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HomeMy WebLinkAbout01.24.22 PRAB PacketPARKS & RECREATION ADVISORY BOARD Virtual Meeting 6:00 p.m., January 24, 2022 100 Years of Excellence Boulder Parks & Recreation Advisory Board Members 2022 Raj Seymour (Chair) Pamela Yugar (Vice Chair) Charles Brock Elliott Hood Mary Scott Jason Unger Mission Statement BPRD will promote the health and well- being of the entire Boulder community by collaboratively providing high- quality parks, facilities and programs. Vision Statement We envision a community where every member’s health and well- being is founded on unparalleled parks, facilities and programs. Goals of the Master Plan 1. Community Health and Wellness 2. Taking Care of What We Have 3. Financial Sustainability 4. Building Community 5. Youth Engagement 6. Organizational Readiness For more information on BPRD Master Plan visit the City of Boulder web site at: https://bouldercolorado.gov/pages/ parks-recreation-master-plan AGENDA All agenda times are approximate /͘ APPROVAL OF AGENDA (2 minutes) //͘ FUTURE BOARD ITEMS AND TOURS (2 minutes) ///͘ PUBLIC PARTICIPATION (15 - 30 minutes) This portion of the meeting is for members of the public to communicate ideas or concerns to the Board regarding parks and recreation issues for which a public hearing is not scheduled later in the meeting (this includes consent agenda). The public is encouraged to comment on the need for parks and recreation programs and facilities as they perceive them. All speakers are limited to three minutes. Depending on the nature of your matter, you may or may not receive a response from the Board after you deliver your comments. The Board is always listening to and appreciative of community feedback. A.PRAB Master Plan Study Session for March 2022 (verbal) (5min) B. PRAB Recruitment (5min) C.PRAB Community Engagement Updates (verbal) (5min) This portion of the meeting is for members of the board to report on PRAB’s annual work plan goal of each member: attending two or more parks and recreation-related community activities per month; promoting parks and recreation through social media; attending site tours; and supporting the department’s partnership initiatives. VII͘ NEXT BOARD MEETING: 6:00 p.m. Monday, February 28, 2022 VIII.ADJOURN s. MATTERS FROM THE DEPARTMENT A͘ Public Art Update -Nobel project (20min) B. Glen Huntington Bandshell: Proposed Amendment to Designation to Expand Landmark Boundary (20min) C. BPR 2022 Action Plan (20min) VI͘ MATTERS FROM BOARD MEMBERS IV.CONSENT AGENDA (5 minutes) A.Approval of Minutes from December 3, 2021 B.Parks and Recreation Development and Operations Update PARKS AND RECREATION ADVISORY BOARD FUTURE BOARD ITEMS UPDATED: January 20, 2022 JANUARY FEBRUARY MARCH APRIL PRAB MEETINGS January 24: • Public Art Update -Nobel project (md) 20m • Bandshell landmark (md) 20m • 2022 Action Plan(md) 20m • PRAB Master Plan Study Session for March 2022 (mb) 5m • PRAB Recruitment (mb) 5m • PRAB Community Engagement (mb) 5m TOTAL MEETING TIME: 1hr 45mins (Includes 30 minutes for public participation and consent agenda) February 28: • Historic Preservation Plan (HiPP) (d/i) 90m • 2021 Year End Financial Review & 2023 Budget Planning (md) 30m • Park Names: Next Steps (md) 20m • Boulder Reservoir MOUs (Rocky Mountain Paddle, BCR, AVID, Community Sailing) (d/i) 45m • PRAB Orientation and Mentoring New Members (mb) 10m • PRAB Community Engagement (mb) 10m March 28: • Boulder Reservoir MOUs (Rocky Mountain Paddle, BCR, AVID, Community Sailing) (a) 30m • 2023 Budget Strategy (d/i) 30m • Honoring Outgoing board members (mb) 10m • PRAB Community Engagement (mb) 10m March TBD: • Study session for Master Plan Update: Final Implementation Plan April 25: • Board appointments (p) • Election of officers (p) • Community Events update – summer calendar/plans (md) • 2023 Budget Strategy Continued – Scenario Planning & Facility Fees, CIP 1st Touch (d/i) (60 mins) • New Member Orientation and Mentors (mb) • PRAB Community Engagement (mb) 10m • FIGC Restaurant Vendor RFP selection (DI) April TBD • Potential joint session with City Council to review draft Master Plan Update Department Events and Items of Interest • January 19-February 7: Master Plan Engagement online. • January 21-22: City Council Annual Retreat (cc)\ • B&C Recruitment Open • February 21: B&C Applications due • Thursday, February 3, 5:30-7:00 p.m.: Virtual Master Plan Public Workshop (e) • March 3, 8 and 10: City Council Interviews with Board Applicants (cc) • March 15: City Council Appoints New Board Members (cc) • March 20-26: BVSD and CU Spring Break AGENDA SETTING The PRAB Chair, PRAB Vice Chair and BPR staff set the agenda for the next month on the Thursday directly following the regular PRAB meeting. PRAB members can submit agenda requests to the Chair and Vice Chair by Wednesday following the PRAB regular meeting for consideration. If time-sensitive matters arise, PRAB Chair and Vice Chair may amend the agenda as needed. LEGEND Action Item (a): A public hearing item to be voted on by the Board (public comment period provided). Procedural Item: (p): An item requiring procedural attention. Consent Item (c): An item provided in written form for consent, not discussion by the Board; any consent item may be called up by any Board member for discussion following the consent agenda. Discussion/Information Item(d/i): An item likely to be a future action item (or council item) and/or that benefits from an in-depth discussion. Matters from the Department (md): Items that will be reviewed and discussed during the meeting but not requiring as much in-depth analysis. Matters from the Board (mb): Items initiated by the Board that will be reviewed and discussed during the meeting but not requiring as much in- depth analysis. City Council Item (cc) Other Boards and Commissions (obc) Community Engagement and/or Events (e) Holiday/Closure (h/c) Italics indicate a tentative date or plan. TO: Parks and Recreation Advisory Board FROM: Ali Rhodes, Director, Parks and Recreation Department Bryan Beary, Community Building and Partnerships Manager Jackson Hite, Business Services Manager Megann Lohman, Recreation Manager Stephanie Munro, Regional Facilities Manager Dennis Warrington, Urban Parks Manager Regina Elsner, Interim Planning and Ecological Services Manager SUBJECT: Consent Agenda DATE: January 24, 2022 A. Approval of Minutes from December 13, 2021 CITY OF BOULDER BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the following link: www.boulderparks-rec.org Name of Board/Commission: Parks and Recreation Advisory Board Date of Meeting: December 13, 2021 Contact Information Preparing Summary: Charlotte O’Donnell, 303-413-7223 Board Members Present: Charles (Chuck) Brock, Elliott Hood, Mary Scott, Raj Seymour, Jason Unger, Pamela Yugar Board Members Absent: Staff Present: Bryan Beary, Matt Gazdik, Jeff Haley, Jackson Hite, Megann Lohman, Stephanie Munro, Ali Rhodes, Charlotte O’Donnell Guests Present: Type of Meeting: Regular Agenda Item 1: Call to Order The meeting was called to order at 6:00 p.m. A quorum was present for the conduct of business. Motion to approve agenda. Motion by Yugar. second by Hood. The motion passed 6-0 Agenda Item 2: Future Board Items and Tours Rhodes reviewed opportunities for community engagement coming in January for BPR’s master plan update and other upcoming PRAB items. Agenda Item 3: Public Participation There being no one signed up to speak. This portion Agenda Item 4: Consent Agenda A. Approval of Minutes from October 25, 2021 Motion to approve minutes. Motion by Scott. Second by Unger. The motion passed 5-0. Hood abstained from this vote due to his absence at this meeting. B. Approval of Minutes from November 15, 2021 Retreat/Study Session Motion to approve minutes. Motion by Brock. Second by Hood. The motion passed 6-0. C. Approval of Minutes from November 22, 2021 Motion to approve minutes. Motion by Hood. Second by Yugar. The motion passed 6-0. B. Development and Operations Update The Board had the following questions and/or comments: • Regarding the information on North Boulder Park, will the work being done be only for the playground or will the shelter and other improvements be made still? • Sad to hear about the delays at North Boulder Park, but would like to help out even after PRAB term. • What is a class V boating permit? Is this something that BPR is thinking about