 Broadway-IRIS Center
Boulder, CO 80304-2644
rhodesa@bouldercolorado.gov
e. Effective Date of Notice
Notice given by hand-delivery shall be effective immediately and notice by
all other means shall be effective three (3) days after it is deposited in the
United States mail depository correctly addressed with sufficient postage for
delivery or emailed to a valid email address and to the authorized
representative of the Party as indicated above.
f. Colorado Law
The rights and obligations of the Parties under this IGA shall be interpreted
and construed in accordance with Colorado law.
g. Authorized Signers
The Parties represent that the individuals signing this IGA on their behalf
possess full power and authority from their respective governing body or
board in compliance with Colorado law.
h. Waiver
Waiver of any right under this IGA shall not operate as, or be construed to
be, a waiver of any subsequent breach of the same or any other provision of
this IGA.
i. No Assignment
No provision of this IGA shall be assigned by either Party without prior
written consent of the non-assigning Party.
j. Cooperation
Each Party agrees to perform all other acts and execute and deliver all other
documents as may be necessary or appropriate to carry out the purposes of
this IGA.
k. Severability
Each provision of this IGA shall be severable. If any provision is held
11
Attachment A BVSD Joint Use Agreement
30
invalid, contrary to, or in conflict with any law or regulation by a tribunal
with competent jurisdiction, the remainder of this IGA shall remain in effect.
I. Days
Whenever the term "day" or "days" appears in this IGA, it shall be construed
as business day(s) not including holidays or weekends.
m. Force Majeure
Neither Party shall be liable to the other for any delay in, or failure of
performance of, any promise contained in this IGA, nor shall any delay or
failure constitute default or give rise to any liability for damages, if and to
the extent that such delay or failure is caused by "force majeure." As used in
this IGA, "force majeure" means conditions that are beyond a Party's control
and include acts of God; acts of the public enemy; acts of any governmental
entity that has jurisdiction over either Party in its sovereign or contractual
capacity; fires; floods, epidemics; pandemics; quarantine restrictions; strikes
or other labor disputes; freight embargoes; illegality; or unusually severe
weather. In the event of a pandemic, such as COVID-19, the Parties
acknowledge that the availability of one or more of either of their respective
properties for use under this IGA may be restricted or curtailed for a period
of time in a Party's sole discretion upon its determination that the action is
necessary for the public health, safety and welfare or to comply with
Executive Orders, Colorado Department of Public Health and Environment
Orders, or other health agency guidance or protocols. In the case of a force
majeure event, the affected Party’s representative, designated in Section 6.a.,
will promptly notify the other Party's representative.
22. Amendments
This IGA may not be modified, nor may compliance with any of its terms be
waived, except by written instrument executed and approved in the same manner as
this IGA.
23. Fund Availability
Financial obligations of the District or the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted, and
otherwise made available.
24. No Third-Party Rights
This IGA is for the benefit of the District and the City and creates no rights in third
parties. Neither Party shall be authorized to allow use by any contract service
provider on the other Party's property.
25. Negligence
Notwithstanding any other provision of this IGA to the contrary, no term or
condition of this IGA shall be construed or interpreted as a waiver, express or
implied, of any of the immunities, rights, benefits, protection, or other provisions of
the Colorado Governmental Immunity Act, Section 24-10-101 et seq., C.R.S., as
now or hereafter amended. The Parties understand and agree that liability for claims
for injuries to persons or property arising out of negligence of the City or BVSD, its
departments, institutions, agencies, boards, officials, and employees is controlled
and limited by the provisions of Section 24-10-101 et seq., C.R.S., as now or
hereafter amended.
12
Attachment A BVSD Joint Use Agreement
31
(Signatures on next page)
13
Attachment A BVSD Joint Use Agreement
32
DATED this _______ day of ,2022.
