HomeMy WebLinkAbout12.15.21 BAC PacketBoulder Arts Commission Meeting Agenda
December 15, 2021 6:00 P.M.
Online Video Meeting
1.CALL TO ORDER
Approval of Agenda
2.MINUTES
Approval of the November 2021 Meeting Minutes
3.PUBLIC PARTICIPATION
4.MATTERS FROM GUESTS (60 min)
A.Revision of the Statement on Cultural Equity, Part One: Rapid Response Assessment Training –
Elizabeth Crowe, City of Boulder Race Equity Team / Human Services
5.GRANTS PROGRAM (30 min)
A.ACTION: Project Report: Rebecca Folsom, Sanctuary, $5,000
B.ACTION: Program change request: Luciana da Silva Dance, Tabom – a story of resilience, courage and
adaptation, Dairy Arts Center, $707.50
C.DISCUSSION: Proposed change to the GOS applications
6.MATTERS FROM COMMISSIONERS (20 min)
A.Statement to City Council – Kathleen
B.Mission Statement Draft Revisions – Kathleen
7.MATTERS FROM STAFF (10 min)
A.Questions about the Manager’s Memo
B.Remaining Funds in the Grants Program Budget – Lauren
C.Appreciations – Matt
8.ADJOURNMENT
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CITY OF BOULDER
BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING
MINUTES
Name of Board/ Commission: Boulder Arts Commission
Date of Meeting: November 17, 2021
Contact information preparing summary: Celia Seaton
Commission members present: Kathleen McCormick, Devin Hughes (arrived at 6:57 PM), Bruce Borowsky (left at 7:26 PM),
Georgia Schmid, Eboni Freeman, Maria Cole
Commission members absent: Caroline Kert
Library staff present:
Matt Chasansky, Office of Arts & Culture Manager
Lauren Click, Coordinator, Grants
Mandy Vink, Coordinator, Public Art
David Farnan, Director
Celia Seaton, Administrative Specialist
City staff present:
None
Members of the public present: Mary Wohl Haan, Ryan Adanalian, Bryan Bowen, Don McDonald, Lisa Nesmith
Type of Meeting: Regular|Remote
Agenda Item 1: Call to order and approval of agenda [0:02:48 Audio min.]
The meeting was called to order. McCormick provided an introductory orientation around the virtual procedure, as this
meeting was held through Zoom videoconference. She asked the group for any other addendums to the agenda. Cole
wished to add a discussion of the years of financial detail that are being submitted for organization financial details in grant
review as Item 5D. There was a nod of approval for the amended agenda.
Agenda Item 2: Review of Minutes [0:06:00 Audio min.]
Item 2A, Approval/Review of October 2021 Meeting Minutes
McCormick asked the commission for changes or addendums regarding these minutes. McCormick had changes to the
minutes, sent along beforehand. Cole asked for an addition to Item 6. There was a nod of approval for the amended
minutes.
Agenda Item 3: Public Participation [0:07:05 Audio min.]
None.
Agenda Item 4: Commission Business [0.07.22 Audio min.]
A.Annual Message to City Council – McCormick suggested focus on a stable source of revenue to build programs so
that the commission’s work can better align with the Community Cultural Plan. She would like to see more money
dedicated from the city budget for grants and public arts. This funding increase might allow the commission
adequate funding to award all projects that meet the scoring threshold. Cole suggested an emphasis on the direct
benefit to community; the arts serve as an economic driver. She also suggested formatting the letter with graphic
representation of what’s been going on with the community and arts. Schmid suggested a link to online visuals.
Freeman suggested a video element showcasing the gratitude of grantees. Staff stressed the importance of
specificity and succinctness in the statement as requested by council. Freeman, Cole, and McCormick agreed to
work on the communication together.
B.Commission Applicant Interview Questions – McCormick surveyed the group for input. The group conferred and
requested adjustment to the referenced years, reflecting 2022 instead of 2021. The list of Arts Commission
Applicant FAQs will be sent out for potential input as well. Freeman stressed what a helpful tool this was for her
own process in applying to the commission.
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Agenda Item 5: Matters from Commissioners [0.31.59 Audio min.]
A.Editorial Initiative – Cole gauged interest on commission’s encouragement of a periodical print article (Boulder
City Lifestyles). She suggested either a profile on local artists, or perhaps a highlight on the mission and work of
the commission. McCormick favored this idea and asked if Cole might helm this effort; Borowsky volunteered to
assist.
B.Ability to Raise Concerns about Grant Applicants – McCormick apologized for limiting Schmid’s input at the last
meeting. She welcomed criticism over her chairing of the meetings and expressed desire to ensure that any
concerns felt by commissioners be aired. In response to McCormick’s request to hear her now, Schmid stated that
she didn’t know how to make a decision for this organization “knowing what [she] knew.” Her observation of
“certain behaviors” in the past and concern over the studio’s quality of “safe space” required a report of the remedy
–“was there anything done to rectify the situation that had occurred?” People involved in the accident were “close
to her heart,” which affected her sense of neutrality. Schmid did not feel that there had been a place for this
inquiry. Borowsky expressed his own misgivings over the last meeting’s discussion and relayed that he has
apologized to Schmid personally. He wants to give fellow commissioners the opportunity and space to express
concerns about a currently funded organization, preferably before the moment of voting.
Staff responded that commissioners should always feel free to express themselves in meetings outside of
unacceptable behavior such as hate speech. Chasansky noted that there will be an addition to the review process.
In the last comment section, staff added new instructions to prompt commissioner reflection of any concerns. The
organization can then attempt to reply to the concern. During the rescore, the commissioner may take that response
into consideration when deciding whether to either score the organization higher or respond with lingering
concerns. This alert will provide a heads-up to staff and the chair that further discussion may be warranted during
the meeting (after the final rescore but before the motion).
C.Commission Mission Statement – McCormick received further feedback after the October retreat. Commission
reviewed the current draft: “The Boulder Arts Commission believes engagement in arts and culture is critically
important to our creative humanity as individuals and as a community. We are committed to supporting arts and
culture as a foundation for a diverse, inclusive, and equitable community and to working collaboratively with city
staff, artists, arts and culture organizations, and the community to enrich Boulder’s quality of life and economic
vitality and to help create a highly innovative, vibrant, and resilient city.” After further wordsmithing, the group
agreed to review this guiding statement again during December’s meeting.