eliminating or changing how they are managed? Agenda Item 5: Items for Action A. Boulder County Farmers Market Renewal This item was presented by Beary. The Board had the following questions and/or comments: There being no one who wanted to speak, the public hearing was closed. • How are the zero waste practices carried out? Often notice a lot of bins with varying kinds of waste in each. Would like to have a more robust conversation about this and how the farmer market can do better. • Has the Farmers Market lost any vendors due to the pandemic? Motion to approve the Non-Exclusive License Agreement between the City of Boulder Parks and Recreation and Boulder County Farmers Market and authorize the City Manager to make minor amendments prior to or during the term of this agreement in order to ensure that programming is provided in a manner that is consistent with applicable laws and the policies and regulations of the City of Boulder. Motion by Brock. Second by Hood. The motion passed 6-0. B. Creek Festival Contract Renewal This item was presented by Beary. The Board had the following questions and/or comments: There being no one who wanted to speak, the public hearing was closed. • The licensing fee seems low. How is this determined? • In terms of revenue generation, the fees for rides and amusement attractions have been high for a family. What portion of these fees go towards the different parties involved? • Moving forward it might behoove BPR to look at the licensing fee. It makes sense to not want to burden this contractor at this time. • What was last year’s revenue and profit? What is the anticipated revenue and profit this year? Motion to approve the License & Services Contract between the City of Boulder Parks and Recreation and Team Player Productions and authorize the City Manager to make minor amendments prior to or during the term of this agreement in order to ensure that programming is provided in a manner that is consistent with applicable laws and the policies and regulations of the City of Boulder. Motion by Unger. Second by Hood. The motion passed 6-0. Agenda Item 6: Matters from the Department A. Recreation Center Suspension Guidelines This item was presented by Lohman. The Board had the following questions and/or comments: • What does chronic sleeping mean? • Are these policies meant to address those experiencing homelessness? • Appreciate the consistency with the Library and other city facilities. • How will BPR manage having a uniform response across staff? • This is a tough position to put staff in to approach those breaking the rules. What is the role of the security person? How has this been implemented? • Is there a deciding body or a specific metric to decide suspensions? • Are these consistent with other places in the city? • Surprised to hear you had to hire a security guard at North. How expensive is this? Is this coming from the general fund? • Where would non-compliance with a mask policy fit in? • Sorry to the staff for having to deal with this. • Appreciate staff dealing with this and glad to hear that training will be included. Appreciate that the leadership from the city, including from front desk staff. • Fully support suspension length guidelines. Agenda Item 7: Items for Discussion/Information A. Master Plan Update This item was presented by Haley and Elsner. The Board had the following questions and/o comments: • Support for the changes proposed. • There seems to be bureaucracy that can get in the way of responding to emerging needs or trends. Is there a way to make this plan more adaptive to future changes? • Discussion on wording of mission statement. Revisit mission and vision statements. • How did BPR decide to define resilience? • Support the key themes and the integration of resilience and equity. • For the statement on climate change statement, suggest adding “And our contribution to it” • How did the staff meeting on the master plan go? Was it a full-day meeting where all staff were invited? Org Readiness • Suggest adding active language which shows BPR’s identity such as: Responsive, Ready and Resilient • Recommend non-violent communication training. • Suggest adding training and other tools to make sure BPR is ready for the unexpected. COVID taught everyone the need to be able to adapt. • Would support condensing attracting and retaining staff in to one category. • Prefers attracting new staff and retention as different categories since these are distinct needs. • Suggested including safety and protection as part of retention. • What does improvements to onboarding mean? Taking Care of What We Have • There were no comments or questions for this theme. Community Health and Wellness • Does this cover outreach to communities who aren’t yet using programs and parks yet or those who are underserved? • Is this where partnerships would fit in? Financial Sustainability • Enjoyed seeing teens at South Boulder Rec Center recently. Suggests adding a pathway for working with the schools. Building Community and Relationships • Is this where interdepartmental communications would fit? Transportation links folks to BPR facilities and programs and it would be great to coordinate more with that department and OSMP as well. Youth Engagement and Activity • Why is BPR focusing on teens? Are these spaces that adults or others could use at different times of the day or for different programs? • Support for the idea of creating leadership opportunities for teens. Agenda Item 8: Matters from the Board A. PRAB Community Engagement Updates No one reported any community engagements or updates. Agenda Item 9: The meeting was adjourned at 8:48 p.m. Approved by: Attested: _______________________ _________________________ Raj Seymour Charlotte O’Donnell Board Member BPR Staff Date _____________________ Date ____________________ B. Parks and Recreation Development Update The following information is intended to provide the PRAB with relevant updates on specific projects as they reach major milestones. This section is not all inclusive of all current projects and only illustrates major project updates. For a complete list of all current projects and details, please visit www.BoulderParkNews.org. Planning and Design The following projects are currently in the planning and design process that involves research, alternatives analysis, public involvement and development of planning documents and design plans to guide decision making and future capital improvements. • Historical & Cultural Program: Historical and Cultural Volunteer Update Across 2021, staff managed a variety of volunteer projects where volunteers donated over 1500+ hours of service, mostly at Columbia Cemetery. Volunteers included regularly returning fraternities, court ordered community service, Park Partners, and standard annual Columbia Cemetery Conservation Corps (CCCC). Their impact helped maintain over 400 standard grave-markers, place graveside American flags on both Memorial Day and Veteran’s Day for 300 veterans, repair over 750 linear feet of road, and offset a variety of park operational work across 10 acres of burial ground at Columbia Cemetery. Historic Places Plan (HiPP) - Purchasing & Contracting Update From November 2021 through January 2022 staff worked to complete an amendment to the project agreement with consultants (Mundus Bishop) for their services to develop the Historic Places Plan (HiPP). The first amendment to their agreement accounts for two project changes. First, it amends the end date of Mundus Bishop’s agreement, extending it from December 31, 2021 to January 6, 2023. This change and extension aligns with the modified end date of the agreement between the city and project grantor- History Colorado, State Historical Fund (HC-SHF). The second change relates to additional scope and related expenses including: o Additional meetings with consultants, additional review of project deliverables and final work products. o Additional staff and consultant planning for remaining project phases, to more comprehensively integrate Pearl Street Pedestrian Mall (Pearl Street) and extensions in scope related to the proposed amendment for the Glen Huntington Bandshell (Bandshell) landmark designation to expand the landmark boundary (detailed in Matters from the Department.) The additional expenses will be covered by contingency funding withheld from the original grant project budget from HC-SHF. Mundus Bishop’s