THE CITY OF BOULDER, COLORADO
By:
_________________________________________________________________
City Manager
1777 Broadway
Boulder, CO 80302
_________________________________________________________________
Attest by City Clerk
_________________________________________________________________
Approved as by City Attorney’s Office
-----------------------------------------------------------------------------------------------------------
BOULDER VALLEY SCHOOL DISTRICT RE-2
By:
____________________________________
Kathy Gebhardt
President, Board of Education
Boulder Valley School District
6500 Arapahoe Road
Boulder, Colorado 80303
ATTEST:
____________________________________
Laura Shafer
Secretary, Board of Education
_________________________________________________________________
Kathleen Sullivan, Legal Counsel
Boulder Valley School District RE-2
14
Attachment A BVSD Joint Use Agreement
33
ATTACHMENT A
City Use of District Facilities
Facilities not listed in this IGA may be available for rental, subject to the District's
applicable Community Use rates and policies, which are updated at:
https://rentals.bvsd.org/.
City Use of Manhattan Middle School of Arts and Academics - Gymnasium
The City has the use of Manhattan’s gymnasium for public recreational purposes. This
applies to the City operated recreation programs.
► August-May usage/access (152 days)
• Closed for use during school breaks, holidays, summer, school events as
determined by the school calendar and administration
► Monday--Thursday, 6:00 pm-10:30 pm
The City must rent through the District's Community Use program all other indoor and
outdoor spaces at Manhattan Middle School of Arts and Academics.
A map of the property is found in Attachment F of this Agreement.
City Use of Centennial Tennis Courts
There are eight tennis courts on the District's property at Centennial Middle School.
Over the past several decades, the tennis courts have been scheduled, maintained, and rented
by the City of Boulder as documented in successive Intergovernmental Agreements between
the District and the City, including the most recent IGA, signed on July 1, 2021. The City
and the District worked in good faith to repair the tennis courts and in the fall of 2021, the
City completed repairs. As of November 2021, and with agreement by both Parties, the City
transferred scheduling, maintenance, and rentals to the District. The District will continue to
schedule, maintain, and rent the Centennial tennis courts pursuant to Board policy KF and
Regulation KF-R for the duration of this Agreement and beyond unless otherwise agreed to
by both Parties.
The Parties recognize that the City offers fee-based tennis lessons through a Contractor who
is not a City employee, nor is there a City employee on District property during the lessons.
This constitutes Third Party Use and thus not allowable under the IGA. As such, the Parties
agree the City will rent the Courts through the District’s Community Schools Community
Use program in this situation, just as any other community member. This particular use shall
be outside the terms of the IGA Should the City offer tennis lessons taught by City
employees in the future, use of Centennial Tennis Courts will be re-examined and the IGA
adjusted accordingly.
A map of the property is found in Attachment F of this Agreement.
City Use of Summit Charter Middle School
In 1990, the City and District entered into an Agreement whereby the District sold the City the grass field
adjacent to what is now Summit Charter Middle School in exchange for additional land adjacent to Boulder
High School. Previous Joint Use Agreements established that the District was allowed to use the field for
school-related purposes such as meeting statutory requirements for students’ physical education, recess, and
15
Attachment A BVSD Joint Use Agreement
34
other school-related uses such as for athletics, activities, and events.
When the grass field is not in use by the District, the City maintains the right to rent it to community users for
revenue. Parking in that area is limited and renters of the City field regularly use and fill the District’s parking
lot. When this occurs, the District’s ability to host evening, weekend, or summer educational activities at the
school or provide community rentals is limited because the parking lot is utilized by the City’s renters. This
also limits the District’s ability to collect revenue for maintenance of the parking lot pursuant to Board policy
KF and KF-R.