D.Guidelines for GOS – Cole noted the previous decision to allow either 2019 or 2020 revenue figures when
determining which grant category in which to apply (small, medium, large) in the general operating support grant
process. In her liaison work with Boulder Museum of Contemporary Art, she received an inquiry over the
possibility of allowing organizations to apply using 2021 financial details for 2022 grant submission.
Staff don’t typically recommend changing the rules after the applications are open/in the middle of a cycle.
However, Chasansky acknowledged that some rules were adjusted during COVID in a responsive and careful
manner. He emphasized the importance of making any adjustment available to all applicants.
McCormick: applicants would be offered increased flexibility to provide a baseline financial situation from 2021 if
that was the most successful financial year. Chasansky noted the potential disparity of opportunity for those
organizations whose fiscal year doesn’t provide for 2021 figures. Staff will investigate any implications with the
legal department and bring this information back to the commission.
Agenda Item 6: Public Art Program [1.45.07 Audio min.]
A.Discussion: Update on the Nobel Circle Donation – this proposed donation is being reviewed using the Public Art
Policy. The site involves the plaza on the south side of Main Library. Project donor group members Bryan Bowen
and Don McDonald introduced the Nobel Project from the city’s perspective, presenting an introductory video as
project overview. The project’s current letter of intent is set to expire in February 2022, so they are seeking a
recommendation from commission to either amend and extend the LOI or not.
Freeman referenced the Nobel memorabilia already available on the university grounds and wondered how this
project provides substantial benefit beyond what is available on the campus. McDonald noted that the CU campus
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contains no Nobel statues. He relayed that CU would like this one on the campus as well, but “this is a community
effort.”
McCormick questioned the substantial expense of the project and requested more information about the high cost
(2.5-3 million dollars). Project Manager Bowen will bring back more financial detail in February. In response to
the inquiry around how the piece might be affected in the event of a future Nobel winner, McDonald explained the
project’s intention to include means of incorporating one or two additional monuments. Vink invited any further
feedback or inquiry by email between now and the February decision.
Agenda Item 7: Grant Program [2.17.29 Audio min.]
A.ACTION: square product theatre Request to Change Community Project Grant – this item can now be funded due
to the restoration of funding. Click explained that this is being brought to the commission due to the drastic change
to the nature/substance of the grant application. For this change in program request, commissioners have the
options to approve the change in program request and advise staff to release the grant funds, not approve the
change in program request, or postpone approval of the change in program request pending the answers to specific
questions.
McCormick noted the fairness issue, as some organizations may have already produced their
event/program/activity and would no longer be eligible for this grant. Cole felt inclined to approve it and release
these time-sensitive grant funds. Hughes agreed. Freeman felt conflicted.
Cole made a motion that commission approve the change in program request and advised staff to release the funds.
and Hughes seconded. Freeman abstained. The motion passed unanimously with Freeman’s abstention.
B.ACTION: Reports and Follow Up Responses
1.LOCAL Theater Company, LocalWRITES, from Local Theater Company, $3,000 –
Freeman appreciated reviewing the before/after survey results. She made a motion that
the reports by LOCAL Theater company be approved. Hughes seconded, and the
motion passed unanimously.
2.Ellen Allen, “Figures” in Literature, $4,340
Cole made a motion that the report by Ellen Allen be approved. Freeman seconded, and
the motion passed unanimously.
3.Motus Theater, JustUs: Stories from the Frontlines of the Criminal Justice System,
$10,000 – McCormick praised the authentic stories of the project as “powerful stuff.”
Cole made a motion that the report by Motus Theater be approved. Freeman seconded,
and the motion passed unanimously.
C.ACTION: Commissioners Needed at Grant Info Sessions
1.December 8 – Hughes/Schmid
2.January 13 – Hughes/McCormick (possible)
3.Commission Grants training – Click will find an amenable date for the group.
Agenda Item 8: Matters from Staff [2.37.09 Audio min.]
A.Manager’s Memo: see packet. Chasansky welcomed questions.
Agenda Item 9: Adjournment [2.41.25 Audio min.]
There being no further business to come before the commission at this time, the meeting was adjourned.
Date, time, and location of next meeting:
The next Boulder Arts Commission meeting will be at 6 p.m. on Wednesday, December 15, 2021, on Zoom.
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APPROVED BY: ATTESTED:
_________________________________________ ________________________________________
Board Chair Board Secretary
_________________________________________ ________________________________________
Date Date
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TO: Members of the Boulder Arts Commission
FROM: Matt Chasansky, City of Boulder Office of Arts + Culture
DATE: December 10, 2021
SUBJECT: Manager’s Update for the Boulder Arts Commission Meeting
on December 15, 2021
>Due to the COVID-19 Pandemic emergency orders, this meeting of the Arts Commission:
>Will ensure that participants can safely follow social distancing guidelines by convening the meeting online using
a video conference.
>Includes public observation and comment. To join the video conference, members of the community must
make a request by email to rsvp@bouldercolorado.gov by Wednesday, December 15 at 12:00 P.M.
>Notes on the December Meeting Agenda
>4A, Revision of the Statement on Cultural Equity – This will be the first of four sessions during Arts Commission
Meetings, facilitated by the City of Boulder’s Race Equity Team, to revise the Statement on Cultural Equity. To
prepare for this first step you are encouraged to review the following resources prior to the meeting:
a.Statement on Cultural Equity
b.Racial Equity Plan, with particular attention to the following sections:
Pages 5-6: Purpose
8-9: Context
18-20: Community Input
21-23: Goals and Strategies
28: Infuse Equity in City Investments
30-31: Definitions
c.Diving into Racial Equity: The MAP Fund's Exploration by Vanessa Whang, 2019
Additionally, below are a few resources that are not required to participate in the discussion, but may add
context for the conversation:
d.Not Just Money: Equity Issues in Cultural Philanthropy by Helicon Collaborative, 2017
e.PBS Documentary: RACE: The Power of an Illusion – available to stream on Kanopy (accessible with your
Boulder Public Library Card).
f.How to be an Anti-racist Organization video series sponsored by Denver Arts & Venues, the Boulder
Office of Arts and Culture, and others.
