Item 5A - Library District PresentationAPRIL 5, 2022
Boulder City Council &
Board of County Commissioners for Boulder County
Joint Public Hearing &
Consideration of City & County Resolutions to form a Public Library District
Agenda
Presentation
•Library district discussion to date
•Purpose of a library district
•Powers, rights, obligations & responsibilities of governmental entities
•Proposed library district boundary & recommended Mill levy
•Cost of library services
•Overview of resolutions to establish a library district
•Next steps if city & county resolutions are adopted to establish a
library district
Public Hearing
City Council Actions
•Consideration of a motion to adopt Resolution 1305 forming the
Boulder Public Library District;
AND; if Resolution 1305 is adopted
•Consideration of a motion to establish a council committee &
appoint two council members to the committee to act with appointees
of the Board of County Commissioners for Boulder County for
purposes of appointing an initial Library District Board of Trustees.
2018
•Council accepted Boulder Public Library Master Plan.
•Implementation included sustainable funding options for the library.
•Council directed staff to have financial analysis conducted.
2019
•Library Champions proposed a district by petition, then withdrew after discussions with the City Manager.
•Council directed staff to have a telephone poll conducted.
2020
•Council presented with information about the two processes to form a library district & decision in an IGA.
2021
•Council presented with background on municipal & district governance & funding options.
•Council held a public hearing.
•Council directed staff to continue to explore the district by resolution process & to form a committee to discuss IGA terms.
Oct. -Jan. 2022
•LDAC met & developed recommendations for the terms of the IGA.
Feb. 2022
•LDAC recommendations on the IGA were presented to council.
March 2022
•Council deliberated on three key issues in the draft IGA –transfer of buildings & land, options for board of trustee appointment, deadline & process for dissolution.
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City of Boulder Library District Discussion to Date
The Boulder Public Library District shall be a “public library” & have
the powers & responsibilities set forth in the Colorado Library Law.
Its purpose is to obtain financial support from its electors & other
sources to independently provide facilities, materials, media,
computers, programs, public meeting spaces, community services
& other facilities & services provided by library districts in the State
of Colorado without continued financial support from the City of
Boulder or Boulder County.
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Purpose of a Library District
Intergovernmental Agreement (IGA)
Within 90 days of resolution, establishing entities &
library district enter an IGA.
Terms provide for rights, obligations & responsibilities,financial & otherwise,
describing a mutually beneficial relationship & the logistics of separation:
•Interim funding
•Appointment of the initial & future library district board of trustees
•Conveyance of real or personal property for library services
•Transition of library employees from the city to the library district
•Terms of contract
•Process if 2022 TABOR measure fails
•Reference & cede all responsibility for the operation & delivery of all library services
to the City & the District
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1. Keep the boundary easy for the voters to understand by creating a rational
boundary that is simple to explain.
2. Make the boundaries manageable for the election officials by conforming to
Boulder County voting precinct boundaries to the extent feasible.
3. Maximize the impact of the revenue generated by the library district by capturing
the largest number of households with BPL cardholders in accordance with the other
criteria.
4. Include all areas within the Boulder Valley Comprehensive Plan service area.
5. Avoid conflict & rework for city and county staff by excluding areas where another
municipality or townsite intends to offer annexation &/or the provision of library
services.
6. Exclude areas whose primary road access occurs in another county
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Proposed Library District Boundary Criteria
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Proposed Library District Boundary
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Recommended Revised Library District Boundary
If the resolutions are adopted by the City & County,
The Boulder Public Library District will ask voters living in the final service area
to approve an ad valorem property tax mill levy not to exceed 3.8 mills.
Using the proposed library district boundary,
3.8 mills will provide funding for library services & goals in the 2018 Boulder
Public Library Master Plan up through the service expansion category.
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Library District Proposed Mill Levy &
Cost of Library Services
What does it currently cost to run the library?
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Current & Estimated Cost of Library Services
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2022 library operating budget $9.18 million
Administrative overhead budget (cost allocation)$3.6 million
Average capital maintenance budget $1 million
CURRENT TOTAL $13.78 million
2023 North Boulder branch library operating budget $1 million
Operating deficit due to pandemic budget reductions $0.7 million
Capital maintenance (incl. annualized deferred maintenance)$1.3 million
ESTIMATED FUTURE TOTAL $16.78 million
Cost of Funding Library Master Plan Goal
Service Level Categories
Maintain Service Levels $14.5 million
Address Community Demand $18.9 million
Service Expansion $20 million
George K. Baum & Company
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Mill Rate Equivalents for Library Services
MAINTAIN SERVICE LEVELS
•2022 Library operating budget BASE 2.74 mills
ADDRESS COMMUNITY DEMAND
•Operate full-service NoBo Branch Library + 0.18 mills
•Address deferred maintenance, build capital & operating reserve + 0.45 mills
SERVICE EXPANSION
•Open Gunbarrel & Niwot corner libraries + 0.15 mills
•Renovate & activate Canyon Theater + 0.07 mills
•Outreach program to reach Latinx community members + 0.07 mills
•Renovate & increase staff at Carnegie Library for Local History + 0.06 mills
TOTAL 3.72 mills
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A library district is formed through adoption of a resolution by the City Council & Board of
County Commissioners for Boulder County. The resolutions:
•Establish the name Boulder Public Library District.
•Define the purpose of the District.
•Acknowledge the terms of financial support of the District.
•Establish the Mill Levy.
•Define the process for appointing the initial Library District Board of Trustees.
•Acknowledge that an Intergovernmental Agreement will be created.
•Define the deadline for the District to obtain property tax funding or the District
dissolves.
•The City Council resolution is contingent upon adoption by the Board of County
Commissioners for Boulder County of a similar resolution establishing the District.
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Resolutions to Form a Library District
Timeline if a Library District is formed by Resolution
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May through July
2022
Library District Board of Trustees
meets with establishing entities
to negotiate IGA
July 2022 Library District Board of
Trustees drafts TABOR ballot
measure and meet election
deadlines
August 2022 City Council Meeting
-Approve final IGA
August 2022 BOCC Meeting
-Approve final IGA
October 2022 City Council Meeting
Approval of 2023 budget with
library
Tuesday,
November 8,
2022
TABOR election for library district
funding
Week of
Monday, April 11,
2022
Council/County Commissioner
Subcommittee meets to appoint
Library District Board of
Trustees
Tuesday, May 3,
2022
City Council Meeting
-Ratification of Library District
Board
Thursday, May 5,
2022
BOCC Meeting
-Ratification of Library District
Board
Week of
May 23, 2022
Library District Board of
Trustee deadline for notice to
Boulder County of the library
district service area boundary
map and notice to the County
Assessor of the intent to begin
collecting property tax in 2022
Thank You. Questions?
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