The City and the District worked in good faith to find a reasonable solution. The Parties agreed that the
District has the right to use the adjacent field at no charge for educational and athletic activities during the
school year, in evenings, and in the summer and on weekends with reasonable notice given to the City for
scheduling purposes. The Parties agreed that the District has first right of refusal to use the District parking lot
for educational and athletics activities, Community Use, construction and facility maintenance, and other
District-sponsored activities and events. When not in use by the District, the City has the ability to utilize the
parking lot for their renters with reasonable notice given to the District for scheduling purposes. Reasonable
notice is defined as written notice of anticipated use by one Party which is given to the other Party no later
than at the fall or spring JUIT meeting. Reasonable written notice accounts for anticipated use for the
subsequent six months so as to support adequate time for scheduling.
The City has the use of Summit Charter Middle School for the following reasons:
► A summer camp operated by the City of Boulder
• June - July usage/access (35 days) - 7 weeks
• Monday-Friday, 8:00 am - 5:00 pm
• The use of the art and music rooms, cafeteria, and courtyard for camp participants
• The City of Boulder summer camp operates for 6 weeks with
one additional week reserved for set up and training.
► Parking at the District parking lot for the City’s renters of the adjacent
grass field when the City’s rental activities do not interfere with District
activities at Summit Charter Middle School.
City renters of the joint use field do not have access to the Summit Middle School building. The
City will provide appropriate portable restroom facilities for City renters of the adjacent grass
field so as to eliminate the need for City renters to request access to District facilities.
The City must rent through the District's Community Use program for all other activities and
times throughout the year.
A map of the property is found in Attachment F of this Agreement.
City Use of Eisenhower Elementary School – Baseball and Soccer Fields and Tennis Courts
The baseball diamond, soccer field and tennis courts are largely on the District's property at
Eisenhower Elementary, with portions of each falling on the City's property. The recreational
area abuts the City owned Arapahoe Ridge Park.
There are no easements that encumber the property to the benefit of the City or any
third-party. The District retains ownership of the District portion of the property. The City
retains ownership of the City portion of the property. The property line is outlined in the
map on Attachment F, "BVSD Site Map and Ownership," attached hereto and made a part
hereof.
Based upon a review of prior agreements and available documents between the City and the
District, there has been no documentation of financial exchange recorded on this property.
16
Attachment A BVSD Joint Use Agreement
35
Therefore, the Parties agree that Attachment C, District Facilities Used by the City:
Financial Value of Usage," attached hereto and made a part hereof, reflects "zero" as the
current value of the financial exchange on this property.
The following outlines the District's property and use:
I. Baseball and Soccer Fields
A. The District will be responsible for maintaining, scheduling and renting the
baseball diamond and soccer fields.
B. The District made irrigation improvements to this property in summer 2021.
The District agrees to continue irrigating the District portion of the field.
C. The District retains the property rights to the portion of the fields that are on
the District's property.
D. The City retains the property rights to the portion of the fields that are on the
City's property.
II. Tennis Courts
A. The District and the City property line meet north of the midpoint on the
tennis courts, with more than half of the courts on the District's property.
B. The District retains the property rights to the portion of the tennis courts that
are on the District's property.
C. The City retains the property rights to the portion of the tennis courts that are
on the City's property.
D. The City will be responsible for maintaining, scheduling, and renting the
tennis courts.
The City must rent through the District's Community Schools Community Use program all
other indoor and outdoor spaces, including the soccer fields and baseball field, at
Eisenhower Elementary.
City Use of Crest View Elementary -- Field
In 1986, the District granted the City an easement on 6.5 acres of field located on the
District's property at Crest View Elementary for the purpose of building and maintaining a
permanent neighborhood park. The easement is granted in perpetuity so long as the land is
used for the purpose granted in the easement.
The District reserves the right to use the property during the school day when school is in session.
In 2014, the park was renovated by the City. The review process outlined in the easement
was followed.
A map of the property is found in Attachment F . The District shall maintain 13.5 acres.
The City shall maintain 6.5 acres. Maintenance responsibilities for each Party on their
respective acreage shall be:
• Playgrounds
• Irrigation
17
Attachment A BVSD Joint Use Agreement
36
• Turf
• Landscape beds/trees
• Hard surfaces (sidewalks, parking lots, etc.)