>5B, Program Change Request: Luciana da Silva Dance, Tabom – The grant recipient has requested that funds for
the Rental Assistance grant be dedicated to another program. In Attachment One, please find a copy of her
email requesting the change as well as the original application for reference. As is the case when there is any
substantial change in the nature of the application, this request must be approved by the Arts Commission. The
new, proposed program is eligible for funding according to the Rental Assistance / Venue and Online Event
Affordability Grant eligibility requirements, but substantively different from the project described in the
application. The Commission will be asked to determine if the proposed event is still an appropriate use of the
funding.
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Commissioners have the options to:
Vote on a motion to approve the change in program request,
Vote on a motion to not approve the change in program request,
Postpone approval of the change in program request pending the answers to specific questions.
The grant recipient will be in attendance to answer questions.
>5C, Proposed Change to the GOS Application – Following the discussion at the November meeting, staff will be
providing context about the proposal to change one part of the application to the 2022 grant cycle for General
Operating Support (GOS) which would allow applicants to use their 2021 financials to determine the funding
level. This would be in addition to the current application, which asks applicants to submit 2019 and 2020
financials and determines eligibility on whichever is higher.
After examining the proposed rule, and consulting with potential applicants, staff has put together the following
list of “pros” and “cons” of endorsing the change:
Pros
The Arts Commission agreed to a staff recommendation that the process for determining grant
funding level be made flexible in order to minimize the potential for circumstances of the pandemic
to harm applicants. Making this change would increase that flexibility.
Certain organizations will be advantaged by the rule while no organization will be directly impaired.
(See the third bullet under “cons”.)
As many as seven potential applicants indicated to staff that they would benefit.
Cons
Making this change may result in a handful of grant recipients to be accepted into a higher category.
Funding those larger grants will consume a bigger portion of the funds than if they had been in the
lower category. The result will be that fewer organizations overall will be able to receive funding.
Changing the grant application after publication will cause confusion and is a practice to be avoided.
Boulder’s arts nonprofits operate on a number of different schedules for their fiscal year. Changing
this rule may create an inequity where some organizations will not be able to take advantage of the
increased flexibility.
There is no staff recommendation for this discussion. During the meeting, staff will ask for nodding agreement
to endorse or not endorse the change.
>6A, Statement to City Council – In Attachment Two, please find a draft of the annual statement of priorities to
City Council. This will be the last opportunity to finalize the statement prior to the deadline.
>6B, Mission Statement Draft Revisions – Below is the current draft of the Arts Commission mission statement:
The Boulder Arts Commission believes arts and culture are critically important to our creative humanity
and as a foundation for a diverse, inclusive, equitable, and accessible community. We work
collaboratively with city staff, artists, arts and culture organizations, and the community to enrich
Boulder’s quality of life and economic vitality and to help create a highly innovative, vibrant, and
resilient city.
>Commission Correspondence
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In Attachment Three, please find copies of email correspondence received by the Boulder Arts Commission during
the period between the publication of the November and December 2021 meeting packets.
>Staff Updates
Staff continues to monitor pandemic restrictions and support the arts community in accommodating the
requirements.
Work continues to prepare for the second step in the process to improve the permitting of public art.
Staff is serving on the leadership team for allocations from the American Rescue Plan Act. Community outreach and
discussions by City Council are being scheduled for the first half of 2022.
>Public Art Program
The 2022 Public Art Implementation Plan Updates have been reviewed and approved by the City Manager. The
final version can be found on boulderarts.org
Public Art Commissioning Updates:
Arapahoe Underpass (Michelle Sparks): Project COMPLETE: Sun Fades to Moon on Water
Urban Design - 30th and Colorado Underpass (Rosie Fivian and Ransom Beegles): Final Design. The parent
project has entered construction while exploring cost-saving options in final production, including the urban
design components. The parent project covers all urban design implementation: Form liner work will be
complete by the contractor; all paint and mural applications are under review. Anticipated parent project
construction schedule: Feb 2021 – Aug 2022
http://www.architectista.com/ http://www.rdesignstudios.com/
https://bouldercolorado.gov/transportation/30th-and-colorado-underpass
North Broadway (Sharon Dowell): Final Design. Dowell continues to work with Project Management Team
and Community Stakeholders to finalize design and locations. Anticipated installation: Spring 2023.
NoBo Library (Daily tous les jours): Final Design. Updated design will occur once parent project receives
Schematic Design (SD) approval. Anticipated parent project construction schedule: Summer 2022 – Winter
2024 www.dailytouslesjours.com;
Fire Station 3 (Michael Clapper): Contracts/Design. https://www.michaelclapperstudios.com/
https://bouldercolorado.gov/planning/fire-station-3-relocation-4
Urban Design - 19th and Upland (Anthony Garcia): Contracts/Design. New underpass at 19th and Upland on
the Fourmile Canyon Creek; Anticipated parent project construction schedule: Fall 2022 – Spring 2024
George Reynolds Branch Mural: On hold.
University Hill (ENVD 3300 Praxis): On hold. Staff is open to explore alternative funding or a rescaled
project. http://www.monthofmodern.com/community-livingroom/
Alpine Balsam Pavilion: The project launch is projected for early 2023.
Valmont Park: The project launch is projected for 2023.
Transportation CIP Percent for Art: On Hold
Experiments in Public Art: On Hold
Community-Initiated and Donation Projects Updates:
Temple of Tranquility: Pre-approval. Staff is working with project team to explore review process and
feasibility
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Tim Eggert Sound Harp: COMPLETE
Los Seis de Boulder: Permitting and Contracting. Negotiations with private property owners on final
placement; temporary installation for BMoCA’s Inside Out exhibition has been extended. Permanent
installation is tracking for Fall 2022.
Rotary Club Donation: Permitting and contract negotiations are underway. The donors are finalizing
drawings, information for permit application. The project was approved by the Landmarks Board in October
2021.
Nobel Circle Donation: Pre-approval. Donors are in the fundraising phase; the project is touring impacted
Boards and Commissions, with an update to the Arts Commission in February 2022.
Maintenance and Conservation:
With restoration of the maintenance budget, backlog maintenance projects are underway.
Murals/Paint the Pavement Projects:
Mural locations and budget considerations for 2022 are underway
Vision Zero Innovation Program: GO Boulder has identified a handful of locations across town as
opportunities for artist-designed crosswalk and curb extensions as part of the Vision Zero implementation.
a.Complete: Debbie Clapper aka gneural at 26th and Spruce
b.Complete: Anthony Garcia, Sr. at 19th and Yarmouth
c.Complete: Goss Grove Neighborhood Association Grove Street
d.Angela Beloian at 9th Street – Design and contracting is underway. This project will occur in Spring
2022
In Attachment Four please find a budget status for the five-year public art commissioning budget.
