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06.21.21 WRAB MinutesWRAB Minutes 06/21/2021 Page No. 1 CITY OF BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES Name of Board / Commission: Water Resources Advisory Board Date of Meeting: 21 June 2021 Contact Information for Person Preparing Minutes: Karen Sheridan, 303-441-3208 Board Members Present: Ted Rose, Gordon McCurry, John Berggren, Jill Park Board Members Absent: Trisha Oeth Staff Present: Joe Taddeucci, Director of Utilities Joanna Bloom, Utilities Deputy Director of Policy and Planning Kevin Clark, Engineering Project Manager Ken Baird, Senior Financial Manager Chris Douville, Utilities Deputy Director of Operations Brandon Coleman, Utilities Engineering Project Manager Cole Sigmon, Utilities Engineering Project Manager, Acting Principal Engineer Graham Clark, Utilities Financial Analyst Chris Olson, Civil Engineer II Meghan Wilson, Water Quality and Environmental Services Manager Melissa Mimna, Laboratory and Industrial Pretreatment Program Supervisor Stephen Grooters, Engineering Services Manager Jon Stoddard, Water Treatment Manager Karen Sheridan, Board Secretary Agenda Item 1 – Call to Order [6:00 p.m.] Agenda Item 2 – Approval of 17 May 2021 Meeting Minutes [6:03 p.m.] Approval of minutes as presented. Motion to approve by: Berggren Seconded by: McCurry Vote: 4:0; Oeth absent Agenda Item 3 – Public Participation and Comment [6:04 p.m.] No Public Comment Agenda Item 9 – Addendum to Agenda: Discussion and Approval of WRAB Member Leave of Absence [6:05 p.m.] WRAB Board Discussion Included: • Board member Oeth reported to Utilities Director her need to miss several consecutive meetings due to work conflict. • Code provides City Council can remove board member for not attending three (3) consecutive regularly scheduled meetings without a leave of absence approved by majority of board. • Board has option to adopt a motion to grant approval for a leave of absence to allow board member to miss than three (3) consecutive meetings, if needed. • Board member Oeth anticipates being able to return to meetings in September. Motion: Move to approve a leave of absence for Trisha Oeth to miss more than three (3) consecutive board meetings as needed to attend to pressing work matters, with the expectation that she return in September. Motion to approve by: McCurry Seconded by: Berggren Vote: 4:0; Oeth absent Agenda Item 4 – Capital Improvement Program (CIP) Development [6:10 p.m.] Joe Taddeucci, Director of Utilities; Stephen Grooters, Engineering Services Manager; and Ken Baird, Senior Financial Manager presented this item. WRAB Minutes 06/21/2021 Page No. 2 EXECUTIVE SUMMARY: As part of the city’s annual budget process, Utilities develops a six-year planning budget, this year for the time period of 2022 through 2027. The Water Resources Advisory Board (WRAB) role in this process is defined in the Boulder Revised Code: “. . . to review all environmental assessments and capital improvements conducted or proposed by the utilities” department. Utilities staff has formulated initial revenue and expenditure projections for each of the three utility funds through the year 2027. Within the budget process, City Council approves and appropriates funds only for the first year, 2022. The focus of the Utilities CIP continues to be on rehabilitation and replacement of aging infrastructure and meeting regulatory requirements. Deferring maintenance can result in higher costs when emergency repairs are needed and could have an impact on providing services to customers. WRAB will be asked to make a recommendation to City Council regarding the 2022-2027 CIP at its July meeting. The Planning Board will review the complete city CIP, including Utilities, in August. City Council will discuss the recommended budget in September at a study session, and the overall budget is scheduled to be adopted by City Council in October. This packet contains the draft proposed 2022-2027 Utilities CIP. The fund financials (Attachment A) have been updated to reflect actual revenues and expenditures for 2020. At this point 2020 financial information is unaudited and may have some adjustments as fiscal year 2020 is closed out. The draft proposed CIP spreadsheets for Water, Wastewater and Stormwater/Flood Management are included in Attachment B, and changes from the prior CIP are shown in red. This memo provides information about the financial outlook of the three Utility funds, including rate and bill impact implications and anticipated bonds. An overview of the three Utility CIPs is also included, with discussion of changes from the previous CIP. WRAB Board Discussion Included: • Question why bulk of water main repair and replacement costs are moved from 2022 to 