• Facilities
• Site amenities (signs, benches, etc.)
• Snow removal
• Natural lands
• Waste management
A map of the property is found in Attachment F of this Agreement.
BCSIS - High Peaks Elementary School
The District made irrigation improvements to the property in summer of 2021. The District
agrees to continue irrigating the District portion of the field property. This IGA does not
authorize any further improvements to the property.
A map of this property is found in Attachment F .
18
Attachment A BVSD Joint Use Agreement
37
ATTACHMENT B
District Use of City Facilities
Facilities not listed in this IGA may be available for rental, subject to the City's applicable facility use
rates and policies.
District Use of South Boulder Recreation Center Lap Pool – Fairview High School Swim
Teams
The District has the use of the City's South Boulder Recreation Center Lap Pool for use by the
Fairview High School girls and boys swim teams for Colorado High School Activities Association
(CHSAA) girls and boys swim seasons.
• Practice time for 24 weeks (12 weeks for girls and 12 weeks for boys during respective
CHSAA seasons)
► 10 hours/week between the hours of 4:30pm – 6:30pm (6 lanes).
► 10 hours/week between the hours of 6:30-8:30 a.m. (2 lanes)
► The change in practice hours accommodates a change in bell schedule that the
District adopted for high school students. Fairview High School students' school
day is now 8:35am – 3:50pm. Additional time after the end of the school day is
needed for students to travel to the practice location, change, and prepare for
practice in the pool.
• Meets for six (6) dual meets (3 meets for the girl’s season and 3 meets for the boy’s season)
► 18 hours utilizing 6 lanes
The District must rent through the City for any additional usage.
District Use of North Boulder Recreation Center Lap Pool – Boulder High School Swim Teams
The District has the use of the City's North Boulder Recreation Center Lap Pool for use by the Boulder
High School girls and boys swim teams for Colorado High School Activities Association (CHSAA)
girls and boys swim seasons.
• Practice time for 24 weeks (12 weeks for girls and 12 weeks for boys during respective
CHSAA seasons)
► 10 hours/week between the hours of 4:30pm – 6:30pm (5 lanes).
► The change in practice hours accommodates a change in bell schedule that BVSD
adopted for high school students. Boulder High School students school day is now
8:35am – 3:50pm. Additional time after the end of the school day is needed for
students to travel to the practice location, change, and prepare for practice in the pool.
• Meets for six (6) dual meets (3 meets for the girl’s season and 3 meets for the boy’s season)
► 18 hours utilizing 8 lanes
The District must rent through the City for any additional usage.
District Use of Scott Carpenter Field
The District has the use of the City's Scott Carpenter Field for use by the Boulder High
School baseball team during the CHSAA season. A map of this property is found in
Attachment G, "City of Boulder Site Maps and Ownership," attached hereto and made a
part hereof.
• Spring (March-May)
19
Attachment A BVSD Joint Use Agreement
38
► BHS Baseball scheduling has priority
► 12.5 hours/week for practice on weekdays for 12 weeks
► 4 hours/week for games on Saturdays for 12 weeks
• Fall (September-October)
► BHS Baseball scheduling has priority
► 5 hours/week for practice on weekdays for 9 weeks
► 4 hours/week for games on Saturdays for 5 weeks
The District must rent through the City for any additional usage.
District Use of Flatirons Golf Course
The District has the use of the City's Flatirons Golf Course for use by Fairview and Boulder High
Schools’ girls and boys golf teams during their CHSAA seasons.
Practice
Practice Schedule
4 days per week, Monday-Thursday – 2 days per school each week
Practice Areas – 4:30-6:00pm
Use of the driving range on a space-available basis during the specified practice times, up to a maximum of 3 tee spaces
during periods of public high use.
Practice range balls will be provided, but may be reasonably limited when supply is constrained due to high public use.
Non-exclusive use of practice areas, including chipping and putting greens.