>Grants and Programs for Organizations
Following direction from the Arts Commission at the October meeting regarding the use of a budget restoration
for the Cultural Grants Program, these applications were confirmed for funding:
Venue and Event Affordability Fund Grants:
Block 1750, PPE & Livestream classes at Block 1750, $1,000
Boulder Ballet, Masterworks, Dairy Arts Center, $1,000.00
Boulder Chorale, Origins: The Fertile Crescent, First United Methodist Church of Boulder, $1,000.00
Boulder Opera, Family Series: L 'enfant et les Sortileges by Ravel, Dairy Arts Center, $1,000
Boulder Symphony, 2022 Season, Grace Commons Church, $1,000
Butterfly Effect Theatre of Colorado, BETC presents: "Fourteen Funerals" by Eric Pfeffinger, Dairy Arts
Center, $1,000
Creativity Alive, Sound Journey Series & Improvisational Music & Movement Series, Yoga Loft, $1,000
Dairy Arts Center, Streaming Equipment for Free Range Dairy events, $1,000
Empathy Theatre Project, Man Up: A Musical, Nomad Playhouse, $1,000
Flatirons Food Film Festival, Boulder Public Library, $1,000
Future Arts Foundation, Bluebird Music Festival, Macky Auditorium, $1,000
Greater Boulder Youth Orchestras, GBYO Fall 2021 Concert, Macky Auditorium, $1,000
LOCAL Theater Company, Fall and Spring Local Lab New Play Festivals, COVID-19 testing, $1,000
Motus Theater, “Let Us Be Dissatisfied Until…”, Dairy Arts Center, $1,000
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Museum of Boulder, Dia de los Reyes 2022: A Celebration of Cultures, Local and International,
technology for online hosting, $1,000.00
NAACP Boulder Authorized Committee, Freedom Fund Fisk Jubilee Singers, Macky Auditorium, $1,000
NoBo Art District, Sanitation and PPE at the NoBo Art District Galleries for First Fridays, $1,000.00
Now or Never Theater, Tales from the Tipping Point, Dairy Arts Center, $1,000
Pro Musica Colorado Chamber Orchestra, Live Stream Event Support, $1,000
Sans Souci Festival of Dance Cinema, Virtual Editions for Black History Month and Women's History
Month Screenings, $1,000.00
Society for Creative Aging/Viva Theater, 'The Last Romance' by Joe DiPietro, Dairy Arts Center, $1,000
T2 Dance Company, in/Visible, Dairy Arts Center, $1,000.00
The Blind Café, The Boulder Blind Cafe Experience, Wesley Foundation, $1,000
Trash the Runway, Trash the Runway – Recycled Couture, Macky Auditorium fee waiver and $1,000
Staff is finalizing a new two-year agreement with our grant management system provider: Foundant.
These grant extensions were approved in advance of the meeting:
Creativity Alive, ArtDance Series with Creativity Alive, Nevei Kodesh, $500
These Professional Development reports have been approved in advance of the meeting:
Heidi Alina, Private Study with Jo Boatright, Concert Pianist and Artistic Director, Walden Chamber
Music Society, Buena Vista, Colorado, $500
Willi Eggerman, Painting Portraits in Watercolor workshop with Ted Nuttall, Boulder, CO, $500
This Rental Assistance Fund report was approved in advance of the meeting:
Greater Boulder Youth Orchestras, GBYO Fall 2021 Concert, Macky Auditorium, $1,000
These Macky Free Rental & Supplemental Funds reports were approved in advance of the meeting:
Greater Boulder Youth Orchestras, GBYO Fall 2021 Concert and 2022 Season Finale Concert, Macky
Auditorium Fee Waivers
Sponsorships have been awarded for the following:
COVID-19 Event Safety Sponsorship ($3,572 per organization)
a)Boulder Historical Society d/b/a The Museum of Boulder
b)Boulder Opera Company
c)Boulder Philharmonic Orchestra
d)Butterfly Effect Theatre of Colorado (BETC)
e)Colorado Film Society
f)Colorado Shakespeare Festival
g)Creativity Alive
h)Dairy Arts Center
i)Future Arts Foundation
j)Junkyard Social Club
k)Local Theater Company
l)Motus Theater
m)NoBo Art District
Arts and Culture Relief Fund Second Round, $2,000.
Business of the Arts Workshops by Boulder County Arts Alliance, $5,000
Indigenous Peoples’ Day Sponsorships were awarded June 2021 by the Human Relations Commission:
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a.Right Relationship Boulder, “Celebrating Boulder’s Native Peoples”, $1,300 from Human Relations
Commission / $1,500 from the Office of Arts + Culture Sponsorship Program (Total $2,800)
b.Luna Cultura, Art, Science and Culture for Thriving Communities, The Totonacapan-Nahua Fusion,
$1,300 from Human Relations Commission / $1,500 from the Office of Arts + Culture Sponsorship
Program (Total $2,800)
c.Junkyard Social Club, Cinnamon Kills First Sessions, $1,300 from Human Relations Commission /
$1,500 from the Office of Arts + Culture Sponsorship Program (Total $2,800)
d.Creative Nations, Creative Nations: Indigenous Traditional Dances, $1,300 from Human Relations
Commission / $1,500 from the Office of Arts + Culture Sponsorship Program (Total $2,800)
In Attachment Five please find a current grants program budget.
>Creative Neighborhoods
Staff is exploring possible federal funding to support this program; outcome will not be known until the first
quarter of 2022
Staff continues to support the drafting of the East Boulder Subcommunity Plan.
>Venues
Staff is participating in the leadership team to coordinate the Community, Culture, Resilience and Safety Tax.
The next step is a presentation to City Council in the first quarter of 2022.
Staff continues to monitor the pandemic restrictions for impacts on arts venues.
>Civic Dialog, Boulder Arts Week, Boulder Arts Showcase
Work continues on the ongoing television program: Boulder Arts Showcase. The current program, which runs
on City of Boulder’s Boulder 8TV from November 10 to December 22, 2022, will feature artist interviews from
the Creative Neighborhood: COVID-19 Work Projects. Please help spread the word about the program which
can be viewed on Comcast’s Channel 8 or livestream on Wednesdays from 1 to 3 p.m. or online
on Vimeo or YouTube.
