Loading...
HomeMy WebLinkAbout09.15.21 BAC HandoutsPublic Art Implementation Plan Updates: Chapters 2,3 Boulder Arts Commission meeting September 15, 2021 Thoughts/Questions from Aug. Meeting? Introduction to Project Updates •Arts Commission role, responsibility •Updates to previously approved content •New projects to include •Projects already introduced to Arts Commission •Projects new to Arts Commission •Maintenance opportunities Arts Commission Role •Provide a recommendation to City Manager of Public Art Implementation Plan content: updates •One Arts Commissioner liaison on each selection panel •Standing Selection Panel: donations, maintenance, community- initiated projects •Program ambassador Facilities •Western City Campus •Schedule pushed out by 1 year + •Original budget range still anticipated •Boulder Public Library George Reynolds Branch •Boulder Public Library George Reynolds Branch Facilities, continued •Boulder Public Library George Reynolds Branch •Facility renovation for updated layout, programmatic use •2021: significant construction •Proposed percent for art allocation ~$2,000 Parks and Recreation •Valmont City Park •No change Transportation •19th and Upland •Approved in May 2021 •Vision Zero Innovation Program (4 projects) •Projects run through Mural Artist Roster and Standing Selection Panel as appropriate Transportation, continued •30th & Colorado Underpass: Ped Enhancement Continuation •28th and Colorado Intersection •Construction of new left turn lane, protected bike lanes, ped refuge island •2023: significant construction •Proposed percent for art allocation ~$20,000 •30th Street Protected Bike Lane •Construction of new protected bike lanes •2023: significant construction •Proposed percent for art allocation ~$45,000 Urban Design: 30th & Colo. Underpass Fivian/Beegles * Design: $33,750 * Anticipated install: Spring 2022 * Budget / Feasibility 2020 Public Art Implementation Plan: Year in Review Ch. 3: Maintenance Updates •Possible Budget Restoration, Expansion •Matt to cover; for 2021, 2022 •Priorities •Immediate technical maintenance on select works not safe for public display •Pilot Accessible Signage recommendations; seeking estimates •Collection Database and Records •Support community-initiated projects Next Steps •Prior to October Arts Commission meeting: provide draft updates for review •Budget Approval –programs/projects impacted with final budget approval Oct. 19 •(Proposed) October Arts Commission: Public Art Implementation Plan Action Item Questions? Boulder Arts Commission Meeting September 15, 2021 Grant Program Matters ACTION: Grant Extension Request For the extension request, Commissioners have the options to: •Approve the extension request, •Not approve the extension request and cancel the final 20% payment, and/or •Postpone approval of the extension pending the answers to specific questions. ACTION: Grant Extension Request Motion Language: I move that the extension request from Patricia Bruck be approved. ACTION: Block 1750 Community Project Grant Change For the change in program request, Commissioners have the options to: o Approve the change in program request, o Not approve the change in program request and request return of the funds already received by Block 1750; o Postpone approval of the change in program request pending the answers to specific questions. Interim Executive Director Leah Woods and Creative Consultant Alex Milewski will be on hand to answer any questions. ACTION: Block 1750 Community Project Grant Change Motion Language: I move that … ACTION: Grant Reports •Colorado Conservatory for the Jazz Arts, SheBop Weekend Workshop, $3,000 follow up responses •Angie Eng, Earth Wear, $5,000 •For the report, Commissioners have the options to: •Approve the grant report, •Not approve the grant report and cancel the final 20% payment, and/or •Postpone approval of the report pending the answers to specific questions. ACTION: Grant Reports Motion Language: I move that the report by Angie Eng be approved. 2022 Cultural Grants Cycle Blueprint, Step Two Agenda •Review the staff recommendations on changes to the 2022 Grants Program •Panel and Commission comment and discuss •Arts Commission asks clarifying questions •Public comment •Final discussion and guidance for staff Topics for Discussion •Grant Program Financial Structure •Process Improvements •2022 Grant Program Schedule Staff Recommended Financial Structure Grant Category Totals Grant Qty Grant Amount GOS: Extra Large Orgs $ 400,000 Approx. 8 $ 50,000 GOS: Large Orgs $ 180,000 Approx. 