Course Tee Times
Exclusive use of last 3 tee times per day – approximately 2 hours before sunset during specified practice times below.
All players will check-in at the golf shop at the beginning of practice if planning to use one of the reserved tee times.
Practice start times may be available earlier than specified in this agreement, and golf shop staff may release these times to
team players on a daily basis one hour before, based on public use.
Boys Season
August 1 to August 30 beginning at 6:00pm
September 1 to September 15 beginning at 5:30pm
Girls Season
March 1 to March 15 beginning at 4:00pm
March 15 to March 30 beginning at 4:30pm
April 1 to April 15 beginning at 5:30pm
April 16 to May 15 beginning at 6:00pm
Team Course Policies
1. No golf cart use for team players during the competitive golf season.
2. A coach must be present at all times when practice sessions are underway.
3. Any player who violates these policies, or other posted course rules, is subject to loss of team practice privileges at the
discretion of the golf operations staff.
Facility Use Fee
$2,000 per year ($500 per full-season practice day scheduled x 4 days)
Tournaments
2 league tournaments per season, per availability requested by June 1 (boys) and March 1 (girls)
Player fees for tournaments include green fee and warm-up balls.
Golf carts provided for coaching staff
20
Attachment A BVSD Joint Use Agreement
39
Published prevailing 18 holes Junior Green Fee to be paid by the coach at check-in, on per-player basis
Tournament reservation fee deposit- waived
District Use of Summit/Tantra Park Multi-Purpose Field
On October 25, 1990, Boulder Valley School District and the City of Boulder entered into a Special Warranty Deed
regarding a parcel of land known as the “Majestic Heights - City of Boulder Parks and Recreation south district
maintenance facility site lying north and east” of what is now known as Summit Middle School. In subsequent
years, joint use agreements indicated shared use of that field to support daily activities and needs of the students
enrolled in the adjacent school. In this continued spirit, the City and District shall work together to convey joint use
of the field, known as Summit/Tantra Park Multi-Purpose Field, for the students in attendance at Summit Middle
School.
The City agrees that the District will not be charged for use of Summit/Tantra Park Multi-Purpose Field. This
includes use of the field during the Summit school year for:
● Daily recess and physical education purposes pursuant to Colorado Department of Education requirements
for public schools,
● Daily after school clubs, athletics and activities,
● Regularly scheduled District-sponsored athletics/sports programs for the benefit of students,
● Occasional evening, weekend, and/or summer use for school and/or District sponsored tournaments,
activities, and school-wide special events.
The City recognizes that the Summit Charter Middle School operates on a slightly different school year calendar than
other District schools. The City and District agree to work together in good faith on scheduling needs.
21
Attachment A BVSD Joint Use Agreement
40
ATTACHMENT C
District Facilities Used by the City: 2022 Estimated Financial Value of
Usage
Location Hours Days Weeks Rate Total
Manhattan MS
Gymnasium
6pm -
10:30pm:
4.5 hrs
M - R: 4 days
a week, 152
days
August -
May: 38
weeks
$60/hr x
4.5 hrs/day x 152
days
$41,040
Summit MS
Art & music rooms,
cafeteria, and
courtyard
8am - 5pm:
9 hrs
M - F: 5 days
week, 35
days
June - July: 7
weeks
$400/day x 35
days
$14,000
Summit MS
Parking Lot –
weekday Fall and
Spring, and Summer
Evening Hours
when not in
use by District
As agreed
upon through
JUIT and
when not in
use by the
District
38 Weeks
Annually The parking lot is
fully on District
property. The
Parties agree the
District has first
right of refusal for
use. When not in
use by the District,
the City may allow
its field renters to
park in the lot.
$0.00
Eisenhower
Elementary
Tennis Courts
Dawn to Dusk Sunday -
Saturday
52 weeks
annually
The tennis courts
straddle a shared
property line. City
maintains,
schedules and
rents the tennis
courts.