Staff continues to support Denver Arts and Venues to present the next in a series of webinars about the role of
equity and racial justice in cultural nonprofits entitled ‘How to be an Anti-Racist Organization’. The next date is
yet to be determined.
Boulder Arts Week returns March 25 to April 2, 2022. Please help us spread the word and encourage leaders in
your network to submit their event today.
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Attachment One
Email Request from Luciana da Silva Dance and the Original Application
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Attachment Two
Draft Statement to City Council
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From:Chasansky, Matthew
To:Bruce Borowsky; Caroline Kert; Devin Hughes; Eboni Freeman; Georgia Schmid; Kathleen McCormick; Maria Cole
Cc:Seaton, Celia
Subject:RE: 11.17.21 Arts Commission Packet
Date:Monday, November 15, 2021 7:42:53 AM
Attachments:image001.png
Commissioners—
I hope you had a great weekend!
Please feel free to reach out if you would like to schedule some time to talk through any of the
agenda items for this Wednesday’s meeting. I am holding some time in my calendar for you:
tomorrow after 1pm and Wednesday before noon.
Let me know!
—Matt
From: Seaton, Celia <SeatonC@boulderlibrary.org>
Sent: Friday, November 12, 2021 11:17 AM
To: Bruce Borowsky <bruce@boulderdigitalarts.com>; Caroline Kert <carolinekert@gmail.com>;
Chasansky, Matthew <ChasanskyM@boulderlibrary.org>; Click, Lauren <ClickL@boulderlibrary.org>;
Devin Hughes <devin@devinpatrickhughes.com>; Eboni Freeman <ebonifree4545@gmail.com>;
Georgia Schmid <georgiamichelle@hotmail.com>; Kathleen McCormick <fonthead1@gmail.com>;
Maria Cole <m.cole205@gmail.com>; Vink, Mandy <VinkM@boulderlibrary.org>; Farnan, David
<FarnanD@boulderlibrary.org>
Subject: 11.17.21 Arts Commission Packet
Good Afternoon Commissioners and Staff –
Attached you will find our packet for next week’s meeting. Zoom information on the meeting invite,
as well as at the bottom of this message.
Please send any questions you have to Matt (ChasanskyM@boulderlibrary.org) by 5pm on Monday,
11/15.
Have a good weekend,
Celia
Attachment Three
Commissioner Correspondence
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Celia Seaton
Administrative Specialist II
O: 303.441.3106
seatonc@boulderlibrary.org
Boulder Public Library – Administration Office
1001 Arapahoe Ave. | Boulder, CO 80302
www.boulderlibrary.org
www.bouldercolorado.gov
Topic: Boulder Arts Commission meeting
Time: Nov 17, 2021 06:00 PM Mountain Time (US and Canada)
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From:Click, Lauren
To:Kathleen McCormick (fonthead1@gmail.com); Eboni Freeman; Bruce Borowsky; Devin Hughes;
georgiamichelle@hotmail.com; carolinekert@gmail.com; Maria Cole
Cc:Chasansky, Matthew; Seaton, Celia
Subject:FW: Documents for Commission meeting 11/17/2021
Date:Tuesday, November 16, 2021 12:55:28 PM
Attachments:1. 2021 Venue and Online Event Affordability Fund Application, Eboni Freeman.pdf
2. spt CPO original request.pdf
2b. spt CPO request letter.pdf
3. LOCAL Theater Company, LocalWRITES, $3,000 - report.pdf
4. Ellen Allen, “Figures” in Literature, $4,340 – report.pdf
5. Motus Theater, JustUs, $10,000 - report.pdf
6. CBDC, “Project Human”, $10,000 – follow up responses.pdf
Hello Arts Commission,
Please be reminded to review the below information for the meeting tomorrow evening.
Thank you! Lauren
----------
Lauren Click
she/her/hers
clickl@boulderlibrary.org
Cultural Grants Program
Office of Arts + Culture
Library & Arts Department
1001 Arapahoe Avenue | Boulder, CO | 80302
www.boulderarts.org
Sign up for our newsletter, and follow us on Twitter and Instagram for updates on Boulder's rich arts and culture
scene.
From: Click, Lauren
Sent: Wednesday, November 10, 2021 8:00 AM
To: Kathleen McCormick (fonthead1@gmail.com) <fonthead1@gmail.com>; Eboni Freeman
<ebonifree4545@gmail.com>; Bruce Borowsky <bruce@boulderdigitalarts.com>; Devin Hughes
<devinpatrickhughes@me.com>; georgiamichelle@hotmail.com; carolinekert@gmail.com; Maria
Cole <m.cole205@gmail.com>
Cc: Chasansky, Matthew <ChasanskyM@boulderlibrary.org>; Seaton, Celia
<SeatonC@boulderlibrary.org>
Subject: Documents for Commission meeting 11/17/2021
Dear Arts Commission,
Thank you for your time reviewing these grant program documents! This is an advance look at the
grant documents for the next meeting to make sure you have as much time as possible to review
them and think through the issues. Please review the documents in advance of the Boulder Arts
Commission meeting on Wednesday, November 17 at 6pm.
24
To access the folder of documents go to the online portal, then to your Shared Documents folder,
then to the appropriate folder. The documents are also attached.
Documents for review:
A. Action: 2021 Venue and Online Event Affordability Fund Application, Eboni Freeman
B. Action: square product theatre request to change Community Project Grant request
C. Action: Reports and Follow Up Responses
1. LOCAL Theater Company, LocalWRITES, from Local Theater Company, $3,000 -
report
2. Ellen Allen, “Figures” in Literature, $4,340 – report
3. Motus Theater, JustUs: Stories From the Frontlines of the Criminal Justice System,
$10,000 - report
4. Cindy Brandle Dance Company, “Project Human”, $10,000 – follow up responses
Regarding item A, Commissioner Freeman’s application for a Venue and Online Event Affordability
Fund Application: In cases where a Commission member has applied for a grant we bring the
application to the full Commission for a decision.