contract will be increased by $24,430 for a new total of $218,107. The remaining contingency funds from HC-SHF will be utilized by BPR for additional grant administration expenses and unidentified project needs. The project is currently in Phase 4 ‘Treatment Recommendations, Prioritization and Implementation’ As the project approaches the next phase, prioritization and implementation planning, the PRAB will be updated on this project and consulted for input on strategies and frameworks to guide implementation of work identified for each site. Columbia Cemetery – Standard Change to Legislative Ordinance Update During the first half of 2022, BPR staff and staff from the City Attorney’s Office (CAO) will work on a standard legislative update to the ordinance for Columbia Cemetery. Since 1966, the city has maintained Columbia Cemetery as a cemetery and place for burial and/or internment of human remains. Individuals or organizations with legitimate deeds are still actively buried and/or interred in Columbia Cemetery. The current operations of Columbia Cemetery support interment for those with existing deeds. To better facilitate the community, health and safety benefits associated with the city’s ability to actively offer grave space(s), the city is planning to update the cemetery’s adopted legislation (Ordinance No. 7268). The proposed change would clarify the city’s ability to transfer deeds for unused plots to new individuals or organizations through a Quitclaim title. The proposed legislative change would also include additional definitions not currently included in the cemetery code, as well as a new subsection detailing that PRAB and the City Manager are authorized to adopt rules and regulations under chapter 1-4, "Rulemaking," B.R.C. 1981. Those new rules could potentially include the creation of new rights for burial/internment. The current codes and regulations would remain in place for those with existing deeds or rights. In addition to serving as outdoor passive activity spaces, cemeteries are essentially outdoor museums. Boulder’s Columbia Cemetery, situated on 10.5 acres at Ninth and Pleasant Streets, is a historic, cultural, and academic resource containing the remains of many of Boulder's founders and pioneers. The sale of unused plots has the potential to provide significant financial resources that could support the care and operations of this valuable city asset. This information for the PRAB is intended to provide background on work in progress with no formal action required at this time. Staff will continue to update PRAB of next steps and the board will be consulted for input and/or action as appropriate. Loan Agreement for Three Rollingstock/Railroad Assets Since the mid-2000s, BPR has successfully partnered with the Colorado Railroad Museum (CRRM) on a loan agreement that places three historically landmarked rollingstock/railroad assets for community use at the CRRM located in Golden, CO.. In 2022, the existing agreement will expire between BPR and CRRM. BPR staff will begin negotiating with CCRM on an extension of the loan with an additional three-year term starting in 2022. The extended loan agreement will secure the community benefit and use of these historically landmarked assets through continued placement and programing at the CRRM. site in Golden, CO. • Planning Projects Underway: Staff or contractors continue to work on the following projects and will update the PRAB as major milestones are achieved: o Flatirons Golf Course Facility Design Project Construction The following projects are scheduled for construction, under construction or have been recently completed. For additional details please visit www.BoulderParkNews.org. • Skate Park Improvement Projects – Boulder Public Library Underpass: In 2021, the Parks and Recreation Department completed and opened to the community three new skate parks at Scott Carpenter Park, Howard Heuston Park, and Valmont City Park. The addition of the new skate features at the parks was supported by community members and stakeholder groups and funded by BPR capital funds and Capital Impact Fees, with a key benefit being the adding features for skaters, scooters and cyclists in Boulder at a time when self-directed, outdoor activity for all ages is critical to support physical and mental health. In continuation of this effort to provide new skate opportunities to the community and to add skate features in the core of downtown, new features will be installed at the underpass of the main public library. This installation will be on the south side of Boulder Creek, adjacent to the Civic Park playground. Skate features will consist of a skate bank and rails and will meet skating needs of users of all skill levels, fulfilling a desire expressed during the Civic Area Master Plan, to activate this underutilized area of the park, and to add legitimate areas for skating downtown. During construction, which is anticipated to last from mid-February through early March, portions of the underpass will be closed to the public. East west access will still be provided. Detours will be shown on site. All access points to the library, Civic Park Playground, and nature play space will remain open to the public. The installation of the skate spot will not impact existing library activities in this area. The new skate parks and skate spots almost double the amount of skateable space in the city. The features provide much needed outdoor, socially distant recreation opportunities and beginner skate features for those starting to learn. Each of the four locations will be accessible to all community members. General information on the skate park improvements and pump track project can be found here. • East Boulder Community Park Restroom: A new, year-round restroom facility was installed at East Boulder Community Park in September of 2021. The restroom is currently closed to the public and is expected to be open in May of 2022 to support park and recreation activities. In addition to the restroom, a new shade shelter will be installed. Due to supply chain delays, the shelter was not able to be installed with the restroom facility. The shelter is expected to arrive and be installed in March of 2022. Updates will be provided on the actual installation and any construction related impacts. • Scott Carpenter Park, Playground Renovation: The department’s Capital Improvement Program (CIP) allows for yearly repairs and renovations of existing playgrounds and is focused on those that are over 20-years old. This funding provides asset maintenance throughout the system as well as a complete renovation of one neighborhood park annually to meet the goals outlined within the BPR Master Plan and Capital Investment Strategy. The playground at Scott Carpenter Park is scheduled for replacement as part of the current CIP, as the equipment is over 20-years old and is extended beyond its useful lifespan. Staff is currently working with a playground designer and has developed a proposed list of playground equipment and a preferred layout plan for the equipment. The equipment includes age-appropriate 2 to 5 and 5 to 12 structures. This includes standard equipment for all playgrounds such as slides, climbers, swings, sand play, tunnels, etc. Equipment selection for this project is informed by community engagement conducted during the design for the refurbished Scott Carpenter Pool. Several existing play elements such as the rocket ship, sand crater, and asteroid will remain, guided by input from community members highlighting that these iconic features are still valued and will be integrated into the new design. Staff is also coordinating with Growing Up Boulder (GUB) on the design of a teen space adjacent to the playground. More information will be provided in future updates on final equipment selections, locations, and when the equipment is anticipated to be installed. C. Operations Update COVID-19     The latest information and results of recovery efforts can be found at https://bouldercolorado.gov/coronavirus.          • Facility Masking Requirements: On September 3, 2021, Boulder County Public Health (BCPH) issued a public health order requiring facial coverings indoors for all individuals two-years-and-older regardless of vaccination status. In line with this order, the department is currently requiring all staff and patrons to mask when indoors. • Staff Vaccine Mandate: To promote a safe and healthy workplace for staff and the community it serves, the city implemented a requirement for all employees be fully vaccinated by December 8, 2021. The city will comply with all legal requirements related to medical and religious accommodations. • Updates to Quarantine, Isolation and Meeting Guidelines: Based on recent updates to recommendations from BCPH, the city organization has aligned staff guidelines regarding quarantine and isolation. Despite these changes largely resulting in shorter periods away from work, department leadership is closely monitoring staffing levels to determine options for continuity of operations amidst the recent spike in cases. Additionally, guidelines are being adjusted to greatly restrict the size and necessity of in-person meetings by city staff. Boulder County Farmers Market and Boulder Creek Festival Follow-up Last month, the PRAB discussed and approved agreements for the Boulder County Farmers Market (BCFM) and Boulder Creek Festival (BCF). Staff committed to follow-up with more detailed information regarding sustainability standards and compliance, along with financial responsibilities. Sustainability and Compliance Events for BCFM and BCF are subject to the same standards as other Special Events, requiring an annual application for permitted operation, despite being contracted and licensed by the department as multi-year agreements. The City of Boulder Special Event Review Team (SERT), which is comprised of nearly 20 staff members from departments across the city – including police, fire, climate initiatives, community vitality, city attorney’s office, and others – holds annual pre-production and debrief meetings with special event organizers. SERT members and department liaisons are considered subject matter experts and provide verbal and written feedback on relevant elements contained in a very comprehensive City of Boulder Special Events Guide and application. Pre-production meetings include a review of the event producer’s plan to comply with event standards, including sustainability. For example, the city requires three-bin collection systems with signage, for recycling, compost and trash at every location where there is a waste receptacle and have proper signage for each waste receptacle. Event Organizers must identify these zero waste locations on the site map. During these major events, city staff audit the event’s performance against the written plan and in required post-event reporting. As special event organizers, BCFM and BCF must provide a breakdown of sustainability efforts (including diversion rates) in their post-event reports. These reports are reviewed by the SERT sustainability liaison in accordance with the City of Boulder’s Zero Waste Policy. Events not in compliance may be subject to immediate cancellation of the event, penalty fees, denial of future special event permit applications or the requirement of a cash deposit or surety bond. Financial Responsibilities The city has a responsibility to the community to ensure that monies raised in the name of a city event are professionally managed and reflect the goals of the event. The Boulder Creek Festival is a city-owned event, produced by a third-party and to that end, within 60 days of the post event walk through, the event organizer must provide a financial report and records that follow standard accounting practices. Additionally, the contractor is responsible for all expenses. The events are intended to be free public events benefiting the community, and are also expected to include some paid activities, amusements, and items for purchase. While set by the organizer, pricing associated with vendor participation must include and favor Boulder-local businesses and nonprofits. Both BCFM and BCF contractors also pay fees to the city. The fees increase on an annual basis. Fee development considers the fiscal risk and liability incurred solely by the event organizer. When developed in 2018 and 2019, the intent for these contracts was to evaluate fee structures at the end of the term based on fair market value and the event financial reports. Staff could not appropriately evaluate these metrics in 2021 based on the COVID-19 pandemic and its related event impacts, however, look forward to reassessing the fee structure and schedule in 2024 as new agreements are developed. Additionally, it should be noted that city support is provided in the form of in-kind contribution. There is no fiscal contribution to either event organizer, which differentiates the agreements from other city service agreements and purchasing processes. Memorial Donations - Stewardship Bench Program Update Boulder Parks and Recreation provides a variety of ways for members of our community to donate to the parks system in honor of loved ones. Guidelines for memorial donations have been developed based on research from best practices of similar agencies nationwide, the needs and resource capabilities of the department, and the desire of residents to recognize loved ones through monetary contributions providing for specific last memorials. Options include living legacy tree donations, stewardship bench donations, general donations, statues, fountains, plazas, gardens, and park naming opportunities. The most popular memorial donation program has been for stewardship benches within the park system. Stewardship bench donations support the purchase, replacement, or refurbishment of park benches and include a plaque commemorating a person for the life of the bench. In 2021, the department received over two dozen requests for stewardship benches. At least six requests were referred to other organizations (OSMP, Boulder County, etc.). In total, BPR received donations for 17 benches. Locations for bench replacements and refurbishment include Martin Park, Valmont City Park and Harlow Platts Park, among others. New benches will be installed in 2022 at sites such as Catalpa Park, the Chautauqua playground and next to the North Boulder Recreation Center Platform Tennis Courts. In total, these donations provided $41,000 towards the refurbishment and enhancement of the urban park system and providing important places for community members to rest and extend their time in the outdoors.. In 2022, staff will continue to use a streamlined online waitlist process with an order for benches being placed just once a year in Fall 2022. Aquatics Update BPR is investing increased staff resources into solving the current lifeguard shortage with a three-pronged approach focusing on lifeguard recruitment, lifeguard retention, and resource optimization. The following are updates from each of the focus areas: • Lifeguard Recruitment: This team is focused on increasing interest in the position and making applying and being hired as easy as possible. Applications for lifeguard positions are significantly below what they have been in years past. In partnership with the city’s Human Resources department, BPR is working to increase interest in these positions through targeted recruitment, referral programs, and other incentives to fill these positions. The first team priorities include increasing position marketing efforts, hosting job fairs, and addressing a plan to ensure required trainings for the position are either offered free to prospective employees or via a reimbursement. • Lifeguard Retention: This team is focused on retention of aquatics teammates through competitive wages and a positive workplace. Since 2015, lifeguard wages have regularly and steadily been increased. In 2015, the starting wage for a non-standard (flexible hours, non-benefited position) was $9.00/hour, 110% of the state’s $8.23 minimum wage. Today, and after several increases in the past 12 months, the starting wage for non- standard lifeguards is $13.25/hour, or 108% of the state’s $12.32/hour minimum wage. In response to growing daytime needs, in 2019, BPR created several standard, benefited lifeguard positions. These positions begin at $17.42/hour and are available for those interested in regularly working 20, 30 or 40 hours/week. The labor market is changing rapidly, and these wages will be evaluated again against local data very soon. BPR recreation center operations are almost entirely funded by user fees. The increase in lifeguard wages in the past several years has been passed on to users through increased facility access fees with adults with an ability to pay