$0.00
Eisenhower
Elementary
Baseball and Soccer
Fields
Dawn to Dusk Sunday -
Saturday
52 weeks
annually
The baseball and
soccer fields are
majority on
District property.
District
maintains,
schedules and
rents the baseball
and soccer fields.
$0.00
Crest View
Elementary
Field
Dawn to Dusk Sunday -
Saturday
52 weeks
annually
Governed by a
1986 Easement
that permits the
City 6.5 acres to
develop, maintain,
and operate a
permanent
neighborhood
$0.00
22
Attachment A BVSD Joint Use Agreement
41
park.
Total Anticipated Annual Fees for City Use of District Facilities $55,040
23
Attachment A BVSD Joint Use Agreement
42
ATTACHMENT D
City Facilities Used by the District: 2022 Estimated Financial Value of
Usage
Scott
Carpenter
Park
Fields Hours Days Weeks Rate Subtotal
Fall Practice Sept/Oct Weekdays 1 2.5 2 9 $61 $2,745
Fall Games Sept/Oct Saturdays 1 4 1 5 $61 $1,220
Spring
Practice
March
- May Weekdays 1 2.5 5 12 $61 $9,150
Spring
Games
March
- May Saturdays 1 4 1 12 $61 $2,928
TOTAL
FALL/
SPRING
$16,043
Pools Lanes Hours Days Weeks Rate Subtotal
NBRC Between
4:30-6:30pm 5 2 5 24 $16 $19,200
SBRC Between
4:30-6:30pm 6 2 5 24 $16 $23,040
SBRC
Between
6:30-8:30
am
2 2 5 24 $16 $7,680
Meets
NBRC
6 meets
@ 3
hours
M-Sat 8 3 1 6 $16 $2,304
Meets SBRC
6 meets
@3
hours
M-Sat 6 3 1 6 $16 $1,728
Total Pool
Time $53,952
24
Attachment A BVSD Joint Use Agreement
43
Flatirons Golf Rate Subtotal
Practice
Facilities
Range,
Practice
Greens
Mon -
Thurs
Between
4:30-6pm
Range balls
included
Tee Times Mon -
Thurs
2 hours
before
sunset
3 tee times
Tournaments 2
reserved
per year
Player fees
paid by
teams
Carts for
coaches
included
Facility
Use Fee
$500 per
team
4 teams $2,000
Tantra Park Hours Days Months Rate Subtotal
Multi-use field School hours;
3:00-4:30pm;
4 events
annually
3:00pm-7:00p
m
Monday -
Friday
August - June Site developed for
Joint-Use. $0.00
$0.00
Total Anticipated Annual District Usage Fees of City Facilities $71,995
25
Attachment A BVSD Joint Use Agreement
44
ATTACHMENT E
BVSD Board Policies
Boulder Valley School District Board policies are regularly reviewed and updated. This IGA
shall follow the most up-to-date Board policies, which are found on BVSD Board Docs
under the Policies section:
https://www.bvsd.org/about/board-of-education/policies
The following four policies are most pertinent to this IGA:
● BVSD Board Policy ADC, Tobacco-Free Schools
● BVSD Board Policy KF, Community Use of School Facilities
● BVSD Board Regulation KF-R, Community Use of School Facilities
● BVSD Board Policy KFA, Public Conduct on District Property
● BVSD Board Policy LBD: Relations with District Charter Schools
● BVSD Board Policy JB: Equal Educational Opportunities
● BVSD Board Policy IGDJ: Interscholastic Athletics
● BVSD Board Policy ECAA: Access to Buildings (and Key Control)
26
Attachment A BVSD Joint Use Agreement
45
ATTACHMENT F
BVSD Site Maps and Ownership
27
Attachment A BVSD Joint Use Agreement
46
28
Attachment A BVSD Joint Use Agreement
47
29
Attachment A BVSD Joint Use Agreement
48
30
Attachment A BVSD Joint Use Agreement
49
31
Attachment A BVSD Joint Use Agreement
50
ATTACHMENT G
City of Boulder Site Maps and Ownership
4863-1950-8775, v. 2
32
Attachment A BVSD Joint Use Agreement
51
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
TO: Parks and Recreation Advisory Board
FROM: Alison Rhodes, Director of Parks and Recreation
Bryan Beary, Senior Manager, Community Building + Partnerships
Dennis Warrington, Senior Manager, Urban Parks Manager
Jackson Hite, Senior Manager, Business Services
Mark Davison, Senior Manager, Planning
Megann Lohman, Senior Manager, Recreation
Regina Elsner, Senior Manager, Natural Lands
Stephanie Munro, Senior Manager, Regional Facilities
SUBJECT: Matters from the Department
DATE: August 22, 2022
A. Safety and Security in Boulder Parks and Recreation
Following the threats of gun violence at the North Boulder Recreation Center in July 2022,
Boulder Parks and Recreation (BPR) leadership renewed the department’s commitment to
efforts that promote safety in Boulder’s parks, facilities and recreation programs. This item
outlines both short-term and long-term efforts underway.