Regarding item B, the change in program request: square product theatre is now eligible for a grant
as part of the additional funds returned to the grant program in September. Their original
application for their project Concord Floral is included in the documents. They have requested that
the funds be dedicated to another project entitled Dance Nation. Their request letter is also included
in the documents. As is the case when there is any substantial change in the nature of the
application, this change must be approved by the Arts Commission. The new, proposed program is
eligible for funding according to the Community Project Grant eligibility requirements, but
substantively different from the project described in the application. The Commission will be asked
to determine if Dance Nation is still a good use of the funding. You’ll not be asked to give scores at
the meeting, however you are highly encouraged to review the Scoring System and Rubric to help
determine if the proposed program is a reasonable replacement for the awarded program. At the
meeting you’ll discuss and determine if this Dance Nation warrants funding.
At the meeting you will vote on the reports and the change in program request.
For the application by Commissioner Freeman, Commissioners have the option to:
Approve the request,
Not approve the request.
For the change in program request, Commissioners have the options to:
Approve the change in program request,
Not approve the change in program request,
Postpone approval of the change in program request pending the answers to specific
questions. Director Emily Harrison will be on hand to answer any questions.
For the reports, Commissioners have the options to:
Approve each grant report,
Not approve specific grant reports and cancel the final 20% payment, and/or
Postpone approval of specific reports pending the answers to specific questions.
25
Of course, feel free to email or call me if you have questions. My cell is 660-553-7289.
Cheers, Lauren
----------
Lauren Click
she/her/hers
clickl@boulderlibrary.org
Cultural Grants Program
Office of Arts + Culture
Library & Arts Department
1001 Arapahoe Avenue | Boulder, CO | 80302
www.boulderarts.org
Sign up for our newsletter, and follow us on Twitter and Instagram for updates on Boulder's rich arts and culture
scene.
26
From:Chasansky, Matthew
To:Bruce Borowsky; Caroline Kert; Devin Hughes; Eboni Freeman; Georgia Michelle; Kathleen McCormick
(fonthead1@gmail.com); Maria Cole
Cc:Farnan, David; Seaton, Celia; Vink, Mandy; Click, Lauren
Subject:FW: Answers to Questions on the Packet
Date:Wednesday, November 17, 2021 7:44:12 AM
Attachments:image002.png
Commissioners—
Apologies for the delay getting this to you. Below are answers to questions we received. We can
address any follow-up or further questions at tonight’s meeting. See you then!
—Matt
1. If an artist or organization that has just received grant funding for a project that has already
happened or is not happening, does the artist/arts organization have to give it back, or can
they apply it to an upcoming project, and do we have rules about circumstances?
a.Grants can not be dedicated to programs that have already happened. On the 2021
Venue and Online Event Affordability Fund grants the eligibility states, “Event dates
must take place after the grant funding decision and before November 1, 2022.” In the
case of Local Theater, the program awarded is scheduled for April 22 to 24, 2022. As is
always the case, a grantee can request an extension if they need to change their project
dates. If the project will change in nature/substance then they must get approval from
the Commission.
2. In the public art program budget, has the Office of Arts and Culture determined an intent for
the $25,000 in unassigned funds?
a.The unassigned $25K is currently earmarked for contingency on projects funded by the
Community, Culture, and Safety Tax including the NoBo Library and FS3 projects. This a
standard practice to set aside <10% of each contract budget. If projects advance to
significant completion without the need for contingency, an opportunity appropriate to
budget scale will be explored.
3. In the grants program budget, has the Office of Arts and Culture determined an intent for the
$30,000 in remaining funds?
a.The $30K remaining in the Cultural Grants Budget is dedicated for:
square product theatre’s new proposal if accepted. It is $10K. If it is not
accepted by the Commission then it would go to the next highest scoring
Community Project Grant from the spring decisions, which was an
application from THE NEW LOCAL.
We are still receiving applications for and granting out the 2021 Venue and
Online Event Affordability Fund. Since the publication of the packet we have
received seven applications and expect to grant all of the funds.
Any remaining funds in the grant program will be brought to the Commission at the
December meeting for discussion.
27
Matt Chasansky
Manager,
Office of Arts and Culture
he/him/his
303-441-4113
chasanskym@boulderlibrary.org
boulderarts.org
Library & Arts Department
1001 Arapahoe Avenue | Boulder, CO 80302
bouldercolorado.gov
28
From:Click, Lauren
To:Seaton, Celia
Cc:Chasansky, Matthew
Subject:FW: Cantabile "Listening to the Future" concert
Date:Monday, November 22, 2021 12:35:15 PM
Email to all commission below - lmc
----------
Lauren Click
she/her/hers
clickl@boulderlibrary.org
Cultural Grants Program
Office of Arts + Culture
Library & Arts Department
1001 Arapahoe Avenue | Boulder, CO | 80302
www.boulderarts.org
Sign up for our newsletter, and follow us on Twitter and Instagram for updates on Boulder's rich arts and culture
scene.
From: carol.nielsen17@gmail.com <carol.nielsen17@gmail.com>
Sent: Monday, November 22, 2021 11:18 AM
To: 'Kathleen McCormick' <fonthead1@gmail.com>; 'Georgia Michelle'
<georgiamichelle@hotmail.com>; devin@devinpatrickhughes.com; bruce@boulderdigitalarts.com;
EboniFreemanInstitute@gmail.com; m.cole205@gmail.com; carolinekert@gmail.com
Cc: Chasansky, Matthew <ChasanskyM@boulderlibrary.org>; Click, Lauren
<ClickL@boulderlibrary.org>
Subject: Cantabile "Listening to the Future" concert
External Sender
Boulder Arts commissioners,
Cantabile is pleased to share with you a livestream of our recent concert “Listen to the Future”
performed on November 5th. We were so thrilled to be able to share our music with live and online
audiences. It was our first concert since February 2020. During that time away from live
performances, we created virtual performances that we shared with our community.
This concert featured young and upcoming composers with Boulder connections – three pieces were
premier performances. The core of this program was to encourage and celebrate newly composed
music. One piece, A Mood, was composed by Kaidan Larson, a musician and former Boulder high
school student. He was mentored by Kevin Padworski, a Denver-based composer and choral
conductor. Another piece, To Be Together, Again, was composed by Margaret Friesen, a recent CU
grad who lives in Boulder and is a member of our choir.
29
Our performance was at First Congregational Church in Boulder. The church has been our regular
venue in the past and they have worked with us this season to create a safe yet welcoming
environment. Our choir is fully vaccinated and we sang masked and socially distanced. First
Congregational set an audience limit and our sold-out audience was vaccinated, masked and safely
spaced.