charged nearly the full cost of the service for access. Subsidy from the city’s General Fund provides age-based discounts for youth and seniors and addresses financial barriers to ensure access for all, grants and philanthropy provide additional support for Financial Aid programs. Amidst the economic challenges of the pandemic, access fees will not increase in 2022. Should additional increases in pay be warranted, staff will need to identify funding, which may include reallocation of existing dollars – and thus deprioritizing or even discontinuing other services. As PRAB is aware, BPR is currently updating its master plan. Through that process and in the second quarter of 2022, staff will explore with PRAB and City Council the appropriate levels of subsidy to support recreation in Boulder. In addition to evaluating compensation, staff is focusing on how to ensure the lifeguard's overall working experience is positive. The team’s focus will be developing and implement ideas that create a cohesive, engaged, and fun work environment and are gathering staff-driven short-term and long-term recommendations. The team intends to submit proposals for specified retention efforts in the coming weeks. • Resource Optimization: This team is focused on operating the appropriate levels of service for the community within the limited staffing. This work includes ensuring that pool schedules balance availability of amenities for target segments of the community (e.g. youth, older adults). it is for this reason that the natatorium at East is available Monday, Wednesday and Friday during the day as the lap pool and warm water exercise pool can both be provided with two lifeguards. This group is also exploring efficiencies in operations, such as studying the possibility of user groups self-guarding their activities with the City Attorney’s Office. Staff efforts to finalize a voluntary user group self-guarding agreement are nearly complete, with initial trainings were offered to select user groups on January 15. Collaborations with user groups also includes the hiring of select user group members to serve as city lifeguards during normal user group practice times. Additionally, select staff groups are being identified for cross training efforts. This may mean a youth camp counselor may be cross trained as a secondary lifeguard during summer camp operations, or that front desk staff may be trained as secondary responders for backboarding or other lifesaving exercises. Facility Suspension Process Update Following the PRABs feedback during the December 2021 meeting, staff adjusted some language on the proposed suspension length guidelines to be more clear in relation to suspendable offenses which may constitute lengths less than 30 days. Staff continue to develop training and process protocols to ensure equitable enforcement with a goal to establish full implementation before the end of the first quarter. 3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200 TO: Parks and Recreation Advisory Board FROM: Ali Rhodes, Director, Parks and Recreation Department Bryan Beary, Community Building and Partnerships Manager Jackson Hite, Business Services Manager Megann Lohman, Recreation Manager Stephanie Munro, Regional Facilities Manager Dennis Warrington, Urban Parks Manager Regina Elsner, Interim Planning and Ecological Services Manager SUBJECT: Matters from the Department DATE: January 24, 2022 A. Public Art Update Nobel Circle Donation This proposed donation has been included in the City of Boulder’s Public Art Implementation Plan since 2017, acknowledging preliminary approval from the City Manager and Arts Commission that the donor group, working with City of Boulder employees, will determine initial feasibility. This update is to Parks and Recreation Advisory Board (PRAB) is the third formal project introduction to impacted City of Boulder Boards and Commissions: Arts Commission (Nov. 2021), Library Commission (Dec. 2021). The PRAB can anticipate to learn: What has been accomplished to date; how the donor group intends to gain community input; the current status and strategy to complete fundraising needs (project cost estimated ~$1-2 million); and feasibility of construction based on current concepts and preliminary feedback from the preapplication review process. More information about the project can be found on the project website. The current Letter of Intent is Attachment A. A summary of input from boards and commissions will be provided to the Arts Commission in February 2022. At that time, staff will seek a recommendation from the Arts Commission whether or not to extend the deadline for the Letter of Intent. Ultimately this is the decision of the City Manager, with this input influencing her decision. PRAB can anticipate to answer the following questions from the donor group: 1.From initial introduction, are you excited about this prospect? 2.As a member of the PRAB, what additional information would you need to know about this project to either endorse or oppose? 3.With the understanding that design is underway, are there any aspects of this project that cause you to pause? Attachment A Attachment A Attachment A 3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200 Matters from the Department (continued) B. Glen Huntington Bandshell: Proposed Amendment to Designation to Expand Landmark Boundary The Glen Huntington Bandshell (Bandshell) located in Central Park was designated as a Boulder Local Landmark in 1995 through the city’s Historic Preservation Program and Ordinance. Landmark designation of city-owned sites requires the city to preserve places with special historical, social, cultural, environmental, or architectural character. In August 2021, Friends of the Bandshell submitted a request to the Landmarks Board requesting that the landmarking boundary be extended to include the park area to the south. The landmarking program is led by the Landmarks Board (LB) and Planning and Development Services (P&DS) Historic Preservation staff. This item summarizes proposed changes and the approval process required to amend Glen Huntington Bandshell’s designation ordinance to enlarge the existing landmark designation boundary. In addition, this item outlines site history, amendment status, and implications. While Boulder Parks and Recreation (BPR) is considered the owner of the Bandshell, the decision-making power to initiate designations or amendments to landmarks, pursuant to Section 9-11-3(a)(1) B.R.C., may be done through the action of either the LB or City Council. BPR has operation and management responsibilities for the property. Neither the department nor the PRAB has formal decision-making powers regarding the approval process for the proposed amendment. PRAB’s role in the process is to provide input which staff will summarize and deliver to the LB and City Council for consideration during the next steps in the approval process. PRAB may also choose to submit an official memo for consideration in upcoming discussions of the proposed extension: • March 3, 2022 - Landmarks Board Designation Hearing • April/May 2022 - City Council, 1st Reading • May/June 2022- City Council, 2nd Reading If the LB recommends amending the designation, a new designation for the site will be drafted and City Council will review this for adoption. Input from PRAB will be considered by the LB and City Council in evaluating the proposed amendment. Site History The Glen Hunting Bandshell was designated as a Boulder Local Landmark in 1995 as an important part of the social, cultural, environmental, and architectural history. The existing landmark boundary encompasses the historic features previously defined in the original designation. The most recognizable features are: • an amphitheater and seating which recognize the importance of the architect Glen Huntington and the Art Deco architectural style • the use and setting of the structure within a park. On August 27, 2021, the LB received a letter from Friends of the Bandshell (Attachment A) requesting that LB consider amending the existing landmark designation to expand the current 3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200 boundary to include all of Block 13 from Canyon Blvd to the Boulder and Left Hand ditch. PD&S staff and LB have recommended the ditch not be included as a landmark in the proposed amended designation. Specifically, the expanded boundary will extend 130’ to the south of the existing boundary, a total of 300’ south of Canyon Blvd. A map of the current and proposed historical designation boundary may be found in Attachment B. The proposed expansion to the landmark boundary is intended to acknowledge parks as cultural landscapes and the notable Landscape Architect and City Planner, Saco R. DeBoer. In 1938, DeBoer was commissioned by the Boulder Parks and Recreation Department to develop a plan for the recently purchased property that encompassed all of Block 13 and surrounding Blocks/Lots. Many of the original Saco R. DeBoer plans showcase the location of an amphitheater and seats later designed by Huntington. In addition, examples of DeBoer’s plans and site aerials showcase park features beyond the current boundary. The evaluation by staff (Attachment C) provides exhibits that showcase many of the park's features beyond the existing boundary. Although some have changed and evolved to accommodate public use, these park features still exist today. An example of change from the original landscape design includes a flood mitigation berm that physically separates the Bandshell structure from the park and has done so since 1950. Before 1950, there was no berm, allowing for more open areas between the amphitheater and the park land to the south. The site features in the expanded boundary that are associated with DeBoer include, but are not limited to: • mature trees • anchored vegetation (vegetation surrounding the seating area) • sidewalks/pathways for circulation • light bollards • the open turf area Amendment Status To determine eligibility for the amendment, P&DS and BPR staff evaluated past work, research, various original DeBoer plans, current site conditions, planned future site use, and both current and former LB and community support. Based on research and support from BPR staff, PD&S staff made a recommendation to the Landmarks Board at the November 4, 2021 Initiation Hearing. The suggested motion language read as, ‘Staff recommends the Landmarks Board initiate the process for amending the designation boundary of the Glen Huntington Bandshell at 1236 Canyon Blvd., an individual landmark, and that the designation hearing be delayed until the Historic Places Plan (HiPP) is complete, or for 2 years, whichever occurs first.’ The LB did not approve the recommended motion language, allowing the approval process to continue to the designation hearing, rather than pausing the approval process to complete the HiPP. 3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200 P&DS and BPR staff are working together to develop content for the LB designation hearing on March 3, 2022. BPR increased the scope of the HiPP to include the proposed boundary expansion in the Bandshell Resource Assessment Report. The report will include: • historical context • outline the historically significant features • assessment of existing site feature conditions • spatial patterns and circulation • document alignment between the site’s historical significance and a vision of a shared future • graphic representations An initial site visit occurred on December 30, 2022, followed by a draft report submitted on January 13, 2022. This report will be available once reviewed and finalized. The report may inform language in the designation memo and potential designation ordinance should this move to council. The language will influence how the site is evaluated and permitted for any future change requiring a Landmark Alteration Certificate. Additional research completed by BPR staff will be included in the final report to inform the approval process. Key points include: o The property (all of Block 13) serves the same purpose and use as intended: for a community park and community use. The amphitheater is for community use. o The property in its entirety (Block 13) may be recognized as one of two types of historic cultural landscapes according to National Park Service’s Preservation’s Protecting Cultural Landscapes Planning, Treatment and Management of Historic Landscapes: • Historic Designed Landscape: a landscape that was consciously designed or laid out by a landscape architect, master gardener, architect, or horticulturist according to design principles, or an amateur gardener working in a recognized style or tradition. The landscape may be associated with a significant person(s), trend, or event in landscape architecture; or illustrate an important development in the theory and practice of landscape architecture. Aesthetic values play significant role in designed landscapes. Examples include parks, campuses, and estates. • Historic Vernacular Landscape: a landscape that evolved through use by the people whose activities or occupancy shaped that landscape. Through social or cultural attitudes of an individual, family or a community, the landscape reflects the physical, biological, and cultural character of those everyday lives. Function plays a significant role in vernacular landscapes. They can be a single property such as a farm or a collection of properties such as a district of historic farms along a river valley. Examples include rural villages, industrial complexes, and agricultural landscapes. o The existing Bandshell landmark is eligible for listing on the National Register of Historic Places (NRHP) as documented in a letter from the State of Colorado Office of Archeology and Historic Preservation (SHIPO) and a letter from the National Register of Historic Places (NRHP) in 2015. (Attachment D) 3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200 o Expanding the landmark boundary would require re-evaluating eligibility for listing on the NRHP. Block 13 has continually evolved through physical change over time to meet the public's needs and continue a variety of community uses, many of which were originally intended. The factors associated with identifying historical character, integrity, and overall designation for Block 13 are found in the built environment, planned natural environment, and evolving property uses over time with parallel changes in the built and natural environments. These evolving uses include community gathering and park space, arts and entertainment, public entertainment space, shade, space buffers, and site circulation. Implications Landmarking of any site naturally comes with additional oversight and process compliance implications. This means that any physical change within the proposed amended boundary (all of Block 13) would be subject to review through application of a Landmark Alteration Certificate (LAC). A LAC requires one or a combination of the following levels of review, depending on the scope of the change: • Administrative Review (approved by PD&S staff), • Landmark Design Review Committee (approved by two PD&S staff and two LB members, through an official hearing at LB meeting) • Landmarks Board Hearing • Call up by City Council Once the boundary amendment was initiated, all planned improvements in the proposed boundary extension are required to adhere to the oversight and process compliance outlined above, before any physical changes occur at the site. The oversight and process compliance are required throughout the approval process, even if is extended or delayed. Landmark status does not prevent changes or improvements but adds a layer of oversight and process compliance. While the goal is to assist in preserving the history of the site as changes may occur, this can naturally influence timelines, planning processes, and project cost. PRAB Input The next step in the approval process is for P&DS staff to draft a designation memo for the March 3, 2022 Landmarks Board Designation Hearing, in coordination with BPR staff. If the LB decides to proceed with designation at that meeting, City Council will review the amended designation with a first and second reading. Staff will include PRAB’s summarized input and any official memo from PRAB into the designation memo. Staff has the following questions for PRAB: 1. Do you have any questions about the approval process? 