Employee Training: Each year, during the facility maintenance closures at the recreation
centers, employees attend trainings more easily delivered and attended when the facility is
closed. This year, at both the North Boulder Recreation Center closure (August 17) and the
East Boulder Community Center closure (September 1), employees will benefit from training
provided by Boulder Police and the city’s Risk Management team and coordinated by
Recreation supervisors. Topics this year include:
• Active Shooter
• Shelter in Place and Emergency Evacuation
• Child Protection
• General De-Escalation
• ADA Accommodation
Crisis Communication Plan: To guide thoughtful, timely and helpful employee and
community communications during and after critical incidents, BPR will develop a Crisis
52
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
Communication Plan to guide the timing, tone, and content of communications during the
various phases of a crisis. This will be complete by December 20222.
BPR Safety Committees: It is a leading practice in Risk Management to have employee-led
safety committees. Under the sponsorship of Stephanie Munro, Senior Manager for Regional
Facilities, BPR is launching two safety committees to build and sustain a culture of safety
with the department. The committees will represent BPR’s Land Operations and Recreation
and work to use data and employee input to develop safety initiatives, procedures, training
and policies. This effort is being organized now for kick-off in October 2022.
General Security Plan: As part of the department’s efforts to achieve accreditation by the
Commission for Accreditation of Parks and Recreation Agencies (CAPRA) and by the end of
2023, BPR will develop a General Security Plan. While disparate plans exist, this General
Security Plan will ensure that all areas, buildings and facilities in BPR’s jurisdiction are
guided by a comprehensive security plan that is updated periodically and available at each
site. The General Security Plan will address access, opening and closing procedures, fire
alarm and suppression systems, emergency evacuation procedures, critical incident response
procedures and training and more.
53
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
TO: Parks and Recreation Advisory Board
SUBJECT: Matters from the Board
DATE: August 22, 2022
A. PRAB Meeting Dates
• PRAB Retreat Agenda Planning. Two past retreat agendas are attached for reference.
B. Public Participation Format
At their meeting on May 3, 2022, Council reaffirmed the decision to not allow video for members of the
public participating via Zoom. For more information see the May 3 minutes (item 6A) or view the meeting
recording online.
C. PRAB Retreat Planning (verbal)
D. PRAB Matters (verbal)
54
PARKS & RECREATION ADVISORY BOARD
Virtual - Study Session
5:00 p.m., November 16, 2020
100 Years of Excellence
Boulder Parks & Recreation
Advisory Board Members 2020
Raj Seymour (Chair)
Allison Fronzaglia (Vice Chair)
Charles Brock
Mary Scott
Jason Unger
Tara Winer
Pamela Yugar
Mission Statement
BPRD will promote the health and well-
being of the entire Boulder community
by collaboratively providing high- quality
parks, facilities and programs.
Vision Statement
We envision a community where every
member’s health and well- being is
founded on unparalleled parks, facilities
and programs.