Cantabile continues to move forward within the challenging environment that we are all
experiencing. We are rehearsing weekly and preparing for our next concert on February 11 and 13,
again at First Congregation church.
We are very grateful for the financial support Cantabile has received from the City of Boulder and
the Boulder Arts Commission. That support is important to Cantabile’s organizational stability and
growth, as well as to our ability to bring our art to the Boulder community.
Please enjoy our gift of music:
https://www.youtube.com/watch?v=v9GLr51ELAg&ab_channel=CantabileSingers
Best wishes to you for a happy and healthy Thanksgiving,
Carol
Carol Nielsen
Past President, Cantabile board
30
From:Chasansky, Matthew
To:Bruce Borowsky; Caroline Kert; Devin Hughes; Eboni Freeman; Georgia Michelle; Kathleen McCormick
(fonthead1@gmail.com); Maria Cole
Cc:Seaton, Celia
Subject:FAQ Document for Commission Applicants
Date:Monday, November 29, 2021 8:42:33 AM
Attachments:image002.png
2021-New-BAC-Applicant-FAQ-FINAL.pdf
Commissioners—
I hope you had a restful Thanksgiving!
Attached is the current FAQ document that we distributed to applicants to the Arts Commission
early this year. As discussed, I would welcome your input on improving this ahead of the
appointments for 2022. Please use this link to email any suggestions to Celia and myself by this
Friday, Dec 3. We will complete edits and deliver a final version to you next week.
Thank you!
—Matt
Matt Chasansky
Manager,
Office of Arts and Culture
he/him/his
303-441-4113
chasanskym@boulderlibrary.org
boulderarts.org
Library & Arts Department
1001 Arapahoe Avenue | Boulder, CO 80302
bouldercolorado.gov
31
From:Click, Lauren
To:Seaton, Celia; Chasansky, Matthew
Subject:FW: Frequent Flyers new show - comp tickets
Date:Monday, November 29, 2021 5:05:51 PM
Below is an email to all Commissioners - lmc
----------
Lauren Click
she/her/hers
clickl@boulderlibrary.org
Cultural Grants Program
Office of Arts + Culture
Library & Arts Department
1001 Arapahoe Avenue | Boulder, CO | 80302
www.boulderarts.org
Sign up for our newsletter, and follow us on Twitter and Instagram for updates on Boulder's rich arts and culture
scene.
From: Nancy Smith <nesmith@frequentflyers.org>
Sent: Monday, November 29, 2021 3:18 PM
To: Kathleen McCormick <fonthead1@gmail.com>; devin@devinpatrickhughes.com;
bruce@boulderdigitalarts.com; georgiamichelle@hotmail.com; EboniFreemanInstitute@gmail.com;
m.cole205@gmail.com; carolinekert@gmail.com
Cc: Click, Lauren <ClickL@boulderlibrary.org>
Subject: Frequent Flyers new show - comp tickets
External Sender
Hello Wonderful Arts Commissioners,
I’m emailing to offer you a comp ticket to our new show this weekend. Our first at the Dairy in two
years!
Gravity & Relativity
Dec. 3-5
Fri / Sat 7 pm
Sun 2 pm
Dairy Arts Center
All masked, proof of vaccination or negative covid test required for anyone ages 12+
The show is approximately 55 minutes in length with no intermission.
Please let me know by Wednesday 12/1 if you can attend and if so, which performance.
32
Thank you for all you do to support the arts in Boulder!
nancy
Nancy E. Smith (she/her/hers)
Founder & Artistic Director
Frequent Flyers® Aerial Dance
International Aerial Dance Festival
Author: Aerial Dance (Human Kinetics, 2008)
Aerial Release Technique teacher
3022 E. Sterling Cir., #150
Boulder, CO 80301
303 245 8272
http://www.frequentflyers.org
https://www.facebook.com/FrequentFlyersAerial/
I acknowledge that I live in the unceded territory of Hinóno'éí (Arapaho) and Cheyenne
nations, according to the 1851 Treaty of Fort Laramie, and that Colorado's Front Range is home to the
Ute and many other Native peoples. Reconozco que vivo en el territorio de las naciones Hinóno’éí
(Arapaho) y Cheyenne, según el 1851 Tratado de Fort Laramie, y que el estado de Colorado al este de
las Montañas Rocosas es territorio de los Utes y muchos otros pueblos indígenas.
Opportunities to support Frequent Flyers:
Aerial Dance is a positive force in people’s lives. Please help support this important work during our Fall
2021 Fundraising campaign.
Donate here
Next Up: Professional Company’s new show: Gravity & Relativity, Dec. 3-5, Dairy Arts Center. Tix
available here
Sign up to donate a percentage of your purchases on Amazon to Frequent Flyers® through Amazon
Smile here
33
From:Click, Lauren
To:Kathleen McCormick (fonthead1@gmail.com); Eboni Freeman; "Bruce Borowsky"; "Devin Hughes";
georgiamichelle@hotmail.com; carolinekert@gmail.com; Maria Cole
Cc:Chasansky, Matthew; Seaton, Celia
Subject:Documents to review for Boulder Arts Commission meeting 12/15/2021
Date:Wednesday, December 8, 2021 2:15:00 PM
Attachments:Luciana change request letter.pdf
Tabom application.pdf
SanctuaryPacket.pdf
Dear Arts Commission,
Thank you for your time reviewing these grant program documents! This is an advance look at the
grant documents for the next meeting to make sure you have as much time as possible to review
them and think through the issues. Please review the documents in advance of the Boulder Arts
Commission meeting on Wednesday, December 15 at 6pm.
To access the folder of documents go to the online portal, then to your Shared Documents folder,
then to the appropriate folder. The documents are also attached.
Documents for review:
A.ACTION: Project Report: Rebecca Folsom, Sanctuary, $5,000
B.ACTION: Program change request: Luciana da Silva Dance, Tabom – a story of
resilience, courage and adaptation, Dairy Arts Center, $707.50
Regarding item B, the change in program request: Luciana da Silva is requesting that funds for the
Rental Assistance grant be dedicated to another program. Her letter is included in the attached
documents as well as the original request. As is the case when there is any substantial change in the
nature of the application, this change must be approved by the Arts Commission. The new, proposed
program is eligible for funding according to the Rental Assistance / Venue and Online Eligibility
Affordability Grant eligibility requirements, but substantively different from the project described in
the application. The Commission will be asked to determine if Viva Brazil is still a good use of the
funding.