2. Are you in support of the amendment? a. Why or why not? 3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200 3. Does PRAB have a desire to submit an official memo from the board in addition to the staff’s PRAB discussion summary? Next Steps PRAB’s role in the process is to provide input which staff will summarize and deliver to the LB and City Council for consideration during the next steps in the approval process. As noted above, PRAB may also choose to submit an official memo for consideration. • March 3, 2022 - Landmarks Board Designation Amendment Hearing • April/May 2022 - City Council, 1st Reading • May/June 2022- City Council, 2nd Reading If the LB recommends the designated amendment, City Council will review the amendment for adoption. Input from PRAB will be considered by the LB and City Council in evaluating the proposed designation amendment. FRIENDS OF THE BANDSHELL (an unincorporated Colorado nonprofit association) P.O. Box 1001, Boulder Colorado 80306-1001 Dear Landmarks Board, August 27, 2021 Re: Glen Huntington Bandshell, Seating and Site, City Landmark # 95-4. Smithsonian Inventory Number 5BL.5680 Friends of the Bandshell requests that the Boulder Landmarks Board expand the boundaries of the Landmarked Glen Huntington Bandshell, including the bench seating, landscaping and entire site. The Bandshell, along with its seating, landscaping and site became a Boulder Individual Landmark in1995 (Ordinance 5751). The site was defined to be from Broadway on the West to 13th Street on the East, and from Canyon Boulevard on the North extending south 170’ in Block 13. The southern 130’ of Block 13 are not protected or included as part of the landmarked site. The Boulder and Left Hand Ditch is the border of Block 13 on the South. On July 25, 1995, the Landmarks Board met to evaluate a request by the Modern Architecture Preservation League (MAPL) to designate as a ‘Landmark’ what was commonly referred to as the Central Park Bandshell. But for the fact that, at the time, a train composed of Locomotive #30, Rio Grand Western Coach #280, and Rio Grande Southern Caboose #040 was located in the south part of the park, it is very likely that the Landmarks Board would have designated the site to include all of Block 13, (300’ x 300’). To carve out the train, so that in the future it could be moved away from the park, the southern 130’ portion of the block was not included as part of the site. As the train was moved some years ago, the reason to exclude this area no longer exists. We are asking that the whole of the historic Central Park (Block 13) be included as part of the Glen Huntington Bandshell landmarked site. This will ensure that the original 1938 Bandshell by Architect Glen Huntington, the1938 site plan/landscape design by Saco DeBoer, as well as the existing 1950 bench seating will be protected, While the Friends of the Bandshell concur that rehabilitation and improvements are certainly possible and desirable, at the same time we want to ensure that alterations will not damage the original Bandshell, trees and site features of Central Park, and that they will be reviewed and approved by Boulder’s Landmarks Design Review process. There is precedent for expansion of Landmark boundaries in both the Chamberlain and the Mapleton Hill Districts. Thank you so much for your consideration, .Karl F. Anuta Dan Corson Kathryn Barth On behalf of FRIENDS OF THE BANDSHELL ATTACHMENT A 1940 Aerial View of Boulder. Note front plantings, lawns, walkways, trees, seating, walls (levee?). 2015 Autumn at the Bandshell ATTACHMENT A Past, Current + Proposed Landmark Designation Boundary Map Glen Huntington Bandshell Key Black Solid-MAPL boundary (initially proposed by applicant) Black Dashed- LB 1995 adjusted boundary (current) Red Dashed – LB 2021 proposed amended boundary (currently temporary from initiation and will be permanent if designation goes through) ATTACHMENT B Glen Huntington Bandshell: Proposed Amendment to Expand Landmark Designation Boundary Snapshot of Plans and Evaluation by City Staff (with evolving use and physical changes over time a constant in the historically intact landscape to accommodate evolving community and space usages) Figure 1, "Proposed Boulevard & City Building Group, with Flood Protection, Parking Areas and Farmer’s Market., Boulder, Colorado. S.R. DeBoer, Consultant. February 1945.” from Denver Public Library, showcases that in 1947 DeBoer proposed a new plan for the Bandshell area which included amphitheater style seating and also addressed allocation of park and surrounding space for a public farmers market. The seating was constructed in 1950 with regrading to the south of the Bandshell to accommodate stepped amphitheater seating. The timeframe elapsed between the initial amphitheater design in the park setting and addition of additional site features for community use showcase changes made over time to the park and Ampitheater. ATTACHMENT C Figure 2., a cropped image of “Boulder Creek Boulevard Plan. S.R. DeBoer & CO City Planners.” Date unknown, from Denver Public Library, showcases the variety of park amenities that were proposed for construction during extended planning for Central Park and the current location of the Ampitheater. This rendering, specifically of the current Bandshell site and northern most portion of Central Park (all of Block 13) visually speak to how the overall layout of Block 13 has remained historically intact, while many site features have also evolved overtime through planned design and decision making – such as addition of seating, a berm separating the ampitheater and northern park, location of mature plantings, addition of planned vegetation, and removal of the proposed covering of the irrigation ditch bordering the southern-most edge of Block 13. Figure 3, “Sketch of Proposed Civic Center and War Memorial. War Memorial Committee of Boulder ATTACHMENT C Colorado. S.R.DeBoer & CO City Planners, Landscape Architects, Denver, CO, July 1947.” from Denver Public Library, showcases (in addition to the two renderings above) the retention of an open grass/turn area to retain a ’park at the core’ as a focal point of community use and space planning for Block 13. While the concept of ’park at the core’ was explored by staff and consultants as a priority from 2013-2015 and was extended to the West Bookend park as described in the Civic Area Master Plan, the original concept has roots in the original park planning for Central Park and can be seen as one of the features that has remained historically intact, though with many factors leading to evolving physical changes overtime with addition/removal of associated features and use planning factors. Snapshot of Aerials Evaluated by Staff: Planned Designed and Vernacular Landscape (with evolving use and physical changes over time a constant in the historically intact landscape to accommodate evolving community and space usages) Figure 4, Aerial Photograph of Central Park, 1938, showcases the circulation patterns planned by DeBoer and present until physical changes occurred over a decade later to accommodate addition and removal of site features listed in Figure 3. Figure 5, Aerial Photograph of Central Park, 1958, showcases the physical changes that occurred over more than a decade from the 1940s to the 1950s to accommodate site alterations that met community needs at the time. The features noted as different from Figure 4, are described in Figure 3 (seating, removal of pathways, new planting locations for trees and vegetation, bearm, etc.,) Figure 6, Aerial Photograph of Central Park, 1972, showcases that in just sixteen years additional site features such as pathways that transverse across the northern portion of Central Park (within the 130 foot proposed expansion area) were removed to meet community and site needs/usage, solidifying physical changes that evolved over multiple decades, yet maintained the open grass/turf area ’park at the core’, original ampitheater location, setting, associated features (even with planned new locations, such as trees/vegetation). ATTACHMENT C Figure 7, Aerial Photograph of Central Park, 1984, showcases additional changes to circulation patterns and the physical features associated with them (pathways/sidewalks) as well as re -arrangement of bordering features to accommodate community use/circulation. Figure 8, Aerial Photograph of Central Park 2021/22, showcases changes to the landscape that occurred from 1984 to present day. Most of the physical changes account for regular operations, management, and maintenance of important, and once intact, park features. Specially, the sites topiary, canopy and quantity of mature trees. As landscapes evolve overtime, so does there non-permanent features that anchor their natural environments, such as