2023. • Question if Albion Dam upgrade costs can be deferred and if not, why. • Question about impact of catastrophic failure of Albion Dam. • Question about line items for bond issuance costs. • Comment about the seemingly high cost for the Wastewater Utility Master Plan Update (3 master plans). • Question why major drainageways are being factored in before completion of the Comprehensive Flood and Stormwater Mater Plan update. • Question about substantial increase in Gregory Canyon Creek costs. • Question why South Boulder and Goose Creek projects are combined in the 2022 fund financials for the Stormwater Flood Management Utility. • Request for explanation of projected bond proceeds as a funding source. • Question if rate increases are necessary given the amount in the ending fund balance after reserves. • Suggestion to message explanation of intent for steady rate increases versus rate spikes to customers. • Question if there is any discussion of increasing conservation programs and messaging about these programs. • Question if a substantial conservation program be ever included in the CIP. • Comment about also presenting percentages on the sample commercial bill impact comparison. • Question about projected increases and whether the 12% stormwater flood increase could be lowered in 2022. Agenda Item 5 – Matters from Board [7:40 p.m.] • Board Member Rose continues to participate in the stormwater flood master planning process and acknowledges staff being inclusive, introducing sophisticated, subtle variables to a cross section of the community. WRAB Minutes 06/21/2021 Page No. 3 Agenda Item 6 – Matters from Staff [7:41 p.m.] • CU/South Boulder Creek: - Annexation negotiations in full swing, meeting weekly. - Public feedback remains in mind of city representatives during discussions. - Work continues with consultants on preliminary design. Anticipated 30% design by end of year. - City council first reading of annexation agreement August 3, second and third readings in September. • COVID Wastewater Testing Update presented by Melissa Mimna: - Monitoring of wastewater for SARS COVID II, through agreement with Colorado Department of Public Health and Environment (CDPHE) and Colorado State University (CSU), has continued twice per week since August 2020. - Data shared internally and publicly. Strong correlation between wastewater COVID data and Boulder case data. - CDPHE secured funding to extend program; monitoring will continue twice weekly through at least July 2023. - As COVID testing declines, monitoring wastewater will continue to pick up trends that will otherwise go undetected. • Response to board member questions regarding CU/South Boulder Creek: - Approval of connecting wall: o The state engineer, FEMA, and CDOT all need to coordinate on a regulatory review of the project. o CDOT continues to partner with COB. o FEMA meetings coming up in the near term. o No approvals yet but conversation headed in a positive direction. o Important FEMA regulatory question remains regarding US 36. o Mile High Flood District assisting with coordination of meetings. - Groundwater modeling report: o Draft existing conditions groundwater report received and draft information being used to work on design alternatives for a groundwater conveyance system, to be plugged into the model to present to Open Space Board of Trustees at meeting soon to be scheduled. Agenda Item 7 – Discussion of Future Schedule [7:52 p.m.] • July: Capital Improvement Program (CIP) Public Hearing and Request for Recommendation; Drought Plan Update; CU/South Boulder Creek (Matters). • August: No meeting scheduled. • September: Water Quality Program Updates; Comprehensive Flood and Stormwater Master Plan Update; CU/South Boulder Creek (Matters). Agenda Item 8 – Adjournment [7:55 p.m.] Motion to adjourn by: McCurry Seconded by: Berggren Motion Passes 4:0; Oeth absent Date, Time, and Location of Next Meeting: The next WRAB meeting will be held online on Monday, July 19, 2021 at 6:00 p.m. APPROVED BY: ATTESTED BY: Board Chair: _________________________ Board Secretary: ____________________________ Date: _______________________________ Date:______________________________________ An audio recording of the full meeting for which these minutes are a summary is available on the Water Resources Advisory Board web page. https://bouldercolorado.gov/boards-commissions/water-resources-advisory-board-next-meeting-agenda-and-packet Per attached email 07.20.2021 07.20.2021 From:Ted Rose To:Sheridan, Karen Subject:Re: 06.21.2021 WRAB Minutes for Signature Date:Tuesday, July 20, 2021 3:38:41 PM Attachments:image001.png External Sender Thanks Karen. Please accept this email as my formal approval of these minutes as Board Chair. Thanks, Ted Rose