9 $ 20,000 GOS: Mid Orgs $ 90,000 Approx. 9 $ 10,000 GOS: Small Orgs $ 88,000 Approx. 11 $ 8,000 Community Projects:Indiv.$ 25,000 5 $ 5,000 Community Projects: Org.$ 60,000 6 $ 10,000 Arts Education $ 30,000 10 $ 3,000 Rental Assistance $ 10,000 10 $ 1,000 Equity Fund $ 10,000 1 $ 10,000 Risk Capital $ - Prof. Dev. Scholarships $ 8,000 16 $ 500 Certificate Scholarships $ 6,000 1 $ 6,000 Cultural Field Trips $ 10,000 5 $ 2,000 Assistance for Grant Writing $ 8,000 16 $ 500 TOTAL $ 925,000 Process Improvements: Eligibility •Staff recommendation: Contractual age. All applicants must be of legal contractual age as defined by the state of Colorado (18 years) “We encourage those younger than 18 years of age to engage with a fellow artist or organization in order to apply. Contact the Office with questions.” •Staff recommendation: City of Boulder city limits remain as currently described Process Improvements: General Operating Support •For the 2022 GOS application, what impacts of COVID-19 should be considered in elements of criteria and selection? A.Staff recommendation: Ask for 2019 and 2020 financials and use the higher budget number to determine their grant category B.Ask for 2020 financials only •Staff recommendation: No change to current format for submitting finances in the GOS application •Staff recommendation: GOS report to only request a one-page response and the attachments Process Improvements: Application •Staff recommendation: No change to the process by which we use Encouragement Points to help encourage diversity and fairness in grant distribution •Character limits •Staff recommendation: Allow 2,000 characters for the Community Priorities Questions on the Community Project and Arts Education applications •Staff recommendation: Encourage bulleted information in the application texts •Staff recommendation: Note on applications that other translations for the materials are available Process Improvements •Adding a question for organizations to say that they’d accept less funding than their full request. •Staff recommendation: No •Option: Following full funding of top applications, applicants agree to receive a lesser amount •Staff recommendation: Carry on second and third extension request practices. •Staff recommendation: Recusals must be sent to staff via email with justification Process Improvements: Panel •Staff recommendation: Do not seek panelists to join the grant process. •Is the Commission interested in adapting a rule that Commissioners can not miss more than one grant program review? Process Improvements: Engagement To diversify our applicants, we will continue to reach out broadly in the community and ask for Commission help to spread the word. To do so we utilize: •City’s Communications office, including a Press Release, the City’s social media outlets •Commission, previous Commissioners, panel contacts •Our office’s newsletter, social media outlets •Online website listings •KGNU, Daily Camera, Boulder Weekly, other local news outlets •Public events, including our annual grant round up summit •Previous applicants and event attendees •Secondary art service organizations like BCAA, NoBo Art District, Open Studios, etc. Next year we will add: •Utilizing the city’s Community Connector contacts •Print advertising •GARE group connections Clarifying questions? Public Comment Final Discussion 2021 Adjustment to Base Proposal Community Projects for Organizations LOCAL Theater Company $ 10,000 square product theatre $ 10,000 Museum of Boulder $ 10,000 Parlando School for the Arts $ 10,000 Boulder Arts Outdoors LLC $ 10,000 Circle of Care Project $ 10,000 Junkyard Social Club $ 10,000 Boulder Symphony $ 10,000 Moon & Stars Foundation dba Kutandara $ 7,800 SPEAK $ 10,000 Solid State Depot $ 10,000 Boulder Ensemble Theatre Company (BETC)$ 10,000 Community Projects for Individuals Kelly Holmes-Starkey $ 5,000 Edica Pacha $ 5,000 Arts Education Grants Boulder Symphony $ 3,000 Dameron $ 3,000 City Repair Boulder / Robin Eden $ 3,000 Rental Assistance Grants, equiptment for online, testing $ 20,450 TOTAL $ 157,250 Improvements: Grant Schedule •You’ll review approximately 8 grant categories •You should expect to read from 100 to 130 individual applications •Reviewing will last from February through August •There will be six commission meetings with decisions What concerns you? How can staff make the process manageable? 