trees. Trees must be maintained, which at times means regular pruning, limb removal, full removal of select trees (such as the one once present near where the figure says 1742, to the left of the Bandshell icon) due to declining heath and public safety. While the preservation of the ATTACHMENT C physical built environment often allows for reconstruction and replacement of features, in-kind and in- situs, often, the preservation of planned natural environments (cultural landscapes) requires a sensitive and scientific approach to replacement of once living features such as trees. This show be considered in future planning of the park site and Ampitheater site, regardless of amending the boundary. Specifically, acknowledging that many trees can not be saved (they have purely just reached their life-span), saving them can be dangerous for the public. As an alternative, trees that are not safe and b eyond their life-cycle can of course be replanted, but for the future health of the tree, it can not be replanted in the exact location of the mature tree that was removed. Apply best practices such as these should be a key consideration for parks planning when assessing any future changes to the canopy of block 13. ATTACHMENT C ATTACHMENT D ATTACHMENT D ATTACHMENT D ATTACHMENT D ATTACHMENT D 3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200 Matters from the Department (continued) C. BPR 2022 Action Plan Each year, in fulfilling a commitment to implement the 2014 Master Plan, the department develops an Action Plan to ensure the plan is a living document that does not sit on a shelf but is used to improve the overall system. Staff refer to this as the “Master Plan Promise” (see Figure 1). The intent of this item is to provide the Parks and Recreation Advisory Board (PRAB) an update on 2022 key action items. Figure 1: Boulder Parks and Recreation Master Plan Promise The key initiatives each year are outlined in the Annual Action Plan. The way various plans guide the work of department’s divisions and employees is outlined in Figure 2: 3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200 Figure 2: BPR Planning Framework Each year, the action plan outlines the key initiatives prioritized to best meet master plan goals and advance the department’s mission to promote the health and well-being of the entire community by collaboratively providing high-quality parks, facilities and programs. The action plan also considers team workplaces and resource availability. For 2022, like the year before, the Action Plan reflects the reduced resources of the department and the continued and significant resources required to support COVID-19 response and recovery efforts (such as implementing city or Boulder County Public Health guidance or adjusting operations based upon staffing levels). In addition, note that as advancing racial equity and addressing the climate emergency continue to be a focus for the City of Boulder, all major decisions and resource investments will be considered with a racial equity lens and considering how they contribute, or not, to the city’s resilience. • BPR 2022 Master Plan Update: The master plan update launched in the fourth quarter of 2020, and the project’s goal is to ensure BPR services and investments continue to align with community values and anticipate shifts in trends and demographics. This initiative provides a comprehensive update to the department’s 2014 master plan. The final plan will guide the delivery of services and capital investments in alignment with the community’s values and priorities for the next 5-7 years. The PRAB has been involved throughout the project, and key engagement in 2022 includes the review of the implementation plan in the first quarter and recommendation of the plan for City Council’s approval this summer. Success will be measured by unanimous recommendations from the PRAB and Planning Board to approve the plan in the summer, and a phased implementation plan that prioritizes BPR’s work – especially as it relates to furthering climate resilience and equity. • Responsive and Equitable Service Delivery: BPR services in 2022 will be focused on restoring and creating services that can be delivered safely within 3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200 public health guidelines. Community benefit programming that serves youth, individuals with disabilities, and under-resourced community members will be prioritized, with a special focus on total health – which the World Health Organization defines as the state of total physical, mental and spiritual well-being. • Asset Management: Managing BPR assets to ensure strategic investments and ongoing stewardship - regular maintenance, preventative maintenance, capital maintenance. This is an ongoing priority, and 2022 specific success measures are being drafted. • Systems Implementation: The City of Boulder is implementing several enterprise projects in 2022, including a new Human Resources Information System. Workday, the selected software, will facilitate improved workforce planning, time tracking, payroll, talent management, recruitment management, employee benefits administration and workforce analytics. Workday will provide a single source of truth for most human resources information – a significant advancement over the current state where multiple systems are records of information for the city’s human capital. BPR will also be implementing a new Recreation Management Software. The goal of this project is to ensure BPR’s portal for registration, membership, reservations and other recreation operations reflects modern technology and provides easy digital access for customers. • Organizational Readiness: Supporting an engaged and effective workforce continues to be a priority for the department, and there are three projects in this theme planned for 2022: • Organization Assessment: The intent of an organizational assessment is to ensure BPR is designed to best serve the community and foster a healthy workforce. The process will review and analyze all the functions of the Boulder Park and Recreation Department and involves staff input throughout the process. The intent is that as BPR rebuilds and adds positions, it does so with a larger strategy in mind and not on an ad hoc basis and that BPR is aligning human capital with community needs as expressed in the 2022 Master Plan Update • Work Standardization and Safety: Building on input from staff through master plan engagement, BPR is focusing on documenting Standard Operating Procedures, in line with standards outlined by the Commission for Accreditation of Park and Recreation Agencies (CAPRA). This documentation of SOPs, with an initial focus on safety, will support staff resilience, improve overall operations and efficiency, and create an environment for regular review of operations, policies and procedures. The intention is that 2022 work provides a foundation for CAPRA accreditation in 2023 or 2024. • Racial Equity: To support implementation of the city’s Racial Equity Plan, in 2022 BPR will: 3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200 • Support efforts to normalize and operationalize understanding of institutional and structural racism among people who work for represent City of Boulder through training; • To ensure the city takes action to end racial disparities in city services and evidence commitment at the department level, by the end of the year BPR will create a departmental Racial Equity Team and Plan. Staff will provide the PRAB updates and consult the board as appropriate to ensure work is aligned with community priorities and expectations. 3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200 TO: Parks and Recreation Advisory Board SUBJECT: Matters from the Board DATE: January 24, 2022 A. PRAB Master Plan Study Session for March 2022 (verbal) B. Board and Commissions Recruitment Opens The application for PRAB and other boards is open now through Friday, Feb. 21. For more information and the online application visit: https://bouldercolorado.gov/government/boards-and-commissions PRAB is encouraged to share this opportunity with their networks. These positions are open to anyone 18+ years of age who lives in the city of Boulder. As a reminder, PRAB will have 2 spots available in 2022: One five-year April 2022- March 2027 and one three-year term (April 2022 - March 2025). C. PRAB Community Engagement Updates (verbal)