Goals of the Master Plan
1. Community Health and Wellness
2. Taking Care of What We Have
3. Financial Sustainability
4. Building Community
5. Youth Engagement
6. Organizational Readiness
For more information on BPRD Master
Plan visit the City of Boulder web site
at: https://bouldercolorado.gov/pages/
parks-recreation-master-plan
I.PRAB Members "Get to Know You” - 3 minutes each (5:00)
A.Tell us something we don’t know about you.
B.What about PRAB are you passionate about?
II.Board Communication and Letter to Council (5:30)
A.City Communication with PRAB – 2020
B.What communication improvements would PRAB like to see in 2021?
C.Crafting the Letter to Council – What makes you sad? What makes you happy? Be
prepared to discuss and bring an example for each scenario.
III.Movement – Raj (6:15)
A.Get up and move – let’s stretch!
IV.PRAB Board Roles and how can we assist the Dept. best? (6:20)
A.Resident Response Plan – Alli Fronzaglia
B.Board and Commission Responsibilities Comparison – BPR Staff
V.Tai Chi – Mary Scott (6:35)
A.Let’s breathe! Stay Focused!
VI.Onboarding/Transition Plan (6:40)
A.What is the plan to help New Board Members transition successfully?
B.What is the plan to transition if a new board member is chosen in 2021?
C.What is the transition plan to “thank” volunteer board members for their time?
VII.Next steps… (6:45)
PRAB RETREAT AGENDA
Purpose: Once a year, members of the PRAB participate in a study session to develop a
work plan and priorities to share with staff and City Council. The retreat offers an
opportunity to celebrate successes, make course corrections in work plans and chart the
course ahead.
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PARKS & RECREATION ADVISORY BOARD
Retreat Study Session- Virtual Meeting
6:00 p.m.- 8:00 p.m., November 15, 2021
100 Years of Excellence
Boulder Parks & Recreation
Advisory Board Members 2021
Raj Seymour (Chair)
Pamela Yugar (Vice Chair)
Charles Brock
Elliott Hood
Mary Scott
Jason Unger
Tara Winer
Mission Statement
BPRD will promote the health and well-
being of the entire Boulder community
by collaboratively providing high- quality
parks, facilities and programs.
Vision Statement
We envision a community where every
member’s health and well- being is
founded on unparalleled parks, facilities
and programs.
Goals of the Master Plan
1. Community Health and Wellness
2. Taking Care of What We Have
3. Financial Sustainability
4. Building Community
5. Youth Engagement
6. Organizational Readiness
For more information on BPRD Master
Plan visit the City of Boulder web site
at: https://bouldercolorado.gov/pages/
parks-recreation-master-plan
RETREAT AGENDA
PRAB Board Members ‘Get to Know You” – Questions sent in advance and will be asked
randomly to PRAB Members throughout the evening.
I. PRAB Roles and Goals for the Coming Year
A. How do we want to work together? What are our goals for 2022?
B. Service Area Assignments for emails received from community members – is this
working? How can we modify/improve it? (see attached)
C. What input do we have on Public Participation? Supporting high levels of
constructive engagement, positive two-way dialogue.
D. Review the City of Boulder’s Community Engagement Framework and discuss
how to incorporate their identified best practices within PRAB. (See attached.)
II. Parks and Recreation Master Plan discussion
A. How can PRAB help staff in the update to the Master Plan.
B. Are there proactive steps that PRAB could take, rather than responding to requests
from input at the regular PRAB meetings?
III. Movement – Let's stretch and move a bit! Led by Raj.
IV. Letter to City Council
A. Their request (see attached): input from all Boards on potential items to the
Council's 2022-2023, two-year workplan. Are there any items we would like added
to Council's plan?
B. What are the specific details, and what would metrics be for success/failure?
C. How would the workplan relate to work the the PRAB (and Department) is doing?
V. Kahoot – PRAB Quiz
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