2021 Community Project Grants vs GOS 16% 17% 67% 2021 COMMUNITY PROJECT GRANT RECIPIENTS Mid-sized Large Not a GOS recipient 7% 14% 18%57% 4% 2021 COMMUNITY PROJECT APPLICANTS Extra Large Large Mid-sized Not a GOS recipient Small 2019 Cultural Grants Funding Structure 2021 Cultural Grants Funding Structure General Operating Support Refresher To bolster the sustainability of the community’s cultural organizations, a series of operating grants is a priority for the cultural grants program. This system of institutional funding supports the Community Priorities and goals in the Community Cultural Plan, including the “Support for Cultural Organizations” strategy. Awards: In 2019 there will were four levels of GOS grants, based on the size of the organization’s budget: •Extra Large Orgs (1M or more) with grants of $50K each •Large Orgs (250k –999k) with grants of $20K each •Mid-sized Orgs (100k –249k) with grants of $10K each •Small Orgs (99k or less) with grants of $8K each •The number of General Operating Support Grants in each category varies depending on the number of applicants in order to ensure that levels of competition are similar in each category. •Cycle: Triannual (Every year for three years), then we added biannual recipients in 2020 Next Steps •Review texts with the city’s legal department •Panel applications and interviews Wednesday, October 16, 2019 during the Retreat Time TBD •Grant Info Sessions o Thursday, November 14 at 4pm (location TBD) o Wednesday, December 11 at 11:30am at the Nomad Playhouse Questions on the Manager’s Memo Boulder Arts Commission September 15, 2021 Admissions Tax Boulder Revised Code Title 3 Chapter 4 “The city council intends that every person who pays to gain admission to any place or event in the city that is open to the public shall pay and every person, whether owner, lessee or operator, who charges or causes to be charged admission to any such place or event shall collect the tax imposed by this chapter.” Includes performances, live entertainment, festivals, cinema, exhibitions, concerts, and certain sports competitions. Excludes events conducted by the City, by nonprofits, and racing events such as running or biking. - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 2012 2013 2014 2015 2016 2017 2018 2019 2020 Admissions Tax Revenue by Year (for profit events) Budget Update Boulder Arts Commission September 15, 2021 Budget Update, 2021 2021 Budget Restorations >Grants Restoration $157,250 Unfunded Project Grants, Rental Assistance >Sponsorships, Programs $10,000 Boulder Arts Week, Public Art Sponsorships 2021 American Rescue Plan Act (ARPA) >Public Art Maintenance Restoration $25,100 >Arts Industry Support $50,000 Pandemic Response Sponsorships Budget Update, 2021 Detail Grants Restoration $157,250 Staff recommendation: award project grants that scored above the minimum threshold, but for which there was not enough funding to approve. After confirming eligibility, provide those grants in order: Community Projects for Individuals, then Arts Education, then Community Projects for Organizations in the order of highest scores. And, add a round of Rental Assistance Grants with criteria changes pertinent to the pandemic. Community Projects for Individuals $10,000 Kelly Holmes-Starkey $5,000 Edica Pacha $5,000 Arts Education Grants $9,000 Boulder Symphony $3,000 Dameron $3,000 City Repair Boulder / Robin Eden $3,000 Community Projects for Organizations $117,800 LOCAL Theater Company $10,000 square product theatre $10,000 Museum of Boulder $10,000 Parlando $10,000 Boulder Arts Outdoors $10,000 Circle of Care Project $10,000 Junkyard Social Club $10,000 Boulder Symphony $10,000 Kutandara $7,800 SPEAK $10,000 Solid State Depot $10,000 BETC $10,000 Rental Assistance Grants $20,450 TOTAL $157,250 Budget Update, 2022 2022 Annual Budget >Standard Pay and Benefits >Grants Restoration $157,250 >Sponsorships, Programs $10,000 >Public Art Maintenance $25,100 Proposals for the 2022 ARPA Allocations >Experiments in Public Art $275,000 >Nonprofit Workforce Sponsorships $275,000 >Reestablish Programs for Artists $40,000 >Public Art Maintenance Expansion $25,000 Proposed Motion Language “I move that we support the staff recommendation for use of the budget restorations in the Grants Program to fund the top scoring organizations and individuals in the 2021 Community Project Grants for Individuals, Arts Education Grants and Community Project Grants for Organizations categories after they have been deemed eligible by Office staff and, that the balance of the funds be used for an additional round of Rental Assistance Grants with a change to the criteria that online expenses be an allowable use of the funds.”