At the meeting you will vote on the report and the change in program request.
For the report, Commissioners have the options to:
Approve the grant report,
Not approve the grant report and cancel the final 20% payment, and/or
Postpone approval of the report pending the answers to specific questions.
For the change in program request, Commissioners have the options to:
Approve the change in program request,
Not approve the change in program request,
Postpone approval of the change in program request pending the answers to specific
questions. Luciana da Silva will be on hand to answer questions.
Of course, feel free to email or call me if you have questions. My cell is 660-553-7289.
Cheers, Lauren
34
From:Cordelia Zars
To:Chasansky, Matthew; Click, Lauren; Vink, Mandy; Saxton, Carissa; Seaton, Celia; fonthead1@gmail.com;
devin@devinpatrickhughes.com; bruce@boulderdigitalarts.com; georgiamichelle@hotmail.com;
EboniFreemanInstitute@gmail.com; m.cole205@gmail.com; carolinekert@gmail.com
Subject:Thank you
Date:Wednesday, December 8, 2021 2:55:03 PM
External Sender
Dear Matt, Lauren, Mandy, Carissa, Celia, Kathleen, Devin, Bruce, Georgia, Eboni, Maria and
Caroline,
I'm writing today to say a huge thank you for supporting our new nonprofit in our efforts to
create original musical theatre that fosters empathy in our community and beyond.
We just heard this morning that we're receiving a grant from your organization to assist with
our venue rental costs for a production we are putting on this spring. We are so grateful for the
support. This grant will be used directly to pay for our rental costs at the Nomad Playhouse, so
that we can bring cutting-edge original theatre to Boulder, and fairly pay our artistic team,
actors, musicians, and crew members. It means so much to have your support as we bring new
art to Boulder.
We'd love to invite you all to our official nonprofit launch party on January 23rd, 2022 at
eTown Hall; and we'd love to invite you also to our original musical at the Nomad Playhouse
next spring. Performances will be held April 15, 16, and 17. You can learn more
at empathytheatreproject.org.
Hope to see you there! Thank you all for the amazing work you do for our community, and
thank you again for the grant. Couldn't do this without you.
Warmly,
Cordelia
35
--
Cordelia Zars
Founder / CEO
Empathy Theatre Project
empathytheatreproject.org
36
Attachment Four
Current Public Art Program 5 Year Budget as of December 9, 2021
FUNDING
SOURCE PROJECT/ARTIST TOTAL
APPROPRIATED
AMOUNT PAID
TO DATE
BALANCE
REMAINING
2021 PROJECTED
SPENDING
Gen. Fund Rotary Donation $0 $0 $0 $0
Gen. Fund Tim Eggert Donation $0 $0 $0 $0
Gen. Fund Los Seis de Boulder Donation $0 $0 $0 $0
Gen. Fund Experiments in Public Art $0 $0 $0 $0
Gen. Fund Creative Neighborhoods Program $0 $0 $0 $0
Gen. Fund Civic Area Permanent / Kuby* $63,311.49 $63,311.49 $0 $5,000
CCS v1 North Broadway / Dowell $165,000 $41,250 $123,750 $50,000
CCS v1 Univ. Hill / CU ENVD $95,000 $24,461.15 $ 70,538.85 $0
CCS v2 NoBo Library / Daily Tous Les Jours* $260,000 $112,500 $147,500 $75,000
CCS v2 Unassigned ~$25,000 $0 ~$25,000 $0
CCS v2 Fire Station 3 $80,000 $7,500 $72,500 $20,000
CCS v2 Arapahoe Underpass / Sparks $ 20,000 $ 20,000 $ 0 $18,500
% for Art 19th and Upland $51,700 $0 $51,700 $15,000
% for Art Foothills Underpass / Braaksma $35,000 $35,000 $0 $1,750
% for Art 30th & Colo / Fivian & Beegles $39,764.02 $39,764.02 $0 $0
% for Art Alpine Balsam Pavilion Project $tbd $tbd $tbd $tbd
TOTAL $834,775.51 $343,786.66 $490,988.85 $185,250.00
CCS: Community Culture and Safety Tax
*Multiple funding sources.
Additional maintenance projects are not represented.
**Projects included in the 2020-2022 Public Art Implementation Plan Updates will be reflected in the budget upon
approval by the Arts Commission and City Manager.
37
Attachment Five
Current Cultural Grants Program Budget as of December 9, 2021
GRANT
CATEGORY
ASSIGNED
BUDGET*
ACTUAL
BUDGET* GRANTS AWARDED BALANCE
GOS: Extra Large Orgs $392,400.00 $392,400.00 $392,400.00 $0.00
GOS: Large Orgs $177,600.00 $177,300.00 $177,300.00 $0.00
GOS: Mid Orgs $90,000.00 $90,000.00 $90,000.00 $0.00
GOS: Small Orgs $88,000.00 $88,000.00 $88,000.00 $0.00
Community Projects: Indv. $25,000.00 $25,000.00 $24,340.00 $660.00
Community Projects: Orgs. $60,000.00 $60,000.00 $60,000.00 $0.00
Arts Education $30,000.00 $30,000.00 $29,800.00 $200.00
Rental Assistance $0.00 $0.00 $0.00 $0.00
Equity Fund $0.00 $0.00 $0.00 $0.00
Prof. Dev. Scholarships $7,050.00 $7,050.00 $6,890.00 $160.00
Certificate Scholarships $0.00 $0.00 $0.00 $0.00
Cultural Field Trips $0.00 $0.00 $0.00 $0.00
Admin / Admission fund $0.00 $0.00 $0.00 $0.00
ATB* Community Projects: Indv. $10,000.00 $0.00 $10,000.00 $0.00
ATB* Community Projects: Orgs. $113,800.00 $113,800.00 $113,800.00 $0.00
ATB* Arts Education $6,000.00 $6,000.00 $6,000.00 $0.00
ATB* Venue and Online Event Fund $27,450.00 $27,450.00 $24,000.00 $3,450.00
TOTAL $1,027,000.00 $1,027,000.00 $1,022,530.00 $4,470.00
There are 12 free rentals still available for the Macky Auditorium.
*Adjustment to Base: funds that were added during a mid-year budget adjustment.
38